the city of lake forest city council agenda august 4, … · the city of lake forest city council...

THE CITY OF LAKE FOREST CITY COUNCIL AGENDA August 4, 2014 6:30 pm

City Hall Council Chambers

Honorable Mayor, Donald Schoenheider

Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 p.m. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (11), The City Council will be discussing Pending Litigation and 5ILCS 120/2 (c) (1), The City Council will be discussing personnel matters. Adjournment into executive session RECONVENE INTO REGULAR SESSION PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR

A. Approval of a Resolution of Sympathy for Edward M. Smith

A copy of the Resolution can be found on page 11. COUNCIL ACTION: Approve the Resolution

2. COMMENTS BY CITY MANAGER .

A. A Review of ETSB (Emergency Telephone System Board) Ordinance

Chapter39 of the City Code relating to the composition of the Board and its functions and Review Progress of 911 Dispatch Consolidation.

PRESENTED BY: POLICE CHIEF JIM HELD (847) 810-3802

EMERGENCY TELEPHONE SYSTEM BOARD In 1989 the City Council established Ordinance #1833 (The E911 Surcharge and Emergency Telephone System Board). In 2012 the ordinance was amended with regard to the composition of the board. The ETSB currently consists of The Mayor, all sitting Aldermen, the Police Chief, Deputy Police

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August 4, 2014 City Council Agenda

Chief of Administration, and the Fire Chief. These current members shall serve so long as they hold their above stated office or position. Duties of board members include, but are not limited to the following:

a. Planning a 911 system; b. Coordinating and supervising the implementation, upgrading, or maintenance

of the system, including the establishment of equipment specifications and coding systems;

c. Receiving monies from the surcharge imposed under this article and from any other source, for deposit into the Emergency Telephone System Account;

d. Authorizing all disbursements from the account; and e. Hiring on a temporary basis, any staff necessary for the implementation or

upgrade of the system. DISPATCH CONSOLIDATION UPDATE On June 1, 2014 The City of Lake Forest entered into an agreement with the Village of Glenview for 911 dispatching service to be provided by Glenview to Lake Forest. Glenview will also provide dispatching service to Highland Park, Lake Bluff and Highwood. Glenview currently operates a consolidated dispatch center serving the communities of Glenview, Grayslake, Niles and Morton Grove. The new consolidation including Lake Forest will be operated from the Highland Park facility located at 1677 Old Deerfield Road, Highland Park, Illinois. (Highland Park Public Safety Building) This facility will have full redundancy at the Glenview 911 dispatching center. This will be the first fully redundant 911 center operating within the state of Illinois. Lake Forest will also benefit by having next generation 911 after consolidation. Transition to the consolidated dispatching is scheduled for early September. The vast majority of the work done to this point has been behind the scenes technical connectivity work. The Lake Forest Public Safety Building is undergoing some front lobby modifications to allow residents to continue to utilize the building after hours. (Page12) Residents will be able to contact the central dispatch center from the lobby via video phone communications. (Page13) Lake Forest recently received approval from the Illinois Commerce Commission for the modification of the 911 Emergency Telephone Number System. Radio Frequency modification for the Fire Department has started. Improvements to the East Shore Radio Network for police radios have also begun. This will provide for better two way radio communication for all police departments in the network. Preliminary estimates were provided to the City Council in April 2014 to assess the projected savings from consolidation. The approved FY15 budget anticipated dispatch services to be provided in-house since the consolidation had not yet been approved. Attached are revised FY15 budget estimates based on the currently anticipated transition costs (page 14), as well as an updated ten-year cost comparison (page15) reflecting that considerable cost savings are still anticipated with consolidation. COUNCIL ACTION: No Action Required

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3. COMMENTS BY COUNCIL MEMBERS

A. Public Works Committee

1. Request City Council Input on a Com Ed Fee to Provide Detailed Engineering Plans and a Cost Estimate for Burying Electrical Lines Along McKinley Road Between Deerpath & Westminster

PRESENTED BY: Alderman Waldeck, Chairman of the Public Works Committee and

Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are seeking City Council input and possible approval to proceed with a detailed design and cost estimate for Com Ed to bury their overhead wires along McKinley Road between Deerpath and Westminster. Beginning on page 16 is Com Ed’s initial project cost estimate and proposed scope of services to develop a detailed design and a refined estimate for the City. Additional information begins on page 24. PROJECT REVIEW/RECOMMENDATIONS: The Public Works Committee met on July 29th to review Com Ed’s proposal as well as various ideas to re-design the train station parking lot. The same engineering firm, T.Y. Lin, provided the design for the new bike path and possible options for the parking lot re-design. At the conclusion of Tuesday evening’s meeting, members of the Public Works Committee voted to seek additional input from City Council. Although the members recognized the possible large expense of burying the Com Ed lines for that one specific block, they also acknowledged the benefits of the poles being eliminated from a construction, use, and aesthetic standpoint. The Public Works Committee is encouraging Aldermen to visit the site before Monday evening’s meeting to review the proposed burial. Reviewed Date Comments Public Works Committee July 29, 2014 Seeking Council Input

BACKGROUND/DISCUSSION: The McClory bike path currently runs from Illinois to Old Elm and Woodland to the Lake Bluff border. For years, bicyclists have used the parking lots in between Illinois and Woodland to connect the two paths. In 2013, the City received a federal grant to construct a new bicycle path along McKinley’s parkway. This new path will join the other two segments and will eliminate safety concerns of bicyclists traveling through multiple parking lots. The location of the new path will be in conflict with the existing Com Ed poles along McKinley. Per the existing franchise agreement between the City and Com Ed, poles in conflict with any of the City’s infrastructure must be re-located at Com Ed’s expense. For the parkway south of Deerpath and north of Westminster, there is enough room to move the poles and plant the proposed landscape as designed. Although pole relocation is possible between Deerpath and Westminster, the result will be a new ten foot wide path with poles three feet from its edge, and a significant grade change from the path to the remaining parkway.

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Staff met with Com Ed officials and requested an estimate to bury their electrical lines for that one specific block. Both Com Ed personnel and staff recognized that use of an existing underground duct bank would reduce the overall cost of burying the lines. BUDGET/FISCAL IMPACT: To develop a detailed engineering design and a refined cost estimate, Com Ed requires that 10% of their “high level” estimate be paid by the City. In this case, Com Ed’s July 28th burying estimate is $360,989. To proceed with design, the City will be required to pay Com Ed $36,098.90. Once the project is designed and a refined cost is provided by Com Ed, the City will have the choice to proceed or not. If the City choses to bury the electrical lines, the project cost would be reduced by the 10% amount already paid. The City could chose to pay the cost entirely or have the amount paid via Com Ed’s “Rider LGC, Local Government Compliance” program. For the Rider LGC program, Com Ed would apply an additional per kilowatt-hour charge onto monthly bills of customers within the municipal boundaries of Lake Forest; the monthly charge would occur until the entire project costs are paid in full. Com Ed estimated that a detailed design and cost proposal would take approximately ten weeks to produce. If approved by the City Council, the actual line burial would still occur this fiscal year; the path construction would then begin in May, 2015. If the design and cost estimate fee is approved by City Council this evening, it would be approved as a non-budgeted expenditure from the Capital Improvement Fund. If needed, the expense would be included in the year-end supplemental appropriation ordinance.

