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Director

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In Attend

Shri R.B

welcome

Item No.

Item No.

of the 1st Mheld on 29

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s Present:

Shri R

Shri G

Shri P

Shri G

Shri Y

Shri H

Dr. Kr

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Invitee: Shr

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ed all the Boa

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of Odis

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R. Balakrishn

G.V.V Sarma

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Y.B.Khurania

Hemanta Sha

rishan Kuma

R. Vineel Kris

ri S.K.Ratho

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26th March,

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The I

appoi

comm

Committe1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

de on Vertgth of onsibilities

Board consid

ture and St

xure-1 of the

approved

he Executive

. As per de

oint the staff

nstitution autive Comm

Board of D

mittees with t

Independent

nted in the

mittees.

ee on IT & TPrincipal Se

CEO, OCA

Vice -Chair

Director, III

Commissio

CEO, BSCL

Director, ST

GM (Engg

Expert of P

. Representa

tical/Levelseach Ve:

dered and a

taff Strengt

ese minutes.

the Compa

e Committee

ecision of th

f.

and Delegatmittee:

Directors ap

the following

t Directors

e Committee

echnology:ecretary, E &

AC

rman, BDA

T

oner/Addition

L

TPI

and Tech), B

PPP Cell

ative of BPT

s in the Crtical/Level

approved the

th of each

.

any staff s

e to finalize

e committee

tion of Pow

pproved the

g members.

having exp

es, with ap

:- & IT dept – C

nal Commiss

BSCL

SL

Company Ss and

e Vertical/Le

Vertical/Lev

tructure as

the terms a

e, CEO will

wer to Boa

proposal f

pertise in t

pproval of

Chairman

sioner, BMC

P

Structure atheir Rol

evels in the

vels as pro

proposed

and condition

take neces

ard Commit

for constitut

the relevant

Chairman o

of 2

and Staff es and

Company

oposed in

and

ns of

ssary

ttees and

tion of thre

t field to b

of concerne

21

ee

be

ed

Item No.

B. Com1

2

3

4

5

6

7

8

9

10

1

12

C. Exec

1

2

3

4

5

6

7

8.

. 19/1: Decid

The B

were t

mittee on U. Secretary

. Special S

. Vice Chai

. Commiss

. CEO, BSC

. Chief Eng

. Represen

. Represen

. Represen

0. MD, WAT

1. Represen

2. Represen

cutive Comm

. Vice Chai

. Commiss

. CEO, BSC

. CFO, BSC

. Company

. General M

. City Engin

. Member E

de on the m

Board of Dire

taken in this

Urban Infrasy, H & UD De

ecretary, H

irman, BDA

ioner/Additio

CL

gineer, Road

ntative of OP

ntative of CE

ntative of GA

TCO

ntative of BP

ntative of PP

mittee

irman, BDA

ioner/ Additi

CL

CL

y Secretary,

Manager ( E

neer, BMC

Estate, BDA

anner of Re

ectors discu

s regard:

structure & ept – Chairm

& UD Dept

onal Commis

ds

PTCL

ESU

A Dept

PTSL

PP cell.

- Chairman.

onal Comm

BSCL

ngg. & Tech

ecruitment

ussed the m

Utilities:- man

ssioner, BM

issioner, BM

h), BSCL

of Human R

matter and th

P

C

MC

Resources:

he following

of 2

decisions

21

T

c

a

e

r

Item No.

T

P

e

T

T

T

T

T

fi

E

im

Item No.

T

d

W

The Board a

conditions a

agency for p

entry operato

elated manp

. 20/1: Decid

The B

were t

The Board d

Programme

engaged for

Technology p

The Board a

Terms of r

Technology,

The Board a

inalise the T

Engineering

mplementati

. 21/1: Adaparranrelate

As pe

City p

The Board

delegation o

WATCO, CE

authorized th

and manner

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ors, office a

power.

de on Plan t

Board of Dire

taken in this

ecided to m

Manageme

r the purpos

projects, sep

authorized th

reference, d

and supervi

uthorized th

Terms of refe

and Infr

ion.

