tender document for piling works for · pdf filenumaligarh refinery limited tender document...

NUMALIGARH REFINERY LIMITED

TENDER DOCUMENT FOR

PILING WORKS FOR

INSTALLATION OF MOUNDED BULLETS PROJECT AT NRL, ASSAM

(ENQUIRY NO. : PNPM/EM-163/E/201-III) ISSUED BY :

PROJECTS & DEVELOPMENT INDIA LTD. NOIDA (A GOVT. OF INDIA UNDERTAKING)

PDIL BHAWAN, A-14, SECTOR-01 NOIDA-201301, DISTT. GAUTAM BUDH NAGAR,

UTTAR PRADESH, INDIA

30th March ’2016

PROJECTS & DEVELOPMENT INDIA LTD.

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MASTER INDEX

JOB DESCRIPTION : PILING WORKS FOR INSTALLATION OF MOUNDED BULLETS AT NRL, ASSAM

S. NO. DESCRIPTION ATTACHMENTS

1 Letter Inviting Bid Attachment-I

2 Tender Form Attachment-II

3 Instructions to Bidders Attachment-III

4 Annexure to Instructions to Bidders Attachment-IV

5 Special Conditions of Contract Attachment-V

6 General Conditions of Contract Attachment-VI

7 Annexures of General Conditions of Contract Attachment-VII

8 Procurement of Materials and Consumption Attachment-VIII

9 Terms of Payments Attachment-IX

10 Specification and SOR for Piling Works Attachment-X

11 Period of Completion Attachment-XI

12 Required Minimum Construction Equipments and Man-Power at Site

Attachment-XII

13 Procedure For Health, Safety and Environment Attachment-XIII

14 Gate Entry/Exit Procedure & Training Attachment-XIV

PROJECTS & DEVELOPMENT INDIA LIMITED

(A Govt. of India Undertaking) Post Box No. 125, A-14, Sector-1

Noida – 201301, Dist. Gautam Budh Nagar (U.P.) India

E-Mail:[email protected]

Fax: 0120-2529801 0120-2541493

Phone: 0120-2544063

LETTER INVITING BID

PROJECT NAME: INSTALLATION OF MOUNDED BULLETS AT NRL, ASSAM To AS PER LIST ENCLOSED

Enquiry No. PNPM /EM-163/ E / 201-III Date of issue 30.03.2016 Bid Closing Date & Time 19.04.2016 at 1200 Hrs (IST) Pre-Bid Meeting Date 06.04.2016 at 10:00AM Pre-Bid Meeting Venue NRL, Site Bid Opening Date & Time 19.04.2016 at 16:30 Hrs (IST) Venue of bid opening PDIL, OFFICE, NOIDA,U.P Type of bid Two stage, Public opening Bid EMD 15.00 Lacs

Period of completion

Four (4) months from the date of issuance of Letter of Intent (LOI).

Job Description : Pilling Works for Installation of Mounded Bullets at NRL, Assam.

IMPORTANT

1.0 PDIL, who are acting as a consultant to NRL hereby, invites sealed tenders for the above jobs.

2.0 The above enquiry number must appear on all correspondence and documents. Bidder’s quotation shall be submitted subject to attachments as hereunder and by this reference made a part of this enquiry.

3.0 Bids containing material deviations from or reservation to the terms and conditions and specifications mentioned on this tender document will be treated as non-responsive and will not be considered further.

4.0 In case you are unable to quote for this job, please send the tender documents back to us at the earliest.

5.0 You are requested to submit your quotation in Five (5) sets (one original + Four copies) in accordance with the following documents (one set enclosed) :

We are enclosing herewith the following documents for your further necessary action: -

MASTER INDEX

JOB DESCRIPTION : PILING WORKS FOR INSTALLATION OF MOUNDED BULLETS AT NRL, ASSAM


1 Letter Inviting Bid Attachment-I

2 Tender Form Attachment-II

3 Instructions to Bidders Attachment-III

4 Annexure to Instructions to Bidders Attachment-IV

5 Special Conditions of Contract Attachment-V

6 General Conditions of Contract Attachment-VI

7 Annexure of General Conditions of Contract Attachment-VII

8 Procurement of Materials and Consumption Attachment-VIII

9 Terms of Payments Attachment-IX

10 Specification and SOR for Piling Works Attachment-X

11 Period of Completion Attachment-XI

12 Required Minimum Construction Equipments and Man-Power at Site

Attachment-XII

13 Procedure For Health, Safety and Environment Attachment-XIII

14 Gate Entry/Exit Procedure & Training Attachment-XIV

2.0 BIDDER QUALIFICATION CRITERIA (BQC): The intending bidders for above tender should meet the qualifications as given below:

I. Annual turnover of the bidder shall not be less than Rs. 13.42 Crores in at least one of the Preceding three (03) financial years.

II. Net worth of the bidder as per the latest audited annual financial year (2014-15) shall be positive.

III. Experience of having successfully completed similar works* during last 7 years ending last day of previous month should be either of the following:

Three similar works costing not less than Rs. 537 lacs each, OR,

Two similar works costing not less than Rs. 671 lacs each, OR,

One similar work costing not less than Rs. 1074 lacs.

* Similar Works:

1. The Bidder should have successfully completed bored cast-in-situ straight shaft RCC piles of diameter 400mm and above for industrial plants in last 7 years.

2. Offers from Parties who are presently executing similar works i.e pilling jobs at NRL site as on BDD shall not be considered.

3. Bidder shall also submit the declaration that it is not black-listed/put on holiday by any Government/PSU or CGD firm.

4. In this regard bidder must submit the completion certificates for proof of pre qualification

criteria.

General Information: Bidder shall submit the following documents in support of their Pre –Qualification for meeting the Bidder Qualification criteria at the first instance itself and the evaluations will be finalized based on the documents submitted.

a. Company profile indicating organization structure of bidding entity.

b. Bidder shall furnish Notarized documentary evidence such as Work order, Completion certificate etc. issued by prime owner in support of their fulfilling the qualification criteria. Job completion certificates should indicate name of work, work order no., final contract value, date of starting of the job, completion date duly signed by competent authority of the prime owner. The originals of these documents shall have to be produced as and when asked for.

c. For accepting experience certificates issued by private organization for the purpose of qualifying any bidder, TDS Certificate in addition to certificate issued by the Principal Contractor / Private Organization (letter of award and job completion certificate etc.) shall

form the basis for considering experience and value of work executed under a private organization.

d. Bidder shall submit all relevant documents of their proven track records and satisfactory performance by giving detailed reference (email address/ contact details) of end user(s). Owner shall have the right to obtain feedback directly from any or all end user(s) about performance of the system installed at their location.

e. Experience of only bidding entity shall be considered. In-house work experience (where for the past experience referred for the qualification, the contractor and the owner belonging to the same organization) shall not be considered as valid experience for the purpose of the qualification.

f. Bidder shall also submit the declaration that it is not black-listed/put on holiday by any Government/PSU or CGD firm.

g. Balance Sheet and Profit and Loss account duly audited for the preceding three financial years.

Note:-

1. The Bidder should not be under liquidation, court receivership or similar proceedings. Further agencies submitting their bids shall not be on the Holiday List of any PSU's or Government Organizations in India and shall submit the declaration for the same.

2. Bidder should have valid PF/VAT/Service Tax Registrations and PAN. 3. Owner/Consultant reserves the right to assess bidder's capability and capacity to

perform the contract by taking into account various aspects such as concurrent commitments, responsiveness to bidding documents etc.

4. Owner/Consultant reserves the right to accept/reject any or all Bids without assigning

any reason whatsoever allow purchase preference to Public Sector Enterprise as admissible under existing Government Guidelines.

5. Bids through Fax /E-mails will not be accepted. Owner/Consultant takes no

responsibility for delay, loss or non-receipt of Bid sent by post/courier.

6. Bids without Earnest Money Deposit (EMD) will be rejected.

7. Transfer of Bidding Document is not permissible.

8. Bids complete in all respects should reach on or before the Bid Due Date and time. Bids received through Fax /E-mails shall not be considered. Owner/Consultant takes no responsibility for delay, loss or non-receipt of Bid sent by post/courier.

9. Bidder may depute their representative with proper authorization letter to attend techno-

commercial opening of bids.

10. Please acknowledge receipt of this letter along with its enclosures and confirm your intention to participate in subject bidding through a letter or fax message as per Tender Form attached with the Tender Document within seven days from the date of receipt of

Bidding Document. In case you are not quoting for this work, please return complete set of the Bidding Documents along with all the enclosures to NRL/PDIL at the address given above.

Thanking you,

For clarifications on this tender document, please contact:

Project Manager Projects & Development India Ltd. PDIL Bhawan, A-14, Sector-1 Noida – 201 301, Dist. Gautam Budh Nagar, Uttar Pradesh.

Kind Attn. : Mr. Pawan Kumar Telephone : 0120-2544063 Fax No. : 0120-2529801, 0120-2541493 E-Mail : [email protected] Please acknowledge receipt and confirm within one week your intention to quote within the due date and furnish two valid Email IDs for further communication. For & on Behalf of Projects & Development India Ltd. (Pawan Kumar) Project Manager CC : Mr. G.S. Gogoi

Chief Manager (Projects-Refinery) Tel. No. : 03776-265596 Mobile No. : 09435054507 Telefax : 03776-265514 E-mail : [email protected]


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FORM NO: 02-0000-0021F2 REV1 All rights reserved

ATTACHMENT-II

TENDER FORM

PILING WORKS FOR

INSTALLATION OF MOUNDED BULLETS PROJECT

TENDER FORM

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TENDER FORM

Date: From : To : Project Manager Projects & Development India Ltd. PDIL Bhawan, A-14, Sector-1 Noida – 201 301 Dist. Gautam Budh Nagar Kind Attn. : Mr. PAWAN KUMAR

Telephone : 0120-2544063 E-Mail : [email protected] SUB : Submission of Tender for Piling Works Dear Sir, We hereby tender for the execution of the works as indicated in the tender document for

“Piling Works" for the job of installation of Mounded Bullet Job at NRL, Assam. We submit the tender duly signed. Earnest money Deposit in the form of a ………………………………for an amount of Rs……………………..Valid upto ……………………………………………………is enclosed. We accept full terms and conditions laid down in the Tender Documents broadly enumerated but not limited to the following:-

• Providing the Owner with a financial guarantee for due and faithful performance of the contract for a sum equal to 10% (ten percent) of contract value. Such guarantee shall be in the form of Bank Guarantee issued by any of the nationalised/ Scheduled Indian banks. The bank guarantee for Performance and Security shall be valid for a period to cover contract period plus defect liability period of 12 months from the date of final completion period which ever be earlier plus a claim period of 06 months to fulfil all the warranties and guarantees obligations.

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• The Bank Guarantee shall be furnished within 10 days of the date Letter/Fax/E-mail of Intent for award of the work order issued by NRL and shall be valid until expiry of the contractual and extended period, if any for completion of the work, with provision of 6 months claim period.

• Should this tender be accepted, we hereby agree to abide by & fulfill all terms

and conditions referred to in Letter Inviting Bid and other tender documents.

• The Owner shall also be at liberty to cancel the notice of acceptance of tender if I/We fail to deposit the financial guarantee aforesaid or to execute an agreement or to start work as stipulated in the Tender Documents.

• An Agreement, as per the format given in the tender document, will be signed

within 10 days of issuance of Letter/Fax/E-mail of Intent for award of the work order issued by NRL.

The tenders as submitted will consist of the following:

(i) Complete set of tender documents (Original)+04 copies as duly filled in and

signed by the tenderer as prescribed in different clause of the tender document.

(ii) Earnest money in the manner specified in the tender document.

(iii) Power of attorney or a true copy thereof duly attested by a Gazetted officer in case an authorized representative has signed this tender.

(iv) Income tax clearance certificates (ITCC) and sales tax clearance certificate in original or true copies duly attested by Gazetted Officer in the Performa prescribe by the govt. of India should accompany the tender. The ITCC should be in the name of the firm/individual quoting for the work .In the absence of ITCC tenderer may not be awarded the worked tendered for, in light of central government directive/instructions.

(v) Information regarding Tenderer in the Performa enclosed.

(vi) Details of work of similar type and magnitude carried out by the tenderer in the Performa given in the Tender document.

(vii) Organization chart giving details of field management at site the tenderer

proposes to have for this job.

(viii) Details of construction plant and equipment which the tenderer proposes to use for this work as per the proforma enclosed to tender document.

(ix) Solvency certificate from schedule bank to prove the financial ability to carry out the work tendered for.

(x) Latest balance sheet and profit and loss account duly audited.

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(xi) Details of present commitment as per Performa enclosed to tender document (xii) Integrity Pact duly signed on all Pages, by same signatory who is authorized to

sign the bid documents.

(xiii) Data required regarding sub contractor(s) /Suppliers/Manufacturers and other technical information’s the tenderer wish to furnish

(xiv) List showing all enclosures to tender.

I/We undertake that the statement made herein and the information given in the Annexures of the tender document are true in all respects and that in the event of any such statement or information being found to be incorrect in any particular, the same may be construed to be a misrepresentation and in such eventuality Owner/Consultant will have the right to cancel the contract. I/We further undertake as and when called upon by Owner/Consultant to produce for its inspection original (s) of the document(s) of which copies have been annexed hereto.

Date the ___________ day of ____________ 2015. Signature(s) of Tenderer(s) with the seal of the firm. Witness : Name in Block Letters : Address : Designation : Witness : Name in Block Letters : Address : Designation :


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ATTACHMENT-III

INSTRUCTIONS TO BIDDER

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TABLE OF CONTENTS

SL.NO. DESCRIPTION 1. INTRODUCTION & PROJECT SYNOPSIS 2. PROCEDURE FOR SUBMISSION OF BIDS 3. LATE BIDS 4. MODIFICATIONS AND WITHDRAWAL OF BIDS 5. OPENING AND CLARIFICATION OF BIDS 6. PRELIMINARY EXAMINATION 7. ACCEPTANCE/REJECTION OF TENDER 8. TRANSMISSION OF CORRESPONDENCE OTHER THAN TENDER 9. EVALUATION OF QUOTATION 10. BIDDER TO QUOTE FOR ALL ITEMS 11. BIDDER TO SIGN ALL PAGES 12. ERASURES AND ALTERATIONS 13. INCOMPLETE AND LATE TENDER 14. EXECUTION OF CONTRACT 15. FIRM RATES 16. VALIDITY OF QUOTATION 17. NO COST PAYABLE FOR PREPARING TENDER 18. JURISDICTION 19. SERVICES OF NOTICES OF CONTRACT 20. SINGULAR AND PLURAL 21. EXTENSION OF TIME 22. DE-WATERING 23. ASSIGNMENT/SUB-LETTING 24. INCONVENIENCE TO OTHERS 25. MANNER AND METHOD OF EXECUTION OF WORK 26. GENERAL 27. CONTACTING THE OWNER/CONSULTANT 28. NOTIFICATION OF AWARD (LETTER OF INTENT) 29. SIGNING OF WORK ORDER AND CONTRACT AGREEMENT 30. SECURITY CUM PERFORMANCE BANK GUARANTEE 31. BID SECURITY/EARNEST MONEY DEPOSIT (EMD)

32. EXCEPTIONS 33. PURCHASE PREFERENCE TO PSU'S 34. TENDERS FROM NSIC / SSI UNITS

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INSTRUCTIONS TO BIDDER 1.0 PROJECT SYNOPSIS

Numaligarh Refinery Limited, (NRL) presently operates a 3 MMTPA refinery at

Numaligarh, District Golaghat, and Assam. The refinery commenced commercial

production in October, 2000.

As handling of LPG in above ground vessel has many challenges due to its inherent

dangerous properties, NRL proposed to replace the old aboveground vessels with

mounded bullets of suitable capacity. New statues / guidelines suggest for mounded

bullets which proves to be safer compared to above ground storage vessels. The project

envisages construction of 4 nos. of mounded bullets of capacity 1760.56 m3 ( 1000MT)

each and upon successful completion / construction of mounded bullets existing 03 nos.

of LPG Spheres and 01 LPG bullet will be dismantled up to ground level.

Considering the soil properties, requirement of Piles have been considered to be

executed through this tender document.

SITE INFORMATION:

Plant Location : Numaligarh, Golaghat District

State / Country : Assam / India

Nearest Railway Station : Golaghat

Nearest Airport : Jorhat

Nearest Sea Port : Kolkata

Nearest National Highway : NH-39

2.0 PROCEDURE FOR SUBMISSION OF BIDS Bids may be submitted in Hard copy at PDIL or online through central public procurement

portal at https://eprocure.gov.in/eprocure/app . The following procedure shall be adopted for submission of bids by the Bidders.

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Salient Bid Features

Enquiry No. PNPM /EM-163/ E / 201-III Date of issue 30.03.2016 Bid Closing Date & Time 19.04.2016 at 1200 Hrs (IST) Pre-Bid Meeting Date 06.04.2016 at 10:00AM Pre-Bid Meeting Venue NRL, Site Bid Opening Date & Time 19.04.2016 at 16:30 Hrs (IST) Venue of bid opening PDIL, OFFICE, NOIDA,U.P Type of bid Two stage, Public opening Bid EMD 15.00 Lacs

Period of completion

Four (4) months from the date of issuance of Letter of Intent (LOI).

2.1 DOCUMENTS COMPRISING THE BID 2.1.1 The Bid prepared by the Bidder shall comprise of the bid documents contained in Three

Separate Sealed Envelopes as per the details given below:

i) ENVELOPE - I EARNEST MONEY DEPOSIT(EMD)

ii) ENVELOPE - II TECHNICAL AND UNPRICED COMMERCIAL BID

iii) ENVELOPE - III PRICE BID

2.1.2 ENVELOPE- I: EARNEST MONEY DEPOSIT (EMD)

The Bidder shall arrange as part of his Bid, EMD in the form of Demand Draft or in the form of Bank Guarantee of state Bank of India or any schedule “A” Nationalized Bank in favour of Numaligarh Refinery Limited, Numaligarh payable at Numaligarh. No interest shall be payable on EMD. The bank guarantee shall be submitted in the form enclosed at Annexure-II of GCC.

The Demand Draft or BANK GUARANTEE against EMD (original) and one photo copy of the same shall be submitted in a separate cover to be marked with “ITB Number, Bid due date & Part-I of the Bid". In case EMD is not applicable, one sheet indicating reason as “EMD NOT APPLICABLE as XXX “shall be submitted. The envelope-I containing the EMD will be opened before opening of Envelope- II.

For Submission of EMD, please refer Sl. No. 3 of the Annexure- 7 to GCC.

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2.1.3 ENVELOPE – II TECHNICAL AND UNPRICED COMMERCIAL BID

Part –I TECHNICAL BID SHALL INCLUDE/INDICATE THE FOLLOWING:

A) Tender Form B) Un-priced copy of Schedule of Rate as a proof that all items of works have been

quoted exactly as per the units given. Unit of all item should be “a” marked as a mark of check completed in accordance with ITB.

C) Summary of terms and conditions duly filled and signed as per ITB D) Manpower Deployment Schedule by the Contractor E) Quality Assurance Plan for all activities to be performed by the Contractor. F) Safety records of similar works executed during past 5 years. G) Information to be furnished as per “Annexure of Instruction to Bidders “ [Annexure –I to Annexure X ] enclosed. H) Integrity Pact

Part-II – UN-PRICED COMMERCIAL BID SHALL INCLUDE/INDICATE THE

FOLLOWING:

A) ITB No.______________ Due Date: ______(written boldly on the envelope) B) Terms of payment C) Confirmation that firm prices has been quoted. D) Completion period to be reckoned from date of kick-off Meeting or Handover of

site, whichever is earlier. E) A copy of the tender document bearing the Contractor’s signature and stamp on

each page as a token of acceptance of all the terms and conditions subject to list of deviation (Ref. point ‘J’ below).

F) Confirmation that validity of Bid is for Four (04) Months from the Technical Bid opening date.

H) Certified financial statements for the last 3 (three) years and organisation chart. I) Confirmation for acceptance of part order unconditionally. J) Deviation in ITB terms and conditions will not be acceptable. K) Solvency Certificate issued by any of the nationalised / scheduled Bank. The

value of solvency certificate is not less than Rs. 50 Lacs and the issuance date is on or after 1st March, 2015)

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2.1.4 ENVELOPE-III - PRICED BID The priced bid, 1(one original) plus 4 copies, shall be submitted in a separate sealed

Envelope, marked as, ENVELOPE-III Priced Bid. Bid should include the Bid price in the prescribed schedule of rates format enclosed in the tender document, duly filled with quoted rates and amount, signed and stamped.

Bidders to ensure submission of prices without any erasures or corrections with signatures in original on the priced sheet(s) of the original bid. Bidders to specify the total bid price, in figures as well as in words.

2.2 SEALING AND MARKING OF BIDS 2.2.1 The Bidders shall submit the offer in three separate SEALED envelopes as indicated

below –

(I) ENVELOPE NO. I EARNEST MONEY DEPOSIT (EMD)

(II) ENVELOPE NO. II (TECHNICAL & UN-PRICED COMMERCIAL BID) The Second envelope should contain 1 (one) original plus 4 copies of technical Bid

containing documents mentioned at 2.1.3 – Part - I & II. This envelope should be clearly marked (TECHNICAL & UN-PRICED COMMERCIAL BID) and ITB NO........ Due Date__________

(III) ENVELOPE NO. III (PRICE BID) The Third envelope should contain 1(one) Original plus 4 copies of the priced

commercial bids and to contain schedule of rates with quoted rates and amounts duly filled in signed and stamped.. The cover should clearly be marked (PRICED BID) and ITB NO........

No condition or deviations should be mentioned and enclosed in this envelope or its contents.

2.2.2 Bidders will be required to submit their bid in one bigger sealed envelope containing

ENVOLOPE-I, ENVELOPE-II, & ENVELOPE-III mentioned above, on the following address:

PROJECT MANAGER (INSTALLATION OF MOUNDED BULLETS AT NRL) PROJECTS & DEVELOPMENT INDIA LTD. PDIL BHAWAN, A/14, SECTOR – 1, NOIDA – 201301, UP, INDIA KIND ATTN.: MR. PAWAN KUMAR

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And bear the title “OFFER FOR PILING WORKS FOR INSTALLATION OF

MOUNDED BULLETS AT NRL″

ITB NO. PNPM / EM-163 /E/ 201-III BID CLOSING DATE: ___________ “DO NOT OPEN BEFORE.........." OR The Bids may also be submitted online through CPP portal.

2.2.3 If the envelope is not sealed and marked as required above, the Owner/Consultant will assume no responsibility for the Bid-misplacement or pre-mature opening.

Note: Bids must be sent as mentioned above through reputed courier.

3.0 LATE BIDS 3.1 Any Bid received after the deadline for submission of bids indicated on main body of

Invitation to Bid or any other date extended in writing may be rejected. 3.2 Bids received by way of Fax or Telex or Telegram or email or in open condition shall

not be considered. 4.0 MODIFICATIONS AND WITHDRAWAL OF BIDS 4.1 The Bidder may modify or withdraw the Bid after its submission, provided that written

notice of the modification or withdrawal is received by the Owner/ Consultant prior to the deadline prescribed for submission of bids.

4.2 A withdrawal notice may also be sent by fax or email but followed by a signed

confirmation copy, post marked not later than the deadline for submission of bids. 4.3 No Bid can be withdrawn in the interval between the deadline for submission of bids

and the expiration of the period of Bid validity specified by the Bidder on the Bid form. 5.0 OPENING AND CLARIFICATION OF BIDS 5.1 Technical and Un-priced commercial Bids will be received and opened in PDIL’s

Office at PDIL, Noida as Non-Public, on prefixed dates. 5.2 Price –Bids of techno-commercially suitable Bidders shall be opened by NRL/PDIL

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6.0 PRELIMINARY EXAMINATION 6.1 The Owner/Consultant will examine the bids to determine whether they are complete,

whether any computational errors have been made, whether the documents have been properly signed, whether validity of the Bid is in conformity with ITB and whether the bids are generally in order.

6.2 The prices should be written both in words and figures and in case of any deviation,

prices in words shall be valid and binding. In case of any error in totals indicated by Bidder, the unit price shall be considered valid and binding on Bidder.

6.3 Prior to the detailed evaluation, the Owner/Consultant will determine the substantial

responsiveness of each Bid with reference to the bidding documents. For purpose of this article a substantially responsive Bid is one, which conforms to all the terms and conditions of the bidding documents without material deviations. The Owner/Consultant's determination of a Bid's responsiveness is to be based on the contents of the Bid itself, without recourse to extrinsic evidence.

6.4 A Bid determined as substantially non-responsive is liable to be rejected by the

Owner/Consultant and may not subsequently be made responsive by the Bidder by correction of the non-conformity.

6.5 The Owner/Consultant may waive any minor informality or non-conformity or

irregularity in a Bid, which does not in their opinion constitute a material deviation. 6.6 Under two stage bidding system, after a preliminary screening based on both

technical and un-priced commercial evaluation, Bidders will be short-listed. In the event that any clarifications are required, then such clarifications shall be obtained from such short listed Bidders only. Based on the clarifications, the technically acceptable Bidders shall be asked to submit the revised price or modification to the previous price if any, in a sealed cover, on a prefixed date and time which shall be communicated to the Bidders. Such revised price bid shall be submitted to PDIL directly with clear marking on the envelop “Revised Price Bid” and intimation in this regard shall be given to PDIL.

6.7 Suo-moto Price reduction after price bid opening shall be ignored for evaluation.

However, if the bidder happens to be the lowest based on original price bids, the benefit of such reduction may be availed of while placing order.

6.8 Bid should be complete and covering the individual item wise total scope of work

indicated in the Bid documents. 6.9 NRL reserves the right to split the quantities / items of the work order as required

among the bidders. 6.10 Bidders shall be advised to ensure that their bids are complete in all respects and

conform to terms, conditions and Bid Evaluation criteria of Tender. Bids not complying with NRL’s requirement may be rejected without seeking any clarifications.

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6.10 Unsolicited clarifications to the offer and/or change in prices during its validity period

would render the bid liable for outright rejection. 6.11 Canvassing in any form will make the bid liable for rejection. 6.12 The prices quoted by all the tenderers shall be loaded with the loading factors

established before opening of priced bids in consultation with NRL and in accordance with established practices.

6.13 In case of priced bids containing overwriting/cuttings/erasures in the quoted rates and

in case these are not attested by the signatory of the bid, such priced bids are liable to be rejected without giving any further notice.

6.14 When Prices received in soft copies are used for Tabulation / Price Bid Comparison,

in the event of any discrepancy between prices in soft copy & hard copy, the prices given in hard copy shall govern.

6.15 If the total amount written against an item does not correspond to the rate written in

figures and if the rate in words is not written by the bidder, then the higher of the rates, i.e. higher of the rate worked out by dividing the amount by the notional quantity or the rate quoted, shall be considered for evaluation. In the event that such a bid is determined as the lowest bid, the lower of the rates shall be considered for award of works.

6.16 When it is not possible to ascertain the correct rate as detailed above, the rate quoted

for the item in words shall be adopted as the quoted rate. 6.17 When the rate quoted by the tenderer in figures and words tallies but the amount is

incorrect, the rate quoted by the tenderer shall be taken as correct. 7. ACCEPTANCE/REJECTION OF TENDER NRL/Consultant reserves the right to accept or reject any tender in whole or part and/or

accept other than the lowest quotation without assigning any reason. The whole work may be split up between two or more contractors if considered expedient by the Owner/Consultant on their sole and absolute discretion. The bidder shall have no claim in this regards whatsoever.

7.1 BID REJECTION CRITERIA

Bidders shall adhere to the following provisions of the Bidding Document without taking any deviations, failing which the Bid shall be considered to be non-responsive and are liable to be rejected. i) Bid Security / EMD, wherever applicable. ii) Arbitration clause. iii) Defects liability period. iv) Bid Validity.

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v) Schedule of Rates / Prices. vi) Time schedule. vii) Security Deposit/ Performance bank Guarantee. viii) Mobilization advance except where NRL allow advance payment against BG. ix) Termination and suspension. x) Force Majeure. xi) Scope of Work / scope of Supply. xii) Compensation for Delay. xiii) Integrity Pact

8. TRANSMISSION OF CORRESPONDENCE OTHER THAN TENDER Correspondence other than Tender, in triplicate, shall be addressed as per address given

in clause no. 2 above. Two copies of correspondence are to be mailed to owner at the following address:

- Mr. G.S. Gogoi

Chief Manager (Projects-Refinery) Tel. No. : 03776-265596 Mobile No: 09435054507 Tele fax : 03776-265514 E-mail : [email protected]

9. EVALUATION OF QUOTATION The following conditions shall be considered in the evaluation of quotations:

a. Safety Records. b. Prices quoted. c. Experience for the same or similar work or materials or the intended services.

d. Bidders financial stability (bidder must submit document giving turnover). e. Completion period. f. Acceptance to terms of enquiry documents NRL/Consultant reserves the right to review and verify all statements and to inspect

bidder's facilities for the purpose of allowing the bidder to establish, to NRL/ Consultant satisfaction, his capability to perform the work.

All tenders shall be evaluated and contracts shall be finalized on overall lowest bid basis. 10. BIDDER TO QUOTE FOR ALL ITEMS

The bidders shall quote their rates with reference to each item and must tender for each and all the items shown in the attached schedule of quantities.

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11. BIDDER TO SIGN ALL PAGES All pages of the tender documents including corrections if any shall be signed and

stamped by the bidder. 12. ERASURES AND ALTERATIONS Tenders containing erasures and alterations in the tender documents may be rejected. All

rates shall be indicated both in words and figures. Where there is a difference between the rates quoted in words and figures, the rates given in words shall prevail.

13. INCOMPLETE AND LATE TENDER Unsolicited/Incomplete/late tenders are liable to rejection without any further reference. 14. EXECUTION OF CONTRACT The successful bidder shall be required to execute contract with Owner within reasonable

time. 15. FIRM RATES

The rates quoted in the tender shall be inclusive of all taxes such as but not limited to sales tax, sales tax on works contract, excise duty, royalty, custom duty of any kind, octroi, toll and fees etc. including all variations as applicable during tenure of contract and nothing extra shall be paid to contractors on this account excluding Service Tax which will be paid extra at actual. Any new or additional taxes, duties or levies imposed during the contractual completion period shall be paid to Contractors on submission of documentary proof. Further, in case of delay in completion of work, due to reasons attributable to contractor, any new or additional taxes, duties or levies imposed after the contractual completion date shall be to contractor’s account. Statutory variations on WCT, if any, or change in rate of WCT due to wrong assessment by contractor shall also be to contractor’s account Concessional forms (‘C’ Form) for CST will be issued for all applicable cases. However, no road permit will be provided for supply of material against work contract. Contractor shall have to register under Assam VAT Act, 2003 and road permit shall be arranged by the contractor himself. Withholding Tax at the prevailing rate shall be deducted as per the Indian Income Tax Act. Tax Deduction Certificate shall be issued by the owner.

16. VALIDITY OF QUOTATION

The rates quoted by bidder shall be valid for a period of four (04) Months from the date of Technical bid opening for the purpose of placement of LOI/Work Order. A Bid valid for a

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shorter period may be considering as non-responsive and liable to be rejected by the Owner/Consultant.

16.1 In exceptional circumstances, the Owner/Consultant may solicit the Bidder's consent to an

extension of the period of validity. The request and the responses thereto shall be made in writing through a letter or by fax/Email. A Bidder having been granted the request, will neither be required nor permitted to alter the Bid.

17. NO COST PAYABLE FOR PREPARING TENDER The bidder shall not be entitled to claim any costs, charges, expenses for or incidental to

in connection with preparation and submission and subsequent clarification of his tender even if NRL/Consultant decides to withdraw the invitation to tender or the tender is rejected on any count.

18. JURISDICTION Notwithstanding any other court or courts having jurisdiction to decide the questions

forming subject matter or a suit any and all actions and proceedings arising out of or relating to this contract (including any arbitration in terms thereof) shall be only in the court of competent civil jurisdiction of the courts in the city of Golaghat only.

19. SERVICES OF NOTICES OF CONTRACT All the notices, communications and reference shall be deemed to have been given to the

contractor if delivered to contractor at the registered address given in the agreement by the contractor or his authorized representative or left out or posted to the address so given in case of posting on the day on which it would have reached such address in the normal course of post or on the day they were so delivered or left.

20. SINGULAR AND PLURAL Singular and plural are interchangeable in the text of any clause. 21. EXTENSION OF TIME The time allowed for execution of this contract as specified shall be the essence of the

contract. If the contractor commits default in commencing and or execution of the work as aforesaid, the owner shall without prejudice to any other right or remedy, be at liberty to forfeit the financial guarantee for performance of contract. If the work is delayed (apart from force majeure conditions) by any other condition which, in the absolute discretion of the Owner is beyond the control of the contractor, then upon happening of any such event causing delay, the contractor shall immediately give notice thereof in writing to the Owner but shall nevertheless use constantly his best endeavors to prevent or make good the delay and shall do all that may be reasonably required to the satisfaction of the Owner/ Consultant to proceed with the work.

Request for extension of time, to be eligible for consideration, shall be made by the

contractor in writing to Owner within fourteen days of the happening of the event causing delay. The contractor may also, if applicable, indicate in such a request the period for

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which extension is desired. The owner may give a fair and reasonable extension of time for completion of work, depending upon the merit of the case.

22. DE-WATERING Contractor shall make his own arrangement at his cost for de-watering of pits and

trenches free of rain and/or seepage water. 23. ASSIGNMENT/SUB-LETTING The contractor shall not assign or sub-let any part of the contract without the written

consent of Owner/Consultant. 24. INCONVENIENCE TO OTHERS The contractor shall plan his work in such a way as not to cause any inconvenience to

public, owner and/or other contractors at site. 25. MANNER AND METHOD OF EXECUTION OF WORK

Contractor shall be responsible for the manner and method of execution of work. The work shall be subject to the approval of owner/consultant from time to time for the purpose of determination of the question whether the work is being executed in accordance with provision of contract.

26. GENERAL

a. In case any clarification is required, the bidder shall approach the Owner/ Consultant in writing. The Owner/Consultant shall provide such clarifications in writing only. All clarifications provided shall be binding on Owner/Consultant and the bidder.

b. No bidder can withdraw his tender or revoke the same within the validity period. c. Tender shall be forwarded under cover of a letter type written on the bidders letter

head and duly signed, in long hand using ink, by a duly authorized representative of the bidder.

d. Wherever it is mentioned “shall be done by contractor or supplied by contractor “it

shall be deemed to mean shall be done or supplied by contractor at his cost. e. At any time prior to the deadline for submission of bids, the owner/consultant for any

reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, may modify the bidding documents by amendment thereto.

f. The amendment will be notified in writing or by fax or E-mail to all prospective

bidders who have received the bidding documents and will be binding on them. g. In order to afford prospective bidder reasonable time in which to take the amendment

into account in preparing their bids, the owner/consultant may, at their discretion, extend the deadline for the submission of bids.

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h. The owner/consultant may, at their discretion, extend the deadline for the submission

of bids by amending the bidding documents in accordance with Articles e) to g) above, in which case all rights and obligations of the owner/consultants and bidders previously subject to the deadline will thereafter as extended.

i. Effective date of the contract shall be the date of notification of award (Letter of

Intent) by Letter/Fax/E-mail unless otherwise agreed. j NRL may consider any tender incomplete, not prepared in accordance with

provisions set forth in the Letter Inviting Bid and even otherwise and may reject the same or waive of any formalities in any or all the tenders. Any tender received after the closing date is liable to be rejected without any further consideration and no communication in regard shall be entertained from any of the bidders.

k In case any information submitted by the bidders in the tender is found incorrect,

untrue, or false it is noticed during the execution of the tender that any information having material bearing on contract has been concealed by the contractor, the owner shall have right to terminate the contract

27.0 CONTACTING THE OWNER/CONSULTANT

Any effort by a Bidder to influence the Owner/Consultant in the Owner/ Consultant's Bid evaluation, Bid comparison or purchase order award decisions may result in the rejection of the Bidder's Bid.

