tennis otago rev 1 · zealand. regional bodies all feed into tennis new zealand. clubs are...

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FEASIBILITY REPORT PROJECT: Tennis Otago.

PROJECT NO: 1780 DATE: 22nd April 2016

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Contents 1

Introduction ....................................................................................................................................... 3

1 Executive Summary ................................................................................................................... 4

1.1 Project Approach and Scope............................................................................................... 4

1.2 Consultation....................................................................................................................... 5

2 General Information ................................................................................................................... 7

2.1 Background Research 8

2.2 Management Structure 10

3. The Existing Facility ................................................................................................................. 12

3.0 Use of the current facility ................................................................................................. 13

3.1 Issues ............................................................................................................................... 13

4. Tennis Otago Vision ................................................................................................................. 14

5. Growing Tennis in Otago ......................................................................................................... 15

5.0 Future Proofing ................................................................................................................ 15

5.1 Growing Tennis in Otago .................................................................................................. 15

5.2 Opportunities for collaboration ........................................................................................ 16

6. Consultation Outcomes ............................................................................................................ 17

7. How to achieve Tennis Otago’s vision ..................................................................................... 19

8. Supply of Services ................................................................................................................... 28

8.0 Court Surfaces .................................................................................................................. 28

8.1 Professional Advice .......................................................................................................... 28

9. Financial Projections ................................................................................................................ 29

9.0 Capital Costs .................................................................................................................... 29

10. Conclusion ............................................................................................................................... 29

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INTRODUCTION

Tennis Otago Inc. covers the region south of Oamaru through to Balclutha which includes Central Otago (Excl Queenstown Lakes).

Tennis Otago have requested that a feasibility and viability study on the cost of upgrading their current main courts and tennis centre facility at Logan Park in Dunedin.

The reason for this study is to determine true need for better quality playing surfaces which can and will be used as a tournament grade surface for Dunedin and the surrounding areas. These new competition grade courts will be multi-surface synthetic to maximise revenue potential by positively encouraging other sports such as futsal and netball to utilise these surfaces when not in use by Tennis Otago. The primary focus will be on tennis and coaching as well as encouraging new members and organisations to utilise this space.

With providing a fully mixed use development within Dunedin, this will provide much needed quality additional playing surfaces for the Local Community. By creating and providing new spaces and courts, this will provide a platform to be able to host more tennis events and grow tennis through the region.

The upgrade of the courts is looking to be completed taking a staged approach working in conjunction with the Dunedin City Council in two phases:

1. Upgrade the tennis courts, the new courts will consist of a mix of tennis specific courts and courts available for multi-sport use.

2. Upgrade or rebuild the existing tennis pavilion. Dunedin City Council are looking at the provision of a new pavilion which will be a new sports hub within Logan Park for tennis and other sporting organisations. Tennis Otago plan to work closely with all stakeholders to ensure that any potential building reflects the requirements of all associated sporting organisations.

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1 EXECUTIVE SUMMARY

1.1 PROJECT APPROACH AND SCOPE

This Feasibility Study for Tennis Otago was initially undertaken over a short period of approximately four weeks. The document provided to the client pre-Christmas was a stage 1 document to allow the client to comment and provide further data and information on the scheme.

The additional information will involve the following key studies:

Background research of existing facilities and usage patterns. Consultation with partners and stakeholders. Benchmarking with other centres across New Zealand. Financials and management structure of existing and proposed new model.

The report preparation is being done by “Octa Associates” who will summarise their

findings and present options and conclusions. Project Scope:

The project scope requires the following points to be addressed:

Identify the population catchment area for the proposed facility and how this catchment supports the need for the proposed tennis centre.

Identify similar facilities in the catchment area, their service gaps and how the proposed tennis centre will impact on these facilities

Review community demand for the proposed tennis centre including the number of expected users for the facility

Review how the tennis centre will enhance and/or increase community participation Review how programmes offered at the tennis centre will contribute to and support

Tennis Otago. Review financial viability of the proposed tennis centre through a business case

incorporating expected income and expenditure, as well as cash flow over a five year period.

Recommend a management structure for the proposed facility that considers Tennis Otago hiring a Tennis Centre Manager.

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1.2 CONSULTATION

Tennis Otago have been using Octa Associates Ltd to assist with the research and writing of this feasibility study. Other organisations used in consultation are:

Sport Otago Chas E George – Quantity Surveyor to assist with pricing the new courts. Tennis New Zealand – Requirements of court surfaces for tournaments. Dunedin City Council – Land owner Otago University Student Association (OUSA) Otago University Tennis Club (OUTC) – Sub association of OUSA Otago Polytechnic School of Sport and Adventure Squash Otago and Squash New Zealand Football South Hockey Otago Otago Secondary School Sports Association Otago Table Tennis Association Badminton Otago

Key findings of consultation include: Requirement for a higher standard of tennis courts within Dunedin in order to grow tennis. Of the total courts, at least 12 courts are required of the same surface type in order for

Logan Park to host national tournaments. There is a need to increase security access to the courts in order to increase revenue by

stopping people using multiple access. There is a need to install CCTV to ensure the security and safety of all people playing

tennis at Logan Park. Logan Park to have a dedicated show court as part of the facility in order to host

tournaments such as local trials, nationals at every level and to attract tournaments such as The Davis Cup.

ASB Tennis Pavilion and Seating – Court 1 Timaru

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(Davis Cup events are held at these courts)

Use & Financial Outcomes The financial projections (Appendix ‘D’) support the development of a 16 court facility at Logan Park, if the funds are available for redevelopment. In order for this to be viable there is a strong need for a multisport facility. Forecast use has been conservatively estimated based on the following:

Daytime fixtures (social tennis) Competitive fixtures (Local, national and one day international) Coaching School use University use Sport club use (Hockey, Football, Rugby, Futsal, etc )

In addition, it is expected that the facility will host a national age group championship periodically as well as hosting annual regional championships and team events. Conclusion: Option ‘B’ is the preferred option. Further discussion with all stakeholders need to take place to finalise option viability. Currently Option ‘B’ fits project prolife. Further in-depth analysis needs to be carried out on this option to look at the possibility of Phasing.