ptation ofgements w

ed to implem

er the requir

proposal, the

authorised

of powers/

ESU/OPTCL

he Chief Ex

of recruitm

services of

assistants, h

to Project im

ectors discu

s regard:

make Project

ent Consult

se of execu

parately.

he Committe

draft RFPs

ision of the p

he Committe

erence, draft

rastructure,

f resolutiowith parastmentation o

ements of th

e Board appr

the Execu

contractual

L, BPTSL, IT

xecute Office

ment and al

human reso

housekeepin

mplementat

ussed the m

implementa

tancy (PgM

uting the En

ee on IT and

for engag

project imple

e on Urban

ft RFPs for e

and sup

on of Htatal, Boar

of approved

he Smart C

roved the ag

utive Comm

arrangeme

T departmen

er to finalize

lso engage

ources for a

ng, security

tion i.e. PDF

matter and th

ation through

MC). Two P

ngineering/In

d Technolog

gement of

ementation.

Infrastructu

engagement

pervision o

PSC and ds and St

d Smart City

ity Mission G

genda propo

mittee to in

ents from/w

nt (for Wifi p

P

e the terms

an outsou

ctivities like

and other o

F, PMC, etc

he following

h engageme

PgMCs wil

nfrastructure

gy to finalise

the PgMC

re and utilitie

of the PgM

of the pr

Legal/Cotatutory Auy proposals

Guidelines a

sed.

itiate action

with BMC,

project) and

of 2

and

rcing

data

office

.:

decisions

ent of

l be

and

e the

C on

es to

C on

roject

ontractual uthorities :

and Smart

n for

BDA,

with

21

a

Item No.

“d

y

F

2

2

M

Item No.

It

D

A

F

S

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any other au

. 22/1: Fixati

The B

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year and end

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financ

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Statutory Au

ax.

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thorities as a

ion of first a

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pany and pas

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as the twelv

ding on Mar

ear/Accountin

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e subseque

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ointment of

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panies Act,

cial year 201

ed that the c

mptroller of A

the F.Y.2016

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uditor will be

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er section 13

ounts) Rules

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ve month pe

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ng period of

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the First S

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2013, for

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company wi

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Director dec

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equired.

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e company

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p to 31st M

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ory Auditor

airman Aud

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mpanies Ac

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excluding se

th Rule 13 o

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any:

ear of the

ereby

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arch,

arch,

o 31st

any by C

39 (5) of th

for the fir

it Board,

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ct, 2013.

e 1st

ervice

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21

he

rst

es

al

In

B

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Item No.

In

B

fi

Item No.

i.

ii.

iii

iv

v

vi

n complianc

Board author

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the C

practic

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Board

rest o

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i. Secre

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ce with the

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ccountant as

ppoint Secrection 204 of

er Section 2

ointment and

Company is

cing Compa

ce with the a

orized the C

Secretarial Au

onsider andepartment N

er the Gove

rtment vides

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rnment Offic

opment Com

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Chairman, B

cipal Commis

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above provi

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uditor of the

d appoint otNotification

ernment of O

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rs of Bhuban

s as the Dire

nformed that

cials and exe

mmissioner –

ce Departme

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BDA.

ssioner, BM

isions of the

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al Auditor of

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Companies

ation of Man

o appoint a

ry.

sions of the

to appoint

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ther Directon No.4741 D

Odisha in H

n No. 4741 d

neswar Sma

ectors of the

t the Compa

ecutives on t

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nt.

entative.

C.

e Companie

hartered Acc

the Compan

Company as2013:

Act, 2013 r

nagerial Per

a Secretaria

e Companie

a local Com

ors of the CDated 23rd Fe

Housing and

dated 23.02.

art City Limi

company.

any propose

the Board of

tional, Chief

P

es Act, 2013

countant firm

ny.

s per the pr

read with C

rsonnel) Rul

al Auditor,

s Act, 2013

mpany Secre

Company asebruary, 20

Urban Dev

.2016 notifie

ted, shall ap

d to appoint

f the Compa

f Secretary.

of 2

3, the

m or a

rovisions

Companies

les, 2014,

who is a

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etary

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velopment

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ppoint the

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21

vi

vi

ix

F

vi

B

i.

ii.

iii.

