the agile pmo pmi pittsburgh michael nir
TRANSCRIPT
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The Agile PMO Value-driven
Agile Project Management Office
PMI Pittsburgh , 12th May, 2016
Michael Nir President Sapir Consulting US
The Agile PMO – great results NOW
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Michael Nir
• President @ Sapir Consulting US LLC
• M.Sc. Engineering, PMP®, SAFe™ accredited
• Author of 11 bestseller business books
• Global clients - telecoms, hi-tech, software
development, R&D environments and petrochemical
& infrastructure
• Integrating the hard and soft parts of Business,
Development and more
The Agile PMO – great results NOW
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Are we on the same page?
The Agile PMO – great results NOW
THIS HAPPENED 14 YEARS AGO
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We’ll discuss Agile thinking and the PMO
• It is all about value – and no, documents don’t
provide it;
• A Lean method for selection and prioritization;
• PMO focus on strategic resources, Agile provides
the local empirical leadership;
• PMO perception – leading the change;
The Agile PMO – great results NOW
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PMOs – perceptions
• How many of you manage a PMO or have a PMO
in the organization
• Is your PMO driving Agile thinking?
• Is your PMO a change agent?
• Yes we have a PMO in the organization and…
TRICKY QUESTIONS
The Agile PMO – great results NOW
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Truly – PMOs don’t Deliver RESEARCH
Gartner 2012
ESI 2013
The Agile PMO – great results NOW
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Truly – PMOs don’t Deliver -2 STATE OF PMOs 2015
The Agile PMO – great results NOW
>> The PMO Challenge: 72 percent of respondents
claimed the PMO had been challenged by senior
management. The top two were
• lack of perceived value (44%);
• lack of project/program maturity in the
organization (41%)
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50% Failures
The Agile PMO – great results NOW
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PMBOK – usual suspect
The Agile PMO – great results NOW
An organizational structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools and techniques PMBOK 5th edition
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How did we get here? THE STORY OF PETE
The Agile PMO – great results NOW
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The PMO Evolution
Build me a PMO worthy
of Maine-tech!
Yes Master
THE STORY OF PETE
The Agile PMO – great results NOW
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The First Steps…
What to do? Maybe some
research? Analysis of Current
state? Interviews?
I know…
THE STORY OF PETE
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I need a Home
The Gap Analysis – Stakeholders
Worthy PMO Strategic
Alignment
No Tools
No Tools
Training Training
No Tools No Process
LEAD EXPECTATIONS
The Agile PMO – great results NOW
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The Gap Analysis – Executives
Worthy PMO Strategic
Alignment
I need Reports! Better Control! A methodology
NOW
LEAD EXPECTATIONS
The Agile PMO – great results NOW
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PMOs Lose Focus – Waste Money
I need a Staff
Pay me a Lot! I can help
Maybe Select Tools
Training Need
Assessment?
Support the PMs
New Reports
and Templates
PMBOK? PLC
The Agile PMO – great results NOW
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Discuss with the person next
What Would
You Do?
The Agile PMO – great results NOW
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We’re not thinking End-to-End Agility
The Agile PMO – great results NOW
PMOs are not functioning as value driven, change agents
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The Typical next steps PMO FAILURES
• The tactical PMO
• The process PMO
• The chocking PMO
• The tools PMO
50% The Agile PMO – great results NOW
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Escaping from Process Alcatraz PROCESS PMO
• ‘The bureaucracy is
expanding to meet the
needs of the expanding
bureaucracy’ (O. Wilde.)
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Focusing on Tools not on Value TOOLS TOOLS TOOLS
Starting with tools -
Eternalizes the wrong
WOW
The Agile PMO – great results NOW
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We can do
Better!
The Agile PMO – great results NOW
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The Agile PMO – embrace value
The Agile PMO – great results NOW
A centralized portfolio management entity that
enables faster delivery of products:
Promotes Lean thinking – remove obstacles
Pull across product delivery organization
Effective resource allocation, capacity planning
Change agent
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HOW? Agile PMO Value Enablement
The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
Effective, streamlined
delivery
reduce waste
Agile Leadership
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The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
Effective, streamlined
delivery
reduce waste
Agile Leadership
Agile PMO Value Enablement
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Toyota Defined 7 Wastes
The Agile PMO – great results NOW
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They occur in projects as well
Manufacturing Product Development
Transport Redundant or unnecessary interfaces
Inventory Missing features or gold-plated features
Motion Task switching
Waiting Waiting time
Over Production Sloppy requirements
Over Processing Project bureaucracy
Defects 2nd or more iterations and revisions
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Team exercise – option 1
Project Management Example from my organization
Redundant or unnecessary interfaces
Missing features or gold-plated features
Task switching
Waiting time
Sloppy requirements
Project bureaucracy
2nd or more iterations and revisions
The Agile PMO - De
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PMO is best positioned to remove
project and process waste
The Agile PMO – great results NOW
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How Much???