28.0 NOTIFICATION OF AWARD (LETTER OF INTENT) 28.1 The Owner will award the Notification (Letter of Intent) to the successful bidder whose Bid

has been determined to be substantially most responsive and has been determined to be substantially most responding and has been determined as the lowest evaluated Bid after the final negotiation held with (if deemed necessary by Owner) the most competitive bidder.

28.2 Prior to the expiration of the period of Bid validity. The Owner will notify the successful

Bidder by letter or fax to be confirmed by letter that the Bid has been accepted and the "Letter of Intent" as above will constitute formation of Work Order.

28.3 The successful bidder on receipt of "letter of intent" which may be in the form of Fax of

intent or other mode shall convey his acceptance by return e-mail/ fax and to be confirmed by letter within 7 day failing which it will be deemed that LOI is accepted unconditionally.

28.4 Completion period/schedule shall be counted from the date of notification of award (Letter

of Intent) by Letter/Fax/E-mail

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29.0 SIGNING OF WORK ORDER AND CONTRACT AGREEMENT Owner will send three copies of work order to the successful Bidder who, within 10 days of the receipt of the same, shall sign and return two copies to the Owner/Consultant as a token of his unconditional acceptance. All contracts shall be signed directly between NRL and Contractor.

29.1 SIGNING OF CONTRACT AGREEMENT

a) A formal agreement shall be signed between NRL and Contractor in the format given in the GCC, on non-judicial stamp paper of appropriate value. Cost of stamp paper shall be borne by the contractor. Payments for such jobs shall be made by NRL only after signing this agreement by authorized representatives of NRL and the Contractor. One original plus 2 copies of contract documents shall be signed by the contractor and other copies shall be stamped.Original agreement on stamp paper shall be retained by NRL and one signed copy each shall be given to EPCM CONSULTANT and the Contractor.

b) After signing the agreement, two stamped copies of the same together with complete contract documents will be handed over to the EPCM CONSULTANT for execution of works. Initial Security Deposit as per GCC shall be deducted from the first bill of the contractor if not submitted earlier.

30.0 SECURITY CUM PERFORMANCE BANK GUARANTEE 30.1 Within 10 days of the Receipt of LOI/WO Order from the Owner, the successful Bidder

shall furnish to the Owner the Security Cum Performance Guarantee equivalent to 10% of Order value in the form of a bank guarantee issued by any of the nationalised/ Scheduled Indian banks or initial Security deposit as per provisions mentioned in the GCC. The bank guarantee for Performance Security shall be valid for a period to cover contract completion period plus defect liability period of 12 months from the date of final completion period plus a claim period of 06 months to fulfil all the warranties and guarantees obligations.

30.2 This Bank Guarantee shall be extended for a further period as stated at Article 84 of the

General Conditions of Contract to cover the defect liability period. 30.3 The Non-judicial Stamp paper of appropriate value or equivalent document value

prevailing in the country of the Bidder shall have to be purchased in the name of the bankers executing the Bank Guarantee and not in the name of the Bidders.

31.0 BID SECURITY/EARNEST MONEY DEPOSIT (EMD)

31.1 The Bidder shall arrange as part of his Bid, EMD in the form of Demand Draft or Bank

Guarantee of state Bank of India or any schedule “A” Nationalized Bank in favour of Numaligarh Refinery Limited, Numaligarh payable at Numaligarh. The Bank guarantee to be furnished in lieu of Earnest money shall be kept valid for a period of bid validity plus Two Months from the date of opening of tender. No interest shall be payable on EMD. The validity will have to be extended suitably, in case of extension of bid validity period. The bank guarantee shall be submitted in the proforma enclosed at Annexure-II of GCC.

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31.2 SUBMISSION OF EMD

31.2.3 Bank Guarantee for EMD in Original alongwith Xerox copy of the same shall be

sent in Envelope–I along with the bid. Any Bid not accompanied with same will be rejected by the Owner as non-responsive.

31.3 The EMD will be returned to the unsuccessful Bidders on acceptance of one of

the invited bids or when the Bid is cancelled by Owner. 31.4 The successful Bidder's EMD will be discharged/refunded upon the Bidder

accepting the Work Order and furnishing the Security cum Performance Bank Guarantee, if applicable.

31.5 FORFEITURE OF EMD The EMD may be forfeited without prejudice to any other right or remedy of

Owner:

a) If a Bidder withdraws his Bid during the period of Bid validity specified by the Bidder in the Bid OR

b) If the bidder increases the price, after opening of price bid, though within the validity period and even though the offer remains lowest, the bid would be rejected and earnest money shall be forfeited besides debarring for future enquiries for such action of bidders.

c) If the lowest bidder backs out after issue of FOA/LOA, he shall be debarred for future enquiries and his EMD shall be forfeited.

d) In the case of a successful Bidder, if the Bidder fails:

i) To sign the purchase order in accordance with Article 29, OR ii) To furnish performance Security in accordance with Article 30.

32.0 EXCEPTIONS 32.1 No exceptions are to be taken by the Bidder to the Bid documents including technical

specifications, general and special conditions of contract. However, unavoidable exceptions, if any, both technical and commercial, are required to be listed and submitted separately in the proforma provided, including the applicable cost and time in the priced commercial Bid. Exceptions should be clearly stated in the un-priced commercial Bid with a statement that cost implications for withdrawal have been given in the priced

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commercial Bid. Time implications of withdrawal of exceptions should be given in the un-priced commercial Bid.

Unless the exceptions are listed separately as explained above, it will be assumed by the Owner/Consultant that Bidder is complying with the Bid documents, and no cognizance shall be given to any exceptions stated anywhere else in the Bidder's offer.

33.0 PURCHASE PREFERENCE TO PSU'S Owner reserves the right to grant purchase preference to Public Sector Enterprises in

terms of the latest applicable guidelines of the Government of India. 34.0 TENDERS FROM NSIC / SSI UNITS Owner/Consultant reserves the right to apply the policy of the Government with regard to

Small Scale Industries and other guidelines as mentioned in Annexure-X of the GCC.


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ATTACHMENT-IV

ANNEXURES

OF


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ANNEXURES OF INSTRUCTIONS TO BIDDER

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TABLE OF CONTENTS


Annexure No Description

ANNEXURE-I

ACKNOWLEDGEMENT CUM-CONSENT LETTER

ANNEXURE-II

DETAILS OF SIMILAR WORK DONE DURING LAST SEVEN YEARS

ANNEXURE-III CONCURRENT COMMITMENTS

ANNEXURE-IV

DETAILS OF PROPOSED EQUIPMENT, TOOLS & TACKLES

ANNEXURE-V DETAILS OF PROPOSED ORGANISATION

ANNEXURE-VI ANNUAL TURNOVER STATEMENT

ANNEXURE –VII SUMMARY OF TERMS AND CONDITIONS

ANNEXURE - VIII FORMAT FOR EFT

ANNEXURE - IX EXCEPTIONS AND DEVAITIONS

ANNEXURE-X PROFORMA OF INTEGRITY PACT

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ANNEXURE - I

ACKNOWLEDGEMENT CUM CONSENT LETTER To PROJECT MANAGER PROJECTS & DEVELOPMENT INDIA LTD. PDIL BHAVAN, A-14, SECTOR-1 NOIDA-201 301 KIND ATTN. : Mr. Pawan Kumar, Project Manager (EM-163) SUBJECT : PILING WORKS

(BIDDING DOCUMENT NO: (EM-163 / E / 201-III)

Dear Sir, We hereby acknowledge receipt of a complete set of Bidding Document along with enclosures for subject works as per the Master Index for our use in preparing the Bid. We undertake that the contents of the above Bidding Document shall be kept confidential and further that the drawings, specifications and documents shall not be transferred and that the said documents are to be used only for the purpose for which they are intended. A) We intend to bid as requested for the subject works and furnish following details with

respect to our quoting office:

(i) POSTAL ADDRESS ………………………………………….

(ii) TELEPHONE NUMBER ………………………………………….

(iii) TELEFAX NUMBER …………………………………………..

(iv) CONTACT PERSON ……………………………………………

(v) E-MAIL ADDRESS …………………………………………… B) Contact person at Delhi, if any:

(i) POSTAL ADDRESS : ---------------------------------------------------

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(ii) TELEPHONE NUMBER : -----------------------------------------

(iii) TELEFAX NUMBER : -----------------------------------------

(iv) CONTACT PERSON : -----------------------------------------

NAME &

DESIGNATION

(v) E-MAIL ADDRESS: ----------------------------------------- C) We are unable to bid for the reasons given below and we are returning back the entire

set of Bidding Documents.

Reasons for non-submission of Bid:

BIDDER'S NAME: SIGNATURE: NAME: DESIGNATION: DATE:

NOTE: Bidder is requested to furnish the details mentioned at (A) and (B) or (C) immediately after receipt of bidding Document.

(SIGNATURE OF BIDDER)

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ANNEXURE –II

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ANNEXURE - III

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ANNEXURE - IV

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ANNEXURE - V

DETAILS OF PROPOSED SITE ORGANIZATION The bidder shall submit on a separate sheet details of Head Office and site organization proposed to be deployed for execution of the work. Bidder shall also furnish the bio-data of site-in-charge and key personnel to be deployed. Bidder agrees to augment the above chart with additional number/categories, if required and directed by Engineer-in-Charge, to complete the work within the completion time schedule. SIGNATURE OF BIDDER: NAME OF BIDDER: COMPANY SEAL: Note: Bidder to refer Attachment-XII for proposed site organization.

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ANNEXURE -VI

ANNUAL TURNOVER STATEMENT The bidder shall indicate herein his annual turnover during preceding 3 years based on the audited balance sheet/profit & loss account statement.

FINANCIAL YEAR ANNUAL TURN OVER (Rs.) NET WORTH (Rs.)2014-2015

2013-2014

2012-2013

NOTE:

1. Copies of audited balance sheets with Profit & Loss account statement for last 3 years are enclosed along with the bid.

2. A certified copy from Charted Accountant in support of above mentioned Net Worth to be enclosed.

3. Bidder shall work out Net worth on following basis: Net Worth: Reserve + Capital - Accumulated loss

SIGNATURE OF BIDDER: …………………………………………………. NAME OF BIDDER: …………………………………………………………. COMPANY SEAL: ……………………………………………………………

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ANNEXURE -VII

SUMMARY OF TERMS AND CONDITIONS

(BIDDER MUST CONFIRM/COMMENT POINT BY POINT) ITBNO._____________ BID REF NO.___________________________ ITEM_____________________ BIDDER_______________________________ WE CONFIRM / CLARIFY AS FOLLOWS:

SL.NO DESCRIPTION BIDDER'S CONFIRMATION/ ACCEPTANCE

1.0 THE CONTRACTOR SHALL INCLUDE SAFETY RULES & REGULATION AND APPLY THE SAME DURING THE EXECUTION OF THE CONTRACT. CONTRACTOR SHALL ALSO FOLLOW THE SAFETY GUIDELINES OF NUMALIGARH REFINERY LTD., DURING THE EXECUTION PERIOD OF THE CONTRACT.

:CONFIRMED

2.0 CONFIRM THAT RATES/PRICES HAVE BEEN FILLED AFTER TAKING PHOTOCOPY OF "SCHEDULE OF RATES/PRICES" FORMAT INCLUDED IN THE BIDDING DOCUMENT & SUBMITTED ACCORDINGLY AND HAVE QUOTED RATES FOR EACH ITEM

:CONFIRMED

3.0 CONFIRM THAT THERE ARE NO TERMS AND CONDITIONS IN THE PRICE-PART AND IN CASE ANY TERMS AND CONDITIONS ARE MENTIONED, THE SAME SHALL BE TREATED AS NULL & VOID.

:CONFIRMED

4.0 QUOTED PRICES SHALL BE FIRM TILL EXECUTION OF THE ORDER / CONTRACT

:YES

5.0 TERMS OF PAYMENT AS PER ITB

AGREED

6.0 SECURITY CUM PERFORMANCE BANK GUARRANTEE AS PER ITB

: AGREED

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7.0 BANK GUARANTEE FOR MOBILISATION ADVANCE, IF APPLICABLE AS PER ITB

: AGREED

8.0 GUARANTEE/WARRANTIES AS PER ITB

: ACCEPTED

9.0 PART ORDER ACCEPTED : YES/NO

10.0 A) PRICE REDUCTION FOR DELAY AS PER ITB

: ACCEPTED

B) FORCE MAJEURE CONDITIONS AS PER ITB

: ACCEPTED

11.0 VALIDITY FOUR (04) MONTHS FROM TECHNICAL BID OPENING

: CONFIRMED

ALL OTHER TERMS & CONDITIONS AS PER ITB.

ACCEPTED WITHOUT ANY DEVIATION

12.0 A) ORIGINAL POWER OF ATTORNEY OF ___________________ AS A PROOF OF AUTHORITY OF THE PERSON WHO HAS SIGNED THE TENDER.

FURNISHED / NOT FURNISHED.

B) LATEST INCOME TAX CLEARANCE CERTIFICATE

: FURNISHED / NOT FURNISHED.

C) TURNOVER FOR LAST THREE YEARS : FURNISHED / NOT FURNISHED.

D) MANPOWER DEPLOYMENT SCHEDULE


E) EUIPMENT AND TOOLS &TACKLES DEPLOYMENT SCHEDULE


F) ORGANISATION CHART : FURNISHED / NOT FURNISHED.

G) QUALITY ASSURANCE PLAN : FURNISHED/ NOT FURNISHED.

H) SOLVENCY CERTIFICATE : FURNISHED / NOT FURNISHED.

I) LIST OF SIMILAR WORKS EXECUTED : FURNISHED / NOT FURNISHED.

J) LIST OF CONCURRENT COMMITMENTS : FURNISHED / NOT FURNISHED.

K) SAFETY RECORDS FOR JOB EXECUTED IN PAST 7 YEARS


l) INTEGRITY PACT (IP) DULY FILLED, SIGNED AND STAMPED, SUBMITTED.


13.0 CONFIRM THAT ADEQUATE NUMBERS OF CONSTRUCTION EQUIPMENTS, TOOLS, TACKLES, ETC. HAVE BEEN PROPOSED WHICH WILL BE SUFFICIENT TO COMPLETE THE WORK AS PER THE TIME SCHEDULE.

CONFIRMED

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14.0 CONFIRM THAT YOU HAVE PROPOSED ADEQUATE PROJECT / SITE ORGANIZATION WITH SUPERVISORY PERSONNEL HAVING GOOD EXPERIENCE AND THE CHART IS ENCLOSED.

CONFIRMED

15.0 ALL PAGES/DOCUMENTS ARE STAMPED AND SIGNED BY THE AUTHORIZED SIGNATORY OF THE BIDDER.

CONFIRMED

16.0 CONFIRM THAT ORIGINAL BIDDING DOCUMENT ALONG WITH BLANK (UN-PRICED) COPY OF PRICE BID, SCHEDULE OF RATES AND ADDENDUM, IF ANY, HAVE BEEN SUBMITTED

CONFIRMED

17.0 CONTACT PERSON : NAME: DESIGNATION: TELEPHONE NO: FAX NO: E. MAIL (2 E-Mail IDs to be furnished)

18.0 IT IS CONFIRMED THAT IN CASE ANY OF THE TERMS AND CONDITIONS MENTIONED IN THIS SUMMARY ARE AT VARIANCE WITH THOSE INDICATED ANYWHERE ELSE IN OUR OFFER; THE CONDITION INDICATED IN THIS SUMMARY SHALL PREVAIL.

DATE AUTHORISED SIGNATURE OF THE BIDDER WITH COMPANY’S SEAL

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ANNEXURE - VIII

FORMAT FOR EFT DETAILS

I/ WE hereby agree to receive the payment against our bills raised to M/s NUMALIGARH REFINERY LIMITED directly in our bank account as per details given below through Electronic Fund Transfer Mechanism. Necessary details are given as below:

1 Name, Branch and address of Payee's bank

: _____________________________

2 Title of the account : _____________________________ 3 Account number

: _____________________________

4 Nature of the Account : _____________________________ 5 Branch MICR code number : _____________________________ [ Enclose photocopy of cancelled cheque ] : _____________________________ 6 Permanent Account Number : _____________________________ [PAN] of the Payee 7 IFSC Code : _____________________________

______________________________ [AUTHORISED SIGNATORY] Note : EFT details should be provided by the bidder in their Company’s/ Firm’s Letter Head.

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ANNEXURE – IX

Name of Work : PILING WORKS FOR INSTALLATION OF MOUNDED BULLETS PROJECT AT NRL, ASSAM NIT No. : EM-163/E/201- III Name of Bidder :

EXCEPTIONS AND DEVAITIONS Sl. No.

Page no. of Bid

Document

Clause No.

Subject Deviations

NOTE : All exceptions / deviations taken by the BIDDER to the stipulations of the

Bidding Document shall be brought out on this format only and should be enclosed alongwith the Part-II -Technical and Un-priced Commercial Bid ONLY. Exceptions and deviations, mentioned anywhere else by the Bidder in his offer shall be treated as null & void.

_________________________ (SIGNATURE OF BIDDER)

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ANNEXURE-X

PROFORMA OF INTEGRITY PACT

General Notes

a) Pro-forma of Integrity Pact (IP) attached shall be returned by the Bidder/s along with the Technical and Un-priced Commercial part of the bid documents), duly signed by the same signatory who is authorized to sign the bid documents. All the pages of the Integrity Pact shall be duly signed. Bidder’s failure to return the IP duly signed along with the bid documents shall result in the bid not being considered for further evaluation.

b) If the Bidder has been disqualified from the tender process prior to the award of the contract in accordance with the provisions of the Integrity Pact, NRL shall be entitled to demand and recover from Bidder Liquidated Damages amount by forfeiting the EMD/Bid Security as per provisions of the Integrity Pact.

c) If the contract has been terminated according to the provisions of the Integrity Pact,or if NRL is entitled to terminate the contract according to the provisions of the Integrity Pact, NRL shall be entitled to demand and recover from Contractor Liquidated Damages amount by forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the Integrity Pact.

d) Bidders may raise disputes/complaints, if any, with the nominated Independent External Monitors as per Integrity pact.

Annexure-GINTEGRITY PACT

NOTE TO BtPpER:

a. Proforma of Inlegrity Pact(enclosed) shall be returned by the Bidder(s) alongwith the bid documents (technical bid in case of 2 part. bids), duty signed by thesame Signatory who is authorised to sign the bid documents. Allthe pages of theIntegrity Pact shall be duly signed. Bidder's failure to return the lp du-ly signedshall result in the bid not being considered for furlher evaluation.

b. lf the Bidder has been disqualified from the tender process prior to the award ofthe contract in accordance with the provisions of the Integrity Pact, NRL shall beentitled to demand and recover from Bidder Liquidated Damages amount byforfeiting the EMD / Bid security as per provisions of the Integrity pact.

c. lf the contract has been terminated according to the provisions of the IntegrityPact, or if NRL is entitled to terminaie the contract according to the provisionl ofthe lntegrity Pact, NRL shall be entitled to demand and recover from Contractor /Supplier Liquidated Damages amount by forfeiting the Security Deposit i

d. BiddersMonitor(

raise disputes / complaints, if any, with the) through telephone and email followed by

and written document. However date of receipt

Independent Externalwritten document orof complaint shall be

the date of receipt of signed written document only.

Name /

mentioned

/ e-mail lD / contact number(s) of Independent External Monitorsof Integrity Pact Programme at NRL areappointed t oversee implementation

ame & Address of Independent External Monitors for

Shri Brahm Dutt1i8 Safdarjung EnclaveNew Delhi -. 110 029Mobile: 9871920282E-mail - dutt. [email protected]

Shri S. S. N. MoorlhvGFQ, 1't Floor.B. Block, Summit Apts,Mettupalayam Road,Coimbatore - 641043Mobile: 95009986'10E-mail - qgnml [email protected]

Shri Shantanu ConsulNo. 9 MCHS (lAS Officers Colony),16'n Main IAS Officers Colony, BTM 2nd Stage,Banoalore - 560076Mobile: 9740069318E-mail-

-1

1)

2)

SARMISTHA DUTTADy. Manager (Cornmercjat)Numaligarh Refinery Ltd.

SARMISTHA DUTTADy, F/anager (Cornmercial)Numalilarh Rdfinery Ltd.

INTEGRITY PACT

Between

Numaligarh Refinery Limited (NRL) hereinafter referred to as "The Prrncipal",And

e i o I "I.rC

o n tl.r.tol.ls, $i l""il tot' cl5 "The

The Principal intends to award, under laid down organization procedures,contracvs for .. .. .. . ... ..The Principal values full compliance with allrelevant laws and regulations, and the principles of economic use ofresources, and of fairness and transparency in its relations with its Bidder/s,Contractor/s and Supplier/s.

ln order to achieve these goals, the Principal cooperates with the renownedinternational Non-Governmental Organisation "Transparency International"(Tl) Following Tl's national and international experience, the Principal willappoint an Independent External Monitor who will monitor the tender processand the execution of the contract for compliance with the principles mentionedaoove.

$ection 1 - Commitments of the Principal

(1) The Principal commits itself to take all measures necessary to preventcorruption and to observe the following principles:

a) No employee of the Principal, personally or through familymembers, will in connection with the tender, or the execution of thecontract, demand, take a promise for or accept, for himself/herselfor third person, any material or immaterial benefit which he/she isnot legally entitled to.

b) The Principal will, during the tender process, treat all Bidders withequity and reason. The Principal will, in particular, before andduring the tender process, provide to all Bidders the sameinformation and will not provide to any Bidder confidential /additional information ihrough which the Bidder could obtain anadvantage in relation to the tender process or the contractexecutlon.

c) The Principal will exclude from the process all known prejudicedpersons.

(2) lf the Principal obtains information on the conduct of any of its employeeswhich is a criminal offence under the relevant Anti-Corruption Laws of

referred

Preamble

fn

2

India, or if there be a s-ubstantive suspicion in this regard, the principal willinform its Vigilance office and in addiiion can initiate-disciplinary actions.

section 2 - commitments of the Bidder / contractor/supprier

(1)The Bidder / Contractor/Supplier commits itself to take all measuresnecessary to prevent corruption. He commits himself to observe thefollowing principres during his participation in ttre tenoer process andduring the contract executibn.

a) The Bidder / contractor/supplier will not, direcfly or through anyother person or.firm, offer, promise or give to any of the Rriicipit'semployees involved in the tender process or the execution oi tt.1"contract or to any third person, any material or rmmateriar benefitwhich he/she is not regaily entitled to, in order to obtain inexcnange, any advantage of any kind whatsoever during the tenderprocess or during the execution of the contract.

b) The Bidder / Contractor/Supplier will not enter with other Biddersinto any undisclosed agreement or understanding, whether formaror informar. This appries in particurar to prces, specifications,certifications, subsidiary contracts, submission or non-submission ofbids or any other actions to restrict competitiveness or to rntroducecartelisation in the bidding process.

c) The Bidder / Contractor/Supplier wili not commit any offence underthe relevant Anti-corruption Laws of India; further the Bidder /contractor/supprier wiil not use improperry, for purposei ofcompetition or personar gain, or pass on to others, any informationor docum.ent provided by the principar as part of the businessrelationship, regarding prans, technicar proposars and businessdeta ils, irrcl udi ng i nform ation conta ined or tra nsm itteo electrt;i;, ilt

d) The Bidcler / contractor/supplier will, when presenting his bid,disclose any and. all payments he has made, is commiited to, orintends to make to agents, brokers or any ottrer intermediaries inconnection with the award of the contract.

(2) The Bidder / Contractor/Supplier will not instigate thiro persons to commitoffences outlineci above or be an accessory to such offences.

SARMISTHA DUTTADy. l/anager (Cornmercial)rtumalitarh Refine.ry LtC.

J-

Section 3 - Disqualification from tender process and exclusion fromfuture contracts

(1)lf the Bidder/Contractor/Supplier has committed a transgression through aviolation of section 2 such as to put his reliability tr credibitity lntoquestion, the principal is also enti'ed to excrude the Bidder Icontractor/Supplier from future contract award processes. The impositionand duration of the exclusion will be determined by the severity of thetransgression. 'fhe severity will be determined by the'crrcumstances of thecase, In partic;ular the number of transgressions, the position of thetransgressors within the company l^rierarch! of the d,oo", and the amountof the damage. The exclusion wlil be imposed for a minimum of 6 monthsand maximum of 3 years

(2) A transgression is considered to have occurred if the principal after dueconsideration of the available evidences, concludes that no reasonabredoubt is possible.

obtaining independent legal advice.

(4) lf the Bidder /. contractor/supprier can prove that he has restored /recouped the damage caused by him and has installed a suitablecorruption prevention system, the principal may revoke the exclusionprematurely.

Section 4 - Cornpensation for Damages

(1)lf the Principal has disqualified the BicJder from the tender process prror tothe award accordhg to section 3, the principar is entitteo to demand anorecover from the Bidder riquidated damages equivarent to Earnest MoneyDeposiVBid Security.

(2) lf the Principal has terminated the contract according to section 3, or if thePrincipal is entifled to terminate the contract according to section 3, thePrincipal shail be entifled to demand and recover from thecontractor/supplier liquidated damages equivalent to security Deposit /Performance Bank Guarantee.

SARMISTHA DUTYA, )y, Manager (Cornnr.j ir_:i;;i)

r{ umaligarh Refinery r-tu.

4

(3) The Bidder agrees and undertakes to pay the said amounts withoutprotest or demur subject only to condition that if the Bidder IContractor/Supplier can prove and establish that the exclusion of theBidder from the tender process or the termination of the contract after thecontract award has caused no damage or less damage than the amount ofthe liquidated damages, the Bidder i bontractoriSuppiier shall compensatethe Principal orrly to the extent of the damage in the amount proved.

Section 5 - Previous Transgression

(1) The Bidder declares that no previous transgression occurred in the last 3years with any other company in any country conforming to the Tlapproach or with any other Public Sector Enterprise in Indii that couldjustify his exclusion from the tender process.

(2) lf the Bidder makes incorrect statement on thisdisqualified from the tender process or the contract,can be terminated for such reason.

subject, he can beif already awarded,

section 6 - Equal treatment of all Bidders / Gontractors /suppliers/Subcontractors

(1) The Bidder/contractor/supplier undertakes to demand from allsubcontractors a commitment in conformity with this Integrity pact, and tosubmit it to the Principal before contract signing.

(2) The Principal will enter into agreements with identical conditions as thisone with all Bidders, contractors/suppliers and subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who donot sign this Pact or violate its provisions.

section 7 - Purritive Action against viotating Bidders / contractors /S u ppl iers/S u bco ntractors

lf the Principal obtains,knowledge of conduct of a Bidder, Contractor, Supplieror Subcontractor, or of an employee or a representative or an assocrate of aBidder, Contractor, Supplier or Subcontractor which constitutes corruption, orif the Principal has substantive suspicir:n in this regard, ilre principai wirrinform the Vigilance Office.

SARMISIHA DUTTADy, Managbr (Comri r * :"cir:r)

Numaligafh Refinery Ltc.-5-

Section 8 - lndependent External Monitors

(1)The Principal has appointed competent and credible lndependentExternal Monitors for this Pact. The task of the Monitor is to reviewindependently and objectively, whether and to what extent the partiescomply with the obligations under this agreement.

(2) The Monitor is not subject to instructions by the representatives of theparties and performs his functions neutrally and independently. He reportsto the Chairperson of the Board of the principal.

(3) The Bidder/Contractor/Supplier accepts that the Monitor has the right toaccess without restriction to all Project documentation of the Principarincluding that provided by the Bidder/contractor/supplier. TheBidder/contractor/supplier will also grant the Monitor, upon his requestand demonstration of a valid interest, unrestricted and unconditionalaccess to this project documentation. The same is applicable toSubcontractors. The Monitor is undei contractual obligaiion to treat theinformation and documents of the Bidder/Contractor/Supplier/Su bcontractor with confidentially.

(a) The Principal will provide to the Monitor sufficient information about allmeetings among the parties related to the Project provided such meetingscould have an impact on the contractual relations between the Principarand the Bidder/Contractor/Supplier. The parties offer to the Monitor iheoption to participate in such meetings.

(5) As soon as tl're Monitor notices, or believes to notice, a violation of thisagreement, he will so inform the Management of the principal and requestthe Management to discontinue or heal the violation, or to take otherrelevant actiorr. The Monitor can in this regard submit non-bindingrecommendation. Beyond this, the N/|onitor has no right to demand fromthe parties that they act in a specific manner, refrain from action or tolerateaction. However, the Independent External Monitor shall give anopportunity to the Bidder/Contractor/Supplier to present its case beforemaking its recommendations to the principal.

(6) The Monitor will submit a written report to the Chairperson of the Board ofthe Principal within 8 to l0weeks from the date of reference or intimationto him by the'Principal'and, should the occasion arise, submit proposalsfor correcting problematic situations.

(7) lf the Monitor has reported to the chairperson of the Board asubstantiated suspicion of an offence under relevant Anti-Corruption Lawsof India, and the Chairperson has not, within reasonable time, taken visibleaction to proceed against such offence or reported it to the VigilanceOffice, the Monitor may also transmit this information directlv to the CentrarVigilance Comrnissioner, Government of India.

(8) The word 'Monitor'would include both singular and plural.

SARMISfHA DUTTADy, ManagQr (Comnrereial)Numaligarh Refinery Ltei.

h

Section 9 - pact Duration

This Pact begins when both parties have legally signed it. lt expires for theContractoriSupplier 12 months after the tas[ piym6nt under the respectivecontract, and for all other Bidders 6 months after the contract has beenawarded.

lf any claim is made i lodged during this time, the same shall be binding andcontinue to be valid despite the lapse of this pact as specified above, uniess itis discharged / determined by chairperson of the principal.

Section 10 - Other provisions

(1)This. agreement is subject to Indian Law. place of performance andjurisdiction is the Registered Office of the Principal, i.e. Guwahati. TheArbitration clause provided in the main tender document / contract shallnot be applicable for any issue / dispute arising under Integrity pact.

(2) Changes and supplements as well as termination notices need to bemade in writing. Side agreements have not been made.

(3) lf the Bidder/Contractor/Supplier is a partnership or a consortium, thisagreement must be signed by all partners or consortium members.

(a) Should one or several provisions of this agreement turn out to be invalid,the remainder of this agreement remains valid. In this case, the parties willstrive to come to an agreement to their original intentions.

P ace

For the Principal

Date .

For the Bidder/Contractor/Supplier

Witness 1 .

(S i g natu re/N a m e/Add ress)

Witness 2 :

(S ig natu re/N ame/Add ress)

SARMISTHA CIUTTAty. IvlanagQ[ (cofnrr,,, r.,;,i).' : rmaligarh Refinery urr"

-

EM-163 / E / 201-III 0

PROJECTS & DEVELOPMENT INDIA LTD. DOCUMENT NO. REV

SHEET 1 OF 12


ATTACHMENT-V

SPECIAL CONDITIONS OF CONTRACT

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SPECIAL CONDITIONS OF CONTRACT SHEET 2 OF 12


TABLE OF CONTENTS SL.NO

DESCRIPTION

PAGE NO.

1. RATES 3 2. SPECIFICATIONS 3 3. GATE PASSES 4 4. CONSTRUCTION SCHEDULE 4 5. CONTRACTOR TO BE LIABLE FOR ALL TAXES ETC. 4 6. ISSUE OF WORKING DRAWINGS 4

7. ROLE OF OWNER/CONSULTANT 5 8. SERVICE OF NOTICES OF CONTRACT 5 9. CONTRACTOR’S GUARANTEE 5 10. CONTRACTOR FULLY RESPONSIBLE FOR LAYOUT OF WORK 5 11. NOTHING EXTRA FOR ADVERSE SUB-SOIL CONDITION 6 12. CONTRACTOR’S RESPONSIBILITY FOR THE MANNER OF

EXECUTION OF WORK 6

13. NO WORK SHALL BE UNDERTAKEN WITHOUT APPROVED WORKING DRAWINGS

6

14. TERMS OF PAYMENT 6 15. SUBMISSION OF BILL 7 16. PROVISION FOR MULTIFARIOUS CHECKING OF WORK 7 17. NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF

WORK TO BE CARRIED OUT 7

18. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK 8 19. CLEARING, FILLING AND LEVELING OF SITE 8 20. CONTRACTOR TO COMPLY ALL LAWS 8 21. CONTRACTOR TO USE THE MATERIALS ONLY AFTER THE

APPROVAL OF OWNER 9

22. COMPLIANCE OF ENTIRE PROVISIONS IS OBLIGATORY TO CONTRACTOR

9

23. INCIDENTAL SERVICES 9 24. DEFECT LIABILITY PERIOD 9 25. PRIORITY OF DOCUMENTS 9 26. WEATHER CONDITIONS 9 27. TIME SCHEDULE AND PROGRESS REPORTING 10 28. INSTRUCTIONS, DIRECTIONS & CORRESPONDENCE 10 29. QUALITY ASSURANCE / QUALITY CONTROL 11

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SPECIAL CONDITIONS

1.0 RATES 1.1 The rates shall be deemed to allow for all minor extras and constructional details

which are not specifically shown on drawings or given in the specifications but are essential in the opinion of the Owner/Consultant to the execution of work to conform to good workmanship and sound engineering practice. The Owner/Consultant reserves the right to make any minor changes during the execution without any extra payment.

1.2 The Owner/Consultant decision to classify any item ‘minor changes’, ‘minor extras’

and ‘constructional details’ shall be final conclusive and binding on the contractor. 1.3 Rates quoted shall include for payment of royalties for obtaining earth, moorum, sand,

aggregates, stones, etc. Nothing extra shall be paid to the contractor on this account. 1.4 Contractor shall be responsible for making all necessary approach roads to the sites

of execution for taking his rigs, cranes & equipments. No extra claim in this regard shall be entertained.

1.5 Schedule of rates submitted by the tenderer shall be the true copy of the schedule of

rates enclosed with the tender documents 1.6 Without prejudice to stipulation in General Conditions of Contract, the bidder should

quote firm prices inclusive of all taxes, duties and other levies on which no variation will be allowed. The prices shall also be inclusive of Sales Tax on works contract as applicable in the State of Assam.

2.0 SPECIFICATIONS 2.1 If specification for an item of work is not covered by CPWD/BIS specifications or

Technical Specifications, the same shall be decided by the Owner/Consultant and shall be binding on the contractor.

2.2 The Owner/Consultant shall have the right to cause the contractor to purchase and

use such materials of particular make or from a particular source which may in his opinion be necessary for proper and reasonable compliance with the specifications and execution of work.

2.3 (a) As and when required by the Owner/Consultant, the contractor shall provide all

facilities at site or at manufacture’s works or in approved laboratory for testing of materials and/or workmanship. All the expenditure in respect of this shall be borne by the contractor. The contractor shall, when required to do so by the Owner/Consultant, confirm that the materials have been tested in accordance with requirements of the specifications.

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(b) Neither the omission by the Owner/Consultant to test the materials nor the production of manufacturer(s) certificate, etc. shall affect the right of the Owner/Consultant to reject, after delivery, the materials found not in accordance with the specifications.

3.0 GATE PASSES All tools, plant and materials shall be brought by the contractor to the works site

through a covering note to be submitted in 3 copies. One copy of the covering note will be delivered to the security staff and one copy to the Owner/Consultant. The third copy shall be retained by the contractor. The Contractor shall follow all rules and regulations for entry / exit of their men and materials in/from project site as framed by Owner/Consultant.