FY2015 Funding Source

Account Number

Account Budget

Amount Requested

Budgeted? Y/N

Capt. Imp. Fund TBD $0 $36,098.90 N COUNCIL ACTION: If determined to be appropriate by City Council, approve a design and cost estimate fee to Com Ed in the amount of $36,098.90 to bury the power lines along McKinley from Deerpath to Westminster.

B. Property and Public Lands Committee

1. Consideration of a Recommendation from the Property and Public Lands Committee in Support of the Award of a Contract to Teska Associates, Inc. for Continued Consulting Services Related to Redevelopment of the City’s former Municipal Services Site.

PRESENTED BY: Alderman Reisenberg,

Chairman of the Property and Public Lands Committee PURPOSE AND ACTION REQUESTED: Approval is requested to authorize the City Manager to enter into a contract with Teska Associates, Inc. for continuing professional services. BACKGROUND AND DISCUSSION: In September, 2007, an ad hoc committee was appointed by then Mayor Rummel to study and begin a public dialogue about the future of the City owned property located on the northwest corner of Laurel and Western

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Avenues. After more than nine months of community discussion, the adhoc committee presented a land use concept and development parameters for the site as a framework for discussions with potential developers. The Council accepted the work of the adhoc committee however, at that time, redevelopment efforts were put on hold pending a return to stronger market conditions. In 2013, at the direction of the City Council, the Property and Public Lands Committee (PPL) re-focused on the former Municipal Services site as a high priority. Preliminary work was completed to confirm that the property is eligible for consideration as a Tax Increment Financing District (TIF), the development parameters were reviewed and updated, a developer selection process was completed and preliminary negotiations are underway with a selected developer. The PPL is scheduled to present a recommendation to the City Council in September, 2014 relating to the final selection of a developer and approval of a Term Sheet. A timeline for the public review process will also be presented at that time. To date, the consultant’s role in this process has been vital. Teska Associates, Inc. was initially selected as the City’s consultant for this project in 2012, after a Request for Proposals was issued and after interviews of various consultant teams were conducted by the PPL. The Committee concluded that Teska, and the partners that Teska brought to the table, provided the skills, personalities and approach that best fit the characteristics of this site and the needs of the community. Teska brings not only the technical expertise necessary to establish a TIF District, but also creativity and an understanding of the importance of the public process both of which the Committee felt was essential for this project. Given the key role Teska has played in the process to date and the strong working relationships developed, the PPL recommends entering into a contract with Teska, Inc. for continuing professional services for the next phase of the redevelopment process. The work in this phase will include, finalizing a redevelopment plan which is required as part of the process of considering a TIF District, assisting with the public review process and if determined to be appropriate, establishing the TIF District, and negotiating a Term Sheet and preliminary sales agreement with the developer. The PPL recommends that the contract for this phase of work be approved in an amount not to exceed $35,000. This amount is included in the approved FY 2015 budget. A draft of the contract can be found on page 49. Importantly, the action requested by the Council at this time does not approve a particular plan for the site, but instead, sets the framework for the critical next steps in moving the community discussion forward on the future of the former Municipal Services site. BUDGET/FISCAL IMPACT: Consultant fees, or some portion of the fees, will ultimately be reimbursed through funds generated by the TIF District, if one is established.

FY2015 Funding Source Amount Budgeted

Amount Requested

Budgeted Y/N

Land Sale/Acquisition Account

#311-0050-413-3511 $35,000 Not to Exceed

$35,000 Yes

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RECOMMENDATION: Authorize the City Manager to enter into a contract with Teska Associates, Inc. for an amount not to exceed $35,000 for consulting services to support redevelopment of the City owned property located at Laurel and Western Avenues. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA

ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION

1. Approval of the July 21, 2014 City Council meeting Minutes

A copy of the minutes begins on page 26.

2. Check Register for period June 28- July 25, 2014

Fund Invoice Payroll Total General 433,364 1,095,853 1,529,217 Water & Sewer 85,551 110,088 195,639 Parks & Recreation 132,258 413,891 546,149 Capital Improvements 249,607 0 249,607 Motor Fuel Tax 678,380 0 678,380 Cemetery 8,869 15,142 24,012 Senior Resources 8,683 20,326 29,009 Deerpath Golf Course 41,377 46,004 87,381 Fleet 71,227 37,349 108,575 Debt Funds 0 0 0 Housing Trust 90,000 0 90,000 Park & Public Land 0 0 0 All other Funds 860,975 133,526 994,501

$ 2,660,290 $ 1,872,181 $ 4,532,471

3. Award of Contract for Thermoplastic Lane Marking

STAFF CONTACT: DAN MARTIN, SUPERINTENDENT OF PUBLIC WORKS (810-3561)

PURPOSE AND ACTON REQUESTED: Staff requests approval to award the contract for thermoplastic lane marking to Superior Road Striping. BACKGROUND/DISCUSSION: The City of Lake Forest, as a member of the Northwest Municipal Conference (NWMC), also belongs to the Suburban Purchasing Cooperative (SPC). The SPC is made up of 134 communities in the Northwest Municipal Conference,

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the South Suburban Mayors and Managers Association, the DuPage Mayors Conference, and the Will County Government League. One of SPC’s annual joint purchasing initiatives is the thermoplastic lane marking bid for member agencies. SPC’s lane marking specifications meet Illinois Department of Transportation (IDOT) standards. Bids and selection of the lowest responsible and responsive bidder are approved by IDOT. The 2012 SPC/IDOT lane marking contract was awarded to Superior Road Striping, Inc. of Melrose Park, Illinois. In February 2014, the Suburban Purchasing Cooperative’s Governing Board approved the second of three possible one-year extensions of the SPC Lane Marking Contract #123 to Superior Road Striping from April 12, 2014 through April 11, 2015, with a 5% price increase. The table below shows the unit price cost difference between the contract City Council awarded in 2013 and the proposed 2014 contract. With the contract extension, Superior Road Striping agrees to all terms and conditions as set forth in the specifications contained within the original contract and Superior Road Striping must comply with all IDOT rules and regulations.

DESCRIPTION Unit of

Material 2013

UNIT $ 2014-15

PROPOSED UNIT $ 4” Line LF $0.52 $0.54 6” Line LF $0.78 $0.81 12” Line LF $1.56 $1.63 24” Line LF $3.90 $4.09 Letters & Symbols SF $3.90 $4.09 Removal SF $0.72 $0.75

BUDGET/FISCAL IMPACT: The City of Lake Forest’s lane marking needs are split into four zones. The second of four zones was completed in 2013. This year, the City is requesting 135,000 linear feet of thermoplastic pavement marking to include 4”, 6”, 12”, and 24” wide lines, as well as various letters and symbols, which will cover the third of four zones. The total cost for the Lake Forest’s 2014 striping and marking will be $74,000. This is less than the $75,000 included in the FY2015 Capital Improvement Budget for this work.


