Tenure and Promotion

Contact Information

Beverly McCrearyAssistant Vice ChancellorHawai`i Hall 209956-9429bmccrear@hawaii.edu

Reed DasenbrockVice Chancellor for Academic Affairs956-8447rdasenbr@hawaii.edu http://manoa.hawaii.edu/ovcaa/faculty/

Know your documents

2015-2017 Agreement between the University of Hawai`i Professional Assembly and the Board of Regents of the University of Hawai`i http://www.uhpa.org/contracts/2015-2017-ta-pdf/

Executive Policy (E5.221) http://www.hawaii.edu/policy/docs/temp/Attachment_1_Classification_of_Faculty_University_of_Hawaii_at_Manoa.pdf

2015 Mānoa Criteria and Guidelines http://manoa.hawaii.edu/ovcaa/faculty/tenure_promotion_contract_renewal/pdf/tp_criteria_guidelines_15_16.pdf

Department Procedures and Criteria

Changes in documents

Changes in the Agreement: Article X – “only Faculty Members of equal or higher rank to

which the applicant has applied can vote on applications for promotions”

Mānoa Criteria & Guidelines Departments should be articulating authorship conventions Clarification on criteria for Associate Professor/Reseacher

“should be well on the way to becoming an established scholar”

Guidelines on conflict of interest in external evaluations

MQ Waivers/Probationary PeriodTenure Probationary period

5 years Rank 2 and 3

3 years Rank 4

2 years Rank 5

Shorten or Lengthen (Max of 7 years) Approval by Dean

Promotion Time in rank

Years of service required for promotion to next rank (E5.221)

Approval by Dean

Educational Minimum educational

requirement of classification and rank (E5.221)

Approval by Chancellor

Review Process Due to Department Chair

October 2, 2015

Department Personnel Committee (DPC) Internal deadline

Department Chair Internal deadline

Dean or Director November 23, 2015

Tenure and Promotion Review Committee (TPRC) January 4, 2016

Review Process (continued) TPRC evaluation to Dean

February 6, 2016

Dossier to Chancellor’s Office February 12, 2016

Notification of TPRC evaluation (late February-mid March)

Mānoa Chancellor’s Review President’s Review Board of Regent’s Approval

Notification by June 30th

Tenure and Promotion Review Committees

Made up from the Faculty Personnel Panel All tenured I and R faculty at ranks 4 and 5 All tenured S, B, A faculty at ranks 3, 4, and 5

Faculty applicants can exclude up to ten (10) faculty from serving on the TPRC Sent directly to the applicant and returned directly to

OVCAA

Committee will consist of 6-8 senior faculty, not from your school or college

Compiling the Dossier

Application Faculty complete

Part 1 – Employment Details Part 2 – Criteria and Guidelines Part 3 – Credentials and Experience Part 4 – Endeavors

Reviewers complete Part 5 – Department Assessment (include DPC procedures)

Part 6 – Dean/Director’s Assessment and Recommendation

Part 7 – TPRC’s Recommendation Part 8 – Request to Examine Dossier (applicant) Part 9 – Chancellor’s Recommendation/Decision

Compiling the Dossier (continued)

Logistics: Each page should have your name and a page

number (can use labels) Margins need to be wide enough to ensure readability Bound in file folders or three-hole binders (use size

appropriate for dossier) Can be double sided Reminder on Language

Compiling the Dossier (continued)

Statement of Endeavors (Part 4) Opportunity to speak directly to the review bodies

about the unique aspects and special significance of your accomplishments and future plans/value

Future Value Section has been removed as a separate section but should be included in your narrative for tenure

An analysis of your activities since your last promotion or initial hire

Direct it toward readers who may not be in your field Recommended length 1-9 pages (12 pt)

Compiling Dossier (continued)

Supporting Materials This section can be utilized to

provide summary evidence Summary of teaching

evaluations or workshop presentations

Examples of courses or programs developed

Examples of programs developed or presentations

Peer evaluations of contributions

Supplemental Materials This box, file or drive can

store the specific data summarized in the supporting materials Actual teaching evaluations Actual presentations developed Sample of scholarship produced

Bibliography

Provides an invaluable objective record of your scholarly activity.

Separate published works, conference presentations and manuscripts into appropriate groups (use categories adapted to discipline)

List most recent first Give full citation Note and define “in press”; if possible provide letter Make a clear distinction between sole authored work and

joint

Last Comments

Procedural Questions Your DC or DPC Chair Beverly McCreary

bmccrear@hawaii.edu

Content Questions DC Other Faculty in your Department Faculty Mentoring Program

www.fmp.hawaii.edu

Select materials that are most significant Quality over quantity Carefully assess how to present works in progress Have someone review your dossier

Remember you have multiple audiences

Concise

Clear