4.0 CONSTRUCTION SCHEDULE If at any time, the Owner/Consultant is of opinion that the contractor has fallen behind

the approved construction schedule, the Owner/Consultant may, without any cost to Owner/Consultant, require the contractor to take such steps as may be necessary to improve his progress, especially require him to employ overtime operations, increase the number of shifts, work on holidays and Sundays or increase the capacity of his construction plant and equipment and require him to submit evidence demonstrating the manner in which the contractor proposes to comply with the construction schedule. Failure of the contractor to comply with the above will be considered a failure to execute the work with due diligence.

5.0 CONTRACTOR TO BE LIABLE FOR ALL TAXES ETC The rates quoted by the contractor shall be inclusive of all labour, materials, tools and

plants necessary for executing the work and all other miscellaneous expenditure for / or incidental tools in connection with the execution of the contract inclusive of Sales Tax, WCT on work contract or any other tax, toll, customs duty or any other duty, fees, octroi, royalty etc., excluding Service tax which will be paid extra as actual in respect of the contract and the rates shall be firm irrespective of any variation in the prevailing rate of taxes, duties, levies, octroi etc and any fresh imposition of any of these by State/Central/Statutory bodies. Payment of taxes etc., is the responsibility of the contractor and shall not be payable by NRL. The contractor shall indemnify NRL against levy of any taxes, duties, royalty, octroi etc., in regard to the contract and in the event of NRL being assessed for any of the said imports, the NRL shall have the right to recover the total amount so assessed from the contractor’s dues and the contractor shall also be responsible for all costs or expenses that may be incurred by NRL in connection with any proceeding or litigation in respect of the same.

The rates quoted shall be treated to remain firm throughout the pendency of the

contract including any extension period that may be granted and shall not be subject to any sort of escalation even if such any escalation is due to any enactment made by either the State Government or the Central Government for either labour and/or the materials and/or PDIL. NRL shall not allow even a minor revision of prices of the

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quoted rates during the pendency of the contract under any circumstances whatsoever.

6.0 ISSUE OF WORKING DRAWINGS Approved working drawings marked “Good for execution/construction” shall be issued

by Consultant to the contractor progressively during the pendency of the contract. Sufficient quantum of workings drawings will be issued at the beginning. The contractor on this account shall not be entitled to put forth any claim whatsoever.

7.0 ROLE OF OWNER/CONSULTANT 7.1 The Owner/Consultant shall have authority to stop the work, whenever such stoppage

may become necessary to ensure the proper execution of the contract. He shall also have authority to inspect and reject all work and materials which do not conform to specifications, to direct the application of contractor’s forces to any portion of the work, as in his judgment is required, and to order the said force increased or diminished and to decide questions which arise in the execution of the work.

7.2 The Owner/Consultant reserve the right to suspend the work or part thereof at any

time and no claim whatsoever on this account shall be entertained. In case of any clarification the contractor may appeal to the Owner whose decision shall be final and binding thereupon.

7.3 The above inspection shall, however, not relieve the contractor of his responsibilities

in regard to defective materials or workmanship and the necessity for rectifying or replacing the same.

7.4 The judgment of Owner/Consultant for determining the category of an item not

mentioned in the schedule shall be final. 7.5 Water and Power shall both be issued free by NRL. Proper tapping/connection from nearby source to place of work is in scope of the contractor. 7.6 Engineer -in -Charge (EIC) for the Job shall be RCM, PDIL at NRL site. 8.0 SERVICE OF NOTICES OF CONTRACT The contractor shall furnish to the Owner/Consultant the name, designation and

address of his authorized Agent for the purpose of service of notice(s) regarding all complaints, communications and references and shall be deemed to have been duly given to the contractor if delivered to the contractor or his authorized agent or left at or posted to the address so given and shall be deemed to have reached such address in the ordinary course of post or on the day on which they were so delivered or left. In the case of contract by partners, any change in the constitution of the firm shall be forthwith informed by the contractor to the Owner/ Consultant.

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9.0 CONTRACTOR’S GUARANTEE The contractor agrees to give the guarantee of his works as per the technical

specification of ITB requirement, which shall remain valid till the validity of performance guarantee.

All materials incorporated in the work shall be new and both workmanship and materials shall be of good quality.

10.0 CONTRACTOR FULLY RESPONSIBLE FOR LAYOUT OF WORK The contractor shall remain fully responsible to provide detailed layout of different

structures according to the coordinates and reduced levels incorporated in the working drawings by taking reference from the Bench Marks of both the coordinates and the reduced levels which shall be given at a convenient place in the works site by Owner/ Consultant. The contractor shall provide necessary protection to keep the Bench Marks Undisturbed throughout the pendency of the contract. The accuracy of detailed layout of any element of a structure shall remain exclusively with the contractor. The contractor shall have to maintain a number of theodolites, total Station and level instruments etc. in good working conditions at site for the above purpose throughout the pendency of the contract, and shall make them available to Owner/Consultant for their use.

11.0 NOTHING EXTRA FOR ADVERSE SUB-SOIL CONDITION There may be variation in nature of sub-soil both horizontally and vertically. The

contractor shall have to take necessary precaution during excavation against any happening like collapsing of sides etc. Any slip or fall in excavation shall have to be cleared by the Contractor at his own cost. In case of excessive heaving, it shall have to be cut and refilled with lean concrete by the contractor at his own cost. The contractor shall have to adopt underwater work in case of occurrence of piping/quick conditions without any cost to Owner/Consultant.

12.0 CONTRACTOR’S RESPONSIBILITY FOR THE MANNER OF EXECUTION OF

WORK The Contractor shall be responsible for the manner and the method of executing the

work. The work shall be subject to the approval of Owner/ Consultant from time to time for purposes of determination of the question whether the work is executed by the contractor in accordance with the contract.

13.0 NO WORK SHALL BE UNDERTAKEN WITHOUT APPROVED WORKING

DRAWINGS No work shall be undertaken at Site by the contractor until detailed approved working

drawings marked “Good for execution/construction” for the same is issued by Owner/ Consultant. Any work done without the aforesaid working drawing shall be at the contractor’s own risk and costs.

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14.0 TERMS OF PAYMENT

14.1 As per ATTACHMENT – VIII of the Tender document “Terms of Payments” . 15.0 SUBMISSION OF BILL 15.1 For R/A Bills: Contractor is to submit the bills and record of measurements complete in all respect

duly certified by Owner/Consultant in three copies on approved proforma of Owner for works executed by him progressively.

15.2 MEASURMENT OF WORKS

Measurement of work shall be made in the units mentioned in the schedule of rates. 15.3 SUBMISSION OF FINAL BILL The final bill complete in all respect shall be submitted after certified completion of

work. The bill should be accompanied with the following documents: i. Job completion certificate. ii. No claim certificate on NRL’s prescribed proforma. iii. Site clearance certificate. iv. Performance guarantee duly amended to cover certified maintenance period. v. Indemnity certificate towards labours payment and all other statutory payments.

No claim shall be entertained after receipt of final bill. Settlement of final bill shall be made within 1 (one) month period subject to furnishing of all required documents / clarification and extension of time, if any, by NRL’s competent authority.

16.0 PROVISION FOR MULTIFARIOUS CHECKING OF WORK Before commencement of the actual PILING Works the position shall be checked

repeatedly by Owner/Consultant. No claim whatsoever shall be entertained on this account. The level of foundations shall be accurately maintained as shown in the drawings or as directed by the Owner/Consultant.

17.0 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK TO BE

CARRIED OUT If at any time after the commencement of the work, Owner/Consultant shall, for any

reason whatsoever, not require the whole work thereof as specified in the tender to be carried out, the Owner/Consultant shall give notice in writing of the fact to the contractor who shall have no claim of any payment or compensation whatsoever on account of any profit or advantage which he might have derived from the execution of

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work in full, but which he did not derive in consequence of the amount of the work not having been carried out, neither shall be contractor have any claim for compensation by reasons of any alternations having been made in original specifications, drawings and instructions which shall involve any curtailment of the work as originally contemplated.

18.0 ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK If it shall appear to the Owner/Consultant or his representative, that any work has

been executed with unsound, imperfect or unskillful workmanship or with materials of any inferior description or that any materials or articles provided by him for the execution of the work are unsound or of a quality inferior to at contracted for, or otherwise not in accordance with the contract, the contractor shall, on demand in writing from the Owner/Consultant specifying the work/materials/articles complained, notwithstanding that the same may have been inadvertently passed, certified and paid for, forthwith rectify, or remove and reconstruct the work so specified in whole or in part, as the case may require, or as the case may be, remove other unsuitable materials or articles so specified within a period specified by the Owner/Consultant at his own cost.

19.0 CLEARING, FILLING AND LEVELING OF SITE 19.1 The site shown on the layout plan shall be cleared by the contractor of all obstructions,

loose stones, materials, rubbish of all kinds of bushes, trees, grass as well as brush wood. All holes / hollow, whether originally / existing or produced by removal of loose stones or brush wood, shall be carefully filled up with earth, well rammed and leveled off as directed by the Owner/ Consultant. The contractor will not be entitled to any payment in his regard.

19.2 Contractor shall take care for cleaning and clearing all vegetation / wild growth etc

from the site necessary for executing his works. During execution of jobs also the working site shall always be kept cleaned up to entire satisfaction of the Engineer-in-Charge. Nothing extra shall be paid on this account.

19.3 The contractor shall also be responsible to clear all sand / mud etc from the road side

drains in which he might have disposed the muddy water generated during PILLING works.

20.0 CONTRACTOR TO COMPLY ALL LAWS 20.1 The contract shall be governed by the law in force in the Republic of India. 20.2 The contractor shall comply with all laws etc. The contractor shall be responsible to

secure compliance with the Central and States Laws as well as the Rules, Regulations, by-laws and orders of the legal authorities and statutory bodies which are in force or as may be in force from time to time. He shall give to the Municipal Corporation Committees, police and other relevant authorities all such notices, etc. as

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may be required by law and obtain all requisite license for temporary constructions, enclosures, etc. and pay all fees, taxes and such other dues or charges which may be leviable on account of any of his operations in executing the works under this contract. Owner/Consultant shall not pay anything extra to the contractor on this account. The contractor shall also make good at his own cost, any damage done by him to any adjoining property, during execution of work.

21.0 CONTRACTOR TO USE THE MATERIALS ONLY AFTER THE APPROVAL OF

OWNER The contractor shall use the materials only after the approval of Owner/ Consultant,

before incorporation of the same in the works. 22.0 COMPLIANCE OF ENTIRE PROVISIONS IS OBLIGATORY TO CONTRACTOR It shall always prevail, unless otherwise specifically stated, that the entire provisions of

the Tender Document have been accepted for compliance by the contractor without any reservation.

23.0 INCIDENTAL SERVICES 23.1 As specified in the special conditions of Contract, the Contractor may be required to

provide any or all of the following services: 23.2 At the request of Consultant or Owner, Contractor shall at his expense, dismiss from

work and replace any such employee as Owner/Consultant, may deem incompetent or careless or whose continued employment is deemed inimical to the interest of the Owner/Consultant or against public interest.

23.3 Other conditions of work at Site shall be mutually discussed and settled. 24.0 DEFECT LIABILITY PERIOD Defect Liability Period shall be 12 months from the date of issue of completion

certificate. 25.0. PRIORITY OF DOCUMENTS. The following is the order of priority in descending order. High priority document shall

take precedence over low priority document in case of any conflict:-

1. Drawings 2. Schedule of Rates 3. Scope of work & Technical Specifications 4. Special conditions of contract 5. Terms of Payment 6. General Conditions of Contract 7. Site working and safety conditions 8. Standards (Standards here shall mean National/ International Standards & specifications)

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9. issue of Materials

26.0. WEATHER CONDITIONS Owner/Consultant may order contractor to suspend any work which in the opinion of

Owner/Consultant may be subject to damage by prevailing weather conditions. No claim whatsoever on this account shall be entertained.

27.0 TIME SCHEDULE AND PROGRESS REPORTING 27.1 Time schedule network/bar chart. 27.1.1 Together with the Work Order/Contract confirmation, Contractor shall submit to

Owner/ Consultant, his time schedule regarding the documentation, supply of equipment and materials as well as information of his Subcontracts to be placed with their parties, including the dates on which Contractor intends to issue such Subcontracts.

27.1.2 The time schedule will be in the form of a network or a bar chart clearly indicating all

main or key events regarding documentation, supply of materials, site job, inspection, testing, and completion of work.

27.1.3 The original issue and subsequent revisions of Contractor's time schedule and or

Subcontractor's time schedules shall be sent to Consultant in two copies (of which one shall be reproducible) and two copies to Owner.

27.1.4 The time schedule network/bar chart shall be updated at least every fortnightly. 27.2 Progress Trend Chart/Fortnightly Report 27.2.1 Contractor shall report weekly to Owner/Consultant the progress of the execution of

Work Order/Contract and achievement of targets set out in time bar chart. 27.2.2 The progress will be expressed in percentages shown in the progress trend chart. 27.2.3 The first issue of the progress trend chart will be forwarded together with the time

bar chart along with the Work Order confirmation. 27.2.4 The weekly reporting will bear the updating of the progress trend chart. 27.2.5 All reporting will be done on e-mails and hard copies wherever required will follow. 28.0 INSTRUCTIONS, DIRECTIONS AND CORRESPONDENCE 28.1 The work described in Work Order is to be executed according to the standards, data

sheets, tables, Specifications and Drawings attached hereto and/or enclosed with the Work Order itself and according to all conditions both general and specific enclosed

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with the Work Order, unless any or all of them shall have been modified or cancelled in writing as a whole or in part.

i) All instructions and orders to Contractor shall, excepting what is herein provided,

be given by Owner/Consultant. ii) All the work shall be carried out under the direction of and to the satisfaction of

Owner/Consultant. iii) All communications including technical/commercial clarifications and/or

comments shall bear reference to the Work Order /Contract. iv) Invoice for payment against Work Order /Contract shall be addressed to Owner/

Consultant. v) The WORK Order/Contract number shall be shown on all invoices,

communications, packing lists, containers and bills of lading etc. 28.2 All correspondence from Contractor shall be forwarded in duplicate (2 copies) to

CONSULTANT and 02 copies to OWNER at following addresses:

CONSULTANT OWNER Mr Pawan Kumar Project Manager(EM-163) (Installation of Mounded Bullet Project) E-mail: [email protected] Projects & Development India Ltd., PDIL Bhawan,A-14, Sector-1 NOIDA – 201 301.(UP),India

Mr. G.S. Gogoi Chief Manager (Projects-Refinery) Tel. No. :03776-265596 Mobile No. 09435054507 Telefax : 03776-265514 E-mail :[email protected]

28.3 Correspondence on technical and commercial matters shall be dealt with in separate

letters for each Work Order /Contract and each copy of the letter shall be complete with all Annexures. Wherever possible, correspondence should be through e-mail to the above personnel so as to save time.

28.4 Correspondence for expediting and inspection shall be done directly with Inspector

with two copies to Consultant and one copy to Owner at NOIDA at above address. 29.0 QUALITY ASSURANCE / QUALITY CONTROL 29.1 Bidder shall include in his offer the Quality Assurance Programme containing the

overall quality management and procedures which is required to be adhered to during the execution of contract. After the award of the contract detailed quality assurance programme shall be prepared by the contractor for the execution of contract for various works which will be mutually discussed and agreed to.

29.2 The Contractor shall establish document and maintain an effective quality assurance

system outlined in recognized codes.

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29.3 Quality Assurance System plans/procedures of the Contractor shall be furnished in the form of a QA manual. This document should cover details of the personnel responsible for the Quality Assurance, plans or procedures to be followed for quality control in respect of Design, Engineering, Procurement, Supply, Installation, Testing and Commissioning. The quality assurance system should indicate organizational approach for quality control and quality assurance of the construction activities, at all stages of work at site as well as at manufacture's works and dispatch of materials.

29.4 The Owner/Consultant or their representative shall reserve the right to

inspect/witness, review any or all stages of work at shop/site as deemed necessary for quality assurance.

29.5 The contractor has to ensure the deployment of quality Assurance and Quality Control

Engineer(s) depending upon the quantum of work. This QA/QC group shall be fully responsible to carryout the work as per standards and

all code requirements. In case Engineer-in-charge feels that contractor's QA/QC Engineer(s) are incompetent or insufficient, contractor has to deploy other experienced Engineer(s) as per site requirement and to the full satisfaction of Engineer-In-Charge.

29.6 In case contractor fails to follow the instructions of Engineer-in-charge with respect to

above clauses, next payment due to him shall not be released unless until he complies with the instructions to the full satisfaction of Engineer-in-charge.

29.7 The Contractor shall adhere to the approved quality assurance system

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ATTACHMENT-VI

GENERAL CONDITIONS OF CONTRACT


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TABLE OF CONTENTS FOR


Sl. No. Description Page No.

(I) TABLE OF CONTENT (II) SUBMISSION OF TENDER

SECTION-I (GENERAL CONDITION OF CONTRACT) .................................................. 8

1.0 DEFINITION OF TERMS .................................................................................................... 8

SECTION-II (GENERAL INFORMATION) ....................................................................... 11 2.0 GENERAL INFORMATION ................................................................................................ 11 2.1 (a) Location of Site 11

(b) Access by Road 11 2.2 SCOPE OF WORK 11 2.3 WATER SUPPLY 11 2.4 POWER SUPPLY 11 2.5 LAND FOR CONTRACTOR’S FIELD OFFICE , GODOWN & WORKSHOP 13 2.6 LAND FORSIDENTAL ACCOMMODATION 13

SECTION-III (GENERAL INSTRUCTION TO TENDERERS) ......................................... 14

3.0 SUBMISSION OF TENDER ................................................................................................ 14 4.0 DOCUMENTS ...................................................................................................................... 14 4.1 GENERAL 14 4.2 ALL PAGES TO BE INITIALED 15 4.3 RATES TO BE IN FIGURES AND WORDS 15 4.4 CORRECTION AND ERASURES 15 4.5 SIGNATURE OF TENDERER 16 4.6 WITNESS 16 4.7 DETAILS OF EXPERIENCE 16 5.0 TRANSFER OF TENDER DOCUMENTS .......................................................................... 16 6.0 EARNEST MONEY .............................................................................................................. 16 7.0 VALIDITY ............................................................................................................................ 16 8.0 ADDENDA/CORRIGENDA ................................................................................................ 17 9.0 RIGHT OF OWNER TO ACCEPT OR REJECT TENDER ................................................ 17

10.0 SECURITY DEPOSIT .......................................................................................................... 17 11.0 TIME SCHEDULE ................................................................................................................ 17 12.0 COLLECTION OF DATA TENDERER’S RESPONSIBILITY ......................................... 18 13.0 RETIRED GOVERNMENT OR COMPANY OFFICERS .................................................. 18 14.0 SIGNING OF CONTRACT AGREEMENT ........................................................................ 18 15.0 FIELD MANAGEMENT BY ENGINEER-IN-CHARGE ................................................... 18 16.0 NOTE TO SCHDULE OF RATES ...................................................................................... 18 17.0 POLICY FOR TENDERERS UNDER CONSIDERATION ............................................... 19 18.0 AWARD OF CONTRACT ................................................................................................... 19

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19.0 CLARIFICATION OF TENDER DOCUMENT ................................................................. 19 20.0 LOCAL CONDITION .......................................................................................................... 19 21.0 ABNORMAL RATES .......................................................................................................... 20

SECTION-IV (GENERAL OBLIGATIONS) ...................................................................... 21

22.0 INTERPRETATION OF CONTRACT DOCUMENT ........................................................ 21 22.1 GENERAL 21 22.2 HEADINGS AND MARGINAL NOTES 21 22.3 SINGULAR AND PLURAL 21 23.0 SPECIAL CONDITION OF CONTRACT .......................................................................... 21 24.0 CONTRACTOR TO OBTAIN HIS OWN INFORMATION .............................................. 22 25.0 SECURITY DEPOSIT ......................................................................................................... 23 26.0 TIME OF PERFORMANCE ................................................................................................ 23 26.1 TIME FOR MOBILISATION 23 26.2 THE SCHEDULE OF CONSTRUCTION 24 27.0 FORCE MAJEURE .............................................................................................................. 24 28.0 EXTENTSION OF TIME ..................................................................................................... 24 29.0 COMPENSATION FOR DELAY (LIQUID DAMAGE) ..................................................... 24 30.0 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS

RESPONSIBLE COMPENSATION WITHOUT REFERENCE TO ACTUAL LOSS ...... 25 31.0 RIGHT OF OWNER TO FORFEIT SECURITY DEPOSIT ................................................ 25 32.0 FAILURE BY THE CONTRACTOR TO COMPLY WITH THE PROVISIONS OF THE

CONTRACT .......................................................................................................................... 25 33.0 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT

TAKEN UNDER CLAUSE 32.0 ENTITLED FAILURE BY CONTRACTOR. ................. 26 34.0 CHANGE IN CONSTITUTION ........................................................................................... 26 35.0 TERMINATION OF CONTRACT FOR DEATH ................................................................ 27 36.0 MEMBERS OF THE OWNER NOT INDIVIDUALLY LIABLE ....................................... 27 37.0 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS ...................................... 27 38.0 CONTRACTORS OFFICE AT SITE .................................................................................... 27 39.0 CONTRACTORS SUBORDINATE STAFF AND THEIR CONDUCT ............................. 27 40.0 (I) SUB-LETTING OF WORDS ........................................................................................... 28

(II) SUB CONTRACT FOR TEMPORARY WORKS ETC (III) LIST OF SUB CONTRACTORS TO BE SUPPLIED (IV) CONTRACTORS LIABILITY NOT LIMITED BY SUB CONTRACTORS (V) OWNER MAY TERMINATE SUB CONTRACTS (VI) NO REMEDY FOR ACTION TAKEN UNDER THIS CLAUSE

41.0 POWER OF ENTRY ............................................................................................................. 29 42.0 CONTRACTORS RESPONSIBILITY WITH MECHANICAL, ELECTRICAL

INTERCOMMINUCATION SYSTEM, AIR CONDITIONING CONTRACTORS AND OTHER AGENCIES ............................................................................................................. 30

43.0 OTHER AGENCIES AT SITE .............................................................................................. 30 44.0 NOTICES .............................................................................................................................. 30 45.0 RIGHT OF VARIOUS INTERESTS .................................................................................... 30 46.0 PATENTS AND ROYALTIES ............................................................................................. 31 47.0 LIENS .................................................................................................................................... 31 48.0 DELAYS BY OWNER OR HIS AUTHORISED AGENCIES ............................................ 32 49.0 PAYMENTS IF THE CONTRACT IS TERMINATED ....................................................... 32 50.0 NO WAIVER OF RIGHTS ................................................................................................... 33 51.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF

CONTRACTOR .................................................................................................................... 33 52.0 LANGUAGES AND MEASURES ....................................................................................... 33 53.0 TRANSFER OF TITLE ......................................................................................................... 33

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54.0 RELEASE OF INFORMATION ........................................................................................... 33 55.0 BRAND NAME ..................................................................................................................... 33 56.0 COMPLETION OF CONTRACT ......................................................................................... 34 57.0 SPARES ................................................................................................................................. 34

SECTION-V (PERFOMANCE OF WORK) ......................................................................... 35

58.0 EXECUTION OF WORK ..................................................................................................... 35 59.0 COORDINATION AND INSPECTION OF WORK ............................................................ 35 60.0 ALTERATIONS IN SPECIFICATIONS,DESIGN & EXTRA WORK ............................... 35 61.0 WORKS ON SUNDAY AND HOLIDAYS .......................................................................... 37 62.0 GENERAL CONDITIONS FOR CONSTRUCTION & ERECTION WORK ..................... 37 63.0 DRAWINGS TO BE SUPPLIED BY THE OWNER ........................................................... 37 64.0 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR............................................... 38 65.0 SETTING OUT WORKS ...................................................................................................... 39 66.0 RESPONSIBILITY FOR LEVELS AND ALIGNMENT..................................................... 39 67.0 MATERIALS TO BE SUPPLIED BY CONTRACTOR ...................................................... 39 68.0 STORES SUPPLIED BY OWNER/SECURITY OF MATERIALS/EQUIPMENTS .......... 40 69.0 CONDITION FOR ISSUE OF MATERIAL ......................................................................... 40 70.0 MATERIALS PROCURED WITH ASSISTANCE OF OWNER/RETURN OF SURPLUS

............................................................................................................................................... 41 71.0 MATERIALS OBTAIN FROM DISMANILING ................................................................. 42 72.0 ARTICLES OF VALUE FOUND ......................................................................................... 42 73.0 DISCREPENCIES BETWEEN INSTRUCTION ................................................................. 42 74.0 WORK IN MONSOON & DEWATERING ......................................................................... 42 75.0 ACTION WHERE NO SPECIFICATION IS ISSUED ........................................................ 42 76.0 INSPECTION OF WORKS ................................................................................................... 43 77.0 ASSISTANCE TO ENGINEER-IN-CHARGE ..................................................................... 43 78.0 TESTS FOR QUALITY OF WORKS/QUALITY ASSURANCE ....................................... 43 79.0 SAMPLES OF APPROVAL ................................................................................................. 44 80.0 ACTION AND COMPENSATION IN CASE OF BAD WORK ......................................... 44 81.0 SUSPENSION OF WORK .................................................................................................... 44 82.0 OWNER MAY DO PART OF WORK ................................................................................. 45 83.0 POSSESSION PRIOR TO COMPLETION .......................................................................... 45 84.0 TWELVE MONTHS PERIOD OF LIABILITY FROM THE DATE OF ISSUE OF

COMPLETION CERTIFICATE ........................................................................................... 45 84.1 FAILURE TO RECTIFY DEFECTS DURING LIABILITY PERIOD AND

VARIATIONS 45 84.2 EXTENDED LIABILITY ON CONTRACT PERFORMANCE GUARANTEE 45 84.3 CARE OF WORKS 46 84.4 DEFECTS PRIOR TO TAKING OVER 46 84.5 DEFECTS AFTER TAKING OVER 46 85.0 GUARANTEE / TRANSFER OF GUARANTEE ................................................................ 47 86.0 TRAINING OF OWNER’S PERSONAL ............................................................................. 47 87.0 REPLACEMENT OF DEFECTIVE PARIS & MATERIALS ............................................. 47 88.0 DEFENCE OF SUITS ........................................................................................................... 48 89.0 CONSTRUCTION AIDS, EQUIPMENT'S, TOOLS & TACKLES .................................... 48

SECTION –VI CERTIFICATES AND PAYMENTS .......................................................... 49

90.0 SCHEDULE OF RATES AND PAYMENTS ....................................................................... 49 91.0 PROCEDURE FOR MEASUREMENT AND BILLING OF WORK IN PROGRESS ....... 50 92.0 LUMP-SUMS IN TENDER .................................................................................................. 51 93.0 RUNNING ACCOUNT PAYMENTS TO BE REGARDED AS ADVANCES .................. 52 94.0 NOTICE OF CLAIMS FOR ADDITIONAL PAYMENTS.................................................. 52 95.0 PAYMENT OF CONTRACTOR’S BILL............................................................................. 52

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96.0 RECEIPT FOR PAYMENT .................................................................................................. 53 97.0 COMPLETION CERTIFICATE ........................................................................................... 53 98.0 FINAL DECISION AND FINAL CERTIFICATE ............................................................... 54 99.0 CERTIFICATE AND PAYMENTS NO EVIDENCE OF COMPLETION ......................... 54 100.0 DEDUCTIONS FROM THE CONNTRACT PRICE ........................................................... 54

SECTION –VII TAXES AND INSURANCE ...................................................................... 55

101.0 TAXES DUTIES, OCTROLETC .......................................................................................... 55 102.0 SALES TAX/TURN OVER TAX ......................................................................................... 55 103.0 EXCISE DUTY (ON WORKS CONTRACT ONLY) .......................................................... 55 104.0 INSURANCE ........................................................................................................................ 55 105.0 DAMAGE TO PROPERTY OR ANY PERSON OR ANY THIRD PARTY ...................... 57

SECTION- VIII LABOUR LAWS AND ARBITRATION ................................................. 59

106.0 LABOUR LAWS ................................................................................................................... 59 107.0 IMPLEMENTATION OF APPRENTICES ACT,1961 / PROVIDENT FUND ACT .......... 60 108.0 CONTRACTOR TO INDEMNIFY THE OWNER .............................................................. 60 109.0 HEALTH AND SANTARY ARRANGEMENTS FOR WORKERS ................................... 61 110.0 ARBITRATION .................................................................................................................... 61 111.0 JURISDICTION .................................................................................................................... 62

SECTION-IX SAFETY CODE ............................................................................................ 63

112.0 GENERAL ............................................................................................................................. 63 113.0 SAFETY REGULATIONS ................................................................................................... 63 114.0 GENERALS RULES ............................................................................................................. 63 115.0 CONTRACTOR’S BARRICADES ...................................................................................... 63 116.0 SCAFFOLDING .................................................................................................................... 64 117.0 EXCAVATION AND TRENCHING ................................................................................... 64 118.0 DEMOLITION/GENERAL SAFETY................................................................................... 65 119.0 CARE IN HANDLING INFLAMMABLE GAS .................................................................. 67 120.0 TEMPORARY COMBUSTIBLE STRUCTURES ............................................................... 67 121.0 PRECAUTIONS AGAINST FIRE ........................................................................................ 67 122.0 EXPLOSIVES ....................................................................................................................... 67 123.0 MINES ACT .......................................................................................................................... 67 124.0 PRESERVATION OF PLACES ........................................................................................... 68 125.0 OUT BREAK OF INFECTIOUS DISEASES ....................................................................... 68 126.0 USE OF INTOXICANTS ...................................................................................................... 68

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SUBMISSION OF TENDER

From: M/S To: Subject: Tender in response to ……………………………………… …………………………………………………………………… Dear Sirs, We hereby submit our offer in full compliance with the terms and conditions of the attached tender. Earnest money Deposit in the form of a ………………………………for an amount of RS……………………..Valid upto ……………………………………………………is enclosed. Yours truly, Signature of Tenderer Full name of the person Signing the Tender Title and capacity of the person

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CERTIFICATE AS TO CORPORATE PRINCIPAL

I…………………………………………….Certify that I am ……………………………………..Secretary of the corporation organized under the laws of……………………………………….and that…………… ………………………….who signed the above tender is authorized to bind the corporation company/firm by authority of its governing body /Board of Directors, etc.

…………..……………………………………

Secretary. /M.D/Director/G.M.

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SECTION -1

GENERAL CONDITIONS OF CONTRACT 1.0 DEFINITION OF TERMS:

In the contract documents as herein defined where the context so admits, the following words and expressions will have the following meanings:

(1) “The Owner” means the Numaligarh Refinery Limited company within the companies act 1956

having its registered office at Tarun Nagar, 4th Road, Guwahati-781005, Assam.

(2) The “Contractor” means the person or persons, firm or company or corporation whose tender has been accepted by the Owner and includes the Contractor’s legal representatives, his successors and permitted assigns.

(3) The “Managing Director” shall mean the Managing Director of the Numaligarh Refinery Limited (NRL) or his successor in office as designated by the Owner.

(4) The “Chief Engineer” shall mean the General Manager (project)/ Executive Director (proj.), Numaligarh Refinery Limited, or his successor in office or his authorized Project Nominee.

(5) The “Engineer-in-charge” shall mean the person designated as such by the owner and shall include those who are expressly authorized by him to act for an on his behalf of operation of this contract.

(6) The “Work” shall mean the works to be executed in accordance with contract or part there of as the case may be and shall include all extra, additional, altered or substituted works as required for purpose of the contract.

(7) The “Permanent Work” means and includes works which will be incorporated in and form a part of the work to be handed over to the owner by the contractor on completion of the contract.

(8) “Construction Equipment” means all appliances/equipment and things what so ever nature for the use in or for the execution, completion, operation or maintenance of the work or temporary works (as here-in- after defined) but does not include materials or other things intended to form or to be incorporated in to the work, or camping facilities.

(9) “Site” shall mean the lands and other places on, under, in or through which the permanent works are to be carried out and any other lands or places provided by the owner for the purpose of the contract.

(10) “Contract Documents” means collectively the tender documents, Designs, Drawings, Specification, schedule of quantities and Rates, Letter of Acceptance and agreed variations if any and such other documents constituting the tender and acceptance thereof.

(11) The “Contract” shall mean the agreement between the owner and the contractor for the execution of the works including there in all Contract documents.

(12) “CONSULTANT” shall means the Consulting Engineers to the OWNER engaged for a particular project/service.

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(13) “Manager to project/project Manager/project co-ordinator”shall mean manager in charge of this project designated by CONSULTANT or his successor or his authorized nominee.

(14) The “Sub contractor” means any person or firm or company (other than the contractor) to whom any part of the work has been entrusted by the contractor, with prior written consent of the engineer-in-Charge, and the legal personal representatives, successors and permitted assigns of such person, firm or company.

(15) The “Specification” Shall mean all directions. Provisions the various technical specification, attached and referred to the tender documents which pertain to the method and manner of performing the work or works to the quantities and qualities of the work or works and the materials to be furnished under the contract for the work or works, as may be exemplified or modified by the owner or Engineer-in-charge during the performance of contract in order to provide for the unforeseen conditions or in the best interests of the work or worksheet shall also include the edition of relevant Indian standard specifications including all addenda / corrigenda published before entering into contract .

(16) The “Drawings” shall include maps, plans and tracings or prints or sketches thereof with any modifications approved in writing by the engineer-in-charge and such other drawing as may, from time to time.be furnished or approved in writing by the engineer-in-charge.

(17) The “Tender” means the proposal along with supporting documents submitted by the contractor for consideration by the owner.

(18) The “Alternation order”means an order given in writing by the engineer-in-charge to effect additions to or deletions from and alternation in the works.

(19) “Virtual completion” means completion of all important/essential works pending certain small value works kept inabeyance by the owner to achieve required co-ordinate completion with other inter linked unavoidable activities.

(20) The “Completion certificate” shall mean the certificate to be issued by the engineer-in –charge when the works have been completed in accordance of CONTRACT DOCUMENT to his satisfaction. Completion certificate shall include completion of works with respect to virtual completion subject to owner’s decision to declare virtual completion with agreed time.

(21) The “Final Certificate” in relation to a work means the certificate regarding the satisfactory compliance of various provisions of the contract by the contractor issued by the engineer-in-charge / owner after the period of liability is over.

(22) The “PEROID OF LIABILITY” in relation to a work means the specified period from the date of COMPLETION CERTIFICATE up to the date of issue of FINAL CERTIFICATE during which the contractor stands responsible for rectifying all defects that may appear in the works executed by the contractor in pursuance of the contract and includes workmanship defect, warranties against Manufacturing/Fabrication defects covering all materials, plants, equipment’s, components and the like supplied by the contractor.

(23) The “APPOINTING AUTHORITY” for the purpose of arbitration shall be the managing director or any other person so designated by the owner.

(24) “Temporary Works” shall mean all temporary works of every kind required in or about the execution, completion or maintenance of works.

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(25) “Plans” shall mean all maps, sketches and layouts as are incorporated in the contract in order to define broadly the scope and the specification of the work or works, and all reproductions thereof.

(26) “Notice in writing or written notice” shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise provide to have been received by the addressee) by registered post to the latest known private or business address or registered office of the addressee and shall to deemed to have been received in the ordinary course of post it would have been delivered.

(27) “Approved” shall mean approved in writing including subsequent written confirmation of previous verbal approval and “Approval” means approval in writing including as aforesaid.

(28) “Telex/Letter of Intent” shall mean an intimation by a Telex /letter to Tendered (s) that the tender has been accepted in accordance with the provisions contained in the letter.

(29) “Day” means a day of 24 hours from midnight to midnight irrespective of the number of hours worked in that day.

(30) “Working Day” means any day other than declared to be holiday or rest day by the owner.

(31) “Week” means a period of any consecutive seven days.