Amount Requested

Budgeted? Y/N

Capital: 311-0050-431-6722 $75,000 $74,000 Y COUNCIL ACTION: Staff requests that City Council approve the thermoplastic lane marking contract to Superior Road Striping, Inc. in the amount of $74,000.

4. Consideration of an Ordinance Approving a Recommendation from the

Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)

STAFF CONTACT: Catherine Czerniak,

Director of Community Development (810-3504)

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The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. 1024 Waveland Road – The Zoning Board of Appeals recommends approval of a variance from the side yard setback to allow construction of a small addition to the rear of the house. Two letters of support were received from neighboring property owners. A neighbor living across the street stated opposition to side yard setback variances in general. (Board vote: 5 - 0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, including key exhibits; is included in the Council’s packet beginning on page 30. The Ordinance and complete exhibits is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation.

5. Approval of Shared Public Safety Information Technology Support to be Provided by InterDev for a One-Year Period

STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)

PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of Information Technology (IT) services provided by InterDev to support public safety initiatives. PROJECT REVIEW/RECOMMENDATIONS:

Reviewed Date Comments

City Council 7/16/12 City Council approved initial public safety IT support services agreement for six-month period (July – December).

City Council 5/5/14 Approval of InterDev as Gray List Vendor for FY15

BACKGROUND/DISCUSSION: In early 2012, ClientFirst Consulting Group provided a written assessment of the IT support needs required of public safety. ClientFirst determined that due to the downsizing of the IT division and increasing complexity of public safety technology, the police and fire departments required technical support beyond the capacity of the existing in-house IT staff. In July 2012, the City Council authorized a contract with ClientFirst Consulting Group to provide supplemental IT support specifically for public safety for a six-month period totaling $41,600. Since late 2012, the City has been involved in various studies to identify the most cost-effective strategy to provide IT services. An initial study with twelve (12) other communities resulted in the release of a joint Request for Proposals (RFP) in October 2013 by fourteen (14) communities, including Lake Forest, to purchase shared IT services. A

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City representative participated in the interviews for three finalist firms in November 2013. As a result of the RFP process, the communities of Buffalo Grove, Glenview, Kenilworth and Lake Bluff announced in April 2014 the award of a managed IT services contract with InterDev. Intending to leverage the consortium as opportunities arise, City staff included InterDev on the FY15 gray vendor list approved by the City Council on May 5, 2014. Despite inclusion on the gray vendor list, the City Council is required under the City’s purchasing policy to approve any specific initiatives with InterDev anticipated to exceed $20,000 annually. Staff recommends approval of an agreement with InterDev to provide supplemental public safety IT support to leverage the consortium opportunities and ensure optimum communication with both Glenview and the City’s IT division in light of the planned transition to consolidated dispatch. In recognition of the efficiencies afforded by this contractual relationship, Glenview has offered to pay 10% of the contract cost for these services, as outlined in the proposal (page 37). BUDGET/FISCAL IMPACT: Below is a summary of the budget:


Amount Requested

Budgeted? Y/N

General Fund – IT Contract Services $0 $62,784 N*

* This FY15 initiative will be funded from a currently vacant position in the Police Department that will be re-evaluated for the FY16 budget. The vacant position was budgeted at $85,377 for FY15, resulting in a net budgetary savings to the General Fund of $22,593. COUNCIL ACTION: Pursuant to a joint RFP process with surrounding communities, staff recommends approval of IT support services by InterDev in the amount of $62,784 for one year to support public safety initiatives. COUNCIL ACTION: Approve the five (5) Omnibus items as presented.

6. ORDINANCES

7. NEW BUSINESS

1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (5), The City Council will be discussing the consideration of purchase or lease of real property.

Adjournment into executive session RECONVENE INTO REGULAR SESSION 8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION

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9. ADJOURNMENT Office of the City Manager July 31, 2014 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons.

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RESOLUTION OF SYMPATHY

WHEREAS, EDWARD M. SMITH. was a dedicated and faithful employee of The City of Lake Forest Parks, Forestry and Public Works Department for 36 years, from June 7, 1948 through August 31, 1984; and WHEREAS, EDWARD M. SMITH during his employment held the following positions: Maintenance Worker 1948 Foreman 1966 Superintendent of Parks, Forestry and Grounds 1982; and WHEREAS, even in retirement EDWARD M. SMITH, continued to work for the City through the Senior Center as the first “Mr. Fix-It” and as the first senior car driver, helping to develop the senior transportation program; and WHEREAS, EDWARD M. SMITH, was an active member of Lake Forest American Legion Post No. 264, marching in the parade and coordinating all of the food for Lake Forest Day for many years; and

WHEREAS, the passing of EDWARD M. SMITH has taken away a highly regarded family member, employee and friend; NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest in session on August 4, 2014 does hereby express its deep regret and sincere sympathy to the members of the family of EDWARD M. SMITH. BE IT FURTHER RESOLVED that this resolution be spread upon the minutes of the City Council and a copy hereof, duly signed by the Mayor, be presented to the family of EDWARD M. SMITH. Adopted by the City Council of The City of Lake Forest on This 4th day of August, 2014.

_______________________________________ Mayor Donald Schoenheider

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Adopted

Budget

Status Quo

Estimate 4/21/14

City Council

Revised YE

Estimate

Actuals YTD

as of:

7/15/14

POLICE DEPARTMENT - GENERAL FUND

Personnel Costs 892,787 564,401 625,311 (1)

Glenview Contract - Operations 424,595 436,740 123,027.00

Loss of Knollwood 24,622 incl other lines

Glenview Contract - Capital 274,194 0

Capital - Public Safety Entry/Video 45,000 101,857

Contractual Services - Other 9,647 8,820 8,820

New World Software Maintenance 45,822 0 0 4,648.22

Training and Development 1,954 500 500

Maintenance of Equipment 9,085 5,000 5,000

Uniforms 809 500 500

Minor Equipment 833 300 300

960,937 1,347,932 1,179,028 127,675.22

Under (over) budget: (386,995) (218,091)

EMERGENCY TELEPHONE FUND

Personnel Costs 182,808 0 4,719.00

Glenview Contract 0 0.00

Contractual Services - Other 45,005 18,000 18,000 22,911.00

New World Software Maintenance 54,768 49,449 40,974 (2) 40,973.64

Capital Costs (verify eligibility):

Glenview Contract - Capital 278,755 278,754.81

Fire Station Alerting 31,542 Defer

Radio Frequency Improvements 86,010 88,470 88,470.00

Full Redundancy 26,664 27,426 27,426.33

282,581 211,665 453,625 463,254.78

Under (over) budget: 70,916 (171,044)

GRAND TOTAL 1,243,518 1,559,597 1,632,653 590,930.00

Under (over) budget: (316,079) (389,135)

(1) Personnel costs in FY15 will be combination of Glenview contract support and LF Employees.

