tfs business plan · ii bussiness plan for financial year 2015 - 16 executive summary th is...

UNITED REPUBLIC OF TANZANIAMINISTRY OF NATURAL RESOURCES AND TOURISM

TANZANIA FOREST SERVICES AGENCY

BUSINESS PLAN AND ASSOCIATED BUDGET FOR FINANCIAL YEAR 2015/2016

July, 2015

ii Bussiness Plan for Financial Year 2015 - 16

EXECUTIVE SUMMARY

Th is Business Plan (PB) for the fi nancial year 2015/16 is the second for implementing the fi ve year Strategic Plan (SP II) of 2014/19 timeframe. Th e BP has benefi ted from the fi rst Strategic Plan (SP I 2011/14) implementation, lessons learnt and adaptive management. For the fi rst time this BP takes cognizance of the climate change impacts by mainstreaming adaptation and considering mitigation measures.

Th e Business Plan is built on the fi ve objectives stipulated in the SP II; 27 key performance targets and 72 corresponding activities that have been formulated based on identifi ed priorities and main interventions to include: boundary consolidation; forest protection; tree planting (aff orestation/reforestation); beekeeping development; expanding planted areas under forest plantation and intensifying silvicultural operations. Building institution capacity for both physical infrastructure and human resources remains the primary focus of the Agency success.

Th is BP is projecting to generate revenues of about TZS 87.59 billion to be collected during the fi scal year. Th is projected amount is comprised of TZS 63.08 billion to be collected as forest royalties and other charges; 17.08 billion to be retained at source as LMDA in forest plantations; and TZS 1.83 billion as three percent of royalties and two percent of fees for TaFF. Furthermore, TZS 1.00 billion and 4.60 billion will be collected as 5% of royalties for Cess and 18% as VAT respectively.

A total budget of about TZS 55.2 billion is estimated to implement the 72 planned activities. Th is budget will cover direct fi eld costs of about TZS 31 billion, which is equivalent to 56% of the total budget. Administrative and operational costs are estimated to be TZS 15.8 billion (29%) and TZS 8.4 billion (15%) respectively. Operational expenses includes those set to cater for human resources development; performance management system; offi ce working facilities; and meeting international obligations among others. Further administrative costs are meant to meet institutional and staff statutory. In addition, funding of ongoing contracted projects/programmes by Development Partners, Bilateral and Multilateral Agencies will constitute to fi nancing of conservation activities in key biodiversity areas that have global importance. Th e Agency will remit estimated revenue of about TZS 25.0 billion as part of its obligation to Treasury through the Ministry revenue collection.

Th e implementation of the TFS functions is gaining momentum that requires transformational changes from the “Business As Usual” attitude to a more proactive engagement and adaptive management. Th e Agency will operationalize the new Scheme of Service and Salary Structure once approved to ensure it remains competitive and have ability to motivate staff , attract and retain key talents. Partnerships will be enhanced with key stakeholders ranging from government institutions, district councils, research and training institutions,

iiiBussiness Plan for Financial Year 2015 - 16

EXECUTIVE SUMMARY

communities, NGOs, and the private sector to provide the necessary synergies.

Monitoring and evaluation of implementation will serve to create an effi cient and integrated follow-up, reporting system and service delivery. Th is will adhere to monitoring standards to build eff ective information management mechanisms.

Outstanding risks include untimely approval of TFS Scheme of Service to motivate staff ; employment permits not granted on time to curb the staff defi cit and ineffi cient procurement system.

iv Bussiness Plan for Financial Year 2015 - 16

BP Business PlanCBD Convention on Biological DiversityCE Chief ExecutiveCSO Civil Society OrganizationCZ Central ZoneDBSS Director of Business Support ServicesDFM District Forest ManagerDfNS Debt for Nature SwapsDPRU Director of Planning and Resource UtilizationDPs Development Partners DRM Director of Resources ManagementEAMCEF Eastern Arc Mountains Conservation Endowment FundEPWAS Equitable Payments for Water ServicesEU European UnionEuro Th e offi cial currency of the most European Union’s member statesEZ Eastern ZoneFIP Forest Investment ProgramFNRs Forest Nature ReservesFORLIS Forestry Registration and Licensing SystemFRs Forest ReservesFY Financial YearGCF Global Climate Fund GDP Gross Domestic ProductGEF Global Environment FacilityGHG Green House GasesGN Government NoticeHADO Hifadhi Ardhi DodomaHASHI Hifadhi Ardhi ShinyangaHIMA Hifadhi MazingiraHIV/AIDS Human Immunodefi ciency Virus/Acquired Immunodefi ciency SyndromeHQ HeadquartersIGA Income Generation Activity

ABBREVIATIONS AND ACRONYMS

vBussiness Plan for Financial Year 2015 - 16

IPCC Intergovernmental Panel on Climate ChangeJFM Joint Forest ManagementKm KilometreKPI Key Performance IndicatorLG Local GovernmentLMDA Logging and Miscellaneous Deposit AccountLZ Lake ZoneM&E Monitoring and Evaluationm3 Cubic metersMAB Ministerial Advisory Board

MAI Mean Annual wood Increment

MDAs Ministries, Independent Departments and Agencies

MDGs Millennium Development GoalsMETT Management Eff ectiveness Tracking ToolMNRT Ministry of Natural Resources and TourismMoU Memorandum of UnderstandingMPM Mufi ndi Paper MillNAFORMA National Forest Resources Monitoring and AssessmentNAFRAC National Forest Resource Management and Agroforestry CentreNAMAs National Appropriate Mitigation ActionsNAPA National Adaptation Plan ActionNCCS National Climate Change StrategyNCD Non Communicable DiseaseNCMC National Carbon Monitoring CentreNFCC Norwegian Forest and Climate ChangeNGOs Non-Government OrganizationNHC National Housing CooperationNRs Nature ReservesNWFPs Non Wood Forest ProductsNZ Northern ZoneOPRAS Open Performance Review and Appraisal SystemPES Payment for Ecosystem ServicesPFM Participatory Forest managementPMO-RALG Prime Minister’s Offi ce, Regional Administration and Local GovernmentsPPP Public Private PartnershipPS Permanent SecretaryPSRP Public Service Reform ProgrammeREA Rural Energy Agency


vi Bussiness Plan for Financial Year 2015 - 16

REDD Reducing Emissions from Deforestation and forest Degradation RNE Royal Norwegian EmbassySFM Sustainable Forest ManagementSHZ Southern Highland ZoneSIDA Swedish International Development Cooperation AgencySP Strategic PlanSULEDO Sunya Lengatei and DongoSZ Southern ZoneTaFF Tanzania Forest FundTBA Tanzania Building AgencyTEMESA Tanzania Electrical and Mechanical Services AgencyTFS Tanzania Forest Services AgencyTRA Tanzania Revenue AuthorityTZS Tanzania ShillingsUN United NationsUNCCD United Nation Convention to Combat Desertifi cationUNDP United Nations Development ProgrammeUNFCCC United Nations Framework Convention on Climate ChangeUNFF United Nations Forum on ForestsURT United Republic of TanzaniaUSD United States DollarVAT Value Added TaxWAP Wood Fuel Action PlanWZ Western ZoneZM Zonal Manager


viiBussiness Plan for Financial Year 2015 - 16

Executive Summary ........................................................................................................II

Abbreviations And Acronyms ....................................................................................... IV

Contents .................................................................................................................... VII

List Of Tables ................................................................................................................. VII

List Of Figures ............................................................................................................... VII

List Of Appendices ....................................................................................................... VII

1.0 INTRODUCTION ...................................................................................................1

2.0 STRATEGIC MANAGEMENT AND ADMINISTRATION .........................................3

2.1 Vision, Mission, Core Values and Objectives .................................................. 3

2.2 Human Resources ........................................................................................4

2.3 Procurement and Core Assets ......................................................................4

2.3.1 Procurement System ....................................................................................4

2.3.2 Core Assets .................................................................................................4

2.4 Administration ...............................................................................................5

3.0 MAIN STAKEHOLDERS AND THEIR EXPECTATIONS .........................................6

4.0 BUSINESS ENVIRONMENT AND ITS IMPLICATIONS .........................................8

4.1 Key Challenges ............................................................................................8

4.1.1 Climate change ............................................................................................8

4.1.2 Policy and Legal Framework...........................................................................9

4.1.3 Socio - Economic, Energy and Environment ...................................................9

4.1.4 Technological advancement .........................................................................10

4.1.5 Institutional capacity and framework .............................................................10

4.1.5 Staffi ng and recruitment ...............................................................................11

4.2 Opportunities for Success ............................................................................11

4.2.1 Climate Change ..........................................................................................11

4.2.2 Policy and Legal framework .........................................................................12

4.2.3 Socio - Economic, Energy and Environment .................................................12

4.2.4 Technological Environment ...........................................................................13

4.2.5 Institutional Capacity ....................................................................................13

5.0 PROFILES OF REVENUES ..................................................................................13

5.1 Sources of Revenue ....................................................................................13

5.2 Revenue Projections ....................................................................................14

5.3 Factors Considered in Revenue projection ....................................................17

CONTENT

viii Bussiness Plan for Financial Year 2015 - 16

6.0 PLANNING AND BUDGET ESTIMATES ..............................................................18

6.1 Planning, Budgeting and Approval Process ...................................................18

6.2 Priority Strategic Interventions .......................................................................18

6.2.1 Institutional capacity development ................................................................18

6.2.2 Conservation and management of forest & bee resource base ......................19

6.2.3 Forest and bee Resource Utilization .............................................................10

6.2.4 Cross cutting areas .....................................................................................20

6.3 Resources Allocation for Each Objective and Target ......................................20

6.4 Description of Planned Targets and Activities .................................................24

6.4.1 Objective A: HIV/AIDS infections reduced and supportive services to staff living .. with HIV/AIDS improved ...............................................................................24

6.4.2 Objective B: Good governance and Gender balance enhanced ....................24

6.4.3 Objective C: Institutional capacity to deliver services strengthened ................25

6.4.4 Objective D: Forest and bee resource base and ecosystem improved ..........29

6.4.5 Objective E: Utilization of Quality forest and bee products enhanced .............31

6.5 Conservation Support from Partners .............................................................32

7.0 PERFOMANCE ASSESSMENT ...........................................................................34

7.1 Monitoring ...................................................................................................34

7.2 Mid-year Review ..........................................................................................34

7.3 Risks and Assumptions ................................................................................34

7.3.1 Risks and Mitigation .....................................................................................34

7.3.2 Assumptions ...............................................................................................35

7.4 Reporting ....................................................................................................35

7.4.1 Internal Reporting Plan .................................................................................35

7.4.2 External Reporting Plan ................................................................................36

LIST OF TABLESTable 01: Forest Land Ownership ..........................................................................................1

Table 02: Current Human Resources of the Agency ..............................................................4

Table 03: List of TFS Forest plantations..................................................................................6

Table 04: List of Stakeholders and their Expectations .............................................................7

Table 05: Types of Forest Products and Services, their Sources and Markets ........................14

Table 06: Trend of Revenue Collection .................................................................................15

Table 07: Summary of Revenue Projections for FY 2015/16 by Item .....................................15

Table 08: Revenue Projections for TFS stations 2015/2016 ..................................................17

Table 09: Number of Activities and respective Targets and Resources allocation....................21

Table 10: Summary of Budget Estimates and Percentage for Stations per Objectives ............22

Table 11: Summary of Plantation Budget Estimates Derived from LMDA ................................23

Table 12: Summary of Projects with Financial support from Partners .....................................33

CONTENT

ixBussiness Plan for Financial Year 2015 - 16

LIST OF FIGURESFigure 01: Revenue Projections by Items for TFS Stations 2015/2016 ..................................16

Figure 02: Percentage Budget Share for Main Stations .........................................................22

LIST OF APPENDICESAppendix I: Details of TFS Human Resources .....................................................................37

Appendix II: TFS major Assets and Heavy Plants ..................................................................38

Appendix III: Districts with Forest Managers ..........................................................................40

Appendix IV: Revenue Collection Trend for the year 2012/13 – 2014/15 and Projection for

the year 2015/16 ...........................................................................................41

Appendix V: Detailed Revenue Projections by Items for Each Station .....................................42

Appendix VI: Budget and Details of Activities ........................................................................43

CONTENT

1 Bussiness Plan for Financial Year 2015 - 16

1.0 INTRODUCTION

Forest resources are estimated to cover 48.1 million ha (55%) of total surface land area of Tanzania Mainland (88.6 million ha). Table 01 shows areas and percentage of forests by land ownership.

