the clarion - four coloniesfourcolonies.net/downloads/clarion_0919.pdf · thank you for choosing...

INSID E

THIS

ISSUE

President’s Message

Financials

Calendar

Advertisements

F O U R C O L O N I E S

H O M E S A S S O C I A T I O N

A W E L C O M I N G C O M M U N I T Y

W I T H P R I D E I N

O U R P R O P E R T Y

The Clarion S E P T E M B E R 2 0 1 9 V O L U M E 8 , I S S U E 9

SPECIAL POINTS

OF INT EREST

Book Club - 3

Paint Schedule - 4 – 5

Yard Waste Pick Up

Schedule - 6

2 President’s Message SEPTEMBER 2019

I hope residents have had a chance to see the terrific enhancements at our entryway at

81st St.

Flowers, landscaping and lighting have been installed on both sides of the entryway. In

addition, landscaping has been upgraded at Clubhouse 3 that includes decorative

boulders and new lighting that accents the trees there and the planter. More work is

scheduled there in 2020, so watch for upgrades.

As in past years, the swimming pool at Clubhouse 3 will remain open 2 weeks past

Labor Day, closing for the season after Sunday, Sept. 15.

Extensive discussions are under way involving our staff, lawn care provider and board

members regarding how best to fix the barren areas on our common grounds. I know

this has been a concern for many home owners as well as all for board members. We

will do our best to keep you informed of our progress in this area.

As always, I will see you on our walkways.

Bob Burgdorfer President, Four Colonies Homes Association —————————————————————————————————— Manager’s Report Rick Howell with Plaid, and I are met last month and discussed the fall tree planting

plan. We will begin planting new trees throughout Four Colonies in late October. We

received a bid from Rose Hill and will present it at tonight’s meeting for approval.

I have received bids for paving streets in Colony 3 & 4 this year. These bids will be

presented tonight for approval.

Harold and Alan removed all of the old and deteriorating shrubs from the front of

Clubhouse Three. They also power washed the tie wall and will be staining it.

Harold is monitoring the tree trimming that is currently being done in Colony 1.

3

FOUR COLONIES’ BOOK CLUB SELECTIONS 2018-19

First Wednesday; Social – 7 p.m.; Book Review – 7:30 p.m.

Date Book Title Author Book Type Reviewer/

Host

September

4, 2019 Select books for next year and party!!!

SIGN UP NOW FOR ELECTRONIC DUES PAYMENT

Four Colonies residents now have the opportunity to pay their monthly dues electronically.

To participate, residents must go to the office and provide your bank account information.

Also you will need to sign the bank's required written authorization to participate in the withdrawal.

Four Colonies will authorize your electronic dues payment around the 15th of each month or the first business day thereafter

NOTICE TO MEMBERS OF

FOUR COLONIES HOMES ASSOCIATION

THE BUDGET FOR 2020 WILL BE PRESENTED

SEPTEMBER 16, 2019.

AT THE BOARD OF DIRECTORS MEETING

CLUBHOUSE 3.

THE MEETING WILL BEGIN AT 5:45 PM.

IN ADDITION TO THE 2020 BUDGET,

THE YEAR-TO-DATE FINANCIAL RESULTS

WILL BE PRESENTED.

2019 - A&C Construction - Painting Order 1 12302 W. 82nd Terrace

2 12306 W. 82nd Terrace































4

2019 - R.H. Painting - Painting Order 1 8102-04 Monrovia

2 8106-08-10-12 Monrovia

3 8114-16 Monrovia

4 8118-20 Monrovia

5 8122-24 Monrovia

6 8126-28-30-32 Monrovia

7 7911-13 Colony Lane




11 7902-04-06-08 Colony Lane

12 7910-12-14-16 Colony Lane

13 7918-20-22-24 Colony Lane

14 7926 Colony Lane

15 7928 Colony Lane

16 7930 Colony Lane

17 7932 Colony Lane

18 7915-17-19-21-23-25 Colony Lane

19 7937 Colony Lane

20 7939 Colony Lane

21 7943 Colony Lane

22 7945 Colony Lane

23 7949 Colony Lane

24 7951 Colony Lane

25 7955 Colony Lane

26 7957 Colony Lane

27 8001-03 Monrovia

28 12201-03-05-07 W. 79th Terrace

29 12100-02-04-06 W. 79th Terrace

30 12108-10-12-14 W. 79th Terrace

31 8101-03-05-07 Halsey

32 12115-17-19-21 W. 82nd Terrace

33 12123-25-27-29-31-33 W. 82nd Terrace

5

6

Collection will be made on the following MONDAY dates:

Please have your paper bags or 18” x 36” bundles out by 7:00 am

Thank you for choosing Republic Waste Services for your Trash, Yard Waste and Recycling needs. We appreciate

your business and look forward to a great year.

All Yard Waste items must be packaged in paper lawn waste bags or tied into 18’ x 36” bundles.

Route Service begins at 7:00 a.m. Please make sure all items are easily accessible from the street.

We only pickup natural yard waste including grass, leaves, tree limbs, flower or garden plants

(without their pots), walnuts, apples, Christmas trees (6’ or less), etc. All materials collected are taken to a licensed

compost facility. This recycling facility does not allow for ANY trash, landscape, or construction materials. If bags

contain trash or foreign material they will have to be left at the curb. Any plastic inside your bag will be considered

trash and not picked up. We do NOT collect animal waste. Please tie brush securely with rope or twine – not wire.

Mark bundles of thorns for the driver’s safety. Christmas Trees are the only items that do not require bagging or

bundling. We will accept Christmas trees up to 6’ in length, if larger please cut in half.

Maximum item weight is 50 pounds. Do not use plastic tape on paper bags since it is not

biodegradable. Small cardboard boxes may be used provided they are no larger than the size and weight limits. We

suggest boxes for fruits, small brush, wood or items that would easily break a bag during removal. We ask you to not

use cans for your waste.

Thank you for your business and compliance with our guidelines

March 11 August 12

April 15 September 9

May 13 October 14

June 10 November 11

July 15 December 9

7

ARCHITECTURAL CONTROL APPROVAL

IS STILL A REQUIREMENT!!!!!!

Architectural Control Approval is required before any permanent exterior change is made. This would include the

removal of a fence, the removal of trees, the addition of trees and shrubs, basically any addition, or removal or

replacement.

If you are planning to rebuild a deck or a fence in the same way it is currently designed, it is still necessary to get

approval.

Architectural control helps to ensure that changes will fit in with the aesthetics of the surroundings. The look of your

home impacts the look and value of your neighbors home. The reverse is also true; what your neighbor does to the

exterior of his home impacts your home value. The Architectural Control Committee works hard to quickly approve

homeowner requests.

YOU NEED ARCHITECTURAL CONTROL APPROVAL BEFORE BEGINNING

ANY EXTERIOR CHANGES TO YOUR HOME!!!!!!!

ARCHITECTURAL CONTROL FORMS ARE AVAILABLE AT THE OFFICE IN CLUBHOUSE 2

AND ON THE WEBSITE AT www.fourcolonies.net

IN THE KNOW

Communication for the Four Colonies Community

IN THE KNOW is a great way to stay up-to-date with the “goings-on” in Four Colonies.

IN THE KNOW will keep you “in the know” with community announcements and invitations.

To join IN THE KNOW, just fill in your e-mail address below and drop this information off at the

office, email - the office at [email protected], or call the office (913) 888-4920.

Name____________________________________________________

E-Mail Address_____________________________________________

Phone #——————————————————————————

REMINDER Everyone needs to pick up after their pets.

It’s the law. City of Lenexa Ordinance Leash Law 3-2-D-3 states “owners must remove any excrement deposited by his animal on any public or private property.” It is also “unlawful for any domestic

animal to run at large.” 3-2-D-2 of the Leash Law.

8

BOARD MEETINGS

ALWAYS THE 3RD MONDAY OF THE MONTH

How to reach us:

Phone: 913-888-4920

Fax: 913-888-6732

Four Colonies Office E-Mail:

[email protected]

Four Colonies WEB Site:

www.fourcolonies.net

Satellite Dish

Do’s & Don’ts

Do Not place on roof.

