TheTheCommon Education Data Standards:Common Education Data Standards:

A MechanismA Mechanismfor Physical Implementationfor Physical Implementation

of CEDS 2.0 and Beyondof CEDS 2.0 and Beyond

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Gary WestGary WestApril 2012April 2012

“It is a capital mistake to theorize before one has data. Insensibly one begins to twist facts to suit theories, instead of theories to suit facts.”

…Sir Arthur Conan Doyle (in Sherlock Holmes)

2

K-12 ImplementationK-12 Implementationof theof the

Common Education Data StandardsCommon Education Data Standards

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• Implementing college- and career-ready standards and accompanying assessments that provide actionable data and information – linked to learners and resources

• Creating accountability systems that provide actionable data and information to inform teaching and learning as well as to report growth

• Improving capacity of comprehensive and coherent education workforce systems to focus on the effectiveness of the adults with respect to student outcomes and to provide actionable data and information that guide improvement

• Providing and supporting diverse high-quality opportunities and options that lead to graduation with college- and career-readiness

• Supporting chiefs as they address, individually and collectively, emerging issues based on actionable data and information

• Building capacity of current data systems to become information systems that can support the above services and provide actionable data and information to inform teaching and learning, meet reporting needs, and guide improvement

SEAs SEAs CanCan Become Service Agencies By… Become Service Agencies By…

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• New assessments are linked to college- and career-ready standards

• Individual learner performance on assessments can be linked to college- and career-ready standards

• Effectiveness of learning resources can be linked to learner needs based on individual performance

• Educator effectiveness can be linked to effective professional development resources

• Accountability measures inform what happens next for teaching and learning

All of the above require current and comprehensive data and information systems.

SEAs SEAs CannotCannot Become Service Agencies Unless… Become Service Agencies Unless…

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• Inform teaching and learning (inform what should happen next for each learner)

• Automate all federal reporting (in the aggregate from record-level source data)

• Support the accountability principles that are part of ESEA flexibility and or re-authorization (state-based reporting)

• Share data with constituencies and communities (automate and compile data to systems like SchoolDataDirect and SchoolMatters, others)

Comprehensive, Compatible, and Comparable Comprehensive, Compatible, and Comparable Data and Information Systems Must…Data and Information Systems Must…

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Most States’ Data Systems TodayMost States’ Data Systems Today

CSEIS

Student Information

Systems

Educator Data

Systems

Assessment / Testing

Systems

Curriculum / Content Systems

ID Management

Systems

PostsecondaryData

Systems

WorkforceData

Systems

SLDS:Statewide

Longitudinal Data

System

Financial / Operational

Systems

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• Include a data dictionary that defines common education data elements and values that should be used for those elements

• Include a logical data model that defines the structure (that is, the order of the elements) of records for students, teachers, classes, etc., and the links between and among those records

• Include an XML schema that defines how your data should look when extracted from your existing datasets and stored in a separate operational data store

• Include a set of tools to help map your existing data elements to the Common Education Data Standard, among other functions

See the details at http://ceds.ed.gov.

The Common Education Data Standards…The Common Education Data Standards…

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• Are voluntary

• Build capacity to transform K-12 education through the use of education data

• Form a foundation for research and collaboration

• Integrate with other standards

• Are not a re-design of your existing data systems

• Are not a “no-cost” implementation – but costs only a fraction of what it would take to re-design your existing data systems

• Create opportunities to take advantage of economies of scale

The Common Education Data Standards…The Common Education Data Standards…

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A MechanismA Mechanismto Implement theto Implement the

Common Education Data StandardsCommon Education Data Standardsin Your SEAin Your SEA

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The Complexity of Your SEA’s Data Systems…The Complexity of Your SEA’s Data Systems…

ODS

Student Information Systems

Student RecordsTeachersCourses

Classes/SectionsClasses/SectionsDiscipline/BehaviorGrades/Transcripts

More

Educator Data SystemsTeacher Records

PrincipalsOther Education Staff

Evaluation DataCredentials/Licenses

SchedulesSchedulesProfessional Development

Schools of EducationSchools of EducationMore

Assessment / Testing Systems

Common AssessmentsCommon AssessmentsLocal Assessments

Teacher AssessmentsFormative Assessments

Interim AssessmentsSummative Assessments

Student PerformanceStudent PerformanceMore

Curriculum / Content Systems

Common Academic StandardsCommon Academic StandardsAligned Academic StandardsAligned Academic Standards

