the money flow bgt 305...biennial budget state budget process developed in fall of even numbered...
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The Money FlowBGT 305
Rev 12/15/2010
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Agenda Budgets
Biennial budget Enrollment growth Campus initiated tuition increase (CITI) Special funds (receipt supported)
SRCI carry forward University budget management
Budget documents / reports Money flow Review
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Biennial Budget State budget process
Developed in fall of even numbered years Effective July 1 odd numbered years
Fall 2010 prepare FY 2011 - 13 budget, effective 7/1/11
Budget submitted to:
UNC-General Administration – consolidates 16 campuses
State Budget Office – consolidates state agencies for Governor
Submits to General Assembly
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Biennial Budget Continued Consists of three parts – continuation, expansion, capital1. Continuation Budget
Provides operating funds for each year of the biennium to continue the existing, authorized level of services
Authorized increases are limited Motor/other vehicle / equipment replacement
Physical Plant, Warehouse, EH&S, CMS, Postal, CAS Building/office leases
Worsley, Airlie Commons Inflation
Utilities (natural gas, electricity, water, sewage) Library materials
Unique one-time (accreditation, longevity) Building reserves
No general supplies, current services,fixed charges, etc
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Fiscal Year 2011-13 Requests Budget submissions to UNC-GA on October 13, 2010
Area of Requests FY 2011-12 FY2012-13 Staff benefits $479,296 $514,807
Longevity, overtime, premium pay, on call, retirement Utilities 0 180,709 Library materials 257,675 307,045 Vehicles & equipment 533,637 89,565 Accreditation 501,446 567,237 Building reserves 644,677 2,194,315
Total requests $2,416,731 $3,853,678
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Building Reserves Building reserves
Operating funds for state-supported buildings “on line” within the biennium Personnel, utilities, supplies, maintenance contracts
(permanently) Vehicles, equipment (one-time)
FY 11-13 requested operating funds for 2 buildings 2 new construction
Teaching Laboratory April 2012 MARBIONC building July 2012
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Biennial Budget (Cont.)2. Expansion
Additional operating funds above those allowed in continuation budget including: New or pilot programs
Continued phase-in of new programs initiated in a previous biennium
One-time major equipment purchases Legislatively-designed salary increases
SPA and EPA Requested by UNC-GA, not individual campuses
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FY 2011-13 RequestsUNCWPriority Title
TotalRequest2011-12
TotalRequest2012-13
1 International Studies Bachelor of Arts Program $405,599 $379,599
2 Nursing Bachelor of Science Program – Accelerated (Onslow) 434,707 415,207
Safety & Security
3 Contract Psychiatrist 120,000 120,000
4 Security Guards 39,000 39,000
5 Case Manager in Counseling 58,889 58,889
6 Security Cameras 48,100 48,100
7 EOC Upfits 0 36,111
8 EOC - Radio & Call Box Rebanding 14,000 0
9 EOC – Exercises and Evaluations 20,000 20,000
10 EOC – Sirens / CATV 0 16,000
11 Staff Psychologist 0 69,860
12 E911 Communications Support 0 125,000
13 Emergency Notification CMS Campus 0 53,000
$1,140,295 $1,380,586
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Biennial Budget (Cont.)3. Capital
Requests for renovations, major repairs and maintenance to existing facilities, walks and road improvements, new construction, land purchases, ADA improvements, life safety code, asbestos removal and HVAC requirements.
