the caldeson consultancy. 2 good afternoon ! tēna koutou. tēna koutou, katoa. tēna koutou. tēna...
TRANSCRIPT
The Caldeson ConsultancyThe Caldeson ConsultancyThe Caldeson ConsultancyThe Caldeson Consultancy
2The Caldeson ConsultancyThe Caldeson ConsultancyThe Caldeson ConsultancyThe Caldeson Consultancy
Good afternoon !Good afternoon !
Tēna koutou.
Tēna koutou.
Tēna koutou, katoa.
Tēna koutou.
Tēna koutou.
Tēna koutou, katoa.
3The Caldeson ConsultancyThe Caldeson Consultancy
Michael SteemsonMichael Steemson
Principal,
The Caldeson Consultancy,Wellington, New Zealand
Principal,
The Caldeson Consultancy,Wellington, New Zealand
4The Caldeson ConsultancyThe Caldeson Consultancy
5The Caldeson ConsultancyThe Caldeson Consultancy
6The Caldeson ConsultancyThe Caldeson Consultancy
Wide world authorities
7The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
17. Requirement to create and maintain records
“Every public office and local authority must full and accurate records of its affairs, in accordance with normal, prudent business practice.”
Public Records Act, 2005Public Records Act, 2005Public Records Act, 2005Public Records Act, 2005
create and maintain
create and maintain
8
• Standard on Creation and Maintenance of Full and Accurate Records
• S7 S7
9The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
1. Scope
“This part of ISO 15489 is intended for use by all other personnel in organizations with a duty to
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
create and maintain records.”
10The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
3. Terms and Definitions
“Records: information created, received and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
created, received and maintained created, received and maintained
11The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
7.1 Principles of RM Programmes
“To support continuing conduct of business, comply with the regulatory environment, and provide necessary accountability, organizations should authentic, reliable and useable records”
create and maintain
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
12The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
8.4 Design & implementation methodology
“The requirements can be derived from an analysis of regulatory environment and the risk of the records. ”
NOT creating and maintaining
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
13The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
2. Policies and Responsibilities
“It is particularly important that the policy obliges all employees to records that meet the legal, regulatory, fiscal, operational, and archival/historical needs of the organization.”
2. Policies and Responsibilities
“It is particularly important that the policy obliges all employees to records that meet the legal, regulatory, fiscal, operational, and archival/historical needs of the organization.”
create and maintain
ISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 Guidelines
14The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
8.2.2 Reliability
“The reliability of the system should be documented by records of systems operation.”
creating and maintaining
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
15The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
8.2.6 Systematic
“Records practices should be systematized through the design and operation of both records systems and business systems.”
creation and maintenance
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
16The Caldeson ConsultancyThe Caldeson Consultancy
ISO 15489 Surveys
Lee S. Strickland Lee S. Strickland
Dr Julie McLeodDr Julie McLeod
Impact medium to lowImpact medium to low
70% records staff don’t know70% records staff don’t know70% records staff don’t know70% records staff don’t know
17The Caldeson ConsultancyThe Caldeson Consultancy
National Archives of the U.S.A.
National Archives of the U.S.A.
“We will base our approach to records management on
the ISO Records Management Standard
15489.”
“We will base our approach to records management on
the ISO Records Management Standard
15489.” John W. CarlinJohn W. CarlinJohn W. CarlinJohn W. Carlin
18The Caldeson ConsultancyThe Caldeson Consultancy
Arab Regional ICAArab Regional ICAMunicipality of DubaiMunicipality of Dubai
Dr Abdulla El Reyes,
President, Arab Regional Branch, ICA
Dr Abdulla El Reyes,
President, Arab Regional Branch, ICA
19The Caldeson ConsultancyThe Caldeson Consultancy
20The Caldeson ConsultancyThe Caldeson Consultancy
Australia adopts ISO 15489Australia adopts ISO 15489
• National Archives of Australia “formal endorsement”
“high-level statement of principles and policy”
• National Archives of Australia “formal endorsement”
“high-level statement of principles and policy”
21The Caldeson ConsultancyThe Caldeson Consultancy
Britain adds value
Effective Records Management: How to comply with BS ISO 15489-1
Effective Records Management: How to comply with BS ISO 15489-1
22The Caldeson ConsultancyThe Caldeson Consultancy
Canadian responsesCanadian responses
23The Caldeson ConsultancyThe Caldeson Consultancy
• ISO TC46/SC11• ISO TC46/SC11
Three years’ hard labourThree years’ hard labour
24The Caldeson ConsultancyThe Caldeson Consultancy
The Australian “how-to’s”The Australian “how-to’s”
Barbara Reed
25The Caldeson ConsultancyThe Caldeson Consultancy
The Australian “how-to’s”The Australian “how-to’s”
Barbara Reed
David MoldrichDavid Moldrich
26The Caldeson ConsultancyThe Caldeson Consultancy
The Australian “how-to’s”The Australian “how-to’s”
Barbara Reed
David MoldrichDavid Moldrich
Frank UpwardFrank Upward
Peter TresederPeter Treseder
Jill CaldwellJill Caldwell
27The Caldeson ConsultancyThe Caldeson Consultancy
The German solutionThe German solution
Nils Brübach
28The Caldeson ConsultancyThe Caldeson Consultancy
The Canada solutionThe Canada solution
Catherine Zongora
29The Caldeson ConsultancyThe Caldeson Consultancy
Many faces of the BardMany faces of the Bard
30The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
3. Strategies, design & implementation
3.2.2. Preliminary investigation “to provide the organization with an understanding of the … contexts in which it operates so that it can identify the major factors that influence its need to create and maintain records.”
ISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 GeneralISO 15489 – Part 1 General
create and maintain
31The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
2.3.2 Authorities within organization
“Managers of business units or organizational groupings are responsible for ensuring that their staff records .”create and keep
ISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 Guidelines
32The Caldeson ConsultancyThe Caldeson Consultancy
Create and Maintain
Strategies for satisfying records requirements
“When complete, there will be a planned, systematic and appropriate approach to the of records that will provide the basis for the design or redesign of the records system.”
Strategies for satisfying records requirements
“When complete, there will be a planned, systematic and appropriate approach to the of records that will provide the basis for the design or redesign of the records system.”
creation, capture, maintenance, use and preservationcreation, capture, maintenance, use and preservation
ISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 GuidelinesISO 15489 – Part 2 Guidelines
33The Caldeson ConsultancyThe Caldeson Consultancy
Okay, let’s set it to music
No need to worry,
I-so 15 – 4 – 8 – 9’s
Maintain and create
Puts in on a plate
And it says it many times.
No need to worry,
I-so 15 – 4 – 8 – 9’s
Maintain and create
Puts in on a plate
And it says it many times.
34The Caldeson ConsultancyThe Caldeson Consultancy
Okay, let’s set it to music
Now it’s becoming
Archives Standard Lucky 7
Let me make it plain,
Create and Maintain’s,
The Recordkeepers’ way to Heaven.
Now it’s becoming
Archives Standard Lucky 7
Let me make it plain,
Create and Maintain’s,
The Recordkeepers’ way to Heaven.
35The Caldeson ConsultancyThe Caldeson Consultancy
Heigh!
36The Caldeson ConsultancyThe Caldeson Consultancy
Thank you for you kind attention
37The Caldeson ConsultancyThe Caldeson Consultancy
The EndThe EndThe EndThe EndMichael Steemson
[email protected] Steemson
38The Caldeson ConsultancyThe Caldeson Consultancy
Michael Steemson [email protected]
Michael Steemson [email protected]