Table 01: Forest Land Ownership

Land Ownership Area (Million Ha) Percentage

Central Government (Forest and Wildlife reserves)1 16.835 35

Local Government 3.367 7Village Government 21.645 45Private forest lands 3.367 7General Lands under TFS 2.405 5Others 0.481 1Total 48.1 100

Source: TFS 2013

Th e central government is responsible for the management of national forest reserves (natural and plantations), bee reserves and forest and bee resources on general lands amounting about 19.24 mill ha (40%), out of which 16.655 mill ha is estimated to be under TFS ownership. Th e remaining 60% is under the management of PMO-RALG (52%) and the private sector (7%) and other unknown ownerships (1%). Vast area of the unreserved forests and woodlands are found in village lands where there is unsustainable management of the resources.

TFS mandate to manage and own the national forest and bee resources is given under the Executive Agencies Act, Cap. 245 R.E. 2009 through the Establishment Order published in the Government Notice No. 269 dated 30thJuly, 2010. Th is legal instrument which establishes semi-autonomous government agencies requires TFS to oversee the management of national forest and bee resources in an effi cient and eff ective manner; promote the potential for the continuous improvement of services and improve the quality and value for money on the delivery of public services. Among other responsibilities of TFS that enhance this mandate are to provide forestry and beekeeping extension services, enforcing forest and beekeeping legislation, revenue collection, quality assurance and rehabilitation of degraded lands. In doing so, TFS will continuously contribute to the social, economic, ecological and cultural needs of present and future generations. TFS has therefore the challenging responsibility of bringing about improvements in conservation of natural forests, bee resources and forest plantations.

Over the past three fi nancial years (2011/2012 - 2013/ 2014) of the implementation of TFS Strategic Plan I (SP1), major outstanding achievements attained include: countrywide National Forest Resources Monitoring and Assessments (NAFORMA) that came up with accurate and reliable information on the state, extent and uses of the forest resources that are useful for decision making and development of relevant policies and programmes to achieve sustainable forest management; revenue accrued amounted TZS 199,771,416,440

1 Preliminary fi eld reports indicate forest reserves under TFS have total area of 14.256 million ha. NAFORMA results indicate area for Central Government reserves is 16.835 million ha. Hence the diff erence is assumed to be forest land under wildlife reserves which need fi eld verifi cation.

2Bussiness Plan for Financial Year 2015 - 16

equivalent to 101% of the targeted goal. Th is has enabled TFS to operationalize its plans to meet the desirable goals; increase in new forest plantation areas by 9,947 ha from 83,659 ha to 91, 606 ha ensures sustainability in management of forest and bee resources and supply of wood product; replanting 14,200 ha of forest plantation areas; consolidation of forest boundaries of 102 forest reserves by resurveying and clearing 13,238 Km. Other recorded key achievements include identifi ed 69,613 ha of forest areas for bee apiaries and bee reserves will promote grounds for beekeeping practices; training on beekeeping techniques to 921 beekeeping groups and 7,320 beekeepers; provision of 14,076 improved beehives to beekeepers and associations.

Despite these eff orts, there is still massive encroachment into the forest reserves for other land uses; the supply and demand analysis based on NAFORMA data (2013) shows that the forest harvesting exceeds the Annual Allowable Cut (AAC) by more than 19.5 million m3; land clearance for small-scale subsistence farming is one of the major causes of forest cover loss, largely due to increasing populations and low-intensity agricultural practices, and over dependence on woodfuel as major source of household energy. In addition, the administrative set-up has been weak especially in linking the local governments, regional administration and central levels. Worse still, TFS has experienced serious delays in recruiting new staff , probably due to complex bureaucratic recruitment procedures that must be adhered to as per public service regulations.

Th e second TFS Strategic Plan (SP II) provides guidance on achieving its objectives for fi ve years starting from July 2014 to June 2019. Th e SP II outlines the strategies and targets to achieve the objectives as well as key performance indicators as standard measures of performance. It also focuses on development of resources and assets, and improvement of the management systems. Th e implementation of the SP II requires transformational changes from the “Business As Usual” attitude to a more proactive engagement and adaptive management. Th e implementation of the Strategic Plan continues to be elaborated annually through formulation of a Business Plan (BP).

Th is Business Plan for 2015/2016 FY describes the strategic management and administration; main stakeholders and their expectations; profi les of revenues (including sources of revenue and factors considered during projections); and plans and budgets for implementation of activities. Further, this Plan describes business environment and its implications that realizes the value for money and quality of services and operations

In addition, the Plan elaborates in details the implementation of the set targets so as to achieve Objectives, Mission and the Vision of the Agency. Th e performance of this Business Plan will depend on the achievement of the planned milestones for this fi nancial year.

TFS will endeavor to strike a balance in conservation between sustainable management and utilization of the forest resources while implementing its Business Plan. Taking into account that there is widespread degradation of the existing forests due to illegal overharvesting in the production natural forests and illegal logging in protected areas like catchment forests, game and national parks, this Business Plan focuses to a large extent on investing in extensive tree planting in its 18 forest plantations, rehabilitation of degraded forest reserves and designation of new forest reserves (both natural and planted). Moreover, the Agency will continue to promote and facilitate the private sector, civil society and other stakeholders in sustainable management and utilization of forest and bee resources.


2.0 STRATEGIC MANAGEMENT AND ADMINISTRATION

2.1 Vision, Mission, Core Values and Objectives

Th e operationalization of TFS Business Plan is in line with the Strategic Plan (2014 – 2019) Vision, Mission, Core Values and Objectives.

Vision: “To be a center of excellence in conservation of forest and bee resources.”

Mission: “To sustainably manage and utilize the national forest and bee resources in order to contribute to the social, economic, ecological and cultural needs of present and future generations”.

Core Values:

Pursuant to the Vision and Mission, the following core values abbreviated are strongly adhered by TFS:

a) Professionalism

b) Effi ciency and Eff ectiveness

c) Integrity

d) Confi dentiality

e) Customer Focus

f ) Creativity and Innovation

g) Accountability and Transparency

h) Team work

Objectives:

According to Strategic Plan II (SP II) there are fi ve objectives namely;

A: HIV/AIDS infections reduced and supportive services to people living with HIV/AIDS improved;

B: Good Governance and gender balance enhanced.

C: Institutional capacity to deliver services strengthened;

D: Forest and Bee resource base and Ecosystems Improved

E: Utilization of quality Forest and Bee products enhanced.

Crosscutting issues are addressed in objectives A and B, whereas core businesses of the Agency are addressed in objectives C, D and E.

2.2 Human Resources

TFS requires diff erent professional and technical cadres in order to execute its mandate. Currently, there are 1,832 staff , composed of 826 and 89 forest and beekeeping professional/technicians respectively; and 713 forest and beekeeping attendants. Others include fi ve


human resource offi cers, three legal offi cers and 190 staff under supporting cadres. Eff ective management requires one forester to manage an area of 5,000 ha only, however the current ratio is 1:20,000; hence a defi cit of 2,067 staff . Table 02 summarizes current human resources of the Agency and Appendix I shows breakdown of diff erent cadres.

Table 02: Current Human Resources of the Agency

S/N Human Resources Cadre Existing Required Defi cit 1. Chief Executive 1 1 -2. Directors 3 3 -3. Head of Units 4 4 -

Forest Staff 1,501 2,865 1,364

4. Forest Offi cers (including Senior and Principal) 253 892 6395. Forest Assistants (Diploma & Certifi cate) 573 1,298 7256. Forest Assistants (Operational) 675 675 -

Beekeeping Staff 127 727 600

7. Beekeeping Offi cers (incl. Senior and Principal) 35 310 2758. Beekeeping Assistants (Diploma & Certifi cate) 54 379 3259. Beekeeping Assistants (Operational) 38 38 -

Other Cadres

10. Human Resource Offi cers, Accountants, Legal Offi cers and Economists among others

196 299 103

TFS will review training needs and develop human resource development pragramme to address existing gaps in skills and knowledge. In that regard, the Agency will continue to facilitate both long and short term training programmes. Priority will be given to training programmes tenable within the country and in the region. Furthermore, follow up to the scheme of service and salary structure for TFS will be made for operationalization once approval is granted.

2.3 Procurement and Core Assets

2.3.1 Procurement System

TFS procurement arrangements for all major procurements are centrally managed by TFS Tender Board with exception of Sao Hill forest plantation which has been granted part of procurement decision making through a Delegated Tender Board. Zones and other forest plantations have power to carry out minor value procurements and supplies in line with Seventh Schedule of Public Procurement Regulations of 2013. To ensure smooth running of the Agency, all procurements will be carried out in accordance with the approved Business Plan and complemented by a procurement plan.

2.3.2 Core Assets

According to TFS Establishment Order No. 269/2010 main assets vested to TFS include 506 national forest reserves. Th e number of forest reserves stated in the Order need to


be verifi ed because preliminary fi eld reports revealed that there are 455 forest reserves with total area of 14,256,133.03 ha; out of which 11 are Nature Reserves (305,600 ha). In addition, six declared bee reserves with total area of 31,374 ha and three proposed bee reserves covering an area of 8,392 ha. Also there are 18 forest plantations covering an area of 284,549.85 ha; out of this, planted area is 91,606 ha. Also TFS has mandate for the management of forests on general land.

Other assets include 41 heavy plants, 3 patrol boats, 202 vehicles, 383 motorcycles, 643 buildings (offi ces and residential houses); 23 garages, 12 social hall facilities and 9 dispensaries. Major TFS assets are shown in Appendix II.

2.4 Administration

TFS governance model operates as stipulated in Establishment Order No. 269/2010 to ensure proper management and overseeing TFS implementation. Th e Permanent Secretary (PS) is the Principal Accounting Offi cer for the Ministry and is also responsible for ensuring eff ective and effi cient management of fi nancial and physical resources allocated to TFS through eyes-on and hands-off principle. Th e Permanent Secretary is overseeing the interests of the ministry and the government in general through the Ministerial Advisory Board (MAB) that advises the Minister on the operation and performance of TFS. Th e Chief Executive remains the Accounting Offi cer who ensures proper management of resources endowed including revenue and expenditure for the Agency under discreet and cost-eff ective manner.

TFS Management Team at the Headquarters constitutes of the Chief Executive, Director of Resources Management, Director of Planning and Resources Utilization, Director of Business Support Services, Chief Accountant, Chief Internal Audit, and Managers for Legal Services, and Procurement & Supplies.

Currently, the headquarter of TFS is in Dar es Salaam, Mpingo House at Ministry of Natural Resources and Tourism, along Nyerere road. Plans are underway to shift TFS Headquarters elsewhere including looking opportunities for creating investments that will broaden revenue base in short, medium and long- terms. For the purpose of improving services, TFS operates in seven zones and 18 forest plantations. Th e seven zones are designated as:

(i) Eastern Zone (Dar es Salaam, Morogoro and Pwani regions) with Head Offi ce in Kibaha in Coast Region,

(ii) Southern Zone (Lindi, Mtwara and Ruvuma regions) with Head Offi ce in Masasi township in Mtwara Region,

(iii) Southern Highlands Zone (Iringa, Mbeya, Njombe and Rukwa regions) with Head Offi ce in Mbeya City,

(iv) Northern Zone (Arusha, Kilimanjaro and Tanga regions) with Head offi ce in Same Township in Kilimanjaro Region,

(v) Western Zone (Katavi, Kigoma, Shinyanga and Tabora regions) with Head offi ce in Tabora Municipality,


(vi) Lake Zone (Geita, Kagera, Mara, Mwanza, and Simiyu regions) with Head offi ce in Mwanza City, and

(vii) Central Zone (Dodoma, Manyara and Singida regions) with Head offi ce in Dodoma Municipality.

