the dietetics afterschool program (dap) history and...

The Dietetics Afterschool Program (DAP) History and

Reference Guide

Purpose: the purpose of this binder is to document my capstone

project (implementation and development of the Dietetics

Afterschool Program (DAP)) and begin DAP’s history.

Dietetics Afterschool Program 1 | P a g e

1. Table of Contents 1. Table of Contents .................................................................................................................................. 1

2. DAP Vital Information ........................................................................................................................... 3

a. Vital Information Table ..................................................................................................................... 3

b. Google Documents ............................................................................................................................ 3

i. Budget ........................................................................................................................................... 3

ii. Evaluations/Feedback ................................................................................................................... 3

iii. Future/Goals ................................................................................................................................. 3

iv. Job Responsibilities ....................................................................................................................... 4

v. Lesson Plans .................................................................................................................................. 4

vi. Meetings/Agendas ........................................................................................................................ 4

vii. Reflection Meetings .................................................................................................................. 4

viii. Program Statistics ..................................................................................................................... 4

ix. Program Timeline .......................................................................................................................... 4

x. To Do List ....................................................................................................................................... 4

xi. Training ......................................................................................................................................... 4

xii. Volunteer Contact List .............................................................................................................. 4

xiii. Volunteer Waiting List .............................................................................................................. 4

3. DAP History ........................................................................................................................................... 5

a. DAP origin ......................................................................................................................................... 5

b. Rock Canyon Merge .......................................................................................................................... 6

4. DAP Mission and Goals ......................................................................................................................... 7

a. Mission Statement ............................................................................................................................ 7

b. Goals ................................................................................................................................................. 7

5. DAP Organizational Flowchart .............................................................................................................. 8

a. Fall 2011 ............................................................................................................................................ 8

b. Winter 2012 ...................................................................................................................................... 9

6. DAP Leadership/Volunteer Job Descriptions ...................................................................................... 10

a. Program Directors ........................................................................................................................... 10

b. DAP Secretary ................................................................................................................................. 10

c. Teachers .......................................................................................................................................... 11

7. DAP Leadership Training ..................................................................................................................... 12


a. DAP Specific Training Checklist ....................................................................................................... 12

b. Y-Serve Specific Training Checklist .................................................................................................. 13

8. DAP Contact List .................................................................................................................................. 15

a. Leadership Contact List ................................................................................................................... 15

b. Winter 2012 .................................................................................................................................... 15

9. DAP Lesson Materials Storage ............................................................................................................ 16

a. Fall 2011/Winter 2012 .................................................................................................................... 16


2. DAP Vital Information

a. Vital Information Table

Category Description/Location

Program Founders/Program Directors: Jillayne Gee, (801), 669-2296,

[email protected]

Sarah Callison, (801) 362-7871,

[email protected]

Service Council Member: Joe Mosley, [email protected]

Program Mailbox: 2330 WSC along the North wall

Program Lesson Materials: 2330 WSC in cupboard by Brother Okawa’s

office

Program E-mail: [email protected] (password:

applesandoranges)

Winter 2012/Fall 2012: $50 for the whole year

# of Volunteers: 17

# of Hours Donated: 354

Schools involved Winter 2012: Edgemont, Rock Canyon, , Timpanogos, and

Wasatch

b. Google Documents

i. Budget

Includes budget proposal for Fall 2011/Winter 2012.

ii. Evaluations/Feedback

Includes evaluation forms sent out to volunteers and afterschool

program directors from each school. The forms are sent out at the end

of each semester before DAP’s semester reflection meeting. At the

reflection meeting, we discuss with volunteers common feedback we

received from them and schools. Our program has changed based on

volunteer feedback. For example, the evaluation forms indicated

volunteers wanted more teaching opportunities. We discussed this

further with volunteers at the reflection meeting and added six more

teaching opportunities for each volunteer. This is a great tool! I

recommend you continue to use it.

iii. Future/Goals

Includes a future ideas list, where we list ideas we want to implement

in the future. Ideally we would pick a couple ideas from the list and

make them our goals for the semester.

mailto:[email protected]


iv. Job Responsibilities

Includes leadership/volunteer job responsibilities. Job descriptions are

also included in this reference guide (section #5).

v. Lesson Plans

Includes all lesson plans past and present. Current lesson plans are

included in this reference guide (Appendix A).

vi. Meetings/Agendas

Includes meeting minutes and some agendas made by PDs. We rotated

who conducted weekly DAP-PD meetings. Each PD is encouraged to

make an agenda.

vii. Reflection Meetings

Includes agendas for and notes made during reflection meetings.

viii. Program Statistics

Includes an excel document for program statistics during Fall

2011/Winter 2012.

ix. Program Timeline

x. To Do List

One of the most valuable and useful documents on the Google-docs.