FY 2011-13 submissions: New building construction (authorization to proceed)
Appropriated Non-appropriated
Repairs and renovations
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Capital RequestsSix-Year Appropriated Projects Funding
Plan
Priority Project Request 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17
1 Allied Health/Human Sciences Facility $46,313,000 $4,631,300 $25,472,150 $16,209,550
2 MARBIONC $15,750,000 $8,000,000 $7,750,000
3 Academic Center at Coastal Carolina $26,568,000 $2,656,800 $14,612,400 $9,298,800
4 S&BS Modernization $18,686,000 $1,8686,00 $10,277,300 $6,540,100
5 Infrastructure Improvements $15,540,000 $6,216,000 $9,324,000
6 Randall Library Renovation and Expansion $75,400,000 $6,032,000 $37,700,000 $31,668,000
7 Alderman Hall Modernization $11,748,600 $1,174,860 $646,1730 $4,112,010
8 Hardened Emergency Ops Center $12,676,400 $1,267,640 $6,972,020 $4,436,740
9 Morton Hall Modernization $9,039,000 $903,900 $4,971,450 $3,163,650
10 Bear Hall Modernization $9,416,000 $941,600 $5,178,800 $3,295,600
11 DeLoach Hall Modernization $9,847,000 $984,700 $5,415,850 $3,446,450
12 Cameron Hall Modernization $13,036,000 $1,303,600 $7,169,800 $4,562,600
13 Trask Coliseum, Hanover, Natatorium Renovation
$20,031,000 $2,003,100 $11,017,050 $7,010,850
14 Aquaculture Facility $6,104,000 $610,400 $3,357,200 $2,136,400
15 Science Building $27,772,000 $2,777,200 $15,274,600 $9,720,200
16 Arts & Sciences Building $29,078,000 $2,907,800 $15,992,900 $10,177,300
Total $347,005,000 $23,372,700 $76,814,250 $91,383,550 $69,443,350 $56,946,400 $29,044,750
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Enrollment Growth Permanent funds
Based on enrollment change University submits enrollment projections to GA
Uses funding model to determine requirements Requirements include new faculty positions
FY 2008-09, 12.20 new positions FY 2009-10, 24.14 new positions FY 2010-11, 32.64 new positions
Requirements = appropriation + tuition Cabinet decides allocation based on university strategic
goals
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Funding Model Example
Program Cat:1 – ANT, CRJ, ENG, MAT, PLS, SOC, SWK
2 – ACG, FIN, MGT, MKT, EDN
3 – ART, CHM, ERS, BIO, PHY, THR
4 – EGN, NSG
1
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Campus Initiated Tuition Increase (CITI)
Universities authorized by UNC-GA to request increase in institution’s tuition rate FY 00-01, 01-02, 02-03…04-05, 05-06, 06-07, 07-08, 08-
09, 09-10, 10-11
Board of Governors must approve CITI tuition increases
UNCW has CITI committee to review requirements Meets September – December Chaired by Budget Director
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Campus Initiated Tuition Increase (CITI) (Cont.) Tuition increase must be for specific purposes
GA/BOG/General Assembly can modify FY 04-05: requested $360 for both in and out of state students
BOG approved $225 in state and $360 out of state No SPA increases authorized
FY 05-06: BOG approved $225 for all except in state undergraduates
FY 07-08: First year of 4 year tuition plan BOG approved $192 in state and $220 out of state
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2
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Special Fund Budgets Budget development – two step process (possibly)
1. Fee proposal process (if applicable) September through December
2. Budget preparation/review (everyone plays) January through June
Legitimate expenses authorized Gifts, entertainment
Must comply with university guidelines
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Special Fund Budgets Budget development – two step process (possibly)
1. Fee proposal process (if applicable) September through December
2. Budget preparation/review (everyone plays) January through June
Must comply with university guidelines Although not as restrictive as state budget, still have to
abide by university policies & procedures
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SRCI Carry Forward General Statute authorizes Chancellor to “carry” 2.5%
of state appropriation into next year Carry forward becomes one time funds Governor can restrict carry forward
FY 01-02, FY 02-03
Departments 2.5% of account codes 915000 – 950000 permanent
budget University budget – about $2.5M authorized Must request use of carry forward funds
Gain approval from OSBM
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Carry Forward Calculation
$100,716,090 X 2.5% = $2,517,902
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Management of University Budget How is the university’s state budget managed?