Th e forest plantations are as presented in Table 03. District Forest Managers (DFM) have been placed to districts to ensure eff ective management of national forest and bee resources. Currently, a total of 120 districts have DFMs out of 169 districts of the Mainland Tanzania. List of District with DFMs is shown in Appendix III.

Table 03: List of TFS Forest plantations

S/N Name of Forest Plantation

Location Planted area (Ha)

Expansion area (Ha)

Area with Natural forest

Total area (Ha)

1 Buhindi Mwanza 3,810.0 6,787.0 10,880.0 21,880.02 Kawetire Mbeya 2,131.0 1,577.1 1,163.0 4,871.13 Kiwira Mbeya 2,784.0 - - 2,783.74 Korogwe Tanga - - - 10,8055 Longuza Tanga 1,904.0 436.0 409.0 2,749.06 Mbizi Rukwa 158.0 12,000.02 - 15,000.07 Meru/Usa Arusha 6,110.4 456.0 1,629.0 8,195.98 Mtibwa Morogoro 1,867.0 502.0 746.0 3,115.69 North Kilimanjaro Kilimanjaro 6,177.1 1,387.2 504.7 8,069.0

10 North Ruvu Pwani - - - 32,0002

11 Rondo Lindi 864.2 2,114.9 11,742.3 14,721.412 Rubare Kagera 1,227.0 2,223.0 2,924.0 6,374.013 Rubya Mwanza 1,771.0 123.0 - 1,926.014 Sao Hill Iringa 52,070.0 33,933.0 49,900.0 135,903.015 Shume Tanga 4,227.0 54.4 84.1 4,365.616 Ukaguru Morogoro 976.0 1,181.0 - 2,157.017 West Kilimanjaro Kilimanjaro 4,149.2 188.0 3,294.8 7,632.618 Wino-Ifi nga Ruvuma 1,380.0 10,621.0 - 12,001.0

TOTAL 91,605.92 63,583.56 83,276.90 284,549.90

3.0 MAIN STAKEHOLDERS AND THEIR EXPECTATIONS

In achieving its vision, mission and core functions; the Agency will adhere to its core values and cooperate with stakeholders of diverse interest in respect of forest and bee resources. TFS is also committed to provide sustainable and quality forest and bee products and services that cater for the anticipated needs. Detailed list of stakeholders and their expectations is shown in Table 04.

2 Actual area suitable for expansion will be verifi ed after survey


Table 04: List of Stakeholders and their Expectations

NO. STAKEHOLDER STAKEHOLDERS’ EXPECTATIONS

1 MNRT i) Well managed forest and bee resources;ii) Increase of forest area through aff orestation and reforestationiii) Realistic strategic and business plans;iv) Performance reports complying with agreed formats and reporting schedules;

v) Well managed TFS with reliable fi nancial base;vi) Contribution to reviews of policies, programs and legislation. vii) Work performance based on forest policy, Act and regulation.

2 Government -Ministries, Independent Departments and Agencies (MDAs)

i) Harmonized national policies, programmes and legislationii) Timely and reliable technical support, guidance and advice;iii) Timely provision of information on forest and bee resources. iv) Coordination and collaboration in conservation and sustainable utilization.

3 Local Government i) Reliable technical guidance and advice;ii) Collaboration and sustainable partnership in the

implementation of relevant policies, laws, programmes,iii) Increased forest based revenue

4 Local Communities i) Timely provision of servicesii) Improved livelihood;iii) Cost and benefi t sharing in resources management and useiv) Involvement in forest and bee resources management.

5 Forest and Bee based Industries

i) Reliable supply of quality raw materials, i) Establish Public-Private-Partnership (PPP); ii) Timely issue of permits and sanitary certifi catesiii) Participation in management of forests and bee resources,ii) Prompt technical advice and reliable marketing information

for their products7 Research Institutions and

Researchersi) Timely issue of permitsii) Prompt response and access to informationiii) Technical, guidance , advice and fi nancial supportiv) Timely provision of information on forest and bee resources.

8 Traders of Forest and Bee Produce/Products

i) Timely issue of permits and sanitary certifi cates,ii) Prompt technical advice and reliable marketing information for their products.

9 TFS Staff i) Conducive working environmentii) Timely provision of better remuneration based on output-oriented performance, iii) Job security,iv) Recognition,v) Career development.

10 Policy and decision makers

i) Transparency and accountability in management of resources, ii) Well managed forest and bee resourcesiii) Right information at right time


NO. STAKEHOLDER STAKEHOLDERS’ EXPECTATIONS

11 Development Partners (DPs) and International Organisations

i) Realistic strategic and business plans that carter for both national needs and international obligationsii) Good governance and adherence to human rights,iii) Compliance to obligations (national, regional and ...

international), iv) Transparency and accountability in the management of

resources,v) Opportunities for cooperation.

12 Civil Society i) Access to accurate information,ii) Opportunities for cooperation / collaborationiii) Well managed resources.

13 Conservation Funds i) Collaboration ii) Well managed resourcesiii) Transparencyiv) Reliable information

14 Academia i) Consultations and advisoryii) Well managed resourcesiii) Access to informationiv) Opportunities for cooperation and collaboration

15 Private Sector i) Access to accurate information.ii) Recognition of their stake in the strategic and business plans.iii) Participation in management of forests and bee resources.iv) Opportunities for cooperation and collaboration.

4.0 BUSINESS ENVIRONMENT AND ITS IMPLICATIONS

During FY 2015/16 Business Plan, the Agency intends to sustain conservation of the resources endowed, through partnerships with stakeholders. TFS will operationalize key strategies under the SP II to meet priority targets for the FY 2015/16. Th e Agency is cognizant of challenges that will occur around the business environment and will utilize available opportunities to overcome these challenges.

4.1 Key Challenges

In meeting its vision and mission TFS encounters a number of challenges in the areas of climate change, policy and legal environment, socio-economic, technological and institutional capacity factors among others.

4.1.1 Climate change

Under the current global climate change, forest is among the hard-hit resources despite its contribution to mitigation (forest is the major carbon sink). Moreover, forest and bee resources provide livelihoods option to rural communities particularly during extreme drought caused by climate change. Climate change and variability have resulted into increase of fi re incidences and diseases outbreak, diminishing of bee colonies, low nectar fl ow, reduced pollination, food insecurity, lack of pasture, and changes in seasonal


planting. Th e Climate Change 2014 synthesis Report (IPCC, 2014) shows that economies and businesses that depend on forest will be shocked by current climate change. Th is means, TFS business need to mainstream its plans into both climate change mitigation and adaptation undertakings.

4.1.2 Policy and Legal Framework

Despite of conforming to the Executive Agency Act Cap 245 R.E. 2009 that give provision for the establishment of Agencies, the TFS Establishment Order (GN 269/2010) has gaps and shortfalls that need to be addressed. Th e Agency implements the National Forest and Beekeeping policies of 1998, which have also gaps and lack articulation of emerging issues such as climate change and Millennium Development Goals (MDGs) that need to be addressed. Furthermore the operationalization of reviewed National Forest Programme is lacking government endorsement through Cabinet since the National Forest Policy is yet to be approved. Th e Forest Act Cap. 323, Beekeeping Act Cap. 224 and their Regulations lack comprehensive defi nitions and provisions of Agency’s operations. Th ere has been limited formulation of Regulations under Miscellaneous provisions of the Forest Act; to guide sustainable forest management, TFS businesses and law enforcement and powers to make regulations. In addition the Forest and Beekeeping Laws do not conform to some provisions of other environmental related laws like Environmental Management Act of 2004, Land Act of 1999 and Village land Act of 1999. Th e reviewed policies, laws and programmes are expected to improve the working environment including effi ciency and eff ectiveness for TFS in implementation of its Business Plan.

TFS has inherited forest asset Sale Agreement regime that was signed during privatization of public assets. Th is regime of sale agreements mainly involves the supply of pulp wood material and compels TFS to sale saw-log size material at a give-way pulpwood prices. Th is situation causes huge revenue losses to the Agency. Furthermore, TFS is bound to supply a fi xed amount of wood to industries with such sale- agreement. Negotiation and review of assets sales agreements will reduce current revenue losses and pressure in allocation of raw materials among stakeholders.

4.1.3 Socio - Economic, Energy and Environment

Th e majority of the rural communities are highly dependent on forests and bee resources for their livelihood. Forest and bee resources contribute signifi cantly to the socio-economic wellbeing in terms of raw material supply, employment, food security, energy, environment protection among others. Th e national statistics hardly refl ect the entire economic benefi ts of the sector in the estimation of the GDP. Forests and forest-based products and services are of potential economic undertakings for millions of labour-force of Tanzania. However, the current supply of raw materials does not meet demand for both domestic and foreign markets of wood products; and the values of ecosystem services are not well captured in other sectors’ development plans (Water, Agriculture, Hydropower, and Livestock).

About 90% of energy consumed in the country is obtained from wood fuel. Moreover, energy demand in the form of charcoal is expected to continue being one of major drivers of deforestation in Tanzania. Currently, there is limited possibility for a major shift to aff ordable alternative energy sources that will substitute wood fuel.


Th e National Forest Resources Monitoring and Assessment (NAFORMA) data of 2013 indicate that the forests stock is meager estimated at 3.3 billion cubic meters (m3); out of which 3.2 billion m3 (97%) is obtainable from natural forests and 0.1 billion m3 (3%) from planted forests. Th e Mean Annual Wood Increment (MAI) is estimated at 83.7 million m3. About 40.9 million m3 is available in the protected areas such as national parks, nature reserves, catchment forest reserves and other wildlife reserves where harvesting of tress is not allowed. Th e information on wood supply in the country show that allowable cut in production forests in 2013 was estimated at 42.8 million m3 per annum, while the annual wood demand stands at 62.3 million m3 per year thus making a defi cit of about 19.5 million m3 per year. Illegal harvesting in protection and production forests is contributing to the national annual deforestation rate of 372,000 ha that adds to this defi cit of utilized wood.

Since, majority of Tanzanians particularly, those living in rural areas highly depend on forestry for their livelihood, it is evident that forests will be subjected to more deforestation, degradation and unsustainable utilisation. Agricultural expansion, livestock grazing, wildfi res, over-exploitation and unsustainable utilization of wood resources contribute to deforestation.

4.1.4 Technological advancement

Under the current climate change most of the Technical Orders cannot be operationalized hence have to be reviewed to mainstream adaptation into business. Rampant illegal logging and illegal timber trade, uncontrolled wildfi res, climate change impacts and use of ineffi cient wood processing technologies have negative eff ects on conservation.

Traditional beekeeping practices has not been eff ective, improved technologies such as queen raring; use of modern beehives, managing bee houses need to be integrated and enforced to increase productivity. Packaging and storage technologies have highly advanced need to be adopted to increase accessibility to markets.

4.1.5 Institutional capacity and framework

TFS has demonstrated the capacity to mobilize fi nancial resources that would help speed up conservation eff orts, economic growth and livelihood. Nevertheless, the current arrangement requires TFS to remit at least 40% of the revenue collection to Treasury to fulfi l other government obligations. Despite this achievement, conservation and management of forest and bee resources are not eff ectively performed. Th ere are still limited fl exibilities, freedoms and authorities over its resources to address pressure for improvement through the development of challenging targets, recruiting human resources and build its sustainable fi nancial base. Th ere are also inadequate and unreliable working facilities and infrastructure a situation that may undermine the role of TFS.