Curriculum ComponentsInstructional Planning

Instructional ProgramsInstructional ProgramsInstructional MaterialsInstructional Materials

Instructional ResourcesInstructional ResourcesInstructional Activities

More

ID Management Systems

ID/Access ManagementStudentsTeachersCourses

Professional DevelopmentInstructional Resources

More

Postsecondary Data Systems

Educator PreparationEducator PreparationCollege ReadinessCollege Readiness

ReportingResearch

More

Workforce Data SystemsBusiness Partners

Workforce PreparationWorkforce PreparationWorkforce ReadinessWorkforce ReadinessBusiness RecruitmentArmed Forces/Military

ReportingResearch

More

SLDS:Statewide Longitudinal Data

SystemLocally Identified Elements

Locally Defined ValuesLocally Defined Structure

Locally Developed AppsLocally Developed Reports

Lack of Lack of Teaching/Learning ResourcesTeaching/Learning Resources

Unique in Each SEALack of CompatibilityLack of Compatibility

Lack of ComprehensivenessLack of Comparability

Lack of Data StandardsLack of Data Standards

Financial / Operational Systems

Budgets / AllocationsBudgets / AllocationsExpenditures

Resources / EquityResources / EquityFacilities Management

UtilitiesMore

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The Simplicity of Building Your SEA’s ODS…The Simplicity of Building Your SEA’s ODS…

ETLODS

Same In Each SEA

ODSODS:Operational

Data Store

(Dataset)

Student Information

Systems

Educator Data

Systems

Assessment / Testing Systems

Curriculum / Content Systems

ID Management

Systems

PostsecondaryData

Systems

WorkforceData

Systems

SLDS:Statewide

Longitudinal Data

System

Financial / Operational

Systems

Common Education

Data Standards

Different In Each SEA

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The CEDS ETL ProcessThe CEDS ETL Process

ETL

ETL

Extract Data from Datasets

Transform Data to

CEDS 2.0

Transform Data to XML

11 22

33 44

Processes 1 & 2 are unique to each state; processes 3 & 4 are the same for each

state.

Load XMLto ODS

ODSODS:Operational

Data Store

(Dataset)

Common Education

Data Standards

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Possible ApplicationsPossible Applicationsthat Can Sit on that Can Sit on

Your SEA’s ODSYour SEA’s ODS

AdvancingAssessing

ApplyingAnalyzing

Accessing Awareness

Acquiring

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Informing Teaching and Learning: Informing Teaching and Learning: The 7 A’sThe 7 A’s

DataInfrastructure}

UsingInformation

Most Work

{Apps

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Comprehensive, Compatible,

Comparable DatasetDataset

ETL App

TheThe

MarketplaceMarketplace

DashboardsEDFacts

Reporting

CRDC Reporting

AccountabilityPrinciples Support

Personalized Learning Plans

Learning Maps

Learning Content

More…Vendor Apps

AppsAvailable to Each SEA

Applications Can Be Created to Use Your ODSApplications Can Be Created to Use Your ODS

ODSODS:Operation

al Data Store

(Dataset)

Common Education

Data Standards

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Possible Teacher/Learner AppPossible Teacher/Learner App

Teaching and Learning AppTeaching and Learning AppAccess

AnalyticsInform Teaching and Learning

Teachers and Teachers and Other Education LeadersOther Education Leaders

SISSISStudent Information System

LMSLMSLearning Mgmt System

AMSAMSAssessment Mgmt SystemAt-Risk FactorsAt-Risk Factors

Dropouts

AnalyticsAnalyticsInfrastructureInfrastructure

Instructional Instructional Resources/MaterialsResources/Materials

AssessmentAssessmentResultsResults

Educator PortalEducator Portal

StudentStudentPerformancePerformanceEducatorEducator

EffectivenessEffectivenessProgramProgram

EffectivenessEffectiveness

Instructional PlanningInstructional Planning

Lesson PlanningLesson Planning

LearningLearningActivitiesActivities

LearningLearningAssessmentsAssessments

MarketplaceODSODS:

Operational Data Store

(Dataset)

Educator Role/Interface Logout

You are logged in as: Sallie Ann JonesSeptember 26, 2011

YOUR OPTIONSPowerSchoolCMS >>Your Lesson PlansYour CurriculumYour ePortfolioYour CredentialOther Resources

For JonathanAcademic Status >>AlertsHealthGradesAttendanceDisciplineTest DataeIGPQuery Data

Individualized Learning Plan

Student: Jonathan Alan Wallington ID: A3492K0013 Grade: 5Parent/Guardian: Edward J. Wallington Phone: 803-555-5187

