the official newsletter of the suncoast ... are enjoyable, creative, supportive, helpful and...

www.alasuncoast.org

I’ll start this newsletter with an announcement.

Thanks to the hard work of this outgoing Board, our Chapter has received Platinum Classification for the ALA Presidents’ Award of Excellence Program – the highest level available. The ALA over the years has tried

to find ways to make sure that all the Chapters are providing a somewhat equal opportunity for the ALA membership. They created this Award of Excellence to give each Chapter a guideline of what they should be offering to the membership as far as education opportunities, newsletters to update membership, webinar availability, encouraging members to become involved, developing good Business Partner relations and a whole host of other national and regional activities for the Board. It is definitely a challenge to include all the steps required in our planning of general meetings, board meetings and conferences. The fact that each member of this year’s Board worked together to complete enough activities to garner us the top honor is truly a testament to what a great group of people we have in this Chapter. Kudos to the entire Board !!

I’ve been struggling with writing this final article as President of this wonderful group because I just have no idea how to sign off. I was so sure when I started this year that I would be more than thrilled when the year was over (and there are aspects of

THE OFFICIAL NEWSLETTER OF THE SUNCOAST CHAPTER OF THE ASSOCIATION OF LEGAL ADMINISTRATORS

Spring 2012

President’s Messageby Gayle L. Wetherell, Director of Administration for Carton Fields, P.A. and Suncoast Chapter President

relief), but there is much more sadness about the end of my Presidency than I expected. It isn’t because I don’t know that the incoming President and Board are more than up to the challenge of leading, because I know that Corinne will be a much more organized and efficient leader than I was, and many of our current Board members/Committee Chairs are continuing to serve. And the sadness isn’t due to the fact that our Newsletter Editors will now be gently reminding the new President that it is time for an article (see previous article on how much of a challenge I find writing the articles to be). I think it is just that it is tough for me to let go of something that has been such a positive, fun growth experience for me. First you anguish over whether you are up to the challenge, then you cry because the year went by so quickly.

This year it has been such a pleasure working with a Board, Committee Chairs and Chapter members who are enjoyable, creative, supportive, helpful and intelligent. I have truly learned so much - New writing, managerial, organization, delegation, and time management skills, and I’ve been forced to remember other abilities and lessons I have forgotten over the years. It has truly been a challenging and rewarding year. So, while I’m still continuing on the Board as Past President, and will always be active in the Chapter – to each of you I extend my thanks for your help and encouragement; for the suggestions you have offered to make the Chapter better, for smiling at my pathetic attempts at humor, and for just being a great group of people to network with. Signing off with a slightly teary smile.

– 1 –

www.alasuncoast.org– 2 –

One of the best things about ALA is getting to know our colleagues and learning with and from them which is the basis for this section of the newsletter. There are so many interesting people in our Chapter with varied careers and backgrounds and that adds to the depth of our group and shared experiences. That said, if you haven’t yet met Corinne Capps, you have likely seen her smiling face at a Chapter event. Corinne is a very active member, and she is about to get even busier because on April 1, she takes on a new title: the ALA Suncoast Chapter President! Congratulations Corinne and we look forward to your leadership.

How long have you been in the Tampa Bay area?I moved to Tampa in November of 2006 from Tallahassee after I took the job with Thomas & LoCicero. I worked for a law firm in Tallahassee for 20 years. My children moved away and most of my family is in this area. I live in St. Petersburg and have enjoyed living in this area. Tampa and St. Petersburg have a lot to offer. I am very happy I made the move.

How long have you been a legal administrator and how did you get into this career?I have been an administrator for 25 years. I worked as an accounting supervisor for a company in Savannah for a number of years and then for a CPA firm in Tallahassee. One of the CPA’s clients was looking for an administrator. I got the job and it was the beginning of this career and I am very glad I chose this path. I have learned a lot in 25 years and I continue to learn something every day.

What challenges you the most as a legal administrator?It is being pulled in so many directions. You have to be available to everyone in the firm. You might have a list of items that need to be done in a day and you might get lucky and get a few of them done. It is an ongoing list. I work for a great group and it does make it easier.

MEMBER SPOTLIGHTCorinne Capps

By Lisa Cook Reid, Director of Legal Administration at the Buckley Law Group, PA

What is most rewarding?Being recognized and appreciated for everything you do. It is a great feeling to get positive feedback for your efforts. What are your goals for the Chapter for the coming year?To help increase membership and get the members more involved in the chapter meetings and events. The chapter and ALA National offer so much to the administrators and it would be wonderful for more members to take advantage of what is available to them. I am really looking forward to this year. What do you do when you are away from the office?I enjoy watching football, basketball, golf, and tennis; travel and see new places; reading. What is the best advise you have received and from whom?Over the years it has been from a number of people. One thing does not stand out as the best, but all of it put together has helped me grow as a person and as an administrator. I have learned over the years not to stress over situations that are out of my control and to always stay positive. It makes life so much better.

L-R: Out-going Chapter President Gayle Wetherell and in-coming President Corinne Capps.


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ALA’s Board of Directors recently approved amendments to the Bylaws of the Association of Legal Administrators. Chapter Presidents also have the opportunity to vote on these amendments. Their ballots must be received on or before May 7, 2012.