Put in inconspicuous place.

Place under roof, on siding, as close

to top as possible.

Attach to chimney.

Place on pole inside fence.

Place on fence.

Not on common grounds and tree on

common grounds cannot be removed.

PARKING REMINDERS

We do not allow commercial vehicles

We do not allow vehicles to be stored. If they are not operational or in regular use,

they are not allowed to be parked in Four Colonies.

Article III, Section 3 of the Revised Bylaws

Parking Rights. The Owner or Owners of a Lot which does not have on-lot parking shall be

entitled to no more than two automobile parking spaces as near to the owned lot as practical.

The Owner or Owners of a Lot which has on-lot parking shall be entitled to no more than one

additional automobile parking space as near to the owned Lot as practical. Garages and

carports shall be considered to be on-lot parking facilities. (Adopted: September 18, 1989)

The second space should not interfere with your neighbors’ parking by their front doors.

Guests should be instructed to park in a clubhouse parking lot. Any additional vehicles should

be parked where they do not interfere with your neighbors parking privileges.

REPUBLIC SERVICES

TRASH REMOVAL HOLIDAYS SCHEDULE

RESIDENTIAL CUSTOMERS

OBSERVED HOLIDAY

NEW YEARS DAY

MEMORIAL DAY

INDEPENDENCE DAY

LABOR DAY

THANKSGIVING DAY

CHRISTMAS DAY

Should one of the above holidays

fall on your

Normal pick-up day, your waste will be picked up one day later that week.

ALL OTHER HOLIDAYS THERE WILL BE

NORMAL PICKUP SERVICE.

mailto:[email protected]

http://www.fourcolonies.net/

9

FOUR COLONIES HOMES ASSOCIATION

ANNUAL HOMEOWNER MEETING MINUTES

July 15, 2019

The Homeowner’s Forum started at 6:45 p.m. There were 13 homeowners present. The following topics

were discussed: grounds and erosion.

Vice President Linda Khan-McKibben called the Regular Board Meeting of July 15, 2019 to order at 6:54

p.m. A quorum was present.

Ms. Schenke made the motion to accept June 17, 2019, Regular Board Meeting minutes as written. Mr.

Buffington seconded and the motion passed. (Vote #1)

COMMITTEE REPORTS:

Manager’s Report – Ms. Hallblade read her report. Discussion followed. New Business- The Board received copies of bids to repair the concrete work behind Clubhouse 2. Discussion followed. Mr. Buffington made the motion to approve Harvey M. Kascht bid in the amount of $18,199.50 to the replace the concrete behind Clubhouse 2. Ms. Schenke seconded. The motion passed. (Vote #2) Unfinished Business- Ms. Khan-McKibben reported on a plan to beautify Four Colonies 81st Entrance and the area in front of Clubhouse 3. Discussion followed. Mr. Buffington made the motion to approve funding not to exceed $8,000.00 to beautify Four Colonies 81st Entrance and the area in front of Clubhouse 3. Ms. Guion seconded. The motion passed. (Vote #3) The Board discussed Clubhouse rental requirements. Mr. Simmons made the motion to change the Clubhouse Rental Policy to read: Clubhouse use is free to Board sponsored events in which at least one Board Member chairs the event and is a participant. Board approval must be voted for any event other than a Board approved Committee Meeting. The only EXPEPTION, is the existing Book Club and the existing Bunko Group both of which are considered ‘grandfathered’ in because of their long-standing use of the Clubhouses and are thus excluded from the rental fee and deposit requirement. All other homeowners must rent the Clubhouse at the posted fees, plus submit a damage deposit set by the Four Colonies Office. The deposit will be refunded if the facility is clean and free of damage after the rental. Both deposit and rental fee must be paid at the time of the reservation to hold the date. Ms. Schenke seconded. The motion passed. (Vote #4)

COMMITTEE REPORTS:

Architectural Review – There was no report.