123 Nice Wooded Place Cell: 803-999-4307Cary NC 27800 Emergency: 803-999-4307

ACADEMIC PROGRESSFor objectives you recently assessed or that are in your current lesson planning folder,

Jonathan Alan Wallington has successfully completed:1. xxxxxxxxxxxxxxxxxxx 2. yyyyyyyyyyyyyy 3. zzzzzzzzzzzzzzzzzzzzzzzzzzzz

Jonathan Alan Wallington has not successfully completed:1. aaaaaaaaaaaaaa2. bbbbbbbbbbbbbbbbbbbbbbbbbbbbb3. ccccccccccccccccccccccc

At Risk

NDetails

ACADEMIC RESOURCESStudents like Jonathan Alan Wallington were successful in using the following resources in the areas shown above:1. mmmmmmmmmmmmmmmmm (Add)2. nnnnnnnnnnnnnnnnnnnn (Add)

The following teachers have had success in helping students like Jonathan Alan Wallington:1. Margaret Wilson at Harrisburg Middle School, Saluda2. James Eiger at Jones Middle School, Greer

YOUR SIMILAR STUDENTSThe following students in YOUR classesare currently like Jonathan AlanWallington:

1. Kendra Marie Elderby2. Sandra Jane Fisher3. Martin James Harris4. Laron Willis Nations

ACADEMIC GROWTHThe following chart indicates the current academic growth based on anticipated/expected growth for Jonathan Alan Wallington:

1.83

ELA Math Science Soc Studies

Vinegar Base Elementary School

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Value Added

from

ODS Data

Value Added for the Teacher and LearnerValue Added for the Teacher and Learner

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Possible Automated Federal Reporting App(s)Possible Automated Federal Reporting App(s)

AFR AppAFR App(Automated Federal Reporting)

EDFacts(USED/NCES/EDEN)

79 File Types

CRDC(Civil Rights Data Collection)

2 Parts

SFSF(State Fiscal Stabiliz’n Fund)33 Indicators/3Descriptors

CCD(Common Core Data/Fiscal)

Survey Financial Data

SDFSCA(Safe/Drug Free Schools)

Through CSPR

M-V(McKinney-Vento)

Through CSPR

MSRI(Migrant Student Records Init)

Complete Student Records

CSPR(Consol State Perform. Rpts)

191 Indicators

OCEP(Office of Spec Ed Programs)

34 Indicators

Perkins(Perkins Act)

Completer/Cluster/Other

RTTT(Race to the Top)

America COMPETES Act

TIF(Teacher Incentive Fund)

6 Sections

IPEDS(Integrated Postsecondary

Education Data System)Common Data Elements

N and D(Neglected/Delinquent

Children)Through CSPR

De-Identification/Anonymization ToolDe-Identification/Anonymization Tool

ODSODS:Operational

Data Store

(Dataset)

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Informing Constituencies and Informing Constituencies and CommunitiesCommunities

De-Identification/Anonymization ToolDe-Identification/Anonymization Tool

SDD Aggregation ToolSDD Aggregation Tool School Matters Aggregation ToolSchool Matters Aggregation Tool

www.schooldatadirect.orgwww.schooldatadirect.org www.schoolmatters.comwww.schoolmatters.com

ODSODS:Operational

Data Store

(Dataset)

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Possible Research App(s)Possible Research App(s)

An SEA Consortium for a Specific Research Project

A Major University Under Contract to Individual SEAs or a Consortium

ODSODS:Operational

Data Store

(Dataset)

ODSODS:Operational

Data Store

(Dataset)

ODSODS:Operational

Data Store

(Dataset)ODSODS:

Operational Data Store

(Dataset)

ODSODS:Operational

Data Store

(Dataset)

ODSODS:Operational

Data Store

(Dataset)

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Work RequiredWork Requiredto Build to Build

Your SEA’s ODSYour SEA’s ODS

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Integration of Your Various Data Sets into Your SEA’s ODS…Integration of Your Various Data Sets into Your SEA’s ODS…

ODS

Student Information Systems

Student RecordsTeachersCourses

Classes/SectionsClasses/SectionsDiscipline/BehaviorGrades/Transcripts

More

Educator Data SystemsTeacher Records

PrincipalsOther Education Staff

Evaluation DataCredentials/Licenses

SchedulesSchedulesProfessional Development

Schools of EducationSchools of EducationMore

Assessment / Testing Systems

Common AssessmentsCommon AssessmentsLocal Assessments

Teacher AssessmentsFormative Assessments

Interim AssessmentsSummative Assessments

Student PerformanceStudent PerformanceMore

Curriculum / Content Systems

Common Academic StandardsCommon Academic StandardsAligned Academic StandardsAligned Academic Standards