The proposed changes relate primarily to Articles III, V, VI and VII of ALA’s Bylaws, generally described as:

A modification to the membership criteria providing eligibility to administrators serving multiple legal organizations; A minor modification to Board composition and eligibility for an additional term for those receiving a Board term of less than 18 months; and Amendments to the duties and responsibilities of the Regional Councils, the Regional Directors and the regions’ roles in selecting Nominating Committee representatives. Also proposed are various grammatical edits, updated terminology and other minor changes.

Assuming a favorable vote, all members will receive notification in May that the amendments were adopted.

Contact your Chapter President, a member of your Regional Management Team or one of the following ALA staff members if you have questions:

Dear ALA Member . . .

Nicole LarsonChapter Relations Manager847.267.1361

Debbie Curtis, CMEDirector of Membership and Business Partner Relations847.267.1388

Jan WaughDirector of Member Services847.267.1381


Management Sensitivity:Making a Case for Sensitivity and Leveraging

Sensitivity for Competitive AdvantageBy Andrew Froman, Esq.

If your mother was at all like my mother, then she probably told you more times than you can remember that “If you don’t have anything nice to say, don’t say anything at all.” Such was the theme of my presentation last month my presentation last month to the Suncoast Chapter of

the Association of Legal Administrators. The actual title of the presentation to approximately 30 members was “Management Sensitivity: Making a Case for Sensitivity and Leveraging Sensitivity for Competitive Advantage.” The idea, of course, is to treat employees so well they want to do all they can to help your law firm or in-house counsel’s office to compete and, indeed, to flourish.

During the recent recession, it probably is fair to say that the poor economy forced many employers to cut back sharply in order to avoid closing altogether, and when cutting back employers typically shed clerical and support staff first while retaining their “billers,” leaving those staff members still employed with many more responsibilities and that much more stress. It is incumbent upon employers in such circumstances to do the best they can to treat those remaining workers with respect, civility and dignity. After all, in a recession there are likely not a lot of extra financial resources available to motivate those employees to take on those added duties and stress.

In law firms, typically, the administrator is called upon to handle the difficult and occasionally unpleasant tasks of informing the employees what is expected of them, informing them when they are not doing what is expected of them, and informing them of the consequences if their underperformance continues. We need to handle each of those tasks professionally, cordially, respectfully. Praise can be given in front of co-workers, since we all appreciate being praised. But corrective action, discipline, certainly termination, should occur in private, behind closed doors. Nothing is gained from embarrassing an employee, and you can be sure a negative story about such an incident will be told and retold at every business where that embarrassed employee works thereafter. None of that is helpful to your organization.

As professionals, we do not (or certainly should not) call names, disparage an employee’s heritage, religion, or nationality. We shouldn’t raise our voices, use profanity (even when the employee does so to us), or issue threats. There is nothing to gain and everything to lose with such tactics. Our employees work for us, we are lawyers, and in this litigious world with giant plaintiff’s attorney billboards looming over us on every corner of every major thoroughfare, a former employee who feels they were mistreated will have no problem finding an attorney to sue us, and no problem doing so.

Mr. Froman is a partner in the Tampa office of the employment law firm, Fisher & Phillips, LLP, representing management. You can contact him at (813) 769-7500 or by e-mail at [email protected].

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ALA SUNCOASTCHAPTER JOB BANK!The Board of Directors of the Suncoast Chapter has decided to reinstitute its Job Bank for legal administrative positions. The Job Bank will be chaired by Eloise Stinson and will maintain a list of legal administrative positions that are available in our area, if any. The Job Bank will also maintain a list of those seeking legal administrative positions. This information will be confidential. When a position becomes available, the persons seeking a position will be notified of the position on an individual basis.

If you know of a legal administrative position, or you are seeking a legal administrative position, please contact Eloise Stinson by telephone (813) 226-8556 or by email at [email protected].

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Thank You!We hope you have enjoyed reading the Chapter’s newsletter the last two

years as much as Gina and I have enjoyed preparing it. However, it is time

to pass the proverbial baton to the new editors: Tellie Settimi, Regional Of-

fice Manager at Adams and Reese LLP and Susan Zagorski, Office Manager

at Broad and Cassel LLP. We are excited to see where their ideas and talents

take the newsletter and we wish them well in this endeavor. Thank you for

reading. See you at the next Chapter meeting!

Gina DeWitt and Lisa Cook Reid

www.alasuncoast.org

The Suncoast Chapter board members hosted the ALA National Board of Directors on January 20 at a dinner held at Island Way Grill in Clearwater. The national board members were in town for an annual board meeting and were thrilled to meet board members of the local chapter. ALA board members from as far away as Orlando also attended. The evening began with a cocktail hour on the terrace and then moved inside for the dinner. ALA board members tend not to be shy so there was plenty of conversation as introductions were made and flowed throughout the evening. Over 37 people attended in total. All appreciated the opportunity to meet, network and share experiences with colleagues spread across the country. A special thanks to Peggy Baier for organizing such an enjoyable evening.

ALA National Board of Directors DinnerBy Lisa Cook Reid, Director of Legal Administration at the Buckley Law Group, PA

From Left to Right: Jan Waugh, Director of Member Services; Karen Griggs, President, ALA National; Gary Swisher, Region 2 Projects Officer; Paula Barnes, Region 2 Director; Peggy Baier, Region 2 Education Officer

Bottom row: Gayle Wetherell, President, Suncoast Chapter; Paula Barnes, Region 2 Director; Gary Swisher, Region 2 Projects Officer. Top row: Eloise Stinson, Treasurer, Suncoast Chapter; Steve Morris, Region 6 Director; Toni Beasley, Region 4 Director and At-Large Director; Sandra King, Sarasota Manatee County President Elect, Sarasota/Manatee Chapter and Janet Danziger, President, Sarasota/Manatee Chapter.