This excel document has every PD and volunteer’s name. Tasks are

written beneath names as assigned. The DAP secretary reviews and

updates the To Do List every meeting. When a task is accomplished

the completion box is filled with a yellow color. If a task is started but

not completed the completion box is filled with a green color.

xi. Training

Includes the PD training checklist, which is also included in the

reference guide (Section #9).

xii. Volunteer Contact List

Includes leadership/volunteer emails and phone numbers.

xiii. Volunteer Waiting List

Many people have expressed interest in volunteering with DAP. We

put them on this waiting list. Currently, DAP only accepts pre-dietetics

students but as more schools become part of DAP then other related

majors can join. During Winter 2012, we expanded DAP by adding

another school to accommodate volunteer demands.


3. DAP History

a. DAP origin

My husband and I felt a strong desire to give back to the community. In

response to these feelings, I signed up for the capstone project, available

through BYU's Center for Service and Learning. While brainstorming

ideas for the project, I remembered the nutrition group I had organized

two years previous. The nutrition group consisted of two pre-dietetics

students and me. We taught nutrition classes for Rock Canyon and

Westridge’s afterschool program. It started in October 2010 and only

lasted two semesters, because I began the Dietetics Program the next year

and did not have time to continue the program. After I left the program

dissolved.

As you can tell my first nutrition group was very informal. We did not

have leadership or an overarching organization insuring the program

would operate properly and endure, even after I graduated. So, for my

capstone project, I decided to restore the nutrition group; however, this

time I would establish leadership and find an organization that would

oversee the program.

I submitted proposals to two organizations. The proposals requested my

nutrition group to become an ancillary of their organization. (Both

proposals are included in this binder.) The first was the Student Dietetics

Association (SDA). This organization operates through BYU’s Dietetics

Program. Any new ideas need to be approved by Dr. Nora Nyland, BYU’s

Dietetics Program Director. I submitted the proposal and met with her and

Anna Mitchell, BYU Dietetics faculty member. Both faculty members

were supportive; however, the nutrition program’s purpose was too narrow

to fit into SDA’s board mission statement. Dr. Nyland recommended

trying Y-Serve despite the full cap. (Y-Serve could not accept new

programs because cap for supporting programs reached its limit)

I submitted a proposal to Casey Petersen, Y-Serve’s Director with the

Dietetics Program’s support. In the proposal, I requested my nutrition

program to be an ancillary beneath an existing program, such as TOPs or

Boys and Girls club. After meeting with Casey, I was surprised to hear he

wanted DAP to be its own program. To begin DAP, Casey had to petition

to his manager. The manager asked Casey if he prayed about DAP. He

said he had and felt like it should be instituted.


After finding an organization for DAP, I needed to establish the DAP

leadership. I asked Sarah Callison, a dietetics classmate and friend, to be a

program director (PD) with me. She has been great in many ways,

especially because she knows all the ins and outs of Y-Serve. We

interviewed and selected Kelly Neilson to also be a PD with us. Kelly

Neilson was a junior dietetics student. I wanted a junior dietetics student,

so that he or she would be able be trained and prepared to carry the banner

after the senior PDs graduated. This is a good system to continue.

b. Rock Canyon Merge

A couple of years ago, I started a group of dietetics students to teach

nutrition classes at the Rock Canyon Afterschool Program. I was too busy

to continue the following year, so the group dissolved. This last summer, I

started the program again but with organizational and operational changes.

It is now called the Dietetics Afterschool Program (DAP) and is part of

BYU's Center for Service and Learning. While DAP was

starting, Rock Canyon wanted the nutrition classes back. They called BYU

and were put on a list for nutrition community needs. This list was given

to students in a community nutrition class, last semester. As part of a class

assignment, the students each picked an organization to work with

to fulfill their nutrition need. Chelsey Evans and her group members

selected Rock Canyon. That's where you come in. Their group ended up

developing a program similar to what I created during the

summer. Confused? I hope not. We're almost there. Needless to

say, the groups have merged. The Rock Canyon organizers (Chelsey

Evans, Dustin Moore, Lisa Woodward, and Sarah Conway) we so kind

and gave us their lesson plans and materials. Although the lessons were

only 10 minutes long, we were thankful to have a backbone to complete

the extra six lessons.


4. DAP Mission and Goals

a. Mission Statement Help children build a healthy lifestyle and give pre-dietetics meaningful

service and community-nutrition opportunities to drawn them closer to

Christ.

b. Goals

Increase the desire for volunteers to give life-long service

Increase number of volunteers and schools

Increase quality of volunteer experience

Reduce obesity among children

Increase nutrition knowledge among children


5. DAP Organizational Flowchart

a. Fall 2011


b. Winter 2012


6. DAP Leadership/Volunteer Job Descriptions

a. Program Directors Consist of two seniors and one junior dietetics students. Some duties are carried

out by all the PDs (e.g., participating/directing weekly PD meetings); however,

some duties can be carried out by only one PD (e.g., maintaining material

storage). PD duties include:

Oversee program activities with other program directors

Plan and maintain a yearly budget

Be an example of service to volunteers

Create and revise nutrition lessons

Prepare lesson materials for volunteer use

Plan and implement program goals

Act as a liaison between volunteers and elementary schools

Participate/direct weekly PD meetings

Maintain DAP history

Teach nutrition classes if volunteers are unavailable

Attend/participate in monthly PD trainings and semester PD retreats

Interview and select new PDs

Advertise and select new DAP teachers

Orientate/train new DAP teachers and PDs

Contact schools to organize teaching dates and times

Plan and participate in semester reflection meetings

Maintain and organize DAP material storage

b. DAP Secretary Consists of a pre-dietetics student or PD. We added a secretarial position to DAP

during Winter 2012, because I realized all the PDs took notes on paper during

meetings; none of the notes were recorded electronically. Also, I noticed we

were inefficient during our meetings because every PD would stop to take notes.

We asked Heather Hunsaker to be our secretary because of our positive

interactions with her. She truly was the perfect person for the job. We feel very

blessed to have her as the secretary. Duties include:

Attend weekly DAP meetings

Take minutes at meetings and make them available in electronic form

Update our goals and To Do List

While you would not be making DAP decisions, we would want you to

offer suggestions and support decisions made by Program Directors


c. Teachers The job responsibilities for the group members include the following:

Teach classes

Collect/return materials

Attend reflection meetings

Assist in lesson plan revisions


7. DAP Leadership Training Included below are two checklists—DAP and Y-Serve specific. Checklists should

be completed with seasoned PDs within the first couple of weeks with new PDs to

help orientate them.

a. DAP Specific Training Checklist

Budget How much is our budget each year? What is the budget used for? What is a budget proposal? And why do we need one? Where do you find past budgets? Who can give me a printout of the current DAP budget?

Lesson Plans How many lessons do we have? Who wrote the lesson plans? Where did they come from? Where can I find past and current lesson plans? Where can I find the lesson materials? How are lesson materials organized? Who maintains the material storage? Can I change the lesson plans? Can volunteers change the lesson plans? What is the lesson plan committee? When do volunteers get the lesson plans?

Goals What is DAP’s mission statement and goals? And Where can I find them? How often should we review goals? Who updates goals during PD meetings?

Meetings How often to DAP PD meet, where, and when? Who leads PD meetings? What is expected of the PD that leads the meeting? (written agenda)


DAP History What is the DAP history? Why do we need one? Who maintains the history? Where can I find the DAP history?

To Do List What is the To Do List? Who updates the list? Where can I find the list?

Selecting new teachers and PDs How do we select new teachers? When do we select new teachers? What qualifications must a teacher have? Where can I find teacher contact information past and present?

Other What is the block format? Why did we switch? How often do we send out volunteer and school evaluations? Where can I find past evaluation forms?

b. Y-Serve Specific Training Checklist

EAFs What is an EAF? Where can I find an EAF? How do I fill out an EAF? Who should I give an EAF to once I’m finished filling it out? When should I fill out an EAF? (one week before purchase) Who needs to review EAFs before I can make a purchase? Why does it need to be reviewed? Can DAP receive donations? Can I buy materials for DAP with my own money?

Meetings/Trainings As a PD with Y-Serve, what meetings will I be expected to attend? Who gives the meetings and what are they about?


Y-Serve Staff What is the service council? Who is our service council member and what do they do for our program? Who is our Y-Service coordinator and is what situations would I need to talk with them? Who are Casey, Janine, Becky, Brother Okawa, and office assistants?

Other Can I use Y-Serve printers for DAP purposes? Personal use? (yes, but it costs .10/page; pay Janine) Is there a color printer? Can I use the copy machine? Where can I find the code? Can I use the colored paper in the office? Can I use the computers in the Y-Serve Offices? What are the passwords?


8. DAP Contact List

a. Leadership Contact List

Name Position Phone Email

Casey Peterson Y-Serve Director (801) 422-1281 [email protected]

Janine Green Y-Serve Office

Manager

(801) 422-5893 [email protected]

Jillayne Gee Program Director (801) 669-2296 [email protected]

Kelly Neilson Program Director (801) 472-4103 [email protected]

Sarah Callison Program Director (801) 362-7871 [email protected]

b. Winter 2012

Name Position Phone Email

Casey Peterson Y-Serve Director (801) 422-1281 [email protected]

Janine Green Y-Serve Office

Manager


Jillayne Gee Program Director (801) 669-2296 [email protected]

Kelly Neilson Program Director (801) 472-4103 [email protected]

Sarah Callison Program Director (801) 362-7871 [email protected]

Heather Hunsaker Secretary/Committee

Member







9. DAP Lesson Materials Storage

a. Fall 2011/Winter 2012 We keep our materials in a cupboard in the “Fishbowl” office (2330 WSC).

During Winter 2012, Sarah Callison organized the cupboard. She made sign-in

and out sheet for volunteers to fill out each time they take lesson materials.

Volunteers should return materials to the cupboard one day after use. In some

cases the materials may need to be returned before then. Each lesson has a

folder with the lesson plan and materials