The Agile PMO – great results NOW
Adding Value by Doing Less The 25/25 Rule: Achieving More by Doing Less Boaz Ronen Tel Aviv University Faculty of Management Thomas G . Lechler Stevens Institute of Technology Edward A . Stohr Stevens Institute of Technology Agile
PMO
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Application: Kanban the Waterfall BEST PRACTICE EXPERIENCE
• Limit projects in queue and process
• Prioritize projects
• Cancel projects
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Write yourself a note
The Agile PMO – great results NOW
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The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
effective, streamlined
delivery
reduce waste
Agile Leadership
Agile PMO Value Enablement
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PMO and Scaled Agile Framework
The Agile PMO – great results NOW
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PMO leads the SAFe selection Kanban
The Agile PMO – great results NOW
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PMO is best positioned to
Kanban the Selection and Prioritization
The Agile PMO – great results NOW
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Create Kanban
Buckets for opportunities
The Agile PMO – great results NOW
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If I stopped now…
The Agile PMO – great results NOW
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The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
effective, streamlined
delivery
reduce waste
Agile Leadership
Agile PMO Value Enablement
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The Agile PMO – great results NOW
Project capacity planning is complex
Project/
#Resource
Yellow Orange Mint Green Lilac Purple Crimson Red
0 (7) (14) (9) (11) (5) (43) (5) (19)
1-3 (4) (8) (3) (5) 0 (25) (1) (14)
4 (1) (4) 0 (1) 0 (10) 0 (12)
5 2 (1) 0 0 5 (7) 1 (10)
6 7 4 0 2 0 (5) 1 (9)
7 4 5 3 3 0 (3) 1 (8)
8-9 9 6 6 4 0 (2) 2 (8)
10 6 11 7 7 0 0 3 (4)
11 4 7 8 9 3 1 4 0
12 2 5 13 10 6 1 3 0
13-14 0 2 8 11 7 5 5 4
15 0 0 4 14 14 7 6 6
16-17 0 0 2 4 7 9 16 4
18+ 0 (3) 0 0 (3) (3) (5) (4)
Agile PMO
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Tools aiming to solve the MPRCS problem which is NP Hard fail, managers resort to:
those who yell loudest, allocation
rule
Traditional, portfolio driven, capacity planning, fails
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Operative capacity
allocation should be based on an
effective process
Emerging approaches implement heuristics for capacity planning
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PMO – top down capacity planning
implementing best practice tools that
deliver results
The Agile PMO – great results NOW
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The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
effective, streamlined
delivery
reduce waste
Agile Leadership
Agile PMO Value Enablement
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It’s not the same language
Estimate:
• Team: we were wrong…it’s a learning
process…let’s retro
• Management: #$@!^%
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It’s not the same language
Deadline:
• Management: our clients are looking for…
• Team: this is not part of the Agile Manifesto or
Scrum handbook, Software is difficult to predict
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It’s not the same language
Commitment:
• Executive: You said it will be delivered in two
weeks
• Team: I’ve committed to commit I didn’t commit
to deliver
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Agile leadership and the shoe continuum
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
Let’s investigate further
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Extreme Agile – the zealot
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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The Scrum Master
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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Product owner or coach
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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Agile in the cold
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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PMO comfortable
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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PMO portfolio level
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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Agile leadership and the shoe continuum
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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No common ground
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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Talk and agree
The Agile PMO – great results NOW
Extreme Agile
Business Portfolio
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Agile Leadership
Is primarily about:
• Creating understanding
• Getting them to talk
The Agile PMO – great results NOW
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Leadership role
Review the Manifesto and 12 principles:
List leadership behaviors that an Agile PMO
should assume, in order to operate in an Agile
environment.
Identify the change required within the
organization to support the Agile PMO.
The Agile PMO - De
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Agile Leadership
The Agile PMO – great results NOW
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We’re not the Bad Guys HUG AGILE PMO - A PARADIGM SHIFT
http://www.pmhut.com/agile-pmo-a-new-hope
• Perhaps the MOST difficult transformation required by the PMO!
• From emphasis on management to leadership
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The Agile PMO – great results NOW
The Agile PMO
Selection and prioritization
Chose the valuable projects
Resource allocation
Control/limit the mix
effective, streamlined
delivery
reduce waste
Agile Leadership
Agile PMO Value Enablement
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50% The Agile PMO – great results NOW
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Maybe 50% is not all that bad?
Actually we must change…
• Organization innovation is delivered through projects
• Our competitors are figuring out how to deliver faster and faster and yet faster
The Agile PMO – great results NOW
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The Agile PMO – great results NOW
Faster and faster and yet faster
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We must CHANGE! PMO and project
organization needs to re-focus on Value
The Agile PMO – great results NOW
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This just in: Problem we want to solve by this training:
we have noticed that senior stakeholders in our organization are sometimes hard to convince in a need and value of proper
project/program governance and overall role of PMO in delivering business value.
The Agile PMO – great results NOW
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Increase your Return from Projects!
Agile PMO Workshop