(32) “Metric system” all technical documents regarding the construction of works are given in the metric system and all work in the project should be carried out according to the metric system. All documents concerning the work shall also be maintained in the metric system.

(33) “Value of contract” means the sum accepted or the sum calculated in accordance with the prices accepted in tender and/or the contract rates as payable to the contractor for the entire execution and the full completion of the work.

(34) “Language for Drawings and instruction” all the drawings, titles, notes, instruction, dimension, etc. shall be in English language.

(35) “Mobilization” shall mean establishment of sufficiently adequate infrastructure by the contractor at “site” comprising of construction equipment, aids, tools tackles including setting of site offices at facilities such as power, water, communication etc. Establishing manpower organization comprising of resident Engineers, Supervising personal and adequate strength of skilled, semi-skilled an UN-skilled workers, who with the so established infrastructure shall be in a position to commence execution of work at site (s) , in accordance with the agreed time schedule of completion of work . Mobilization has been considered to have been unachieved, if the contractor is able to establish infrastructure as indicated above to begin work at all site (S)/ location as per the time, schedule, where so warranted in accordance with agreed schedule of work implementation to the satisfaction of engineer-in –charge/owner.

(36) “Commissioning” shall mean putting into service .of the system including the plant (s) equipment (s) , vessel (s), pipeline, machinery (is), or any other section or sub section of installation (S) per training to the work of the contractor after successful testing and trial runs of the same.

“Commissioning” can be either for a completed system or a part of system of a combination of system or sub system and can be perform in any sequence as desired by owner and in a manner established to be made suited according to availability of prerequisites. Any such readjustments made by owner in performance of commissioning activity will not be constructed to be violating contract provisions and contractor shall be deemed have provided for the same.

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Section –II 2.0 GENERAL INFORMATION: 2.1 (a) location of site :

The proposed location of project site is defined in the special condition of the contract.

(b) Access by Road :

Contractor if necessary if build other temporary access road to the actual site of construction for

his own work at his owns cost. The contractor shall be required to permit the use of the roads so constructed by him for vehicle of any other parties who may be engaged on the project site. The contractor shall also facilitate construction of the permanent roads should the construction there of start while he is engaged on this work. He shall make due allowance in this tender for any inconvenience he anticipate on such account.

Non availability of access roads and railway siding the use of the contractor shall in no case

condone any delay in the execution of works nor be the cause for any claims for compensation against the owner.

2.2 Scope of work:

The scope of work is defined in the special condition of contract and specification. The contractor shall provide all necessary materials, equipment, labour etc. For the execution and maintenance of the work till completion unless otherwise mentioned in this tender documents. All materials that go with the work shall be approved by Engineer-in-Charge prior to procurement and use.

2.3 Water supply: Contractor will have to make his own arrangements for supply of water to his labour camps and for works. All pumping installation, pipe net wok and distribution system will have to be Carried by the contractor at his own cost.

Alternatively the owner his direction may endeavor to provide water to the contractor at the owner’s source of supply provided the contractor make his own arrangement For piping net work and arrangement from source of supply and distribution pipe net Work shall have the prior approval of the Engineer-In-Charge, so as not to interfere with the Layout and progress of the other construction works. In such case, the rate for water shall be Rs.2.99 per kilo litre which will be deducted from the running account bills.

However, the owner doesn’t guarantee the supply of water and this does not relieve the contractor of his responsibility in making his own arrangement and for the timely completion of the Various works as stipulated.

2.4 POWER SUPPLY: 2.4.1 Owner will supply power at 400/440v subject to availability, at the nearest sub-station from where the

contractor will make his own arrangements for temporary distribution. All the works will be done as per IEA regulations and passed by the Engineer-In-Charge. The temporary lines will be removed forthwith after the completion of the work or if there is any hindrance cause to the other work due to the alignment of these lines, the contractor will reroute or remove the temporary lines at his own cost. The contractor at his cost will also provide suitable electric meters (duly tested by state electricity board),

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fuses, switches, etc., for purposes of payment to the owner which should be in the custody and control of the owner. The cost of power supply shall be payable to the owner every month at Rs.2.53 (rupees two and paise fifty-three only) per kWh, which would be deducted from the running accounts bills. The owner shall not, however, guarantee the supply of electricity and no compensation for failure or short supply of electricity will be entertained.

2.4.2 It shall be the responsibility of the contractor to provide and maintain the complete installation of the

load side of the supply with due regard to safety and proper circuit protection requirement at site. All cabling, equipment, installations etc. shall comply in all respects with the latest statutory requirement and safety provisions i.e. as per the Central/State electricity acts and rules etc. The contractor will ensure that his equipment and electrical wiring etc. are installed and modified, maintained by a licensed Electrical/Supervisor. A test certificate to be produced to Engineer-in-charge for this approval, before power is made available. Non adhere of safety code shall render the contractor to be penalized as deemed fit by Engineer-In-Charge.

2.4.3 At all times IEA regulation shall be followed failing which the owner has a right to disconnect the

power supply without any reference to the contractor. No claim shall be entertained for such disconnection by the Engineer-In-Charge. Power supply will be reconnected only after production of fresh certificate from the authorized electrical supervisors.

2.4.4 The owner is not liable for any loss or damage to the contractor’s equipment as a result of variation of

voltage or frequency or interruption in power supply or other loss to the contractor arising there from. 2.4.5 The contractor shall ensure that the electrical equipment installed by him are such that average power

factor does not fall bellow 0.90 in any month, he will reimburse to the Owner for all units consumed during the month. (On account of low P.F.I)

2.4.6 The power supply required for contractors colony near the plant site will be determined by the owner

and shall be as per State electricity Board, Rules and other statuary provisions applicable for such installation from time to time. In case of power supply to contractors colony, the power will be made single point and the contractor shall make his own arrangement at his own cost for distribution to the occupants of the colony as per electricity Rules and acts. The site area and the colony shall] be sufficiently illuminated to avoid accidents.

2.4.7 The contractor will have to provide and install his own light and power meters duly tested by the State

electricity Board which will be governed as per Central/State Government Electricity rules. The owner shall seal the meters.

2.4.8 In case of damage of any of the Owner’s equipment on account of fault, intentional or unintentional on

the part of the contractor, the Owner reveres the right to recover the cost of such damage from the contractor’s bill. Cost of HRC Fuses replace at the Owner’s terminals due to any fault in the contractor’s installation shall be to contractor’s account at the rates decided by the Engineer-in-charge. Ratings of fuses to be provided/use by the contractor shall not be more than the rating approved by owner.

2.4.9 Only motors up to 3 HP will be allowed be started direct on line. For motors above 3 HP and upto 100 hp a suitable Starting devices approved by the Engineer-in-Charge shall be provided by the Contractor. For motors above 100 HP slip ring induction motors with suitable with suitable starting devices as approved by the Engineer-in-Charge shall be provided by the contractor.

2.4.10 The contractor shall ensure at his cost that all-electric lines and equipment and all installation are

approved by the state electricity Inspector before power can be supplied by the owner.

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2.4.11 The total requirement of power with equipment wise breakup shall be indicated by the tenderer along with his tender.

2.5 LAND FOR CONTRACTOR’S FIELD OFFICE, GODOWN AND WORKSHOP:

The Owner will at his own discretion and convenience and for the duration of the execution of the work make available near the site, land for construction of contractor’s Field office, godown workshop and assembly yard required for the execution of the Contract. The contractor shall at his own cost construct all these temporary buildings and provide suitable water supply and sanitary arrangement approved by the Engineer-in-Charge.

On completion of the works or on getting notice from the owner which ever is earlier, the contractor shall remove all temporary works, structures erected by him and have the SITE cleaned as directed by the Engineer-In-Charge .If the Contractor shall fail to comply with this requirement, the Engineer-in-Charge may at the expense of the contractor remove such surplus, and rubbish materials and dispose off the same as he deems it and get the site cleared as a foresail , and contractor shall forthwith pay the amount of all expenses so incurred and shall have no claim in respect of any such surplus materials disposed off as aforesaid. The owner reserve the right to ask the contractor any time during the tendency of the contract to vacate the land by giving 7 days notice on security reasons or on national interest or otherwise. A token licenses of fee of Rs.100/- per hectare or part or thereof per annum shall be charge for the land so occupied. If the contractor fails to clear/vacate the site and clean the debris the same shall be done by the Engineer-in-charge engaging and agency an the cost incurred for doing so shall be recovered from bill/S.D or any other works.

2.5.1 PUTTING UP BUILDINGS ON PROJECT SITE:

The contractor shall put up temporary structures as required by them for their office, fabrication shop and construction stores only in the area allocated to them on the project site by the owner or his authorised representative. No tea stalls/canteen’s should be put up or allowed to be put up by any contractor in the allotted land complex area without prior written permission of the owner.

No un authorized buildings, construction or structure s should be put up by the contractor any where on the project site. For uninterrupted fabrication of the work, Contractor, shall put up temporary covered structures at his cost within area (12M&50M or as considered necessary) in the location allocated to them in the project site by the owner or his authorized representatives, but after written approval from the owner.

2.6 LAND FOR RESIDENTIAL ACCOMMODATION: Land on temporary basis for residential accommodation for stuff and labour will be made available at the direction of the Engineer-in-Charge and rent for the same will be as decided by the Engineer-in-Charge according to the location and area taken by the Contractor.

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SECTION-III

GENERAL INSTRUCTIONS TO TENDERERS

3.0 SUBMISSION OF TENDER:

3.1 Tenders must be submitted without making any additions, alterations, and as per details given in other

clauses here under. The requisite details shall be filled in by the contractor in page 1 of tender Document. The rates shall be filled in the schedule given in this tender document.

3.2 Addenda/Corrigenda to tender document, if issued, must be signed and submitted along with the tender

document. The tenderer should write clearly the revised quantities in the schedule of rates of tender document and should price the work based on revised quantities when amendments of quantities are issued in addenda.

3.3 Covering letter along with its enclosures accompanying the tender document and all further correspondence shall be submitted in Qua-druplicate (FOUR COPIES).

3.4 Tenderers are advised to submit quotations based strictly on the terms and conditions and specifications contained in the tender documents and not to stipulate any deviations.

3.5 Tenders should always be placed in double scaled covers, superscribing Tender for Numaligarh Refinery Limited (NRL) project, Tender Notice No. due for opening on…………………….The full name, address, and telegraphic address of the Tenderers shall be written on the bottom left hand corner of the sealed cover.

4.0 DOCUMENTS: 4.1 General:

The tenders as submitted, will consist of the following:

(i) Complete set of tender documents (Original) as duly filled in and signed by the tenderer as prescribed by in different clause of the tender document.

(ii) Earnest money in the manner specified in clause 6 hereof.

(iii) Power of attorney or a true copy thereof duly attested by a Gazetted officer in case an

authorized representative has signed the tender, as required by the clause 4.5 hereof.

(iv) Income tax clearance certificates (ITCC) and sales tax clearance certificate in original or true copies duly attested by Gazetted Officer in the Performa prescribe by the govt. of India should accompany the tender. The ITCC should be in the name of the firm/individual quoting for the work .In the absence of ITCC tenderer may not be awarded the worked tendered for, in light of central government directive/instructions.

(v) Information regarding Tenderers in the Performa enclosed.

(vi) Details of work of similar type and magnitude carried out by the tenderer in the Performa given at the end of this book let.

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(vii) Organization chart giving details of field management at site the tenderer proposes to have for this job.

(viii) Details of construction plant and equipment’s available with the tenderer for using in this working the Performa enclosed under the head “Information regarding equipment’s which the tenderer proposes to use for this work.”

(ix) Solvency certificate from schedule bank to prove the financial ability to carry out the work tendered for.

(x) Latest balance sheet and profit and loss account duly audited.

(xi) Details of present commitment as per Performa enclosed to tender document

(xii) Data required regarding sub contractor(s) /Suppliers/Manufacturers and other technical information’s the tenderer wish to furnish

(xiii) List showing all enclosures to tender.

4.2 ALL PAGES ARE TO BE INITIALLED:

All signature in tender document shall be dated as well as all the pages of all section of tender document shall be initialed at the lower right hand corner and signed wherever required in the tender papers by the tenderer or by a person holding power of attorney authorizing him to sign on behalf of the tenderer before submission of tender.

4.3 RATES TO BE IN FIGURES AND WORDS:

The tenderer should quote in English in both in figures as well as in words the rates and amounts tendered by him for; each item in .the schedule of rates in such a way that interpolation/Extrapolation is not possible. The amount for each item should be worked out and entered requisite total given of all items, both in figures and in words. The tendered amount for the work shall be entered in the tender and duly signed by the Tenderer. If some discrepancies are found between the RATES in FIGURES and WORDS or the AMOUNT shown in the tender, the following procedure shall be followed: (a) When there is difference between the rates in the figures of words, the rates which corre sponds

to amount worked out by the tenderer shall be taken as correct. (b) When the rate quoted by the tenderer in figures and words tally but the amount is in correct the

rate quoted by the tenderer shall be taken as correct.

(c) When it is not possible to ascertain the correct rate by either of above method, the rate quoted in words shall be taken as correct. (Or the lowest of the rates written in figure and words.)

4.4 CORRECTIONS AND ERASURES:

All corrections and alterations in the entries of the tender paper shall signed in fully by the tenderer with date. No erasures or over writing are permissible.

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4.5 SIGNATURE OF TENDERER: 4.5.1 The tenderer shall contain the name, residence and place of business of person or persons making the

tender and shall be singed by the TENDERER with his usual signature. PATNERSHIP firms shall furnish the full names of all partners of the tender. It should be signed in the partnership’s name by all the partners or by duly authorized representative followed by the name and designation of the person signing. Tender by a corporation shall be signed by an authorized representative and a power of Attorney in that behalf shall accompany the tender . A copy of constitution of the firm with names of all partners shall be furnished.

4.6 WITNESS:

Witness and sureties shall be persons of status and property and their names, occupation and address shall be stated bellow their signature.

4.7 DETAILS OF EXPERIENCE:

The tenderer should enclose the documents and furnished details as per Performa enclosed to show that he has previous experience in having successfully completed in recent past work of this nature, together with the names of owners location of sites. Value of contract date of commencement and completion of works, delays if any reason of delay an other details along with documentary evidences The information so provided if found partly or fully false shall render the tender of such Contractor liable to be rejected.

5.0 TRANSFER OF TENDER DOCUMENTS: Transfer of tender documents purchased by one intending tenderer to another is not permissible.

6.0 EARNEST MONEY:

6.1 The tenderer must pay earnest money as given in the notice inviting tenders and attach the official

receipt with the tender failing which the tender is liable to be rejected. The earnest money can be paid in Call Deposit Receipt (CDR), Demand Draft or Bank Guarantee of state Bank of India or any schedule “A” Nationalized Bank in favor of Numaligarh Refinery Limited (NRL), Guwahati. The Bank guarantee to be furnished in lieu of Earnest money shall be kept valid for a period of “SIX MONTHS”from the date of opening of tender.

6.2 The Bank Guarantee so furnished by the tenderer shall be in the proforma prescribe owner. No interest shall be paid by the owner on the earnest money deposited by the tenderer. The earnest money of the unsuccessful tenderer will be refunded within a reasonable period of time.

6.3 The earnest money deposited by successful tenderer will be retained towards the security deposited for the fulfillment of the contract, but shall be forfeited if the tenderer fails to deposit the requisite initial security deposit as per clause 10 hereof and /or fails to start work within a period of 21 days or fails to execute the agreement within 10 days of the receipt by him of the notification of acceptance of tender.

7.0 VALIDITY:

Tender Submitted by Tenderers shall remain valid for acceptance for a period of six months from the date of opening of the tender. The tenderers shall not be entitled during the said period of six months, without the consent in writing of the Owner, to revoke or cancel his tenderer to vary the tender given or any term thereof. In case of tenderer revoking or canceling his tender or varying any term in regard thereof without the consent of Owner in writing, the owner shall forfeit the earnest money paid by him alongwith tender.

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8.0 ADDENDA/CORRIGENDA: 8.1 Addenda/Corrigenda to the tender documents may be issued prior to the date of opening of the tenders

to clarify documents or to reflect modification in design or contract terms.

8.2 Each addendum/corrigendum issued by the project manager will be distributed in duplicate to each person or organization to whom a set of tender documents has been issued. Each recipient will retain one copy of each addendum/corrigendum for submission along with his tender and return one signed copy to Engineer-in-Charge as acknowledgement of receipt of the same. All addenda/corrigenda issued by project manager shall become of part of tender documents.

9.0 RIGHT OF OWNER TO ACCEPT OR REJECT TENDER: 9.1 The right to accept the tender will rest with the owner. The owner however does not bind himself to

accept the lowest tender and reverses to itself, the authority to reject any or all the tender received without assigning any reason whatsoever. The whole work may be split up between more than one contractors or accepted in part (not entirely) if considered expedient. Quoted rates should hold good for such eventualities.

9.2 Tenders in which any of particulars and prescribe information are missing or are incomplete in respect and/or the prescribed conditions are not fulfilled are liable to be rejected.

9.3 Canvassing in connection with tender is strictly prohibited and tender submitted by the Tenderer who resorts to canvassing will be liable to rejection. Tender containing uncalled for remarks or any additional conditions are liable to be rejected.

10.0 SECURITY DEOPOSIT:

The person/ persons whose tender may be accepted (here after called the contractor) shall within 10 days of the receipt by him of the notification of the acceptance of the tender, shall remit/deposit the initial security deposit of 2.5% of the accepted value of the tender to Numaligarh Refinery Limited.

11.0 TIME SCHEDULE: 11.1 The work shall be executed strictly as per the time schedule given in appendix-I in tender document.

Period of construction given in time schedule includes the time required for mobilization as well as testing, rectification if any, re testing and completion in all respect to the entire satisfaction of Engineer-in-Charge.

11.2 A joint programmes of execution of the work will be prepared by the Engineer-in -Charge and Contractor based on priority requirements of the project. This programme will take into account the time for completion in 11.1 and the time allowed for the priority works by the Engineer-In-Charge.

11.3 Monthly/Weekly programmes will drawn up by the Engineer-in-Charge jointly with the contractor based on availability of work fronts and the joint construction program as per 11.2 above. The contractor shall scrupulously adhere to these targets/programmes by deploying adequate personal, construction tools and tackles and he shall also supply himself all materials of his scope of supply on good time to achieve the target programmes. In all matters concerning the extent of target set out in the weekly and monthly programmes and the degree of achievement, the decision of the Engineer-in-Charge will be final and binding on the contractor.

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12.0 COLLECTION OF DATA TENDERER’S RESPONSIBILITY:

The tenderer shall visit the site and acquaint himself fully of the site and no claim whatsoever will be entertained on the plea of ignorance or difficulties involved in execution of work or carriage of materials.

13.0 RETIRED GOVERNMENT OR OWNERS OFFICERS:

No Engineer of Gazetted rank or other gazetted officer, employed in Engineering or Administrative duties in an Engineering department of the State/Central Government or of the owner is allowed to work as a contractor for a period of two years after his retirement or resigning from government service, or from the employment of the owner without the previous permission of the owner. The contract, if awarded, is liable to be cancelled if either the contractor any of his employees found at any time to be such a person, who had not obtain the permission of the State/Central Government or of the owner as aforesaid before submission off tender, or engagement in the contractors service as the case may be.

14.0 SIGNING OF CONTRACT AGREEMENT:

The successful tenderer shall be required to execute an agreement in the proforma attached with tender document within 10 days of the receipt by him of the notification of acceptance of tender. In the event of failure on the part of the successful tenderer to signed the agreement within the above stipulated period the earnest money or his initial deposit will be forfeited and the acceptance of the tender shall considered as cancelled.

15.0 FIELD MANAGEMENT BY ENGINEER-IN-CHARGE: 15.1 The field management will be the responsibility of the Engineer-In-Charge, who will be nominated by

the owner. The Engineer-In-Charge may also authorized his representative to perform his duties and functions.

15.2 Clause 76 of the general conditions of contract shall be referred to in his connection.

15.3 The Engineer-In-Charge shall coordinate the works of various agencies engaged at site to ensure minimum disruption of work carried out by different agencies. It shall be the responsibility of the contractor to plan and execute the work strictly in accordance with site instruction to avoid hindrance to the work being executed by other agencies.

16.0 NOTE TO SCHEDULE OF RATES: 16.1 The schedule of rates should be read in conjunction with all the other sections of the tender.

16.2 The tenderer shall be deemed to have studied the drawings, Specification and details of work to be done

within time schedule and to aquatinted himself of the conditions prevailing at site.

16.3 Rates must be filled in the copies of pages of schedule of rates of original tender documents. . If quoted in separate typed sheet no variation in item description or specification shall be accepted. Any exception taken by the tenderer to the schedule of rates shall be brought out in the terms and condition of offer, but it does not guarantee acceptance of the same by the owner.

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16.4 The quantities shown against the various items are only approximate. Any increase or decrease in the quantities shall not from the basis of alteration of the rates quoted and accepted. However any likely increase in quantity of any items should be brought to the notice of Engineer-In-Charge well in advance prior to execution.

16.5 The Owner reserves the right to interpolate the rate for such items of work falling between similar items of lower and higher magnitude.

17.0 POLICY OF TENDERS UNDER CONSIDERATION: 17.1 Only those tenders which are complete in all respects and are strictly in accordance with the terms

conditions and Technical specifications of tender document, shall be considered for evaluation. Such tenders shall be deemed to be under consideration immediately after opening of tender and until such time of an official intimation of acceptance/rejection of tender s made by owner to the tenderer.

17.2 Owner/CONSULTANT if necessary, will obtain clarifications on the tender by requesting for such

information clarifications from any or all tenderers either in writing or through other means of communication as may be necessary, and the tenderers are advise to refrain from contracting by any means owner/CONSULTANT and or their employees(s)/representatives (S) of their own, on matters related to tenders under consideration. Tenderers will not be permitted to change the substance of the tenders after opening of tenders.

18.0 AWARD OF CONTRACT: 18.1 The acceptance of tender will be intimated to the successful tenderer by Owner either by

Talax/Telegram/Fax or by letter or likes means defined as LETTER OF ACCEPTANCE OF TENDER. 18.2 OWNER/CONSULTANT will be the sole judge in the matter of award of contract and the decision of

OWNER shall be final and binding, however subject to fulfillment of clause 17.0 above and other relevant requirements of contract documents, works shall be awarded to the techno-commercially accepted lowest tenderer provided accepted rates are within reasonable variation with approved estimated rates/amount and work able.

19.0 CLARIFICATION OF TENDER DOCUMENT: 19.1 The tenderer is required to carefully examine the technical Specifications, condition of contract,

Drawing and other details relating to work and given in tender document and fully inform himself as to all condition and matters which may in any way affect the work or the cost thereof In case the tenderer is in doubt about the completeness or correctness of any of the contents of the tender document, he should request in writing for an interpretation/clarification to OWNER/CONSULTANT in triplicate, OWNER/CONSULTANT will than issue interpretation/clarification to Tenderer in writing. Such clarifications and or interpretations shall from part of the specification and Documents and shall accompany the tender which shall be submitted by tenderer within time and date as specified in invitations to tender.

19.2 Verbal clarification and information given by OWNER/CONSULTANT or its employee(s) or its

representatives shall not in any way be binding on owner. 20.0 LOCAL CONDITIONS: 20.1 It will be imperative on such tenderer to inform himself of local conditions and factors which may have

any effect on the execution of WORK covered under the tender document. In their own interest, the tenderer are requested to familiarizes themselves with the Indian Income Tax Act 1961, Indian Companies Act 1956. Indian Custom Act 1962 and other related acts and laws and regulations of Indian

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including provident fund; Act, Indian disputes act, contract labour Act and such like legislation & rules with their such latest amendments, as applicable. Owner shall not entertain any request for clarifications from the tenderer regarding such local conditions.

20.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the tender. No claim for financial or any other adjustments due to lake of clarifications of such factors shall be entertained.

21.0 ABNORMAL RATES: 21.1 The tenderer are expected to quote rate for each item after careful analysis of coast involved for the

performance of the completed item considering all specifications and condition of contract. This will avoid loss of profit or gain in case of curtailment or change of specification for any item. In case it is noticed that the rates quoted by the tender for any item or unusually high or unusually low, it will be sufficient cause for rejection of the tender unless the owner is convinced about the reasonableness after security of the analysis for such rates to be furnished by the tenderer (on demand).

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SECTION-IV

GENERAL OBLIGATIONS 22.0 INTERPRETATION OF CONTRACT DOCUMENTS: 22.1 GENERAL

Except for and to the extent otherwise provided by the contract, the provisions of the general condition of contract and special conditions shall prevail over those of any other documents forming part of contract. Several documents forming the contract are to be taken as mutually explanatory. Should there be any discrepancy, inconsistency, error or omission in the contract documents. The matter may be refereed to Engineer-In-Charge who shall give his decisions and issue to the contractor instructions directing in what manner the work is to be carried out. The decision of Engineer-In-Charge shall be final and conclusive and the contractor shall carry out work in accordance with this decision.

Works shown in the drawing but not mentioned in the specifications or describe in the specifications without being shown in the drawing shall nevertheless be deemed to be included in the same manner as if they had been shown on the drawings and describe in the specifications.

22.2 HEADINGS AND MARGINAL NOTES:

All headings and marginal notes to the clauses of these general conditions of contract or to the specification or to any other tender documents are solely for the purpose of giving a concise indication or not a summary of the contents thereof and they shall never be deemed to be part thereof or to be used in the interpretation or construction of the contract.

22.3 SINGULR AND PLURAL:

In contract documents unless otherwise stated specifically, the singular shall include the plural and vice versa wherever the context so requires. Works implying “person” shall include relevant Corporate Companies/Registered Association/ Body of individuals/Firm of partnership.

23.0 SPECIAL CONDITIONS 0F CONTRACT: 23.1 Special condition of contract shall be read in conjunction with the general conditions of contract,

specification of work, Drawings and any other documents forming part of this contract wherever the contract so requires.

23.2 Notwithstanding the sub-division of the document in to these separate section and volumes every part

of the document shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the contract so far as it may be practicable to do so.

23.3 Where any portion of the general condition of contract is repugnant to or at variance with any provision

of the special conditions of contract then, unless a different intention appears the provisions of the special conditions of contract shall be deemed to over ride the provisions of the general conditions of contract and shall to the extents of such repugnancy, or variations, prevail.

23.4 Wherever it is mention in the specification that the contractor shall perform certain work or provide

certain facilities, it is understood the contractor shall do so at his cost.

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23.5 The materials design and workmanship shall satisfy the relevant Indian standards, the job specifications contained herein and codes referred to. Where the job specifications stipulates requirements in addition to those contained in the standard code and specifications, these additional requirements shall also be satisfied.

24.0 CONTRACTOR TO OBTAIN HIS OWN INFORMATION

The contractor in fixing his prices, shall for all purposes whatsoever, shall be deemed to have himself independently obtain all necessary information for the purpose of preparing his tender and his tender as accepted shall be deemed to have taken into account all contingencies as may arise due to such information or lake of same. The correctness of the details given in the tenderer document, to help the contractor to make up the tender is not guaranteed. The contractor shall be deemed to have examined in the contract documents, to have generally obtain his own information in all matters whatsoever that might affect the carrying out of the works at the scheduled rates and have satisfied himself as to the sufficiency of his tender. Any error in description of quantity or omission there from shall not vitiate the contract or release the contractor from the executing the work comprised in the contract according to drawings and specification at the schedule rates. His deemed to have known the scope, nature and magnitude of the works and the requirements of materials and labour involved etc., and as to what all works he has to completed in accordance in the contract document whatever the defects, omissions or error that may be found in contract documents. The contractor shall be deemed to have visited surroundings, to have satisfied himself as to the nature of all existing structures, if any and also as to the nature and the condition of the railways, Roads, Bridges and culverts, means of transport and communication, whether by land , water or air and as to possible interruptions there to and the access and egress from the site, to have made enquiries, examined and satisfied himself as to the site for obtaining sand stones, bricks and other materials, the site for disposal for surplus materials, the available accommodation as to whether required, depots and such other buildings as may be necessary for executing and completing the works, to have made local independent enquiries as to the sub-soil, sub-soil water and variations thereof, storms, prevailing winds, climatic conditions and all other similar matters affecting these works. He is deemed to have aquatinted himself as to his liability for payment of government Taxes, Custom duties and other charges, levies etc. Any neglect or omission or failure on the part of the contractor in obtaining necessary and reliable information upon the forgoing or any other matter affecting the contract shall not relieve him from any risks or liabilities or entire responsibility from the completion of the works at the schedule rates and times in strict accordance with the contract. It is therefore, expected that should the contractor has any doubt as to the meaning of any portion of the contract DOCUMENT he shall set forth the particulars thereof in writing the owner in duplicate, before signing the contract. The owner will provide such clarification as may be necessary in writing the contractor, such clarification as provide by owner shall from part of contract documents. No verbal agreement or interference from conversion with any employee of the owner either before, during or after the execution of the contract agreement shall in any way affect or modify any of the terms or obligations herein contained. Any change layout due to side condition or technological requirement shall be binding on the contractor and no extra claim. On this account shall be entertained.

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25.0 SECURITY DEPOSIT:

25.1 A sum of 10% of the accepted value of the tender or the actual value of work done whichever is applicable due to any additional work or any other reasons shall be deposited by the person/ persons (herein after called the contractor) as security deposit with the owner. This may be deposited initially at two and one half percent (2-1/2 %) of the value of contract (referred as initial security deposit) within 10 days of receipt by him of the notification of acceptance of tender and the balance seven and one half percent (7-1/2%) will be recovered in installments through deduction at the rate of ten percent of the value of each running account bill till the total security deposit amount 10% of value of contract /actual value of work done is collected, after which no further deductions from bills will be made on this account , subject to Clause 25.3 below.

The earnest money deposited with the tender shall be adjusted towards security deposit, provided it is furnished in case or demand draft only. Alternatively the contractor may, at his option, deposit the full amount of 10% of the accepted value of the tender towards the security deposit within 10 days of receipt by him of the notification of acceptance of tender.

25.2 Contractor can furnish the initial or total security deposit amount (a) in case or (b) Government security

or fixed deposit receipt of any schedule “A” Bank of duly endorsed in favour of NRL or (c) through the Bank of guarantee from any schedule “A” Bank in the form prescribed but in favour of NRL Transfer of Government securities should be endorsed by the public debt office of the Reserve Bank of India and enfaced for payment at a treasury office nearest to the place of work. Security deposit, if paid recovered in cash, may be latter on converted at the request of the contractor to either interest bearing Government securities or F.D.R of a schedule “A” Bank duly endorsed in favour of NRL and hypothecated with the owner or may be converted to a Bank guarantee as stated above only after recovery of full 10% security deposit.

25.3 If the contractor /sub contractor or their employees shall damage, break deface or destroy any property

belonging to the owner or others during the execution of the contract, the same shall be made good by the contractor at his own expense and in default thereof, the Engineer-In-Charge may cause the same to be made good by other agencies and recover expenses from the contractor (for which the certificate of the Engineer-In-Charge shall be final).

25.4 All compensation or other sums of money payable by the contractor to the owner under terms of this

contract may be deducted from or paid by the encashment or sale of a sufficient part of his security deposit or from any sums which may be due or may become due to the contractor by the owner on any account whatsoever and in the event of his security deposit being reduced by reasons of any such deductions or a sale of said, the aforesaid contractor shall within ten days thereafter make good in cash or Bank drafts or Government Securities endorsed, as aforesaid any sum or sums which may have been deducted from or realized by sale of his security deposit, or any part thereof. No interest shall be payable by the owner for sum deposited as security deposit.

26.0 TIME FOR PERFORMANCE: 26.1 TIME FOR MOBILISATION:

The work covered by this contract shall be commenced within twenty-one days after the receipt of the LETTER OF ACCEPTANCE OF TENDER and the completed in stage or on or before the dates as mentioned in the time schedule of completion of work. The contractor should bear in mined that time is the essence of this agreement. Request for revision of time schedule after tenders are opened will not receive consideration. The above period of twenty-one days is included within the overall completion schedule, not over and above the completion time to any additional work or any other reasons.

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26.2 TIME SCHEDULE OF CONSTRUCTION: 26.2.1 The general time schedule of construction is given in the tender document. Contractor should prepare a

detailed weekly or monthly or weekly programmed jointly with the Engineer-In-Charge within one month of receipt of LETTER OF INTENT or ACCEPTANCE of tender. The work shall be executed strictly as per the time schedule given in the contract document which required includes the time required for mobilization, testing, rectification’s if any, retesting and completion in all respects in accordance with Contract document to the entire satisfaction of the Engineer-In-Charge.

26.2.2 The contractor shall submit a detail PERT net work within the time frame agreed above consisting of

adequate number of activities covering various key phases of the work such as design, procurement, manufacturing, shipment and field erection activities within 15 days from the of LETTER OF ACCEPTANCE OF TENDER. This network shall indicate the interface facilities to be provided by the owner and the dates by which such facilities are needed.

26.2.3 Contractor shall discuss the network so submitted with the owner and the agreed net work which may

be in the form as submitted with the owner or in revised form in line with the out come of discussions shall form part of the contract, to be signed within thirty (30) days from the date of LETTER OF ACCEPTANCE OF TENDER. During the performance of the contract, if in the opinion of the owner proper progress is not maintained suitable change shall be made in the contractors operation to ensure proper progress. If however owner feels that progress is not as per pre agreed progress which will have re persuasion on timely completion of the contract owner will have liberty either to terminate the contract or impose suitable penalty for delay.

The above PERT network shall be reviewed periodically and report shall be submitted by the Contractor as directed by Owner/CONSULTANT.

27.0 FORCE MAJEURE:

Any delays in or failure of the performance of either perty hereto shall not constitute default hereunder gives rise to any claims for damages, if any to the extent such delays or failure of performance is caused by occurrence of events such as Acts of God or the public enemy expropriation or confiscation of facilities by government authorities, acts of war, rebellion, sabotage of fires, floods, explosions & riots.

28.0 EXTENSION OF TIME:

If the contractor desire an extension of the time for completion of the work on the grounds of his having been unavoidably hindered in its execution or any other grounds he shall apply in writing to the Engineer-In-Charge within ten days of the date of hindrance on account of which he desires such extension as aforesaid, and the Engineer-In-Charge shall, if in his opinion (which shall be final) reasonable grounds have been shown therefore, authorized such extension of time as may, in his opinion be necessary or proper without any extra cost/liability of the owners.

29.0 COMPENSATION FOR DELAY(LIQUIDATED DAMAGES): 29.1 The time allowed for carrying out the work as entered in the tender shall be strictly observed by the

contractor. The work shall throughout the stipulated period of the contract be proceeded with all the diligence (time being deemed to be essence of the contract) and the contractor shall pay to the owner as compensation an amount equal to 1% or such smaller amount as the Engineer-In-Charge (whose decision in writing shall be final), may decide on the amount of the contract value for every week that the work may remain incomplete as per the time schedule, subject to a maximum compensation of 15% of the contract value after which period action will be taken by the Engineer-In-Charge under the provisions of the contract.

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29.2 To ensure good progress during the execution of the work, the contractor shall be bound, in all cases in

which the time allowed for any work exceed one month, to complete one fifth of the work before one fourth of time allowed under the CONTRACT. In the event of the contractor failing to comply with this condition he shall be liable to pay as compensation at amount as stipulated above. The compensation so paid shall not relieve the contractor from his obligations to complete the work or from any other obligations and liabilities under this contract.

30.0 SUM PAYABLE BY WAY OF COMPENSATION TO BE CONSIDERED AS REASONABLE

COMPENSATION WITHOUT REFERENCE TO ACTUAL LOSS: 30.1 All sums payable by way of compensation under any of the conditions shall be genuine pre estimate of

damages and shall be considered as reasonable compensatation without reference to the actual loss or damage, which shall have been sustained.