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2.0 GENERAL INFORMATION

Tennis in Otago Tennis Otago covers the area from South of Oamaru down to Balclutha as well as Central Otago (excluding Queenstown & Wanaka).

* Affiliated players registered with Tennis New Zealand Tennis clubs that are currently affiliated with Tennis Otago include:

Balmacewen Tennis Club Cosy Dell Tennis Club Eastern Harbour Tennis Club and Guthrie Pavilion Green Island Tennis Club Moana Tennis Club Mornington / Roslyn Lawn Tennis Club St Clair Tennis Club Taieri Tennis Club Otago Boys High School John McGlashen College Baclutha Tennis (Sub association of Otago)

REFER TO APPENDIX ‘A’ – Tennis New Zealand REFER TO APPENDIX ‘B’ – Courts Total Dunedin

0

50

100

150

200

250

35+ 19 - 34 12 - 18 U12 Total

No.

Of P

laye

rs

Age Group

Dunedin Age Demographics

Male

Female

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2.1 BACKGROUND RESEARCH

To meet Tennis New Zealand standards, in order to host a national level tournament, the facility is required to have a minimum of 12 courts of the same surface type.

The current number of affiliated members who are registered with Tennis Otago is 327, this however does not represent all players in Otago. Last financial year, ending 30th April 2015, 1500 casual entry points were made into the Logan Park tennis facility. This generated a revenue income of approximately $6,000.00 which could be significantly increased if new and better facilities were in place. (Review potential revenue table Appendix E)

Tennis Otago will work with local tertiary education facilities as well as Dunedin schools in order to grow development programmes such as ‘Hot Shots’ which is Tennis New Zealand’s premier junior development programme.

Recently a new group called OUTC (Otago University Tennis Club) was formed, this

was to encourage some of the University Student population to take up tennis. On the first social evening they held approximately 60 people arrived to play tennis. OUTA currently have a registered membership of approximately 101 people who are keen to play either social or competition tennis, they’re looking to grow this number during University orientation week to approximately 250 members.

There is potential growth for tennis within Otago exponentially if the facilities were

improved and a better organisational structure was put in place to help support these activities. General Information on Tennis Numbers. Please see Appendix ‘A’

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Blue Area on map below denotes catchment area being considered:

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2.2 MANAGEMENT STRUCTURE

Tennis in New Zealand

There is an overall governing board of tennis in New Zealand being Tennis New Zealand. Regional bodies all feed into Tennis New Zealand. Clubs are affiliated to their regional body and a small affiliation fee is generally part of a clubs subscription which goes towards managing the regional body as well as going to Tennis New Zealand.

Regional Tennis

Tennis Otago is incorporated into the bigger region of Tennis Southern. Tennis Southern is a non-financial entity but more of a governing body. Tennis Southern is run by a council which includes a member from each of the districts. The main function of Tennis Southern is to organise regional tournaments. Each district for Tennis Southern is responsible for paying their own fees to tennis New Zealand.

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Tennis Otago

Tennis Otago comprises of a board of 8 members. There is currently funding for one part time administrator of 20 hours a week. Tennis Otago would like to look to extend this to 1 FTE with a view of being 20 hours a week administration and 20 hours a week tennis development.

It would be beneficial to start to grow tennis in conjunction with the courts being redone so when the courts are ready for use, Tennis Otago can look to bring income in from this. Once the Logan Park facility is complete it would ideal to have the opportunity to employ another FTE to assist with managing the facility.

Proposed Organisational Structure post Logan Park redevelopment:

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3. THE EXISTING FACILITY

Tennis Otago Inc. (TOI) wishes to upgrade their tennis courts / pavilion which currently do not meet current national / international standards. The existing pavilion was built in 1925 as part of the Great South Seas Exhibition.

Current Facility

Original grass surfaces

Older court surfaces – no longer in use

Aerial view of current facility

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3.0 USE OF THE CURRENT FACILITY

The tennis facility is used for the following: a) Dunedin Interclub – both seniors and juniors throughout the tennis season which runs

from September through to March. b) Senior and junior tournaments throughout the summer season. c) Regional fixtures – both seniors and juniors (team events). d) Casual tennis utilised by both University and Polytechnic students as well as the general

public. e) Interschool fixtures. f) University Halls of residence competitions. g) Otago Masters Games (bi-annually). h) Winter tennis Saturday leagues. i) Business house tennis throughout the summer season.

While there are currently 27 courts, it is currently envisaged, that based upon this report the number required will be less going forward with the remaining land being released back to Dunedin City Council for other use as part of the Logan Park redevelopment.

3.1 ISSUES

The courts are very run down with surface cracks and with the playing surface not meeting current gradient requirements. Courts peak in the centre by up to 300mm, international gradients have changed since the courts were originally laid. The gradient and the court condition prevent Tennis Otago from hosting any National events.

The pavilion which dates back to the Great South Seas Exhibition of 1925 is dilapidated and in need of either replacing or a major upgrade. It is also too large for the present requirements, there are currently two options available and these have been considered during the feasibility study period.

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4. TENNIS OTAGO VISION

A thriving and progressive tennis association providing excellent, professionally-managed sports and social facilities for both members and the wider community in a welcoming, positive, safe and inclusive environment. The below table indicates the roadmap for success.

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5. GROWING TENNIS IN OTAGO

5.0 FUTURE PROOFING

As part of Tennis Otago’s Vision, we are looking at either building new courts or replacing the existing tennis courts. The new courts will consist of a mix of tennis specific courts and courts available for multi-sport use. Tennis Otago plan to work with groups such as Tertiary Education Facilities, schools, clubs and other groups to ensure that Tennis Otago maximise the use of the multisport facilities. There is an opportunity for all OUSA members to have access to the Tennis facilities through collaboration between Tennis Otago and OUSA.

Tennis Otago would look to put in a booking system to ensure that the courts get maximum use, this would also guarantee bookings for regular fixtures such as interclub tennis, regular hockey or rugby trainings etc.