F

N

Item No.

T

a

Item No.

ii. Comm

iii. Chief

x. Indep

urther, the G

ides Notifica

Bhubaneswa

Princi

Secre

MD, O

urther, Vice

Noted.

. 27/1: To CDirec

The B

Comp

indepe

The Board d

appointment

. 28/1: To diC.E.OSecre

As pe

listed

Rs. 1

Mana

missioner of

Executive o

endent Dire

Government

ation No. 78

r Smart City

pal/Special

etary to Govt

OPTCL

Chairman, B

Consider aptor of the C

Board of Dire

panies Act,

endent direc

decided that

of the Indep

iscuss on O/Managing etary of the

er the provis

company a

0.00 Crore

gerial Perso

Police.

officer of SPV

ctors (5 Nos

t of Odisha

839 dated 26

y Limited, sh

Secretary to

t, Information

BDA who is

ppointmentCompany:

ectors noted

2013 relatin

ctors in the B

t the matter

pendent Dire

the appoinDirector/ W

company:

sions of sect

nd the publi

s or more

onnel (KMP)

V.

s, of which a

in Housing a

6.03.2016 n

all comprom

o Govt, GA D

n Technolog

a Director, s

t of Indep

d the provisi

ng to the a

Board.

will be take

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ntment of KWhole-time

tion 203 of

ic companie

is required

of the Comp

t least one w

and Urban D

otified that t

mise of the fo

Department

gy Departme

shall act as t

pendent Dir

ons of secti

appointment

en up with t

Key Managee-Director,

the Compan

es whose pa

to appoint

pany.

P

will be Woma

Developmen

the Board o

ollowing mem

ent

the Managin

rector and

on 149(1) &

of women

he Govt for

erial PersoC.F.O., & C

nies Act, 20

aid up share

t and desig

of 2

an)

nt Departme

of Directors

mbers,

ng Director.

Woman

&149(6) of th

director an

early

onnel like Company

013, every

capital is

gnate Key

21

nt

of

he

nd

T

to

Item No.

T

r

u

K

Item No.

T

o

C

Item No.

T

to

The Board n

o finalize the

. 29/1: Presc

The B

Mana

Comp

The Board

esponsibilitie

under the pro

KMPs.

. 30/1: Form

As pe

Comp

and R

The Board c

of Independ

Committees

. 31/1: To dDirec

As pe

2014

attend

The Board o

o be paid to

noted the pro

e terms and

cribe Roles

Board shall

gerial Perso

panies Act, 2

considered

es of the K

ovisions of t

ation of Dif

er Section

pany is requ

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considered th

dent Direct

of the Board

iscuss andtors for atte

er Rule 4 of

the Sitting

ding Board a

f Directors a

the indepen

ovisions and

conditions f

and Respo

l delegate

onnel (KMP

2013 after th

the provis

Key Manage

the Compan

fferent Com

177 & Sect

uired to cons

n Committee

he provision

tors the co

d of Director

d approve ending Boa

the Compan

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and Committ

authorized th

ndent Directo

d authorized

for the appoi

onsibilities o

the roles a

) as prescri

e appointme

sions and d

erial Person

ies Act, 201

mmittees of t

tion 178 of

stitute the A

e.

ns and decid

ompany w

rs.

the Sittingard and Com

nies (Appoin

be paid to

tee Meeting.

he Chairman

ors.

the Execut

intment of K

of the KMPs

and respon

ibed under

ent of KMPs

delegated t

nnel (KMP)

3 after the a

the Board o

the Compa

Audit Comm

ded that afte

ill constitut

g Fees of tmmittee Mee

ntment and R

the Non- E

.

n to finalise

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tive Committ

MP.

s:

sibilities of

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the roles a

as prescrib

appointment

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anies Act, 2

mittee and N

er appointme

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the sitting fe

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tee

the Key

ons of the

and

bed

t of

s:

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ent

ove

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on) Rules,

irectorsfor

ees

21

Item No.

“S

d

n

c

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C

c

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o

A

Item No.