31.0 RIGHTS OF THE OWNER TO FORFEIT SECURITY DEPOSIT:

Whenever any claim against the contractor for the any payment of a sum of money arises out of or tender the contract, the owner shall be entitled to recover such sum by appropriating in part or whole the security deposit of the contractor. In the event of security deposit being in sufficient or if no security deposit has been taken from the contractor, then the balance or the total sum recoverable, as the case may be shall be deducted from any sum then due or which, at any time there after may become due to the contractor,. The contractor shall pay to the owner on demand any balance remaining due.

32.0 FAILURE BY THE CONTRACTOR TO COMPLY WITH THE PROVISIONS OF THE

CONTRACT : 32.1 If the contractor refuses or fails to execute the WORK or any part thereof with such diligence as will

ensure its completion within the time specified in the contract or extension thereof or fails to perform any of his obligation under the contract or in any manner commits a breach of any of the provisions of the contract, it shall be open to the owner at its option by written notice to the contractor.

(a) TO DETERMINE THE CONTRACT In which event the contract shall stand terminated and

shall cease to be in force and effect on and from the date appointed by the owner on that behalf, where upon the contractor shall stop forthwith any of the contractors work then in progress, except such work as the owner may, in writing require to be done to safeguard any property or work, or installation from damage, and the owner, for its part may take over the work remaining unfinished by the contractor and complete the same through a fresh contractor or by other means, at the risk and cost of the contractor, and the contractor or any of his sureties if any, shall be liable to the owner for any excess cost occasioned by such work having to be so taken over and completed by the owner over and above the cost at rates specified in the schedule of quantities and rate /prices.

(b) WITHOUT DETERMINE THE CONTRACT to take over the work of the contractor or any

part thereof and complete the same through a fresh contractor or by other means at the risk and cost of the contractor. The contractor and any of his sureties are liable to the Owner for any excess cost over and above the cost as worked out in terms of the contract, occasioned by such works having been taken over and completed by owner.

32.2 IN SUCH EVENTS AND ABOVE:

(a) The whole or part of the security deposit furnished by the contractor is liable to be forfeited without prejudice to the right of the owner to recover from the contractor the excess cost referred to on the sub clause aforesaid, the owner shall also have the right of taking possession

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and utilizing in completing the works or any part thereof, such materials, equipment and plants available at work site belonging to the contractor as may be necessary and the contractor shall not be entitled for any compensation for use or damage to such materials, equipment and plant.

(b) The amount that may have become due to the contractor on account of work already executed

by himself not be payable to him until after the expiry of six calendar month reckoned from the date of termination of contract or from the taking over of the work or part thereof by the owner as the case may be, during which period the responsibility for faulty materials or workmanship in respect of such work shall under the contract, rest exclusively with the Contractor. This amount shall be subject to deduction of any amounts due from the contractor to the owner under the terms of the contract authorized or required to be reserved or retained by the owner.

32.3 Before determining the contract, provided in the judgement of the owner, the default or defaults

committed by the contractor is /are curable and can be cured by the contractor if an opportunity given to hi, then the owner may issue notice in writing calling the contractor to cure the default within such time specified In the notice.

32.4 The Owner also have the right to proceed or take action as per above, in the event that the Contractor

becomes Bankrupt, insolvent, compounds with his creditors, assigns the contract in favour of his creditors or any other person or persons, or being a company or a cooperation goes in to voluntary liquidation, provided that in the said event it shall not be necessary for the owner to give any prior notice to the contractor.

32.5 Termination of the contract as provided for in sub clause 32.1 (a) above shall not prejudice or affect the

rights of the owner which may have accrued up the date of such termination. 33.0 CONTRACTOR REMAINS LIABLE TO PAY COMPENSATION IF ACTION NOT TAKEN

AFTER CLAUSE 32.0 ENTITLED FAILURE BY CONTRACTOR :

In any case in which any of the powers conferred upon the owner by clause 32.0 hereof shall have become excisable and the same had not been exercised, the non exercise thereof shall not constitute a waiver of any of the condition hereof and such powers shall be notwithstanding be exercisable in the event of any further case of default by the contractor for which by any clause or clauses hereof he is declared liable to pay compensation amounting to the whole of his security deposit, and the liability of the contractor for past and future COMPENSATION shall remain unaffected. In the event of the owner putting in force the powers under sub clause 32.1, 32.2, 32.3, 32.4 and 32.5 above vested in him under the proceeding clause he may, if he so desires, take possession of all or any tools, and plans, materials and stores in or upon the works or the site. Thereof belonging to the contractor or procured by him and intended to be used for the execution of the work or any part thereof paying or allowing for the same in account at the contract prices or in case of these not being applicable at current market prices to be certified by the Engineer-In-Charge whose certificate thereof shall be final, otherwise the Engineer-In-Charge may give notice in writing to the contractor to his clerk of works, foreman or other authorized agencies, requiring him to remove such tools, plant, materials or stores from the premises (within a time to be specified in such notice).And in the event of the contractor failing to comply with any .such requisition, the Engineer-In-Charge may remove them at the contractors expense or sell them by auction or private sale on account of the contractor and at his risk in all respect without any further notice as to the date, time or place of sale and certificate of the Engineer-In-Charge as to the expenses of any such removal and the amount of the proceeds and expenses of any such sale shall be final and conclusive against the contractor.

34.0 CHANGE IN CONSTITUTION:

Where the Contractor is a partnership firm the prior approval, in writing, of the owner shall be obtain before any changes made in the constitution of the firm. Where the contractor is an individual or a

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Hindu undivided family business concern, such approval as aforesaid shall, like wise be obtained before such contractor enters in any agreement with other parties, where under the reconstituted firm would have the right to carry out the work hereby undertaken by the contractor. In either case if prior approval as aforesaid is not obtained, the contract shall be deemed to have been allotted in contravention of clause 40 (I) works hereof and the same action may be Taken and the same consequence shall ensure as provided in the said clause.

35.0 TERMINATION OF CONTRACT FOR DEATH:

If the contractor is an individual or a proprietary concern and the individual or the proprietor dies or if the contractor is a partnership concerned and one of the partner dies then unless, the owner is satisfied that the legal representative of the individual or the proprietary concern or the surviving partners are capable of carrying out and completing Contract, he (the owner) is entitled to cancel the CONTRACT for the uncompleted part without being in any way liable for any compensation payment of the estate of the deceased Contract and /or to the surviving partners of the contractors firm on account of the cancellation of the contract. The decision of the owner in such assessment shall be final and binding on the parties.

36.0 MEMBERS OF THE OWNER NOT INDIVIDUALLY LIABLE:

No director or official or employee of the OWNER/CONSULTANT Engineer shall in any way be personally bound or liable for the acts or obligations of the owner under the Contract or answerable for any default or omission in the observance or performance of any of the acts , matters or things which are herein contained.

37.0 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS:

The contractor shall not be entitled to any increase on the contract prices or any other right or claim whatsoever by reason of any representation, explanation, statement or alleged representation, promise or guarantees given or alleged to have been given to him by any person.

38.0 CONTRACTORS OFFICE AT SITE:

The contractor shall provide and maintain an office at the site for the accommodation of his agent and staff and such office shall be open at all reasonable hours to receive instructions, notice or other communications. The Contractor at all time shall maintain a site instruction book and compliance of these shall be communicated to the Engineer-In-Charge from time to time and the whole document shall be preserved and handed over after completion of works.

39.0 CONTRACTORS SUBORDINATE STAFF AND THEIR CONDUCT: 39.1 The contractor, on or after award of the work shall name and depute a qualified Engineer having

sufficient experience in carrying out work of similar nature, to whom the equipment’s, materials, if any, shall be issued and instructions for works given. The contractor shall also provide to the satisfaction of the Engineer-In-Charge sufficient and qualified staff to superintend the execution of the works, competent sub agent, foreman and leading hands including those specially qualified by previous experience to supervise the types of work comprised in the contract in such manner as will ensure work of the best quality, expeditious working. Whenever the opinion of the Engineer-In-Charge additional properly qualified supervisory staff is considered necessary, the shall be employed by the contractor without additional charge on accounts thereof. The contract shall ensure to the; satisfaction of the Engineer-In-Charge that sub contractors, if any, shall provide competent and efficient supervision, over the work entrusted to them.

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39.2 If and whenever any of the contractor’s or sub contractor’s agents, sub-agent’s, assistants, foreman, or other employees shall in the opinion of Engineer-In-Charge be guilty of any miss conduct or found indulging in theft or be incompetent or insufficiently qualified or negligent in the performance of their duties or that in the opinion of the owner or the Engineer-In-Charge, it is undesirable for administrative or any other reason for such person or persons to be employed in the works, the contractor, if so directed by the Engineer-In-Charge, shall at once removed such person or persons from employment thereon. Any person or persons so removed from the works shall not again be employed in connection with the works without the written permission of the Engineer In Charge. Any person so removed from the works shall be immediately replaced at the expense of the contractor of a qualified and competent substitute. Should the contractor be requested to repatriate any person removed from the works he shall do so and shall bear all costs in connection therewith.

39.3 The contractor shall be responsible for the proper behavior of all staff, foremen, workmen, and others,

and shall exercise a proper degree of control over them and in particular and without prejudice to the said generality, the contractor shall be bound to prohibit and prevent any employees from trespassing or acting in any way detrimental or prejudicial to the interest of the community or of the properties or occupiers of land and properties of the neighborhood and in the event of such employee so trespassing, the contractor shall be responsible therefore and relieve the owner of all consequent claims or action for damages or injury or any other ground whatsoever. The decision of the Engineer-In-Charge upon any matter arising under this clause shall be final. The contractor shall be liable for any liability to owner on account of deployment of contractor staff etc. incident at on arising out of the execution of contract.

39.4 If and when required by the Owner the contractor’s personal entering upon the Owner’s premises shall

be properly identified by badges of a type acceptable to the Owner which must be worn at all times on Owner’s premises. Contractor may be required to obtain daily entry passes for his staff/employees from Owner to work within operating areas. These being safety requirements, no relaxations on any account shall be given to the contractor.

40.0 SUB-LETTING OF WORK:

i) No part of the contract nor any share or interest therein shall in any manner or degree be transferred, assigned or sublet by the contractor directly or indirectly to any person, firm or corporation whosoever without prior consent in writing, of the Owner.

ii) SUB-CONTRACTS FOR TEMPORARY WORKS ETC:

The Owner may give written consent to sub-contract for the execution of any part of the works at the site, being entered in to by contractor provided each individual sub-contract is submitted to the Engineer-In-Charge before being entered into and is approved by him.

iii) LIST OF SUB-CONTRACTORS TO BE SUPPLIED:

At the commencement of survey of every month the contractor shall furnish to the Engineer-In-Charge, list of all sub-contractors or other persons or firms engaged by the contractor and working at the site during the previous month with particulars of the general nature of the sub-contract or work done by them.

iv) CONTRACTOR’S LIABILITY NOT LIMITED BY SUB-CONTRACTORS:

Notwithstanding any sub-contracting with such approval as aforesaid and notwithstanding that the Engineer-In-Charge shall have received copies of any sub-contracts, the contractor shall be and shall remain solely responsible for the quality, proper and expeditious execution of the works and the performance of all conditions of the contract in all respects as if such sub-contracting had not taken place, and as if such work had been done directly by the contractor.

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v) OWNER MAY DIRECT TO TERMINATE SUB-CONTRACTS:

If any sub-contractor engaged upon the works at the site execute any works which in the opinion of the Engineer-In-Charge is not in accordance with the contract documents, the owner may by written notice to the contractor ask him to terminate such sub contract and dismiss the sub-contractors and the latter shall forthwith leave the works, failing which the owner shall have the right to remove such sub-contractors from the site.

vi) NO REMEDY FOR ACTION TAKEN UNDER THIS CLAUSE:

No action taken by the owner under this clause shall relieve the contractor of any of his liabilities under the contract or give rise to any right or compensation, extension of time or otherwise, failing which the owner shall have the right to remove such sub-contractors from the site.

41.0 POWER OF ENTRY:

If the contractor shall not commence the work in the manner previously describe in the CONTRACT documents or if he shall at any time in the opinion of the Engineer-In-Charge.

i) fail to carry out the works in conformity with the contract documents, or

ii) fail to carry out the works in accordance with the time schedule, or

iii) substantially suspend works for a period of fourteen days without authority from the Engineer-

In-Charge, or

iv) fail to carry out and execute the works to the satisfaction of the Engineer-In-Charge, or

v) fail to supply sufficient or suitable construction plant, temporary works, labour, mate, rails or things, or

vi) Commit, suffer, or permit any other breach of any other of provisions of the contract on his part

to be performed or observed or persist in any of the above mentioned breaches of the contract for fourteen days, after notice in writing shall have been given to the Contractor by the Engineer-In-Charge requiring such breach to be remedied, or

vii) If the Contractor shall abandon the works or

viii) If the contractor during the continuance of the contract shall become bankrupt, make any

arrangement to composition with his creditors, or permit any execution to be levied or go into liquidation whether compulsory or voluntary (not being merely a voluntary liquidation for the purpose of amalgamation or reconstruction), then in any such case, the owner shall have the power to enter upon the works and take possession thereof and of the materials, temporary work, constructional plant, and stock thereon, and to revoke the contractor’s license to use the same, and to complete the works by his agents, other contractors or workmen or to re-let the same upon any terms and to such other person, firm or corporation as the owner in his absolute discretion may think proper to employ and for the purpose aforesaid to use or authorized the use of any materials, temporary work, constructional plant, and stock as aforesaid, without making payment or allowance to the contractor for the said materials other than such as may to be certified in writing by the Engineer-In-Charge to be reasonable, and without making any payment or allowance to the contractor for the use of the temporary said works constructional plant and stock or being liable for any loss or damage thereto, and if the owner shall by reason

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of his taking procession of the works or of the works or of the works being completed by other contractor (due account being taken of any such extra work or works which may be omitted) then the amount of such excess as certify by Engineer-In-Charge shall be deducted from any money which may be due for work done by contractor under the Contract and not paid for . Any deficiency shall forthwith may good and paid to the owner by the contractor and the owner shall have the power to sell in such manner and for such prices as he may think fit all or any of the constructional plant, materials etc. constructed by or belonging to the contractor and to recoup and retain the said deficiency or any part thereof out of proceeds of the sale.

42.0 CONTRACTOR’S RESPONSIBILTY WITH THE MECHANICAL, ELECTRICAL

INTERCOMMUNICATION SYSTEM, AIR CONDITIONING CONTRACTORS AND OTHER AGENCIES:

Without repugnance to any other condition, it shall be the responsibility to the contractor executing the work of civil construction to work in close co operation and coordinate the works with the civil and structural, mechanical, electrical, air conditioning, instrumentation’s, insulation, painting Contractors and other agencies or their authorized representatives, in providing the necessary grooves, recess, cuts and opening etc. in wall, slabs, beams and columns etc. and making good ;of the same to the desired finish as per specification, for the replacement of electrical, intercommunication cables, conduits air-conditioning inlets and other out lets grills and equipment’s etc., where required. For the above said requirements in the false cConsultanting and other partitions, the contractor before starting up the works shall in consultation with the electrical, mechanical, intercommunication, air conditioning contractor and other agencies prepare and put up a joint scheme, showing the necessary openings, grooves, recesses, cuts, the method of fixing required for the works of the aforesaid, and the finishes therein, to the Engineer-In-Charge and get the approval. The contractor before finally submitting the scheme to the Engineer-In-Charge, shall have the written agreement of all the other agencies. The Engineer-In-Charge before communicating his approval to the scheme, with any required modifications, shall get the final agreement of the agencies, which shall be binding. No claim shall be entertained on account .of the above.

The contractor shall conform in all respects with provisions of any statuary regulations, ordinances or bye laws of .any local or duly constituted authorities or public bodies which may .be applicable from time to time to the works or any temporary works. The contractor shall keep the owner indemnified against all penalties and liabilities of every kind, arising out of non-adherence to such statutes, ordinances, laws, rules, regulations etc.

43.0 OTHER AGENCIES AT SITE:

The Contractor shall have to execute the work in such place and conditions where other agencies will also be engaged for other works. No claim shall be entertained due to work being executed in the above circumstances.

44.0 NOTICE:

Any notice hereunder may be served on the contractor or his duly authorized representative at the job site or may be served by registered mail direct to the address furnished by the contractor. Proof of issue of any such notice could be conclusive of the contractor having been duly in formed of all contents therein.

45.0 RIGHT OF VARIOUS INTERESTS:

i) The owner reserves the right to distribute the work between more than one agencies. The contractor shall be cooperate and afford other agencies reasonable opportunity for access to the works for the carriage and stores of materials and execution of their works.

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ii) Wherever the work being done by any department of the owner or by other contractors

employed by the owner is contingent upon work covered by this CONTRACT, the respective right s of the various interests involved shall be determined by the Engineer-In-Charge to secure the completion of the various portions of the work in general harmony.

46.0 PATENTS AND ROYALTIES: 46.1 The contractor, if licensed under any patent covering equipment, machinery, materials or compositions

of matter to be used or supplied or methods and process to be practiced or employed in the performance of this contract, agrees to pay all royalties and license fees which may be due with respect thereto. If any equipment, machinery, materials, composition of matters, be used or supplied or method or processes to be practiced or employed in the performance of this contract, so covered by a patent under which the Contractor is not licensed then the contractor before supplying or using the equipment, machinery materials, composition method or processes shall obtain such licenses and pay such royalties and license fees as may be necessary for performance of this contract. In the event of the contractor fails to pay any such royalty or obtain any such license, any suit for infringement of such patents which is brought against the contractor or the owner /as a result of such failure will be defended by the contractor at his own expense and the contractor will pay any damages and costs awarded in such suit. The contractor shall promptly notify the owner if the contractor has acquired knowledge of any plant under which a suit for infringement could be reasonably brought because of the use by the Owner of any equipment, machinery, materials, process, methods to be supplied hereunder. The contractor agrees to and does hereby grant to Owner, together with the right to extend the same to any of the subsidiaries of the owner and irrevocable, royalty free license to use in any country any invention made by contractor or his employee in or as result of the performance of the work under the CONTRACT

46.2 All charges on account of royalty, tollage, rent, octroi, terminal or sales tax and/or other duties or any

other levy on materials obtained for the work or temporary work or part thereof (excluding materials provided by the owner) shall be done by the contractor.

46.3 The contractor shall not sell or otherwise dispose of or remove except for the purpose of this contract,

the sand, stone, clay, ballast, earth, rock or other substances, or materials obtained from any excavation made for the purpose of the work or any building or produce upon the site at the time of delivery of the possession thereof, but all substance, materials, buildings and produce shall be the property of the owner provided that the contractor may. With the permission of the. Engineer-In-Charge, use the same for the purpose of the. Work by payment of cost .of the same as such as rate may be determined by the. Engineer-In-Charge.

46.4 The owner shall indemnify and save harmless the contractor from any loss on account of claims against

the contractor for the contributory infringement of patent right arising out and based upon the claim that the use by the owner of the process included in the designed prepared by the owner and used in the operation of the plant infringes on any patent right. With respect to any sub contract entered into by contractor pursuant to the provisions of the relevant clause hereof. The contractor shall obtain from the sub contractor an undertaking to provide the owner with the same patent protection that contractor is required to provide under the provisions of clause, 46.1

47.0 LIENS: 47.1 If at any time there should be evidence or any lien or claim for which the Owner might have become

liable at which is chargeable to the contractor, the owner shall have the right to retain out of any payment then due or thereafter to become due an amount sufficient to completely indemnify the owner against such lien or claim and if such lien or claim be valid, the owner may pay and discharge the same and deduct the amount so paid from any money which may be or may become due and payable .to the contractor. If any lien or claim remain unsettled after all payments are made, the contractor shall refund

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or pay .the owner all money that the latter may be compelled to pay in discharging such lien or claim including all costs and reasonable expenses. Owner reserves the right to the same.

47.2 The owner shall have lien on all materials, equipment’s, including those brought by the contractor for

the purpose of erection, testing and commissioning of work. 47.3 The final payment shall not become due until the contractor delivers to the Engineer-In-Charge a

complete release or waiver of all lien arising or which may arise out of his agreement or receipt in full certification by the contractor in a form approved by Engineer-In-Charge that all invoices for labour, materials, services have been paid in lien thereof and if required by the Engineer-In-Charge in any case an affidavit that so far as the contractor has knowledge or information the releases and receipts include ;all the labour and material for which a lien could be filled.

47.4 Contractor will indemnify and hold the owner harmless, for a period of two year after the issue of final

Certificate, forms all liens and other encumbrances against the owner on account of debts or claims alleged to be due from the contractor or his sub contractor to any person including sub contractor and on behalf of owner will defend at his own expense, any claim or litigation in connection therewith. Contractor shall defend or contest at his own expense any fresh claim or litigation brought against, the owner or the contractor by any persons including his sub contractor, till its satisfactory settlement even after the expiry of two years from the date of issue of final Certificate.

48.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS: 48.1 In case the Contractor’s performance is delayed due to any act or omission on the part of the owner or

his authorized agents, then the contractor shall be given due extension of time for the completion of the work, to the extent such omission on the part of the Owner has caused delay in the contractor’s performance of his work.

48.2 No adjustment in contract price shall be allowed for reasons of such delays and extensions granted,

except as provided in tender, where in the owner reserves the right to seek indulgence of contractor to maintain the agreed time schedule of completion. In such an event the contractor shall be obliged to arrange for working by contractor’s person for additional time beyond stipulated working hours as also on Sundays and holidays and achieve the completion date interim targets.

49.0 PAYMENT IF THE CONTRACT IS TERMINATED: 49.1 If the Contract shall be terminated, the contractor shall be paid by the Owner in so far as such amounts

or items shall not have already been covered by payments of amounts made to the contractor for the works executed and accepted by Engineer-In-Charge prior to the date of termination .at the rates and prices provided of in the contract and in addition to the following:

a) The amount payable in respect of any preliminary items, so far as the work or service

comprised therein has been carried out or performed and an appropriate portion as certified by Engineer-In-Charge of any such items of the work or service comprised in which has been partially carried out or performed.

b) Any other expense which the contractor has expended for performing the works under the

contract subject to being duly recommended by Engineer-In-Charge and approved by owner for payment, based on documentary evidence of his having incurred such expenses.

49.2 The contractor will be further required to transfer the title and provide the following in the manner and

as directed by the Owner.

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a) Any and all completed works

b) Such partially completed works including drawings, information and Contract rights as the

contractor has specially performed, produced for the performance of the contractor. 50.0 NO WAIVER OF RIGHTS:

Neither the inspection by the owner or any of their officials, employees, or agent nor any order by the owner or CONSULTANT for payment of money or any payment for or acceptance of the whole or any part of the work by the owner nor any extension of time, nor any possession taken by owner shall operate as a waiver of any provisions of the contract, of any power herein reserved to the Owner, Or any right to damages herein provided, nor shall any. Waiver of any breach in the contract be hold to be a waiver of any other or subsequent breach.

51.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF

CONTRACTOR:

No interim payment certificates of the Owner, nor any sum paid on account by the Owner, or any extension of time for execution of the work granted by Owner shall affect or prejudice the rights of the Owner against the contractor or relieve the contractor of his obligations for the due performance of the CONTRACT, or be interpreted as approval of the /works done or of the equipment supplied and no certificate shall create liability for the owner to pay for alterations, amendments, variation or additional works not ordered, in writing, by Owner or discharge the liability of the Contractor for the payment .of damages whether due ascertained, or certified or not or any sum against the /payment .of which he is bound to indemnify the OWNER.

52.0 LANGUAGE AND MEASURES:

All documents pertaining to the contract including specification, schedules, Notices, correspondence, Operating, and maintenance, instructions, drawings, or any other writings shall be written in English language. The metric system of measurement shall be used in the contract unless otherwise specified.

53.0 TRANSFER OF TITLE: 53.1 The title of Ownership of supplies furnished by the contractor shall not pass on to the Owner for all

supplies till the same are finally accepted by the Owner after the successful completion of PERFORMANCE TEST and GUARANTEE TEST and issue of final certificate.

53.2 However the Owner shall have the lien on all such works, performed as soon as any advance or

progressive payment is made by the Owner to the contractor and the Contractor shall not subject these works for use other than those intended under this contract.

54.0 RELEASE OF INFORMATION:

The contractor shall not communicate or use in advertising, publicity sales releases or in any other medium, photograph, or other reproduction of the work under this CONTRACT or description of the site dimensions, quantity, quality or other information, concerning .the work unless prior written permission has been obtained from the Owner.

55.0 BRAND NAMES:

The specific reference in the specifications and documents to any material by trade name, make or catalogue number shall be construed as establishing standard or quality and performance and not as

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limited competition. However tenderer may offer other similar equipment’s provided it meets the specified standard design and performance requirements.

56.0 COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause, this contract shall be deemed to have been completed at the expiration of the period of liability as provided for under the contract.

57.0 SPARES: 57.1 The contractor shall furnish to the Owner all spares required for commissioning of the plants,

recommendatory an /or mandatory spares, which are required/considered essential by the manufacturer/supplier. The same shall be /delivered at SITE-3 (three) month before COMMISSIONING.

Also the Contractor should furnish the manufacturing drawing for fast wearing spares.

57.2 The contractor’s guarantees the owner that before the manufacturers of the equipment’s. Plants and

machinaries go out of production of spare parts for the equipment furnished and erected by him, he shall give at least twelve (12) months, advance notice to the owner, so that the latter may order his requirement of spares in one lot, if he so desires.

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SECTION-V

PERFORMANCE OF WORK: 58.0 EXECUTION OF WORK:

All the works shall be executed in strict conformity with the provisions of the. Contract documents and with such explanatory detailed drawings, specification and instructions as may be furnished from time to time to the contractor by the Engineer-In-Charge whether mentioned in the contract or and. The contractor shall be responsible for ensuring that works through out are executed in the most substantial, proper and workmanlike manner with the quality material or workmanship in strict accordance with the specification and to the entire satisfaction of the Engineer-In-Charge.

The contractor shall provide all necessary materials, equipment’s labour etc. for execution and maintenance of work till completion unless otherwise mentioned in the contract.

59.0 CO-ORDINATION AND INSPECTION OF WORKS:

The coordination and inspection of the day to day work under contract shall be the responsibility of the Engineer-In-Charge. The written instruction regarding any particular job will normally be passed by the Engineer-In-Charge or his authorized representative. A work order book will be maintained by the contractor for each sector in which the aforesaid written instruction will /be entered. These will signed by the Contractor or his authorized representative by way of acknowledgement within 12 hours.

60.0 ALTERATIONS IN SPECIFICATIONS, DESIGNS AND EXTRA WORKS: 60.1 The work covered under this contract having to be executed by the contractor on a lumpsum firm

price/item rate quoted by him, the owner will not accept any proposals for changes in value of contract or extension in time on account of any such changes which may arise to the contractor’s scope of work as a result of detailed Engineering and thereafter during the execution of work. The only exception to this will be a case where the owner requests in writing to the contractor to up grade the specifications or the size of any major pieces of equipment’s, plant or machinery beyond what is normally required to meet the scope of work as defined in the contract document.

In such cases a change order will be initiated by the contractor at the appropriate time for the Owner’s prior approval giving the full back up data for their review and for final settlement of any impact on price within 30(Thirty) days thereafter.

60.2 The Engineer-In-Charge have power to make any alteration in, omission from, additions to or

substitution for, the schedule of rates, the original specifications, drawings, designs and instruction that may appear to him to be necessary or advisable during the progress of the work and the contractor shall be bound to carry out such altered/extra/new items of works in accordance with any instructions which may be given to him writing signed by the Engineer-In-Charge, and such alteration, omissions, additions, or substitution shall not invalidate the contract and any altered, additional or substituted work which the contractor may be directed to do in the manner above specified as part of the work shall be carried out by the contractor on the same condition in all respects on which he agreed to do the main work. The time of completion of work may be extended for the part of the particular job of at the discretion of the Engineer-In-Charge, for only such alterations, additions or substitutions of the work, as he may considered as just and reasonable. The rates for such addition, altered or substituted work under this clause shall be worked out in accordance with the following provisions.

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I. FOR ITEM RATE CONTRACT:

a) If the rates for the additional, altered or substituted work are specified in the contract for the work, the Contractor is bound to carry out the additional, altered or substituted work at the same rates as; per specified in the contract.

b) If the rates for additional, altered or substituted work are not specially provided in the contract

for the work, the rates will be derived in from the rates for similar class of work as per specified in the contract for the work. The opinion of the Engineer-In-Charge, as to whether or not the rates can reasonably so derived from the items in this contract will be final and binding on the contractor.

c) If the rates for the altered, additional or substituted work cannot be determine in the manner

specified in sub clause (a) and (b) above, then the contractor shall, within 7 days of the date of receipt of order to carry out the work, inform the Engineer-In-Charge of the rates which it is his intention to charge for such class of work, supported by the analysis of the rate or rates claimed, and the Engineer-In-Charge shall determine the rate or rates on the basis of the prevailing market rates, labour cost at schedule of labor rates plus 15% Material Components only to cover contractor’s supervision, overheads and profit and pay to the contractor accordingly. The opinion of the Engineer-In-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding on the contractor.

d) Where the items of work will; be execute through nominated specialist agency as approved by

the Engineer-In-Charge, then the actual amount paid to such nominated agency supported by the documentary evidence and as certified by Engineer-In-Charge shall be considered plus 10% (Ten percent) to cover all contingencies, overhead, profits to arrive at the rates.

e) Provision contained in sub clauses (a) to (d) above shall, however, not apply to the following:

Where the value of additions of new items together with the value of alterations, additions/deletions or substitutions is within the range of plus minus (±) 25% of the Value of Contract. The item rates in the schedule of rates shall hold good for all such variations between the above mentioned limits, in respective of any increase/decrease of the quantities of individual items of schedule of rates.

Where the value of addition of new items together with the value of alterations, additions/deletion/substitution exceed by more than plus minus (±) 25% of contract value but is within the following limits to the tenderer shall be paid compensation for increase/decrease in the value of wok as followed:

SL.NO. RANGE OF VARIATION PERCENTAGE COMPENSATION FOR DECREASE IN THE VALUE OF WORK IN THE RESPECTIVE RANGE.

a) Beyond (+) 25% upto & inclusive of (+) 50%

No increase or decrease shall be applicable for the schedule of rates (The rates quoted for this increase shall be valid)

b) Beyond (-) 25% upto & inclusive of (-) 50%

5% (five present) increase shall be applicable for the difference in value of work between (-) 25% and (-)50% of the Contract value.

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The will be worked out as follows: 5% of (75% of the awarded value of contract minus actually executed value of contract. inclusive of extra item, if any )

II. FOR LUMPSUM CONTRACTS:

Contract shall, within 7 days of the date of recopy of order to carry out the work, inform the Engineer-In-Charge of the rates which it is his intention to charge for such class of work, supported by analysis of the rate or rates claimed, and the Engineer-In-Charge shall determine the rate or rates on the basis of the prevailing market rates, labour cost at schedule of labour rates plus 15% to cover contractor supervision, overheads and profit and pay the contractor accordingly. The opinion of the Engineer-In-Charge as to current market rates of materials and the quantum of labour involved per unit of measurement will be final and binding of the Contractor.

61.0 WORK ON SUNDAYS AND HOLIDAYS:

For carrying out of work on Sundays, and holidays, and the contractor will approach the Engineer-In-Charge or his representative at least two days in advance and obtain permission in writing.

The contractor shall observed all labour laws and other statutory rules and regulation in force.In case of any violation of such laws, rules and regulations, consequence if any including the cost thereto shall be exclusively done by the contractor and owner shall have the no liability whatsoever on this account.”

62.0 GENERAL CONDITIONS FOR CONSTRUCTION AND ERECTION WORK: 62.1 The working time at the time of work is 48 hours per week. Over timework is permitted in case of need

and the owners will not compensate the same. Shift working at 2 or 3 shifts per day will become necessary and the contractor should take this aspect into consideration for formulating his rates for quotation. No extra claim to be entertained by the owner on his account

“For carrying out work beyond working hours the contractor will approach the Engineer-In-Charge or his authorized representative and obtain the prior written permission.”

62.2 The Contractor must arrange for the placement of workers in such a way that the delayed completion of

the work or any part thereof for any reason whatsoever will not affect their proper employment. The owner will not entertain any claim for idle time payment whatsoever.

62.3 The contractor shall submit to the owner reports at regular intervals regarding the state and progress of

work. The details and proforma of the report will mutually be agreed after the award of contract.

The contractor shall provide display boards showing progress and labour strength at work site, as directed by the Engineer-In-Charge.

63.0 DRAWINGS TO BE SUPPLIED BY THE OWNER: 63.1 The drawings accompanying the tender document are indicative of nature of work and issued for

tendering purpose only. Purpose of this drawing is to enable the tenderer to make an offer in line with requirements of the owner. However no extra claim whatsoever shall be entertained for any variation in the “Approved for Construction” and “Tender Drawings” regarding any change /units. Construction shall be as per drawings /specifications issued/approved by the Engineer-In-Charge during the course of execution of work. Detailed construction Drawings on the basis of which actual execution of work is to

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proceed will be furnished the contractor progressively based on the detailed construction program evolved after the award of work and also based on construction progressed achieved.

63.2 Detailed working drawings on the basis of which actual execution of the works is to proceed, will be

furnished from time to time during the progress /of the work. The contractor shall be deemed to have gone through the drawings and bring to the notice of the Engineer-In-Charge discrepancies if any, therein before actually carrying out of the work.

63.3 Copies of all detailed working Drawings relating to the works shall be kept at the contractor’s office on

the site and shall be made available to the Engineer-In-Charge at any time during execution of the contract. The drawings and other documents issued by the owner shall be return to the owner on completion of the works.

64.0 DRAWING TO BE SUPPLIED BY THE CONTRACTOR: 64.1 The drawings/data which are to be furnished by the contractor are enumerated in the special condition

of contract, and shall be furnished within the specified time. 64.2 Where approval /review of drawings before manufacturer/construction/fabrication has been specified,it

shall be contractor’s responsibility to have this drawings prepared as per the direction of Engineer-In-Charge and got approved before proceeding with manufacture/construction/fabrication as the case may be. Any change that may have become necessary in this drawing during the execution of the work shall have to be carried out by the contractor to the satisfaction of Engineer-In-Charge at no extra cost. All final drawings shall bear the certification stamp as indicated below duly signed by both the contractor and Engineer-In-Charge.

Certificate true for ______________________________Project Agreement No._______________________ Signed _____________________________ __________________________ (Contractor) (Engineer-In-Charge) 64.3 The drawings submitted by the contractor shall be reviewed by the Engineer-In-Charge as far as

practiciable within 3(three) weeks and shall be modified by the contractor if any modifications and/or corrections are required by the Engineer-In-Charge. The contractor shall incorporate such modifications and/or corrections and submit the final drawings for approval. Any delays arising out of failure by the contractor rectify the drawing in good time shall not alter the contract completion time.

64.4 It shall be the responsibility of the contractor to furnish the manufacturer’s drawings whereever supply

of equipment is in the scope of contractor in order to facilitate the inspection or erection of equipment supplied by them.

64.5 A built drawings showing all corrections, adjustments etc. shall be furnished by the Contractor six

copies and one transparent for record purpose of the Owner. 64.6 The Contractor will furnish drawings/manufacturers catalogue operating manual for items

manufactured or procured by the contractor in properly bound form. In case the contractor fails to submit these document in time a suitable amount at the desecration of the owner would be with held or recovered from the bills.

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65.0 SETTING OUT WORKS: 65.1 The Engineer-In-Charge shall furnish the contractor with only the four corners of the works site and a

level bench mark and the contractor shall be set out the works and shall provide an efficient staff for the purpose and shall be solely responsible for the accuracy of such setting out.

