the american recovery and reinvestment act:

SAVING AND CREATING JOBS AND REFORMING EDUCATION

U.S. Department of EducationRehabilitation Services

AdministrationSeptember 2009

ARRA OIB Reporting

The American Recovery and

Reinvestment Act:1

Webinar Audio

Submit Questions

Purposes of Webinar

• Provide general guidance on Recovery Act reporting

• Provide information on grantee reporting specific to the Independent Living Services for Older Individuals Who Are Blind (OIB) program authorized by Title VII, Chapter 2 of the Rehabilitation Act of 1973, as amended

• Answer questions

4

Webinar Topics

Registering in FederalReporting.govUsing the Tip SheetReporting on agency-specific activitiesJob creationHelpful websites

5

Recipients, Sub-recipients, Vendors, and Individuals

Who’s What?Prime recipients – OIB program grantees Sub-recipients – Organizations that receive federal

funds from the OIB program grantees to carry out the OIB program, not an individual who is a beneficiary of the OIB program

OIB program allows a State to make a sub-grant to, or enter into a contract with, centers for independent living (CILs) for their general operation in providing OIB services to individuals with significant disabilities.

6

Recipients, Sub-recipients, Vendors, and Individuals

Who’s What?Vendors – A provider of specific goods or services.

A prime recipient or a sub-recipient can contract with a vendor to provide specific goods or services.

Individuals – None No individuals benefit personally from the ARRA OIBaward

7

Entering Data for ARRA Reporting

Who? Grantee agencies (and sub-recipients to whom grantees

have delegated the responsibility)enter data in FederalReporting.gov

http://www.FederalReporting.gov Vendors do NOT enter data

How? Register to enter data in FederalReporting.gov

OIB grantees register as recipients FederalReporting.gov allows multiple users. Please ensure

that data entries are not duplicated

8

First Screen in FederalReporting.gov9

Screen after Clicking on Register Now10

Registering in Federal Reporting.gov

To register you must enter the DUNS your number from ARRA OIB grant award notification (GAN)

GAN DUNS number on ARRA OIB GAN must match DUNS number in Central Contractor Registration (CCR) If DUNS number on GAN is different from DUNS number in

CCR, you will receive an error message If your DUNS number needs to be changed, contact

[email protected]

11

Timelines for Entering Data

QuarterlyFirst time

Between October 1 and October 10 Changes/corrections between October 11 and October 21 Federal agency review between October 22 and October 29

Thereafter quarterly reporting is required The same dates for the month following the end of a quarter

Cumulative – Data entered are cumulative (since first grant award)

12

Using the Tip Sheet

Download the Tip Sheet for the OIB program at:

http://www.ed.gov/policy/gen/leg/recovery/section-1512.html

Click on MS Excel link located at “ARRA Reporting Tip Sheet for Special Education and Rehabilitation Services Programs”

13

Using the Tip Sheet12

Data Elements for Recipient Reporting

Reporting Information

Award Type – select “Grant”

Award Number - Enter the PR/Award Number provided in box 5 of your Grant Award Notification (GAN)

Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"

15


Award Recipient InformationRecipient DUNS Number - Enter the same DUNS for

which the grant was awarded as found in box 8 on the GAN

Recipient Account Number - If applicable, enter the account number or any other identifying number assigned by the recipient to the award. This field is optional. Leave blank if N/A

Recipient Congressional District – use the one for address for recipients’ DUNS number - search: http://www.census.gov/geo/www/ansi/ansi.html.

16


Award InformationFunding Agency Code – Enter “9124”Awarding Agency Code – Enter “9124”Award Date – Enter the award date as found in box

10 of the GANAward Amount – Enter the "cumulative amount" of

the award as found in box 7 of the GAN

17


Award InformationCFDA Number – Enter "84.399" - Do Not include the

alpha designation at the end of the CFDA number on your GAN.

Program Source (TAS) - Select “(91-0302) Rehabilitation Services and Disability Research, Recovery Act"

Sub-Account Number for Program Source (TAS) –N/A – ED does not use TAS sub-account numbers. This field is optional – leave blank

18


Award InformationTotal Number of Sub Awards to Individuals – N/A –

leave blankTotal Amount of Sub Awards to Individuals – N/A –

leave blankTotal Number of Payments to Vendors less than

$25,000/award Enter the total number of vendors who received awards

of less than $25,000 per award.

