the online faculty credentialing database (ofcd) is a web-base system used to propose and approve...
TRANSCRIPT
![Page 1: The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State](https://reader035.vdocuments.mx/reader035/viewer/2022062712/56649cac5503460f9496d89e/html5/thumbnails/1.jpg)
The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database.
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Pen and paper
processEmail
approval
Decentralized system of credentialing
Background“The old way of doing things”
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SACS Directive
Provide electronic records of faculty credentials for review
Centrally located information to consolidate records and eliminate duplication
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Database Development
“Draft”, “Test”, “Alter”, “Beta Test”,“Train”, “Implement”
Design Meetings
Design Database
Test Design
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“Draft”, “Test”, “Alter”, “Beta Test”,“Train”, “Implement”
Revise the Database
OFCD
IRM
Beta Test on One CampusJuly-Dec. 2006
Train Users College-wide
Database Development
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College-wide Conversion to Online Faculty Credentialing System
January 2007
OFCD
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The Database
“The complete process”
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Administrator Access for demonstration or troubleshooting.
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Welcome screen for all
users
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Approval Tracking Screen
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Request
Set-up Screen
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Request view of roster
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Graduate course addition to roster
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View of Graduate
Course Input Screen
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Adding graduate course
information
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Resulting graduate
course entry
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Graduate course listing on request roster
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Searching for courses to credential
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Select multiple courses to credential
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Resulting credentialed course listing
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Corresponding course listing on request roster
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Sending request to next reviewer
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System notice of advancement of request to next reviewer
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Email notice to next reviewer with request link
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Second level reviewer screen
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Second reviewer accesses same request roster
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Second reviewer can now alter information in
request
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Second reviewer notice of request being forwarded to
next reviewer
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Sample email from 2nd reviewer to next
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Progression of request reflected on all reviewer
screens
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Final Reviewer (FR) sends request
to be posted on IRM system or to
Deans’ Council for approval
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System notice of email to Deans’ Council (DC) requiring review and
approval vote
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Sample of email notice to DC member
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FR screen monitoring DC
vote
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FR view of DC vote tally screen
for request
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Continued view of DC vote tally
screen for request showing required actions
needed
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Vice President of Academic Affairs (VPAA) Screen shot
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VPAA request screen and
voting choices
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FR view of DC vote tally screen
before VPAA vote
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VPAA can view same request
roster as reviewers.
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System records that VPAA has reviewed
and voted on this request
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FR view of DC vote tally screen after VPAA vote
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FR view of request with VPAA vote
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Request view with DC vote posted
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And proposed credentialed course
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Hold utility created to wait
for HR processing
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Hold utility shows DC vote and waiting HR
information
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Faculty Update Screen to
include HR information
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Request ready for FR to send to IRM for posting
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System notice of email to IRM
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IRM rep welcome screen
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IRM rep Upload Queue screen
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IRM rep has access to same request roster
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Request view with DC vote posted
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And proposed credentialed course
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IRM rep loads course into
College system and completes
request
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System notice of email notice to all reviewers and DC of
request completion
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Betty Dente
A Credentialing request has been completed and input into the IRM System.
Ana M. Porro is credentialed for: PHY 2053 General Physics I
Demo email to reviewers and
DC on completed
request
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Originator can check faculty roster for new
course
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View current file
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View current roster
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Added information will now be
displayed as current
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Added courses will now be displayed
as current
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Development“Additional programming”
Online Drill-down and Standard
Reports Faculty Roster for Current Term
Online Licensure Updating
Course Number Search and Replace
2011-1 2012-22011-3
ENC 1101 now ENC 1121
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Contact Information
David W. Edmonds
Palm Beach State College MS #19
Senior Analyst
Institutional Research and Effectiveness
4200 Congress Avenue
Lake Worth, FL 33462
561-868-3558
Database Development and Programming
Database Concept and Training
Kathleen A. Gamble
Palm Beach State College MS #51
Academic Coordinator
Academic Services
4200 Congress Avenue
Lake Worth, FL 33462
561-868-3893