65.2 The Contractor shall provide, fix and be responsible for the maintenance of all stakes, templates, level

marks, profile and other similar things and shall take all necessary precautions to prevent their removal or disturbance and shall be responsible for the consequence of such removal or disturbance should the same take place and for their efficient and timely reinstatement. The contractor shall also be responsible for the maintenance of all-existing survey marks, boundary marks distance marks and centerline marks, either existing or supplied and fix by the contractor. The work shall be set out to the satisfaction of the Engineer-In-Charge. The approval thereof or joining with the contractor by .the Engineer-In-Charge in setting .out the work, the work shall /not relieve the .contractor of any of his responsibilities

65.3 Before beginning the works the Contractor shall at his own cost, provide all necessary reference and

level posts, pegs, bamboo’s, flags, ranging rods, string and other materials for proper layout the work in accordance with the scheme for bearing marks acceptable to the Engineer-In-Charge. The center longitudinal or face lines and cross lines shall be marks by means of small masonry pillars. Each pillar shall have distinct mark at the center to enable theodolite to be set over it , No work shall be started unit all these points are checked and approved by the Engineer-In-Charge in writing but such approval shall not relieve the contractor of any of this responsibilities. The contractor shall also provide all labour, materials and other facilities, as necessary, for the proper checking of layout and inspection of the points during Construction.

65.4 Pillars bearing geodetic marks located at the sites of unit of works under construction should be

protected and fenced by the Contractor. 65.5 On completion of works, the Contractor must submit the geodetic documents according to which the

work was carried out. 66.0 RESPONSIBILITY FOR LEVEL AND ALIGNMENT: 66.1 The contractor shall be entirely and exclusively responsible for the horizontal and vertical alignment,

the level and correctness of every part of the work and shall rectify effectively any errors or imperfections therein, such rectification shall be carried out by the Contractor, at his own cost, when instructions are issued to that effect by the Engineer-In-Charge.

67.0 MATERIALS TO BE SUPPLIED BY CONTRACTOR: 67.1 The CONTRACTOR shall procure and provide the whole of the materials required for the construction

including M.S. Rods, Cement and other building materials, tools, tackles construction plant and equipment for the completion and maintenance of the work except the materials which will be issued by the owner and shall make his own arrangement for procuring such materials and for the transport there of. The owner may give necessary recommendation to the respective authority if so desired by the contractor but assumes no further responsibility of any nature. The owner will insist on the procurement of the materials, which bear ISI stamp and /or which are supplied by the reputed suppliers.

67.2 The Contractor shall properly store all materials either issued to him brought by him to the site to

/prevent damages due to rain, wind, direct exposure to sun, etc. as also from theft, pilferage etc. for proper and speedy execution, of his works. The contractor shall maintain sufficient stocks of all materials required by him.

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67.3 No material /shall be dispatched from the contractor’s stores before obtaining the approval, in writing, of Engineer-In-Charge.

68.0 STORES SUPPLIED BY THE OWNER/SECURITY OF MATERIALS/EQUIPMENTS: 68.1 If the specification of the work provides for the use of any material of special description to be supplied

for the owners stores or it is the required that the Contractor shall use certain stores to be provided by the Engineer-In-Charge, such materials and store, and price to be charge therefore as herein after mentioned being so far as practicable for the convenience of the Contractor, but no so as in any way to control the meaning or effect of the contract, the Contractor shall be bound to purchase and shall be supplied such materials and stores as are from time to time required to used by him for the purpose of the contract only. The sums due from the Contractor for the. Value of materials supplied by the owner will be recovered from the running account bill on the basis of the actual consumption of materials in the works covered and which the running account bill has been prepared. After the completion of the Work however, the Contractor has to account for the full quantity of materials supplied to him as per relevant clauses in this document.

68.2 The value of the stores/ materials as may be supplied to the Contractor by the owner will be debited to

the Contractor’s account at the rates shown in the schedule of materials and if they are not entered in the schedule, they will be debited at cost price, which for purpose of the contract shall include the cost of carriage and all other expenses whatsoever such as normal storage supervision charges which shall have been incurred in obtaining the same at the Owners stores. All materials so /supplied to the Contractor shall remain the absolute property of the owner and shall not be removed on any account from the site of the work, and shall be at all times open for inspection to the Engineer-In-Charge. Any such materials remaining unused at the. time of the completion or termination of the contract shall be returns to the owners stores or at a place as directed by the Engineer-In-Charge in /perfectly good condition at Contractor’s cost.

69.0 CONDITIONS FOR ISSUE OF MATERIALS:

i) Materials specified as to be issued by the Owner will be supplied to the contractor by the Owner from his stores. It shall be responsibility of the Contractor to take delivery of the materials and arrange for its loading, transport and unloading at the SITE of work this own cost. The materials shall be issued between the working hours and as per the rule of the Owner .as framed from time to time.

ii) The Contractor shall be all incidental charges for the storage and safe custody of materials at

site after these have been issued to him.

iii) Materials specified as to be issued by the owner shall be issued in standard sizes as obtain from the manufacturers.

iv) The Contractor shall construct suitable Go downs at the SITE of work for the storing the

materials safe against damage by rain dampness fire, theft etc. He shall also, employ necessary watch and ward establishment for the purpose.

v) It shall be the duty of the Contractor to inspect the materials supplied to him at the time of

taking delivery /and satisfy himself that they are in good condition. After the materials have been delivered by the owner, it shall be the responsibility of the CONTRACTOR to keep them in good condition and if the materials are damaged or lost, at any time, they shall be repaired and / or replaced by him at his own cost according to the instructions of the ENGINEER – IN- CHARGE.

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vi) The OWNER shall not be liable for delay in supply or non-supply of any materials which the OWNER has undertaken to supply where such failure or delay is due to natural calamities, act of enemies, transport and procurement difficulties and any circumstances beyond the control of the OWNER. In no case, the CONTRACTOR shall be entitled to claim any compensation or loss suffered by him on this account.

vii) It shall be responsibility of the Contractor to arrange in a time all materials required for the

work other than those to be supplied by the owner. If, however, in the opinion of the Engineer-In-Charge the execution of the work is likely to be delayed due to the Contractors inability to make arrangement for supply of materials which normally he has to arrange for the Engineer-In-Charge shall have to the right at his own discretion to issue such materials, if available with the Owner or to procure the materials from the market or else where and the contractor will be bound to take such materials at the rates decided by the Engineer-In-Charge . This, however, doesn’t in any way absolve the. CONTRACTOR from responsibility of making arrangement for the supply of such materials in part or in full, should such a situation occur nor shall this constitute a reason for .the delay in execution of the work.

viii) None of the materials supply to the Contractor to be utilized by the Contractor for

manufacturing item which can be obtain a supplied from standard manufacturer in finished form.

ix) The Contractor shall, if desired by the Engineer-In-Charge, be required to execute an Indemnity

Bond in the prescribed from the safe custody and accounting of all materials issued by the OWNER.

x) The Contractor shall furnish to the Engineer-In-Charge sufficiently in advance a statement

showing his requirement of the quantities of the materials to be supplied by the Owner and the time when .the same will be required by him for the works, so as to enable the Engineer-In-Charge make to necessary arrangements for procurement and supply of the material.

xi) Account of the materials issued by the owner shall be maintained by Contractor indicating the

daily receipt, consumption and balance in the hand. This account shall be maintained in a manner prescribed by the Engineer-In-Charge along with all connected papers are. Viz. requisitions, issues, etc and shall be always available for inspection in the Contractors office at SITE.

xii) The Contractor should see that only the required quantities of materials are got issued. The

Contractor shall not be entitled to cartage and incidental charges for returning the surplus materials, if any to the stores wherefrom they were issued or to the place as directed by the Engineer-In-Charge.

xiii) Materials equipment’s (s) supplied by the owner shall not be utilize for any purpose (s) than

issued for. 70.0 MATERIAL PROCURED WITH ASSISTANCE OF OWNER RETURN OF SURPLUS:

Notwithstanding anything contained to the contrary in or all the clauses of this contract where any materials for the execution of the contract are procured with the assistance of the owner either by issue from Owner stock or purchases made under order or permits or licensed issued by Government., the Contractor shall hold the said materials as trustee for the owner and use such materials economically and solely for the purpose of the contract and not dispose them off without the permission of the owner and return, if required by the Engineer-In-Chare, all surplus or unserviceable materials that may be left with him after the completion of the contract or as it termination for any reason whatsoever on his being paid or credited such price as the Engineer-In-Charge, shall determine having due regard to the

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condition of materials. The price allowed to the Contractor however shall not exceed the amount charged to him excluding the storage charges, if any .The decision of the Engineer-In-Charge shall be final and conclusive in such matters. In the event of breach of the aforesaid condition, the Contractor shall, In terms of the licenses or permits and/ or criminal breach of trust, be liable to compensate the owner at double rte or any higher rate, in the event of those materials at that time having higher rate or not being available in the market then any other rate to be determine by the Engineer-in-Charge and his decision shall be final and conclusive.

71.0 MATERIALS OBTAINED FROM DISMANTLING:

If the Contractor in the course of execution of the work is called upon to dismantle any part for reason other than those stipulated in clause 76 and 80 hereunder the materials obtain in the work of dismantling etc.,will be considered as the owners property and will be disposed off to the best advantage of the owner .

72.0 ARTICLES OF VALUE FOUND:

All gold, silver and other minerals of any description and all precious stones, coins, treasure relics, antiquities and other similar things which shall be found in, under or upon the SITE, shall be the property of the owner and the contractor shall duly preserve the same to the satisfaction of the Engineer-In-Charge and shall from time to time deliver the same to such person or peson indicated by the OWNER.

73.0 DESCRIPANCIES BETWEEN INSTRUCTIONS:

Should any discrepancy occur between the various instructions furnished to the Contractor, his agent or staff or any doubt arise as to the meaning of any such instructions or should there be any misunderstanding between the Contractor staff and the Engineer-In-Charge staff. The Contractor shall refer the matter immediately in writing to the Engineer-In-Charge whose decision thereon shall be final and conclusive and no claim for losses alleged to have been caused by such discrepancies between instruction, doubts, or misunderstanding shall in any event be admissible.

74.0 WORK IN MONSOON AND DEWATERING: 74.1 The execution of the work may entail working in the monsoon also. The Contractor must maintain a

minimum labour force as may be required for the job and plan and execute the construction and erection according to the prescribe schedule. No extra rate will be considered for such work in monsoon.

74.2 During the monsoon and other period, it shall be the responsibility of the Contractor to keep the

construction work site free from water at his own cost. 75.0 ACTION WHERE NO SPECIFICATION IS ISSUED:

In case of any class of work for which there is no SPECIFICATION supplied by the owner as mention in the tender documents such works shall be carried out in accordance with the Indian Standard Specifications don’t cover to the same, the work should be carried out as per standard Engineering practice subject to the approval of the Engineer-In-Charge.

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76.0 INSPECTION OF WORKS: 76.1 The Engineer-In-Charge will have full power and authority to inspect the work at any time wherever in

progress either on Site or at the Contractor’s premises/workshop wherever situated, premises/workshop of any person, firm for corporation where work in connection with contract ma be in hand or where materials are being or are to be supplied, and the contractor shall afford or procure for the Engineer-In-Charge every facility and assistance carry out such inspection. The CONTRACTOR shall, at all time during the usual workings hours and at all other time at which reasonable notice of the intention of the Engineer-In-Charge or his representative to visit the work shall have been given to the Contractor, either himself be present to receive orders and instructions, or have a responsible agent duly accredited in writing, present for the purpose. Orders given to the Contractor’s agent shall be considered to have the same force as if they had been given to the Contractor himself. The Contractor shall give not less than seven days notice in writing to the Engineer-In-Charge before covering up and otherwise placing beyond reach of inspection and measurement of any work in order that the same may be inspected and measured. In the event of breach of above the same shall be uncovered at Contractor’s expense for carrying out such measurement or inspection.

76.2 No material shall be dispatched from the contractor’s stores before obtaining the approval in writing of

the Engineer-In-Charge. The Contractor is to provide at all time during the progress of the work and the maintenance period, proper means of access with ladders, gangways etc. and the necessary attendance to move and adopt as directed for inspection or measurements of the work by the Engineer-In-Charge.

77.0 ASSISTANCE TO THE ENGINEER-IN-CHARGE :

The Contractor shall make available to the Engineer-In-Charge free of cost all necessary instruments and assistance in checking and setting out of works and in the checking of any works made by the contractor for the purpose of setting .out and taking measurements of work.

78.0 TESTS FOR QUALITY OF WORK/QUALITY ASSURANCE: 78.1 All workmanship shall be the respective kinds described in the contract document and in accordance

with the instructions of the Engineer-In-Charge and shall be subjected from time to time to such test at Contractor’s cost as the Engineer-In-Charge may direct at ,the place of manufacture or fabrication or on the site or at all or any such places. The Contractor shall provide assistance, instruments, labour and materials as are normally required for examining, measuring and testing any workmanship as may be selected and required by the Engineer-In-Charge

78.2 All the tests that will be necessary connection with the execution of the work as decided by the

Engineer-In-Charge shall be carried out at the field testing laboratory of the owner by paying the charges as directed by the owner from time to time .In case of non availability of testing facility with the Owner the required test shall be carried out at the cost of contractor at Government or any other testing laboratory as directed by the Engineer-In-Charge.

78.3 If any tests are required to be the carried out in conjunction with the work or materials or workmanship

not supplied by the contractor, such tests shall be carried out by the Contractor as per instructions of Engineer-In-Charge and cost of such tests shall be reimbursed by the Owner.

78.4 Bidder shall include in his offer the quality Assurance program containing the over all quality

management and procedures which is required to be adhered on during the execution of contract or after the award of the contract detailed quality assurance program to be followed for the execution of the contract under various divisions of work will be mutually discussed and agreed to.

The Contractor shall establish document and maintain an effective quality assurance system as outlined in recognized codes. Quality assurance System Plans/Procedure of the contractor shall be furnished in

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the form of a QA manual. This document should cover details of the personnel responsible for the quality assurance, plans or procedures to be followed for quality control in respect of design, Engineering, Procurement, supply, installation, testing and commissioning. The quality assurance system should indicate organizational approach for quality control and quality assurance of the construction activities, at all stages of workout at site as well as at manufacturer’s works and dispatch of materials. The Owner/CONSULTANT or their representative reserve the right to inspect/witness, review any or all stages of work at shop/site as deemed necessary for quality assurance.

79.0 SAMPLES FOR APPROVAL:

The Contractor shall furnish to the Engineer-In-Charge for approval, when requested or if required by the specifications, adequate samples of all materials and finished to be used in the Work. Such samples shall be submitted before the work is commenced and in sample time to permit tests and examinations thereof. All materials furnished and finishes applied in actual Work shall be fully equal to the approved samples.

80.0 ACTION AND COMPENSATION IN CASE OF BAD WORK:

If it shall appear to the Engineer-In-Charge that any work Has been executed with unsound, imperfect or unskilled workmanship, or with materials of inferior description, or that any materials or articles provided by the Contractor for the execution of works are unsound, or of a quality inferior to that contracted for, or otherwise not in accordance with the contract, the Contractor shall on deemed in writing for the Engineer-In-Charge or his authorized representative specifying the work, materials or articles complained of notwithstanding that the same may have been inadvertently passed, certified and paid for , forthwith rectify or remove and reconstruct the work so specified and provide other proper and suitable materials or articles at his own cost and in the event of failure to do so within the period specified by the Engineer-In-Charge in his demand aforesaid ., The Contractor shall be liable to pay compensation at the rate of 1%(one percent ) of the estimated cost of the whole work, for every week limited to a maximum of 10%(ten percent) of the value of the whole work , while his failure to do so shall continue in the case of any such failure the Engineer-In-Charge may on expiry of noticed period rectify or remove and re execute the work or removed or replaced with others , the materials or articles complained of to as the case may be at the risk and expense in all respect of the Contractor. The decision of the Engineer-In-Charge as to any question arising under this .clause shall be final and conclusive.

81.0 SUSPENSION OF WORKS:

i) Subject to the provisions of sub par (ii) of this clause, the Contractor shall if ordered in writing by the Engineer-In-Charge, or his representative, temporarily suspend .the works or any part thereof for such period and such time and so ordered and shall not after receiving such written order, proceed with the work therein ordered to be suspended until, he shall have, received a written order to proceed therewith. The Contractor, shall not be, entitled to claim compensation for any loss or damage sustained by him .by reason of temporary suspension of the work aforesaid. An extension of time for completion, corresponding with the delay caused by any such, Suspension of the works as aforesaid will be grant to the Contractor should be apply for the same provided that the suspension was not consequent to any default or failure in the part of the CONTRACTOR.

ii) In case of suspensions of entire work, ordered in writing by Engineer-In-Charge for a period of

more than three months, the CONTRACTOR shall have the option to terminate the CONTRACT.

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82.0 OWNER MAY DO PART OF WORK:

Upon failure of the contractor to comply with any instructions given in accordance with the provisions of this contract the owner has the alternative right, instead of assuming charge of entire work, to place additional labour force, tools, equipment's and materials on such parts of the work, as Owner may designate or also engage another contractor to carry out the work, In such cases, the Owner shall deduct from the amount which the otherwise might become due to the Contractor, the cost of such ,work and materials with fifteen percent (15%) added to cover all departmental charges and should the total amount thereof exceed the amount due to the CONTRACTOR , the ,Contractor shall pay the difference to the OWNER.

83.0 POSSESSION PRIOR TO COMPLETION :

The Engineer-In-Charge shall have right to take possession of or use any completed or partially completed work or part of the work. Such possession or use shall not be deemed to be an acceptance of any work. or completed in accordance with the contract agreement. If such prior possession or use by the Engineer-In-Charge delays the progress of work, equitable adjustment, of the time of completion will be made and the, contract agreement shall; be deemed to be modified accordingly.

84.0 TWELVE MONTHS PERIOD OF LIABILITY FROM THE DATE OF ISSUE OF

COMPLETION CERTIFICATE:

The Contractor shall guarantee the installation/work for a period of 12 months from the date of issue of completion certificate. Any damage or defect that may arise or lie undiscovered at the time of issue of completion certificate, connected in any way with the equipment or materials supplied by him or in the workmanship, shall be rectified or replaced by the Contractor at his own expense as deemed necessary by the Engineer-In-Charge or in default, the, Engineer-In-Charge may cause the same to be made good by the other Workmen and deduct expense (of which the certificate of Engineer-In-Charge shall be final) from any sums that may be then or at any time thereafter, become due to the Contractor or from his security deposit or the proceed of sale thereof or a sufficient part thereof.

84.1 FAILURE TO RECTIFY DEFECTS DURING LIABILITY PERIOD AND VARIATIONS:

If the Contractor fails to make good the defect noticed during, the liability period, the Owner shall carry out such works and recover the actual cost incurred towards labour, supervision, materials, and consumables or otherwise plus 100%(hundred percent) towards overhead from any pending bill/security deposit of the contractor.

If the contractor feels that any variations in work or any quality of materials or proportions would be beneficial or necessary to fulfill the guarantees called for, he shall bring this to the notice of the Engineer-In-Charge in writing.

84.2 EXTENDED LIABILITY ON CONTRACT PERFORMANCE GUARANTEE:

If during the period of liability any, portion of the work/equipment, is found defective and is rectified/replaced, the period of liability or such equipment/portion of work shall be operative from the date of such rectification/ replacement are carried out and contract performance guarantee shall be furnished separately for the extended period of liability for the portion of work/equipment only. Notwithstanding the above provisions the supplier’s, guarantees/warrantees for the replaced equipment shall also be passed on to the Owner.

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84.3 CARE OF WORKS:

From the commencement to completion of the work, the Contractor shall take full responsibility for the care of all works including all temporary works and in case any damages, loss or injury shall happen to the work or to any part thereof or to any cause. Whatsoever, shall at his own cost repair and make good the same so that t at completion the work shall be in good order and in conformity in every respect with the requirement of the contract and the Engineer-In-Charge’s instructions.

84.4 DEFECTS PRIOR TO TAKING OVER:

If at any time, before the work is taken over, the Engineer-In-Charge shall:

a) Decide that any work done or materials used by the contractor or by any sub-Contractor is defective or not in accordance with the CONTRACT, or that the works or any portion thereof are defective, or don't fulfill the requirements of contract (all such matter being herein after , called DEFECTs in this clause), and

b) As soon as reasonably practicable, gives to the Contractor notice in writing of the said decision,

specifying particulars of the defect alleged to exist or to have occurred that the Contractor shall at his own expenses and with all speed make good the defect so specified.

In case contractor shall fail to do so , the owner may take , at the cost of the Contractor, such step as may in all circumstances, be reasonable to make good such defects. The expenditure so incurred by the Owner will be recovered from the amount due to the Contractor. The decision of the Engineer-In-Charge with regard to the amount to be recovered from the Contractor will be final and binding on the Contractor. As soon as the work have been completed in accordance with the contract (except in minor respects that don't affect their use for the purpose for which they are intended and except for maintenance there of provided in clause 84.1 of General Condition of Contract) and have passed the tests on completion, the Engineer-In-Charge shall issue a certificate (hereinafter called completion Certificate) in which he shall certify the date on which the work have been so completed and have passed the said tests and the owner shall be deemed to have taken over the work on the date so certified . If the work have been divided into various groups in the CONTRACT, the OWNER shall be entitled to take over any group or groups before the other or others and there upon the Engineer-In-Charge shall issue a completion certificate which will, however, be for such group or groups so taken over only. In such an event if the group /section /part. so taken over is related to the integrated system of the work , not withstanding date of grant of completion certificate for group/section/part. The period of liability in respect of such group/section/part shall extend 12 (twelve) month from the date of completion of work.

84.5 DEFECTS AFTER TAKING OVER:

In order that the CONTRACTOR could obtain a COMPLETION CERTIFICATE he shall make good, with all possible speed, any defect arising from, the defective materials supplied by the CONTRACTOR or workmanship or any act or omission of the CONTRACTOR workmanship or any act or omission of the CONTRACT or that may have been noticed or developed, after the works or groups of the works has been taken over the period allowed for carrying out such work will be normally one month. If any defect be not remedied within a reasonable time, the OWNER may proceed to do the WORK at CONTRATOR’S risk and expense and deduct from the final bill such amount as may be decided by the OWNER.

If by reason of any default on the part of the CONTRACTOR a COMPLETION CERTIFICATE has not been issued in respect of any portion of the work within one month after the date of fixed, by the CONTRACT for the completion of the work , the Owner shall be at liberty to use the work or any portion thereof in respect of within a completion certificate has not been, provided that the work or the portion thereof so used as aforesaid shall be reasonably capable of being used that the CONTRACTOR

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shall be afforded reasonable opportunity for completing these works for the issue of Completion Certificate.

85.0 GUARANTEE / TRANSFER OF GUARANTEE:

For work like water-proofing, acid and alkali resisting materials, pre-construction soil treatment against termite or any other specialized works etc. the CONTACTOR shall invariably engage SUB-CONTRACTORS who are specialists in the field and firms of repute and such a SUB-CONTRACTOR shall furnish guarantees for their workmanship to the Owner, through the Contractor . In case such a SUB-CONTRACTOR /FIRM is not prepared to furnish a guarantee to the OWNER, the Contractor shall give that guarantee to the OWNER directly.

86.0 TRAINING OF OWNER’S PERSONNEL: 86.1 The Contractor undertakes to provide training without any cost to Engineering personnel selected and

sent by the Owner at the works of the Contractor without any cost to the Owner. The period and the nature of training for the individual personnel shall be agreed upon mutually between the Contractor and the Owner. These Engineering personnel shall be given special training at the shops, where the equipment will be manufactured and/or in their collaborator’s works and where possible, in any other plant where equipment manufactured by the CONTRACTOR or his collaborators is under installation or test to enable those personnel to become familiar with the equipment being furnished by the CONTRACTOR. OWNER shall bear only the to and fro fare of the said Engineering personnel

87.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS : 87.1 If during the progress of the work, OWNER /CONSULTANT shall decide and inform in writing to the

Contractor, that the unsound or imperfect or has furnished plant inferior to the quality specified, the Contractor on receiving details of such defects or deficiencies shall at his own expenses within (7) seven days of his receiving the notice, or otherwise within such time as may be reasonably necessary for making it good, proceed to alter, re-construct or remove such work and furnished fresh equipment's up to the standards of the specifications . In case the contractor fails to do so , Owner may on giving the Contractor 7 (seven) days notice in writing of his intentions to do so, proceed to remove the portion of the work so complained of and at the cost of Contractor perform all such works or furnish all such equipment's provided that nothing in the clause shall be deemed to deprive the owner of or affect any right under the contract, the owner may otherwise have in respect of such defects and deficiencies.

Contractor, that the unsound or imperfect or has furnished plant inferior to the quality specified, the Contractor on receiving details of such defects or deficiencies shall at his own expenses within (7) seven days of his receiving the notice, or otherwise within such time as may be reasonably necessary for making it good, proceed to alter, re-construct or remove such work and furnished fresh equipment's up to the standards of the specifications . In case the contractor fails to do so , Owner may on giving the Contractor 7 (seven) days notice in writing of his intentions to do so, proceed to remove the portion of the work so complained of and at the cost of Contractor perform all such works or furnish all such equipment's provided that nothing in the clause shall be deemed to deprive the owner of or affect any right under the contract, the owner may otherwise have in respect of such defects and deficiencies.

87.2 The Contractors full and extreme liability under his clause shall be satisfied by the payments to the

OWNER of the extra cost .of such replacements procured including erection/installation as provided for in the contract, such extra cause being the ascertained difference between the price paid by the Owner for the such replacements and the contract price portion for such defective plants and repayments of any sum paid by the owner to the Contractor in respect of such defective plant. Should the Owner not so replace the defective plant the Contractors extreme liability under this clause shall be limited to the repayment of all such sums paid by the Owner under the contract for such defective plant.

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88.0 DEFENCE OF SUITS:

If any action in any court is brought against the Owner and consultant or an officer an agent of the Owner , for the failure , omission or neglect on the part of the Contractor to perform any acts , matters, convenience or things under the contract, or damaged or injury caused by the alleged omission or negligence on the part of the Contractor, his agents, representatives or his sub-Contractors, or in connection with any claimed based on lawful demands of sub-contractors workmen suppliers or employees , the .Contractor , shall in such cases indemnify and keep the Owner, and consultant and / or their representatives fully indemnified and hold harmless from all losses, damages, expenses decrees arising out of such action .

89.0 CONSTRUCTION AIDS, EQUIPMENT'S, TOOLS & TACKLES: 89.1 Contractor shall be solely responsible for making available for executing the work, all requisite

CONSTRUCTION EQUIPMENT'S, Special aids, barges, cranes and the like, all tools, trackless and testing EQUIPMENT'S and appliance, including imports of such equipment's etc. as required In case of import of the same the rates Applicable for levying of custom duty on such Equipment, Tools, & Tackles and the duty drawback applicable there on shall be ascertained by the Contractor from the concerned authorities of Government of India. It shall be clearly understood that owner shall not in any way be responsible for arranging to obtain custom clearance and/or payment of any duties. and /or duty draw backs etc. for such equipment's so imported by the Contractor and the Contractor shall be fully responsible for all taxes, duties and documentation with regard to the same . Tendeer, in his own interest may contract, for any clarifications in the matter, the office of chief Controller or imports and exports, Ministry of Commerce, Govt. of India Udyog Bhawan, Maolana Azad Road, New Delhi-110001. All clarification so obtained and interpretations thereof shall be solely the responsibility of the CONTRACTOR.

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SECTION -VI

CERTIFICATES AND PAYMENTS 90.0 SCHEDULE OF RATES AND PAYMENTS: i) CONTRACTOR’S REMUNERATION:

The price to be paid by the OWNER to Contractor for the whole of the work to be done and for the performance of all the obligations undertaken by the Contractor under the contract documents shall be ascertained by the application of the respective schedule of rates (the inclusive nature of which is more particularly define by way of application but not of limitation, with the succeeding sub-clause of this clause) and payment to be made accordingly for the work actually executed and approved by the Engineer-In-Charge . The sum so ascertained shall (excepting only as and to the extent expressly provided herein) constitute the sole and inclusive remuneration of the Contractor under the contract and no further or other payment whatsoever shall be or become due or payable on the Contractor under the Contract.

ii) SCHEDULE OF RATES TO BE INCLUSIVE:

The price /rates quoted ( i ) CONTRACT price by the Contractor shall remain firm till the issue of final completion certificate and shall not be subject to escalation. Schedule of rates shall be deemed to include and cover all costs, expenses and liabilities of every description and all risks of every kind to be taken in executing, completing and handing over the work to the OWNER by the CONTRACTOR . The Contractor shall be deemed to have known the nature, scope, magnitude and the extent of the works and materials required through the contract document may not fully and precisely furnish them. He shall make such provision in the schedule of rates, as he may consider necessary to cover the cost of such items of work and materials as may be reasonable and necessary to complete the works. The opinion of the Engineer-In-Charge as to the items of work which are necessary and reasonable for completion of work shall be final and binding on the CONTRACTOR, although the same may not be shown on or described specifically in contract documents.

Generality of this present provision shall not be deemed to cut down or limited in any way because in certain cases it may and in other cases it may not be expressly stated that the contractor shall do or perform a work or supply articles or perform services at his own cost or without addition payment or without extra charge or words to the same effect or that it may be stated or not stated that the same are included in and covered by the schedule of rates.

iii) SCHEDULE OF RATES TO COVER CONSTRUCTION EQUIPMENT'S, MATERIALS,

LABOUR ETC.

Without in any way limiting the provisions proceeding sub-clause the schedule of rates shall be deemed to include and cover the cost of all constructional plant temporary work ( except as provided for herein) ,pumps, materials, labour, insurance, fuel, consumables, stores, and appliances to be supplied by the contractor and all other matters in connection with each item in the schedule of rates and the execution of the works or any portion thereof furnished, complete in every respect and maintained as shown or described in the contract documents or as may be ordered in writing during the continuance of the contract .

iv) SCHEDULE OF RATES TO COVER ROYALITIES, RENTS, AND CLAIMS:

The schedule of rates (i.e. CONTRACT price) shall be deemed to include and cover the cost of all royalties and fees for the articles and processes, protected by letters, patent or otherwise in corporate in or used in connection with the works, also all royalties, rents and other payment in connection with

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obtaining materials of whatsoever kind for the works and shall include an in demnmity to the Owner which the Contractor hereby gives against all actions, proceedings, claims, damages, costs and expenses arising from the incorporation in or used on the works of any such articles , processes or materials,. Octroi or other municipal or local Board Charges, if levied on materials, equipment or machinery’s to be brought to site for use on works shall be borne by the Contractor

v) SCHEDULE OF RATES TO COVER TAXES AND DUTIES:

No exemption or reduction of customs duties, excise duties, sales tax on works contract quay or any port dues, transport charges, stamp duties or central or state Government or Local Body or Municipal Taxes or duties, taxes or charges (from or of any other body), whatsoever, either prevailing as on date and/or as may be levied in future will be granted or obtain, all of which expenses shall be deemed to be included in and covered by the schedule of rates. The Contractor shall also obtain and pay for all permits or other privileges necessary to complete the work.

vi) SCHEDULE OF RATES TO COVER RISKS OF DELAY:

The schedule of rates shall be deemed to include and cover the risk of all possibilities of delay and interference with the Contractor’s conduct of works which occur from any clause including orders of the owner in the exercise of his power and on account of extension of time granted due to various reason and for all other possible or probable causes of delay.

vii) SCHEDULE OF RATES CANNOT BE ALTERED:

For work under unit basis, no alteration will be allowed in the schedule of rates by reason of works or any part of them being modified altered, extended, diminished or committed. The schedule of rates are fully inclusive of rates which have been fixed by the Contractor and agreed to by the Owner and cannot be altered.

For lump sums Contracts, the payment will be made according to the work actually carried out , for which purpose an items wise , or work wise schedule of rates shall be furnished suitable for evaluating the value of work done and preparing running account bill .

91.0 PROCEDURE FOR MEASUREMENT AND BILLING OF WORK IN PROGRESS: 91.1 BILLING PROCEDURE:

Following procedures shall be adopted for billing of works executed by the Contractor. 91.1.1 All measurements shall be recorded in Quadruplicate on standard measurement sheets/ books supplied

by the owner and submitted to CONSULTANT for scrutiny and passing. 91.1.2 Consultant shall scrutinise check the measurements recorded on the sheets/ books and shall certify

correctness of the same on the measurement sheets/books

The Contractor will be allowed to prepare and submit the bills in a month in following manner.

Only one payment in month would be released either or measured or of unmeasured.

In exceptional cases more than one payment can be released provided the terms of the contract so envisage. Alternate bill must be a measured bill

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Measured bill, as certified by Engineer-In-Charge after recovering the amount paid towards Unmeasured Bill/SD/MA/SA and other recoveries as per provision of the contract agreement.

91.1.3 Consultant shall pass on the bills after carry out the comprehensive checks in accordance with the terms

and conditions of the contract, to the Owner. 91.1.4 Measurements shall be recorded as per the methods of measurement spelt out in specifications/Contract

document. Consultant shall be fully responsible for checking the measurements quantitatively as recorded in the measurement Books/Bills.

91.1.5 While preparing the final bills overall measurements will not be taken again. Only volume of work

executed since the last measured bill alongwith summary of final measurements will be considered for the final bill. However, a detailed check shall be made as to missing items, or measurements the same shall; be recorded.

91.2 SECURED ADVANCE ON MATERIALS:

In case of tenders for completed item of work, Contractor may be allowed Secured Advance, on the security of materials brought to site for execution of the Contracted item of work to the extent of 75% of the value of materials as assessed by the Engineer-In-Charge provided that the materials are of an imperishable nature and that a formal agreement is drawn-up with the Contractor under which the Owner secures a lien on the materials and so is safeguarded against losses due to the Contractor postponing the execution of the work or to the storage or misuse of the materials and against the expense entitled for their proper watch and safe custody. Recoveries of advances so made would not be postponed until the whole of the work entrusted to the Contractor is completed. They should be adjusted from his bills for work done as the materials are used, the necessary deductions being made whenever the items of work in which they are used are billed for.

91.3 DISPUTE IN MODE OF MEASUREMENT:

In case or any dispute as to the mode of measurement not covered by the contract to be adopted for any item of work, mode of measurement as per latest Indian Standard Specifications shall be followed

91.4 ROUNDING OF AMOUNTS:

In calculating the amount of each item to the Contractor in every certificate prepared for payment, sum of less than 50 paise shall be omitted and the total amount on each certificate shall be round off to the nearest rupees, i e. Sum of less than 50 paise shall be omitted and sum of 50 paise and more uppto one rupee shall be reckoned as one rupee.

92.0 LUMP-SUMS IN TENDER:

For the item in tender where it includes lump-sum in respect of parts of work, the Contractor shall be entitled to payment in respect of the items at the same rates as repayable under this contract for such items, or if the part of the work in question is not, in the opinion of the Engineer-In-Charge capable of measurement or determination, the Owner may at his discretion pay the lump-sum amount entered in the tender or a percentage thereof and the certificate in writing of the Engineer-In-Charge shall be final and conclusive against the Contractor with regard to any sum or sums payable to him under the provision of this clause.

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93.0 RUNNING ACCOUNT PAYMENTS TO BE REGARDED AS ADVANCES:

All running accounts payment shall be regarded as payments by way, of advance against the final payment only and not payments for work actually done and completed and shall not preclude the requiring of bad, unsound and imperfect or unskilled work to be removed and taken away are reconstructed or re-erected or be considered as an admission of the due performance of the Contract, or any part thereof, in his respect, or of the accuring of any claim by the Contractor, nor shall it conclude, determine or affect in anyway the powers of the Owner under these conditions or any of them as to the final settlement and adjustment of the accounts or otherwise, or in any other way vary or affect the Contract . The final bill shall be submitted by the Contractor within one month of the date of physical completion of the work, otherwise, the Engineer-In-Charges certificate of the measurement and of total amount payable for the work accordingly shall be final and binding on all parties.