19


Award InformationTotal Amount of Payments to Vendors less than

$25,000/awardo Enter the total dollar value of payments to vendors less than

$25,000.Total Number of Sub Awards less than $25,000/award

Enter the total number of sub-awardees that received a total grant award of less than $25,000/award.

Total Amount of Sub Awards less than $25,000/awardEnter the total dollar value of awards less than $25,000

awarded to sub-recipients. See: (http://www.recovery.gov/?q=node/579)

20


Award InformationAward Description – Enter

A state program to provide independent living services to older individuals who are blind, conduct activities that will improve or expand such services and help improve public understanding of the problems of such individuals.

21


Project InformationProject Name

o Enter "Independent Living Services for Older Individuals Who Are Blind, Recovery Act"

• Project Status For formula grants, and other awards funding multiple

services and products, recipients need to provide a best estimate of completion status (as a percentage, i.e. 100% complete, 50% complete, less than 50% complete) of all projects or activities supported by the whole grant.

22


Total Federal Amount ARRA Funds Received/Invoiced Enter the amount of Recovery Act funds received through draw-

down, reimbursement or invoice - G5/GAPS

Number of Jobs – if none, leave blankDescription of Jobs Created

Brief description of types of jobs created or retained Using job titles, broader labor categories, or recipient’s

existing practice for describing jobs as long as easily understood

23


Project InformationQuarterly Activities/Project Description

Enter “A state program to provide independent living services to older individuals who are blind, conduct activities that will improve or expand such services and help improve public understanding of the problems of such individuals.”

24


Project InformationActivity Code

Enter NTEE-NPC code “E12.07” – Independent Living Skills.

Total Federal Amount of ARRA Expenditure Enter the cumulative total for the amount of Federal fund

expenditures.

Total Federal ARRA Infrastructure Expenditure Infrastructure expenditure is not an allowable cost under the

OIB Program – leave blank

25


Project Information

Leave blank for Infrastructure information below: Infrastructure Contact NameInfrastructure Contact Phone Address 1 Infrastructure Contact Phone Address 2 Infrastructure Contact Phone Address 3 Infrastructure City Infrastructure State Infrastructure Zip + 4.

26


Project InformationLeave blank for the Infrastructure information

below: Infrastructure Contact Email Infrastructure Contact Phone Infrastructure Contact Phone Ext

Infrastructure Purpose and Rationale Leave blank

27


Primary Place of PerformanceStreet address 1Street address 2CityStateCountryZip + 4

Enter the prime recipient's address as indicated in box 1 of the GAN, unless the primary place of performance is different.

28


Primary Place of Performance

Congressional District use the one for address for DUNS number search:

http://www.census.gov/geo/www/ansi/ansi.html.

29


Recipient Highly Compensated OfficersTwo criteria to report:

(1) Recipient in its preceding fiscal year received: (a) 80 percent or more of its annual gross revenues in Federal

award funds and (b) $25,000,000 or more in annual gross revenues from Federal

awards; and (2) the public does not have access to information about the

compensation of the senior executives

If either funding levels are not met and the public does not have access about compensation, then must report information

30


Recipient Highly Compensated Officers

Prime Recipient Indication of Reporting Applicability

If Yes, if No, leave blankOfficer Name (for each of five)Officer Compensation (for each of five)More detailed guidance:http://www.whitehouse.gov/omb/assets/memoranda_fy2009

/m09-21-supp2.pdf

31

Sub-Recipient Reporting

Sub- Recipient Reporting InformationSub-recipients enter information in

FederalReporting.gov when delegated the responsibility by the prime recipient

Sub-recipients are required to obtain a DUNS number and register in CCR even though not reporting in FederalReporting.gov

See IV.5 of Clarifying guidance on reporting at:http://www.ed.gov/policy/gen/leg/recovery/section-151

2.html

32

Data Elements for Sub-Recipient Reporting

Sub- Recipient Reporting InformationAward Type – select “Grant”Award Number - Enter the PR/Award Number

provided in box 5 of your Grant Award Notification (GAN)

Recipient DUNS Number - Enter the Prime Recipient's DUNS number.

Final Report - Check or select ‘‘Yes’’ only if this is the final report for the project/grant period specified; otherwise check "No"

33


Sub-Recipient InformationSub-recipient’s DUNS Number - Enter the sub-

recipient’s DUNS number.Sub-Award Number - Enter the award number or

other identifying number assigned to the sub-recipient by the recipient.

Sub-recipient Congressional District – Enter the congressional district corresponding to the sub-recipient's DUNS address zip code. - search: http://www.census.gov/geo/www/ansi/ansi.html.

