the little meetup that could
TRANSCRIPT
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The Little Meetup That Could
A Rails Girls Atlanta Scrapbook Kylie Stradley & Pamela Vickers
@RailsGirlsATL
Great Wide Open 2016
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But before there can be a leadership board…
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there has to be a meetup.
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And before there can be a meetup…
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there has to be a need.
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Rails Girls Workshops
• Founded by Linda Liukas & Karri Saarinen
• November 2010 in Helsinki, Finland
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1st Atlanta Workshop
•December 2012
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-Everyone
what now?
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¯\_(ツ)_/¯
-Us
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Workshop round 2
•May 2013
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what now?
-Everyone
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¯\_(ツ)_/¯Come to our monthly meetup!
-Us
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• Paid Meetup.com account
• 🍕
• Confirmed venue
• Tweeted
January 2013 (1st Meetup)
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• Assigned “homework”
• Scheduled a speaker
January 2013 (1st Meetup)
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January 2013 (1st Meetup)
• ~20 people came
• People said nice things
• Used Google Hangouts for out-of-town workshop attendees
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Short Lessons
• Set expectations early
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Short Lessons
• Set expectations early
• Order vegetarian options
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Long(er) Lessons
• Not every talk is for every attendee.
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1 month later
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February 2013 Bug Fix
•🍕+🌽🌿🍄 🍅
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February 2013
• Handpicked Project Euler problems
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• Handpicked Project Euler problems
• Lower attendance despite higher RSVP count than first meetup
February 2013
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🏆 First Recruiter 🏆
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Short Lessons
• RSVP count != Attendance count (ordering food is hard)
• Recruiters will find any technology meetup (but that’s not always bad)
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Long(er) Lessons
• Not every talk is for every attendee.
• There’s no formula for predicting attendance numbers.
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• Not every talk is for every attendee.
• There’s no formula for predicting attendance numbers.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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1 month later
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March 2013 Bug Fix
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🏆Our Treasurer’s 1st RGATL 🏆
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• Not every talk is for every attendee.
• There’s no formula for predicting attendance numbers.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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• Not every talk is for every attendee. Why are some talks better than others for our meetup?
• There’s no formula for predicting attendance numbers.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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2 months later
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May 2013 ✨New feature✨
• Rolled out ToDo List project assignment
• Slowly introducing Rails into the monthly assignments
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1 month later
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June 2013 ✨New feature✨
• Offered milestone 1 of the Todo List as public Github repo
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🏆 RGATL’s half birthday 🏆
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🏆 Kylie’s 1st RGATL 🏆
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2 months later
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August 2013
• Continued working through and reviewing ToDo List milestones
• Bootstrap talk from ATLRUG’s Patrick van Stee to prepare for front-end focused milestone
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🏆 Our Event Facilitator’s 1st RGATL 🏆
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2 months later
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October 2013
• Jordan Killpack gave talk on building silly apps to prep for our November “Silly Hacks Only” aka “Wackity Hack” event
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🏆 1st Absentee Organizer & Community Facilitated Meetup🏆
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1 month later
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November 2013 ✨New Feature✨
• Regularly scheduled meetup was too close to Thanksgiving
• Saturday afternoon hack event
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The good news:
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The less good news:
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Not a lot of people came to enjoy our coffee, snacks, and prizes. 😿
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Short Lessons
• Set expectations for events, especially when hoping beginners will come to a hack event
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1 month later
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December 2013 ✨New Feature✨
• Talk given by one of our regularly attending members
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🏆 First year of RGATL 🏆
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🏆 Smallest Attendance of the Year 🏆
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🏆
First time handling the “but I saw that you had other male members, so I figured it was fine for me to come”
situation.
🏆
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• You’re going to have awkward encounters when you organize community focused groups
• Set clear expectations for who should attend your meetup
Short Lessons
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• Not every talk is for every attendee. Why are some talks better than others for our meetup?
• There’s no formula for predicting attendance numbers.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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• Not every talk is for every attendee. Why are some talks better than others for our meetup? Recycle good talks.
• There’s no formula for predicting attendance numbers.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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• Not every talk is for every attendee. Why are some talks better than others for our meetup? Recycle good talks.
• There’s no formula for predicting attendance numbers. Holidays make it even harder to predict.
• Don’t make assumptions about recruiters.