– 7 –


ALA SUNCOAST CHAPTERCASH BASIS INCOME STATEMENT

as of 03/27/12Respectfully submitted by Eloise Stinson, Office Administrator at Josepher & Batteese, P.A. and Suncoast Chapter, Treasurer

RevenueLunch Meetings & Social . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$4,518.08Advertising & Sponsorships. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$43,661.72Dues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$10,192.70 Total Revenue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $58,372.50

ExpensesScholarship Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$17,283.65Conference Costs - Pres./Vice Pres. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$10,925.19Postage & Newsletter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$1,000.00Education Conference/Business Appreciation. . . . . . . . . . . . . . . . . . . .$17,340.50Board Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$1,129.19General Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$9,134.60Tele-seminar Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $536.00Awards & Gifts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $480.35Web Site Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,244.18Misc. - Donations, Fidelity Bond, Name Tags . . . . . . . . . . . . . . . . . . . . .$6,917.85 Total Expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $66,991.51 Net Gain/(Loss) as of 9/30/11 . . . . . . . . . . . . . . . . . . . . . .(8,619.01) Current Cash Account Balance. . . . . . . . . . . . . . . . . . . . $15,712.55

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SuncoastChapter

Goes PlatinumBy Corinne Capps

Administrator for Thomas & LoCicero PL

Our chapter was notified on March 7, 2012, that we had earned the award classification as Platinum. This is the highest level a chapter can achieve. The categories for the President’s Award of Excellence are Effective Chapter Man-agement, Communications, Profes-sional Development, Recruitment and Retention, Vendor/Business Partner Relations, and Miscellaneous Chapter Activities. Under the superb leader-ship of our President, Gayle Wetherell, and the hard work of the entire board, we were able to receive this prestigious award. Gayle will be accepting our award at the ALA Annual Conference in Hawaii. The logo for this award is on our website.

Congratulations tothe Chapter for a

job well done in 2011!


Date Event LocationApril 11 Monthly Luncheon Centre Club Step by Step to Paperless Debbie Foster, Affinity Consulting Group

April 18 Webinar: The Role of Legal Adams and Reese LLP* Administrators in Legal Project 2:00-4:00pm Management

April 22-26 National ALA Conference Hawaii

May 9 Monthly Luncheon - Top 10 HR Feather Sound Issues Effecting Businesses Today

May 16 Webinar: Safe Stress Adams and Reese LLP* 2:00-4:00pm

June 20 Webinar: Technology Management: Adams and Reese LLP* The Good, The Bad, and the Ugly 2:00-4:00pm

July 11 Monthly Luncheon - TBA Centre Club

July 18 Webinar: Change Leadership: Adams and Reese LLP* A Boot Camp to Drive 2:00-4:00pm Organizational Change

August 8 Monthly Luncheon - TBA Feather Sound

August 15 Webinar: Records Management: Adams and Reese LLP* The Bermuda Triangle 2:00-4:00pm

September 12 Monthly Luncheon - TBA Centre Club

September 19 Webinar: Of Foxes, Hedgehogs and Adams and Reese LLP* Law Firm Profitability 2:00-4:00pm

October 10 Monthly Luncheon - TBA Feather Sound

October 17 Webinar: Marketing on a Shoestring Adams and Reese LLP* Budget 2:00-4:00pm

November TBA Educational Conference and TBA Business Partner Exhibit

December 12 Annual Holiday Party TBA

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1st and 3

rd newsletter

2nd and 4

th newsletter

ALA’s Legal Management Resource Center

The LMRC is structured to help you find information about legal management-related issues. On the left of the home page screen you will find a link to the Reference Desk. Hover over this link and you will get a drop down list that includes LMRC. Clicking on the LMRC link will bring you to a page describing the features of the LMRC.


Who are Legal Administrators?The profession of legal administration was created to support and enhance the practice of law thereby freeing attorneys from the task of management and allowing them to devote their time to providing quality legal services. Responsibilities encompass finance, technology, human resources, marketing and management-related issues. Driven by constant innovations in technology and ever-changing economic considerations, the role of the legal administrator has expanded to include a host of new managerial responsibilities. These changes have placed a renewed emphasis on groups such as the Association of Legal Administrators to offer continuing education, training and support.

Why Join?One of the most important functions of the Suncoast ALA is to provide a forum for members to foster friendships and to harness their collective talents and abilities in support of the legal community and the community at large.

The monthly chapter luncheons, and other high quality educational events are carefully planned by committee members to enhance the skills of our members in all aspects of legal administration, such as human resources, systems/technology, leadership, marketing, finance, and motivation.

The rewards gained from your membership are not only beneficial to you, but to your firm as well.

Benefits of MembershipAs a member of the Suncoast Chapter ALA, just a few of the benefits you will have are:

• Attendance at regularly scheduled monthlymeetings

• The opportunity to participate in ALA Tele-seminars on topics relevant to the legal industry

• AttendanceattheannualALAChapterVendorshow, Education Conference and all otherChapterevents

• Access to the ALA Listserve to ask questionsand share ideas with other members

• EligibilitytoapplyforscholarshipstoboththeRegionalandNationalALAConference

• AccesstotheMembersonlysectionoftheALAweb site

Not an Administrator?Individuals who are interested in legal administra-tion, but who are not administrators may join as associate members. If you are a lawyer, a retired legal administrator, a teacher, a full-time student, or a bar association executive, you may be eligi-bletojoinALA.ConsultantsandVendorsarenoteligible for membership.

