the corporation of the town of smiths falls · the corporation of the town of smiths falls special...

THE CORPORATION OF THE TOWN OF SMITHS FALLS SPECIAL COMMITTEE OF THE WHOLE MEETING

MEETING MINUTES DATE: Tuesday August 8, 2017 TIME: 4:00 p.m. LOCATION: Council Chamber, Town Hall ADJOURNED: 6:27 p.m. COUNCIL PRESENT: Chairperson C Cummings, Mayor S Pankow, J Maloney,

Councillor Allen, J Gallipeau, J Brennan and D Quinn ABSENT: Director of Corporate Services/Clerk K Costello, Director of

Community Services A Manhire, Fire Chief N Beauchamp, Police Chief M MacGillivray and Senior Planner N Dwyer

STAFF PRESENT: Chief Administrative Officer M Morris, Director of Public Works and

Utilities T Dunlop, Manager of Economic Development and Tourism C Cooper, Interim Treasurer J Koziel and Deputy Clerk N Bennett

1. AMENDMENTS TO AGENDA

Mayor Pankow requested that Priority Issue 7d) Municipally Significant Event at Meraki be added to the agenda.

2. DISCLOSURE OF MONETARY INTEREST Councillor Gallipeau declared a pecuniary interest during the In Camera Item 8b) Proposed or Pending Acquisition or Disposition of Land discussion. Councillor Gallipeau left the room and did not participate in the discussion.

3. DELEGATIONS a) Bruce Enloe, Two Rivers Food Hub

Bruce Enloe provided a presentation to Council on the Two Rivers Food Hub (presentation attached). B Enloe encouraged Council and the public to check out their online market place, the local foods and groceries that can be purchased. He noted that they have pick up in Smiths Falls twice a week. Bruce Enloe shared that the Board is requesting a reduction in taxes or waiving of property taxes. Council requested more information including a business plan and financial information detailing what they are currently charged for taxes. Councillor Brennan shared that he would like the item discussed a future Committee of the Whole Meeting.

4. ADOPTION OF MINUTES – None due to the nature of the meeting.

Meeting Minutes of 5 August 8, 2017

Corporation of the Town of Smiths Falls Committee of the Whole

5. C.A.O. / DIRECTORS’ REPORTS - The Management Team provided reports

on their areas of responsibility.

6. CORRESPONDENCE ITEMS – None due to the nature of the meeting.

7. PRIORITY ISSUES a) Engineering Services for Rehabilitation of Beckwith Street Bridge

Report 2017-117 Director of Public Works and Utilities T Dunlop provided Council with Report 2017-117 requesting that Council award the design services contract for the rehabilitation of the bridges over the old lock, new lock and pedestrian underpass to Greer Galloway Group. T Dunlop reminded Council that in March, the municipality received notice that the Connecting Links Grant Application had been approved in the amount of $1.2 million. He noted that the barriers will remain but that staff will make sure that they are cosmetically attractive. Councillor Maloney requested that at least the railings be changed to connect with the stone arch bridge. T Dunlop noted that there will be further discussion with Council respecting the cosmetics of the barrier and what can be done. ACTION - Council to bring forward a resolution to tonight’s meeting of Council awarding the Engineering Services for Rehabilitation of Beckwith Street Bridges to Greer Galloway Group in the amount of $72,037.50 including HST.

b) Engineering Services for the Filter Media & UV Replacement Report 2017-118 Director of Public Works and Utilities T Dunlop provided Council with Report 2017-118 respecting Engineering Services for Filter Media and UV Replacement. T Dunlop requested that Council support the recommendation as detailed in the report to direct staff to retain the services of R.V Anderson & Associates. T Dunlop shared that staff recommend that the work be conducted by RV Andersons as they are very familiar with plant. He noted that staff will be working on an hourly basis and that the upset limit of costs are detailed in the report. Council supported the staff recommendation. ACTION – Council to bring forward a resolution to tonight’s regular meeting of Council authorizing staff to retain the services of R.V. Anderson & Associates at an upset cost of $11,020 and $27,935 respectively as detailed in Report 2017-118.



