The Construction of a New Roskilde Fjord Link

Information Meeting October 30th 2014 13.00 - 16.00

Park Inn Hotel, Copenhagen S

Agenda

• Welcome Jens Jørgen Holmboe, Construction & Maintenance Director

• Background and Overview Niels Korsgaard, Senior Project Manager

• Tender details – as seen now by DRD Erik Stoklund Larsen, Construction Director

• Technical Dialogue Bo Tarp and Torkil Schrøder-Hansen, Procurement & Contracts

• Outline of Project and Technical Challenges Gráinne Wolfe, Technical Advisor

• Closure Erik Stoklund Larsen, Construction Director

The Danish Road Directorate

We work in these main areas: Planning We conduct studies and plan in order to determine

where new roads are to be built and where there is a

need for increased traffic safety or capacity on the

national road network

Construction We construct new roads and bridges and develop the

existing network

Operation

We operate and maintain the road and the

surrounding areas – new asphalt, mow the grass and

clear the roads of snow

Traffic administration and management

We guide road users through the traffic in event of

accidents or roadworks via signposting, electronic

information boards etc. Motorway

Motorway (Sund & Bælt)

Expressway

Other trunk roads

The Present Situation

• Many on-going projects

• New expressways

• New railways

• Improvements of capacity of existing expressways and railways

• Improvements and rehabilitation of the network

• A growing Danish market if seen in perspective of infrastructural

investments the coming years

• Broad experience with different contract forms such as BoQ-

based, D&B, PPP

• Long tradition of dialog with the market (contractors, consultants,

suppliers, etc.)

This Information Meeting

• To give general information of the Roskilde Fjord Link Project

• As per DRD general policy

• Dealing with a design & build project

• Contract conditions will be based on Danish law and tradition

• Line out the announced technical dialog

• Technical dialog that shall inspire DRD in its work with the tender

documents

• Participation in technical dialogue has no influence on participation

in the later pre-qualification as contractors

• The technical dialog meetings will be confidential

Questions

• Questions can be asked by the end of each theme to ensure the

flow in the slide show

• Questions and answers will be noted by DRD

• Questions asked during this meeting can be sent via e-mail to

vd-udb@vd.dk and tsh@vd.dk

• Further questions can be asked by the end of the presentation

Background and Overview Niels Korsgaard, Senior Project Manager

Roskilde Fjord Link

N

The Existing Bridge Kronprins Frederiks Bro

The Existing Bridge Kronprins Frederiks Bro

Roskilde Fjord Link Summary of EIA study in 2010

Roskilde Fjord Link Expressway / 2x2 Lanes / 90 km/h – Length 9.5 km

Roskilde Fjord Link Natura 2000 Areas

Roskilde Fjord Link Tender Packages

Contract 3 (D&B)

Contract 2 (D&B)

Contract 1

Contract 1 Typical Cross Section - East

Contract 2 Typical Cross Section – High Bridge

Contract 2 (cont.) High Bridge – Length 1360 m

Contract 2 (cont.) Water Depths in the fjord

Contract 2 (cont.)

Land area Land Development Plan for Tørslev Hage – Summerhouse Area

Contract 2 (cont.)

Tørslev Hage – Summerhouse Area

Contract 2 (cont.)

Tørslev Hage – Summerhouse Area

Contract 2 (cont.)

Tørslev Hage Typical Cross Section

Contract 3 Typical Cross Section - West

Tolling – Free Flow System Independent tender

Gantries

Questions

Tender Schedule and strategy Erik Stoklund Larsen, Construction Director

Company behind the project

• The first DRD bridge with a tolling system

• Politically decided to establish a SOV (Independent governmental

company) to be the owner of the new bridge

• Fjordforbindelsen Frederikssund

• DRD as the daily manager

• Operations and maintanance

• Tolling

• DRD manages the tenders and the contracts on behalf of the SOV

Tender strategy

• General DRD strategy

• Transparency – our templates are publicly available on

• http://vejdirektoratet.dk/en/roadsector/supplierportal/pages/default.aspx#.VAtTR_l_u4J

• http://vejregler.lovportaler.dk/

• Dialogue with the contractors and consultants etc. by regular meetings

• Consensus strategy

• Information meetings relating specific projects

• Open process

• Published in TED and performed as per EU Procurement directive

• Two envelope system

Tender strategy (cont.)

• Tender strategy in the Roskilde Fjord Link project

• Openness towards the market

• Technical dialogue to ensure the best tender material

• Design and build contract

• Four contracts due to the differences in the stages

• PQ criteria for the bridge

• Financial strong contractors/JV/consortiums (5 nos.)