94.0 NOTICE OF CLAIMS FOR ADDITIONAL PAYMENTS: 94.1(a) Should the Contractor consider that he is entitled to any extra payment or compensation or to make any

claim whatsoever in respect of the works he shall forthwith give notice in writing to the Engineer-In-Charge that he claims extra payment and /or compensation. Such notice shall be given to the Engineer-In-Charge within ten days from the ordering of any work or happening of any event upon which the contractor bases such claim and such notice shall contain full particulars of the nature of such claim with full details and amount claimed. Failure on the part of the Contractor to put forward any claim with the necessary particulars as above within the time above specified shall be and absolute waiver thereof. No omission by the Owner to reject any such claim and no delay in dealing therewith shall be by the owner of any rights in respect thereof.

94.1(b) The Contractors agrees, and undertakes, that if the claims are not raised within the said period of 10

days as above mentioned, then he shall be stopped and debarred from raising such claims latter on in arbitration proceeding or before any Court of Law. Such claims if presented before arbitrator shall be deemed to be rejected by the Arbitrator and shall be liable to be summarily dismissed forth with.

94.2 Owner shall review such claims within a reasonable period of time and cause to discharge these in a

manner considered appropriate after due deliberations thereon. However, Contractor shall be obliged to carry on with the work during the period in which his claims are under consideration by the Owner, irrespective of the outcome of such claims.

Where additional payments for works considered extra are justifiable in accordance with the Contract

provisions, Owner shall arrange to release the same in the same manner as for normal work payments. Such of extra works so admitted by Owner shall be governed by all the terms, conditions, stipulations and specifications as are applicable for the contract. The rates for extra work shall generally be the unit rates provided for in the Contract. In the event unit rates for extra works so executed are not available as per Contract, payments may either be released on day work basis for which daily/hourly rates for workmen and hourly rates for equipment rental shall apply, or on the unit rate for work executed shall be derived by interpolation of unit rates already existing in the Contract. In all the matters pertaining to applicability rate and admittance or otherwise of an extra work claim of Contractor the decision of Engineer-In-Charge shall be final and binding.

95.0 PAYMENT OF CONTRACTOR’S BILL:

No payment shall be made for works estimated to cost less than RS. 20,000/- till the whole of the work shall have been completed and a certificate of completion given. But in case of works estimated to cost more than RS. 20,000/- that contractor no submitting the bill thereof be entitled to receive a monthly payment proportionate to the part thereof approved and passed by the Engineer-In-Charge, whole certificate of such approval and passing of the same so payable shall be final and conclusive against the

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Contractor. This payment will be made after making necessary deduction as stipulated else where in the contract document for materials, security deposit etc.

Payments due to the contractor shall be made by the Owner if so directed by the Owner by Account Payee check forwarding the same to registered office or the notified office of the contractor. In no case will Owner be responsible if the check is mislaid or misappropriated by unauthorised person/persons. In all cases, the contractor shall present his bill duly pre-receipted on proper revenue stamp.

All payments shall be made in Indian currency.

96.0 RECEIPT FOR PAYMENT:

Receipt for payment made on account of work when executed by a firm, must be signed by a person holding the power of attorney in his respect on behalf of Contractor, except when the Contractors are described in their tender as a Limited Company, in which case the receipt must be signed in the name of by Company by one of its principal officers or by some other person having authority to give effectual receipt for Contractor.

97.0 COMPLETION CERTIFICATE: 97.1 APPLICATION FOR COMPLETION CERTIFICATE:

When the fulfills his obligations under 84.4 he shall be eligible to apply for COMPLETION CERTIFICATE,. The Contractor may apply for separate completion certificate in respect of each such portion of the work by submitting the completion document along with such application for COMPLETION CERTIFICATE,

The Engineer-In-Charge shall normally issue to the Contractor the COMPLETION CERTIFICATE within one month after receiving an application therefor from the Contractor after verifying from the completion documents and satisfying himself that the work has been complete in accordance with and as set out in the construction and extension drawings and the Contractor Documents.

The Contractor after obtaining the COMPLETION CERTIFICATE is eligible to present the final bill for the work executed by him under the terms of CONTRACT.

97.2 COMPLETION CERTIFICATE:

Within one month of the completion of the work in all respects, the CONTRACTOR shall be furnished with a certificate by the Engineer-in-Charge of such completion, but no completion certificate shall be given nor shall the work be deemed to have been executed until all the scaffolding, surplus materials and rubbish is cleared off the site completely nor until the work shall have been measured by the Engineer-In-Charge, whose measurement shall be binding and conclusive. The work will not be considered as complete and taken over by the Engineer-in-Charge, until all the TEMPORARY WORK, labour and staff colonies etc. Constructed are removed and work site cleared to the satisfaction of the Engineer-In-Charge.

If the contractor shall fail to comply with the requirements of this clause on or before the date fix for the completion of the work., the Engineer-In-Charge may the expense of the Contractor remove such scaffolding, surplus materials and rubbish and dispose of the same as the thinks fit, and clean of such dirt as aforesaid, and the Contractor shall forthwith pay the amount of all expense so incurred and shall have no claim in respect of any such scaffolding or surplus materials as aforesaid except for any sum actually realized by the sale thereof.

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97.3 COMPLETION CERTIFICATE DOCUMENTS:

For the purpose of clause 97.0 the following documents will be deemed to form the completion documents.

i) The technical documents according to which the work was carried out.

ii) Six sets of construction drawings showing therein the modification and correction made during

the course of execution duly signed by the Engineer-In-Charge.

iii) Completion certificates for the “embedded:” and covered up works.

iv) Certificate of final levels as set out for various works.

v) Certificate of tests performed for various works.

vi) Materials appropriation Statement for the materials issue by OWNER for the work and list of surplus materials returned to Owner’s stores duly supported by necessary documents.

98.0 FINAL DECISION AND FINAL CERTIFICATE:

Upon the expiration of the period of the ability and such subject of the Engineer-In-Charge being satisfied the work has been duly maintained by the Contractor during the monsoon or such period as here in before provided in clause 84.1 and that the Contractor has in all respects duly made up any subsidence and performed all his obligations under the contract, the Engineer-In-Charge shall (without prejudice to the rights of the Owner to retain the provisions of relevant clause thereof) otherwise give a certificate herein refereed to as the FINAL CERTIFICATE to that efficient on the Contractor shall be not considered to have fulfill the whole of his obligations under the contract until FINAL CERTIFICATE shall have given by the Engineer-In-Charge notwithstanding any previous entry upon the work taking procession, working or using of the same or any part thereof by the OWNER.

99.0 CERTIFICATE AND PAYMENTS NO EVIDENCE OF COMPLETION:

Except final certificates or payment against a certificate or on general account shall be taken to be an admission by the Owner on due performance of the contract or any part thereof or of occupancy or validity of any claim by the contractor.

100.0 DEDUCTIONS FROM THE CONNTRACT PRICE:

All costs, damages or expenses which Owner may have paid or incurred, which under the provision of the contract, the contractor is liable, will be claimed by the Owner. All such claims be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be supported by appropriate and certified vouchers or explanations to enable the contractor to properly identify such claims. Such claims shall be paid by the contractor within 15 (fifteen) days of the receipt of the corresponding bills and if not paid by the Contractor within the said period, the owner may then deduct the amount for many moneys due or becoming due to the contractor under the contract or maybe recovered by actions of law or otherwise, if the contractor fails to satisfy the Owner of such claims.

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SECTION –VII

TAXES AND INSURANCE 101.0 TAXES DUTIES, OCTROLETC: 101.1 The Contractor agrees to and does hereby accept full and exclusive liability for the payment of any and

all taxes , duties, including,excise duty , Octoris etc. now or hereafter imposed, increased or modified , and all the sales taxes, duties , octoris etc. now in force and hereafter increased, imposed, or modified, from time to time in respect of works and materials and all contributions and taxes for unemployment compensation, insurance and old age pensions or annuities now or hereafter impose by any Central or State Government authorise which are imposed with respect to or covered by the wages, salaries, or other compensations paid to the person employed by the Contractor and the contractor shall be responsible for the compliance with all obligations and restrictions imposed by the Labour Law or any other law affecting employer-employee relationship and the contractor further agrees to comply , and to secure the compliance of all sub-contractors , with all applicable Central, State, Municipal and local law and regulation and requirement of any Central, State or local Government agency or authority .Contractor futher agrees to defend, indemnify and hold OWNER harmless from any liability or penalty which may be imposed by the Central, State or Local authorities by reasons of any violation by the Contractor or Sub-Contractor of such law, regulations or requirements and also from all claims, suits for proceedings that may be brought against the OWNER arising under, growing out of , or by reason of the work provided for by this CONTRACT, by third parties, or by Central or State Government authority or any administrative sub-division thereof.

Tax deducting will be made as per the rules and regulation and force, in accordance with acts prevailing from time to time.

102.0 SALES TAX/TURN OVER TAX:

Tenderer should quote all inclusive prices including the liability of Sales Tax/ Turn Over Tax whether on the works contracts a whole or in the respect of brought out components used by the Contractor in execution of the Contract. Owner shall not be responsible for any such liability of the contractor in respect of this contract.

103.0 EXCISE DUTY (ON WORKS CONTRACT ONLY):

Excise duty on items fabricated at site, if applicable at a latter that will be paid by OWNER at actual s, on production of documentary evidence(s).

Tendered should quote prices inclusive of excise duty applicable on furnished product. However, in variations in excise duty of finished product shall be , to the Owners account and contractor will furnish documentary evidence(s) in support of their claims to Owner.

104.0 INSURANCE: 104.1 GENERAL:

Contractor shall at his own expense arrange secure and maintain insurance with reputable insurance companies to the satisfaction of the owner as follows:

Contractor at his cost shall arrange secure and maintain insurance as may be necessary and to its full value for all such amount to protect the works in progress from time to time and the interest of owner

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against all as detailed herein. The form and the limit of such insurance, s defined here in together with the under works thereof in each case should be as acceptable to the Owner. However, irrespective of work acceptance the responsibility to maintain adequate insurance coverage at all times during the period, of contract shall be that of Contractor alone. Contractor failure in this regard shall not relieve him of any of his responsibilities and obligations under contract.

Any loss or damage to the equipment, during ocean transportation, port /custom clearance, in land and port handling, inland transportation, storage, erection and commissioning till such time the work is taken over by OWNER, shall be to the account of CONTRACTOR.

Statutory clearances, if any, in respect of foreign supply required for the purpose of replacement of equipment lost in transit and /or during erection, shall be made available by the Owner.

CONTRACTOR as far as possible shall cover insurance with Indian Insurance Companies, including marine Insurance during ocean transportation.

i) EMPLOYEES STATE INSURANCE ACT:

The Contractor agrees to and does hereby accept full and exclusive liability for the compliance with all obligations imposed by the employee State Insurance Act 1948 and the Contractor further agrees to defend, indemnify and hold Owner harmless for any liability or penalty which may be imposed by the Central, State or Local authority by reason of any asserted violation by contractor or Sub-Contractor of the employees, State Insurance Act, 1948, and also all claims, suits or proceeding that may be brought against the owner arising under growing out of or by reasons of the work provided by this contractor whether brought by employees of the Contractor, by third parties or by Central or State Government authority or any political sub-division thereof.

The Contractor agrees to fill in with the Employee’s State Insurance Corporation, the declaration Forms, and all forms which may be required in respect of the Contractor’s or Sub Contractor’s employees, who are employed in the work provided for or those covered by ESI from time to time under the agreement.

The Contractor shall deduct and secure the agreement of the sub-Contractor to deduct the employee’s contribution as per the first schedule of the Employees State Insurance Act from wages and affix the employees contribution Card at wages payment intervals. The Contractor shall remit and secure the agreement of the sub-contractor to remit to the State bank of India, Employees State Insurance Corporation Account, the Employees contribution as required by the act. The contractor agrees to maintain all cards and records as required under the Act in respect of employees and payments and the contractor shall secure the agreement of the sub-Contractor to maintain such records. Any expenses incurred for the contributions, making contribution or maintaining records shall be to the Contractor’s or Sub-Contractor’s account.

Owner shall retain such sum as may be necessary from the total VALUE OF CONTRACT until the Contractor shall furnish satisfactory proof that all contributions as required by the Employees State Insurance Act, 1948, have been paid. This will be pending on the CONTRACTOR when the ESI Act is extended to the place of work.

ii) WORKSMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Insurance shall be effected for all the Contractor’s employees engaged in the performance of this Contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide workman’s compensation and employer’s liability insurance for the latter’s employees if such employees are not covered under the Contractor’s Insurance.

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iii) ANY OTHER INSURANCE REQUIRED UNDER LAW OR REGULATIONS OR BY OWNER:

Contractor shall also carry or maintain any and all other insurance (s), which he may be required under any law or regulation from time to time without any extra cost to OWNER. He shall also carry and maintain any other which may be required by the OWNER.

iv) ACCIDENT OR INJURY TO WORKMEN:

Owner shall not be liable for or in respect of any damages or compensation payable at law in respect or in consequence of any accident or injury to any workman or other person in the Employment in the CONTRACTOR or any sub Contractor save and except an accident or injury resulting from any act or default of the owner, his agents or servants and the Contractor shall indemnify and keep indemnified the owner against all such damages and compensation (save and except and aforesaid) and against all claims, demands, proceeding, costs, charges and expenses, whatsoever in respect or in relation thereto.

v) TRANSIT INSURANCE:

In respect of all items to be transported by the Contractor to the site of work, the costs of transit insurance should be borne by the Contractor and the quoted price shall be inclusive of this cost.

105.0 DAMAGE TO PROPERTY OR ANY PERSON OR ANY THIRD PARTY:

i) Contractor shall be responsible for making good to the satisfaction of the owner any loss or any damage to structures and properties belonging to the OWNER or being executed or procured or being procured by the OWNER or of other agencies with in the premises of all the work of the OWNER, if such loss or damage is due to fault and/or the negligence or willful acts or omission of the Contractor, his employees, agents, representatives or SUB-CONTRACTORs.

ii) The Contractor shall take sufficient care in moving his plants, equipment's and materials from

one place to another so that they don't cause any damage to any person or to the property of the owner or any third party including overhead and underground cables and in the event of any damage resulting to the property of the OWNER or of a third party during the movement of the aforesaid plant, equipment or materials the cost of such damages including eventual loss of production, operation or services in any plant or establishment as estimated by the OWNER or ascertained or demanded by the third party shall be borne by the CONTRACTOR. Third party liability risk shall be Rupees Two Lakh for single accident and limited to Rupees Ten Lakhs.

iii) The Contractor shall indemnify and keep the OWNER harmless of all claims for damage to

property other than the OWNER’s property arising under or by reason of this agreement, if such claims result from the fault and /or negligence or with full acts or omission of the Contractor, his employees, agents, representative of SUB-CONTRACTOR.

iv) The agency should consider within his quoted rates, the third party liability insurance.

DAMAGE TO PROPERTY:

i) CONTRACTOR shall be responsible for making good to the satisfaction of the OWNER any

loss or any damage to structures and properties belonging to the OWNER or being executed or procured or being procured by the OWNER or of other agencies with in the premises of all the work of the OWNER, if such loss or damage is due to fault and /or the negligence or willful acts or omission of the Contractor, his employees, agents, representatives or Sub-Contractor.

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ii) Contractor shall indemnify and keep the OWNER harmless of all claims for damage to property other then the OWNER’s property arising under or by reason of this Contract, if such claims result from the fault and /or negligence or willful acts or omission of the CONTRACTOR, his employees, agents, representative of Sub-Contractors.

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SECTION- VIII

LABOUR LAWS AND ARBITRATION 106.0 LABOUR LAWS:

i) No labour below the age of 18 (eighteen) years shall be employed on the work. ii) The Contractor shall not pay less than what is provided under law to laborers engaged by him

on the work. iii) The Contractor shall at his expense comply with all labour laws and keep the OWNER

indemnified respect thereof. iv) The Contractor shall pay equal wages for men and women in accordance with applicable labour

laws. v) If the Contractor is covered under the Contractor labour (Regulation and Abolition)Act, he shall

obtain a license from a licensing authority ( i.e. office of the labour commissioner) by the payment of necessary prescribed fee and the deposit, if any, before starting the work under the Contract. Such fee deposit shall be borne by the Contractor

v) (a) Contractors labour shall no privity with owner nor any Employer-Employee relationship with

the OWNER nor shall Owner be constructed as principal employer vis-à-vis such Contractor’s Labour for whom the principal Employer for purpose of contract Labour (Abolition & Regulation) Act be the contractor.

vi) The contractor shall employ labour in sufficient numbers directly or through Sub-Contractors to

maintain the required rate for progress and of quality to ensure workmanship of the degree specified in the Contract and to the satisfaction of the Engineer-In-Charge.

vii) The Contractor shall furnish the Engineer-In-Charge the distribution return of the number and

description, by trades of the workpeople employed on the works. The contractor shall also submit on the 4Th and 19Th of every month to the Engineer-In-Charge a true statement showing in respect of the second half of the preceding month and the 1st half of the current month (1) the accident that occurred during the said fortnight showing the circumstances under which they happened and the extent of damage and injury caused by them and (2) the number of female workers who have been allowed Maternity Benefit as provided in the Maternity Benefit Act 1961 or rules made there under and the amount paid to them.

viii) The Contractor shall comply with the provisions of the payment of Wages Act1936, Minimum

Wages Act 1948, Employers Liability Act 1938, Workmen’s compensation Act 1923, Industrial Disputes Act 1947, the Maternity Benefit Act 1961 and Contract Labour regulation and abolition Act 1970, Employment of children Act1938 or any modifications thereof or any other law relating thereto and rules made there under from time to time.

ix) The Engineer-In-Charge shall on a report having been made by an Inspecting officer as defined

in Contract Labour ( Regulation and Abolition)Act 1970 have the power to deduct from the money due to the Contractor any sum required or estimated to be required for making good the loss suffered by a worker or workers by reason of non fulfillment of the conditions the Contract for benefit of workers nonpayment of wages or of deductions made from his or their wages which are no justified by the terms of the Contract or non observance of the said regulations

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x) The Contractor shall indemnify the Owner against any payments to be made under and for the observance of the provisions of the aforesaid Acts without prejudice to his right to obtain indemnity from his Sub-Contractors. In the event of the Contractor committing a default or breach of any of the provisions of the aforesaid Acts as amended from time to time , of furnishing any information or submitting or filling and Form/Register/Slip under the provisions of these Acts which is materially incorrect then on the report of inspecting Officers, the Contractor shall without prejudice to any other liability pay to the Owner a sum not exceeding RS.50.00 as liquidated damages for every default, breach or furnishing, making, submitting, filling materially incorrect statement as may be fixed by the Engineer-In-Charge and in the event of the Contractor’s default continuing in this respect, the liquidated damages may be enhanced to RS.50.00 per day for each day of default subject to a maximum of one percent of this estimated cost of the Works put to tender. The Engineer-In-Charge shall deduct such amount from bills or security deposit of the Contractor and credit the same to the Welfare Fund constituted under these Acts. The decision of the Engineer-In-Charge in this respect shall be final and binding.

107.0 IMPLEMENTATION OF APPRENTICES ACT,1961 / PROVIDENT FUND ACT: 107.1 The Contractor shall comply with the provisions of the Apprentices Act 1961 and the rules and orders

issued thereunder from time to time. If he fails to do so, his failure will be a breach of the Contract and the Engineer-In-Charge may, at his discretion, cancel the Contract.The Contractor shall also be liable for any pecuniary liability arising on account of any violation by him of the provisions of the Act.

107.2 The Contractor should strictly comply with the provisions of the Employees provident Fund Act.

It is to be noted that the subject contract would be awarded only to those agencies who have fulfilled the following requirements:

a) Obtained License under Labour (Abolition and Regulation) Act 1970and submitted to

CONSULTANT b) P.F. Registration number allotted to them by RPFC and submitted to CONSULTANT. c) The agencies should promptly deposit PF. Deduction of the eligible contract employees plus the

employers’ contribution to the R.P.F.C. For this purpose agency must submit a certificate in their bill that PF amount has been deducted from the eligible employees and alongwith employers’ contribution has been deposited with R.P.F.C. In support of this, the agency must furnish the challan/receipt for the payment to R.P.F.C for the earlier months.

d) If the certificate and the challan/receipt referred to in clause 107.2 (c) above are not furnished, the

Finance and Accounts deptt of NRL will deduct 16% (sixteen percent) of the amount of the Contractor’s bill and retain it as deposits may only be refunded to the Contractor on production of the challan/Receipt.

108.0 CONTRACTOR TO INDEMNIFY THE OWNER:

i) The Contractor shall indemnify the Owner and every member office and employee of the Owner, also the Engineer-In-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the matters referred to in clause 105.0 and elsewhere and all actions, proceedings, claims, demands, costs and expenses which may be made against the OWNER for or in respect of or arising out of any failure by the CONTRACTOR in the performance of his obligations under the Contract Documents. The Owner shall not be liable for or in respect of any demand or compensation payable by law in respect or in consequence of any accident or injury to any workmen or other

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person. In the employment of the Contractor or his Sub-Contractor the Contractor shall indemnify and keep indemnified the Owner against all such damages and compensations and against all claims, damages, proceedings, costs, charges and expenses whatsoever in respect thereof or in relation thereto.

ii) PAYMENT OF CLAIMS AND DAMAGES:

Should the OWNER have to pay any money in respect of such claims or demands as aforesaid the amount so paid and the costs incurred by the OWNER shall be charged to and paid by the CONTRACTOR and the Contractor shall not be at liberty to dispute or question the right of the OWNER to make such payments notwithstanding the same may have been made without the consent or authority or in law or otherwise to the contrary.

iii) In every case in which by virtue of provisions of Section 12, Sub-section (i) of workmen’s

compensation Act,1923 or other applicable provision of Workmen Compensation Act or any other Act, the OWNER is obliged to pay compensation to a workman employed by the Contractor in execution of the work, the OWNER will recover from the Contractor the amount of the compensation so paid, and without prejudice to the rights of Owner under section 12 subsection 2 of the said Act, OWNER shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due to the Contractor whether under this Contractor, otherwise. The Owner shall not be bound to contest any claim made under section 12, Sub-Section (i) of the said Act, except on the written request of the Contractor and upon his giving to the OWNER full security for all costs for which the Owner might become liable in consequence of contesting such claim.

109.0 HEALTH AND SANTARY ARRANGEMENTS FOR WORKERS:

In respect of all labour directly employed in the works for the performance of the Contractor’s part of his agreement, the Contractor shall comply with or cause to be complied with all the rules and regulations of the local sanitary and other authorities or as framed by the Owner from time to time for the protection of health and sanitary arrangements for all workers.

The Contractor shall provide in the labour colony all amenities such as electricity, water and other sanitary and health arrangements. The Contractor shall also provide necessary surface transportation to the place of work and back to the colony for their personnel accommodated in the labour colony.

110.0 ARBITRATION: clause 110.1 has been modified . Please refer to Annexure-7 for the same. 110.1 All disputes of difference whatsoever which shall at any time arise between the parties hereto touching

or concerning the works or the execution or maintenance thereof of this contract or the rights touching or concerning the works or the execution effect thereof or to be rights or liabilities or the construction meaning operation or effect thereof or to the rights or liabilities of the parties or arising out of or in relation thereto whether during or after completion of the Contract or whether before or after determination, foreclosure or breach of the contract ( other than those in respect of which the decision of any person is by the contract express to be final and binding) shall be endeavor to be amicably settled by the parties in the following manner:

a) At the first instance by the Engineer-In-Charge. b) At the second instance by the chief Executive of NRL and c) In case party is not satisfied matter will be referred to Indian Council of Arbitration(ICA) with

the following arbitration clause:

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“All disputes or deference whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settle by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties”

110.2 FOR THE SETTLEMENT OF DISPUTES BETWEEN GOVERNMENT DEPARTMENT AND

ANOTHER AND ONE GOVERNMENT DEPARTMENT AND PUBLIC ENTERPRISE AND ONE PUBLIC ENTERPRISE AND ANOTHER THE ARBITRATION SHALL BE AS FOLLOWS:

“In the event of any dispute or difference between the parties hereto, such dispute or difference shall be resolved amicably by mutual consultation or through the good offices of empowered agencies of the Government. If such resolution is not possible, then, the unresolved dispute or difference shall be referred to arbitration of an arbitrator to be nominated by secretary, department of Legal Affairs (Law Secretary) in terms of the office Memorandum No. 55/3/1/75-CF,. Dated of 19Th December1975 issued by the Cabinet Secretariat (Department of Cabinet Affairs), as modified from the time to time. The Arbitration Act 1940 (10 of 1940) shall not be applicable to the arbitration under this clause. The award of the Arbitration shall be binding upon parties to the dispute. Provided, however, any party aggrieved by such award may make a further reference for setting aside or revision of the award, to Law Secretary whose decision shall bind the parties finally and conclusively.

111.0 JURISDICTION: Clause 111 has been modified . please refer to para (h) of Annexure –7 for the

same.

The Contract shall be governed by and construed according to the laws in force in India. The Contractor hereby submits to the jurisdiction of the situated at Guwahati for the purpose of disputes, actions and proceedings arising out of the Contract and the courts at Guwahati only will have the jurisdiction to hear and decide such disputes, action and proceedings.

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SECTION-IX

SAFETY CODE 112.0 GENERAL:

CONTRACTOR shall adhere to safe construction practice and guard against hazardous, and un safe working conditions and shall comply with the owner’s safety rules as set forth herein. Prior to start of construction, CONTRACTOR will be furnished copies of Owner’s “safety code” for information and guidance, if it has been prepared.

112.1 FIRST AID AND INDUSTRIAL INJURIES:

i) CONTRACTOR shall maintain first aid facilities for its employees and those of its SUB-CONTRACTOR.

ii) CONTRACTOR shall make outside arrangement for ambulance service and for the treatment of

industrial injuries. Names of those providing these services shall be furnished to OWNER prior to start of construction and their telephone numbers shall be prominently posted in CONTRACTOR’S field office.

iii) All critical industrial injuries shall be reported promptly to owner, and a copy of

CONTRACTOR’S report covering each personal injury requiring the attention of a physician shall be furnished to the OWNER.

113.0 SAFETY REGULATIONS:

i) In respect of all labour, directly or indirectly employed in the work for the performance of Contractor’s part of this agreement, the Contractor shall at his own expense arrange for all the safety provisions as per safety codes of C.P.W.D. Indian Standards Institution, The Electricity Act, The Mines Act and such other acts as applicable.

ii) The Contractor shall observe and abide by all fire and safety regulations of the OWNER, Before

starting construction work CONTRACTOR shall consult with OWNER’s safety Engineers or Engineer-In-Charge and must make good to the satisfaction of the OWNER any loss or damage due to fire to any portion of the work done or to be done under this agreement or to any of the OWNER’s existing property.

114.0 GENERALS RULES:

Smoking within the battery area, tank farm or dock limits is strictly prohibited. Violators of the no smoking rules shall be discharged immediately.

115.0 CONTRACTOR’S BARRICADES:

i) CONTRACTOR shall erect and maintain barricades required in connection with his operation to guard or protect

a) Excavations. b) Hoisting Areas. c) Areas adjudged hazardous by CONTRACTOR’s or OWNER’s inspections.

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d) OWNER’s existing property subjected to damage by CONTRACTOR’s operations. e) Rail road unloading spots

ii) CONTRACTOR’s employees and those of his SUB-CONTRACTOR’s shall become acquainted

with Owner’s barricading practice and shall respect the provisions thereof. iii) Barricades and hazardous areas adjacent to but not located in normal routes of travel shall be

marked by red flasher lanterns at nights. 116.0 SCAFFOLDING:

i) Suitable scaffoldings should be provided for workmen for all works that cannot safely be done from the ground or from solid construction except such short period work as can be done safely from the ladders.

When a ladder is used and extra Majdoor shall be engaged for holding the ladder and if the ladder

is used for carrying material as well, suitable footholds and handholds shall be provided on the ladder and the ladder shall be given an inclination not steeper than 1 in 4 (1 horizontal 4 vertical)

ii) Scaffolding or staging more than 4 meters above the ground or floor, swing suspended from and

overhead support or erected with stationary support shall have a guard rail properly attached, bolted, braced and otherwise retarded at least one meter high above the floor or platform of such scaffolding or staging and extending along the entire length of the outside and ends thereof with only such opening as may be necessary for the delivery of materials. Such scaffolding or staging shall be so fastened as to prevent it from swaying from the building or structure.

iii) Working platform, gangways and stairways should be so constructed that they should not sag

unduly or un equally and if the height of the platform of the gangway or the stairway is more than 4 meters above ground-level or floor level, they should be closely boarded, should have adequate width and should be suitably fastened as describe in (ii) above.

iv) Every opening in the floor of a building or in a working platform shall be provided with suitable

means to prevent the fall of persons or materials by providing suitable fencing or railing whose minimum height shall be one meter.

v) Safe-means of access shall be provided to all working platforms and other working places, every

ladder shall be securely fixed. No portable single ladder shall be over 9 meters in length in while the width between side rails in rung ladder shall no case be less than 30 cms for ladder upto and including 3 meters in length. For longer ladder this width should be increased at least 5mm for each additional foot of length. Uniform steps spacing shall not exceeding 30cms.Adequate precautions shall be taken to prevent danger from electrical equipment. No materials on any of the sites of work shall be so stacked or place to cause danger or inconvenience to any person of public. The CONTRACTOR shall also provide all necessary fencing and light to protect the workers and staff from accidents and shall be bound to bear the expenses of defense to every suit, action or other proceeding of law that may be brought by any person for injury sustained owing to neglect of the above precautions and pay any damages and costs which may be awarded in any such suit or action or proceeding to any such person or which may with the consent of the CONTRACTOR be paid to compromise any claim by any such person.

117.0 EXCAVATION AND TRENCHING:

All trenches 1.2 meters or more in depth shall at all times be supplied with at least one ladder for each 50 meters length or fraction thereof.

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Ladder shall be extended from bottom of the trench to atleast 1 meter above the surface of the ground. The sides of the trenches which are 1.5 meter s in depth shall be stepped back to give suitable slope or securely held by timber bracing, so as to avoid the danger of sides to collapse. The excavated materials shall not be placed within .1.5 meters of the edge of the trench or half of the trench width whichever is more. Cutting shall be done from top to bottom. Under no circumstances Undermining or undercutting shall be done.

118.0 DEMOLITION/GENERAL SAFETY:

i) Before any demolition worked is commenced and also during the progress of the demolishing work.

a) All roads and open areas adjacent to the work sites shall either be closed or suitably

protected. b) No electric cables or apparatus which is liable to be a source of danger shall remain

electrically charged. c) All practical steps shall be taken to prevent danger to persons employed from risk of fire or

explosion or flooding. No floor, roof or other part of the building shall be so overloaded with debris or materials as to render it unsafe.

ii) All necessary personal safety equipment as considered adequate by the Engineer-In-Charge

should be kept available for the use of the persons employed on the site and maintained in condition suitable for immediate use, and the contractor shall take adequate steps to ensure proper use of equipment by those concerned.

a) Workers employed on mixing asphaltic materials, cement and lime mortars shall be provided

with protective footwear and protective gloves. b) Those engaged in white washing and mixing or stacking of cement begs or any materials

which are injurious to the eyes shall be provided with protective goggles c) Those engaged in welding and cutting works shall be provided with protective face and eye-

shields, hand gloves etc. d) Stone breakers shall be provided with protective goggles and protective clothing, and seated

at sufficiently safe intervals. e) When workers are employed in sewers and manholes, which are in use, the CONTRACTOR

shall ensure that the manhole covers are opened and are ventilated atleast for an hour before the workers are allowed to get into the manholes, and the manholes so opened shall be cordoned off with suitable railing and provide with warning signals or board to prevent accident to the public.

f) The Contractor shall not employ men below the age of 18 years and women on the work on

painting with products containing lead in any form. Wherever men above the age of 18 years are employed on the work of lead painting, the following precautions should be taken.

1) No paint containing lead or lead product shall be used except in the form of paste or

readymade paint.

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2) Suitable face masks should be supplied for used by the workers when paint is applied in the form of spray or a surface having lead paint dry rubbed and scrapped.

3) Overalls shall be supplied by the CONTRACTOR to the workmen and adequate facilities

shall be provided to enable the working painters to wash them during and on cessation of WORK.

iii) When the work is done near any place where there is a risks of drawing, all necessary safety

equipment's should be provided and kept ready for use and all necessary steps taken for prompt rescue of any person in danger and adequate provisions should made for prompt first aid treatment of all injuries likely to be sustained during the course of the WORK.

iv) Use of hoisting machines and tackles including their attachments, anchorage and supports shall

confirm to the following standards or conditions:

a) These shall be of good mechanical construction, should materials and adequate strength and free from patent defect and shall be kept in good working order.

b) Every rope used in hoisting or lowering materials or as means of suspension shall be of

durable quality and adequate strength and free from patent defects. c) Every crane driver or hoisting appliance operator shall be properly qualified and no person

under the age of 21 years should be in charge of any hoisting machine including any scaffolding, which or give signal to the operation for.

d) In case of every hoisting machine and of every chain ring hook, shackle, swivel., and pulley

block used in hoisting or lowering or as means of suspension, the safe working load shall be ascertained by adequate means. Every hoisting machine and all gears referred to above shall be plainly marked with the safe working load of the conditions under which it is applicable which shall be clearly indicated. No part of any machine or any gear referred to above in this paragraph shall be load beyond safe working load except for the purpose of testing.

e) In case of departmental machine, the safe working load shall be notified by the ENGINEER-

IN-CHARGE. As regards CONTRACTOR’S machines, the CONTRACTOR shall notify the safe working load of the machine to the ENGINEER-IN-CHARGE whenever be brings any machinery to SITE of work and get it verified by the ENGINEER-IN –CHARGE.

v) Motors, gears, transmission lines, electric writing and other dangerous parts of hoisting appliances

should be provided with the efficient safeguards. Hoisting appliances should be provided with such means as to reduce to minimum the accidental descent of the load, adequate precautions should be taken to reduce the minimum risk of any part or parts of a suspended load becoming accidentally displaced. When workers are employed on electrical installations which are already energised, insulating mats, wearing apparel, such as gloves, sleeves, and boots as may be necessary should be provided. The workers shall not wear any rings, watches and carry keys or other materials, which are good conductors of electricity.

v) All scaffolds ladders and other safety devices mentioned or described herein shall be maintained

in safe conditions and no scaffolds, ladder or equipment shall be altered or removed while it is in use. Adequate washing facilities should be provided at or near places of work.

vii) These safety provisions should be brought to the notice of all concerned by displaying on a notice

board at a prominent place at the work- spot, the person responsible for compliance of the safety code shall be named therein by the CONTRACTOR.

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viii) To ensure effective enforcement of the rules and regulations relating to safety precautions, the arrangements made by the CONTRACTOR shall to be open to inspection by the Welfare Officer, ENGINEER-IN-CHARGE or safety Engineer of the Administration or their representatives.

ix) Notwithstanding the above clauses there is nothing in these to exempt the CONTRACTOR for the

operation of any other Act or rules in force in the Republic of India. The WORK though out including any temporary WORKS shall be carried out in such a manner as not to interfere in any way whatsoever with the traffic on any roads or footpaths at the site or in the vicinity thereto or any existing works whether the property of the Administration or of a third party.

In addition of the above, the CONTRACTOR shall abide by the safety code provision as per C.P.W.D. safety code and Indian Standard Safety Code from time to time.

119.0 CARE IN HANDLING INFLAMMABLE GAS:

The Contractor has to ensure all precautionary measures and exercise utmost care in handling the inflammable gas cylinder/inflammable liquids/paints etc. as required under the law and/or as advised by the fire authorities of the OWNER.