Robert Burgdorfer President

Linda Khan-McKibben Vice-President

Sara Hurley Secretary

Jim Buffington Treasurer

Amy Guion

Ann Schenke

Doug Simmons

Dale Thomas

Stefanie Weishaar

Erin Hallblade

Absent: Bob Burgdorfer & Dale Thomas

General Manager

10

Common Facilities – There was no report. Finance- The Board received copies of the financial reports. Discussion followed. Mr. Buffington stressed the need for Committee Chairs to get their budget needs for 2020 to him as soon as possible. Grounds- There was no report. Painting – There was no report. Social – Ms. Khan-McKibben reported the June 30, 2019 gathering to celebrate Independence Day was a great success. There was food, petting zoo, face painting, and balloon builder. Long Range Planning Committee – Mr. Buffington reported the Committee is discussing the storm sewer drains in Four Colonies to see if there is a need to add this item to the 2020 Budget. Mr. Buffington reported new trees are scheduled to be planted in 2019 and 2020. Communications - There was no report. Ms. Khan-McKibben made the motion to adjourn, seconded by Ms. Schenke. The meeting adjourned at

8:10 p.m.

Respectfully Submitted By:

________________________________________

Sara Hurley, Secretary

________________________________________

Approved On

A = Abstain Y = Yes N = No

BOARD OF DIRECTORS VOTING RECORD

FOR THE – July 15, 2019 MEETING

Board Member 1 2 3 4 5 6 7 8 9

Jim Buffington Y Y Y N

Amy Guion Y Y N Y

Sara Hurley Y Y Y Y

Linda Khan-McKibben Y Y Y Y

Ann Schenke Y Y Y Y

Doug Simmons Y Y Y Y

Dale Thomas - - - -

Stefanie Weishaar Y Y N Y

Bob Burgdorfer - - - -

11

Four Colonies Homes Association

Balance Sheet 7-31-19

Account Description Operating Reserves Other Totals

ASSETS

10100 Petty Cash 500.00 500.00

10200 National BK of KC Operating CH 357,469.83 357,469.83

10209 Great Western Bank 246,552.64 246,552.64

10210 United Missouri Bank 247,189.72 247,189.72

10212 Bank Of Labor 1 140,084.20 140,084.20

10214 ANB Bank 222,129.56 222,129.56

12000 Unit Dues Receivable 112,941.56 112,941.56

12100 Accrued Interest Receivable 5,267.39 5,267.39

12400 Allowance for Delinquent Dues (71,000.00) (71,000.00)

12800 Prepaid Insurance 14,728.55 14,728.55

12820 Prepaid Copy Expense 30.73 30.73

15257 Bank Of Labor 2 110,598.12 110,598.12

15263 Fidelity Bank Reserve 252,790.49 252,790.49

17100 Improvements

1,815,644.58 1,815,644.58

17200 Clubhouse

438,600.00 438,600.00

17300 Clubhouse Improvements 225,181.46 225,181.46

17400 Trucks/Equipment

69,907.43 69,907.43

17500 Furniture/Appliances

23,710.08 23,710.08

17600 Pool

495,331.28 495,331.28

17700 Computers

13,073.05 13,073.05

17800 Land

913,175.69 913,175.69

17900 Construction in Progress 194,176.36 194,176.36

18100 Accum Depreciation (2,188,375.00) (2,188,375.00)

___________ ___________ ____________ ___________

TOTAL ASSETS 419,938.06 1,219,344.73 2,000,424.93 3,639,707.72

=========== =========== =========== ===========

LIABILITIES & EQUITY

CURRENT LIABILITIES:

20510 Accrued Income Tax 3,807.00 3,807.00

22250 Prepaid Homeowner Dues 29,594.29 29,594.29

22260 Accrued Payroll 4,372.81 4,372.81

22270 Accrued Interest 262.91 262.91

22300 Clubhouse Deposits 1,700.00 1,700.00

___________ ___________ ___________ ___________

Subtotal Current Liabilities. 39,737.01 0.00 0.00 39,737.01

EQUITY:

26500 Designated Capital 1,045,300.28 1,045,300.28

27500 Additional Pd - In Capital 477,953.04 477,953.04

28000 Retained Earnings-prior years 2,765,049.96 2,765,049.96

Current Year Net Income/(Loss) (688,332.57) 0.00 0.00 (688,332.57)

