the four-year adjusted cohort graduation rate is the number of students who graduate in four year...
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ALSDE GRADUATION COHORT
COHORT DEFINITION
The four-year adjusted cohort graduation rate is the number of students who graduate in four year with a regular diploma divided by the number of students who form the adjusted cohort for the graduating class.We begin a cohort by selecting all first time ninth grade students and then tracking those students as they move through the tenth, eleventh, and twelfth grades and adding any students who transfer into the cohort and removing any students who transfer out. The fact that a student is retained at any point does not change their cohort.
Current Enrollment Status
Currently/Still EnrolledGraduate
Withdrawn – Removed from cohort
Withdrawn – Still in cohort (Dropout, Completer, No Show, Missing, other)
WHO WILL COUNT AS A GRADUATE IN THE
COHORT GRADUATION RATE?
Code GRADUATE CATEGORIES IN COHORT GRADUATION RATE
01 Graduate – Alabama High School Diploma
02 Graduate – Alabama High School Diploma with Advanced Endorsement
06 Graduate – Alabama High School Diploma with Career Tech Endorsement
07 Graduate – Alabama High School Diploma with Advanced Career Tech Endorsement
13 Graduate – Credit-Based Diploma
14 Graduate – Alabama High School Diploma with Advanced Academic and Advanced Career Tech Endorsements
WHAT EXITING STUDENTS WILL BE
CONSIDERED A NON-GRADUATE?
Non-Graduates
03 Non Graduate –Completed all required Credits but failed to pass the required number of subject subtests of the AHSGE.
04 Non-Graduate - Exited with a document other than a diploma - Special Education – Graduation Certificate
05 Non-Graduate - Special Education – Alabama Occupational Diploma
09 Non Graduate - Exited with a document other than a diploma – GED
11 Non Graduate – Retained in 12th Grade (Special Education ONLY)
12 Non Graduate – Failed to complete all credit requirements
Approved Data Collection Snapshots Used
Fall Attendance End of Year Attendance (9th Month) Summer School Completers Dropout Report
Cohort: Build process
Start with Fall collection of first-time 9th graders who actually attended an Alabama school. (Fall Collection, 2006-2007 school year).
Update dropouts, using Dropout collection and Prevention and Support verification.
Update each student’s demographics, based on 9th month collection. Add any new 9th grade students not found in any other cohort. (9th Month Collection, 2006-2007 school year).
Cohort: Build process (2)
Update any students in cohort found in summer school completer process.
Repeat for 10th grade (using Fall, Dropout, 9th Month and summer school completers from 2007-2008).
Repeat for 11th grade (using Fall, Dropout, 9th Month and summer school completers from 2008-2009).
Cohort: Build process (3)
Repeat for 12th grade (using Fall, Dropout, 9th Month and summer school completers from 2009-2010).
WHAT CHANGES CAN BE REQUESTED IN CURRENT STATUS OF A STUDENT IN
THE COHORT?
Making Cohort Changes
Category Need Docu-ments
If Approved by SDE - Resultant Action* In School Cohort =Also in System Cohort
Move to Graduate Status YES Remain in Current School Cohort
Move to Withdrawn Status – Moved Out of State or Country or to a Private School or Private Tutor
YES Remove From State Cohort
Move to Withdrawn Status – Went to Another Public School in Alabama
YES Remove from School Cohort but Add to Another School Cohort
Move to Withdrawn Status – Location Unknown NO Remain in Current School Cohort
Move to Dropout Status YES Remain in Current School Cohort
Move to Foreign Exchange Status YES Remove from State Cohort
Duplicate Student Record NO Merge Records in Cohort
Still Actively Enrolled in School NO Return to Cohort
Never an Enrolled Student in This School YES Remove from School Cohort but Return to Last Known School Cohort
Incarceration /Enrolled in Program that Culminates in Diploma
YES Removed from State Cohort
Incarceration /Enrolled in program that Does NOT Culminate in a Diploma
YES Remains in School Cohort
Switch Cohort Year YES Moved to Appropriate Cohort - * Note if in Alabama School in 8th & 9th Grade – Cohort Stands
Making Cohort Changes – Documentation Needed
Category Required Documentation
Move to Graduate or Completer Status Diploma or Certificate
Death Letter from Family or Obituary Notice
Move to Withdrawn Status – Moved Out of State or Country or to a Private School or Private Tutor
Request for Records or Official Proof of Current EnrollmentIf Out of Country – Letter from Family/ Relative or letter from School Principal verifying move will be sufficient
Move to Withdrawn Status – Went to Another Public School in Alabama
Request for Records or Proof of EnrollmentProof in State Locator- This should only happen if not properly enrolled in another system or a technical glitch
Move to Dropout Status Letter of Withdrawal with a Dropout Reason as the Withdrawal Reason
Move to Foreign Exchange Status Document of Status in US
Never an Enrolled Student in This School Proof never enrolled from Student Management System or No attendance string in any official data collection ??????