In addition, the multiplicity in the management responsibilities and ownerships under diff erent institutional mandates with diff erent capacities has created gaps and challenges in managing forest resources effi ciently and eff ectively. Th ese gaps and challenges include fragmented/uncoordinated eff orts, limited abilities and fl exibilities to promptly respond to emerging issues, and sectoral approach on issues (e.g. conservation), which require strategic coordinated eff orts etc. Th e gaps and challenges in managing these resources are equally


manifested by institutional setting, land use issues and land cover changes in particular deforestation, climate change, governance, population growth, low intensity agricultural practices such as shifting cultivation.

In addition, the administrative set-up has been weak especially in linking the local governments, regional administration and central levels. Another challenge is the parallel administrations whereby one authority is accountable but not responsible while the other is responsible but not accountable resulting into ineff ective forest resource management. Furthermore eff ective conservation of ecosystems has been impaired by inadequate coordination and insuffi cient resources for the management.

4.1.6 Staffi ng and Recruitment

Th ere is shortage of staff in both forestry and beekeeping sectors at all levels. In order to eff ectively manage the forestlands mandated to it, TFS need to employ more than 2,000 foresters. Th is is due to vast forest areas that need to be managed. In some cases, one forest offi cer manages up to 130,000 hectares of natural forests. Meanwhile some data shows a standard rate of 5,000 ha per forester. Also, the number of beekeeping staff is too thin to be noticed particularly at district and lower levels. Worse still, TFS has experienced serious delays in recruiting new staff , probably due to long bureaucratic recruitment procedures that must be adhered to as per public service regulations.

Further, the present organization structure needs to be operationalized in tandem with TFS’s Scheme of service which is yet to be approved. TFS working and offi ce facilities (buildings and vehicles) are dilapidated and provide unfavorable working conditions. Th erefore, TFS will strive to improve its procurement effi ciency with introduction of service level agreements.

4.2 OPPORTUNITIES FOR SUCCESS

To ensure sustainable growth and development of the Agency, the TFS 2015/16 business will explore opportunities emanating from climate change; policy and legal framework; socio-economic, energy and environment; technological advancement; and institutional framework.

4.2.1 Climate Change

Tanzania has established her National Climate Change Strategy (NCCS), the National Adaptation Plan of Action (NAPA), the Readiness for REDD+ Framework, NAFORMA and the National Carbon Monitoring Centre (NCMC) which provide opportunities for international funding of Climate change adaptation interventions under various international funding arrangements such as the Global Environment Facility (GEF), the Global Climate Fund (GCF), Forest Investment Programme (FIP) and the Norwegian Forest and Climate Change Initiative among others.

Th e Agency will mainstream climate change mitigation and adaptation issues into its strategies so as to be able to access various international funding mechanisms. During this BP the Agency will write proposals related to NAPA, conservation of forest carbon


stocks, Enhancement of forest carbon, Reducing Emission from Deforestation and forest Degradation and Sustainable Forest Management (SFM). Other avenues to explore funding are from various bilateral and multi-lateral agreements including CBD, UNCCD, UNFF, UNFCCC, Forest Carbon Partnership Facility and UN-REDD. Bilateral agreements which provide for interventions targeting poverty reduction/livelihood provide basis for promoting beekeeping investments. Th is BP will ensure quick start follow-up of already approved projects (Enhancing the Forest Nature Reserves Network for Biodiversity Conservation in Tanzania (Connectivity).

4.2.2 Policy and Legal framework

Th e National Forest Policy of 1998 has been reviewed while the National Beekeeping policy is under review. Th e Forest Act Cap. 323, Beekeeping Act Cap 224 and their Regulations are not in conformity with the Establishment Order (GN 269/2010). Furthermore, Forest and Beekeeping laws need to conform to some key provisions of other environmental related laws like Environmental Management Act of 2004, Land Act of 1999 and Village land Act of 1999. Th ere is an urgent need to have a review of legal and regulatory frameworks and guidelines that will create conducive environment for eff ective operationalization of TFS business plan. Th erefore the Agency will continue to contribute to the review of miscellaneous provisions of Forest and Beekeeping laws. TFS will collaborate with MPM to mutually review the inherited forest asset Sale-Agreement regime that was signed during privatization of public assets.

4.2.3 Socio - Economic, Energy and Environment

Th e implementation of Wood Fuel Action Plan provides an opportunity for sustainable forest management taking into account unsustainable exploitation of forest for charcoal making. During the current BP, TFS will disseminate the Wood fuel Action Plan and continue to implement the planned strategies in collaboration with stakeholders.

Th e Agency will continue to expand its forest plantation estates, manage them sustainably and put more eff ort on insitu conservation of natural forest reserves. Natural regeneration will be given high priority based on lessons learnt from projects of HASHI, HADO, PFM, SULEDO, HIMA and other aff orestation and reforestation campaigns.

To address the inherited forest asset Sale-Agreement regime that was signed during privatization of public assets, TFS will embark on pulpwood production regime to meet the demand of 500,000 cubic metres for MPM. Th is situation will rescue the huge revenue loses to the Agency and meet a guaranteed amount of pulp wood supply to MPM which is under agreement.

4.2.4 Technological Environment

Emerging technologies such as tissue culture, greenhouse, genetic cloning, stand a better chance to increase productivity and rescue of rare species. TFS will continue to pilot the use these technologies in the forest sector. Th is will not only improve nursery productivity and rescue of rare species but also will adopt and cope with the current climate changes. TFS also needs to re-class forest plantation sites and establish permanent sample plots in the Agency’s plantation forests for monitoring site class change. Th e Agency will review


various Technical Orders such as Rotation age, Site Classes, Spacing, Permanent Sample Plots and Silvicultural operations. TFS will also employ smart technologies to monitor fi re, track logs and manage forest plantation and bee apiaries. Eff orts will be made to improve beekeeping productivity, sales and marketing.

4.2.5 Institutional Capacity

In order for TFS to eff ectively fulfi ll its role, adequate fi nancial resources, suffi cient working facilities and infrastructure like roads, buildings, machinery and equipment must be developed, acquired and maintained without delay in an established organisation with a high degree of autonomy in its operations.

TFS has the potential to perform better if its status can be raised from the Agency to an Authority in order to increase autonomy and fl exibilities to address management challenges in a more effi cient and eff ective manner; promote the potential for the continuous improvement of the services and improve the quality and value for money of the delivery of public services. In this way it is expected that the authority will enhance sustainable management of forest and bee resources, improve forestry services and increase its revenue base and thus contribution to the national economy in a more sustainable way.

Furthermore, the proposed scheme of service stands a better chance to incentivize Agency staff and improve delivery of services. TFS will follow-up for the approval of its scheme of service and operationalize it; continue to recruit more staff ; procure more working facilities and ensure favourable working environment. Th is will include strategies for having convenient offi ce accommodation, staff housing for out-stations, and replacement of dilapidated vehicles and machinery. Th e Agency will establish MoUs with District Councils in order to enhance sustainable management of forest resources under its jurisdiction. Eff orts will also be made to recruit forest guards and deploy forest managers in all national forest reserves. Collaboration with other Agencies such as Rural Energy Agency (REA), National Housing Corporation (NHC), TEMESA, TBA, TRA and other mutual funds will be emphasized.

5.0 PROFILES OF REVENUES

5.1 Sources of Revenue

TFS is mandated to collect forest royalties and fees from forest and beekeeping products and services, which form revenue sources for fi nancing the Agency of which the surplus collection has to be remitted to Treasury.

Th e main revenue for FY 2015/16 will continue to be from sales of forest products and services. Table 05 summarizes types of forest products and services.


Table 05: Types of Forest Products and Services, their Sources and Markets

Products/ Services Source MarketSource of Complementary of products and services

Standing trees for logs, pulp, veneer and poles

Forest plantations, Natural forests including Mangrove forests, Forest Reserves and forests in general lands

Sawmills, pulp & paper, chip & fi bre board mills, Wood preservation plants, construction industry, furniture industry, foreign market

Local Government forests, Village land forests, Private forests, Woodlots, Steel & other substitutes industry, imports.

Wood fuel (charcoal and fi rewood)

Forest Plantations, Natural forests

Households, Industry, Institutions, hotels and restaurants.

Electricity generators, Gas supplies, coal mines, kerosene, Solar, biogas.

Ecotourism Forest plantations, Catchment forests and Nature Reserves

Domestic and foreign tourists

Private forests, local government forests and village land forests

Research sites and materials

Forest plantations and natural forests

Individual researchers, Academic institutions, research organizations and Training Institutions

Private forests, local government and village land forests

Telecommunication tower sites


Telecommunication industry

Landsat receivers;Private forests, local government and village land forests

Mining and prospecting sites


Mining companies Private forests, local government and village forest reserves

Medicinal plants Forest plantations and natural forests

Pharmaceutical industry, Traditional healers.

Synthetic pharmaceuticals, acupuncture

Honey, beeswax and bee colonies

Bee reserves, Apiaries in plantations and natural forestsBeekeeping production centres

Foreign and domestic markets: Industry (pharmaceutical inclusive), Traditional healers, Households & Hotels

Private bee reserves, apiaries in local government and village land forests, Private forests/farms

Other sources include, bark (cinchona and mimosa), essential oils, palm leaves, gums and resins, raphia and bamboo among others will be part of sources of revenue.

5.2 Revenue Projections

Table 06 presents trend of revenue projections and their actual collections for the past three years.


Table 06: Trend of Revenue Collection

Financial Year Projection (TZS) Actual collection (TZS) Achievement (%)2011/12 54,156,486,816 63,752,485,873 1182012/13 75,137,556,879 62,668,602,056 832013/14 68,173,076,760 80,441,400,4513 1182014/15 74,435,881,0004 75,026,001,6275 100.82015/16 87,596,411,000

During FY 2012/13 revenues were projected at 39% increase from that of FY 2011/12. However, based on actual collections projection for FY 2013/14 was dropped by 9% from that of FY 2012/13. As for FY 2014/15 the projection was estimated at 9% increase from FY 2013/14, indicating a constant increase. Looking at the trends of actual collection during the same fi scal years, the projection for the FY 2014/15 as of March 2015 is likely to be achieved. In this regard, TZS 87,596,411,000 has been set for FY 2015/16 representing an increase of 7.8% instead of the constant increase rate of 9% from 2014/15 revenue projections of TZS 81,228,495,000 inclusive of VAT and Cess. Th e incremental monetary value is about at 6.37 billion. Th is increase could be explained by a drop in allowable cut from forest plantations and anticipated increase in royalty and fees by reviewing of GN 433 of 2013. Summary of revenues by sources and projected amounts to be collected under each item during the fi nancial year 2015/16 are indicated in Table 07.