How to join?ContacttheMembershipChairpersontorequestchapter and international application materials. All membersoftheSuncoastChapterALAmustalsobemembersintheInternationalAssociation.Visitthe ALA web site at www.alanet.org to learn more about the exciting educational and professional opportunities available to you.

Membership Chairs:

Renew YourSuncoast Chapter

Membership

Karen Beasley - Co-Director Membership Gina DeWitt - Co-Director MembershipThompson, Goodis, Thompson, Groseclose, Richardson & Miller City of Clearwater727-823-0540 – [email protected] 727-562-4011 – [email protected]

RenewalDeadlineFor Dues– April 15th –

www.alasuncoast.org

2012 MEMBERSHIP RENEWAL

Name Title

Employer

Address Main Phone

City/State/Zip Fax Number

Direct Dial Number Email

Managing Partner # of Attorneys

Name on nametag if different from above ________________________________________________

Please check the most appropriate description of employer:

Private Law Office Government Legal Dept/Judicial Agency/Court Other:

Corporate Legal Dept College/University Bar Association Student

Please check type of membership requested:

Regular membership Associate membership

Membership in the Chapter is open to any individual, who is a member in good standing in the national association, and who meets the

criteria for regular or associate membership.

Please indicate below which committee you are interested in joining:

Educational Programs Membership Vendor Relations / Newsletter Ads Newsletter Marketing

Technology Community Challenge

In accordance with the By-Laws of the National Association of Legal Administrators, I certify that I am a member in

good standing or I have applied for membership with National and that I have paid (submitted) all membership fees

for the current year. I understand that my membership fee includes Chapter lunch meetings and that, if I do not

cancel my reservation 48 hours prior to the meeting, I will be assessed a $25.00 cancellation fee. This cancellation fee

will be waived for one non-cancelled lunch meeting per year.

Signature Date

MEMBERSHIP RENEWAL FEES ARE $100.00

PLEASE RETURN APPLICATION AND CHECK (payable to ALA Suncoast Chapter) TO:

Karen M. Beasley, Administrator

Thompson Goodis

P.O. Box 90

St. Petersburg, FL 33731

[email protected]

– 13 –


The holidays were in full swing when the Suncoast chapter met

for lunch at Oystercatchers in Tampa on December 7. Chapter members were excited about the beautiful lunch venue which served delicious appetizers of shrimp and of course, oysters, as well as fish and salads as main courses. In addition, there was a lot of excitement about the raffle that was taking place to raise money for a charity for which the Chapter has great respect. Since 1967, Bay Area Legal Services (BALS) has been providing free legal services to qualified and low-income residents and nonprofits in the Tampa Bay area. This is a charity the Chapter has supported for a number of years not only financially, but also through its members’ volunteerism.

There were so many baskets to which members could bid and then a winner was chosen at random from those bids. Goodie baskets ranged from gift cards to food and wine baskets to sports tickets and one even had a Kindle in it! In total, $768 was raised at that lunch. Now that is a good meeting!

Gary Walker, board members of BALS, attended from BALS and was thrilled with the turnout of people and the funds that were raised. The Chapter is so proud of its sponsors and members’ generosity. Thank you to everyone who donated baskets and attended the luncheon. Together, we can make a difference and we hope we were able to help someone else’s holidays be just a little brighter.

A special thanks to those who donated raffle items:

Holiday CheerBy Lisa Cook Reid, Director of Legal Administration at the Buckley Law Group, PA

• AdamsandReeseLLP• AffinityConsulting• All-LegalStaff• Artcraft-MarkVoina• BankofTampa• Barr,Murman&Tonelli• BuckleyLawGroup,PA• CarltonFields,GayleWetherell• CCM

• Dalan,Katz&Siegel,PeggyBaier• GeyenGroup• Ikon• Mason,Black&Caballero-MimiYoung• MauraClair-Speaks• OfficeProductSolutions• Thomas&LoCicero• TonerType

Eric Hinote draws the winning name from Karen Beasley for the beautiful gift basket held by Gayle Wetherell.


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Registration and breakfast begin at 8:00 a.m. The event ends at 4:45 p.m.

fisher & phillips attorneys will address topics such as:• SickandTired:ManagingEmployeeAttendance• ThisisGoinginYour“PermanentRecord”• NotSo“FreeSpeech”intheWorkplace• ControllingtheUncontrollable:Workers’CompensationCosts• WhatAboutMe?LocalIssuesinLaborandEmployment• HowWouldThisLookinCourt?

hrCi Credit:ThisprogramiseligibleforHRCIcredit.

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The Republican National Convention is being held at the Tampa Bay Times Forum and

Tampa Convention Center in Tampa August 27-30, 2012. You may not be aware of the effect this event will likely have on you and your firm. There will be over 50,000 people participating in the convention including delegates, alternate delegates, staff, and members of the media. In addition, there are expected to be at least 10,000 or more protestors. Because Florida is a considered a vacation destination, many of these people can be expected to bring family members and to extend their stay to include the weekends before and/or after the actual convention. In addition, on every day during the Convention, the Tampa Police Chief expects to have as many as 4,000 officers on duty. Contrast that to the approximately 1,000 Tampa Police Officers in the entire agency. Officers are being sent from agencies across the state to ensure security during the Convention. Finally, the Secret Service will be a major presence, with authority do whatever is required to ensure the safety of the delegates. In short, the Tampa Bay area resources and roadways will be challenged.