34


Sub-Award InformationAmount of Sub-award – Enter the anticipated total

amount of funds to be disbursed to the sub-recipient over the life of the award.

Total sub-award Funds Disbursed - Enter the cumulative amount of the sub-award disbursed to the sub-recipient as of this reporting period.

Sub-award Date - Enter the date the sub-award was signed.

35


Sub-recipient Place of PerformanceStreet address 1Street address 2CityStateCountryZip + 4

Enter the sub-recipient's Place of Performance Address.

36


Sub-recipient Place of PerformanceCongressional District

Enter the congressional district corresponding to the sub-recipient's DUNS address zip code, search: http://www.census.gov/geo/www/ansi/ansi.html.

37


Sub-recipient Highly Compensated OfficersTwo criteria to report:

(1) Recipient in its preceding fiscal year received: (a) 80 percent or more of its annual gross revenues in Federal

award funds and (b) $25,000,000 or more in annual gross revenues from Federal

awards; and (2) the public does not have access to information about the

compensation of the senior executives

If either funding levels are not met and the public does not have access about compensation, then must report information

38


Sub-recipient Highly Compensated Officers

Prime Recipient Indication of Reporting Applicability

If Yes, enter if No, leave blankOfficer Name (for each of five)Officer Compensation (for each of five)More detailed guidance:http://www.whitehouse.gov/omb/assets/

memoranda_fy2009/m09-21-supp2.pdf

39

Data Elements for Vendor Reporting

Reporting InformationAward Type – Select “Grant”Award Number – Enter the PR/Award Number provided in

box 5 of your Grant Award Notification (GAN)Recipient DUNS NUMBER – DUNS number on GANSub-Award Number – Sub-recipient vendor:

If the vendor is a vendor for the sub-recipient, enter the award number or other identifying number assigned to the vendor by the sub-recipient.

Vendor DUNS Number Enter the vendor's DUNS number. If this information is not available,

you are required to provide both the vendor name and vendor's head quarter's Zip Code + 4.

40

Data Elements for Vendor Reporting

Vendor Name Enter the vendor's name

Vendor HQ Zip code + 4 Enter the zip code corresponding to the address of the

vendor's headquarters.

Product and Service Description Enter a description of the product or service provided by the

vendor.

Payment Amount Enter the amount invoiced to the vendor (aggregated) that will

be paid with ARRA funds.

41

Reporting ARRA activities on RSA Forms

RSA-70B Report all information required of form without regard to

funding source

42

Reporting ARRA activities on RSA Forms

SF-269 Report each grant award on a separate SF-269

43

Job Created or Retained

Job Created from ARRA funding: New position created and filled Existing position filled

Job retained: Existing position discontinued without ARRA funding

Include vendor positions created or retained resulting from ARRA funds

44


Jobs expressed as FTEs Total hours worked divided by number of hours in full-

time schedule as defined by recipient Reported cumulatively each quarter during life cycle of

grant Because numbers are cumulative, the denominator must

include the total number of hours since the beginning of award.

45


Calculation of estimates of jobs Calculate base line number of hours worked

without ARRA funds Deduct baseline from hours worked Divide the result by cumulative hours worked in

the quarter See the following website for a more detailed

explanation with examples http://www.ed.gov/policy/gen/leg/recovery/

section-1512.html

45

Government Wide Guidance

OMB Guidancehttp://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-

21.pdf

Data Model (updated August 6)http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21-

supp2.pdf

OMB Frequently Asked Questions (August 6) http://www.whitehouse.gov/omb/recovery_faqs/

ARRA Recipient Reporting Help Desk www.FederalReporting.gov

47

Department of Education Guidance

Department of Education ARRA guidancehttp://www.ed.gov/policy/gen/leg/recovery/index.htmlDepartment of Education program guidancehttp://www.ed.gov/policy/gen/leg/recovery/programs.htmlClick on links for OIB Grantshttp://www.ed.gov/policy/gen/leg/recovery/section-

1512.htmlClick on link to ARRA Reporting Tip Sheet for Special

Education and Rehabilitation Services Programs MS Excel (84K)

48

Grantee Reporting Help

Help button and phone numbers in FederalReporting.gov Help button under title FederalReporting.gov - to the right

Phone: 877-508-7386 TTY: 877-881-5186 Email: [email protected] Chat: LivePerson Support

Download this PowerPoint and view today’s archived event at:http://www.ilr.cornell.edu/edi/m-neweditions-webinars.cfm

49

the american recovery and reinvestment act:

Documents