Incarceration Proof that student is in a Facility/program that culminates in a diploma
Switch Cohort Year Transcript
ALSDE GRADUATION COHORT
Categories of Students and Cohort Status
ENROLLMENT STATUS COHORT STATUS
Withdrawn to Another Alabama Public School or System – Found in new School
No Longer in This School’s Cohort but in New School Cohort
Withdrawn to Another Alabama Public School or System – Not Found in new School by SDE
IN COHORT
Withdrawn Out of State or Out of Country No longer in any Cohort in State
Withdrawn Private or Church School or Private Tutor
No longer in any Cohort in State
Withdrawn – Incarceration – Program Culminates in Diploma
No longer in any Cohort in State
Withdrawn – Incarceration – Program Does Not Culminate in Diploma
IN COHORT
Dropped Out IN COHORT
Categories of Students and Cohort StatusENROLLMENT STATUS COHORT STATUS
Currently Enrolled / Still Enrolled IN COHORT
Foreign Exchange Student No longer in any Cohort in State
Duplicate Record Records should be merged if possible so student is only in Cohort 1 time
Graduate or Completer IN COHORT
Missing Record No end of Year Record Found – IN COHORT
NO SHOW IN COHORT
Cohort: Graduation Rate for AYP AAI
Graduation Rate Calculation Formula: 100 times [Graduate Count] divided by [Total in Cohort]Missing and No Shows are counted in the Total as are Graduates, Completers, Dropouts, Withdrawn but Remain, Still Enrolled, and Other.
The Cohort Graduation Rate will be used as the AYP AAI for High Schools beginning this year.
The AAI will include a calculation for each Subpopulation where N-Count >= AYP minimum N-Count as well as the All Student category. Thus, if a school has 5 sub-populations counted in AYP that have a large enough N-count in the 12th grade cohort from the previous year, then each of the 5 sub-populations and the All Student category must make the AAI AYP in order for the school to make AAI AYP.
Cohort: Availability
Online 24/7 Accountability Web Portal (ap.alsde.edu)
Cohort: View options
Restricted to system or school level access View only school information View all schools in system
View various disaggregated subgroups/subpopulations.
Filter by any available column Add/remove columns to customize view
COHORT: FULL SCREEN
Cohort: Subpopulation
Select desired subpopulation
Summary numbers reflect selected subgroup
Only students matching selected subgroup are displayed.
Cohort: Year makeup
Displays school year and initial grade for currently displayed cohort.
Cohort: Summary
Displays summary of students matching selected subpopulation.
Graduation rate is calculated by dividing total students by graduates.
80014
42835
2986
2318
3565
3196
6742
18371
1
Cohort: View/Download Options
Choose which fields to include in grid Download current grid as Excel file Download all fields (based on current
selection) as Excel file
Cohort: Column Selection
Select columns to include in grid by dragging from field chooser to grid.
Remove columns from grid by dragging header to field chooser.
Can reorder columns in grid.
Cohort: Filter/Sort
Select column header to sort Enter text in filter row (row above data)
to restrict by matching text
Cohort: Update
Select appropriate action for student.
Similar to potential dropout application.
Must provide proper documentation to Prevention and Support to confirm.
Dropout (5)
Cohort: Full Screen
Graduation Tracking System (GTS) in STI
Use it along with your Cohort Tracking System as to track day to day attendance, behavior , and performance tracking
GTS
How is the GTS aligned to cohort tracking as a progress monitoring instrument?
- GTS reports give school staff daily access to attendance,
behavior, and course/credit performance . -Provides school staff with vital “real-time” information to use
in aligning appropriate social, behavioral, and academic resources to individual student needs in a timely manner.
Cohort: Graduation Rate for AYP AAI (2)
There is no appeal of graduation rate in the August AYP appeals.
All appeals must come through the Accountability Web Portal when opened by Prevention and Support until this cohort is closed for final graduation rate calculation.
Documentation must be faxed or mailed to the Prevention Support Section of SDE .
Instructions for Sending Supporting documentation
Fax Documentation to: 334-353-1825
Summary 2010 Cohort will be available for viewing on the
Accountability Web Portal beginning : March 02, 2012. You will not be able to challenge
this cohort. 2011 Cohort – Graduating Class of 2011 – to be used
in AYP this year – will be open for challenges on March 02, 2012 and will close on March 15, 2012.
Join us on March 02, 2012 for a follow-up webinars at 9:30 a.m. and 1:00 p.m.
Join us on March 02, 2012 at 9:30 a.m. and 1:00 p.m. for: Maneuvering Through the Cohort on The Accountability Portal.
Remember: Portal Opens March 2nd
and Portal Closes March 15th.