Some of the facts from the Host Committee’s website (www.2012tampa.com) include the following:

• TheHostCommitteehasmorethan15,000hotelrooms booked for each night of the Convention and more than 75 event venues under contract.

• Approximately 350 full-size charter buses andmore than 500 private vehicles will be utilized during the week of the Convention.

• Inexcessof7,500volunteerswillbeactivatedand deployed to assist during the week of the Convention.

• TheConventionisdesignatedbytheDepartmentof Homeland Security as one of only four National Special Security Events (NSSE) to be held in 2012; other examples of potential NSSE events include G-8/G-20 Summits and the World Bank/IMF meetings.

The Convention is Coming –Are You Prepared?

By Gina DeWitt, Legal Office Administrator for the City of Clearwater

Along with all of the official visitors, protestors are expected in the area. Over 10,000 protestors attended the 2008 Republican National Convention in St. Paul, MN. And that was before the creation of the Tea Party and Occupy movements. Most of these are legitimate, peaceful protestors who will remain in the designated protest areas, march in accordance with any permits they are issued, and generally not cause problems.

However, there is a small faction who are not legitimately advocating whatever their cause is, but consider themselves anarchists, merely out to wreak havoc. According to one such group, they are “committed to making 2012 and the RNC in Tampa a truly catastrophic celebration of liberty.” Over the years, generally beginning with the WHO debacle in Seattle in 1999, anarchists have used some combination of the following tactics:

• Recruitparticipantsnationallywiththegoalof“shutting down” the convention or conference;

• Utilizeblockadestostoptraffic;

• Attempt to attack and quickly disperse inmultiple groups in order to confuse police and spread their resources;

• Monitor police planning and responses toanarchist activity;

• Wear bandannas and other clothing to masktheir identities;

• Start out wearing black clothing and laterchange to everyday street clothing to confuse police, camouflage themselves and take on the appearance of peaceful protesters;

• Carryslingshots,anduserocks,feces,urineandother items to throw at police;

• Wearbackpackstocarryweaponsandachangeof clothes; and

• Utilize peaceful marches as their starting offpoint for attempts to shut down the conference or convention. (Report Of The Republican National Convention Public Safety Planning


and Implementation Review Commission http://www.stpaul .gov/DocumentView.aspx?DID=7405)

One of the ways in which these groups “use blockades to stop traffic” is a method known as the Sleeping Dragon. They put their arms through pieces of PVC pipe and join hands – sometimes with the addition of handcuffs to prevent being separated – and barricade roads and bridges. The difficulty with disbursing this particular method is that you can’t tell where their arms are and it generally takes two hours to deconstruct the dragon, assuming you don’t want to break and/or cut off any arms. According to Paul Bertels, City of Clearwater’s Traffic Engineer, for every minute traffic is stopped on an arterial roadway, it takes four minutes to clear it. On an expressway, that number goes up to eight minutes. So a two hour delay over the bridge will back up traffic for over eight hours. On I-275 that means a minimum sixteen hour delay. These groups are also fond of driving vehicles into roadways and abandoning them in order to delay traffic.

If you are traveling in the Tampa Bay Area, especially in downtown Tampa, you can expect to see any or all of these tactics used. Because delegates, media, and staff are staying in hotels in Pinellas County as well as Tampa, the bridges are particularly vulnerable sites. You can’t have a convention if your delegates can’t get to it and that is the goal of these protestors. In addition to the protestors, legitimate participants and additional police presence, keep in mind that the Secret Service can declare an area a “hot spot” if there is reason for them to believe there is a threat to a nominee, family member, or, in this case, the actual event because it has been declared a National Special Security Event. They can then protect that area as they see fit, which means closing of roads, parking areas and such with little to no notice.

Further complicating the situation are Florida’s pro-gun laws. As of July 2011, there were over 843,000 valid concealed weapons licenses in the State of Florida. Add that to the Stand Your Ground law, and you have issues that other jurisdictions have not faced during previous Conventions.

So, what’s a law-abiding, non-gun-carrying Legal Administrator to do that week? I hope you’ve got some vacation time saved up!

To that end, several law firms, particularly those located near the Forum and Convention Center, are closing that week. Others are relocating their staff to satellite offices. Some are even renting temporary space and relocating their entire staff. Many are encouraging or requiring those employees who can do so to telecommute.

According to an article in the Tampa Tribune, the Hillsborough County Courthouse will have limited functionality that week. There will be no jury trials, non-mandatory hearings, or weddings. Also, any mandatory or first-appearance criminal hearings will probably be held at the Orient Road Jail or Falkenburg Road Jail.

There are several options open to limit the impact of the Republican National Convention on your firm’s day to day business. The key is to be sure you and your managing partners are aware of the logistical issues that will occur and to plan far enough in advance so that the disruptions to your business are kept to a minimum.

Tami Cooper786-223-8264

Are you prepared? cont’d from page 17


A New Schedule of Webinar Wednesdays Announced

The 2012 Webinar series features a lineup of the best speakersand sessions ALA has offered at its educational conferences. Startmaking your 2012 education plans now and save! For a limited timeonly, purchase all 2012 Webinars and save 20 percent or save$150 when you purchase a coupon bundle. Learn more.

Reserve the third Wednesday of the month for Webinar Wednesdays!