As part of the building process future proofing measures such as conduits for future lighting – steel framing in preparation for enclosing four courts should be considered.

5.1 GROWING TENNIS IN OTAGO

It is proposed to work collaboratively with groups, schools and clubs to grow tennis through all age groups in Otago, right through from coaching camps for juniors to national and eventually international tournaments.

Community Engagement

Hot Shots

Tennis New Zealand have introduced Hot Shots to clubs, schools and groups. In Dunedin the programme has been rolled out to:

Edgar Sports Centre Mornington Roslyn Tennis Club Eastern Harbour Balmacewen

Tennis Otago will engage with schools to run a hotshots programme at Logan Park as well as looking to support schools in running it on campus.

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5.2 OPPORTUNITIES FOR COLLABORATION

Phase 1 – Courts

As Tennis Otago is considering the installation of multisport surfaces it is proposed to initially work with organisations such as hockey and futsal to increase the use of the courts. The programme includes resurfacing all the courts and reconfiguring some for multi-sport use.

Tennis Otago have also been approached by rugby and football to use the multisport surfaces for their regular training evenings.

Tennis Otago would also work closely with the Tertiary Education facilities and the Otago Secondary Schools Sports Association to grow Tennis in the region.

Phase 2 - Building

During the second phase which includes the construction of the new sport house through Dunedin City Council, there will be opportunity to work with other sports and organisations including:

- Badminton - Table Tennis Otago - Squash Otago / Squash New Zealand - Sport Otago - Otago Polytechnic - University of Otago Students Association ( OUSA) and their associated clubs (Tennis,

Cricket, Football, Chess, Squash and others) - Otago Secondary Schools Sports Association (OSSSA) as part of the redevelopment

of the courts, further discussions are required with OSSSA to establish the base need which will enforce the usage and revenue plan.

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6. CONSULTATION OUTCOMES

Tennis Otago have been consulting with the following organisations:

Sport Otago Tennis New Zealand – Requirements of court surfaces for tournaments. Dunedin City Council – Land owner Otago University Student Association (OUSA) Otago University Tennis Club (OUTC) – Sub association of OUSA Otago Polytechnic School of Sport and Adventure Squash Otago and Squash New Zealand Football South Hockey Otago Otago Secondary School Sports Association Otago Table Tennis Association Badminton Otago

These organisations are keen to work collaboratively to work towards a shared facility.

For a staging process Tennis Otago plan to work as follows:

Stage 1 – Use of Multisport / Tennis Courts

Sport Otago

Tennis Otago will work with Sport Otago, who have the opportunity to promote the facilities once they’re complete. The plan would be to develop a sustainable growth plan for tennis and the use of the multi-sport surfaces.

Dunedin City Council

Tennis Otago will work with Dunedin City Council as part of the wider Logan Park plan to ensure that Tennis Otago are meeting the community’s requirement. By working with Dunedin City Council on a multi-sport facility could potentially gain revenue stream funding towards the redevelopment.

OUSA / OUTA

It is envisaged that the University will continue and increase their use of the tennis facility –Tennis Otago will work with the OUSA and OUTA teams as to meet their needs with increasing the usage. This will strengthen the case for phase 2.

Otago Secondary Schools Sports Association

Otago Secondary Schools Sports Association would potentially be the most predominant user of all the courts, multisport and tennis during school terms, as well as using all facilities going forward for holiday programmes and competitions.

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Stage 2 – Use of ‘Otago Sport House’

Once the court redevelopment is complete, Dunedin City Council would look at creating a working party with but not limited to;

Tennis Otago Sport Otago Squash Otago Squash New Zealand Otago Table Tennis Association Otago University Student Association (OUSA) Otago University Tennis Association (OUTA) Badminton Otago Otago Secondary Schools Sport Association Football South Netball Otago Hockey Otago Otago Polytechnic

in a bid to design a multi-use building to support all of the needs of local associations.

Letters of Support

Prior to writing this funding application Tennis Otago have received letters of support from other sporting organisations who are keen to support us with our application for funding to see the redevelopment of the Logan Park facilities, including the development of a new building to house sports such as table tennis, badminton.

Please see Appendix ‘C’

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7. HOW TO ACHIEVE TENNIS OTAGO’S VISION

In order to achieve Tennis Otago’s vision, a staged process probably needs to take place. Currently there are two options for Tennis Otago.

The following court hire charges have been used based on current charges and benchmarking against Edgar Centre to aid in the evaluation of options.

Court Hire Category Court Hire Charges

(Per Hour or Session)

Tennis

Members – no lights $8.00

Members – with lights $11.00

Public Hire – no lights $11.00

Public Hire – with lights $15.00

Tournament Court Hire / Day $42.00

School Hire $5.00

Multisport

Hockey – no lights $4.00

Hockey – with lights $5.00

Futsal – no lights $6.00

Futsal – with lights $7.00

Option A

Completely relocate the tennis courts closer to University of Otago.

Option B

Redevelop the courts over the existing location.

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Option A – Relocate to Harbour Terrace

Stage 1: Step Expected

Completion Date

TOURNAMENT READY COURTS

1 Apply for funding for feasibility study Complete

2 Undertake feasibility study 20 November 2015

3 Apply for funding to take concept design through to detailed design for court construction.

June 2016

4 Commence fundraising June 2016

5 Commence concept design through to detailed design for court construction and layout which will include stakeholder consultation

July 2016

6 Approve final detailed design September 2016

7 Run tender process for construction September 2016

8 Begin remediation work on the existing back courts of the current facility of where new facility will overlap

October 2016

9 Commence construction October 2016

10 Official Sponsor & Player Opening Day October 2017

2. Feasibility Study

The feasibility for the redevelopment of the Logan Park Tennis Courts is being undertaken by Octa Associates Ltd and this will be completed by the 20th November 2015.(revised and reissued June 2016)

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3. Funding Application

The feasibility study along with support letters from other sporting organisations will be used in support of the funding application. It is intended to get funding in stages to meet the programme.

4. Fundraising Activities

The board will undertake a range of fundraising activities to be used in conjunction with successful grant applications for the construction of the new courts.

