texas education agency division of idea coordination august 2011
TRANSCRIPT
High Cost FundChanges for 2011-2012
Texas Education AgencyDivision of IDEA Coordination
August 2011
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HCF Eligibility ApplicationThe HCF Eligibility application will open at
12:01 am Monday, August 15, 2011.
The deadline to submit the HCF Eligibility application to TEA is 11:59 pm Saturday, October 1, 2011.
Technical assistance will not be available on Saturday.
Recommendation: Submit your application by 5:00 pm Friday, September 30, 2011
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LEA Eligibility
The LEA eligibility criteria that the LEA must not roll forward (carryover) 50% or more of its IDEA-B Formula funds from the previous year (2010-2011) is waived for the 2011-2012 HCF.
This LEA eligibility criteria will be re-instated next year for the 2012-2013 HCF.
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Cover SheetLeast Restrictive Environment (LRE)
Assurance Statement:
In previous years, the LRE assurance statement disappeared after the LEA indicated their compliance by selecting “Yes”.
Now, the assurance statement will remain visible on the Cover Sheet.
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Cover Sheet
LRE Assurance Statement will remain visible on
Cover Sheet
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Cover SheetPro-Rating Calculator Tool
Assurance Statement:
A new assurance statement has been added to the Cover Sheet to confirm that, if the LEA pro-rated salaries or services, the LEA used the required High Cost Fund Pro-Rating Calculator tool associated with the application.
The Pro-Rating Calculator tool is located in the “Additional Resources” section of the Help file associated with the HCF Eligibility application.
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Cover Sheet
1. Select “Yes” if you pro-rated salaries or services for
students’ costs
Link to Help file
The default for these radio buttons is “No”
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Cover Sheet
2. If you checked “Yes” above, you must select “Yes” that you used the Pro-Rating Calculator tool
Link to Help file
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Adjusted AllotmentOn the member district page, LEAs must
enter their Adjusted Allotment amount.
In previous years, charter schools were instructed to enter $3,512 as their Adjusted Allotment amount.
For the 2011-2012 HCF Eligibility Application, charter schools must enter $5,932 as their Adjusted Allotment amount. This is the state average for 2010-2011.
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Adjusted Allotment
An LEA must enter their Adjusted Allotment amount obtained from their most
recent 2010-2011 Summary of Finance (SOF), LPE column for Adjusted Allotment.Charter schools must enter $5,932 as their
Adjusted Allotment amount.
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Student PageLast year, LEAs were required to enter the
student’s current year instructional setting AND the student’s previous year instructional setting.
This year, the LEA is only required to enter the student’s current year instructional setting.
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Student Page
Use drop down arrow to select current year instructional setting
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Student PageRegional Day School Program for the Deaf (RDSPD):
If the high cost student receives RDSPD services, the LEA must indicate whether the sending LEA or the receiving LEA (RDSPD) enters the student’s data in PEIMS.
If the sending LEA enters the PEIMS data, the system will automatically subtract the LEA’s Adjusted Allotment (obtained from the Member District page) from the student’s costs.
If the receiving LEA (RDSPD) enters the PEIMS data, the system will not subtract the LEA’s Adjusted Allotment from the student’s costs.
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Student Page
Sending LEA enters student’s data in PEIMS
LEA’s Adjusted Allotment populates
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Student Page
Receiving LEA (RDSPD) enters student’s data in PEIMS
Zero Adjusted Allotment populates
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Non-Public Day School StudentLast year, the LEA’s Adjusted Allotment amount
was subtracted from the non-public day school student’s costs.
Effective this year, the LEA’s Adjusted Allotment will not be subtracted from the non-public day school student’s costs.
Instead, a projected amount of state funds that the LEA should receive for the non-public day school student (on the LEA’s Summary of Finance) will be subtracted from the student’s costs.
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Non-Public Day School StudentThe LEA will be required to enter the number of months
in contract for the non-public day school student.
The system will auto-calculate the projected amount of state funds that the LEA should receive for the non-public day school student (on the LEA’s Summary of Finance), by using the formula used in the SPE106 Non-Public Day School Report.
The system will subtract the projected amount of state funds from the student’s costs.
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Non-Public Day School StudentFormula used by system to calculate projected amount of state funds for non-public day school student:
State Funding Amount = FTE x LEA’s Adjusted Allotment x 1.7
1 month in contract = 0.1 FTE 2 months in contract = 0.2 FTE 3 months in contract = 0.3 FTE 4 months in contract = 0.4 FTE 5 months in contract = 0.5 FTE 6 months in contract = 0.6 FTE 7 months in contract = 0.7 FTE 8 months in contract = 0.8 FTE 9 months in contract = 1 FTE 10 months in contract = 1 FTE 11 months in contract = 1 FTE 12 months in contract = 1 FTE
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Non-Public Day School Student
1. Enter name of Non-Public Day School
2. Enter number of months in contract
3. Enter total tuition cost
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Non-Public Day School Student
Projected amount of state funds auto-calculates and auto-
populates.The system will automatically subtract this amount from the
student’s costs.
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Instructions for HCF Eligibility Application
A power point of step-by-step instructions for how to complete the HCF Eligibility application will be located in the “Additional Resources” section of the Help file associated with the HCF Eligibility application.
The power point will also be emailed to the ESC Special Education contacts to make available to the LEAs.
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QuestionsInformation regarding the High Cost Fund process
is located at:www.tea.state.tx.us/index2.aspx?id=2147490628
The webpage is being updated with the 2011-2012 information and should be completed soon.
For questions regarding the High Cost Fund process or the HCF Eligibility application, contact a member of the IDEA Coordination Funding Team at 512-463-9414 or email: [email protected]