c) Municipal Recreation Cost Sharing-Non-Contributing Municipality Policy Report 2017-116 Chief Administrative Officer M Morris provided Council with Report 2017-116 requesting that Council adopt a By-law to impose a prohibition on residents from non-contributing municipalities that share a common border with the Town from using the Town of Smiths Falls arena complex. M Morris reminded Council of the three options that were provided to them for consideration including the implementation of a surcharge, prohibition and to take no action. M Morris noted that the Township of Merrickville-Wolford decided not to enter in to the recreation cost sharing agreement. M Morris shared that the Town did have an information session with the 37 user groups but that only 3 groups attended the meeting. He noted that staff felt that the attendees left with a good understanding and that the Town cannot give away services. M Morris shared that on June 26

th the Township of Merrickville-Wolford

passed a resolution to rebate their residents $200 per user if they use a facility that is not located in Merrickville-Wolford and charges a user fee. M Morris shared that in the past there was a surcharge in place which was $387.00. M Morris shared that staff’s recommendation is prohibition noting that staff will work closely with the leagues and user groups to implement the program. Council supported the recommendation as detailed in the report to impose prohibition to residents from non-contributing municipalities that share a common border with the Town from using the Town of Smiths Falls arena complex. ACTION – Council to bring forward a By-law to tonight’s regular meeting of Council.

d) Miraki Collective

Mayor Pankow shared that he had received a request from Maraki Collective which is located on the corner of William Street and Maple Avenue. S Pankow shared that they would like Council to support the Entrepreneurs Happy Hour event as a municipally significant event so that they can apply for their liquor licence. ACTION – Council to bring forward a resolution to support the



Entrepreneurs Happy Hour event as a municipally significant event.

8. IN CAMERA ISSUE a) Litigation or Potential Litigation

THAT Council of the Corporation of the Town of Smiths Falls, as provided in Section 239 (2) (e.) of the Municipal Act 2001, as amended move into a closed meeting. Moved by: J Brennan Seconded by: D Quinn THAT Committee move to a closed session at 5:25 p.m. to discuss a Litigation or Potential Litigation. Disposition: CARRIED (7-0) Media, guests and staff were excused Chief Administrative Officer M Morris, Interim Treasurer J Koziel and Deputy Clerk N Bennett remained. Moved by: D Quinn Seconded by: J Brennan That Committee revert to open session at 6:00 p.m. Disposition: CARRIED (7-0) RISE AND REPORT: Chairperson Cummings reported that discussion on the following topic took place: Litigation or Potential Litigation. Chairperson Cummings noted that staff updated Council on a Litigation or Potential Litigation.

b) Proposed or Pending Acquisition or Disposition of Land THAT Council of the Corporation of the Town of Smiths Falls, as provided in Section 239 (2) (c.) of the Municipal Act 2001, as amended move into a closed meeting Moved by: D Quinn Seconded by: J Maloney THAT Committee move to a closed session at 6:01 p.m. to discuss a Proposed or Pending Acquisition or Disposition of Land. Disposition: CARRIED (7-0) Media, guests and staff were excused Chief Administrative Officer M Morris, Manager of Economic Development C Cooper and Deputy Clerk N Bennett remained. Councillor Gallipeau declared a pecuniary interest respecting the matter. Councillor Gallipeau left the room and did not participate in the discussion. Moved by: D Quinn Seconded by: J Brennan That Committee revert to open session at 6:27 p.m. Disposition: CARRIED (6-0)



RISE AND REPORT: Chairperson Cummings reported that discussion on the following topic took place: Proposed or Pending Acquisition or Disposition of Land. Chairperson Cummings noted that staff updated Council on a Proposed or Pending Acquisition or Disposition of Land.

9. ADJOURNMENT

Moved by: J Brennan Seconded by: J Gallipeau THAT the Committee adjourn its proceedings 6:27 p.m. and stand so adjourned until the next duly called Committee meeting. Disposition: CARRIED (7-0)

CONFIRMED ___________________________ __________________________ Acting Mayor Clerk

Cultivating Connections for Local Food

Incorporated not-for-profit benefitting local farmers and food

processors in Lanark, Leeds Grenville & neighbouring Counties

TRFH: Here’s What We Do

• Build Markets: for local food at home and into Ottawa

• Increase Access: larger volumes and broader selection

• Season Extension: local food available year-round

• Value Added Products: access to processing equipment and inspected kitchen spaces

• Efficient, cost effective distribution: climate controlled trucking on behalf of multiple farms and processors