Starts with a certified (approved) budget – BD307 To that we make changes – BD606, flexibility budget
revisions, budget revisions We certify that our budget is balanced monthly – BD701 Finally, we certify year end budget – BD701
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Budget Documents / Reports BD307 – current operations appropriations
General Assembly appropriated budget for given fiscal year By subhead/line item
Department permanent budget (original budget) – July 1st
FGITRND – download to Excel BD606 – state budget revisions
Revisions to authorized budget Type 11 – legislative mandate (Enrollment Growth, BD119, SPA LI) Type 12 – receipts, non-legislative (CBTI, ed & tech fee)
BD701 – monthly budget report Submitted to OSBM
Balance to BD307 + BD606 + flex Subhead + line item
BD725 – monthly capital improvement report Submitted to OSBM
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BD307 – Current Operations Appropriations3
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Budget Documents / Reports BD307 – current operations appropriations
General Assembly appropriated budget for given fiscal year By subhead/line item
Department permanent budget (original budget) – July 1st
FGITRND – download to Excel BD606 – state budget revisions
Revisions to authorized budget Type 11 – legislative mandate (Enrollment Growth, BD119, SPA LI) Type 12 – receipts, non-legislative (CBTI, Ed & Tech fee)
BD701 – monthly budget report Submitted to OSBM
Balance to BD307 + BD606 + flex Subhead + line item
BD725 – monthly capital improvement report Submitted to OSBM
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BD606 – State Budget Revision 4
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Budget Documents / Reports BD307 – current operations appropriations
General Assembly appropriated budget for given fiscal year By subhead/line item
Department permanent budget (original budget) – July 1st
FGITRND – download to Excel BD606 – state budget revisions
Revisions to authorized budget Type 11 – legislative mandate (Enrollment Growth, BD119, SPA LI) Type 12 – receipts, non-legislative (CBTI, ed & tech fee)
BD701 – monthly budget report Submitted to OSBM
Balance to BD307 + BD606 + flex Subhead + line item
BD725 – monthly capital improvement report Submitted to OSBM
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BD701 – Monthly Budget Report 5
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Budget Documents / Reports BD307 – current operations appropriations
General Assembly appropriated budget for given fiscal year By subhead/line item
Department permanent budget (original budget) – July 1st
FGITRND – download to Excel BD606 – state budget revisions
Revisions to authorized budget Type 11 – legislative mandate (Enrollment Growth, BD119, SPA LI) Type 12 – receipts, non-legislative (CBTI, ed & tech fee)
BD701 – monthly budget report Submitted to OSBM
Balance to BD307 + BD606 + flex Subhead + line item
BD725 – monthly capital improvement report Submitted to OSBM
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BD725 – Monthly Capital Improvement Report 6
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Why am I telling you this?
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General Administration
notifies Dean of Ed. that Teacher
Education $ is coming to UNCW
Dept thinks they can now spend the
money
Notified Teacher Ed $ are coming
Determine how much is coming (ex:
UNC – GAMemorandum)
Contact Dean of Ed to Determine how to
distribute the $
Formally request $ with a BD606 from GA / OSBM
Approval received From OSBM
(approved BD606)
Budget revision to increase dept
budgetNotify dept
STOP! Can’t spend it until we get an increase
to university budget !!!
Department Side Budget Office Side
If not … Flex may be
necessary
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So, the next time you call and ask me about
“the budget”…
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(even year)
JULY AUGUST SEPT OCT NOV DEC JAN FEB MARCH APRIL MAY JUNE
A Day in the Life of the Budget Office
Student Fee Increase Proposals
Special Funds Budget Development
Biennial Capital Improvement
Biennial Expansion
Biennial Continuation
Department Budget Expansion (Enrollment Growth)
Mid-Year ReviewQuarterly Review
Quarterly Review
Quarterly Review
Biennial Expansion
Year end
Year end
Roll positions
Roll General Funds budgets
OH ReceiptBudget
OH ReceiptBudgets
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Review Budgets
Biennial budget Enrollment growth Campus initiated tuition increase (CITI) Special funds (receipt supported)
SRCI carry forward University budget management
Budget documents / reports Money flow
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Questions?
?