5. Commence Concept Design

It is intended to find supporting organisations who will work with Tennis Otago at a minimal rate in order to keep costs as low as possible but still work to the highest quality. From Concept Design through to Detailed Design, Tennis Otago will need to appoint a project manager, architect and quantity surveyor. Work will need to be done in conjunction with Dunedin City Council as the landowner.

6. Approval of Detailed Design

The board of Tennis Otago will have to approve the detailed design of the courts prior to the project team commencing a tender process for the construction of the courts.

7. Tender Process

It is proposed to put a tender to market to find a construction company / professional court resurfacing specialist to work for a successful completion of the project.

8. Remediation work

As there is a clash between courts 13, 14, 15 and 16 and the existing back courts of Logan Park some remediation work of the existing courts would need to take place in conjunction with the start of construction.

9. Commence construction in phases

The approach to the phasing is to have minimal impact on current tennis being played at Logan Park. By commencing with the multisport surfaces this will give Tennis Otago time to assess whether courts 5, 7, 6 & 8 should be multisport or tennis.

Advantages

Closer to University Closer to Otago Polytechnic Easy to run facility in conjunction with Otago Polytechnic to minimise costs in the

short term Easier road access Closer to Hockey for additional training courts if required

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Disadvantages

More expensive build No immediate club facilities once build complete Will have to incorporate temporary fencing and security which adds to cost in the

short term.

OPTIONS COSTS $ VALUE

OPTION A

Immediate Works – Phase 1 Courts new build $2,400.000.00 Demolition costs $600,000.00 Storage Costs $85,000.00 Future Proofing $355,000.00 Professional Costs $349,000.00 Fixed nets $50,000.00 Sub Total Phase 1 $3,839,000.00 New building phase 2 – By DCC $8,100,000.00 Future Costs $2,515,000.00 Professional Costs $1,061,500.00 TOTAL $15,515,500.00

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Option B – Build over existing site

Stage 1

Step Expected Completion Date

TOURNAMENT READY COURTS

1 Apply for funding for feasibility study Complete

2 Undertake feasibility study 20 November 2015

3 Apply for funding to take concept design through to detailed design for court construction.

June 2016

4 Commence fundraising June 2016

5 Commence concept design through to detailed design for court construction and layout which will include stakeholder consultation

July 2016

6 Approve final detailed design September 2016

7 Run tender process for construction September 2016

8 Commence construction in phases October 2016

8a Resurfacing of courts 9, 11, 13 and 15 October 2016

8b Resurfacing of courts 10,12,14 and 16 November 2016

8c Courts 1 & 3 January 2016

8d Courts 2 & 4 February 2017

8e Courts 5 & 7 March 2017

8f Courts 6 & 8 April 2017

9 Official Sponsor & Player Opening Day October2017

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2. Feasibility Study

The feasibility for the redevelopment of the Logan Park Tennis Courts is being undertaken by Octa Associates Ltd and this will be completed by the 20th November 2015.(Revised and Issued June 2016)

3. Funding Application

The feasibility study along with support letters from other sporting organisations will be used in support of the funding application. It is intended to get funding in stages to meet the programme.

4. Fundraising Activities

The board hope to undertake a range of fundraising activities to be used in conjunction with any successful funding applications for the construction of the new courts.

5. Commence Concept Design

It is intended to find supporting organisations who will work with Tennis Otago at a minimal rate in order to keep costs as low as possible but still work to the highest quality. From Concept Design through to Detailed Design Tennis Otago will need to appoint a project manager, architect and quantity surveyor.

6. Approval of Detailed Design

The board of Tennis Otago will have to approve the detailed design of the courts prior to the project team commencing a tender process for the construction of the courts.

7. Tender Process

It is proposed to put a tender to market to find a construction company / professional court resurfacing specialist to work for a successful completion of the project.

8. Commence construction in phases

The approach to the phasing is to have minimal impact on current tennis being played at Logan Park. By commencing with the multisport surfaces this will give Logan Park time to assess as to whether courts 5, 7, 6 & 8 should be multisport or tennis.

Advantages

Cheaper rebuild costs More space for parking Can use the existing clubhouse facilities during and once court construction complete

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Disadvantages

Difficult to add future proofing for a) Lighting (conduits) b) Steel for future covered courts

OPTIONS COSTS $ VALUE

OPTION B

Phase 1 Immediate Works 10 multisport / 6 tennis – RE-SURFACE $2,000,000.00 Demolition costs $320,000.00 Storage Costs $185,000.00 Future Proofing $355,000.00 Professional Costs $291,000.00 Fixed nets $50,000.00 Sub-Total $3,201,000.00 Phase 2 New building phase 2 - by DCC $8,100,000.00 Future Costs $2,515,000.00 Professional Costs $1,061,500.00 TOTAL $14,877,500.00

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Stage 2

New Building Step Expected Completion

Date

New Building

1 Apply for funding to take through to concept design & construction

May 2017

2 Commence fundraising May 2017

3 Commence concept design through to detailed design for court construction and layout

June 2017

4 Approve final detailed design Sept 2017

5 Run tender process for construction Nov 2017

6 Commence construction Feb 2018

7 Official Opening Ceremony Oct 2018

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8. SUPPLY OF SERVICES

Tennis Otago are planning to build to the required grade of courts to host national and international tournaments.

This will be done during the initial build to save on further remediation work in the future. This is to ensure that Tennis Otago get the best value out of the tender process.

8.0 COURT SURFACES

The proposed tender process will be run to find a suitable construction partner to undertake the proposed work which will include:

- Demolition of existing court to a base level - Construction of court surfaces to a competition ready level - Professional court surfacer to lay multisport / tennis surface once construction is

complete. - Provider of multisport surface (e.g. Tiger Turf)

8.1 PROFESSIONAL ADVICE

As part of the initial redevelopment, Tennis Otago plan to engage with professional Architects, Quantity Surveyors and Project Managers to ensure that Tennis Otago get the best value for money as well as delivering an on time and on cost project.