Table 07: Summary of Revenue Projections for FY 2015/16 by Item

S/No. Item Description of Item Amount (TZS)1 Application Fee 387,607,000 2 Export Certifi cates and Permits 1,365,976,000 3 Rent from Telecommunication 310,537,000 4 Forest Royalties 53,067,188,000 5 Registration Fees 3,121,761,000 6 Receipts from Honey and beeswax 95,400,000 7 Miscellaneous Receipts & Other Receipts 2,210,570,000 8 Compounding Fee 2,509,438,000 9 Logging &Miscellaneous Deposit Account 17,088,100,000 10 A Sub Total (Direct TFS Collection)

80,156,577,000 11 Tanzania Forest Fund (3% royalties & 2% fees) 1,831,557,000

12 B Sub Total (TaFF) 1,831,557,000

13 VAT 4,606,136,00014 Cess 1,002,141,000 15 C Sub Total (VAT & Cess) 5,608,277,000 16 GRAND TOTAL (A+B+C) 87,596,411,000

3 Data refl ect all revenues collected including Cess and VAT4 Th e fi gure excludes VAT (TZS 5,316,037,000) and Cess (TZS 1,476,677,000). Total projection inclusive of VAT and Cess is TZS 81,228,495,0005 Collections as at 31st May, 2015


Th e projected total revenue collection for FY 2015/16 is TZS 87,596,411,000. Th is projected amount include TZS 80,156,577,000 which encompasses forest royalties, various fees, rent from telecommunication, receipts from bee products trade, miscellaneous receipts and LMDA of TZS 17,088,100,000 to be retained at source in forest plantations. Additionally, TZS 1,831,557,000 as three percent of royalties and two percent of fees are projections for TaFF. Furthermore, TZS 1,002,141,000 and 4,606,136,000 will be collected as 5% of royalties for Cess and 18% as VAT respectively. Contribution of revenue projected from each station is shown in Figure 01 and Table 08

Figure 01: Revenue Projections by Items for TFS Stations 2015/2016

It is expected that about 58% of the revenue will be generated from forest plantations. A detailed revenue projection by items for each station is presented in Appendix IV.

Amou

nt (T

ZS

Billi

ons)


Table 08: Revenue Projections for TFS stations 2015/2016

StationProjections (TZS “000”) Total %

Royalties and Fees LMDA TaFF VAT Cess

Central 2,019,761 56,387 2,076,148 2.4

Eastern 11,682,694 321,314 12,004,008 13.7

Forest Plantations 27,445,891 17,088,100 868,864 4,606,136 1,002,141 51,011,132 58.2

Headquarters 1,199,057 25,834 1,224,891 1.4

Lake 3,885,510 114,490 4,000,000 4.6

Northern 2,882,870 67,130 2,950,000 3.4

Southern 6,544,001 186,231 6,730,232 7.7

Southern Highland 2,333,770 66,230 2,400,000 2.7

Western 5,074,923 125,077 5,200,000 5.9

TOTAL 63,068,477 17,088,100 1,831,557 4,606,136 1,002,141 87,596,411 100.0

5.3 Factors Considered in Revenue projection

Th e projected amount of TZS 87,596,411,000 has been reached through consideration of the following main factors:

a) Review of the Government Notice No. 433 of 2013 on royalty and fees for forest products and services which is currently aff ected by infl ation, market forces and increase establishment and operational costs.

b) Setting aside 50,000m3 out of 872,000m3 of the annual allowable cut from forest plantations to be sold at market prices.

c) Sell of pulpwood trees from non-traditional species such as Eucalyptus.

d) Improve apiary management to increase production of honey and beeswax.

e) Deployment and recruitment of staff to increase effi ciency and eff ectiveness in forest areas, hence reducing revenue leakages.

f ) Institute measures towards law compliance by intensifying awareness raising, inspections and assurance of quality of forest and bee products in harvesting, checkpoints, marketing areas, border posts and exit points.

g) Working equipment, tools, motor vehicles, water vessels and plants will be purchased in order to improve operation capacity.

h) Instituting attractive incentive scheme i.e. operationalize TFS scheme of service.


6.0 PLANNING AND BUDGET ESTIMATES

6.1 Planning, Budgeting and Approval Process

Th is BP is based on the current Strategic Plan (FY 2014/15 – 2018/19)(SP II), reports from NAFORMA, TFS three years implementation (2011/12 – 2013/14), MAB evaluation and National budgeting guidelines. Th e planning process was conducted in a participatory and consultative manner at all levels. Among others, process involved conducting reviews on current BP 2014/15, monitor revenue collection trends and forecasts, identifi cation of key challenges and fi nally prioritization of key areas for the budgetary intervention. Detailed individual plans and budgets were prepared by each of the seven zones, the Headquarter (HQ) and 18 forest plantations basing on specifi c challenges, priority areas and available forecasted fi nancial resources. Th e individual plans and budgets have been consolidated into this Business Plan and associated Budgets.

Once the BP is approved by the Ministerial Advisory Board and later by the Parliament through the Ministry Budget, each plantation, zone and their respective districts will prepare Action Plans for implementation.

6.2 Priority Strategic Interventions

In order to address key challenges and capitalise on opportunities for success related to conservation and management of forests and bee resources respectively the following strategic interventions under SP II objective areas have been given priority in FY 2015/16.

6.2.1 Institutional capacity development

Currently forestlands are managed by diff erent administrative regimes, whereby large area of unreserved forests and woodlands are found in village lands and they suff er unsustainable management. TFS responsibilities cover forest and bee resources beyond Central Government forest reserves to include all forests and bee resources in general lands. In order to eff ectively manage and administer forestlands mandated to the Agency, TFS in addition to seeking legitimacy to become an “Authority” will intervene in the following key areas of institutional capacity development:

a) Bridging the staff shortage /gap arising from long and cumbersome recruitment procedures. Currently, the Agency is suff ering from inadequate staff in terms of both numbers and skills;

b) Strengthening of existing staff capacity inclusive DFMs to administer forest management challenges at regional and district levels;

c) Addressing insuffi cient infrastructure by providing favourable offi ce and staff accommodation, constructing new offi ces, acquiring of plots for offi ce construction; improving access to forests and nature reserves and provision of better facilities for more revenue generation such as check points among others.

d) Expedite procurement procedures and processes for acquiring motor vehicles, equipment and machineries. Follow up will also be made to outstanding procurements of vehicles, equipment and machineries, goods & services.

e) Strengthening of the Public Private Partnership (PPP) so as to diversify investments,


add value to forest products and access to external funding and fi nancing.

6.2.2 Conservation and management of forest & bee resource base

Th e NAFORMA data of 2013 indicates that total wood consumption in the country is larger than what can legally and sustainably be harvested from the forest resource base. Forest and bee resource base is facing enormous pressure, as both rural and urban communities have continued to highly depend on forests and trees for their livelihoods. It is evident that forests will continue to be subjected to more deforestation, degradation and unsustainable utilisation due to agricultural expansion, livestock grazing, wildfi res, mining and unsustainable utilization. Forest and bee resources are vulnerable to climate change as well, hence, eff orts will be needed to adapt to climate change vulnerability in line with mitigation measures. Holistic engagement of all actors such as, the Private Sector, Communities and the Civil Society Organizations (CSO) in managing forest and bee resource is still limited.

Th e need for detailed inventory data for management planning has remained an urgent task; demanding for allocation of resources for detailed inventories. Under the conservation of forest and bee resource baseTFS will intervene in the following key areas:

a) Strengthening of forest protection to combat encroachment in FRs, particularly due to illegal logging, agricultural expansion, mining, grazing and settlements. Boundary consolidation, resurvey, evictions and negotiation with stakeholders are important aspects in this regard.

b) Institute eff ective management and utilization of forest and bee resources to address the ever increasing demand and pressure for wood products and services. Expansion to and establishment of new forest plantations to increase areas under forest cover. Production and review of forest management plans are essential.

c) Strengthening of PPP and Participatory Forest Management (PFM) approaches to address inadequate Private Sector and community participation respectively, in sustainable forest and bee resource management and utilization (conservation). Issues including awareness creation, community mobilization and tree planting outside forests will be emphasized.

d) Support Climate Change adaptation and mitigation, because forests and bee resources are vulnerable to climate change. Adaptation activities will be supported as per National Adaptation Plan of Action (NAPA) and mitigation measures as per Nationally Appropriate Mitigation Actions (NAMAs).

e) Supporting Forest resource assessments to undertake detailed assessments for detailed management planning and management eff ectiveness tracking.

6.2.3 Forest and bee Resource Utilization

About 90% of energy consumed in the country is obtained from woodfuel, particularly charcoal. Th e wood energy demand is among the things that are very much infl uenced by population trends over years. With increasing population trends, the demand for charcoal is expected to continue to grow and is one among the major drivers of deforestation in Tanzania. Th ere is no comprehensive, unifi ed national policy for wood energy. Meanwhile,


the current policies emphasize for a switch from wood based to modern sources of energy such as gas, kerosene and electricity. However, the switching from wood energy to has been diffi cult to shift from charcoal to alternative energy sources due prices.

Th e Wood Fuel Action Plan (WAP) has remained un-operational despite of its signifi cant importance. Rural communities have continued to highly exploit wood for massive charcoal production. It is evident that forests will continue to be subjected to more deforestation, degradation and unsustainable utilisation. Bee resource potential remains untapped and challenging. TFS intends to intervene in the following key areas:

a) Operationalize the Wood Fuel Action Plan (WAP) and the biomass energy strategy to address the overdependence on biomass energy, particularly charcoal in major cities and towns.

b) Strengthening of extension services and value addition of forest and bee products. Extension services need to take the gospel of effi cient wood fuel stoves and energy switch to the people.

c) Promote diversifi cation of wood products and services to broaden the business environment; this will include among others development of new forest plantation regimes for pulp, plywood and bamboo. Avenues to explore opportunities of Payments for Ecosystem Services (PES), Equitable Payments for Water Services (EPWS) and REDD+ will be supported.

6.2.4 Cross cutting areas

Smooth implementation of the BP requires conducive working environment on aspects of cross cutting nature that will be addressed by the Agency. Th ese comprise:

a) Supporting law compliance and enforcement. Th is will include conducting special operations on evictions, prosecution of culprits, strengthening of revenue collections & combating illegal forest products.

b) Support staff capacity building on marketing and customer care skills.

c) Undertake awareness campaigns on health issues particularly on HIV/AIDS and non-communicable diseases.

d) Promote gender equity on the management of resource base.

6.3 Resources Allocation for Each Objective and Target

A total budget of TZS 55,156,577,000 is estimated to be spent to implement 72 activities formulated within the 27 targets specifi ed in the fi ve objectives. Th is budget will cover direct fi eld costs of TZS 31,098,606,750, which is equivalent to 56% of the total budget. Operational and administrative costs are estimated to be TZS 15,658,802,250 (29%) and TZS 8,399,577,000 (15%) respectively. Operational expenses includes those set to cater for human resources development; performance management system; offi ce working facilities; and meeting international obligations among others, whereas administrative costs are meant to meet institutional and staff statutory.

TFS staff salaries will continue to be paid by the Treasury through the Ministry’s personnel emoluments until when the Agency Scheme of Service is approved. Th e Agency will remit


estimated revenue of about TZS 25.0 billion as part of its obligation to Treasury through the Ministry revenue collection. Table 09 below indicates resources allocation for each objective and number of targets and activities to be implemented.

Table 09: Number of Activities and respective Targets and Resources allocation

Objectives No. of Targets

No. of Activities

Budget estimates (TZS)

Percentage Resource allocation

A: HIV/AIDS infections reduced and supportive services to staff living with HIV/AIDS improved.

2 3 248,507,000 0.45

B: Good governance and gender balance enhanced 3 7 3,893,164,200 6.90

C: Institutional capacity to deliver services strengthened 10 24 30,645,899,810 56.00

D: Forest and bee resources base and ecosystem improved 8 31 20,144,185,990 36.52

E: Utilization of quality forest and bee products enhanced 4 7 314,820,000 0.57%

Total 27 72 55,156,577,000 100%

Around 93% of total TFS budget have been allocated to core businesses of the Agency in objective C, D and E which address issues of institutional capacity, resource base management and utilization of forest and bee products. Th e remaining seven percent is allocated to objectives A and B, which are cross-cutting in nature covering issues of HIV/AIDS, gender balance and governance.

Annual budget for all stations (Zones, HQ and Forest plantations) is summarized in Table 10 with percentage of budget allocation for each station. Forest plantations have been allocated TZS 25 billion which represents 45.3 percent of the total budget due to priority placed in expanding areas under plantations to enhance sustainable supply of wood raw materials. Plantation forests provide around 60% of the total fi nancing of the Agency and therefore huge investment in plantation forestry is crucial in order to build sustainable fi nancial base of the TFS.


