The Greener Side of The Greener Side of FDOE:FDOE:What We’re Doing For You!What We’re Doing For You!

6262ndnd Annual FAPT Summer Annual FAPT Summer ConferenceConferenceNaples Beach Hotel and Golf Club, Naples, FL.Naples Beach Hotel and Golf Club, Naples, FL.July 5-9, 2009July 5-9, 2009

Presented By:

Jamie WarringtonTransportation

SpecialistFlorida Dept. of

Education

Why are we doing this?Why are we doing this?

Fiscal responsibility.Fiscal responsibility. Environmental responsibility.Environmental responsibility. Reducing paper consumption.Reducing paper consumption. Efficiency.Efficiency. Limiting missed work time in the office Limiting missed work time in the office

while traveling.while traveling. Increased productivity, both at the state Increased productivity, both at the state

and the local district.and the local district.

How can we help you?How can we help you? Provide training services via the internet (Recorded Provide training services via the internet (Recorded

Training Programs).Training Programs). Provide training services via the internet Provide training services via the internet

(Streaming Video in real time).(Streaming Video in real time). Provide on-line meeting forums for 2-1000 people Provide on-line meeting forums for 2-1000 people

(Computer Screen and Audio).(Computer Screen and Audio). Establishing face to face meetings online via Establishing face to face meetings online via

Skype® video calling.Skype® video calling. Store critical safety and training records on-line. Store critical safety and training records on-line.

(Being considered for future implementation)(Being considered for future implementation)

What is it going to cost What is it going to cost you?you?

Well, maybe a webcam…

What do you need to What do you need to make it work?make it work?

Computer with Internet connection.Computer with Internet connection. High Quality Web Camera (Optional for High Quality Web Camera (Optional for

Skype® video telephone capability).Skype® video telephone capability). Speakerphone, with the ability to make Speakerphone, with the ability to make

long distance calls.long distance calls. A quiet place to conduct business.A quiet place to conduct business. LCD Projector (Optional) for projection to LCD Projector (Optional) for projection to

larger groups of people.larger groups of people.

Using SkypeUsing Skype®®1. Go to www.skype.com2. Click on “Download”

Using SkypeUsing Skype®®3. Click on “Download now”

Using SkypeUsing Skype®®4. When the security warning dialog box opens, click on “save” and save it to your desktop.

Using SkypeUsing Skype®®5. Click on the “Skype Setup” Icon and follow the on-screen prompts to install Skype®.

Using SkypeUsing Skype®®

6. Once Skype® has been installed and a “name” selected , please send the information via e-mail to transmeeting@fldoe.org.

7. Please select a “Skype® Name” using the following format(s):

Personal name on an individual computer:

County.First.Last (ie: wakulla.pat.jones)Agency.First.Last (ie: doe.kay.kanupp)

Conference Room or Shared computer:

County.”Meeting” (ie: nassau.meeting)

SkypeSkype® Dashboard® DashboardSkype Name

Display Name & Status

Contact List

Call Buttons

Chat Feature

SkypeSkype® Options® Options

LivePreviewWindow

ControlTabs

GoTo Webinar & GoTo GoTo Webinar & GoTo MeetingMeeting®®

GoTo Webinar can GoTo Webinar can accommodate 2-1000 accommodate 2-1000 participants.participants.

Audio is only available by the Audio is only available by the presenter and/or organizer.presenter and/or organizer.

Presentation control can be Presentation control can be shared by multiple presenters shared by multiple presenters stationed around the country or stationed around the country or the world.the world.

Webinar can be held anytime Webinar can be held anytime and be of any time length. and be of any time length.

Webinars can be set-up and Webinars can be set-up and initiated within a few mins.initiated within a few mins.

GoTo Meeting can GoTo Meeting can accommodate 2-25 participants, accommodate 2-25 participants, perfect for committee or staff perfect for committee or staff meetings.meetings.

Audio is available to all Audio is available to all participants.participants.

Presentation control can be Presentation control can be shared by multiple presenters shared by multiple presenters stationed around the country or stationed around the country or the world.the world.

GoTo Meetings can be held GoTo Meetings can be held anytime and be of any length.anytime and be of any length.

GoTo Meetings can also be GoTo Meetings can also be established in just a few mins.established in just a few mins.

GoTo Webinar & GoTo GoTo Webinar & GoTo MeetingMeeting®®

DOE staff will have the DOE staff will have the ability to schedule and ability to schedule and initiate all requested initiate all requested meetings from any meetings from any computer in our office.computer in our office.

A dedicated computer A dedicated computer is installed in our is installed in our conference room.conference room.

https://www1.gotomeeting.com/en_US/pre/quickTour.tmpl

GoTo Webinar & GoTo GoTo Webinar & GoTo MeetingMeeting®®

Send e-mail to Send e-mail to transmeeting@fldoe.orgtransmeeting@fldoe.org indicating date, time, number indicating date, time, number of attendees and the of attendees and the expected length of the expected length of the meeting to avoid conflicts with meeting to avoid conflicts with other scheduled meetings.other scheduled meetings.

DOE will set up the meeting DOE will set up the meeting and forward the confirmation and forward the confirmation and instructions back to you and instructions back to you to forward to your attendees. to forward to your attendees. This should be done within a This should be done within a few minuets.few minuets.

DOE will initiate the meeting and DOE will initiate the meeting and once you log on will turn the once you log on will turn the meeting over to you (as the meeting over to you (as the presenter).presenter).

Stop the meeting when you are Stop the meeting when you are finished by clicking on “End finished by clicking on “End Meeting”.Meeting”.

DOE staff will be available via DOE staff will be available via phone to assist at anytime phone to assist at anytime during the meeting.during the meeting.

DOE will not monitor the DOE will not monitor the progress or content of the progress or content of the meeting, unless it is a scheduled meeting, unless it is a scheduled DOE meeting or a DOE staff DOE meeting or a DOE staff member is invited to attend by member is invited to attend by the district.the district.

Welcome to your meeting! We should be starting soon.

Made possible by:The Florida Department of Education

School Transportation Management SectionIn collaboration with

The Florida Association for Pupil Transportation

This is the screen that your attendees will see until DOE transfers the meeting to you.

How to contact usHow to contact us

On-line Webinars & MeetingsOn-line Webinars & Meetings

Skype® Video Calls (One on One)Skype® Video Calls (One on One)

E-Mail: transmeeting@fldoe.org

STMS Conference Room: doe.transmeetingJamie Warrington: doe.jamie.warrington