THE HOME OFINSPIRING EVENTS

WELCOME TO THE LIGHTTHE HOME OF INSPIRING EVENTS

WITH US, EVENTS DON’T COST THE EARTH

As a Quaker organisation we are committed to minimising our impact on the environment in all our work. This means that we use water and energy efficiently, use more renewable sources of energy, recycle as much as we can and reduce our contribution to air pollution. We also have a commitment to using Fairtrade food and beverages and sourcing locally where possible. For information about Quakers in Britain, visit www.quaker.org.uk

2016

DAY DELEGATE PACKAGESOUR DAY DELEGATE PACKAGES OFFER FLEXIBILITY, CHOICE AND EXCELLENT VALUE

Our packages include the hire of the auditorium, an audio-visual technician, PA system, data-projector and Wi-Fi. A wide choice of catering is provided on arrival, at mid-morning, lunchtime and mid-afternoon.

There are two packages to choose from: Premium and Premium Plus to suit all events, from large corporate events to smaller meetings.

PACKAGE CONTENTSPREMIUM PREMIUM

PLUS

Package Price (including VAT) £60 £70

Staff

Dedicated Receptionist 1 1

Dedicated A/V Technician 1 1

Audio

PA System 1 1

Microphones (selection of lectern, top table and radio handheld or lapel microphones) 6 9

Visual & I.T.

Wi-Fi Access Yes Yes

High Power Projector and 5m Projection Screen 1 1

Lectern Monitor 1 1

Presentation Laptop - 1

Presentation Remote Control - 1

Stage

Perspex Lectern 1 1

Food & Beverages

Arrival: organic tea & coffee, filtered waters and juice, fruit skewers, pastries, low fat fruit yoghurt.

Yes Yes

Mid-Morning: organic tea & coffee, filtered waters and juice. Yes Yes

Premium Plus Lunch: Hot fork buffet, organic tea & coffee, filtered waters and juice. - Yes

Premium Lunch: Finger buffet, organic tea & coffee, filtered waters and juice. Yes -

Mid-Afternoon: organic tea & coffee, filtered waters and juice, organic biscuits. Yes Yes

ROOM LAYOUTS & CAPACITIES

FULL THEATRE

1000 Seats

132 Floor level

152 Bottom level

326 Middle level

390 Top level

BANQUET/CABARET

168 Seats - banquet (12 x seats around table)

140 Seats - caberet (10 x seats front facing)

Table positions

EXHIBITION

200m2 Floor space (2,150ft2)

Example configuration showing 24 x tables with chairs (6’x2’)

FLAT FLOOR

234 Seats

234 Floor level

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FLOOR PLANBREAKOUT SPACES AND FACILITIES

The Light’s location within Friends House allows delegates to make use of various adjacent breakout spaces for meetings, workshops and catering. These include the Waldo Williams and Ada Salter Suites which are popular add-on areas for catering or smaller meetings and syndicate rooms. Visitors are invited to take advantage of the Quaker Centre which houses a bookshop, dedicated worship space and award-winning, sustainable café.

The open-air courtyard in the heart of the venue provides delegates with a surprising, tranquil outdoor oasis. Large enough to provide sheltered break-out areas under canvas, it is also popular for lunches during the warmer months.

FURNITURE:Poseur TablesFunky FurnitureCoffee TablesSeatingFashion Show Benches

TRANSLATION:BoothsInterpretersHeadsets

DRESSING:Pleated White TreviraStar clothPleated Velvet

EXHIBITIONS:BoothsBrandingCarpeting

DON’T FORGET WE CAN ALSO PROVIDE:

Branding for your top table and lectern

Logo / Branding Projection

Event Filming

EVEN MORE…We offer more than just conference services

STAFF:A/V TechnicianSound EngineerLight Engineer Data/Video EngineerCamera OperatorProject Manager

from £450.00

BESPOKE EVENTS(AUDITORIUM HIRE RATES ARE EXEMPT OF VAT)

AUDITORIUM HIRE RATES WEEKDAYS WEEKENDS

Day Hire (9.00am to 5.00pm) A/V not included £3,960 £3,400

Day Hire (9.00am to 5.00pm) A/V included (Package One) £5,060 £4,500

Additional Hours (per hour between 5.00pm and 8.00pm) £500 £500

AUDIO-VISUAL PACKAGESALL INCLUSIVE A/V PACKAGES (PRICES INCLUSIVE OF VAT)

PACKAGE CONTENTSPACKAGE ONE

PACKAGE TWO

PACKAGE THREE

PACKAGE FOUR

Package Price £1,100 £1,500 £2,250 £3,500

Staff

Dedicated Receptionist 1 1 1 1

Dedicated A/V Technician(s) 1 1 2 2

Audio

PA System 1 1 1 1

Microphones (selection of lectern, top table and radio handheld or lapel microphones)

6 9 10 12

Digital Audio Recording (MP3) #1 - - 1 1

Visual & I.T.