Curriculum ComponentsInstructional Planning

Instructional ProgramsInstructional ProgramsInstructional MaterialsInstructional Materials

Instructional ResourcesInstructional ResourcesInstructional Activities

More

ID Management Systems

ID/Access ManagementStudentsTeachersCourses

Professional DevelopmentInstructional Resources

More

Postsecondary Data Systems

Educator PreparationEducator PreparationCollege ReadinessCollege Readiness

ReportingResearch

More

Workforce Data SystemsBusiness Partners

Workforce PreparationWorkforce PreparationWorkforce ReadinessWorkforce ReadinessBusiness RecruitmentArmed Forces/Military

ReportingResearch

More

SLDS:Statewide Longitudinal Data System

Locally Identified ElementsLocally Defined Values

Locally Defined Structure

Locally Developed AppsLocally Developed Reports

Lack of Lack of Teaching/Learning ResourcesTeaching/Learning Resources

Unique in Each SEALack of CompatibilityLack of Compatibility

Lack of ComprehensivenessLack of Comparability

Lack of Data StandardsLack of Data Standards

Financial / Operational Systems

Budgets / AllocationsBudgets / AllocationsExpenditures

Resources / EquityResources / EquityFacilities Management

UtilitiesMore

ODSODS:Operational

Data Store

(Dataset)

ETL

Common Education

Data Standards

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Work to Create Each SEA’s ODSWork to Create Each SEA’s ODS

Schools and Districts Prepare Data

SEA Collects Datafrom Districts

SEA Stores Data (SLDS, Other Sets)

ETL Extracts and Formats to CEDS 2.0

ETL Formats to XML, Loads to ODS

ODS Physically Stores XML Data

Applications

   ETL App

ODSODS:Operation

al Data Store

(Dataset)

CEDS

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Steps to Implement CEDS and Your SEA’s ODS…Steps to Implement CEDS and Your SEA’s ODS…

1. Collect the appropriate elements from your districts into your regular datasets at your SEA.

2. Map your SEA’s data elements to the CEDS data model.

3. Develop the “upper” part of the ETL application to extract and convert to your existing data to CEDS formats and values.

4. Implement the “lower” part of the ETL application to convert your data to the CEDS XML schema.

5. Load and store a physical XML copy of your data into your ODS.

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Comments andComments and

ConclusionsConclusions

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• Developers with licensed content can provide access through their applications

• Content providers like PBS, NSF, the Smithsonian, and others can provide access through systems databases

• SEAs wishing to use applications built on other data models will be able to provide data through their ODS

• Many more applications are possible, guided by our capacity to see the problem and create solutions

Other ConsiderationsOther Considerations

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Content Providers: Two StrategiesContent Providers: Two Strategies

Resources in the databases from content providers like PBS, NSF,

Smithsonian, and other non-profit content providers.

Resources from commercial content providers through their applications.

Curriculum / Content Systems

Common Academic StandardsCommon Academic StandardsAligned Academic StandardsAligned Academic Standards

Curriculum ComponentsInstructional Planning

Instructional ProgramsInstructional ProgramsInstructional MaterialsInstructional Materials

Instructional ResourcesInstructional ResourcesInstructional Activities

More

ODSODS:Operational

Data Store

(Dataset)

28

Schools and Districts Prepare Data

SEA Collects Datafrom Districts

SEA Stores Data (SLDS, Other Sets)

ETL Extracts and Formats to CEDS 2.0

ETL Formats to XML, Loads to ODS

ODS Physically Stores XML Data

Applications

   ETL App

ODSODS:Operation

al Data Store

(Dataset)

CEDS

Data Quality IssuesData Quality Issues

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Who Will Do the Work for You…Who Will Do the Work for You…

Schools and Districts Prepare Data

SEA Collects Datafrom Districts

SEA Stores Data (SLDS, Other Sets)

ETL Extracts and Formats to CEDS 2.0

ETL Formats to XML, Loads to ODS

ODS Physically Stores XML Data

Applications

11

22

33

44

55

66

77

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Contact InformationContact Information

Gary WestGary West116 Limerick RoadGreenwood, South Carolina 29649864-993-0821garywwest2@gmail.com (Note: TWO W’s)