• References and capacity (technical similar projects)

• Award criteria

• Most economically advantageous tender based upon price and technical

proposal

Expected Tender time schedule

Contract 1

2015

• Tender formulation

• Tender Process for the new expressway on the eastern side

of the fjord

2016

• Contracts and start of works

2016 - 2017

• Construction of the new expressway on the eastern side of

the fjord

Expected Tender time schedule

Contract 2

2015

• Technical dialogue and tender project formulation

• Tender Process for the new bridge

2016

• Contracts and start of works, establishment of construction /

production site, etc.

2016/17- 2019

• Construction of the new bridge

Expected Tender time schedule

Contract 3

2016

• Tender formulation

• Tender Process for the new bridge

2017

• Contracts and start of works

2016/17- 2019

• Construction of the new expressway on the western side of

the fjord

Expected Tender time schedule

Contract 4 – Tolling system

2018

• Tender project formulation

• Tender process for the tolling system

• Contracts and start of works

2019

• Construction of the tolling system

Time schedule Political decision and process

2014

• October 8th – Submission of 1st treatment of the

Construction Law

• October 23rd - 1st treatment of the Construction Law

• Political process

• Expected adoption of the Construction Law Medio

December

2015

• Establishment of the SOV (Independent governmental

company) Ultimo January

Questions

Tender Details Erik Stoklund Larsen, Construction Director

Contract and award criteria

• The contracts are made in accordance with Danish law

• Design and build contract – ABT93

• English version: http://www.danskbyggeri.dk/Servicebutik/Vis%20vare?docid=23590

• Agreed document between contractors and employers

• Project specific conditions - “SB” based on

• http://www.vejdirektoratet.dk/DA/vejsektor/leverandoerportal/Retningslinjerogpara

digmer/Inkoeb/Udbud-kontrahering/udbudsh%C3%A5ndbog/Sider/SB-

TE.aspx#.VAo6e_l_u4I

• Award criteria

• Most economically advantageous tender (MEAT)

• based upon price and technical proposal

Contract Language

• The language of the contract is Danish

• The tender material will be in Danish as well as a service

translation in English

• The Danish version is the contractually legal binding version

• It is possible to submit bids in both Danish and English

• However juridical documents (to be defined) shall be submitted in

Danish and technical documents (to be defined) can be accepted

in English only

• Disputes are settled in Danish Courts or Danish Arbitration

Courts

Expect demands on social clauses

• ILO-convention no. 94

• No social dumping

• Equal wages

• Clauses about apprentices/interns/trainees

• A clause that obligates the contractor to have a number of apprentices

measured in Full-Time-Equivalent (FTE) of 1924 hours/year

• http://eng.uvm.dk/Education/Upper-Secondary-Education/Vocational-

Education-and-Training-(vet)?allowCookies=off&remember=on

• Registration of foreign workers working in Denmark

• RUT register – Register of Foreign Services Providers

• https://indberet.virk.dk/myndigheder/stat/ERST/Register_of_Foreign_Service_Provider

s_RUT

• Danish regulations to health and safety

Two Envelope System

• The award criteria is Most economically advantageous tender

(MEAT) based upon price and technical proposal

• The bid shall be submitted in two parts in two sealed packages

• Part 1 – Price

• Part 2 – Technical proposal

• DRD will open Part 2 – Technical Proposal and assess the

qualitative sub-criteria. The grades based on the evaluation will

be notified to the bidders before Part 1 - Price are opened

• Afterwards Part 1 - Price will be opened and the sub-criteria Price

is assessed

• Notification of awarding of the contract will be issued

• All conditional tenders except the winner will receive a reasonable fee for

their bid

Consortia, JV, Subcontractors

• Consortia or JV

• Where a consortium or other amalgamation is awarded the

contract, the participants must assume joint and individual liability

• Subcontractors

• If the bidder relies on other entities, including subcontractors

technical and/or financial capacity the bidder must provide

evidence to the DRD that it will have the necessary resources from

these entities at its disposal

Performance Bond

• As per ABT93

• ABT93 § 6 subs. 2

• Until the handing-over of the work, the bond provided must correspond

to 15 % of the contract sum.

• After handing-over the bond must correspond to 10 % of the contract

sum.