(2) Portion accrued to FY14 as A/P ($9,890) - split between funds

8/4/14 CC

City of Lake Forest

Dispatch Budget - FY15Option 2: Operations General Fund/Capital Emergency Telephone Fund FY15

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8/4/2014

CURRENT/ STATUS

QUO

APRIL 2014

ESTIMATES

REVISED

ESTIMATE*

OPERATIONS 14,795,013 9,685,496 10,008,952

CAPITAL (1) 848,047 882,724 950,257

SUB-TOTAL 15,643,060 10,568,220 10,959,209

ENHANCED FIRE RADIO FREQUENCY 86,010 88,470

REDUNDANT CENTER 78,861 81,116

SUB-TOTAL ENHANCEMENTS 0 164,871 169,586

LOSS OF KNOLLWOOD 216,856 Included

GRAND TOTAL 15,643,060 10,949,947 11,128,795

Contract Revenue ($113,482/yr avg) (1,134,820) N/A N/A

NET COST 14,508,240 10,949,947 11,128,795

Projected Savings: 3,558,293 3,379,446

* Assumes renewal years at maximum annual increase of 3% per year.

(1) Researching alternative funding options for a portion of the capital costs.

THE CITY OF LAKE FOREST

CENTRAL DISPATCHING

TEN-YEAR COST COMPARISON

5/1/14 to 12/31/24 COMPARISON

GLENVIEW OPTION

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ComEd Line Bury

24

PROPOSED BIKE PATH

PROPOSED LIMITSTO BURY COMED LINEPROPOSED LIMITSTO BURY COMED LINE

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E WOODLAND RD

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The City of Lake Forest CITY COUNCIL

Proceedings of the July 21, 2014 Immediately following the Finance Committee meeting at 6:30pm. City Council Chambers

CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:20 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg and Alderman Moreno. Absent: Alderman Adelman Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; James Held, Chief of Police; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Bob Ells, Superintendent Engineering; Mary Van Arsdale, Director of Parks & Recreation; Jeff Howell, Fire Chief, Kevin Issel, Deputy Fire Chief. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR

A. Swear in Firefighter Paramedic- Travis Pedersen Mayor Schoenheider and Fire Chief Jeff Howell

Fire Chief Howell introduced Firefighter Paramedic Travis Pedersen to the City Council and Mayor Schoenheider swore him in.

COMMENTS BY CITY MANAGER

A. Community Spotlight

First Presbyterian Church -Christine Chakoian, Pastor

City Manager Robert Kiely introduced Christine Chakoian, Pastor of the First Presbyterian Church. Pastor Chakoian gave an historical overview of the Church and City that can be found in her new book “Worship, Fellowship, and the Work of the Kingdom”. To this day the Church and the City’s core values mirror one another’s.

B. Commonwealth Edison Annual Report

-Jim Dudek, External Affairs Mr. Dudek gave a presentation to the City Council that included 2013 completed reliability work, 2014 infrastructure work and the smart meter schedule that shows work to be complete in 2017

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Proceedings of the July21, 2014 Regular City Council Meeting

and 2018. He added that a detailed list of outages, service calls and overall statistics was available and provided to the City Manager. COMMENTS BY COUNCIL MEMBERS

A. Finance Committee

1. GFOA Certificate of Achievement for Excellence in Financial Reporting for FY13 CAFR

Finance Committee Chairman George Pandaleon reported that The City recently received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY13 comprehensive annual financial report for 35 years in a row. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, receiving it is a significant accomplishment by a government and its management. He added that the award stated that “The City’s CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.” Chairman Pandaleon added that an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in achievement of the Certificate. Diane Hall, Assistant Finance Director, who serves as the primary liaison to the City’s independent audit firm, was recognized for coordinating the annual audit process and preparation of the City’s CAFR.

B. Finance Committee – Alderman Pandaleon Finance Committee Chairman

***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Alderman Pandaleon Finance Committee Chairman opened a Public Hearing. He asked if there was any Public comment and seeing none, closed the Public Hearing.

Open Public Hearing

Close Public Hearing

1. Consideration of the Annual Appropriation Ordinance for FY2015 and Approval of Rollovers (Final Reading – Public Hearing Required)

Alderman Pandaleon Finance Committee Chairman reported that while the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July. COUNCIL ACTION: Conduct a Public Hearing on the City’s FY15 Annual Appropriations Ordinance. Upon closing the Public Hearing, approval of the final reading of the Ordinance and the Rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office.

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Alderman Moore made a motion approving final reading of the Ordinance and the Rollovers, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS

None

ITEMS FOR OMNIBUS VOTE CONSIDERATION

1. Approval of the July 7, 2014 City Council meeting Minutes 2. Consideration of an Ordinance making a Supplemental Appropriation for the

Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 (First Reading, and if Desired by the City Council, Final Approval)

3. Approval of Information Technology Support to be provided in Fiscal Year 2015

by ClientFirst Consulting Group

4. The Public Works Committee and Staff Request Approval of Design Services for an Algae Pre-Screen System at the Water Plant

5. The Public Works Committee and Staff Request for City Council to Waive the

Bidding Process to Purchase Replacement Water Plant Membrane Filters

6. Request City Council Waive the Bidding Process and Purchase the Public Safety Building’s Security Controls and Access System to Be Remotely Accessible and Operated by the Highland Park and Glenview Central Dispatching Locations.

COUNCIL ACTION: Approve the six (6) Omnibus items as presented. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately, and seeing none, asked for a motion to approve the six (6) Omnibus items as presented. Alderman Reisenberg made a motion approving the Omnibus items as presented, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.

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ORDINANCES

None NEW BUSINESS

None ADDITIONAL ITEMS FOR COUNCIL DISCUSSION

None

ADJOURNMENT

There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Pandaleon Motion carried unanimously by voice vote at 8:30 p.m.

Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.

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http://www.cityoflakeforest.com/

Shared Public Safety

Support Resource

City of Lake Forest

July 23, 2014

Atlanta Chicago Jacksonville 2650 Holcomb Bridge Road 2700 Patriot Blvd 7901 Baymeadows Way Suite 310, Alpharetta, GA 30022 Suite 250, Glenview, IL 60026 Suite 3, Jacksonville, FL 32256

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Contents Executive Summary ................................................................................................................................................................ 3 Company Overview ................................................................................................................................................................. 4

About InterDev .................................................................................................................................................................... 4

InterDev History and Vision ........................................................................................................................................... 4

InterDev Recognitions and Awards ............................................................................................................................ 5

Prior Experience ................................................................................................................................................................. 5

Public – Private Partnerships ........................................................................................................................................ 5

Proposed Managed IT Support Solution ........................................................................................................................ 7 Staffing Rationale ................................................................................................................................................................ 7

Cost Proposal ............................................................................................................................................................................. 9 Exhibit A ................................................................................................................................................................ .................... 10

InterDev | Atlanta – Chicago – Jacksonville 2

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Executive Summary The City of Lake Forest is seeking to outsource a shared Public Safety technical support resource to a full-service Information Technology (IT) consulting company.