Wi-Fi Access Yes Yes Yes Yes

High Power Projector and 5m Projection Screen 1 1 1 1

Lectern Monitor 1 1 1 1

Presentation Laptop - 1 2 2

Presentation Remote Control - 1 - -

Presentation Cue Light System - - 1 1

32” Onstage LCD Confidence Monitor - - 1 1

Presentation Switcher - - 1 1

Count Down Clock - - - 1

Blu-ray Player - - - 1

Stage & Lighting

Perspex Lectern 1 1 - -

Branded Perspex Lectern - - 1 1

Branded Top Table Surround - - - 1

Branded Gobo Wall Projections - - - 2

Coloured LED Uplights for Stage (Colour of your choice)

- - - 6

#1 Digital Audio Recordings of your event are provided unedited, in MP3 file format via cloud-based services.

AUDIO-VISUAL EQUIPMENT A/V EQUIPMENT AND SERVICES FOR HIRE (PRICES INCLUSIVE OF VAT)

AUDIO PRICE

PA System £350

Lectern Microphone £60

Top Table Microphone £60

Radio Hand Held Microphone £60

Radio Lapel Microphone £60

Wired Vocal Microphone £26

Push to Talk Microphone £40

Push to Talk Control Unit £70

Microphone Floor Stand £10

Digital Audio Recording (MP3) #1 £100

Headphones £15

Stage Monitor (Foldback) Speaker £80

Telephone Balancing Unit £72

Translation Equipment £POA

VISUAL & I.T. PRICE

Projection Screen (5m, Built-In) inc.

High Power Projector (15,000 Lumens) £400

Presentation Laptop £90

Macbook Pro £150

Presentation Remote Control £20

Presentation Cue Light System £78

Count Down Clock £78

Traffic Light System £78

32” Onstage LCD Confidence Monitor £98

42” Plasma Screen £160

50” Plasma Screen £290

65” Plasma Screen £430

Blu-ray Player £50

Presentation Switcher £175

VGA Distribution Amplifier £72

#1 Digital Audio Recordings of your event are provided unedited, in MP3 file format via cloud-based services.

LIGHTING PRICE

Spotlight (750W) £50

Coloured LED Uplight £50

Coloured LED Pixel Bar Light £60

Wireless Coloured LED Uplight £60

Gobo Projection (Moving Head Projector) £120

Gobo Production (e.g. Logo or Branding) £POA

Lighting Control Desk (24 Channel) £210

Lighting Dimmer Unit (3 Channel) £50

Lighting Stand £30

Truss (Per Meter) £30

STAGE PRICE

Aluminium Trilite Lectern £30

Perspex Lectern with Built-In LCD Monitor £102

Branding for Lectern £90

Branded Top Table Surround £350

Display Panels (2m x 1m) £48

Litedeck Stage Section 6’x4’(with 7”, 12” or 24” height)

£67.50

Pipe and Drape Systems £POA

Pop-up Banners £POA

Flipchart Easel with Self-Adhesive Pad and Pens

£20

VIDEO RECORDING PACKAGESALL INCLUSIVE VIDEO RECORDING PACKAGES (PRICES INCLUSIVE OF VAT)

VIDEO RECORDING PACKAGE CONTENTSPACKAGE ONE

PACKAGE TWO

PACKAGE THREE

Package Price - Weekdays £850 £1,850 £3,240

Package Price - Weekends £1,050 £2,250 £3,760

Staff

Camera Operator 1 2 1

Video Director - - 1

Video Recording Equipment

HD Camera Kit (Sony NEX-VG30EH) 1 - -

HD Camera Kit (Sony PMW-EX1R) - 2 1

Solid State Recorder 1 2 1

Video Features

Vox Pops - - 1

Rushes - - 1

Music Licensing - - 1

Video Editing & Features

Top & Tail Edit 1 - -

Edit with Branded Opening Title - 1 -

Full Edit with Branded Opening Title and Key Titles - - 1

Video Transfer

Upload of edited footage to server for retrieval 1 1 1

VIDEO STREAMING PACKAGESALL INCLUSIVE VIDEO STREAMING PACKAGES (PRICES INCLUSIVE OF VAT)