T

d

. 32/1: To auand Comp

The B

neces

toward

Furthe

Comp

follow

“RESOLVEDSecretary of

different con

necessary f

compliance o

“RESOLVEDcompany be

Companies

company.”

“RESOLVEDsecretary of

on behalf of

Act, 2013.”

. 33/1: To apRegis

The C

2013

Comp

The Board c

documents a

uthorize Didocumentspanies:

Board of D

ssary applica

ds Statutory

er for filling

panies, Odis

wing resolutio

D THAT M

the compan

nsultants as

forms, docu

of laws.”

D FURTHEand is here

Act, 2013

D THAT M

the Compa

the Compan

pply for Instration und

Company wa

on 08thMarc

pany was req

onsidered th

and to do al

rectors of s with diffe

Directors au

ation/forms/

y Compliance

g of differen

sha through

ons:

anaging Di

ny be and a

per decisio

uments &

R THAT C

e by authoriz

and station

anaging Di

ny be and a

ny to sign an

come Tax der different

as registered

ch, 2016. Fo

quired to get

he matter an

ll such acts

the Compaerent autho

uthorized Di

documents/

es for opera

nt forms an

e-filling the

rector/ Dire

are here by

ons of Boar

returns wi

CEO/ CFO/

zed to purch

nary for da

rector/ Dire

are hereby a

nd submit al

Permanentt authorities

d under the

or the comp

t it registered

nd authorize

which are

any for filinorities incl

rectors of

/ returns wit

tion of the C

nd returns w

e Board of

ctor/ CEO/

authorized t

rd of Direct

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ase required

ay to day

ctor/ CEO/

authorised jo

l forms unde

t Account s:

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liance unde

d under them

d the CEO t

necessary f

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ng necessaluding Reg

the compan

th different a

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with the Re

Directors pa

CFO/ Com

to issue lette

tors and als

t authoritie

Secretary o

d registers a

business o

CFO/ Com

ointly or sev

er the Comp

Number (P

of the Compa

r various sta

m.

to sign nece

for registerin

of 2

ary forms gistrar of

ny to file

authorities

egistrar of

assed the

mpany

ers to

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s for

of the

as per

of the

mpany

verally

panies

PAN) and

anies Act,

atutes the

essary

ng the

21

C

Item No.

T

c

S

Item No.

Item No.

Af

“B

B

c

p

Company un

. 34/1: To disinto Creturn

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conditions fo

Secretarial C

. 35/1: To dithe Bdocum

The Board

Company S

documents

Director & C

. 36/1: To coautho

The B

Bank

Missio

fter discussio

A. Bank

“RESOLVEDBhubaneswa

Bhubaneswa

cheques, d

payment/neg

nder various

scuss appoCompliancens with ROC

of Directors

or engagem

Consultants f

scuss on tBoard of Dments:

of Directors

Secretary, th

will be kep

CEO of the c

onsider oporize operat

Board was in

Accounts,

on Grant Fun

on, the follow

k Account fo

D THAT,

ar Smart City

ar and the s

drafts, pro

gotiable inst

statutes and

ointment of e of CompanC:

s authorized

ment of a

for necessar

he mannerirectors, M

s decided th

he minutes o

pt under safe

company.

pening of Btion of the s

nformed that

one for Sh

nd for its bu

wing resolut

or share ca

a Bank A

y Limited wi

said bank be

omissory n

truments dr

d to obtain P

Company Snies Act an

the CEO,

Company S

ry complianc

r of keepingMember, Co

hat till the a

of various me

e custody o

Bank Accosame:

the Compa

hare Capital

usiness oper

tions were p

pital fund:-

Account be

th State Ban

e and is her

notes and

rawn by or

PAN/TAN/TIN

Secretarial d e-filing of

BSCL to fi

Secretary fir

ces.

g of minuteommittees a

appointment

eetings and

of Shri. R. V

unts of the

ny would be

l Fund and

ration.

assed:

opened in

nk of India, -

reby authori

d other

in favor o

P

N.