Long(er) Lessons
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1st Year Retrospective
• Worked on projects and assignments as a group
• Built membership base
• Saw core members begin contributing in small ways
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Release Notes
• Improved food ordering
• Improved expectation setting for all events
• Improved meetup content
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Release Notes
• Improved food ordering
• Order vegetarian options
• There’s no formula for predicting attendance numbers
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Release Notes
• Improved expectation setting for all events
• Who should come
• What they should bring
• What they will learn
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Release Notes
• Improved meetup content
• Not every talk is for every attendee
• Recycle good talks
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Release Notes
• Improved food ordering
• Improved expectation setting for all events
• Improved meetup content
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1 month later
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Hothlanta 2014
January 2014
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Let’s try this again
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1 month later
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February 2014 Bug Fixes
• Made meetup location private for non-members
• Added some leading questions for new members: “Are you a lady? If not: who are you here with?”
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February 2014
(With special guests from Atlanta chapters of PyLadies, WomenWhoCode, and Systers)
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Short Lessons
• Joint community events are fun
• No experience required content == higher attendance and engagement
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
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1 month later
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March 2014
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🏆 Our Membership Outreach Coordinator’s 1st RGATL 🏆
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers.
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And now for something completely different
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April 2014 ✨New Feature✨
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Later that month
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April 2014
• ⚡ Lightning talks from four members ⚡
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🏆 Our Sponsorship Coordinator’s 1st RGATL 🏆
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers.
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
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1 month later
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May 2014
• ⚡ Lightning talks ⚡
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again.
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1 month later
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June 2014
• ⚡ Lightning talks ⚡
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again?!
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
• Recognize organizer fatigue.
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1 month later
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July 2014
• Attempted to revive project based meetup
• Goals: make open source contributions more accessible, work on project as a group, renew excitement around shared progress
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July 2014
• Attempted to revive project based meetup
• Goals: make open source contributions more accessible, work on project as a group, renew excitement around shared progress
• Results: blank stares, intimidated members, no movement on any of the goals
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🏆 Our Meetup Facilitator’s 1st RGATL 🏆
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
• Recognize organizer fatigue.
![Page 115: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/115.jpg)
Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
• Recognize organizer fatigue.
• Shape content around community’s immediate needs.
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Over the next several months
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Early Fall(ish) 2014
• Several great talks
• Hit-or-miss on engagement
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Short Lessons
• Just because a talk is great doesn’t mean it is great for our meetup
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Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
• Recognize organizer fatigue.
• Shape content around community’s immediate needs.
![Page 120: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/120.jpg)
Long(er) Lessons
• Time set aside for just conversation builds stronger community connections.
• Our small meetup is a great place to foster new speakers. ⚡Lightning talks⚡ are less intimidating for 1st time speakers.
• Recognize organizer fatigue.
• Shape content around community’s immediate needs.
![Page 121: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/121.jpg)
At the end of the year
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2nd Year Retrospective
• Talk based format
• Became an established Atlanta meetup
• More core members, and more core member involvement
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Release Notes
• Improved expectation setting for events
• Patched hole in Atlanta women’s meetups landscape with supplementary social meetup
• Increased speaking opportunities for members
• Improved talk selection based on our community’s needs
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Release Notes
• Improved expectation setting for events
• No experience required content == higher attendance and engagement
• Time set aside for just conversation builds stronger community connections
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Release Notes
• Patched hole in Atlanta women’s meetups landscape with supplementary social meetup
• Joint community events are fun
• Time set aside for just conversation builds stronger community connections
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Release Notes
• Increased speaking opportunities for members
• Our small meetup is a great place to foster new speakers
• ⚡Lightning talks⚡ are less intimidating for 1st time speakers
![Page 128: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/128.jpg)
Release Notes
• Improved talk selection based on our community’s needs
• Just because a talk is great doesn’t mean it’s great for our meetup
• Recognize organizer fatigue. Otherwise, content can suffer
• Shape content around community’s immediate needs
![Page 129: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/129.jpg)
Release Notes
• Improved expectation setting for events
• Patched hole in Atlanta women’s meetups landscape with supplementary social meetup
• Increased speaking opportunities for members
• Improved talk selection based on our community’s needs
![Page 130: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/130.jpg)
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1 month later
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January 2015
• New Year, New Environments!
• Got everyone set up to do actual Ruby on Rails development in anticipation of working through a curriculum as a group
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering.
