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  • Tender No. 02/2014 15 Date: 09-07-2014

    TENDER DOCUMENT (Includes both Technical & Financial bid documents)

    Name of Work

    Providing Ambulance, Hearse Van, Freezer Box, Wellness van

    Services at ESIC Hospital, Vannarpettai,

    Tirunelveli.

    Issued To:

    M/s...............................................................

    .................................................................

    .................................................................

    .................................................................

    PH/Mb No..................................................

    Signature of the issuing authority with seal

    E S I C Hospital

    EMPLOYEES STATE INSURANCE CORPORATION

    - 627 003

    Vannarpettai, Tirunelveli, Tamil Nadu - 627 003

    Office:0462-2502199 Fax:0462-2502399

    Email :ms-tirunelveli@esic.in Website : www.esic.nic.in

    mailto:ms-tirunelveli@esic.inhttp://www.esic.nic.in/

  • Table of Contents

    Sl.No. Description Page No.

    1 Tender Notification 1

    2 Introduction and Scope of work 2

    3 General conditions of contract 3 & 4

    4 Eligibility criteria 5

    5 Instruction to Tenderers on filling Tender document 6 & 7

    PART-A (Technical Bid)

    7 Cover page 8

    8 Annexure A 9

    9 Annexure B, C & D 10

    PART-B (Financial Bid)

    10 Cover page 11

    13 Financial bid 12

    14 Check list of documents 13

    Signature of contractor with seal.

    E S I C Hospital

    EMPLOYEES STATE INSURANCE CORPORATION

    - 627 003

    Vannarpettai, Tirunelveli, Tamil Nadu - 627 003

    Office:0462-2502199 Fax:0462-2502399

    Email :ms-tirunelveli@esic.in Website : www.esic.nic.in

    mailto:ms-tirunelveli@esic.inhttp://www.esic.nic.in/

  • {1} TENDER NOTIFICATION

    Applications are invited from competent & interested Registered Ambulance service providers for providing Ambulance, Hearse van, Freezer box and wellness van services at ESIC Hospital, Vannarpettai, Tirunelveli. The bid documents under two envelope system will be issued to the bidder who meet the stipulated requirements.

    Sl. No

    Name of the Work Providing Ambulance, Hearse van, Freezer box and wellness van services at ESIC Hospital, Vannarpettai, Tirunelveli 627 003.

    1. Duration of Work One Year

    2.

    Amount of E.M.D details provided as below. DD in favor of ESIC Fund Account No.I

    payable at Tirunelveli, returnable without any interest to the unsuccessful bidders.

    A. Ordinary Ambulance with driver & stretcher bearer with Oxygen Cylinder & Mask.

    1(One) Ambulance on PARKING BASIS round the clock (24 x 7 x 365) at our hospital.

    EMD amount for both A and B - Rs.10,000(Rupees Ten Thousand Only) B. Ambulance with driver &

    stretcher bearer ICU Ambulance ON CALL BASIS

    C. Hearse Van with driver ON CALL BASIS EMD Rs.1000/-(Rupees One Thousand only)

    D. Freezer Box PER HOUR BASIS EMD Rs.1000/-(Rupees One Thousand only)

    E. Wellness van ON CALL BASIS EMD Rs.1000/-(Rupees One Thousand only)

    3. Cost of tender document

    Rs.210/-(Rupees Two Hundred and ten Only) inclusive of VAT (DD in favor of 'ESIC fund A/c No.I Payable at Tirunelveli) (Contractors downloading tender document from the website shall submit the DD along with the Sealed technical bid)

    4. Date of issue of tender applications

    *From 09-07-2014 to 23-07-2014 On all working days between 9.00 AM and 2.30 PM

    5. Last date for receipt of completely filled tender applications

    * 24-07-2014, 01.00PM(Tender box placed in the chamber of the Medical Superintendent)

    6. Date and Time of opening of Tender(Technical Bid)

    * 24-07-2014, 03:00 PM

    7. Date and Time of opening of Tender(Financial Bid)

    * Will be communicated through suitable media after completion of Technical bid analysis.

    Note: *In case the said date/s, happen to be a holiday for any reason, the activity will be held on the immediate next working day at the same time & place & as a consequence any change/s in the date/s of the subsequent activities will be informed through suitable media to all concerned.

    Selection of the agency will be at the sole discretion of the competent authority of the ESIC who reserves its right to accept or reject any or all the proposals without assigning any reasons.