• ABT93 § 6 subs. 3

• One year after handing-over the bond is reduced to 2 % unless prior

claim

• ABT93 § 6 subs. 4

• 5 years after handing-over the bond will cease unless prior claim

• Performance bond must be made by a third party

• No possibility for Parent Company Guarantee (PCG)

Questions

Technical dialogue Bo Tarp and Torkil Schrøder-Hansen, Procurement & Contracts

Purpose

• The expectations for the technical dialogue

• Making sure our restrictions in the project are the right and

proportional

• To make DRD more knowledgeable about different technical

solutions

• To ensure we allow new techniques and solutions

• Creating room for innovation

• Ensure a better tender material

• Making DRD a better buyer

• A tool for a better tender process

Basis

• Prior to the tender process

• Not prequalification

• Does not affect the prequalification process

• In accordance with the EU Public Procurement rules

• The Public Procurement Directive preamble no. 8

• Will be based on DRD’s experiences with technical dialogue from

other tenders e.g. the Storstrøm Bridge project

• The participants will not receive any compensation due to cost

incurred during the technical dialogue

• Maximum 6 participating companies

• Expected to be contractors

• Consulting companies are not excluded

Time Schedule

• Friday the 21st of November 2014 at 13.00

- Deadline for submitting the application

• The application must be sent electronically via e-mail to vd-udb@vd.dk and

tsh@vd.dk

• 2nd of December 2014 announcement of participants on DRD

website and by e-mail to the applicants

• Maximum 6 participating companies

• Week 3-6

• First round of bilateral meetings

• Week 7-10

• A possible second round of bilateral meetings

Application (max 20 A4-pages) Language of application can be Danish or English

• Motivated application (max 5 A4 pages)

• The applicant's qualifications

• Relevant references to bridge construction

• The applicant's technical capabilities

• A list of dates the applicant prefer to participate in the bilateral

meetings.

• Both the first and the possible second round.

• Names of the participating persons in the dialogue

Motivated Application (Max 5 A4 Pages)

• What is a motivated application for the technical dialogue?

• A statement from the applicant where the applicant justifies why

DRD should have technical dialogue with the applicant

• Could contain:

– Reasons why your company can contribute to better technical

solutions

– Which specific subjects you can contribute e.g. working in Natura

2000 areas, dredging, foundation, superstructures

– Previous bridge projects

– Relevant experiences with foundation, superstructures or other

relevant parts of a bridge project

• No formal requirements

Selection

• The purpose of the selection is to ensure the best technical

dialogue possible.

• In the assessing of "the best technical dialogue" the applicant's

size may also be included.

• Objective criteria in accordance with the EU Public Procurement

rules

• maximum 6 participants is based on an assessment of

• the applicant’s motivated application,

• the applicant's qualifications, including references relevant to the

bridge,

• and the technical capability

Questionnaire as basis

• The questionnaire will be made publically available after the

information meeting

• The questionnaire will secure

• Transparency of the process

• Equality of treatment for the participants

• Parties not involved in the bilateral meetings will know the

framework

• Will give parties not involved in the bilateral meetings the

opportunity to comment or ask questions to the questionnaire

– These comments or questions will be made publically available in

a Q/A

Questionnaire as basis (cont.)

• DRD reserves the right to update the questionnaire until the start

of the technical dialogue and again before the start of a possible

second round of bilateral meetings

• DRD will stay within the framework of the questionnaire

• If not any questions asked by DRD is exceeding the framework will

separately be made public on the Supplier Portal

• All other written questions, comments and answers to the

questionnaire will be made public on the Supplier Portal in

anonymous form in a Q/A

Bilateral Technical Dialogue

Meetings

• The bilateral technical dialogue meetings are confidential

• The meetings will be held in accordance to the questionnaire

• The questionnaire might be update before:

• The first meeting

• The start of the meetings in the possible second round

• DRD will stay within the framework of the questionnaire

• The bilateral meetings will not exceed time allocated to it

• DRD are responsible for the time management

Bilateral Technical Dialogue

Meetings (Cont.)

• It is not mandatory for the participants to discuss all of the themes

in the questionnaire

• The bilateral technical dialogue meetings will be held in

confidentiality

• The main participants from DRD in the bilateral meetings will be

the same to ensure equal treatment of the participants

Practical Information

• The meetings will be held at The Danish Road Directorate,

Niels Juels Gade 13, 1022 Copenhagen K from 13:00 to 17:00

• Dates for the meetings in the 1st round: • Week 3: Tuesday the 13th and Wednesday the 14th of January 2015 from 13:00 to 17:00.

• Week 4: Tuesday the 20th and Wednesday the 21st of January 2015 from 13:00 to 17:00.

• Week 5: Tuesday the 27th and Wednesday the 28th of January 2015 from 13:00 to 17:00.

• Week 6: Tuesday the 3rd and Wednesday the 4th of February 2015 from 13:00 to 17:00.