February 22, 2012: Employee Handbooks For Law Firms —Careful, Careful! (HR)**

April 18, 2012: The Role of Legal Administrators in LegalProject Management — UnprecedentedOpportunities & Current Challenges (LI)*

June 20, 2012: Technology Management: The Good, theBad and the Ugly (IT)**

August 15, 2012: Records Management: The BermudaTriangle (LI)*

October 17, 2012: Marketing on a Shoestring Budget (LI)*

:

May 16, 2012:Safe Stress! (CM)*

July 18, 2012:Change Leadership: A Boot Camp to DriveOrganizational Change (OM)**

September 19, 2012:Of Foxes, Hedgehogs and Law FirmProfitability (FM)*

November 14, 2012Dealing with Substance Abuse in theWorkplace (HR)*

* 60 minutes** 120 minutes

CM: Communication and Organizational ManagementFM: Financial ManagementHR: Human ResourcesLI: Legal Industry/Business ManagementOM: Office Operations Management

A New Schedule of Webinar Wednesdays Announced

The 2012 Webinar series features a lineup of the best speakersand sessions ALA has offered at its educational conferences. Startmaking your 2012 education plans now and save! For a limited timeonly, purchase all 2012 Webinars and save 20 percent or save$150 when you purchase a coupon bundle. Learn more.

Reserve the third Wednesday of the month for Webinar Wednesdays!

February 22, 2012: Employee Handbooks For Law Firms —Careful, Careful! (HR)**

April 18, 2012: The Role of Legal Administrators in LegalProject Management — UnprecedentedOpportunities & Current Challenges (LI)*

June 20, 2012: Technology Management: The Good, theBad and the Ugly (IT)**

August 15, 2012: Records Management: The BermudaTriangle (LI)*

October 17, 2012: Marketing on a Shoestring Budget (LI)*

:

May 16, 2012:Safe Stress! (CM)*

July 18, 2012:Change Leadership: A Boot Camp to DriveOrganizational Change (OM)**

September 19, 2012:Of Foxes, Hedgehogs and Law FirmProfitability (FM)*

November 14, 2012Dealing with Substance Abuse in theWorkplace (HR)*

* 60 minutes** 120 minutes

CM: Communication and Organizational ManagementFM: Financial ManagementHR: Human ResourcesLI: Legal Industry/Business ManagementOM: Office Operations Management


Another Successful Business PartnerAppreciation Event

By Julie Nowicky, Office Administrator at Macfarlane Ferguson & McMullen A number of members and Business Partners enjoyed a pleasant eve-ning at Sono Café (located in the Tampa Museum of Art) in downtown Tampa on Thursday, March 8, 2012. The evening’s weather was perfect for all to take advantage of the outside patio and indulge in a variety of hors d’oeuvres and cocktails. Gayle Wetherell, President, spoke on behalf of all of the Chapter members, thanking the Business Partners for their continued support, noting that the Suncoast Chapter valued all of the Business Partners and looked forward to many mutual beneficial years of association together.

One Business Partner mentioned that this get together not only presented an opportunity to visit with the Chapter’s members, but to also meet and network with other Business Partners in the Tampa Bay area. Another Partner said that they appreciated the Chapter’s members taking time out of their busy days to set aside face time with the Business Partners. This Partner further stated that one-on-one time is so crucial to the business world in this day of cell phones, emails, and computers. A new Business Partner pointed out that the turnout of attendees at the appreciation event confirmed that their partnership with the ALA was an excellent decision.

The evening ended on a great note with many smiling faces and many thanks from all. Business Partners in Attendance• AffinityConsulting• AllLegalStaff• BankofTampa• BusinessStorageSystems• CopyControlManagement• FirstClassMovingSystems• GeyenGroup

• GLCBusinessServices• Hiregy• HoodLegalSearchConsultants• KonicaMinolta• MallOfficeProducts• OswaldCompanies• Plantz

• Proshred• ProVest• RiskAvoidanceManagers• TonerType• USLegalSupport• VoiceSystems,Inc.

L-R Suncoast members Gayle Wetherell, Julie Nowicky, Angie Titus and Maura Speaks

L-R Suncoast member Mayra Torres, Liz Shaver of TonerType and Suncoast member Maria Rodriguez

L-R Joseph Marshburn of Bank of Tampa and Suncoast member Doris Lovering


Members: ALA Management Solutions

ALA Management SolutionsSM is a free, full -time information resource and reference service just for membersof ALA. This service brings you customized information to meet your specific needs. You receive exactly theinformation you need when you need it most. ALA Management SolutionsSM services are explained below, withlinks to each area.

ALA Peer Consulting Database

The Peer Consulting electronic database puts you in touch with over a thousand active administrators worldwidewho are experienced in hundreds of areas of legal management and ready to assist you with your pressingmanagement issues.

Members are asked to make a self-assessment of their expertise in various subject areas and indicate thoseareas for which they would be willing to act as peer consultants. The members' responses have been compiledinto the Peer Consulting Database.

ALA Documents on Demand

Frequently requested documents are located on the Web site. Membership, financial, product and informationalmaterials are available to you with a click of the mouse. Each is fully accessible and downloadable from this site.Take a moment to review our listings.

ALA Reference Desk

Free and comprehensive answers to pressing management questions are just an e-mail or phone call (847-267-1385) away.

Get connected to researchers and industry veterans who can tap into an ever-growing collection of industryinformation, including articles, statistics, surveys, Web links, forms and checklists.