InterDev’s engagements with local governments and their Public Safety departments —from the municipalities of Glenview, Buffalo Grove, Lake Bluff, and Kenilworth, IL to Sandy Springs, Dunwoody, Brookhaven and Lawrenceville, GA—have given us excellent insights and experience with the current hardware, software and security solutions favored by local governments and their Public Safety departments.

We have found that leveraging the right technology to monitor, filter, secure, and backup and archive a client’s network, infrastructure, and data drastically reduces the risks and vulnerabilities seen in media headlines every day. Our approach to securing the City’s Public Safety environment will reduce long-term expense, increase compliance with State and Federal Regulations, and minimize downtime so the City’s staff can better support the citizens of Lake Forest.

For governments whose budgets are increasingly restricted, municipal knowledge sharing and resource pooling is no longer a theoretical concept—it is a proven model for dynamic leadership and success. Our ongoing work with other cities positions us to help the City of Lake Forest leverage powerful synergies that will result in more efficient, enhanced service delivery to the public. The proposed Public Safety resource will be a key team player on the Lake Forest IT team with a focus on the specialized requirements of Public Safety. This shared resource will act as a critical liaison with other Public Safety departments to ensure best practices across multiple municipalities. There is a high level of expertise and specialized knowledge necessary to support this critical environment. This technical professional will provide an important bridge between these skills and support requirements and their integration into the City’s regular Information Technology support processes. Because the proposed Public Safety Specialist is a resource shared with other municipalities, the City of Lake Forest will not bear the full financial burden for this individual.


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Company Overview

About InterDev InterDev has been providing information technology (IT) support and security services to corporations, non-profit and educational organizations and public-sector entities for more than three decades. InterDev installs and supports a broad spectrum of technology solutions including applications, servers and networks, security and backup/disaster recovery solutions, and voice and data products and architectures.

InterDev History and Vision InterDev’s founder, Gary Nichols, is a recognized innovator in the IT industry, in part because of his consistent focus on the importance of strategic planning and visioning. While other companies were struggling to react and adapt to the rapid acceleration of technology that began in the 1980s, Nichols and his team were encouraging clients to adopt a disciplined, future-focused approach to every IT effort.

In the 1990s, long before most IT firms had heard the term “public-private partnership” (PPP), Nichols and his team were contracting with the State of Georgia’s Office of Insurance and Safety Fire Commissioner to assist with strategic IT development, a contract that InterDev retains to this day.

In 2010, InterDev again took a leading role in the PPP movement when it was chosen by the City of Sandy Springs for end-to-end management of its technology functions. Today, InterDev provides fully managed IT services to a number of cities in Metro Atlanta, plus four municipalities in the suburbs of Chicago, Illinois. InterDev is also an IT partner with the administrative and public safety divisions of more than a dozen other cities and government agencies. Overall, InterDev has completed successful projects with more than 30 public-sector entities.

InterDev has continued to promote the importance of strategic planning and visioning, assisting its municipal partners in developing and executing one, three and five-year planning efforts with a goal of achieving innovative, transformative IT methodologies that lead to continuous improvement.

InterDev maintains a clear focus on achieving in the present while planning for the future. InterDev’s breadth of knowledge enables the company to work with technology systems from all periods and at all levels of complexity, including the legacy systems common in public-sector environments. InterDev has a proven ability to bridge the gap between older hardware and software and new technologies as we help our municipal partner’s transition to contemporary solutions. Furthermore, in situations where public-sector systems require updating, InterDev’s recommendations routinely result in significant operating and maintenance cost reductions.


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InterDev Recognitions and Awards InterDev was named a 2013 Pacesetter by the Atlanta Business Chronicle, an award that honors the 100 fastest growing, privately held companies in Atlanta. In September 2013, Inc. magazine ranked InterDev No. 2206 on its 32nd annual Inc. 500|5000 list – an exclusive ranking of the nation's fastest-growing private companies. InterDev was ranked No. 4 on the list among IT service providers nationwide.

InterDev is a proud Barracuda Networks Certified Diamond Partner and recently was awarded a Gold Level partnership in the Microsoft Partner Program. InterDev’s technology personnel are current in all major IT certifications, and many of our non-IT staff obtains these certifications as well, affording us exceptional flexibility of service delivery.

Prior Experience InterDev’s client list includes more than 1,250 businesses, governments, non-profits, school systems and other organizations. These varied accounts include more than 25 fully managed IT accounts – where InterDev provides their complete IT department staff and support, from CIO to Helpdesk and all strategic planning, security, networking and troubleshooting.

InterDev has regular accounts that use specific subsets of our Managed Services Plan such as server monitoring or security audits, and accounts that prefer a simple break-fix support agreement and call for IT service as needed. InterDev also provides complete Geographic Information Systems (GIS) services for several cities in Georgia.

Public – Private Partnerships Today, it is no longer practical or affordable for municipalities to stay abreast of the latest developments in IT, whether implementing cutting-edge technology systems or defending against imminent data threats. InterDev has entered into public-private partnerships with select municipalities to bring its award-winning expertise to bear on behalf of these entities and their citizens.

As threat landscapes become more hostile, and budget restrictions make it more difficult for governments to stay current with emerging technologies, InterDev's Managed IT Services offering (with a heightened focus on security) has become the model for nearly two dozen successful public-private partnerships. InterDev is uniquely positioned to offer Information Technology services to the City of Lake Forest as it looks to secure a highly-skilled professional IT consulting firm that is available to provide technical support and system administration on-call 24/7.


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InterDev’s municipal customers include, but are not limited to, the following cities, counties or agencies:

• City of Sandy Springs, GA • City of Dunwoody, GA • City of Brookhaven, GA • City of Lawrenceville, GA • City of Johns Creek, GA • City of Gainesville, GA • City of Albany, GA • City of Duluth, GA • City of Holly Springs, GA • Hall County Commissioners

• Henry County • Lowndes County Board of

Commissioners • State of Georgia, Office of Insurance

and Safety Fire Commissioner • Village of Glenview, IL • Village of Buffalo Grove, IL • Village of Lincolnshire, IL • Village of Lake Bluff, IL • Village of Kenilworth, IL


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Proposed Managed IT Support Solution InterDev’s proposal for the City of Lake Forest is designed to meet the technical and service level objectives for the City’s Public Safety department and provide a level of services and local municipality synchronization beyond what a single new hire can offer.