Table 10: Summary of Budget Estimates and Percentage for Stations per Objectives

STATIONSOBJECTIVES

TOTAL % A B C D E

Amount in TZS (“000”) Central 16,490 496,420 1,309,045 720,049 28,900 2,570,904 4.7

Eastern 17,400 522,100 1,465,788 1,014,747 0 3,020,035 5.5

HQ 61,900 115,850 8,649,434 1,141,880 129,380 10,098,444 18.3

Lake 13,950 574,336 1,696,117 447,629 1,440 2,733,472 5.0

Northern 19,880 491,457 1,938,307 421,121 24,850 2,895,615 5.2

Plantations 52,967 56,891 10,972,724 13,917,418 0 25,000,000 45.3

Southern 13,200 670,260 1,672,499 1,019,318 60,155 3,435,432 6.2

Southern highlands 22,250 324,043 1,456,911 634,674 48,905 2,486,784 4.5

Western 30,470 551,807 1,485,075 827,350 21,190 2,915,892 5.3

TOTAL 248,507 3,740,564 30,764,710 20,087,976 314,820 55,156,577 100

% 0.5 6.8 55.8 36.4 0.6 100

TFS HQ is allocated TZS 10.098 billion (18.3% of the budget) to cater for all administrative, strategic management issues and overhead expenditures including support to training institutions of BTI, FITI and FTI. Th e remaining TZS 20.4 billion (36.4% of the budget) is allocated to seven zones to meet the implementation of planned activities and operational matters. Figure 02 shows budget share of main stations.

Figure 02: Percentage Budget Share for Main Stations


Table 11 summarizes budget of 18 forest plantations, which is largely covered by about 68% through LMDA retained at the source. Budget allocations vary among plantations due to forest size, extent and number of activities including planting areas, silvicultural operations, procurement of heavy machinery and administration. Two new forest plantations (North Ruvu and Korogwe) have been included in the current budget (2015/16 FY). In addition, since TFS was established in 2010 to-date, the young forest plantations with an age of less than fi ve years have dramatically increased by about 40,000 ha, which require substantial funds to cater for silvicultural operations. For such reasons, there is increase of forest plantation budget of Tanzanian shillings eight billion compared to FY 2014/15 budget.

Furthermore, the table shows amount of LMDA to be collected by plantations, the money is charged as TZS 7000 from each sold cubic meter of soft wood; and TZS 14,000 of each sold cubic meter of hard wood. LMDA is intended to cater for silvicultural operations and road maintenance. Depending on the amount of LMDA funds collected, plantations that are not able to meet their own cost of management have to be subsidized from the overall TFS budget sources. Meanwhile only three forest plantations namely Sao Hill, Meru-Usa and North Kilimanjaro are able to cover fully their own budgets through LMDA.

Table 11: Summary of Plantation Budget Estimates Derived from LMDA

S/N Plantation name Budget TZS (000)

Annual Allowable cut(m3) Projected LMDA TZS (000)

Surplus /Defi cit from LMDA TZS (000)

Clear felling

Th inning

1 Buhindi 1,579,767 16,257 6,697 342,344 -1,237,423

2 Kawetire 1,846,432 4,687 2,698 162,573 -1,683,859

3 Kiwira 616,665 17,762 4,198 312,598 -304,067

4 Korogwe 750,000 - - - -750,000

5 Longuza 640,031 12,261 1,914 343,308 -296,723

6 Mbizi 773,021 - - - -773,021

7 Meru 716,042 48,352 4,062 1,402,406 686,364

8 Mtibwa 800,000 11,105 - 293,132 -506,868

9 North Kilimanjaro 440,015 13,299 24,231 607,655 167,640

10 North Ruvu 700,078 - - - -700,078

11 Rondo 770,958 - - 6,720 -764,238

12 Rubare 921,825 - - - -921,825

13 Rubya 550,006 - 7,930 102,424 -447,582

14 Sao Hill 11,562,094 544,474 59,112 12,872,523 1,310,429

15 Shume 540,183 20,923 9,886 394,646 -145,537

16 Ukaguru 450,068 - - - -450,068

17 West Kilimanjaro 432,090 6,470 13,833 247,800 -184,290

18 Wino 910,725 - - - -910,725 TOTAL 25,000,000 695,590 134,560 17,088,130 -8,877,870


6.4 Description of Planned Targets and Activities

TFS will implement a total of 73 activities under 27 targets in the fi ve objectives. Th e details of activities are as shown in Appendix VI. Th e following paragraphs narrate the targets, activities and their respective budgets.

6.4.1 Objective A: HIV/AIDS infections reduced and supportive services to staff living with HIV/AIDS improved

Addressing HIV/AIDS pandemic and other chronic non-communicable diseases (NCD) in all Government institutions is mandatory for the welfare of workers. It is therefore, observed in TFS plans and funds have been allocated to provide supportive services, care and awareness to staff . During FY 2015/16, a total of TZS 248,507,000 has been budgeted for provision of care, awareness and support to workers. Two major activities will be implemented on provision of food supplements to 45 staff living with HIV/AIDS and awareness seminars on NCD and HIV/AIDS to 1,717 staff .

Targets 01: Care and supportive services for staff living with HIV/AIDS provided by June 2019

Provision of care and supportive services to staff living with HIV/AIDS is expected to maintain and enhance manpower and services delivery within the Agency. Under this target there is one activity to be undertaken on provision of food supplements to 45 staff identifi ed to be living with HIV/AIDS. Th e budget allocated for this target is TZS 54 Million.

KPI for Target 01: Regular and timely provision of supportive services to staff aff ected with HIV/AIDS

Target 02: New infections on HIV/AIDS pandemic reduced to zero by June 2019

Key issues to be addressed under this target are:

(i) Awareness and counselling seminars on HIV/AIDS and NCD’s to the existing and newly employed staff .

(ii) Development of HIV/AIDS strategy.

Awareness seminars will be conducted to TFS staff to raise understanding of HIV/AIDS & chronic non-communicable diseases so that all staff become conscious of dangers of diseases and take preventive measures. TZS 1.9 Million has been allocated for this target.

KPI for Target 02: Rate of new infection decreased by 1.1% from year 2014/2015

6.4.2 Objective B: Good governance and Gender balance enhanced

Promoting good governance and gender balance is important part of TFS agenda. On achieving its mission the Agency has planned to implement activities on three major areas including operationalization of TFS anti-corruption strategy; instituting compliance of forest laws, and regulations; and mainstreaming gender balance within the Institution. Th erefore, TZS 3.7 billion has been allocated for FY 2015/16.


Target 01: TFS anti-corruption strategy operationalized by 70% by June 2016

Th e Agency has develop an anti-corruption strategy and set mechanisms for identifying risks and their severity; loopholes and provide preventive measures on corrupt practices. Presence of anti-corruption strategy within the Agency is important for augmented accountability and good governance. Th e agency will strive to integrate socially and environmentally responsible practices into supply chain operations. In FY 2015/16, the Agency will operationalization the anti-corruption strategy. Th e target has been allocated TZS 1.7 million.

KPI for Target 01: TFS Anti-corruption Strategy in place and in use

Target 02: Compliance to Laws, and Regulations and guidelines

Th e existing controls through licensing procedures have proved to be ineff ective as means to ensure compliance, that appeal for the need of more sophisticated methods to promote responsible practices such as development of FORLIS. Th e Agency will enforce compliance to Laws, regulations and put in place guidelines in order to enhance compliance. Th is target has been allocated TZS 3.6 billion; and the issues to be undertaken entail:

(i) Review of forest and beekeeping Laws and regulations;

(ii) Conduct patrols in forests (FRs, NRs, general land, mangroves) and inspect the forest produces in businesses and market places all over the country;

(iii) Training seminars to staff on prosecution of cases and interpretation of Laws;

(iv) Awareness meetings to Forest stakeholders on Laws and Regulations and guidelines

(v) Managing forest produce control points at check points, exit routes, border and ports;

(vi) Support to Districts to conduct harvest committee meetings.

KPI for Target 02: Number of law violation events/incidences decreased by 40% cumulatively

Target 03: Gender balance mainstreamed by 20% by June 2019

TFS is responsive to socio-economic pressures result in changing gender roles. Within the Agency the issue of gender imbalance is signifi cant; this is due to the nature of the career. Strategies to correct the imbalance are considered to include guaranteeing women access to forestry training and adopt affi rmative recruitment policies. Under this target there is only one key aspect on addressing gender imbalance that will be undertaken with a budget of TZS 1.6 million; to nurture understanding on the importance of gender involvement in the management of resources base.

KPI for Target 03: Both male and female are given equal opportunities in training, recruitment and employment among others.

6.4.3 Objective C: Institutional capacity to deliver services strengthened

Th is objective intends to enhance TFS capacity to deliver services and meet its mandates by maintaining a well-developed and motivated human resources; feasible property


management plan; operational performance management and effi cient fi nancial management information systems; suffi cient offi ce working facilities, equipment and utilities; practical communication strategy and investment plan; increase the revenue base; and integration of its plans to international agreements and opportunities. In ensuring the Agency achieves these strategies a total of 25 activities have been planned to be implemented in the FY 2015/16 with total budget of TZS 30.8 billion; which is about 56 percent of the total budget. Th ese planned activities will cover issues such as building staff capacity; construction and rehabilitation of buildings and infrastructure. Others include operationalizing performance management systems; provision and maintaining working facilities; business promotion; revenue collection; and fulfi lling regional and international obligations.

Target 01: Human resources development plan developed and implemented by June 2017

Like any other institution, TFS human resources play an essential role in meeting Agency’s mandates and developing it into high-performance work systems. Currently, TFS is experiencing shortage of staff in terms of both numbers and skills, arising from recruitment bureaucracy. In addressing the situation a number of key activities will be undertaken using an allocated budget of TZS 2.4 billion; as follows:

(i) Providing long and short term technical and professional courses, especially for in-service staff

(ii) Increase staff learning from others through study tours and educational trips;

(iii) Supporting forestry and beekeeping training institutions;

(iv) Upgrade TFS status to Authority; and

(v) Recruit 531 staff of diff erent cadres.

KPIs for Target 01:

a) Increased number of staff trained;

b) Increased number of recruited staff ; and

c) Establishment Act in place.

Target 02: Property management plan developed and implemented by June, 2019

Absence of property management plan is among the challenges facing the Agency today. However, TFS will continue to manage its assets through existing guidelines, regulations and fi nancial resources. In this fi nancial year it is planned to improve working environment and infrastructures including worn-out offi ce buildings, staff houses and roads. Th is target is addressed by activities presented hereunder and budgeted to cost TZS 3.9 billion.

(i) Evaluating and coding TFS assets;

(ii) Constructing and rehabilitating offi ce buildings in zones and forest plantations; maintaining water systems and land acquisition for building districts offi ces;

(iii) Rehabilitation and construction of new forest roads, bridges, nature trails, campsites and viewpoints.


KPI for Target 02:

a) Number of infrastructures built and renovated; and

b) TFS Asset Register updated and in use for accounting purposes.

Target 3: Performance management systems (PMS) operationalized by June, 2017

Performance management system is important aspect to ensure the existence and survival of TFS as an Agency. Th erefore, employee’s involvement and participation are vital to ensure the operationalization of PMS. Moreover, fi eld activities need to be monitored and evaluated to assess effi ciency and eff ectiveness in the implementation of TFS business. Th e allocated budget for this target is TZS 1.5 billion. Th e following are the key components of the target to be undertaken:

(i) Performance assessment of the implementation of TFS activities including auditing and adherence to management plans;

(ii) Operationalization of monitoring database;

(iii) Meetings Preparation of plans, budgets and reports; as well as conducting Workers’ Council, Annual and Ministerial Advisory Board meetings.

KPIs for Target 03:

a) Timely delivery of quality performance reports indicating achievements vis-a-viz target and assessment of indicators; and

b) Unqualifi ed Audit Reports.