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1 month later
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Hothlanta 2015
February 2015
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1 month later
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March 2015
• Community member presented on Ruby tool
• Worked through RailsBridge curriculum
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering.
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
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1 month later
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April 2015
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April 2015
• Held our first RailsBridge workshop with many of the coaches coming from our own Rails Girls community.
• Held a meetup to keep working on the workshop materials
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Short Lessons
• Stuff happens (like a power outage resulting in no lunch 😭😭😭)
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1 month later
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May 2015
• Held a meetup to keep working on the workshop materials
• Ticket Giveaway for Github’s CodeConf in Nashville (several members attended)
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
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1 month later
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June 2015
• Presentation: “Git Workflow: Little Red Riding Hood and the Big Bad Ogre”
• Workshop: “Git-it Git & GitHub”
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June 2015
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June 2015
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Short Lessons
• It is possible to have too much of a good thing
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1 month later
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July 2015
• One of our most popular presentations “A Day in the Life of a Full Time Developer”
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July 2015
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🏆 Communication Coordinator’s 1st RGATL 🏆
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
![Page 162: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/162.jpg)
Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
• The best talks for a technology meetup aren’t always technology focused.
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1 month later
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August 2015 Bug Fix
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August 2015
• Try out “new” study group/team ongoing project format
• Provided opportunity for members to sign up as participants or coaches
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August 2015
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August 2015
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2 months later
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October 2015
• Andy Lindeman presented “Intro to Automated Testing with RSpec” (requested topic)
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
• The best talks for a technology meetup aren’t always technology focused.
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
• The best talks for a technology meetup aren’t always technology focused.
• Make it easy for your community to tell you what they need.
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2 months later
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December 2015
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Short Lessons
• We still don’t know how to host a hackathons
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Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
• The best talks for a technology meetup aren’t always technology focused.
• Make it easy for your community to tell you what they need.
![Page 176: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/176.jpg)
Long(er) Lessons
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering. Volunteering is easier when you have expectations about what you’ll be helping with.
• Beginners like structured learning and opportunities to get help.
• Going to a meetup alone for the first time is intimidating; going to a conference alone for the first time is more intimidating.
• The best talks for a technology meetup aren’t always technology focused.
• Make it easy for your community to tell you what they need.
• Sometimes, Rails Girls just want to have fun
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3rd Year Retrospective
• Structured-learning-with-occasional-talks based format
• Hosted a RailsBridge workshop
• Put plans in motion to share organization responsibilities
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Release Notes
• Improved volunteering opportunities for members
• Provided space for members to request content
• Improved food ordering
• Added opportunities for community members to organize and lead
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Release Notes
• Improved volunteering opportunities for members
• Members who aren’t served directly by our content appreciated the opportunity to gain knowledge by volunteering
• Volunteering is easier when you have expectations about what you’ll be helping with
• Beginners like structured learning and opportunities to get help
![Page 181: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/181.jpg)
Release Notes
• Provided space for members to request content
• The best talks for a technology meetup aren’t always technology focused
• Make it easy for your community to tell you what they need
![Page 182: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/182.jpg)
Release Notes
• Improved food ordering
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Release Notes
• Improved volunteering opportunities for members
• Provided space for members to request content
• Improved food ordering
• Added opportunities for community members to organize and lead
![Page 184: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/184.jpg)
Release Notes
• Improved volunteering opportunities for members
• Provided space for members to request content
• Improved food ordering
• Added opportunities for community members to organize and lead
![Page 185: The Little Meetup That Could](https://reader035.vdocuments.mx/reader035/viewer/2022070602/587709711a28ab890e8b6145/html5/thumbnails/185.jpg)
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Chae, Treasurer
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Megan, Communication Coordinator
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Britni, Event Facilitator
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Mallory, Membership Outreach Coordinator
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Kristin, Meetup Facilitator
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Anika, Sponsorship Coordinator
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Kylie, Co-Director
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WIP
• Board terms and responsibility handoff
• Sponsorship
• Attaining
• Maintaining
• Processing and accessing funds
• ✨https://opencollective.com/railsgirlsatl✨
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WIP
• Setting up formalized conference buddy system when we’re given tickets (thanks GWO for all the tickets!)
• Hackathons: how even
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🐦 @RailsGirlsATL
💰 opencollective.com/railsgirlsatl
Kylie [email protected] Engineer MailChimp@kyfast
Pamela [email protected] Engineering ManagerMailChimp@pwnela
ⓚ ⓟ
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