Receive clear, detailed responses, often within one business day of your request, or they can put you in touchwith a peer consultant who can provide the type of personal experience necessary when your decision must beright, right now.

"Research Studies" have been developed in response to frequently asked questions. But if your question hasn'talready been addressed in one of these studies, contact the people who can help: ALA ManagementSolutionsSM.

We are your information resource

Members: ALA Management SolutionsALA Management SolutionsSM is a free, full-time information resource and reference service just for members of ALA. This service brings you customized information to meet your specific needs. You receive exactly the information you need when you need it most. ALA Management SolutionsSM services are explained below, with links to each area.

ALA Peer Consulting DatabaseThe Peer Consulting electronic database puts you in touch with over a thousand active administrators worldwide who are experienced in hundreds of areas of legal management and ready to assist you with your pressing management issues.

Members are asked to make a self-assessment of their expertise in various subject areas and indicate those areas for which they would be willing to act as peer consultants. The members’ responses have been compiled into the Peer Consulting Database.

ALA Documents on DemandFrequently requested documents are located on the Web site. Membership, financial, product and informational materials are available to you with a click of the mouse. Each is fully accessible and downloadable from this site. Take a moment to review our listings.

ALA Reference DeskFree and comprehensive answers to pressing management questions are just an e-mail or phone call (847-267-1385) away.

Get connected to researchers and industry veterans who can tap into an ever-growing collection of industry information, including articles, statistics, surveys, Web links, forms and checklists.

Receive clear, detailed responses, often within one business day of your request, or they can put you in touch with a peer consultant who can provide the type of personal experience necessary when your decision must be right, right now.

“Research Studies” have been developed in response to frequently asked questions. But if your question hasn’t already been addressed in one of these studies, contact the people who can help: ALA Management

SolutionsM.

We are your information resource.http://www.alanet.org/members/solution/default.aspx 8/4/2011


ABOUT ALA

The Association of Legal Administrators (ALA) was formed in 1971 to provide support to those professionals involved in the operational management of law firms, corporate legal departments and government legal agencies. These individuals direct important areas of law office management, including human resources, finance, technology, facilities and marketing. Nearly 10,000 ALA members, organized into regions and chapters, represent law firms nationwide and throughout the world.

Mission Statement

• The Association of Legal Administratorsʼ (ALA) mission is to:

• Promote and enhance the competence and professionalism of all members of the legal management team;

• Improve the quality of management in law firms and other legal service organizations; and

• Represent professional legal management and managers to the legal community and to the community at large.

Goals

• Develop and deliver programs and products that will provide high-quality, competency-based education to members of the legal management team.

• Improve and strengthen the flow of information to and from the members.

• Enhance the services and benefits available to members.

• Increase the visibility and credibility of the Association of Legal Administrators and its members in the legal community through effective marketing and communications, and through partnering efforts with the bar and other law-related associations.

• Retain and recruit members from all components of the legal management team.

• Maintain the Associationʼs strong economic base.

• Increase diversity in the Association, in the legal management community and in all legal service organizations.

• Promote and continue an organizational structure which clearly and effectively allocates the policy and operational roles and responsibilities of volunteers and staff through Governance Policies that ensure that organizational resources are best used to achieve the Associationʼs Mission and Goals.


w w w.ba nkof t a mpa .com

The Bank of Tampa has specialized in serving

law firms, medical practices, CPA firms,

other professionals, and owner-managed

businesses for more than 25 years.

In addition, our client contact officers average

more than 20 years of Tampa banking

experience and have strong roots in our local

community.

If your business or professional practice

could benefit from a local bank with local

bankers, visit any of our nine offices.

Stronglocal roots

872-1200 Member FDIC

ALA’s Value in Partnership (VIP) ProgramThe Association of Legal Administrators (ALA) is pleased to offer its line of member benefits, providing an array of resources and services at discounted rates from nationally known companies. ALA members, their employers and their families have the opportunity to enjoy the savings these benefits provide. To secure your discount, identify yourself as an ALA member and provide ALA’s customer number/code. In some instances, you may also be required to present your current ALA Membership Card.

Current Participants Include:•ABARetirementFunds•AffinityConsultingGroup•BankofAmerica•Berger/AlliedVanLines•Grand&Toy•GLJBenefitConsultants•Gunlocke•JohnHancock

For more information on these VIP Program participants, visit the ALA website at www.alanet.org, and click on ALA Value in Partnership (VIP) under the members only section. Additional programs are on the horizon, so watch the VIP section of the ALA Web site for updates on new savings opportunities.

•NationalPensionProfessionals•OfficeMaxLegalSolutions•PrincipalFinancialGroup•Quill.com•RobertHalfLegal•ThomsonReuters•UPS


Business Card . . . . . . . . . . . . . . . . . .$100 per issue $300 for 4 issuesQuarter Page . . . . . . . . . . . . . . . . . .$185 per issue $600 for 4 issuesHalf Page . . . . . . . . . . . . . . . . . . . . . .$300 per issue $850 for 4 issuesFull Page . . . . . . . . . . . . . . . . . . . . . .$600 per issue

To print your ad in color add $50 .00 per issue .

The newsletter is published four times per year . We accept camera ready art or computer generated art and

text . Please indicate your selection and make your check payable to ALA-Suncoast Chapter .

Send your ad with your check to:

Peggy Baier, Office Manager Dalan, Katz & Siegel, P.L.