As well as professional consultants Tennis Otago also plan to further engage with other organisations this exercise will strengthen the business case for multisport use and should be organised immediately, some of these organisations include:

Sport Otago Badminton South Football South University of Otago Student Assoication Otago Polytechnic Secondary Schools Primary Schools

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9. FINANCIAL PROJECTIONS

9.0 CAPITAL COSTS

Please see Appendix ‘D’ (letter from Chas E George Quantity Surveyor).

10. CONCLUSION In conclusion it is recommended to take the following steps in order for Tennis Otago to get the best possible outcome.

• Contact the Lottery Commission to discuss the application and funding percentage and options.

• Meet the DCC to discuss contribution percentage for the scheme and level of commitment and revenue incurred costs going forward e.g. Rent or Maintenance / Management.

• Discuss internally at the Tennis board meeting the level of Funding required to get the scheme off the ground.

This scheme must be reviewed and considered purely on the grounds of economic viability and opportunity to grow and expand the current revenue base for Tennis Otago. Once this initial target has been realised and achieved, a further application on potential external lighting and coverage of the courts must be considered.

It should be noted as earlier in this document that the timeline be considered as a long term commitment to Tennis Otago and the wider community benefits in an asset that is self-sustaining and has gradual constant growth financially.

We would look to meet Tennis Otago and the DCC to review this document and gain positive traction prior to engaging any further costs.

Option ‘B’ is the preferred option; • Best operational use • Site utilisation • Economically viable

Further discussion with all stakeholders need to take place to finalise option viability. Currently Option ‘B’ fits project prolife. Further in depth analysis needs to be carried out on this option to look at the possibility of Phasing.

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Appendix ‘A’: Tennis New Zealand Tennis in New Zealand Tennis New Zealand is made up of 6 regions, Northern Auckland Waikato-Bays, Central, Canterbury and Southern. The Demographics for the regions are: for 2014 – 2015 year. Tennis Southern Tennis Southern is broken down into 5 areas, these are Southern Lakes, South Canterbury, North Otago, Otago and Southland. The demographics for this groups are: for 2014 – 2015 year. Tennis Affiliation

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To play competition tennis in New Zealand you need to be a registered affiliated player – this is in order for Tennis New Zealand to keep a ranking / grading system. This information can be found at tennis.org.nz Casual Tennis There is a lot of players who are non-affiliated members, this means they can play in social grade tennis / local competitions such as business house. Some regions do submit the number of unaffiliated players to Tennis New Zealand for statistical reasons. The number of registered casual players in New Zealand is:

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Appendix ‘B’: Courts Total Dunedin

Tennis Club Venue/Location Indoor/outdoor Surface No of CourtsDunedin CityBalmacewen Tennis Club Inc. 125 Balmacewen Rd Outdoor Turf 4Mornington/Roslyn Tennis Club Inc. 11 Meadow St, Mornigton Outdoor Ashphalt 4Green Island Tennis Club 118 Main Sth Rd, G.I Outdoor Ashphalt 3Eastern Harbour Tennis Club Inc. Bayfield High School Courts Outdoor Ashphalt/Turf 2 - 2St Clair Tennis Club Victoria Rd, St Clair Outdoor Ashphalt 5Moana Tennis Club City Rd, Roslyn Outdoor Turf 3Cosy Dell Tennis Club Inc. 2b Kyle Street, Duendin Outdoor Turf 4Tennis Otago 2 Logan Park Drive Outdoor Turf/Hardcourt 4 - 20Taieri Tennis Club 10 a Wickliffe Street, Mosgiel. Outdoor Turf 4

Edgar Centre Portsmouth Drive, Dunedin Indoor Turf 14

Tennis Courts in Dunedin/ Otago

Note: School courts have not been included in the above tennis court counts due to their multi-sport use and most not available for competitive interclub play.

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Appendix ‘C’: Letters of Support

13 May 2016

Lottery Community Facilities Fun

C/- Department of Internal Affairs

PO Box 805

Wellington 6140

Dear Sir/Madam,

Support of funding for Tennis Otago Facility redevelopment

In 2014 the Dunedin City Council Parks and Recreation Department supported Tennis Otago’s

application for feasibility study funding and were pleased to hear that their application was successful

and that the feasibility study has now been completed.

We understand that the next stage is to proceed with fundraising for the redevelopment of the

Tennis Facility as detailed in the feasibility study, with its multi-sport focus.

Dunedin City Council is supportive of Tennis Otago's efforts to raise funds for future capital works to

redevelop the tennis facilities. The redevelopment will ensure that tennis continues to be an

important part of Logan Park and the proposed multipurpose surfaces will allow other sporting codes

to utilise the facility.

Yours faithfully

Jendi Paterson Recreation Planning and Facilities Manager Dunedin City Council

www.footballsouth.co.nz | PO Box 969, Dunedin 9054 | www.facebook.com/Footballsouth

18th May 2016

To Whom it May Concern,

RE: Tennis Otago Feasibility and Facility Development

Dear Sir/Madam,

In 2014 Football South supported Tennis Otago’s application for feasibility study funding and were pleased to hear

that their application was successful and that the feasibility study has now been completed.

We understand that the next stage is to proceed with fundraising for the redevelopment of the Tennis Facility as

detailed in the feasibility study, with its multi-sport focus.

Football South are fully supportive of Tennis Otago in their efforts to raise funds for the completion of their

redevelopment as in addition to benefitting Tennis participation in the region, it will also act as an excellent

resource for the entire sporting community including Football (through new Futsal courts) and provide additional

hosting spaces for businesses and events for the whole community.

Yours Sincerely

Chris Wright

CEO | Football South

P: (03) 425 9468 | 021 100 6841

footballsouth.co.nz | facebook.com/footballsouth

Chris Wright – Chief Executive Officer

http://www.footballsouth.co.nz/

http://www.footballsouth.co.nz/

Otago Regional Sports Director PO Box 6303, Dunedin

Ph 03 474 8445, Mobile 027 333 1234 Email: [email protected] Web: www.osssa.org.nz

23 May 2016

Lottery Community Facilities Fund


PO Box 805

Wellington 6140

Dear Sir Madam,

In 2014 we supported Tennis Otago’s application for feasibility study funding and were pleased to hear that

their application was successful and that the feasibility study has now been completed.

