the international e-depot to guarantee permanent access to scholarly publications marcel ras tartu,...

The International e-Depot to Guarantee Permanent Access to Scholarly PublicationsMarcel RasTartu, June 2012

KB International e-Depot June 27, 2012

E-Journals and Preservation

Digital Preservationrefers to the processes and procedures required to ensure content remains accessible well into the future.

Permanent Access (or perpetual access)is most commonly associated with e-journal licence clauses designed to provide assurance of continued access to subscribed material in certain circumstances, including post-cancellation…

Digital Curation

refers to the actions people take to maintain, preserve and add

value to digital information (assets) over its lifecycle.


What’s the problem with e-journals?

Libraries and publishers move to e-only• Renting not buying• On-line not in-store• Short term subscription, long term value

Publishing is international so transcends national boundaries• Needs assurance of long term access• Needs assurance of long term preservation

and don’t forget …• Volume• Growing complexity• Economics• Electronic legal deposit


Some metrics: volume

• Over 26.000 peer reviewed STM journal titles

• Over 5.000 scientific journal publishers – Top 40 publishers covers 60% STM titles– Top 140 covers 70% of STM titles– 97% of the publishers publishes less than 10 journal titles (31%

article production)– 0,08% of the publishers publishes more than 1000 journal titles

(41% article production)

• Annual growth of articles is 1.5 million

• Open Access is growing fast• 2.000 OA publishers; 7.500 Open Access titles in DOAJ


Some more metrics: usage and spendings

• Usage of e-journals in academic libraries has risen with 22% annually between 2003 and 2007 (RIN 2011)

• On average 47 article downloads a year / registered library user• 1,3 million researchers in EU. So a huge potential for usage

• Library budget has shifted to favor e-journals over print (RIN 2011)– 80 million pond in UK universities in 2007– € 31,5 million in 13 NL libraries in 2010 (€ 5 million on print)– ½ of journal subscriptions are sold in bundles of more than 50 titles– Big deals are ½ of NL library spending on e-journals. – Other ½ is not in big deals!– US survey showed that only a small part of e-journal titels is

archived yet


What could happen?

Post-cancellations and Trigger-events• Library cancels subscription to journal• E-journal or past issue no longer available from publisher• Publisher ceases operation• Catastrophic failure of publisher’s operations/servers


Who cares?

Researchers• Permanent access to records of sciences to ensure future research• As author of scientific publicationsLibraries• Investments in licenses• Serve their researchers and studentsPublishers• Preservation of their content is not core business but selling

argument• Preservation is expensiveGovernmental bodies• Preservation of financed scientific output (nat.govenments and EU)• Stimulates open access• Publishing industry is large EU industry• Public interest


How to solve the problem?

• Post-cancellation access in licenses with publishers

• Archives keeping content alive

• Trusted, 3rd party preservation and guarantee of access

– Helps publishers keep their desks clear

– Means libraries can move to e-only

– Concentrates preservation expertise

– Provides economies of scale

• KB international e-Depot = Archiving solution

• And also Portico, CLOCKSS


Library requires trust from archival solution

• Content coverage– is my licensed content preserved and permanent accessible?

• Access – what will I gain access to? when? under what conditions?

• Solution viability – will these efforts last?– Do the services fit together?

• Library responsibilities – what will this cost in terms of time, expertise, funding?

• Technical approach – will this really preserve the material?


International e-Depot as trusted digital repository

• KB is national library of The Netherlands (founded in 1789)

• Responsible for collecting, cataloguing, preserving and providing permanent access to publications with Dutch imprint

• 275 fte

• (voluntary) deposit library since 1974

• Running an e-Depot since 2003

• Redevelopment

– of technical infrastructure

– of organisational goals


The international e-Depot

A service to guarantee permanent access to international academic publications for the European research community

• Is to guarantee continuous access to academic publications

– Permanent access in case of emergency (post-cancellation, triggers)

– Safe storage

– Preservation strategies

• Collaboration in a network of safe places

• Portico, CLOCKSS, Keepers Registry

• To serve the Dutch research community as a starting point

• Next to serve the European research community

• A certified trusted digital archive


Services

For Libraries

• Security

• Coverage

• Trigger Event Access

• Post-Cancellation Access

• No costs local archiving

• Future accessibility guaranteed

For Publishers

• Security

• Preservation actions

• Trigger Event-Access

• Respond to library demands

• No costs for archiving systems

• No preservation actions


But what does it cost?

Cost factors are (TCP, Total cost of preservation):- Staff (training)- Storage- Infrastructure (services, systems, workflows)- Preservation actions- Depending on content types

- Cost model available and use for calculation costs international e-Depot

- Costs are about 1,2 million € anually- 50% is staffing- 40% is infrastructure and storage- 10% is preservation actions and preservation research


Business model

Based on the notice that stakeholders have to take up their responsibility and have to share the burden

This means that• Publishers will pay for save storage and preservation• Libraries will pay a sort of insurence fee for permanent access

• Covers most of the costs for maintaining• Development for the other stakeholders


Partnering Libraries, Publishers and Archival Solutions

Archival Service

Publisher Library Researcher

Archival Agreement

Licenses

Insurance Agreement

Permanent AccessPreservation

Access


Marcel RasProgram Manager

International e-DepotNational Library of The Netherlands

mail to: [email protected]

the international e-depot to guarantee permanent access to scholarly publications marcel ras tartu,...

Documents

spendingsusage of e

ejournal titels

ejournal licence clauses

scientific journal publishers

oa publishers

open access titles

print of journal subscriptions

millionopen access