Consultantf different fo

ix the terms

rm as Com

es of the mand other

of whole-tim

other statuto

Vineel Krishn

e Company

e required to

another S

n the nam

-------------Br

zed to hono

instruments

of the Com

of 2

ts to look orms and

s and

mpany

meeting of statutory

me

ory

na,

y and to

open two

Smart City

me of

ranch,

our all

for

mpany,

21

w

“o

c

F

D

“th

r

C

B.

“RESOCity Li

bank b

and oth

Compa

“RESOby Dr.

Krishna

Furthe

and CE

“FURTCompa

duly Sp

whether the a

“RESOLVEDoperated joi

company and

Further Reso

Director and

“FURTHER he Compan

esolution w

Company to

Bank Acco

OLVED THAmited with S

be and is he

her instrume

any, whethe

OLVED FURKrishan Ku

a, IAS, Direc

r Resolved t

EO may dele

THER RESOany be and

pecimen Sig

account be o

D FURTHEntly by Dr.

d Sri R. Vine

olved that af

CEO may d

RESOLVEDny be and i

with duly Sp

the Bank.”

ount for Sm

AT, a Bank A

State Bank o

ereby autho

ents for paym

r the accoun

RTHER THAumar, IAS, M

ctor & CEO o

that after joi

egate operat

OLVED THAis hereby a

gnature of al

overdrawn o

ER THAT t

. Krishan K

eel Krishna,

fter joining o

delegate ope

D THAT Sh

s hereby a

ecimen Sig

mart City Mis

Account be o

of India, ----

rized to hon

ment/negotia

nt be overdra

AT the afores

Managing D

of the Comp

ning of offici

tion of the ba

AT Shri. R

uthorised to

l the above

or not.”

the aforesa

Kumar, IAS,

IAS, Directo

of officials of

eration of the

ri. R. Vinee

uthorised to

nature of a

ssion Grant

opened in th

----------Bran

nour all che

able instrum

awn or not.”

said bank ac

Director of th

pany.

ials of the co

ank account

. Vineel Kri

o give Certifi

persons of t

aid bank a

, Managing

or & CEO of

f the compa

e bank accou

l Krishna, D

o give Certi

ll the above

t Fund:-

e name of B

ch, Bhubane

ques, drafts

ents drawn

ccount shall

he company

ompany, the

t.

ishna, Direc

ied Copy of

he Company

P

account sha

Director o

the Compan

ny, the Man

unt.

Director & CE

fied Copy o

e persons o

Bhubaneswa

eswar and t

s, promissor

by or in favo

l be operate

y and Sri R

e Managing

ctor & CEO

f the resolut

y to the Ban

of 2

all be

of the

ny.

naging

EO of

of the

of the

ar Smart

the said

ry notes

or of the

d jointly

. Vineel

Director

O of the

ion with

nk.”

21

Item No.

Item No.

Vote of T

PD

. 37/1: Deleg

The

propo

Furthe

for de

The

Comm

. 38/1: Any o

The C

priorit

plann

reque

Single

City p

Thanks:

As the

vote o

Place: BhubDate: 02.04

gation of Po

Board cons

osed in Anne

er, CEO was

efining the pr

Board dele

mittees.

other Items:

Chairman in

y for proces

ing & devel

ested by H &

e Point of C

planning & de

ere were no

of thanks to t

baneswar .2016

owers:

sidered and

exure – 2 of t

s authorized

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egated to M

:

nstructed th

ssing the pr

opment. In

& UD Depart

ontact (SPO

epartment.

o other busin

the Chair

d approved

these minute

d to move go

f approval be

MD, the Po

hat concerne

roposal/files

this regard,

tment for ap

OC) for deal

nesses to tr

the Deleg

es.

overnment in

eyond the po

ower to co

ed departm

pertaining t

, the depart

pointment o

ing with all

ransact, so t

P

ation of Po

n H & UD De

owers of Bo

onstitute the

ments should

to BSCL an

ments conc

of Nodal Offic

matters rela

the meeting

Sd/- CHAIRMAN

of 2

owers as

epartment

ard.

e Tender

d accord to

nd Smart Ci

cerned will b

cers to act a

ating to Sma

g ended with

N

21

op

ty

be

as

art

h a

th 16 at 10:0 0 am at p&c confer ence hall, odisha secretariat...

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