• Online Marketplace: one-stop local food shopping for businesses and households

Making good progress but challenges still ahead…

TRFH supplies local food to

local markets o 90+ producers & $600k sales:

o 31 vegetable growers & 6 fruit

growers

o 24 meat producers & 7 dairy

producers

o 13 food processors & co-ops

o 7 honey/syrup producers & 3

grain growers

“As a small food retailer we are incredibly lucky to have the Two Rivers Food Hub in our area. The Hub helps us consistently supply our customers with a variety of fresh, seasonal, locally-sourced food” Claire Sexton, Healthily Ever

After, Merrickville

TRFH: Gateway to Ottawa

Local Food Market Over 80% of the Hub’s

wholesale food sales are to

Ottawa buyers

An ever expanding market

base of high end restaurants

and food retailers.

TRFH delivers weekly, 12

months of the year

“Two Rivers Food Hub has allowed us to connect with buyers and markets we could have never accessed on our own. We are delighted with our partnership.” Robert & Shannon Miller Miller’s

Bay Farm, Rideau Ferry

Nurturing Emerging Farmers

TRFH year-round Local Food Basket guarantees

‘emerging farmers’ a regular, long-term market

for some of their products.

Over the past 2 years, 26 emerging farmers have

supplied to over 230 basket subscriptions, worth

~ $125k of local products.

5

“Our food production, increased market access and connections to the farm community all continue to grow because of the Hub. We just bought our own farm.” Shelagh McGuinty, Earth’s Mirth

Price buffer and season

extender

Local food now available for sale 12 months a year

(over 20,000 cu ft of freezer & cooler storage)

Farmers using long-term cold storage and freezer

space, reducing end of season ‘fire sales’.

Ingredient and finished product storage for

Commercial Kitchen tenants

6

“Because of TRFH’s convenient cold storage, I could increase the volume of fall crops I grew. I sold these vegetables along with my beef and pork (also stored at the Hub), well into the new year.” John Weatherhead, Waratah Downs Organic Farm

Food Processor Incubator

35+ food processors

utilizing TRFH

commercial kitchens

creating $2.5M of

retail products

annualized

7

“By using the TRFH Commercial Kitchens I’ve increased production of the 30+ products I make by 700%, & expanded sales into several retail stores.” Jo’Anne Cassidy, Ashton Naturals

Job Creator 53+ new jobs

Two Rivers Food Hub: 7 new jobs (4 FT, 3 PT)

Commercial Kitchen: 30+ new jobs

Loon Kombucha = 6+FT, graduating to own facility, 500% increase in production, $25k grant from VH

Oat and Mill = 5 FT, 600% increase in sales, $19k VH grant

rND Bakery = 7 FT, delivers into Montreal, Ottawa and Kingston, 800% increase in sales

Garlic Pantry = 1 FT, 3-4 PT, 175% increase in garlic production

All About the Soup = 1 FT, 1PT, expanded to Ottawa outlets

Agape Gardens = 4 FT, 1500% increase in production

Farming Community: Estimated 16+ jobs

Based on $600,000 wholesale sales

13 jobs per $1M x 2.11X multiplier (USDA study)

8

Training facilitator 10 workshops to date with over 600 participants

Producers Meeting (50)

Sour Grapes - everything

you wanted to know about

pickling (30)

Product to Market -

Regulatory Do’s and Don’t’s*

(40)

Small Food Business 101

(40)

Selling Food to Ontario

(100)*

Good Agricultural Practices

(GAP) - Assessing & Managing

Food Safety Risk in Produce

Production and Packing (20)*

Growing Hops in Eastern

Ontario (150)*

Growing Season Planning and

Chefs Potluck (80)

Good Food in Schools (70)

Selling Food to Ontario (40)*

**P9

* = partnership with OMAFRA

Helping Out

Giving-back boxes and donations to food drives

Facility support for charities and school food

programs

Filling the gaps when crises in the local food

network emerge (e.g. emergency storage,

transportation)

Collaborate with others in establishing other local

food projects

10

More than an economic social enterprise,

TRFH is a key driver building a robust

local food system in Eastern Ontario.

New jobs

New farmers

New skills

New markets

New products

New distribution

channels

Money stays local

Improved food

security

11

Making good progress but challenges still ahead…

Thank You

for your time

and consideration

TwoRiversFoodHub.com

the corporation of the town of smiths falls · the corporation of the town of smiths falls special...

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