VIDEO STREAMING PACKAGE CONTENTSPACKAGE ONE

PACKAGE TWO

PACKAGE THREE

Package Price - Weekdays £2,000 £2,530 £3,000

Package Price - Weekends £2,300 £2,920 £3,400

Staff

Camera Operator 1 1 1

Codec / Vision Mixer Operator - 1 1

Video Streaming Equipment

HD Camera Kit 1 1 2

Streaming Codec 1 1 1

Vision Mixer 1 1 1

Video Transfer

Upload of unedited video footage to server for retrieval 1 1 -

Upload of unedited video footage and PowerPoint to server for retrieval

- - 1

Copy of unedited video footage kept on server for 3 months 1 1 1

BESPOKE CATERING(PRICES INCLUSIVE OF VAT)

We provide creative catering solutions for up to 1,000 delegates, which offer you fresh, locally-sourced and organic food for a range of dietary needs.

Tea, Coffee - £2.75 per person per servingTea, Coffee , Water - £3.00 per person per servingTea, Coffee , Water and Organic Biscuit - £4.00 per person per servingTea, Coffee , Water and Cake - £4.50 per person per servingTea, Coffee , Water and Danish Pastries - £4.50 per person per servingFiltered Water (still and carbonated) - £1.70 per 750 ml bottleChegworth Valley Organic Juice - £6.25 per 1lt bottleFairtrade Orange Juice - £6.50 per 1.5lt jugDanish Pastries - £1.85Fruit Sticks - £2.50Low Fat Fruit Yoghurt - £1.85Organic Biscuits - £1.50Canapes - £14.00 (6 per person) and £18.00 (8 per person) Reception Drinks (non alcoholic) - £9.50 (2 glasses per person)

Finger Buffet Lunch - £22.00 per delegateHot Fork Buffet Lunch - £32.00 per delegate

Lunches are served with Chegworth Valley organic juice, filtered water,fruit, herbal & black tea infusions and ethically-sourced organic filter coffee

TO STARTPlease choose one starter to accompany your menu

Vegetable meze selectionKentish farm fresh and pickled vegetables served with a choice of international dips, purées, sauces and cocktail rolls

Soup kettle Today’s fresh vegetable soup made with seasonal ingredients and served with a basket of breads

Salad bowl Greek style

These dishes are suitable for vegetarian diets.

These dishes are suitable for vegan diets.

Sandwich selectionOxford blue cheese, green grape and rocket leaf salad on multi-seed bread

Roast turkey breast, cranberry dressing and fried sage on soft-grain

Pole and line caught tuna, celery, red onion and lemon mayo on brown malt bread

Salami and dill pickle, coarse mustard and red onion on tomato focaccia

Spiced falafel deli, cucumber salad, chilli and lemon dressing

Tasty bitesQuails scotch egg with tomato chutney

Roasted sweet pepper mini pizzas

French bean, olive and basil quiche

FruitsTropical and exotic fruit salad and low-fat fruit yoghurt

Heritage cake slices Baked daily in our kitchens and made to traditional British recipes

Followed by:

Warm fork buffetNorfolk chicken and apricot pie

French bean, olive and basil quiche

Tossed salad Popular salads with Kentish vegetables and complementary dressings

Tasty bitesQuails scotch egg with tomato chutney

Roasted sweet pepper mini pizzas

DessertsTropical and exotic fruit salad and low-fat fruit yoghurt

Candied pineapple and coconut cake

Premium chocolate biscuit selection

Cheeseboard4 British farmhouse cheeses (including rennet-free choices) with fruit accompaniments and biscuits

Finger Buffet Hot Fork Buffet

SEASONAL MENUSAs our lunch menus are seasonal please contact our events team for further details, an example is shown below.

GETTING TO THE LIGHTThe Light is situated within Friends House, ideal for local and national transport links.Euston Station is located directly opposite The Light. Euston Square, Kings Cross and St.Pancras International Stations are just a short walk away.

Euston 3 minutes

Kings Cross 11 minutes

St. Pancras International 12 minutes

Euston 3 minutes Victoria Northern

Euston Square 11 minutes Circle Metropolitan Hammersmith & City

The nearest London Overground station is:

Euston 3 minutes

Routes 18, 30, 73, 205 and 390 stop outside Friends House.Routes 10, 59, 68, 91, 168 and 253 stop nearby.

The nearest Santander Cycles hire point is:

Endsleigh Gardens 1 minute

There is no on-site parking available at Friends House.

The local roads have metered parking bays and fall within the Congestion Charge zone.

There are 3 disabled blue badge parking bays located in Endsleigh Gardens,

There are alternative, longer-term parking facilities under Euston Station.

For further information on local parking please visit camden.gov.uk/parking

For further information on the Congestion Charge please visit tfl.gov.uk/congestioncharge

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