Staffing Rationale We believe the City’s desire to obtain a specialized resource focused on the support requirements of the City’s Public Safety department’s warrants an individual that will be shared with other local municipalities. InterDev’s staffing approach includes utilization of partially allocated resources. This strategy will provide staffing by skilled resources that are familiar with your environment without the expense of hiring these resources on a full-time basis. Public Safety Specialist GENERAL SUMMARY:

The Public Safety Specialist is responsible for the design and implementation of Public Safety systems, and providing technical assistance to IT team members with the proper integration and support of Public Safety systems.

See the attached Lake Forest Public Safety Technology Support Matrix (exhibit A) for an overview of systems and support responsibilities, as well as a definition of delineation between city-wide IT support and dedicated Public Safety support. All parties understand that integration, cooperation and communication between these two groups are critical for success.

Essential Duties and Responsibilities:

• Design and implementation at the application and network level: WAN and LAN connectivity, routers, firewalls and security

• Design and implement backup and disaster recovery solutions focused on Public Safety environment

• IT support relating to issues with Public Safety’s internal systems and network infrastructure • Support or integrations services for Microsoft related technologies: Windows Server,

Exchange, SQL, SharePoint, etc. • Support services for virtualization technologies: VMware, Citrix and Microsoft • Remote access and support for continuous connectivity solutions in a mobile environment:

NetMotion, VPN, Terminal Services, and Citrix • Administration and maintenance of the remote monitoring and management system: update

agent scripts, respond to alerts, monitor dashboard and periodic system review • Document maintenance for all computer systems and network infrastructure

Knowledge, Skills, and/or Abilities Required:

To perform this job successfully, an individual must be able to perform each essential duty


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satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Professional IT Certifications, such as: Microsoft MCP, MCSA or MCSE, Citrix CCEA or CCIA, SonicWALL CSSA, Cisco CCNA or VMware VCP

• Technical experience with Public Safety applications including but not limited to Munis, New World, SunGard, Fire House, RMS, CAD, Arbitrator, LiveScan, LEADS, and BEAST

• Diagnosis skills of technical issues • Technical awareness: ability to match resources to technical issues appropriately • Service awareness of all organization’s key IT services for which support is being provided • Understanding of support tools, techniques, and how technology is used to provide IT

services Additional Duties and Responsibilities:

• Ability to work as part of a team and communicate effectively • Escalate service or project issues that cannot be completed within agreed service levels • Business awareness of critical Public Safety applications and how IT relates to their support

needs • Document internal processes and procedures related to duties and responsibilities • Responsible for entering time and expenses in the ConnectWise or Track-It Help Desk system

as it occurs • Work through project tickets and phases in the Help Desk system as assigned by a Project

Manager • Enter all work as service or project tickets into the Help Desk System • Review IT publications and online materials to remain up-to-date with current and future

technologies emerging in the industry


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Cost Proposal Based on the City’s requirements, InterDev recommends an onsite Public Safety Specialist resource.

Onsite Staffing

• Public Safety Specialist ½ FTE (one half fulltime equivalent)

InterDev considers the best approach to meet multiple requirements is to put the best appropriate resource on the task at the time that it is needed. The proposed resource will be initially assigned to the City fifty percent of the time as he/she will be shared with one other municipality. Furthermore, this resource is actually a team of two (Anthony Laatz and Matt Church) that can share in the workload, experience, and after hours coverage. Anthony is currently working on the Glenview Public Safety Dispatch Expansion project and Matt is the primary Public Safety resource for Glenview. Anthony brings a deep network/telecom background and Matt brings existing Public Safety systems knowledge. Since the anticipated workload is estimated at .5-.75 FTE, additional resources beyond the .5 FTE that is being quoted can be added at additional expense if desired. No additional expense will be incurred without your prior approval. The Village of Glenview has offered to cover 10% of the expense as part of their Consolidated Public Safety Dispatch program. First year expenses for this level of Shared Public Safety Specialist support are as follows:

City of Lake Forest FB 2014 (Base) 2014

Contract Labor Category FBR($)

FTE (hours / year) CY1 FBR ($)

Public Safety Specialist

(.5 x FTE) $67.08/hour 1040 $69,760

Total $69,760

10% of position covered by Glenview -$6,976 Adjusted Total $60.37/hour $62,784


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Exhibit A

Lake Forest Public Safety Technology Support Matrix

Revised July 23, 2014


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DRAFT

LAKE FOREST PUBLIC SAFETY TECHNOLOGY SUPPORT MATRIX

Revised July 23, 2014

Description IT D

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PS L

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Ven

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Ven

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PS C

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Computer Hardware (Desktops/Laptops/Printers):

Procurement ● ●

Implementation/Ongoing Support ● ● ●

Citywide Applications ● ● See List Below

New World Systems:

Server Maintenance/Upgrades (current) ● ●

Server Maintenance/Upgrades (post-consolidation) ● ● Glenview

Application Upgrades - Install on end user HW ● ●

User Support/Training/Open Issues ● ● ●

Public Safety Specialized Applications: See List Below

Hardware Install/Configuration/Upgrades ● ● ● ● ●

Server Software Install/Configuration/Upgrades ● ●

Client Software Install/Configuration/Upgrades ● ● ●

User Support/Training ● ● ●

Radios ● ●

Radio Frequency Licensure ● ●

Radio Repeaters ● ●

Siren System ● ●

City Wide Applications:

Windows OS Microsoft Information Technology

Microsoft Office Microsoft Information Technology

HTE - includes CAD VI System HTE/Sungard Information Technology

CRIMES System for AS/400 Interface to Historical Data HTE/Sungard Information Technology

GIS ArcView (support for NWS map updates) ESRI MGP - GIS Consortium

MapOffice Web ESRI MGP - GIS Consortium

Fortis Workstation (EDMS) Westbrook Tech. Information Technology

Adobe Acrobat Pro/Reader/Flash Adobe Information Technology

PDFCreator Information Technology

Visio Microsoft Information Technology

Ghost Console Client Symantec Information Technology

Trend Micro OfficeScan Antivirus Trend Micro Information Technology

BMC Track-It audit agent BMC Information Technology

(continued)

Vendor: Maintenance Contract Admin

1 of 247

DRAFT

Public Safety Specialized Applications:

FireHouse 7 System Firehouse ● Public Safety

Sentinal 911 System Sentinel ● Public Safety

Keltron Alarm Dispatcher System Keltron ● Public Safety

iClear ● Public Safety

LEADS 2000 State of Illinois ● Public Safety

NICE Dispatch call recording software ● Public Safety

NICE Scenario Replay clients ● Public Safety

BEAST Evidence System Porter Lee ● Public Safety

CACE accreditation management ● Public Safety

CLEAR – investigative background software ● Public Safety

CodeRED reverse 911 (SaaS) CodeRED ● Public Safety

ID Networks Livescan & Photo Line-up MorphoTrust ● Public Safety

Arbitrator 360 back end client software Panasonic/CDS ● Public Safety

FACES composite software ● Public Safety

Polycom Fire Teleconferencing AVI Systems ● Public Safety

High School camera access (Dedicated fiber) ● N/A

Netmotion Netmotion ● Public Safety

VZAccess Manager Verizon Wireless ● N/A

Municipal Offense Violation Enforcement MSI ● Public Safety

Building and jail camera system InterSecurity Sys. ● Building Maintenance

Investigations camera system Speeco ● Building Maintenance

Camera MOCIC (Investigations Camera Surveillance) ● Public Safety

Lexipol policies and policy training (SaaS) Lexipol ● Public Safety

Emnet Emergency Alert System ● Public Safety

Critical Reach APBnet Alert System ● Public Safety

VineLight New World Fire reporting online tool VineLight ● Public Safety

ImageTrend EMS Field Bridge ImageTrend ● Public Safety

Rangetech firing range controlling software ● Public Safety

ASTRO 25 Motorola radio configuration software Motorola ● Public Safety

Fire Studio 5 ● Public Safety

Knoxbox configuration software ● Public Safety

TrueCrypt for Investigations ● N/A

VLC Media Player for Investigations ● N/A

Vendor: Maintenance Contract Admin

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1

AGREEMENT BETWEEN CITY OF LAKE FOREST AND TESKA ASSOCIATES, INC. This AGREEMENT is made on and entered into this day of _____________, 2014 by and between the City of Lake Forest, and Illinois Municipal Corporation with offices at 220 E. Deerpath, Lake Forest, IL, 60045 hereinafter referred to as the "CLIENT", and Teska Associates, Inc., an Illinois Corporation with offices at 627 Grove Street, Evanston, Illinois 60201, hereinafter referred to as the "CONSULTANT". WITNESSETH: WHEREAS, the CLIENT desires to engage the services of the CONSULTANT to furnish professional and technical assistance in connection with the redevelopment of the City’s Laurel and Western Avenues property (“the Site”) including, but not limited to consideration and establishment of a Tax Increment Finance District, final developer selection and negotiations relating to a Term Sheet, hereinafter referred to as the "PROGRAM", and the CONSULTANT has signified its willingness to furnish professional and technical services to the CLIENT. NOW THEREFORE, the parties hereto do mutually agree as follows: A. Scope of Consultant's Services The CONSULTANT agrees to continue work upon execution of this AGREEMENT, and to perform those services outlined in Attachment "A", a copy of which is attached hereto and incorporated in this Agreement, utilizing the degree of skill and care exercised by practicing professionals performing similar services under similar conditions. CONSULTANT makes no other representations and no warranties of any kind, whether express or implied, with respect to its services rendered hereunder. B. Services to be provided by the CLIENT In the event that any information, data, reports, records and maps are existing and available and are useful for carrying out the work on this PROJECT, the CLIENT shall promptly furnish this material to the CONSULTANT. CONSULTANT shall be entitled to rely upon the accuracy and completeness of all information

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provided by the CLIENT and the CLIENT shall obtain any information reasonably necessary for the CONSULTANT to perform its work under this Agreement. The CLIENT will be responsible for the organization and conduct of all meetings necessary to carry out the services described in Attachment "A". The CLIENT designates Catherine Czerniak to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define the CLIENT's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until the CONSULTANT has been advised in writing by the CLIENT that such authority has been revoked. The CONSULTANT shall assign Lee M. Brown, Project Manager with respect to the work to be performed under this agreement. C. Compensation The CONSULTANT shall be compensated for services on the basis of hourly billing rates for professional and technical staff time devoted to the PROJECT, plus reimbursement for directly-related expenses such as travel (including use of automobiles at $0.555 per mile, tolls, reproduction, subcontractors, etc.). The billing rates for professional staff are: Lee M. Brown $175/hour Other Principals $140 -- $185/hour Senior Associates $115 - $135/hour Associates $90 -- $105/hour Clerical/Technical $60/hour Based upon the Scope of Services in Attachment A, with the exception of Optional Services as identified therein, the maximum compensation for this project will not exceed Thirty-Five Thousand Dollars ($35,500). All tasks identified as “optional” services will be performed only in response to written requests from the CLIENT in accord with Paragraph B above. Compensation for optional services will be subject to mutual agreement between the CLIENT and the CONSULTANT, but would be in addition to this not-to-exceed budget. An accurate accounting of the hours and expenses incurred on the assignment shall be kept by the CONSULTANT and the CLIENT will be invoiced accordingly.

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D. Method of Payment Method of payment shall be as follows: The CONSULTANT shall submit monthly invoices for costs incurred on the PROJECT during the billing period. Invoices are subject to the requirements of the Prompt Payment Act of the State of Illinois. To the extent permitted by applicable law, the CLIENT agrees to pay all costs and disbursements, including reasonable attorney's fees, incurred by the CONSULTANT in legal proceedings to collect for invoices which are delinquent and payable. No interest or collection costs shall be included in the upset maximum budget of this Agreement. If the CLIENT fails to make any payment due the CONSULTANT within sixty (60) days from receipt of the invoice, the consultant may, after giving seven days' written notice to the CLIENT, suspend services under this AGREEMENT until it has been paid in full all amounts due. E. Time of Performance Work shall proceed in a timely manner according to mutually acceptable scheduling adopted between the CLIENT and CONSULTANT. The services of the CONSULTANT will begin upon delivery to the CONSULTANT of an executed copy of this Agreement and shall continue through April 30, 2014 or until authorized funds are expended.

F. Excusable Delays The CONSULTANT shall not be in default by reason of any failure in performance of this Agreement in accordance with its terms (including any failure by the CONSULTANT to make progress in the prosecution of the work hereunder which endangers such performance) if such failure arises out of causes beyond the reasonable control and without the fault or negligence of the CONSULTANT. Such causes may include, but are not restricted or limited to, acts of God, or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, illness, accidents, and unusually severe weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the CONSULTANT. G. Termination The CLIENT and the CONSULTANT shall have the right to terminate the Agreement by written notice delivered to the other party at least thirty (30) days prior to the specified effective date of such termination. In such event, all finished and unfinished documents prepared by the CONSULTANT under the Agreement shall become the property of the CLIENT upon payment of all

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invoices properly submitted and due the CONSULTANT under the terms of the Agreement. CLIENT acknowledges that incomplete documents are not represented as suitable for any use or purpose, and further agrees to defend, indemnify, and hold the CONSULTANT harmless from and against all claims, costs, suits, damages, liabilities, and expenses, including reasonable attorneys’ fees, arising from or relating to any use, reuse, or modification of any CONSULTANT-authored documents that occurs without the CONSULTANT’S consent and professional involvement. This includes any subsequent use or completion of any incomplete documents. H. Dispute Resolution The parties agree that all claims, disputes, or other matters in question that arise out of or relate to this AGREEMENT or the breach thereof shall be submitted to non-binding mediation as a condition precedent to the institution of legal proceedings. If mediation fails to resolve the matter, either party may initiate litigation in a court of competent jurisdiction in the State of Illinois. I. Conflict of Interest The CONSULTANT certifies that to the best of his knowledge, no CLIENT's employee or agent interested in the Agreement has any pecuniary interest in the business of the CONSULTANT or the Agreement, and that no person associated with the CONSULTANT has any interest that would conflict in any manner or degree with the performance of the Agreement. J. Changes The CLIENT may, from time to time, require or request changes in the scope or deadline of services of the CONSULTANT to be performed hereunder. Such changes, including any appropriate increase or decrease in the amount of compensation, which are mutually agreed upon by and between the CLIENT and the CONSULTANT, shall be incorporated in written amendments to this Agreement.

