the basics of hiring student employees what is banner? banner is a software system that contains...

The Basics of Hiring Student Employees

What is Banner?

Banner is a software system that contains valuable student information. It’s a tool that will benefit you as you seek to hire and employ student employees, because it gives you information at your fingertips. Rather than having to call the Student Financial Aid Office to get information (along with every other person on campus trying to hire student employees) you can simply use Banner to get the information you need.

Why do I need Banner training?

Banner training is required before authorization is given to access it. The reason for this is that Banner contains lots of sensitive information. If you only need to access Banner for work-study purposes, special access is given so that you are only able to view certain information. You will not be able to make changes to the information contained in Banner, so have no fear of “messing something up.” Navigation in Banner works differently from the Microsoft Office software you may be used to. This basic navigation tutorial will help you use the program more easily.

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Complete the Application for Banner StudentInformation Systems Access form

Log into Banner

Change your password in Banner

Using the Go field to navigate the forms

Exiting Banner

In this lesson you will learn how to:

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The “Application for Banner Student Information Systems Access” form is available at:

www.baylor.edu/student_employment/index.php?id=22164

Or by following this path:

Baylor.edu Faculty/ Staff Work-Study Forms (you will need to enter your Bear ID and password) then click on Banner Access

1. Print the form.

2. Complete the form.

3. Have your department head sign the form.

4. Mail the completed form to Margaret Lemon, One Bear Place 97268


Steps to follow:

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1. Print the form.

2. Complete the form.

3. Have your department head sign the form.

4. Mail the completed form to Margaret Lemon, One Bear Place 97268


Once you have completed the form and mailed it to Margaret Lemon, the paperwork will take a few days to process. Once the paperwork has been processed a USERNAME and temporary Banner password, different from your Bear ID and password, will be e-mailed to you. Save this USERNAME and password for logging onto Banner the first time.

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Log into Banner

www.baylor.edu/bannerBegin by logging into Banner.

1. Open your internet browser and type in www.baylor.edu/banner. Wait for the JavaMicrosystems screen to load.

2. Enter your USERNAME and password. (Remember these are not the same as your Bear ID and password).Leave the “Database” field blank.

3. Click “Connect.” (Remember the hourglass will display until you click connect.)

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Using the Direct Access field to navigate the forms

Located on the main Banner page is the “Go To” field. You will use this field to get to the two forms in Banner, RJASEAR and RJASERF, that you will use when hiring student employees.

1. Enter the name of the form in the “Go To” field. For example, enter RJASEAR.

2. Hit the “enter” key to go to the form you entered.

RJASEAR

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This is the first page you will come to in Banner.

1. Enter “GUAPSWD”, using all capital letters, in the “Go” field and click “enter.”

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GUAPSWD



This is the page where you will change your password.

The “Oracle UserID” field will already be populated with your USERID for Banner.

In this field enter the password you were given in the e-mail to access Banner.

Enter your new password in the “New Oracle Password” field and then re-enter it in the “Verify Password” field. Pick something that would not easily be figured out by others.

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Once your password has successfully been changed, you will receive a confirmation message. Select “Ok” and you will be returned to the first Banner page.


When you are finished select “Ok.”

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Exiting Banner

To exit a form in Banner without leaving the system, click on the “ X” icon located in the top right corner of the tool bar.

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HINT: To exit Banner completely, click on the “red X” icon from any page.


Review Question

True or false? My USERNAME and password for Banner are the same as my Bear ID and password.

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Review Question

False. Your USERNAME and password for Banner are completely separate and different from your Bear ID and password. Your USERNAME and password will be issued to you once you complete and turn in the Application for Banner Student Information Systems Access form.

Answer

True or false? My Bear ID and password are the same as my USERNAME and password for Banner.

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Review Question

True or false? I should call the Student Financial Aid Office (SFAO) to have Banner loaded onto my computer.

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Review Question

False. Banner is a web based program available at www.baylor.edu/banner or banner.baylor.edu after receiving your password from ITS.

Answer

True or false? I should call the Student Financial Aid Office (SFAO) to have Banner loaded onto my computer.

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Review Question

How do I access the Banner forms I will use when hiring student employees? For example, RJASEAR and RJASERF?

A. Select the forms from the pull down “Forms” menu

B. Type the name of the form into the “Go” field

C. Click on the “Forms” icon

D. Call the Student Financial Aid Office

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Review Question

The correct answer is “B”. You will type the name of the form into the Go field and hit enter.

Answer

How do I access the Banner forms I will use when hiring student employees? For example, RJASEAR and RJASERF?

A. Select the forms from the pull down “Forms” menu

B. Type the name of the form into the “Go” field

C. Click on the “Forms” icon

D. Call the Student Financial Aid Office

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End of Section.

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