the past is prologue to our future! chris erickson - brigham young university
TRANSCRIPT
The Past is PrologueThe Past is Prologue
To Our Future!To Our Future!
Chris Erickson - Brigham Young University
For he said that the history of his people should be engraven upon
his other plates …Jacob 1: 3
Records are important
“Of all the wonderful buildings that we have on this campus, none, I believe, is as important as the library. A library is the very heart and substance of a university."
President Gordon B. Hinckley,
Library dedication, Nov. 2000
Library’s Millennial Mission
" …the Lee Library is not only a library for a thousand years but a library with a millennial mission."
President Merrill J. Bateman Library dedication
How much information?
5 exabytes of new information were produced in 2002, in print, film, magnetic, and optical media.
92% of this information was stored in magnetic form.
http://www.sims.berkeley.edu/research/projects/how-much-info-2003/
University Issues Today
• Faculty: records & research being lost
• Technical: cost of storage, managing
• Legal: records lifecycle management
• Historical: digital items not preserved
• General: Short digital lifespan
Preservation Timeframe
A document that cannot be accessed, read and used in 20 years from now is a lost document
Establishing a Digital Preservation Strategy. TASI. 2004.
Ancient Documents
Current Documents?
What is Digital Preservation?
• Digital preservation refers to the series of managed activities necessary to ensure continued access to and preservation of digital materials.
Kelly Russell. Digital Preservation and the Cedars Project Experience. 2000.
Digital preservation is a continuous obligation
Digital Preservation Mission
To preserve and maintain readability and accessibility for all selected
digital materials produced
within or acquired by
Brigham Young
University
Preservation Activities
• Organizational and structuralEstablish preservation processes
• Ongoing financial support
• Legal and rights management
• Technical infrastructure
• Lifecycle Management
• Personnel and training opportunities
• Integration with other institutions
Technical Preservation
• Technical infrastructure Safe digital storage facilityBest practicesHardware, software, mediaQuality control and verificationRepository: Documentum, DSpaceDescription / metadataUser Access
Digital Collections
How do we preserve ourresources?
BBYU YU EElectronic lectronic AArchival rchival MManagement anagement SSystemystem
Administration - Legal - Archives - Records Management - O I T - Digital Preservation
Administration of Archive System
FFAACCUULLTTYY
University Records Committee
Selection &Acquisition
User Access
DataManagement
Archives /Storage
Metadata SSTTUUDDEENNTTSS
Faculty Research Publications
Curriculum content KBYU Media
University Records . . . Others
Processing Testing
BYU Provo - BYU Idaho - BYU Hawaii - CES - LDS Business College
Church Office BuildingModeled on OAIS Standard
Preservation Research and Planning
&&
DescriptiveInfo
DistributionInfo
ArchivalInfo
Our Responsibility
Each generation makes its own contributions to those who follow. . . .
One owes the responsibility of preserving what they have received
Elder Ray H. Wood
Speech at BYU Idaho - February 26, 2003
"Today is ... a day to look to our future…
We see that future more clearly when we understand more fully our past"
President Cecil O. Samuelson
Inaugural Address
Used with permission of President Samuelson
Preserve Today’s Past
For Tomorrow’s Future
Chris L. EricksonDigital Preservation Officer
Brigham Young University 2004
© Chris Erickson Brigham Young University