The Knowledge Network

Keeping Up-To-Date

Guide

Introduction Do you suffer from information overload but struggle to keep up to date in your field?

This guide describes step by step instructions on how The Knowledge Network can help you stay up to date

in your selected area of interest

These options include :

Adding journals to your My Resource Space area for quick access.

Adding newsfeeds to your My News and Updates widget. A widget is a labelled box holding

a set of related content and features.

Registering for alerts from favourite journals receiving the contents pages of new issues to

your email, via the ZETOC service.

The Knowledge Network is a service provided by NHS Education for Scotland for all NHS staff and partners

to access 1000s of journals, books, evaluated websites, learning resources and services to support finding,

using and sharing information.

You can search and retrieve results without logging into the site but will have access to more resources if

you are a registered user.

Get an NHS Scotland Athens account by clicking the Login button at the top right of the homepage.

Login /

Register

Keeping Up-To-Date The Knowledge Network provides access to a variety of tools and resources which have been designed to

help you keep up-to-date with developments in your chosen subject area, and to allow you to manage your

searches and citations more effectively.

Here you will find :

News and updates as they are published, including RSS feeds from your chosen sources

Sources of information like journals table of contents and current awareness bulletins

which help you to keep up-to-date with chosen publications and subjects, as well as

community platforms where you can share your ideas with others

Search and citation management tools which enable you to save, collate and easily return

to search results and references

A range of mobile apps and phone-enabled websites which allow you to access health and

social care information from your smartphone or tablet

News

How to add newsfeeds to My News and Updates

One way to help stay up-to-date with developments in your subject areas is to subscribe to an alerting or

newsfeed service. A newsfeed allows websites to distribute their content and helps users to stay up to date

with the latest content added to a site. Feeds are also known as RSS. Feeds help you take control of the

information you are interested in without having to remember to visit the sites or clutter up your email

box. Feed readers help you to collate all the information/feeds in one place (in this case the My News and

Updates widget).

The News widget provides news from selected websites and journal contents pages.

My News and Updates -

browse news feeds you

have already added.

Manage your news feeds.

Support and help on news

feeds.

Search the Feeds Library to

add newsfeeds.

The Feeds Library

The Knowledge Network offers a library of feeds for managing newsfeeds you might find useful.

The results of your search will be displayed in the Feeds Library. The Feeds Library allows you to search,

browse and manage news feeds all from one site.

When you have found a useful feed click on Add to My Resources

To remove newsfeeds, click All My News & Updates in the My News and Updates widget. This will display

all your feeds from within the Feeds Library. To remove a feed, click the Remove button.

Search by keyword or

browse by subject

Search results

displayed below

Returning to My News and Updates you will see

the new feeds you have added.

You can add newsfeeds from external

websites.

Copy the feed address and title of the site

into the relevant boxes and click Submit.

The feed will now appear in your My News and Updates widget.

You can also add the My News and Updates widget to your personal space on The Knowledge Network

homepage.

Click the Add a widget

to the panel by clicking

here button to search

or browse for available

widgets.

Browse or search for

the My News and

Updates widget.

Click Add to add this

widget to your

homepage.

The widget now appears on

your homepage

Sources

By subscribing to any of the services within the Sources page, you will receive table of contents alerts as

new journal issues are published.

Email updates from journals using Zetoc

Through the ZETOC service you can receive e-mail alerts about new content in your favourite journals. This

service is accessed through the ZETOC website and requires an Athens Login.

Creating a Zetoc Alerts List

At the authorisation page, select National Health Service (Scotland) from the Miscellaneous

Institutions pull-down menu.

Enter your email address in the box provided.

Access Zetoc from the Sources

widget on the Keep Up To Date

page. Click the name Zetoc then

follow the instructions.

You can choose to name your list.

You have the option to include hypertext links, which take you from the Alert email to the full

record in Zetoc.

Click the Create button and you will get confirmation that the list has been created, as well as the

expiry date, which is 12 months from the date of creation.

The list has now been created ; you now need to add journals and searches.

Adding Journals to an Alert List

Add journals to your Alert List by clicking on the Add Journals button. You will see a split screen with the

contents of your list on the left and the search facility on the right.

Search for journals alphabetically, by search term or by subject.

Select a letter to view an alphabetical list of journals.

Click the Search button to search for known journal titles.

Select journals by subject category. Select one of the subjects and you will be given a list of journal

titles in that category.

Add journals to your list by clicking the Add button. The Add button will change to In list and you will see

that the journal is now shown in the left-hand frame as being in your Alert list.

In the email alert sent to you, click the

title of an article to see the abstract.

You will have to log in with your

Athens details.

A link at the foot of the email takes

you to The Knowledge Network and

the full text, if it is available.

How to add your favourite journals to ‘My Resource Space’ and My Quick Links

Finding journals

1. Using the Library area,

search or browse for journal

titles.

2. From a search results page

click Add to Save & Share

3. This adds the item to the

Save and Share box.

4. Selecting Add to My

Resource Space will add the

journal to your My Resource

Space.

Go to My Resource Space, use

tags to create a journals folder.

Add to My Quick Links for easy

access from your homepage.

Searches

After performing a search on the Knowledge Network or a specific database, you can save the search to run

again at a later date. Most services will also have an alerting option to enable you to be reminded of the

saved search or to alert you to new information.

Mobile Apps

This page enables you to search for apps and mobile websites from suppliers including Ebsco, SIGN, Oxford

University Press and BNF in the Mobile Knowledge area of The Knowledge Network.

Mobile apps are downloaded on to your device and can then usually work offline (without being connected

to the internet). Apps can also take advantage of features on your device like cameras or sound recorders.

These toools are developed for specific devices so you may find that one has been created for the iPhone

but not the Blackberry or vice-versa.

The information sharing toolkit is designed to support health and social care organisations to re-use NHS

Education for Scotland collections of information and learning resources to support their own websites and,

to use our technological tools to facilitate the sharing of their own information and learning resources.

Further help and support

The Keep up to Date tab provides additional tools and support including information on current awareness

bulletins and additional news and alerting services.

For more information and support with information searching,

please see the Help and Training pages on The Knowledge

Network website (homepage top middle).

From here you can also find the phone number of your nearest

NHS librarian who will be able to assist you. Online support with

information literacy skills for evidence based practice is available

at http://www.infoliteracy.scot.nhs.uk