Target 4: Offi ce working facilities, equipment and utilities attained by 100% by June, 2019

Most offi ces particularly out-stations are having insuffi cient working facilities and equipment which deter the smooth implementation of some of the Agency’s activities. Th is target is intended to reduce the gap and make available to staff suffi cient offi ce utilities, equipment and working facilities. Th e funds allocated for this target is TZS 11.3 billion.

KPI for Target 04: Timely execution of BP covering offi ce and fi eld operations

Target 5: Provisional of institutional and staff statutory attained annually by June, 2019

Motivation of the staff is given high priority for improved performance and increase work morale. Th erefore, timely provision of staff statutory and social amenities is of paramount importance, whereby a budget of TZS 8.4 billion is allocated to serve for 1,824 staff .

KPI for Target 05: Timely delivery of services (meeting the deadlines for assignment).

Target 6: Communication strategy developed and implemented by June, 2019

A number of activities on communication will be implemented concomitantly with the development of TFS communication strategy. Th e Agency will promote its business operations for eff ective management of the resource base including marketing of products and services. Among the promotional activities are production of publicity materials, documentaries; and organizing and/or participating in special events’ days, trade fairs and


shows. Th e budget allocated for this target is TZS 1.1 billion.

KPI for Target 06: TFS Communication Strategy in place and use

Target 7: Financial management information systems operational at all levels by June, 2019

TFS consider integrated fi nancial management system as an effi cient mechanism to control expenditures and revenues leakages. Capacity building on use of the system is expected to be done to major stations (zones). Currently the system is being used at HQ and Sao-Hill forest plantation. Under the current BP, plans are to install and operationalize the use of the system in one zone, hence allocated TZS 30 million.

KPI for Target 07: Timely and accurate production of fi nancial reports

Target 8: Revenue collected increased by 15% by June, 2019

TFS is mandated to collect revenues from sell of forest and beekeeping products and services. Th e budget allocated for the target is TZS 1.3 billion. TFS will strive towards sustainable exploitation of the resources through undertaking a number of activities with emphasis on increasing revenue base.

(i) Instituting control on forest products’ trade through use of Forest Registration and Licensing System (FORLIS);

(ii) Facilitation of Districts in preparation of harvesting plans for sustainable exploitation and use of resources;

(iii) Enhancing resources mobilization through revenue collection inspection operations;

(iv) Supervising harvesting/logging of standing trees; and wood for fi rewood and charcoal.

KPIs for Target 08:

a) Prompt collection of revenue; and

b) Increase in revenue by 10% from year 2014/15

Target 9: Investment plan developed and implemented by June 2019

Investment policy is needed to guide on investment decisions and responsibilities. Having an investment policy is important for sustainability of the institution, which has to be implemented through investment plan. It is therefore planned during this period to develop an investment plan for fuel wood plantations which will concurrently be done with investment risk assessment to establish risk levels and possible returns. Th e target is allocated TZS 76.5 million to carry out the following:

(i) Development of TFS investment policy; and

(ii) Development of comprehensive investment portfolios.

KPI for Target 01: Investment proposals developed


Target 10: Integration of international agreements and opportunities in forest and beekeeping operations attained by June, 2019

Tanzania has ratifi ed a number of regional and international conventions, treaties and agreements, which link the country with other parts of the world. Th is aspect ensures that the country through TFS is adopting the international standards of managing forest and beekeeping resources. TZS 478.7 million has been set aside for the target, to address the following:

(i) Holding multilateral meeting;

(ii) Participation to regional and International fora including subscription fees;

(iii) Development of investment proposals as per multilateral and bilateral calls and agreements.

KPI for Target 10: Project proposals for funding developed

6.4.4 Objective D: Forest and bee resource base and ecosystem improved

Eff ective management of the resource base entails developing forest reserves management plans; establishing new forest plantations; natural forest and bee reserves; and queen rearing centres. Also carbon trading and REDD+ activities; community support programmes; Wood fuel Action Plan; assessment and mapping of forest and bee resources will be undertaken. Th is will eventually lead to sustainable conservation, stable ecosystems and sustainable supply of products and services. Under this objective a total of 31 activities are planned to be implemented with estimated budget of TZS 20.1 billion which is equivalent to 36.4% of the total.

Target 01: Two hundred forest and 20 bee reserves management plans developed by June 2019

Forest and bee resource base is facing enormous pressure, as rural communities have continued to highly depend on forests and trees for their livelihoods, and is evident that forests will continue to be subjected to more deforestation, degradation and unsustainable utilisation. In FY 2015/16, the Agency intends to continue with preparation of forest and bee reserves management plans using a budget of TZS 805.4 million.

KPI for Target 01: Decision making is based on Forest and Bee resource management plans

Target 02: All forests and bee reserves managed by June 2019

Agricultural expansion, livestock grazing, wildfi res, mining and unsustainable utilization of wood resources continue to contribute to deforestation. Holistic engagement of all actors such as, the Private Sector, Communities and the Civil Society Organization (CSO) in managing forest and bee resource is still limited. Under this target TFS will intervene in a number of key areas, namely: undertaking tree improvement programmes; validation of Forest Management Plans; development of REDD+ implementation programmes; consolidation of forest reserves’ boundaries; carrying out of silvicultural operations in forest plantations; raising of tree seedlings; tree planting; eviction of forest encroachers in reserves; maintenance of forest road; establishment, management and maintenance of


apiaries and beehives; forest protection and management of mangrove forests. Upgrading of some forest reserve to nature reserves will also be undertaken. Th e target has been allocated a total of TZS 16.8 billion.

KPIs for Target 02:

a) Change in forest area under eff ective management by 3%;

b) Increased number/area of forest reserves with clear boundary demarcation; and

c) Increased productivity of bee products

Target 03: Community Support Programme developed and implemented by June 2019

In order to bridge the gap of wood defi cit and increase bee produce and services, there is a need to involve and support local communities in forest and beekeeping activities. Th e following key activities will be implemented: development of guidelines for community support programme, establishment of beekeeping organization; support aff orestation and/or reforestation, training beekeeping groups, fi re campaigns; training on sustainable forest management and utilization, promote Income Generating Activities (IGA), review and preparation of JFM agreements and support to HADO and NAFRAC. TZS 987.8 million has been set for implementing this target.

KPI for Target 03: Community Support Programme in place and use

Target 04: 50,000 ha of new forest plantations established June 2019;

NAFORMA results indicated a gap between demand and supply of wood raw materials. Th e gap is increasing and TFS need to bridge this wood defi cit through diff erent approaches. In this regards the Agency will continue to secure new areas for establishment of forest plantation including survey of degraded forest for the same. TZS 457.7 million has been planned for implementing this target.

KPI for Target 04: Increased number and area of forest plantations

Target 05: 100,000 ha of new natural forest reserves and 25,000 ha of bee reserves established by June 2019

Forest and bee resource base is facing enormous pressure, as rural communities have continued to highly depend on forests and trees for their livelihoods. Under this target, the Agency will continue designating new natural forest reserves; facilitate gazettement of proposed forest reserves; village and national Bee Reserves. Funds budgeted for implementation of planned activities is TZS 126.3 million.

KPI for Target 05: Increased number and area of natural forest and bee reserves under management of TFS and community

Target 06: Seven queen-rearing centers established in zone by June 2019

Th e potential of the bee resource base is untapped, low hive occupancy rate has had impact on production of honey and beeswax. In order to improve production, there is need to


explore diff erent techniques in increasing bee colonies to the traditional African bees. Under this target three activities are to be implemented to include among others; facilitation training sessions on queen rearing methods and bee colony management; establishment of queen rearing houses; production of bee colonies and carrying-out of research on bee health and colony capacity in regions. TZS 105.8 million has been set aside to implement the planned activities.

KPI for Target 06: Increased production of quality of bee products per hive

Target 07: Wood fuel action plan implemented by June 2019

Wood fuel remains the major source of energy for urban and rural dwellers. However, the forest resource base is dwindling due to over exploitation. TFS desires to establish more modern and effi cient, sustainable, cleaner in both production and use wood energy base through implementing the Wood fuel Action Plan (WAP). Th e Agency will continue to support and facilitate the operationalization of WAP by all actors and at all levels. Under this target priority is given to training on sustainable charcoal production techniques, construction and use of improved wood saving stoves and marketing. In this regard, TZS 68.6 million has been budgeted to implement planned activities under the target.

KPI for Target 07: Increased number of individuals/groups engaged in production and utilisation of improved wood fuel technologies

Target 08: Forest and bee resources assessed and mapped by location by June 2019

Th e need of detailed inventory data for management planning has remained urgent, calling for allocation of resources for detailed inventories. Under this target the Agency will carry out detailed forest resource assessment in identifi ed zones and re-measure 200 NAFORMA permanent clusters in two zones. Updating of maps in natural forest and nature reserves will be undertaken. TZS 799.3 million has been budgeted for this target.

KPI for Target 08: Forest management plans developed based on resource assessment data

6.4.5 Objective E: Utilization of Quality forest and bee products enhanced

Th e Agency emphasizes on enhancing stakeholders conforming to set quality standards of forest and bee products to meet market demand in the value chain. Under this objective TFS will identify and promote lesser known tree species; develop and implement market strategy; and traceability mechanism on honey with budget of TZS 314.8 million for implementing four targets out of fi ve that are stipulated in the strategic plan (Target 2 will not be implemented during this fi nancial period).

Target 01: Lesser-known tree species identifi ed and promoted by June 2016

Studies indicate that many potential valuable timber species are not utilized due to limited access and insuffi cient information on them. A survey for identifi cation, classifi cation of plant species composition and diversity on lesser-known species shall be conducted. TZS 20 million has been allocated to implement activities under this target.

KPI for Target 01: Number of tree species identifi ed and promoted for wide-use

Target 03: Marketing Strategy developed and implemented by June 2018


Tanzania has potential for honey production which is sold in both domestic and foreign markets. Th ere is increasing demand for forest and bee products and services provided by TFS; yet the market prices off ered are still low and do not cover the management costs. Th is is among others due to lack of market information and strategies to better assume the tasks under consideration. Th erefore, marketing strategy will be developed to enable increased sales of products and services; and achieving a sustainable competitive advantage. A budget of TZS 15.4 million has been set to develop the strategy.

KPI for Target 03: TFS Market Strategy in place and use

Target 04: Traceability mechanisms on honey developed and implemented by June 2018

Th e demand for quality honey in both domestic and foreign markets is ever increasing, whereas the available potential is yet to be exploited. Currently TFS lack mechanisms for bee product authenticity. Establishment of traceability will improve transparency in honey production chain, add value to product, expand market and thus increase the revenue base. Hence, in FY 2015/16 TZS 44.7 million has been set aside to develop traceability mechanism on honey.

KPI for Target 04: Increased quality of honey to secure both domestic and foreign markets

Target 05: Assurance of forest and bee products standards attained by 40% by June 2018

Quality assurance in forest and bee products is essential undertaking in marketing. Th is will be achieved in the Agency through capacity building to tree growers, beekeepers, processors, and traders on quality control during harvesting, processing, packaging and storage of forest and bee products. Furthermore, chemical analysis of honey samples collected all over the country will be carried for quality assurance. Th e budget planned under this target is TZS 234.7 million to implement chemical residue monitoring plan; collect honey samples; facilitate laboratory analysis of samples; sensitization and training of farmers and traders on production, harvesting, processing and storage of forest and bee products.

KPI for Target 05: Forest and bee products meeting standards increased by 10 percent.

6.5 Conservation Support from Partners

TFS is collaborating with partners in the management and conservation of forest and bee resources in its areas of jurisdiction. During the FY 2015/16 the Agency expect to receive fi nancial support from various sources as indicated under Table 12. More eff orts will also be made to access funds from various development partners, bilateral and multilateral agreements, fi nancing organizations and funds.