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K. Hold Harmless The CLIENT shall hold the CONSULTANT harmless, protect and defend the CONSULTANT against any claims brought by third parties in connection with the Agreement that are the result of the CLIENT'S negligence. In the event of any claims brought against the CONSULTANT as a result of its non-negligent activities pursuant to this Agreement, the CLIENT agrees to assert its governmental immunities to the extent applicable in favor of CONSULTANT. To the fullest extent permitted by law, the total liability in the aggregate, of the CONSULTANT to the CLIENT or anyone claiming by, through, or under the CLIENT, whether arising in tort, breach of contract, or by virtue of any other cause of action or legal theory, shall be limited to the coverage and limits of the insurance required of CONSULTANT by this Agreement. The CONSULTANT shall indemnify and hold the CLIENT from and against damages, costs, liabilities, and expenses, to the extent caused by the CONSULTANT’S negligence in the performance of its services under this Agreement. L. Insurance The CONSULTANT shall maintain and keep in force during the term of this Agreement Commercial General Liability and Automobile Liability coverage in the following minimum amounts:

Commercial General Liability

General Aggregate Limit $3,000,000 Product-Completed Operation $1,000,000 Each Occurrence Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Medical expense Limit $10,000 Auto - Combined Single Limits (each Accident) $1,000,000 Excess/Umbrella Liability $1,000,000

Workers Compensation (statutory limits) $500,000

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M. Subcontracting A portion of the services covered by this Agreement are authorized to be performed by Sub-Contractors (Kane, McKenna and Associates, and Business Districts, Inc.) under the supervision of the CONSULTANT. No portions of the services covered by this agreement shall be performed by Sub-Contractors other than Kane, McKenna and Associates, and Business Districts, Inc. without the prior written consent of the City. The CONSULTANT shall be as fully responsible to the City for the acts and omissions of the CONSULTANT’s subcontractors and of persons either directly or indirectly employed by the CONSULTANT.

IN WITNESS WHEREOF, the CLIENT and the CONSULTANT have executed this AGREEMENT on the date and year first above written.

CONSULTANT: CLIENT: TESKA ASSOCIATES, INC. CITY OF LAKE FOREST, IL

BY: BY: ________________________ Lee M. Brown President DATE:__________________

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Attachment A

Phase 2 - Scope of Services: Developer Negotiations, Tax Increment Financing District

The Project Area is anticipated to include all properties and rights-of-way adjacent to the City of Lake Forest owned properties northwest of the intersection of Laurel and Western Avenues. Phase 1 of this TIF project, a project eligibility report, has been completed, and that report concluded that the site is eligible as a Tax Increment Finance (TIF) District as defined by State Statute. As a result, subsequent phases, including the creation and adoption of Redevelopment Plan and Program, final developer selection, and adoption of development agreements, can proceed and are the subject of this scope of services. Task 2.1: Project Coordination. On an ongoing basis, the Consultant will communicate with City staff and the Property and Public Lands Committee to coordinate project schedules and discuss project goals and performance standards. Task 2.2: Negotiations. The Consultant will continue to participate in and guide discussions with the selected developer regarding the Term Sheet and Purchase Agreement. Task 2.3: Redevelopment Plan Finalization and Program Formulation. The Consultant will work with City staff, in consultation with the PPL, to finalize the Redevelopment Plan. The Plan will include recommended boundaries and land uses, and address, to the extent necessary, site remediation, infrastructure needs and other public improvements. The Plan will also provide build-out estimates using general planning standards for the Project Area. Subsequent to, or simultaneously with, the preparation of the Redevelopment Plan, a Redevelopment Program will be prepared in accordance with the Illinois Real Property Tax Increment Allocation Redevelopment Act. The Redevelopment Program will identify and project costs for land acquisition and disposition, public improvements, and other eligible project expenses. The program will also identify sources of funds, obligations to be issued, an analysis of assessed valuation increments, and an implementation schedule. The Program will include the development of projections for incremental revenues and project expenses during the potential 23 year duration of the TIF District. The City

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will provide The Consultant with cost information for all public improvements and building demolition that may be included as eligible project costs. Task 2.4 Boundary Survey and Legal Description. Subsequent to the decision on the final boundaries of the TIF district, the City shall cause to have prepared a legal description of the boundary of the proposed district. The City shall be responsible for amendments to the legal description if necessary Task 2.5 Public Process: TIF Redevelopment Plan, Program and Comprehensive Plan Amendment. The Consultant will submit a digital copy of the draft and final Redevelopment Plan and Program and Eligibility report, and will attend a limited number of Plan Commission or City Council meetings as agreed upon to present the proposed Redevelopment Plan and Program. Based on input received, The Consultant will make modifications as necessary. Task 2.6 Public Notice of Meetings and Interested Parties Registry. The Consultant will assist the City, and The City will be responsible for preparing and executing all required mailings and public notifications of Joint Review Board (JRB) and other required public hearings as described in State Statutes, and will keep complete records of these notices for each project area. The City will also establish an interested parties registry and publish the details of the registry in a newspaper of local circulation. The Consultant will provide technical assistance and model documents as needed. Task 2.7 Joint Review Board Meeting. The City will convene a JRB meeting as required by TIF statute. The Consultant will attend the meeting of the JRB to present the findings of the feasibility study and the Plan and Program. Task 2.8 Public Hearing. The Consultant will participate in a formal public hearing before the City Council as required by Illinois Revised Statutes. The Consultant will present the Plan and Program, and respond to questions. Task 2.9 City Council Deliberations. The Consultant will attend an additional meeting of the City Council following the close of the TIF public hearing, if necessary, and provide assistance in its deliberations. Task 2.10 Minor Amendments. Minor amendments to the TIF Redevelopment Project report will be prepared by The Consultant, if required, as a result of City Council deliberations in Task 2.9. Task 2.12 Ordinances. The City is responsible for preparation of ordinances required for adoption of the TIF District. If requested, The Consultant will provide

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model ordinances and assistance. OTHER OPTIONAL SERVICES: Additional Meetings/Revisions. The Consultant may participate in additional meetings with the City, developer(s) or the Joint Review Board to review reports, development agreements, prepare revisions/amendments or discuss implementation of the project. The Consultant will be compensated for additional meetings and assignments on the basis of time and expenses, or as mutually agreed upon.

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