___________ ___________ ___________ ___________

Subtotal Equity 3,599,970.71 0.00 0.00 3,599,970.71

TOTAL LIABILITIES & EQUITY 3,639,707.72 0.00 0.00 3,639,707.72

=========== =========== =========== ===========

12

Four Colonies Homes Association

Income/Expense 7-1-19 - 7-31-19 Current Year-To-Date

Account Description Actual Actual

INCOME:

33000 Administrative & Common Area 97,359.95 681,519.65

33010 Reserves - Roof Replacement 16,104.84 112,733.88

33020 Roof Repair 1,250.00 8,750.00

33030 Gutters 3,071.83 21,502.81

33031 Gutter Repair 833.33 5,833.31

33040 Paint - Homes 17,921.92 125,453.44

33050 Paint/Roof - Garage 290.42 2,032.94

33060 Paint/Roof - Carport 588.68 4,120.76

33070 Light Credit (591.50) (4,140.50)

34000 Clubhouse Rentals 750.00 3,700.00

34010 Clarion 180.00 2,130.00

34020 Interest-Regular 167.00 1,788.86

34022 Major Improvements Interest 555.73 8,249.87

34030 Misc. Other 6.00 615.63

34040 Misc. Owner Income 0.00 60.00

34045 Income Pool Cards 200.00 960.00

34050 Collection Income 0.00 1,050.00

__________ __________

Subtotal Income 138,688.20 976,360.65

EXPENSES

General & Administrative

50011 Payroll 17,802.64 139,063.32

50021 Accounting Fees 0.00 1,219.70

50031 Annual Audit/Tax Prep 0.00 6,250.00

50040 Web Page Maintenance 212.88 387.88

50041 Computer 0.00 455.17

50051 Copier Expense 153.10 1,092.39

50061 Collection Expense (Del Due) (207.50) (17.17)

50071 Insurance 0.00 25,353.10

50091 Legal 150.00 150.00

50095 Bad Debt Expense 10,848.95 10,848.95

50111 Office Materials/Supplies 122.90 893.61

50112 Annual Meeting 0.00 1,975.12

50131 Postage 0.00 417.70

50141 Security Alarm 0.00 3,493.66

50151 Professional Services 286.78 2,204.89

50161 Taxes (corporate income) 0.00 5,516.00

50171 Taxes-other (property/licenses 0.00 208.45

50231 Office Telephone 412.80 2,856.15

50242 Service Charges 0.00 (30.00)

__________ __________

General & Administrative 29,782.55 202,338.92

13

Current Year-To-Date

Account Description Actual Actual

Common Area Maintenance

51032 Contract - Trash 8,135.20 48,068.07

51041 Pool Security Services 0.00 625.00

51042 Contract - Pool 5,546.84 15,150.10

51043 Keri System (Pools) 177.00 1,640.93

51051 Optional Lawn Service 0.00 781.84

51052 Contract - Lawn 15,000.00 105,000.00

51053 Yard Waste Pick Up 1,353.48 4,103.78

51062 Contract Tree Trimming 0.00 2,200.00

51063 Tree Maintenance 4,950.00 26,005.00

51072 Snow Removal/Chemicals 0.00 19,172.98

51082 Pool Maintenance/Improvements 2,208.96 2,839.70

51083 Site Lighting Project 123,789.60 1,033,776.86

51092 Grounds Improvements 98.25 865.41

51095 Public Relations 0.00 1,606.40

51115 Common Facilities Maintenance 1,288.04 8,306.12

51116 Termite Treatment Clubhouses 0.00 1,098.96

51142 Utilities 9,895.78 26,603.03

51152 Truck Maintenance/Golf Cart 367.82 5,544.68

51162 Tools/Equip/Supplies 186.24 970.81

__________ __________

Common Area Maintenance 172,997.21 1,304,359.67

Residential Maintenance

52013 Paint Homes 38,300.00 95,700.00

52034 Paint Residential Fences 6,544.00 15,014.00

52043 Residential-Roof Repairs 1,295.00 7,755.00

52053 Gutter -Repairs 1,677.00 4,663.00

__________ __________

Residential Maintenance 47,816.00 123,132.00

Major Improvements/Repair

53014 Street Repair 0.00 6,872.00

53037 Erosion 0.00 4,380.00

53055 Pool 2 Bathrooms 0.00 9,001.61

53095 Clubhouse Improvement Project 0.00 14,609.02

__________ __________

Major Improvements/Repai 0.00 34,862.63

Reserves

__________ __________

Reserves 0.00 0.00

TOTAL EXPENSES 250,595.76 1,664,693.22

Current Year Net Income/(loss (111,907.56) (688,332.57)