We understand that the next stage is to proceed with fundraising for the redevelopment of the Tennis Facility as

detailed in the feasibility study, with its multi-sport focus.

The Otago Secondary Schools Sports Association is fully supportive of Tennis Otago in their efforts to raise

funds for the completion of their redevelopment.

Participation rates in Otago at secondary school level is the second highest in the country. To increase this we

need to keep developing our facilities. Having a multi-use facility will allow a diversification of sports played

at the north end of Dunedin, for example futsal and netball. The Edgar Centre is at capacity so having an

additional venue for summer and winter sports would provide more opportunity for our community.

We are excited about the redevelopment as we know it will impact on the physical activity and well-being of our

young people and we fully support Tennis Otago’s fundraising efforts where possible.

Yours Sincerely

Nicki Paterson

Regional Sports Director

Otago Secondary Schools Sports Association

mailto:[email protected]

http://www.osssa.org.nz/

Date: 23/05/16

Lottery Community Facilities Fun


PO Box 805

Wellington 6140

Dear Sir Madam,

In 2014 we supported Tennis Otago’s application for feasibility study funding and were pleased to

hear that their application was successful and that the feasibility study has now been completed.

We understand that the next stage is to proceed with fundraising for the redevelopment of the

Tennis Facility as detailed in the feasibility study, with its multi-sport focus.

The Otago University Tennis Association (OUTA) is fully supportive of Tennis Otago in their efforts to

raise funds for the completion of their redevelopment as it will:

Provide a platform where the University and Polytechnic students can be involved with

tennis socially and competitively

Provide a platform where students can receive coaching and improve their tennis

Promote the sport of tennis amongst the students

Be home to tournaments which will involve Residential Colleges as well as other Universities

in New Zealand

Be a facility used for the University Tennis team to train and further develop their skills

Yours Sincerely,

Shivam Kalhan

OUTA President

34

Appendix ‘D’: Cost

CHAS. E. GEORGE & SONS LTD 272 HIGH STREET, PO BOX 1438, DUNEDIN 9054 J.A. Grimaldi, L.A. Reddington PHONE (03) 477-0092

FAX (03) 477-5465

EMAIL [email protected]

25 November 2015 Octa Associates Ltd PO Box 5394 DUNEDIN Attn: Mr I. Ferguson Dear Iain, LOGAN PARK TENNIS COURTS Our rough order of cost estimate at current rates for the proposed options for upgrade of the tennis courts is as follows – OPTION A – New facilities on West side of Logan Park Immediate Works Establish new courts (10 multisport / 6 tennis) 2,400,000.00*

Demo and remediation to grass of existing courts 600,000.00

Demo of existing clubhouse etc 85,000.00

Storage sheds for multisport equipment 185,000.00

Professional Fees excluded

Building Consent Fee excluded

Supply fixed / mobile nets 50,000.00

Total Immediate Works $3,320,000.00

*option to provide 8 multisport and 8 tennis courts

in lieu of 10 multisport / 6 tennis, additional cost 125,000.00

Future Proofing Conduits and foundations for lighting 75,000.00

Foundations for future partial roof over courts 280,000.00



Total Future Proofing $355,000.00


FAX (03) 477-5465


New Building Establish new 2 storey facility incorporating change facilities,

Offices, function space, outside viewing / seating, single storey

training space, squash courts and storage 8,100,000.00



Total New Building $8,100,000.00

Future Costs Lighting 475,000.00

Seating for show court 225,000.00

Seating for multisport 65,000.00

Covered roof over 4 courts 1,750,000.00



Total Future Costs $2,515,000.00

OPTION B – Renew Courts in existing location Immediate Works Renew courts (10 multisport / 6 tennis) 2,000,000.00*

Demo and remediation to grass of existing courts 235,000.00

Demo of existing clubhouse etc 85,000.00

Storage sheds for multisport equipment 185,000.00



Supply fixed / mobile nets 50,000.00

Total Immediate Works $2,555,000.00

*option to provide 8 multisport and 8 tennis courts

in lieu of 10 multisport / 6 tennis, additional cost 125,000.00


FAX (03) 477-5465


Future Proofing Conduits and foundations for lighting 75,000.00

Foundations for future partial roof over courts 280,000.00



Total Future Proofing $355,000.00

New Building Establish new 2 storey facility incorporating change facilities,

Offices, function space, outside viewing / seating, single storey

training space, squash courts and storage 8,100,000.00



Total New Building $8,100,000.00

Future Costs Lighting 475,000.00

Seating for show court 225,000.00

Seating for multisport 65,000.00

Covered roof over 4 courts 1,750,000.00



Total Future Costs $2,515,000.00

Excluded: Removal and disposal of hazardous materials

Umpire stools and the like

Scoring, timing, recording and PA systems

Building Consent fees and costs

Resource Consent fees and costs

Professional Fees

Escalation forward

GST


FAX (03) 477-5465


Assumes: Gravity drainage systems

Yours faithfully CHAS. E. GEORGE & SONS LTD PerBBBBBBBBBBBBB. S.M. Thorburn SMT:8451

Job No. 8451

AMOUNT

UNIT RATE $

IMMEDIATE WORKS

Establish New Courts on West Side of Logan Park

Drainage sump no 25 1200.00 30,000

100 drain m 122.5 110.00 13,475

150 collecor drain m 515 125.00 64,375

Connection no 1 1250.00 1,250

Manhole no 1 5000.00 5,000

Extra value pumped system no allowance

Prepare and base construction m2 10125 45.50 460,688

Additional area for premium courts m2 1519 45.50 69,115

Cast-ins in concrete pads sum 1 2800.00 2,800

Asphalt to court surface standard m2 10125 40.00 405,000

Additional for premium courts m2 1519 40.00 60,760

Playing surface:

Astroturf m2 6329 45.00 284,805

Rebound Ace m2 5315 65.00 345,475

Perimeter fence m 420 130.00 54,598

Extra value for gate no 8 350.00 2,800

Additional fencing for premium courts m 24 130.00 3,120

Internal fence m 345 130.00 44,848


Kiosk no 6 10000.00 60,000

1,912,308

Preliminaries 5.63% 107,567

Margin 6% 121,193

Contingency 10% 214,107

Say $2.4M 2,355,175

DESCRIPTION QTY

LOGAN PARK TENNIS COURTS

ESTIMATE - OPTION A

25 November 2015

CHAS. E. GEORGE & SONS LTD

CONSTRUCTION COST MANAGERS

& QUANTITY SURVEYORS

DUNEDIN Page 1 of 11

Job No. 8451

AMOUNT

UNIT RATE $ DESCRIPTION QTY


ESTIMATE - OPTION A

25 November 2015

Demo Existing Courts

West Courts - Abandon to grass

Remove all nets etc sum 1 718.20 718

Remove perimeter fencing m 665 12.19 8,105

Remove hedge no allowance

Breakup and remove playing surface / founds etc m2 9063 6.00 54,378

Reinstate with top soil and sow with grass m2 9063 24.00 217,512

North Courts - Abandon to grass



Remove seating sum 1 243.75 244



East Courts - Abandon to grass





477,371


Margin 6% 30,253


Say $600K 587,925

Demo Existing Clubhouse

Demolish clubhouse m2 785 60.00 47,100





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015


65,940


Margin 6% 4,179


Say $85K 81,211

Storage Shed for Multisport Equipment

Storage Shed, 25m x 7m no 2 75000.00 150,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

150,000


Margin 6% 9,506


Say $185K 184,738

FUTURE PROOFING

Conduits and Foundations for Lighting

Light pole foundation no 20 1200.00 24,000

Conduit in trench m 447 80.00 35,760





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

59,760


Margin 6% 3,787


Say $75K 73,600

Foundations for Future Partial Roof

Foundations for future roof, 1m x 0.8m plus 1 driven timber pile per m m 242 930.00 225,060

225,060


Margin 6% 14,263





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015


Say $280K 277,181

NEW BUILDING

Establish new building

Clubhouse

2 storey clubhouse, 36m x 20m m2 1440 3200.00 4,608,000

Stairwell no 1 100000.00 100,000

Lift / shaft no 1 120000.00 120,000

Indoor training facility incorporating grandstand seating m2 720 2200.00 1,584,000

squash courts no 2 75000.00 150,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

6,562,000


Margin 6% 415,867


Say $8.1M 8,081,677

FUTURE COSTS

Lighting

Lighting:

12-15m pole no 20 7500.00 150,000

Light no 64 3000.00 192,000

Power supply m 1147 25.00 28,675

Switchboard / controls / main supply sum 1 15000.00 15,000

385,675


Margin 6% 24,442






Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

Say $475K 474,993

Seating for Show Court

Tennis seating (not part of complex), precast blechers no 200 900.00 180,000

180,000


Margin 6% 11,408


Say $225K 221,686





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

Seating for Multisport

Futsal / netball seating, steel frame no 100 500.00 50,000

50,000


Margin 6% 3,169


Say $65K 61,579





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

Covered Roof Over 4 Courts

Remove net fencing m 260 12.19 3,169

Precast walls - low m 188 1040.00 195,520

Precast end walls with steel support frame m2 792 430.00 340,560

Curved steel portal, say 310ub32 no 17 14613.25 248,425

Purlins m 5734 25.00 143,350

Braces m 800 8.00 6,400

Diagonal Braces m 320 12.00 3,840

Ends no 32 200.00 6,400

60/40 longrun/clear roofing m2 4700 55.00 258,500

Gutter m 188 150.00 28,200

Drainage connection to existing sum 1 10000.00 10,000

Block off mudtanks sum 1 2000.00 2,000

Lighting

Exit doors no 8 3500.00 28,000

Roller door no 1 5000.00 5,000

Fire protection sum 1 75000.00 75,000

Emergency lighting sum 1 15000.00 15,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION A

25 November 2015

Power supply / switchboard sum 1 20000.00 20,000

1,389,364


Margin 6% 88,051


Say $1.75M 1,711,123





Job No. 8451

AMOUNT

UNIT RATE $

IMMEDIATE WORKS

Renew Existing Courts

Drainage sump no 25 1200.00 30,000

100 drain m 122.5 110.00 13,475

150 collecor drain m 515 125.00 64,375

Connection no 1 1250.00 1,250

Manhole no 1 5000.00 5,000

Extra value pumped system no allowance

Cut and fill existing court to level m2 8688 13.38 116,202

Prepare and base construction o/s line of existing court to court

standardm2 426 45.50 19,383

Cast-ins in concrete pads sum 1 2800.00 2,800

Asphalt to court surface standard m2 10125 40.00 405,000

Additional for premium courts m2 1519 40.00 60,760

Playing surface:

Astroturf m2 6329 45.00 284,805

Rebound Ace m2 5315 65.00 345,475

Perimeter fence m 420 130.00 54,598


Additional for premium courts m 24 130.00 3,120

Internal fence m 360 130.00 46,798


Kiosk no 6 10000.00 60,000

Seating sum 1 68750.00 68,750

1,588,791


Margin 6% 100,690


Say $2.0M 1,956,735

DESCRIPTION QTY


ESTIMATE - OPTION B

25 November 2015





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Demo & Remediation

Main Courts



Remove hedge no allowance

North Courts - Abandon to grass



Remove seating sum 1 243.75 244



East Courts - Abandon to grass



188,309


Margin 6% 11,934


Say $235K 231,919





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Demo Existing Clubhouse

Demolish clubhouse m2 785 60.00 47,100


65,940


Margin 6% 4,179


Say $85K 81,211

Storage Shed for Multisport Equipment





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Storage Shed, 25m x 7m no 2 75000.00 150,000

150,000


Margin 6% 9,506


Say $185K 184,738

FUTURE PROOFING

Conduits and Foundations for Lighting

Light pole foundation no 20 1200.00 24,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Conduit in trench m 447 80.00 35,760

59,760


Margin 6% 3,787


Say $75K 73,600

Foundations for Future Partial Roof

Foundations for future roof, 1m x 0.8m plus 1 driven timber pile per m m 242 930.00 225,060