    The tender documents for the above work can be obtained from ESIC Hospital, Tirunelveli, Tamil Nadu or can also be downloaded from www.esichennai.org OR www.esic.nic.in

    Sd/- MEDICAL SUPERINTENDENT

    http://www.esic.nic.in/

  • {2}

    INTRODUCTION

    ESIC Hospital, Vannarpettai, Tirunelveli is a 50 50 bedded multi-disciplinary hospital

    under the Ministry of Labour & Employment, Govt. of India.

    The hospital is in need of ambulances, hearse vans & freezer box services on

    PARKING, ON CALL & PER CASE BASIS, as applicable, on 24 x 7 x 365 basis, for our

    hospital towards rendering service to our insured persons.

    Interested parties may apply by downloading the application and other details from our website.

    SCOPE OF WORK

    The aim and objective is to provide a quality service of Ambulance, Hearse van, Freezer box

    and Wellness van services to our hospital. The contractor has to ensure that the staff deployed by them

    is dressed in neat and clean uniform with the name & logo of the service provider. The staff deputed for

    work should not have any kind of criminal or adverse record and they should be well-behaved with both

    the hospital staff & the insured people/visitors to the hospital. The Corporation reserves it's rights to

    monitor, make surprise checks & verifications on all aspects of the work and the service provider shall

    cooperate with the officials so authorized by the Corporation and furnish to them all records and

    materials for inspection without demur. Details of the services needed are as mentioned below:

    Sl.No. Particulars of Service Description

    1.

    Ordinary Ambulance(Tempo Traveler) with the driver & stretcher bearer with Oxygen Cylinder & Mask.

    1(One) Ambulance on PARKING BASIS round clock(24 x 7 x 365) at our hospital.

    2. ICU Ambulance(Tempo Traveler) with driver & stretcher bearer

    ICU Ambulance ON CALL BASIS

    3. Hearse Van with driver ON CALL BASIS 4. Freezer Box PER HOUR BASIS 5. Wellness van ON CALL BASIS

    Note:

    The wellness van should have a seating capacity of 7 (seven) passenger besides the

    seat for an attendant. It should be fitted with a patient examination couch along with

    mattresses and have an under couch refrigerator of 100Lt.capacity. It should have enough

    space available for keeping the posters/charts for information, education and counseling

    purpose. It should also be fitted with rack for microscope and other small laboratory

    equipments.

  • {3}

    GENERAL CONDITIONS OF CONTRACT 1. Ambulance service should be provided to ESI beneficiaries as prescribed in scope of work above. 2. Tenderers may apply for all or any of the services described elsewhere in the tender document. 3. The vehicle Registration book, Insurance copy, Emission Certificate, Road Tax payment

    certificate and Driver license should be available with the vehicle at all times. 4. One Ordinary Ambulance with driver & stretcher bearer with oxygen cylinder & mask should

    be provided on parking basis at our hospital round the clock(24 x 7 x 365). 5. On call services should be provided on demand at any time of the day within 10 minutes

    and Hearse van should be provided within 1 hour from the time of booking/calling. 6. No extra charges are paid nor should the amount be collected from IPs/patients/relatives. 7. In case the vehicles are not provided within specified time, the cost of alternative

    arrangements made will be deducted from the bills submitted for payment. 8. Payments will be made only after satisfactory completion of service every month. 9. Successful tenderer shall bear the costs of fuel, salaries of his driver, stretcher bearer,

    repair and maintenance of all the vehicles provided and shall also maintain the vehicles in good working condition fit for 24 x 7 x 365 days use by patients.

    10. Under extreme exigencies, if more than one patient has to be carried simultaneously in one vehicle, the charges shall be considered as one trip only.

    11. Only patients along with authorized attendants/staff referred in writing by Casualty Medical Officer on duty shall be transported in required type of ambulance as requested by the Casualty Medical Officer.

    12. The staff provided by the contractor shall not be entitled to get any amount from the ESIC Hospital as allowances, wages, bonus, gratuity or retrenchment compensation etc., such persons will purely be engaged by the contractor only and this hospital will not undertake any responsibility with regard to their employment, welfare, payment of wages etc.

    13. The persons deployed by the contractor should have requisite educational qualification, experience and skills for carrying out the assigned task. Health and safety of the deployed staff should be ensured besides having regular medical check-up of their staff.

    14. Trip sheet for each trip having details of Trip sheet number, date, time, IP number, starting a

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