• Eight meetings have been scheduled to ensure the flexibility in planning

the logistics of the meetings

• If less than 6 requests for participation the timetable will be moved

proportionally

• If convergence between the dates for the respective applicants this will

be settled by a draw made by DRD

• The dates for the meetings with respective applicants will be announced

Tuesday the 2nd of December 2014 at DRD website and by e-mail

Second Round of Meetings

• DRD will announce whether a possible second round of bilateral

meetings will be held with the same participating companies

• Latest by Thursday 5th of February 2015

• The dates will be announced together with the announcement of

the dates for the first round – Tuesday the 2nd of December 2014

• The participating companies can choose to withdraw after the first

round of bilateral meetings

Second Round of Meetings (Cont.)

• DRD will decide whether a second round of bilateral meetings are

needed on the following criteria:

• Whether the time allocated in the first round was adequate

• If the questionnaire in bilateral meetings has not been fully

answered

• If the answers or comments to the questionnaire has raised further

questions to the participants

• If it is DRD’s assessment that a second round will clarify the

process further

Publicly Available Documents

• This slideshow

• Prior information notice about the information meeting for the new

Roskilde Fjord Link

• The questionnaire for the bilateral technical dialogue meetings

• Technical description of the Bridge Project including sample

drawings

• List of participants of the information meeting

• EIA Report

• The green flyer including a CD containing all EIA documents

• http://www.vejdirektoratet.dk/DA/vejprojekter/fjordforbindelsen/Dokumenter/Sider/defa

ult.aspx#.VD52Svl_u4I

• Other documents

• http://www.vejdirektoratet.dk/DA/vejprojekter/fjordforbindelsen/Dokumenter/Sider/defa

ult.aspx#.VD52Svl_u4I

• http://www.ft.dk/samling/20141/lovforslag/L21/index.htm#dok

Supplier Portal

• DRD homepage for tenders - ”Supplier portal”

• http://vejdirektoratet.dk/en/roadsector/supplierportal/pages/default.aspx#.V

AuVDPl_u4L

• All DRD tenders are available here

• Forthcoming tenders

• Ongoing tenders

• Awarded Contracts

• Road standards

• English translations coming up

Supplier Portal

Supplier Portal

Supplier Portal

Supplier Portal

Questions

Technical Presentation Of The Bridge Project Gráinne Wolfe, Technical Advisor

Oversight plan

Aesthetic View

High Bridge Crossing Location

Total length 1360 m Span arrangement

End spans: 2 x 55.25 m Middle spans: 17 x 73.50 m

Total width 19.7 m Maximum vertical clearance 22.2 m Superstructure: Post Tensioned Box

Post tensioned box Cross section

PT box superstructure with circular piers

Pier Design

Pier Design

PT box superstructure with rectangular V- shaped piers

Pier options

Pier options

Geotechnical conditions

Geotechnical conditions

• Main geotechnical units

• Limestone (pre-quaternary)

• Glacial layers (cohesionless or cohesive)

• Post- and late-glacial layers

• Main considerations

• Limestone found between -15 and -45m DVR90

• The shallow post-glacial deposits include gyttja and shell

material

• Presence of soft soil at shallow depths of up to 12m

thickness

• Pile driveability in the glacial layers

• Potential for the presence of a fault where the limestone

formation is deepest

Bathymetry

Navigational Channel

Navigational Channel

Compound areas

Construction site

Working port

Possible

compound area

Possible

Compound Area

Environmental Constraints

EU protected areas

Natura 2000 Area – Construction Windows

• Dredging should be done Oct. – Dec.

• Most noisy works, e.g. pile driving, should be done March – Dec.

Questions

Closure Erik Stoklund Larsen, Construction Director

Today

• To give general information of the Roskilde Fjord Link Project

• As per DRD general policy

• Dealing with a design & build project

• Contract conditions will be based on Danish law and tradition

• Line out the announced technical dialog

• Technical dialog that shall inspire DRD in its work with the tender

documents

• Participation in technical dialogue has no influence on participation

in the later pre-qualification as contractors

• The technical dialog meetings will be confidential

Calling For Technical Dialogue

• Friday the 21st of November 2014 at 13.00

- Deadline for submitting the application

• The application must be sent electronically via e-mail to vd-udb@vd.dk and

tsh@vd.dk

• 2nd of December 2014 announcement of participants on DRD

website and by e-mail to the applicants

• Maximum 6 participating companies

• Week 3-6

• First round of bilateral meetings

• Week 7-10

• A possible second round of bilateral meetings

Application (max 20 A4-pages)

• Language of application can be Danish or English

• Should contain:

• Motivated application (max 5 A4 pages)

– Why your company should be chosen e.g. because of specials skills for working

in Natura 2000 areas, dredging, foundation, superstructures etc.

• The applicant's qualifications

• Relevant references to bridge construction

• The applicant's technical capabilities

• A list of dates the applicant prefer to participate in the bilateral

meetings for both the first and the possible second round.

• Names of the participating persons in the dialogue

Questions