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

225,060


Margin 6% 14,263


Say $280K 277,181

NEW BUILDING

Establish new building

Clubhouse

2 storey clubhouse, 36m x 20m m2 1440 3200.00 4,608,000

Stairwell no 1 100000.00 100,000

Lift / shaft no 1 120000.00 120,000

Indoor training facility incorporating grandstand seating m2 720 2200.00 1,584,000

squash courts no 2 75000.00 150,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

6,562,000


Margin 6% 415,867


Say $8.1M 8,081,677

FUTURE COSTS

Lighting

Lighting:

12-15m pole no 20 7500.00 150,000

Light no 64 3000.00 192,000

Power supply m 1147 25.00 28,675

Switchboard / controls / main supply sum 1 15000.00 15,000

385,675






Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Margin 6% 24,442


Say $475K 474,993

Seating for Show Court

Tennis seating (not part of complex), precast blechers no 200 900.00 180,000

180,000


Margin 6% 11,408


Say $225K 221,686





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Seating for Multisport

Futsal / netball seating, steel frame no 100 500.00 50,000

50,000


Margin 6% 3,169


Say $65K 61,579





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Covered Roof Over 4 Courts

Remove net fencing m 260 12.19 3,169

Precast walls - low m 188 1040.00 195,520

Precast end walls with steel support frame m2 792 430.00 340,560

Curved steel portal, say 310ub32 no 17 14613.25 248,425

Purlins m 5734 25.00 143,350

Braces m 800 8.00 6,400

Diagonal Braces m 320 12.00 3,840

Ends no 32 200.00 6,400

60/40 longrun/clear roofing m2 4700 55.00 258,500

Gutter m 188 150.00 28,200

Drainage connection to existing sum 1 10000.00 10,000

Block off mudtanks sum 1 2000.00 2,000

Lighting

Exit doors no 8 3500.00 28,000

Roller door no 1 5000.00 5,000





Job No. 8451

AMOUNT



ESTIMATE - OPTION B

25 November 2015

Fire protection sum 1 75000.00 75,000

Emergency lighting sum 1 15000.00 15,000

Power supply / switchboard sum 1 20000.00 20,000

1,389,364


Margin 6% 88,051


Say $1.75M 1,711,123





35

Appendix ‘E’: financial projection

Platinum Gold Silver Bronze

Contribution

Amount/Value

(Annually)

$5000+ $3000+ $1,000 Starting from $500

Logan Park Tennis

Venue, naming rights

($10,000).

Naming right of the

Logan Park Building

social room (a room

which has large use by

all ages of the tennis

community).

OR OR

Naming rights to one or

two of the three Otago

Opens (Otago Junior,

Otago, Otago Indoor,

and Otago Junior Spring).

Naming rights to one (or

more if requested) of our

events: Thursday

Secondary Tennis,

Premier Secondary

Tennis, and/or Premier

Tennis League (Terms 4

and 1).

OR AND

Naming rights to the

Junior Interclub

competition, or Senior

InterClub Competition.

Company sign on one of

the main courts or a very

visible court.

AND OR

Labelled and promoted

as: Development Tennis -

significantly contributed

by [insert company

name]. This option is

dependent on amount

being contributed.

EXTRA BENEFIT

Option to elect for a big

sign one one of our

major visible courts

($1200).

PLUS PLUS PLUS PLUS

Listing and promotion

of sponsors/partners as

"Platinum level

Sponsors/Partners" on

the website, facebook,

our community wide

competitions handbook,

on a Sponsors board in

the Clubrooms, at the

end of all email

communications from

the Operations Officer as

well as our tournament

materials.

Listing and promotion of

sponsors/partners as

"Gold level


the website, facebook,

our community wide




end of all email

communications from



materials.

Listing of


"Bronze level


our website, facebook,

our community wide




end of all email

communications from



materials.

Listing of


"Bronze level


our website, facebook,

our community wide




end of all email

communications from



materials.

*For the Platinum category if the returns in the other categories are of interest, these can be structured

into this package.

*To further ensure the benefits to our sponsors/partners, we will not seek or accept contributions and

thus deals with buisnesses which are in direct competition with our roster of sponsors/partners.

Company sign on a court

that is relatively visible.

Company sign on courts

that aren't main or of

very very high visibility.

The closer, the higher in

price.

Return Space Options

Sponsorship PackagesTo provide a mutually benefitting relationship, Tennis Otago have devised the following categories and packages of contribution

and return. These categories contents illustrate what options are available. Different options may be selected within the

categories, and thus the amount contributed will be discussed and differ from case to case.

Co-Naming rights for

Primary Schools

HotShots Programme.

Notes:

*With the plans Tennis Otago have for facilities, those companies who select facilities related options

will be in a privilleged position, having the option to elect to continue sponsorship on a correlating

object to which they had, or be the first to be approached should others on more privilleged sights

choose to forgo their sponsorship. In addition, the new facility will be of a higher profile, creating an

even higher return for the sponsor.

Tennis Otago Investment Structures

Current Charge out rates and usage Usage Income Usage Income Tennis Usage IncomeMembers – no lights $0.00 Members – no lights $8.00 200 $1,600Members – with lights $0.00 Members – with lights $11.00 200 $2,200Public Hire – no lights $4.00 1500 $6,000 1500 $6,000 Public Hire – no lights $11.00 500 $5,500Public Hire – with lights $0.00 Public Hire – with lights $15.00 500 $7,500Tournament Court Hire / Day $0.00 Tournament Court Hire / Day $42.00 10 $420School Hire $0.00 School Hire $5.00 500 $2,500

Multisport MultisportHockey – no lights $0.00 Hockey – no lights $4.00 200 $800Hockey – with lights $0.00 Hockey – with lights $5.00 500 $2,500Futsal – no lights $0.00 Futsal – no lights $6.00 200 $1,200Futsal – with lights $0.00 Futsal – with lights $7.00 500 $3,500

Total Income $6,000.00 $6,000.00 Total Income $27,720.00

Projected Charge rates 20172015 2016

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