2633 McCormick Drive, Suite 101Clearwater, FL 33759

ADVERTISINGRATE CHART

The ALA Newsletter is published four times a year by the Association of Legal Administrators to provide news updates and information for the education and benefit of legal administrators, law office managers, managing partners of law firms and others interested in law firm management. Editorial comments should be directed to Tellie Settimi or Susan Zagorski.

Any article or advertisement published here or in any prior issue of this newsletter should not be considered to be an endorsement by the ALA Chapter of the opinions expressed therein or any product(s) advertised.

Editorial Policy

TITANIUMCopy Control Management

PLATINUMAffinity Consulting Group SE, LLC

The Bank of TampaTonerType

SCHOLARSHIPKonica-Minolta

GOLDDocument Technologies, Inc.

Ikon Office Solutions, Inc.Risk Avoidance Managers, Inc.

SILVERAll Legal Staff, Inc.

All-State LegalAmerican Envoy

Business Storage Systems, Inc.Copytrak Control Systems, Inc.

Defaultlink, Inc.Diligent Legal Support Services

Nuance Communications f/k/a EquitracFirst Class Moving SystemsGeyen Group South, Inc.

GLC Business ServicesHiregy

Hood Legal Search ConsultantsIST Management Services

The Launch PadMall Office Products

Office Product SolutionsOffsite Technology Solutions

PlantzProshred Security

The Stoner Organization, Inc.Voice Systems, Inc.

U.S. Legal Support, Inc.

BUSINESS PARTNERS


2012-2013ALA SUNCOAST CHAPTER BOARD

MEMBERSPresidentCorinne H. CappsAdministrator Thomas & LoCicero PL400 N. Ashley Drive, Suite 1100Tampa, FL 33602 Tel: 813-984-3060 Fax: 813-984-3070 Email: [email protected]

Vice PresidentMimi S. Young Office Administrator Mason, Black & Caballero, P.A. 307 S. Magnolia AvenueTampa, FL 33606 Tel: 813-251-9200 Fax: 813-254-6841 Email: [email protected]

Past PresidentGayle L. Wetherell Director of Administration Carlton Fields, P.A. 4221 W. Boy Scout Blvd., Suite 1000 Tampa, FL 33607 Tel: 813-223-7000 Fax: 813-229-4133 Email: [email protected]

TreasurerPeggy Baier, CLM Office Manager Dalan, Katz & Siegel, P.L. 2633 McCormick Drive, Suite 101 Clearwater, FL 33759 Tel: 727-796-1000 Fax: 727-797-2200 Email: [email protected]

SecretaryEloise D. Stinson Office Administrator Josepher & Batteese, P.A. 500 North Westshore Blvd., Suite 630Tampa, FL 33609Tel: 813-228-7755 Fax: 813-228-9006 Email: [email protected]

Membership Co-ChairKaren BeasleyFirm Administrator Thompson, Goodis, Thompson, Groseclose, Richardson & Miller 700 Central Avenue, Suite 500St. Petersburg, FL 33701 Tel: 727-823-0540 Fax: 727-823-0230 Email: [email protected]

Membership Co-ChairRegina M. DeWitt Legal Office Administrator City of Clearwater 112 S. Osceola Avenue Clearwater, FL 33756 Tel: 727-562-4010 Fax: 727-562-4021 Email: [email protected]

Meetings & Education Co-ChairMaura Clair-SpeaksTel: 727-647-2848Email: [email protected]

Meetings & Education Co-ChairErica HetheringtonFirm AdministratorBush Graziano Rice & Platter, PA101 E. Kennedy Blvd., Suite 1700Tampa, FL 33602Tel: 813-228-7000Fax: 813-273-0091Email: [email protected]

Newsletter/Publications Co-ChairTellie Settimi Regional Office ManagerAdams and Reese LLP101 E. Kennedy Blvd., Suite 4000Tampa, FL 33602Tel: 813-227-5533Fax: 813-2275633Email: [email protected]

Newsletter/Publications Co-ChairSusan ZagorskiOffice ManagerBroad and Cassel100 North Tampa Street, Suite 3500Tampa, FL 33602Tel: 813-225-3020Fax: 813-225-3039Email: [email protected]

Business Partners Relations Co-ChairAngie Titus Office Manager Fisher & Phillips, LLP 401 E. Jackson Street, Suite 2300Tampa, FL 33602 Tel: 813-769-7500 Email: [email protected]

Business Partners Relations Co-ChairJacqueline GladeFirm Administrator Givens Law Group 201 N. Franklin Street, Suite 1700Tampa, FL 33602Tel: 813-251-6700Fax: 813-251-4542 Email: [email protected]

IT/Website Co-ChairBenjamin A. HannahAdministrator Beytin, McLaughlin, McLaughlin,Bolin & Willers, P.A. 201 N. Franklin Street, Suite 2900Tampa, FL 33602 Tel: 813-226-3000 Fax: 813-226-3001 Email: [email protected]

IT/Website Co-ChairGary T. Swisher II, CLM Director of Finance & Accounting Hill Ward Henderson 101 E. Kennedy Blvd., Suite 3700Tampa, FL 33602 Tel: 813-221-3900 Fax: 813-221-2900 Email: [email protected]

Bar Liaison & Charitable Giving ChairDebbie LaneBusiness ManagerJohn D. Fernandez, P.A.918 Drew StreetClearwater, FL 33755Tel: 727-461-4441Fax: 727-442-4423Email: [email protected]