Table 12: Summary of Projects with Financial support from Partners

S/N Project name Project purpose Amount Source of funding

1.

Support to forest management conservation activities of Eastern Arc Nature Reserves

Support to conservation of eight Nature Reserves, namely: Nilo; Chome; Amani; Magamba; Uluguru; Kilombero; Mkingu; and Uzungwa Scarp

TZS 194,000,000 EAMCEF

2Forest conservation and management activities

Support to conservation of Chome & Mkingu Nature reserves

Chome Euro - 3,000,000

Mkingu Euro - 400,000

European Union

3

Enhancing the Forest Nature Reserves Network for BiodiversityConservation in Tanzania

Focus Area:- BiodiversitySpecifi c components are:1. A national FNR System Financing Plan (based on business plans for all 11FNRs).2. An economic case is made for increased investment in FNRs (tourism and other use and non-use values, as well as the climate change risk)management benefi ts including maintaining critical stream base fl ows,[Avoided emissions and carbon sequestration].3. Tourism product for FNR network and Commercial investment in tourismengineered through private sector –community- partnerships.

USD 4.1 Million GEF/ UNDP

4 Forest law enforcement

Support to forest law enforcement activities within TFS areas of jurisdiction.

TZS 65,000,000

Tanzania Forest Fund (TaFF)

5

Debt for Nature Swaps (DfNS) - Strengthening National Forest and Water Resources Management for Supporting Livelihoods

Focuses on strengthening forest and water resources governance and community participation and to unlock opportunities and benefi ts including the untapped Public Private Partnership approaches. Th e programme will address (1) Forest management - forests and sustainable land-uses that maintain forest services, product and their values; and (3) Climate change focusing on reducing emissions in the cities and fostering REDD+ initiatives to contribute towards achieving reduced global GHG emissions.

USD 1.9 Million

Government of Russia


7.0 PERFOMANCE ASSESSMENT

Performance assessment is central to accountability, learning and adaptive management, and to understanding whether TFS is making a diff erence through its interventions. Criteria for performance assessment of the Agency as indicated in the Establishment Order include quality of service; operational effi ciency; and fi nancial performance form important standard for the assessment on the implementation of this Business Plan. Th e Agency will conduct monitoring focusing on operations, service delivery and implementation of action plans that will focus on performance and adaptive management.

7.1 Monitoring

Monitoring of the Business Plan will be guided by the Agency’s Annual Action Plan. Th e implementation of the Annual Action Plan will continuously be assessed based on planned objectives, actions and desired results using indicators and baselines within the SP. Monitoring of the Annual Action Plan which form part of this BP Monitoring will take place at all levels of the stations i.e. Zones, Plantations and Headquarters. Th e Agency intends to adopt diff erent monitoring tools including the Management Eff ectiveness Tracking Tool (METT) and Offi ce Dashboard. Routine progress reporting will be used to provide action performance.

Notwithstanding all above, all undertakings of TFS will be audited in order to verify and ascertain value for money.

7.2 Mid-year Review

Formative mid-year review will be carried out to refl ect on implementation of planned interventions and resources use and ascertain the degree of achievement or value in regard to the targets and anticipated results. Th e review will allow for decision making regarding resources re-allocation and identifi cation of future changes. Learning will also be promoted by developing a culture of refl ection and sharing including amongst teams working on common issues in diff erent stations.

7.3 Risks and Assumptions

7.3.1 Risks and Mitigation

a) Lost opportunities; as part of strategy to access various funding mechanisms, TFS will write and negotiate proposals for longer term fi nancial commitments including building synergies with Bilateral and Multilateral organizations.

b) Uncertainties on the impacts of the climate change; adaptation strategies being promoted as incentives for conservation work. While initiatives such as REDD are promising as incentives for forest management, limited benefi ts could shift forest owners’ commitment to participate. TFS through this BP Action Plan will develop the necessary data to inform decisions and also facilitate more understanding of the various mechanisms and the linkages drawing from lessons leant and experiences.

c) Limited number of competent staff ; inadequacies in retention scheme for attraction


and retention of key skills and talents. Tanzania is seeing an expanding labor market which may see TFS not being an employer of choice for competing skills and talents. Th is will require review of benefi ts package and capacity development plan to guarantee internal skill grooming plan and sharing of skills.

d) Revenue leakage and depletion of revenue sources – In this Business Plan measures to reduce leakage will be strengthened including developing a log tracking system, IFM and enter MoUs with District Councils for effi cient revenue collection.

e) Limited investments promotion – makes TFS depend on forest based revenues only; while the resource base is being depleted due to unsustainable utilization.

7.3.2 Assumptions

a) Development Partners continue to show interest and commitment in funding the priorities and programmes under management of forest and bee resources. TFS will engage with bilateral and multilateral partners such as Government of Finland, UNDP, EU, Embassy of Norway and Sida to continue building on previous successful engagements.

b) Th e Conservation Programme developed is anticipated to be shared with stakeholders. Key stakeholders and partners willingness to engage in conservation activities continues. While the Plan is built on achieving specifi c deliverables based on TFS’s own resources, complementary synergies with peer organizations as well as those having added value in TFS priorities will be critical. Partnership development is considered as a key approach in the implementation.

c) TFS – Scheme of service will be operationalized. Th e salary structure prepared for the Agency is attractive; and anticipated to motivate workers to increase performance. Employment permits will be granted to curb the staff defi cit. Collaboration with other Agencies to enable among other reduce cost of vehicles maintenance, infrastructure development and overall capacity development will occur.

7.4 Reporting

Th e reporting of the implemented activities will be categorized into internal and external reporting plans. Th e reporting plan is in accordance with statutory requirements included in the Agency’s Establishment Order or as may be required from time to time.

7.4.1 Internal Reporting Plan

During FY 2015/16, preparation of reports will include performance, fi nancial and monitoring reports. Th e reports will be prepared on monthly in outstations; quarterly, semi-annual and annually for all stations. Th ese reports will be in narrative part and matrix format to detail the implemented activities. Furthermore, on demand basis report will be


prepared as may be required from time to time.

7.4.2 External Reporting Plan

Th is will involve preparation of implementation reports including annual progress report and statements of Financial Accounts which will be submitted to, Ministerial Advisory Board, Permanent Secretary, Minister for Natural Resources and Tourism and other stakeholders.


Appendix I: Details of TFS Human Resources

Cadre of Human Resource Existing Requirements Defi cit

Chief Executive 1 1 -Directors 3 3 -Head of Units 4 4 -Forest Staff (i) Principal Forest Offi cers (I&II)(ii) Senior Forest Offi cers(iii) Forest Offi cers (I&II)(iv) Principal Forest Assistant(v) Senior Forest Assistant(vi) Forest Assistant (I&II)(vii) Forest Assistants (Operational Service)

1,501415016215324396675

2,865125119648270160868675

1,3648469486117136472

-

Beekeeping Staff (i) Principal Beekeeping Offi cers (i) Senior Beekeeping Offi cers(ii) Beekeeping Offi cers (iii) Principal Beekeeping Assistant(iv) Senior Beekeeping Assistant(v) Beekeeping Assistant (I &II) (vi) Beekeeping Assistant (operational service)

12755251933238

7274657207393830238

60041521822035270

-Support Staff 196 299 103

(ii) Human Resources Offi cers 4 11 7(iii) Legal Offi cer II 2 3 1

(iv) Principal Legal Offi cer 1 1 0(v) Principal Economist 1 2 1(vi) Record Management Assistants 19 21 2(vii) Offi ce Assistants 12 18 6(viii) Secretaries/Typists 21 25 4(ix) Technicians 10 22 12(x) Drivers 38 47 9(xi) Plant operators 6 9 3(xii) Security Guards 23 26 3(xiii) Accountants 36 60 24(xiv) Supplies Offi cers 9 28 19(xv) Internal Auditors 1 6 5(xvi) Medical staff 13 20 7

APPENDIX


Appendix II: TFS major Assets and Heavy Plants

S/N Core Assets Number Area (Ha)

Forest and Bee Resources

1 i) Forest Plantations 18

2 Total area 275,000

3 Total planted area 91,605

4 ii) Natural Forest Reserves 455 14,256,133.03

5 iii) Forests in general lands - 2,519,534.38

6 iv) Bee reserves –(proposed) 9 39,686

Heavy Plants

1 Bulldozers 7

2 Motor grader 9

3 Wheel loader 3

4 Stone crusher 1

5 Tractors 25

6 Generators 59

7 Trailers 14

8 Water pumps 29

9 Harrow Disk 1

10 Chisel Rippes 2

11 Pump Spectronic 1

12 Water Tank 15

13 Chain saw 13

14 Excavator 4

15 Winch 1

16 Lorries 55

17 Vehicles (4WD) 190

18 Buses 3

19 Water bowser 4

20 Soil compactor 1

21 Motor cycles 383

Offi ce Equipment

22 Desktop Computer 112

23 Photocopiers 89


S/N Core Assets Number Area (Ha)

24 Telephones (land lines) 5

25 Radio communication Systems 6

26 Printers 91

27 Refrigerators 18

28 Safe and cash boxes 79

29 Cabinets 262

30 Laptop computer 144

31 Scanners 32

32 Coff ee tables 13

33 Ex-Chair 510

34 Book shelves 51

35 Cupboards 70

36 Beds 20

37 Mattress 15

38 TV screen 32

39 Sofa sets 53

40 Conference tables 58

41 Dining Tables 6

42 Projectors (LCDs) 80

43 Computer tables 60

Buildings & Structures

44 Offi ce buildings 11

45 Residential buildings 134

46 Workshops & Garages 24

55 Dispensaries 6

56 Social Hall/Facilities 5

57 Stores 15


Appendix III: Districts with Forest Managers

Zone Region District

Northern Kilimanjaro Same, Mwanga & Moshi

Tanga Lushoto. Muheza, Korogwe, Handeni, Pangani, Tanga, Kilindi & Mkinga

Arusha Monduli/ Longido, Arusha/ Arumeru & Simanjiro

Eastern Morogoro Kilombero, Kilosa, Morogoro, Mvomero, Ulanga&Gairo

Pwani Bagamoyo, Kibaha, Kisarawe, Mkuranga & Rufi ji

Dar es salaam Kinondoni, Temeke & Ilala

Central Dodoma Kondoa, Mpwapwa, Chamwino, Bahi & Dodoma Municipal,

Singida Manyoni, Ikungi, Iramba & Singida Rural/ Singida Urban

Manyara Babati Rural/Babati Urban, Hanang, Mbulu & Kiteto

Lake Mwanza Ilemela, Nyamagana, Sengerema & Magu

Mara Bunda, Musoma Rural, Serengeti & Musoma

Kagera Biharamulo, Bukoba Rural, Misenyi and Muleba

Geita Geita, Chato, Bukombe & Mbugwe

Western Shinyanga Shinyanga and Kahama

Tabora Sikonge, Uyui, Urambo, Nzega, Igunga & Kaliuwa

Kigoma Kasulu/Buhigo, Kibondo, Kigoma/Uvinza & Kakonko

Katavi Mpanda/ Mlele

Southern Lindi Kilwa, Lindi Rural/ Urban, Liwale, Ruangwa & Nachingwea

Mtwara Masasi, Mtwara Rural/Urban, Nanyumbu, Newala & Tandahimba

Ruvuma Songea Rural/Urban, Tunduru, Namtumbo, Mbinga & Nyasa

Southern highlands

Mbeya Chunya, Ileje & Mbarali

Iringa Iringa Rural, Iringa, Kilolo & Mufi ndi

Njombe Njombe Rural, Njombe, Ludewa & Makete

Rukwa Nkasi & Kalambo


App

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x IV

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App

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x V

I: B

udge

t and

Det

ails

of A

ctiv

itie

s

tfs business plan · ii bussiness plan for financial year 2015 - 16 executive summary th is...

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