========== ==========

SEPTEMBER 2019

JOYCE ZIBRO

Your Real Estate Specialist

since 1976

Four Colonies Resident

since 1973

FIVE SALES JULY 25 THRU AUGUST 19

Another active month: One Manor lll, 2 bedroom 1 full and 2 half baths, three-story, carport, listed at

$142,500. One Chalet 3 bedroom, 2.5 bath, two-story, 2 garage, listed at $215,000; One Manor l,

3 bedroom, 2.5 baths 2-story, 2 car garage., listed at $165,000. One 3 bedroom, 1.5 bath, 2-story,

listed at $147.000 and One Garden View free-standing Home, Bristol revised, listed at $269,900.

NINE PROPERTIES ON MARKET

Here is the line-up: Two Maisonette ll 2-stories, 2 bedroom, 1.5 baths, listed at $135,000 and $159,000.

Two end unit ranches on crawl space, listed at $139,000 and $157,000 (2 bedroom, 1 bath and

3 bedroom, 2 bath). One Manor l, 2 story, 3 bedroom, 2.5 bath, carport, listed at $169,000, Two

free-standing Garden Villa ranches: 2 bedroom,1.5 bath listed at $180,000 and 3 bedroom, 2 bath, listed

at $172,500. Both with 2 garages. Two Garden View free-standing 4 bedroom, 3 bath Windham plan

homes, listed at $227,500 and $234,800.

TIME TO SELL/BUY?

Mortgage loan rates won’t stay low forever. This Fall might be a good time to act, if you have been

contemplating a move...smaller, larger, one level, retirement community? Call me for a free, no

obligation market analysis of your property.

JOYCE ZIBRO

RE/MAX REALTY SUBURBAN

913-645-9144

[email protected]

www.JoyceZibro.com

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* Kitchen. * Bathroom. * Basement. * Hardwood floor. * Ceramic. * Carpet. * Plumbing & electrical. * Garage shelves. * Interior and exterior paint. * Wood rotten and general siding. * Deck, and fence. * Yard work, and patios. * Concrete, and concrete decoration.

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SUN MON TUE WED THU FRI SAT

1 2

LABOR DAY

OFFICE

CLOSED

3

POOLS 1,2 &

4 CLOSE

4

BOOK CLUB

7:00 pm

5 6

Ronnie’s - 87th

St - Coffee

9:00am

7

RENTAL CH1

8

RENTAL CH1

9

YARD WASTE

PICK UP 7:00

10

C. FACILITIES

CH 3 - 11 AM

11 12

13 Ronnie’s - 87th

St - Coffee

9:00am

14

RENTAL CH3

15

POOL 3

CLOSES

16

BOARD

MEETING

5:45 PM CH 3

17

BUNKO

6 PM CH3

18 19

CLARION

DEADLINE


St - Coffee

9:00am

21

RENTAL CH1

22 23 24 25 26 27 Ronnie’s - 87th

St - Coffee

9:00am

28 PLANT

EXCHANGE CH1

PARKING LOT

9-10 AM

29

30

——

SUN MON TUE WED THU FRI SAT

1 2 3 4 Ronnie’s - 87th

St - Coffee

9:00am

5

6 7

8

9 10


St - Coffee

9:00am

12

13

14

YARD WASTE

PICK UP 7:00

15

BUNKO

6 PM CH3

16 17

CLARION

DEADLINE


St - Coffee

9:00am

19

SEPTEMBER 2019

OCTOBER 2019

NEXT BOARD MEETING SEPTEMBER 16, 2019

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