120.0 TEMPORARY COMBUSTIBLE STRUCTURES:

Temporary combustible structures will not be built near or around work site. 121.0 PRECAUTIONS AGAINST FIRE:

The CONTRACTOR will have to provide fire Extinguishers/Fire Buckets and drums at work site as recommended by ENGINEER-IN-CHARGE. They will have to ensure all precautionary measures and exercise utmost care in handling the inflammable gas cylinders/inflammable liquid/ paints etc. as advised by the ENGINEER-IN-CHARGE. Temporary combustible structures will not be built near or around the work site.

122.0 EXPLOSIVES:

Explosives shall not be stored or used on the works or on the site by the CONTRACTOR for without the permission of the ENGINEER-IN –CHARGE in writing and then only in the manner and to the extent to which such permission is given. When explosives are required for the works they will be stored in a special magazine to be provided at the cost of the CONTRACTOR in accordance with the Explosives Rules. The CONTRACTOR shall obtain the necessary license for the storage and the use of explosives and all operation in which or for which explosives are employed shall be at sole risk and responsibility of the CONTRACTOR and the CONTRACTOR shall indemnify the OWNER against any loss or damage resulting directly or in directly therefrom.

123.0 MINES ACT: 123.1 Safety code the CONTRACTOR shall at his own expense arrange for the safety provisions as required

by the ENGINEER-IN-CHARGE in respect of all labour directly employed for performance of the works and shall provide all facilities in connection therewith. In case the CONTRACTOR fails to make arrangements and provide necessary facilities as aforesaid, the ENGINEER-IN-CHARGE shall be entitled to do so and recover the costs thereof from the CONTRACTOR.

123.2 Failure to comply with safety Code or the provisions relating to report on accidents and to grant of

maternity benefits to female workers shall make the CONTRACTOR liable to pay company liquidated damages an amount not exceeding RS. 50/- for each default or materially incorrect Statement. The

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decision of the Engineer-in-charge in such matters based on reports from the Inspecting Officer or representative of ENGINEER-IN-CHARGE shall be final and binding and deduction for recovery of such liquidated damages may be made from any amount payable to the CONTRACTOR from all provisions of Mines Act, 1952 or any statutory modifications or re-enactment thereof the time being in force and any Rules & Regulation made thereunder in respect of all the persons employed by him under this CONTRACT and shall indemnify the OWNER from and against any claim under the Mines Act or the rules and regulations frame thereunder by or on behalf of any persons employed by him or otherwise.

124.0 PRESERVATION OF PLACES:

The CONTRACTOR shall take requisite precautions and use at his best endeavors to prevent any riotous or unlawful behavior by or amongst his workmen and others employed on the works and for the preservation of peace and protection of the inhabitants and Security of property the neighborhood of the work. In the event of the OWNER requiring the maintenance of a special police force at or in the vicinity of the site during the tenture of works, the expenses thereof shall be borne by the CONTRACTOR and if paid by the OWNER shall be recoverable from the CONTRACTOR.

125.0 OUT BREAK OF INFECTIOUS DISEASES:

The CONTRACTOR shall remove from his camp such labour and their families as refuse protective in occultation and vaccination when called upon to do so by the ENGINEER-IN- CHARGE’s Representative. Should Cholera, Plague or other infectious diseases break out the CONTRACTOR shall burn the huts, bedding, clothes and other belongings used by the infected parties and promptly erect new huts on healthily sites as required by the ENGINEER-IN-CHARGE failing which within the time specified in the Engineer’s requisition, the work may be done by the OWNER and the cost thereof recovered from the CONTRACTOR.

126.0 USE OF INTOXICANTS:

The unauthorised sale of spirits or other intoxicating beverages upon the work in any of the buildings, encampments or tenements owned, occupied by or within the control of the CONTRACTOR or any of his employee is forbidden on the CONTRACTOR shall exercise his influenced and authority to the utmost extent to secure strict compliance with this condition.

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ANNEXURE - I

PROFORMA OF AGREEMENT (ON NON – JUDICIAL PAPER OF APPROPRIATE VALUE)

CONTRACT AGREEMENT FOR THE WORK OF _____________________ ________________________________________________________________________ _____________________ DTD_________________ 200…(Two Thousand…………….) Between________________________ ________________________ in the town of ____________________, hereinafter called the "CONTRACTOR" (which term shall unless excluded by or repugnant to the subject or context include its successors and permitted assignees) of the one part and the Numaligarh Refinery Limited hereinafter called the "OWNER" (which term shall, unless excluded by or repugnant to the subject or context include its successors and assignees) of the other part. WHEREAS

A. The OWNER being desirous of having provided and executed certain works mentioned, enumerated or referred to in the tender documents including Letter Inviting Tender General Tender Notice, General Conditions of CONTRACT, Special Conditions of CONTRACT, Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Schedule of Rates, Agreed Variations, other documents has called for Tender.

B. The CONTRACTOR has inspected the site and surroundings of the works specified in the tender

documents and has satisfied himself by careful examination before submitting his tender as to the nature of surface, strata, soil, sub - soil and ground, the from and nature of site and local conditions, the quantities, nature and magnitude of the work, the availability of labour and materials necessary for the execution of work, the means of access to site, the supply of power and water there to and the accommodation he may require and has made local and independent enquiries and obtained complete information as to the matters and things referred to, or implied in the tender documents or having any connection therewith, and has considered the nature and extent of all probable and possible situations, delays, hindrances or interferences to or with the execution and completion of the work to be carried out under the contract, and has examined and considered all other matters, conditions and things and probable and possible contingencies, and generally all matters incidental thereto and ancillary thereof affecting the execution and completion of the work and which might have influenced him in making his tender.

C. The tender documents including the notice letter, inviting tender, General Conditions of CONTRACT,

Special Conditions of CONTRACT, Schedule of Rates, General obligation, Specifications, Drawings, Plans, Time schedule of completion of jobs, Letter of Acceptance of tender and any statement of agreed variations with its enclosures copies of which are hereto annexed form part of this CONTRACT though separately set out herein and are included in the expression " CONTRACT" wherever herein used.

AND WHEREAS The OWNER accepted the Tender of the CONTRACTOR for the provision and the execution of the said work at the rates stated in the Schedule of Quantities of work and finally approved by OWNER (hereinafter called the " Schedule of Rates") upon the terms and subjects to the conditions of CONTRACT. NOW THIS AGREEMENT WITNESSETH & IT IS HEREBY AGREED AND DECLARED AS FOLLOWS : 1. In consideration of the payment to be made to the CONTRACTOR for the work to be executed by him,

the CONTRACTOR hereby covenants with the OWNER that, the CONTRACTOR shall and will duly provide, execute and complete the said works and shall do and perform all other acts and things in the CONTRACT mentioned or described or which are to be implied there from or may be reasonably

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necessary for the completion of the said works and at the said times and in the manner and subject to the terms and conditions or stipulations mentioned in the CONTRACT.

2. In consideration of the due provision execution and completion of the said works, the OWNER does

hereby agree with the CONTRACTOR that the OWNER will pay to the CONTRACTOR the respective amounts for the work actually done by him and approved by the OWNER at the Schedule of Rates and such other sum payable to the CONTRACTOR under provision of CONTRACT, such payment to be made at such time in such manner as provided for in the CONTRACT.

AND

3. In consideration of the provision, execution and completion of the said works the CONTRACTOR does hereby agree to pay such sums as may be due to the OWNER for the services rendered by the OWNER TO THE CONTRACTOR, such as power supply, water supply and other as set for in the said CONTRACT and such other sums as may become payable to the OWNER towards the controlled items of consumable materials or towards loss, damage to the OWNER's equipment, materials construction plant and machinery, such payments to be made at such time and in such manner as is provided in the CONTRACT.

It is specifically and distinctly understood and agreed between the OWNER and the CONTRACTOR that the CONTRACTOR shall have no right, title or interest in the site made available by the OWNER for execution of the works or in the building, structures or works executed on the said site by the CONTRACTOR or in the goods, articles, materials, etc. brought on the said site (unless the same specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have or deemed to have any lien whatever charge for unpaid bills will not be entitled to assume or retain possession or control of the site or structures and the OWNER shall have an absolute and unfetted right to take full possession of site and to remove the CONTRACTOR, their servants, agents and materials belonging to the CONTRACTOR and lying on the site. The CONTRACTOR shall be allowed to enter upon the site for execution of the works only as a licensee simpliciter and shall not have any claim, right, title or interest in the site or the structures erected there on and the OWNER shall be entitled to terminate such licence at any time without assigning any reason. The materials including sand, gravel, stone loose earth, rock, etc. dug up or excavated from the said site shall, unless otherwise expressly agreed under this CONTRACT, exclusively belong to the OWNER and the CONTRACTOR shall have no right to claim over the same and such excavation and materials should be disposed off on account of the OWNER according to the instruction in writing issued from time to time by the ENGINEER-IN-CHARGE. In Witness whereof the parties have executed these presents in the day and the year first above written. Signed and Delivered for and on behalf Signed and Delivered for and on of OWNER Numaligarh Refinery Ltd. behalf of CONTRACTORS. Date _______________________ Date ______________________ Place _______________________ Place ______________________ IN PRESENCE OF TWO WITNESSES 1. 2.

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ANNEXURE-II

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT (To be stamped in accordance with the stamp Act)

Ref………………………….. Bank Guarantee No………………. To, Numaligarh Refinery Ltd. Tarun Nagar, 4TH Road, Guwahati 781005 Dear Sir (s) In accordance with letter inviting Tender under reference No………………………………………………M/S………………………………………………………………having their Registered / Head office at……………………………………………………………….(hereinafter called the Tenderer) wish to participate in the side tender for………………………………………………………………………………. As an irrevocable bank Guarantee against Earnest Money Deposit for an amount of ……………………….is required to be submitted by the Tenderer as a condition precedent for participation in the said Tender which amount is liable to be forfeited on the happening of any contingencies mentioned in the Tender Document. We, the……………………………………Bank at …………………….. Having our Head office………………………………………………… (Local Address) guarantees and undertakes to pay immediately on demand by Numaligarh Refinery Ltd. The amount……………………………………………..Without any reservation, protest, demur and recourse. Any such demand made by Numaligarh Refinery Ltd. shall be conclusive and binding on us irrespective of any dispute or difference raised by the Tendered. This guarantee shall be irrevocable and shall remain valid up to…………………………………………… (this date should be 180 days after the date finally set out for closing of tender) If any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/S……………………………………………………………on whose behalf this guarantee is issued. In witness where of the Bank, through its authorized officer, has set its hand stamp on this………Day of…………….19………………at……………

WITNESS: (SIGNATURE NAME) (SIGNATURE NAME) Designation with Bank Stamp Attorney as per (OFFICIAL ADDRESS) Power of Attorney No………….. Date………………………………

***********************************

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ANNEXURE-III

PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT

(ON NON – JUDICIAL PAPER OF APPROPRIATE VALUE) To Numaligarh Refinery Ltd. Lotus Tower, GS Road, Ganeshguri Guwahati –781005 Dear Sirs: M/s ………………………………….. Have taken tender for the work of … …...………….. for Numaligarh Refinery Limited, Lotus Tower, GS Road, Ghy-5. The tender conditions of contract provide that the Contractor shall pay a sum of Rs……….… (Rupees ………………………………) as initial/full security Deposit in the form there in mentioned. The form of payment of security deposit includes guarantee executed by Nationalized Schedule ‘A’ Bank, undertaking full responsibility to indemnify Numaligarh Refinery Ltd. in case of default. The said ………………………. has approached us and at their request and in consideration of the premises we having our office at ………………. have agreed to give such guarantee as hereinafter mentioned. 1. We hereby undertake and agree with you that if default shall be made by M/s………… in performing

any of the terms and condition of the tender or in payment of any money payable to Numaligarh Refinery Ltd. We shall on demand pay to you in such manner as you direct the said amount of Rupees ……… only or such portion thereof not exceeding the said sum as you from time to time require.

2. You will have the full liberty without reference to us and without affecting this guarantee postpone

for any time or from time to time the exercise of any of the powers and rights conferred on you under the contract with the said …………………………. and to enforce or to forebear from endorsing any powers or rights or by reason of time being given to said ………… which under law relating to the sureties would but for provision have the effect of releasing us.

3. Your right to recover the said sum of Rs. …………………………….. (Rupees

………………………….) from us in manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes have been raised by the said M/s …………………. and /or that any dispute or disputes are pending before any officer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding up

dissolution or changes of constitution or insolvency of the said, but shall in all respects and for all purposes be binding and operative until payment of all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to (Rupees. ………………………). Our guarantee

shall remain in force until ……………………………….. unless a suit or action to enforce a claim under Guarantee is filled against us within six months from …………… (Which is date of expiry of

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guarantee) all your rights under the said guarantee shall be forfeited and we shall be relived and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of

Association and the undersigned has full power to do under the power of Attorney dated ……………. granted to him by the Bank.

Yours faithfully,

_____________ Bank

By its Constituted Attorney

Signature of a person duly Authorized to sign on behalf

Of the Bank.

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ANNEXURE-IV

GUARANTEE AGAINST ADVANCE PAYMENT

This deed of guarantee made this ………………………………… day of …. …………….. between ………………………………….. and wherever the context so required includes its successors and assignees hereinafter called "the surety" and Numaligarh Refinery Ltd. an existing company within the companies Act 1956, having its Registered office at Lotus Tower, Ganesguri, Guwahati- 781005 and wherever the context so required includes its successors and assignees, herein after called "the Owner". Whereas M/s ………………………………………………..a company registered under the companies Act 0f 1956 having its registered office at ……………………………………………………… (wherever applicable) and wherever the context so requires includes its successors and assignees, hereinafter called "The Contractor" has undertaken to ………………….. ………………….. on the terms and conditions mentioned in the (a) Letter of Intent No ………………………….dated …………… …………...

OR/AND

(b) Agreement No ………………………………… dated ……………………. Referred to as "the said contract".

And whereas the Owner has agreed to make an advance of Rs………………… (Rupees ………………………………………………) being ……..% value of the contract on ......................................... as provided in the contract as the said advance to the contractor carrying no interest. AND WHEREAS the contractor has agreed with the owner authorizing him to deduct the said advance under the terms of the said contract from the amount that becomes due and payable to contractor as per the terms and conditions described under the clause "Terms and Conditions of payment" of the contract on proper execution of the contract. Now this deed witness that in consideration of the said advance or any balance thereof made by the owner to the contractor, the surety hereby GUARANIEES the payment of the said advance by the contractor, and undertakes to pay the owner on demand the said sum of RS. ……………………….. subject to the following condition. (a) "Surety hereby gives an irrevocable guarantee and declares that its liability under this bond shall extend

to the payment of the whole of amount viz. RS. ………………… paid as advance as provided for the contract as the said advance."

(b) This Guarantee shall remain in force and effect so long as the said advance of any part thereof remains

outstanding and shall expire and become ineffectual only after the recovery of the entire sum of Rs. ………………. covered by the Guarantee and upon intimation thereof being given by the owner to the surety in which event, the surety shall be discharged by the owner.

(c) The surety shall not be discharged or released from the guarantee by any arrangement made between

the owner and the contractor with or without the consent of the surety or by any alternation in the obligation of the parties or by any indulgence, forbearance, whether as to payment, time performance of otherwise.

(d) The Guarantee shall come into force from the date contractor receives from the owner the said advance. (e) Notwithstanding anything stated above, the liability of the surety under the guarantee is restricted to Rs.

………………………… (Rupees. ………. ………………………….) and this guarantee will remain in

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force up to in the first instance. Further unless a claim or Demand is made against the Surety within six months from the date of expiry of this guarantee viz. …. ………………….. all rights of the owner under this guarantee shall be forfeited and the surety shall be released and discharged from all liability hereunder unless this guarantee shall have been previously extended. However if the contract for which this guarantee is given is not completed or fully performed, the surety (Bank) hereby agrees to further extend the Guarantee till such time as is required to fulfil the contract.

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ANNEXURE-V

INDENTURE FOR SECURED ADVANCES

THIS INDENTURE made the........................................... day of.............199 between.......................................................................................(hereinafter called the contractor which expression shall where the context so admits or implies be deemed to include his executors, administrator and the assignees) of one part and Numaligarh Refinery Ltd, (hereinafter called the Numaligarh Refinery Limited which expression shall where the context so admits or implies be deemed to include its successors in office and assignees) of other part. WHEREAS BY an Agreement No.................................................. dated............................(hereinafter called the said agreement) the contractor has agreed............................................ and WHEREAS the contractor has applied to the Numaligarh Refinery Limited that he may be allowed advances on the security of materials absolutely belonging to him and brought by him to site of the works, the subject of the said agreement for use in the construction of such of the works as he has undertaken to execute at rates fixed for the finished work (inclusive of the cost of materials and labour and other charges) and whereas the Numaligarh Refinery Limited has agreed to advance to the contractor an amount upto Rs......................(Rupees..................................................only) on the security of the quantities and other particulars of the materials on the security of which the advance or advances are made as detailed in the secured advance account forming account bill preferred from time to time and signed by the contractor for the said works. NOW THIS INDENTURE WITNESS that in pursuance of the said agreement and in consideration of amounts aggregating to the sum of Rs.......................(Rupees...................................................................................only) on or after the execution of these presents paid to the Numaligarh Refinery Limited. (The receipt where of the Contractor hereby acknowledge) contractor both hereby covenent and agreewith the Numaligarh Refinery Limited and declare as follows: 1. That the said sum aggregating.................(Rupees................................only) so advanced by the

Numaligarh Refinery Limited to Contractor as aforesaid shall be employed by the Contractor in or towards expediting the execution of the said works and for no other purpose whatsoever.

2. That the materials detailed in the said Running Account Bills which have been offered to and accepted

by the Numaligarh Refinery Limited as Security are absolutely the Contractor’s own property, and free from encumbrances of any kinds and the contractor hereby agrees to indemnify the Numaligarh Refinery Limited against all claims to any materials in respect of which an advance has been made to him as aforesaid.

3. That the materials detailed in the said Running Account Bills (hereinafter called the said materials)

shall be used by the Contractor solely for the execution of the said works in accordance with the directions of the Engineer-in-charge and in terms of the said agreement.

4. That the contractor shall make at his own cost all necessary and adequate arrangements for the proper

watch, safe custody and protection against all risk of the said materials and that until used in construction as aforesaid the said materials shall remain at the site of the said works in the Contractors custody and on his own responsibility and shall at all times be open to inspection by the event of the said materials or any part thereof being stolen, destroyed or damaged the contractor will forthwith replace the same with other materials of like quality or repair and make good the same as required by the Engineer- in –charge.

5. That the said materials shall not on any account be removed from the site of the said works except with

the written permission of the Engineer- in –charge or an officer authorised by him on that behalf.

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6. That the advanced shall be repayable in full when or before the Contractor receives payment from the Numaligarh Refinery Ltd. of the price payable of him or the said works under the terms and the provision of the said agreement provided that if any intermediate payments are made to the contractor on account of work done then the occasion of each such payments the Numaligarh Refinery Ltd. will be at liberty to make recovery from the contractors bill for such payment by deducting there from the value of the said materials then actually used in the conclusion and in respect of which recovery has not been made previously the value for this purpose being determined in respect of each description of materials at the rates at which the amounts of the advances made under these presents were calculated.

7. That if the contractor shall at any time make any default in the performance or observance in any of the

terms and provision of the said agreement the total amount of the advance or advances that may still be owing in the Numaligarh Refinery Ltd. together with the interest thereon at eighteen(18) percent per annum from the date or respective dates of such advance or advances to the dates of repayment will with all costs, charges, damages and expenses incurred by the Numaligarh Refinery Ltd. in the recovery thereof the security or otherwise by reason of the default of the contractor hereby convenants and agrees with the Numaligarh Refinery Ltd. to repay and pay the same respectively to him accordingly.

8. That the contractor hereby gives charge of all the said materials for the repayment to the Numaligarh

Refinery Ltd. of the said sum aggregating to Rs………………………(Rupees…………………………………………….. only) and all costs, charges, damages and expenses payable under these presents PROVIDED ALLWAYS AND it is hereby agreed and declared that notwithstanding anything in the said agreement and without prejudice to the powers contained therein if and when ever the money owing shall not be paid in accordance herewith, the Numaligarh Refinery Ltd. may at any time thereafter adopt all or any of the following courses as it may deem best.

a) Seize and utilise the said materials or any part thereof in the completion of the said works

on behalf of the contractor is accordance with the provision in that behalf contained in the said agreement debiting the contractor with the actual cost of effecting such completion and the amount due in respect of advances under these presents and crediting the contractor with the value of work done as if he had carried it out in accordance with the said agreement and the rates thereby provided. If the balance is against the Contractor he is to pay the same to Numaligarh Refinery Ltd. on demand.

b) Remove and sell by the public auction the seized materials or any part thereof and out of the money arising from the sales retain all the sums aforesaid repayble to the Numaligarh Refinery Ltd. under these presents and pay over the surplus (if any) to the contractor.

c) Deduct all or any part of the money owing out of the security deposits or any due sum to the

Contractor under the said agreement. 9. That in event of any conflict between the provisions of these presents and the said agreement the

provisions of the said agreement shall prevail and in the event of any dispute or difference arising over the construction or effect of these presents the settlement of which has not been herein before expressly provided for, the same shall be referred to arbitration as provided in the said agreement.

IN WITNESS WHEREOF .......................................……………………………………. and Numaligarh Refinery Ltd by the order and under the directions of the Numaligarh Refinery Ltd have herein to set their respective hands the day and year first above written. Signed, scaled and delivered Signature : By the said Contractor in the

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Presence of Name : Address : Witness: Signed by the order and direction Signature : Of the Numaligarh Refinery Ltd In the presence of Name : Address : Witness:

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ANNEXURE-VI To,

M/s Numaligarh Refinery Limited, 4th Road, Tarun Nagar, Guwahati- 781005. Sub : COMPOSITE BANK GUARANTEE FOR ADVANCE AND SECURITY DEPOSIT.

THIS UNDERTAKING made this ………………………………………… day of ………………. by ……………………………………. (herein after called the “Bank” which expression shall include its successors and assigns) in favour in NUMALIGARH REFINERY LTD. 4 th ROAD, TARUN NAGAR, GUWAHATI – 781005, ASSAM (herein after called the “OWNER” which expression shall include its successors and assigns).

WHEREAS NUMALIGARH REFINERY LIMITED a Govt. of India Enterprise, ………………… , 4 th Road, Tarun Nagar, Guwahati – 781005,Assam (hereinafter called the “OWNER” which expression shall include its/ his/ their successors and assigns / executors, administrators, representatives and assigns) has been awarded in contract in terms, inter-alia, of the Owner’s letter of Work order Number ……………………………………. Dtd ………………..for executing the (job) ……………………… for …………………….. at a total value of Rs ………………. To M/S …………………………… (herein after called the “Said Contract” which expression shall include any formal contract entered into subsequence thereto or in suppression thereof and all modifications to an amendments in the said contract): AND WHEREAS the Owner agreed to advanced the Contractor a …………………………(Rupees …………………………. only) for utilization for the performance of the work covered by the said contract (Hereinafter referred to as the “said advance” which expression shall include any and all further advance made by the Owner to the Contractor with reference to the said contract) on production of an undertaking from a Bank in respect of the said advance shall without prejudice to any other mode of recovery available to the Corporation be recoverable by deduction from the gross accepted value of the Running Account Bills and Final Bill of the Contractor Commencing with the First Running Account Bill. AND WHEREAS the Contractor is also required to furnish an undertaking from a Bank in lieu of deposit of 10 % of the value of the Contract towards security deposit (hereinafter referred to as the “Security Deposit”) valid till the end of the defect liability period as specified in the said contract. AND WHEREAS the Owner has agreed to accept the single undertaking from a Bank to cover both the said advance and the Security Deposit in the name & style of “Composite Bank guarantee”. NOW, THEREFORE, in consideration of premises a foregoing and at the request of the Contractor, the Bank hereby irrevocably and unconditionally undertakes to pay to the owner at Guwahati forthwith on first demand without protest or demur or proof or condition any and all amounts demanded by the owner in writing from the Bank with reference to this undertaking up to an aggregate limit of Rs……………………… (Rupees ……………………………………….. only).

And the bank doth hereby further agree as follows :-

I. The owner shall have the fullest liberty without reference to the Bank and without affecting in any way the liability of the Bank under this undertaking, at any time and / or from time to time to anywise vary the said contract and / or any of the terms and conditions thereof the said advance and / or to extend time for performance of the said contract and /or payment of the said advance in whole or part or to postpone for any time and /or from time to time any of the said obligations of the contractor and either to enforce or for bear from enforcing any of the terms and conditions of or governing the said

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contract and / or the said Advance, or the securities, if any, or any of them available to the Owner and the bank shall not be released from its liability under this presents and the liability of the Bank shall remain in full force and effect with notwithstanding any exercise by the Owner of the liberty with reference to any or all the matters aforesaid or by reason of time being given to the contractor or any other forbearance or omission on the part of the owner or any indulgence, by the owner to the contractor or of any other act , matter or thing whatsoever which under any law could (but for this provision) have the effect of releasing the Bank from its liability hereunder or any part thereof.

II. It shall not be necessary for the Owner to proceed against the Contractor before proceeding against the

Bank and the undertaking herein contain shall be enforceable against the bank as Principal debtor notwithstanding the existence of any security for any indebtedness of the Contractor to the Owner (including relative to the said advance or for the Security Deposit) and not with standing that any such security shall at the time when claims is made against the Bank or Proceedings taken against the Bank hereunder, be outstanding or unrealised.

III. As between the Bank and the Owner for the purpose of this undertaking the amount claimed or

demanded by the Owner from the Bank with reference to this undertaking shall be final and binding upon the bank as to the amount payable by the Bank to the Owner hereunder.

IV. The liability of the Bank to the Owner under this undertaking shall remain in full force and effect

notwithstanding the existence of difference or dispute between the Contractor and the Owner, The Contractor and the Bank and / or the Bank and the Owner or otherwise howsoever touching or affecting these presents or the liability of the Contractor to the Owner, and notwithstanding the existence of any instructions or purported instructions by the contractor or any other person to the Bank not to pay or for any cause with hold or defer payment to the Corporation under these presents, with the intent that notwithstanding the existence of such difference, dispute or instruction, the Bank shall be and remain liable to make payment to the Owner in terms hereof.

V. This undertaking shall not be affected by any change in our constitution or that of the Contractor or

the Owner or any irregularity in the exercise of borrowing powers by or on behalf of the Contractor. VI. This undertaking shall be valid for all claims / demands made by the Owner to or upon us upto

…………………………………….. provided that the Bank shall upon the written request of the Contractor extended this guarantee by a further period.

VII. The bank doth hereby declare that Shri ……………………….. who is the ………………

(designation) of the Bank is authorised to sign this undertaking on behalf of the Bank and to bind the Bank thereby.

VIII. The Bank hereby agrees not to revoke the Bank guarantee during its currency except with the previous

consent of the Owner, in writing. IX. The Bank Guarantee is enforceable in the courts having jurisdiction over Guwahati, (Assam) only. X. Not withstanding anything contained herein above our liability under this Guarantee is restricted to

Rs………………….. (Rupees ………… …………………) only and it shall remain inforce upto & including ………………….. (date) unless a claim under this guarantee is made on or before ………………. (date). All your rights under the said guarantee shall be forfeited and we shall be released & discharged from all liability there under, our undertaking shall commence from the date of execution.

Yours faithfully, For and on behalf of the Bank Name …………………………… Designation …………………….. Seal


EM-163 / E / 201-III 0

DOCUMENT NO REV

SHEET 1 OF 51

ATTACHMENT-VII

ANNEXURES OF



EM-163 / E / 201-III P

DOCUMENT NO REV

SHEET 2 OF 51

INDEX


1 PROFORMA OF AGREEMENT ANNUXERE-1

2 PROFORMA FOR BANK GUARANTEE FOR EAENEST MONEY DEPOSIT

ANNEXURE-2

3 PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT

ANNEXURE-3

4 GUARANTEE AGAINST ADVANCE PAYMENT ANNEXURE-4

5 INDENTURE FOR SECURED ADVANCES ANNEXURE -5

6 COMPOSITE BANK GUARANTEE FOR ADVANCE AND SECURITY DEPOSIT.

ANNEXURE-6

7 MODIFICATION OF GENERAL CONDITIONS OF CONTRACT

ANNEXURE-7

8 SAFETY & SECURITY REGULATION ANNEXURE- 8

9 TENDERS FROM MICRO AND SMALL ENTERPRISES (MSEs):

ANNEXURE-9

ANNUXERE-1PROFORMA OF AGREEMENT

A G R E E M E N T

CONTRACT AGREEMENT FOR THE WORK OF ………………………………… ………………..…………………………. ………………………………………. …………….. Dtd.……………….……, 2006 (TwoThousand Six) BETWEEN M/s …………………………………………..…………………………………, in the town of………………………………… hereinafter called the “CONTRACTOR” (which term shall unless excluded by or repugnant tothe subject or context include its successors and permitted assignees) of the one part and the NUMALIGARH REFINERYLIMITED, hereinafter called the “OWNER” (which term shall, unless excluded by or repugnant to the subject or context include itssuccessors and assignees) of the other part.

WHEREAS

The OWNER being desirous of having provided and executed certain works mentioned, enumerated or referred to in the tenderdocuments including Letter Inviting Tender General Tender Notice, General Conditions of CONTRACT, Special Conditions ofCONTRACT, Specifications, Drawings, Plans, Time Schedule of Completion of Jobs, Schedule of Rates, Agreed Variations, otherdocuments has called for Tender.

The CONTRACTOR has inspected the site and surroundings of the works specified in the tender documents and has satisfiedhimself by careful examination before submitting his tender as to the nature of the surface, strata, soil, sub-soil and ground, the formand nature of site and local conditions, the quantities, nature and magnitude of the work, the availability of labour and materialsnecessary for the execution of work, the means of access to site, the supply of power and water thereto and the accommodation hemay require and has made local and independent enquiries and obtained complete information as to the matters and thingsreferred to, or implied in the tender documents or having any connection therewith, and has considered the nature and extent of allprobable and possible situations, delays, hindrances or interference to or with the execution and completion of the work to becarried out under the CONTRACT, and has examined and considered all other matters, conditions and things and probable andpossible contingencies, and generally all matters incidental thereto and ancillary thereof affecting the execution and completion ofthe work and which might have influenced him in making his tender.

The tender documents including the notice letter inviting tender, general conditions of CONTRACT, special conditions ofCONTRACT, schedule of rates, general obligations, specifications, drawings, plans, time schedule of completion of jobs, letter ofacceptance of tender and any statement of agreed variations with its enclosures copies of which are hereto annexed form part ofthis CONTRACT though separately set out herein and are included in the expression “CONTRACT” wherever herein used.

AND WHEREAS

The OWNER accepted the Tender of the CONTRACTOR for the provision and the execution of the said work at the rates stated inthe Schedule of Quantities of work and finally approved by OWNER (hereinafter called the “Schedule of Rates”) upon the terms andsubject to the conditions of CONTRACT.

NOW THIS AGREEMENT WITNESSTH & IT IS HEREBY AGREED AND DECLARED AS FOLLOWS :In consideration of the payment to be made to the CONTRACTOR for the work to be executed by him, the CONTRACTOR herebycovenants with the OWNER that, the CONTRACTOR shall and will duly provide, execute and complete the said works and shall doand perform all other acts and things in the CONTRACT mentioned or described or which are to be implied there from or may bereasonably necessary for the completion of the said works and at the said times and in the manner and subject to the terms andconditions or stipulations mentioned in the CONTRACT.

In consideration of the due provision execution and completion of the said works, the OWNER does hereby agree with theCONTRACTOR that the OWNER will pay to the CONTRACTOR the respective amounts for the work actually done by him and

approved by the OWNER at the Schedule of Rates and such other sum payable to the CONTRACTOR under provision ofCONTRACT, such payment to be made at such time in such manner as provided for in the CONTRACT.

A N DIn consideration of the due provision, execution and completion of the said works the CONTRACTOR does hereby agree to paysuch sums as may be due to the OWNER for the services rendered by the OWNER to the CONTRACTOR, such as power supply,water supply and others as set for in the said CONTRACT and such other sums as may become payable to the OWNER towardsthe controlled items of consumable materials or towards loss, damage to the OWNER’s equipment, materials construction plant andmachinery, such payments to be made at such time and in such manner as is provided in the CONTRACT.

It is specifically and distinctly understood and agreed between the OWNER and the CONTRACTOR that the CONTRACTOR shallhave no right, title or interest in the site made available by the OWNER for execution of the works or in the building, structures orworks executed on the said site by the CONTRACTOR or in the goods, articles, materials etc. brought on the said site (unless thesame specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have or deemed to have any lien whatevercharge for unpaid bills will not be entitled to assume or retain possession or control of the site or structures and the OWNER shallhave an absolute and unfettered right to take full possession of site and to remove the CONTRACTOR, their servants, agents andmaterials belonging to the CONTRACTOR and lying on the site.

The CONTRACTOR shall be allowed to enter upon the site for execution of the works only as a licensee simpliciter and shall nothave any claim, right, title or interest in the site or the structures erected thereon and the OWNER shall be entitled to terminate suchlicence at any time without assigning any reason.

The materials including sand, gravel, stone, loose earth, rock etc., dug up or excavated from the said site shall, unless otherwiseexpressly agreed under this CONTRACT, exclusively belong to the OWNER and the CONTRACTOR shall have no right to claimover the same and such excavation and materials should be disposed off on account of the OWNER according to the instruction inwriting issued from time to time by the ENGINEER-IN-CHARGE.

In Witness whereof the parties have executed these presents in the day and the year first above written.

Signed and Delivered for & Signed and Delivered for &on behalf of OWNER, on behalf of CONTRACTOR,Numaligarh Refinery Limited M/s

……………………………… ………………………………….……………………………… ………………………………….Date : Date :Place : NUMALIGARH Place : NUMALIGARHIN PRESENCE OF TWO WITNESSES

ANNEXURE-2

PROFORMA FOR BANK GUARANTEE FOR EAENEST MONEY DEPOSIT

Ref………………………… Bank Gurantee No…………….

To,Numaligarh Refinery Ltd.Tarun Nagar, 4th Road,Guwahati-781005

Dear Sir (s)

In accordance with letter inviting Tender under your reference No……………………… M/s………………………………………………………………having their Registered/Head office at ………………….…………………..(hereinafter called the Tender) wish to participate in the said tender for ………………………………..

As an irrevocable bank Gurantee against Earnest Money Deposit for an amount of …….. is required to be submittedby the Tenderer as a condition precedent for participation in the said Tender which amount is liable to be forfeited onthe happening of any contingencies mentioned in the Tender Document.

We, the …………………………….Bank at ……………………………………………… having our Head office……………………………………………………………………. (Local Address) guarantee and undertake to payimmediately on demand by Numaligarh Refinery Ltd. the amount ………………………………………without anyreservation, protest, demur and recourse. Any such demand made by Numaligarh Refinery Ltd. shall be conclusiveand binding on us irrespective of any dispute or difference raised by the Tenderer.

This gurantee shall be irrevocable and shall remain valid up to …………………………... (this date should be 180 days( One hundred & eighty days ) after the date finally set out for closing of tender.) If any further extension of thisguarantee is required, the same shall be extended to such required period on receiving instructions from M/s………………… ……………………………on whose behalf this guarantee is issued.

In witness where of the Bank, through its authorized officer, has set its hand stamp on this ……………………….day of………. ………………..20…………………at ……… …………………

WITNESS:(SIGNATURE) (SIGNATURE)(NAME) (NAME) Designation with Bank Stamp(OFFICAL ADDRESS) Attorney as per Power of Attorney No…………… Date. ……………………….

Annexure -3

PROFORMA OF BANK GURANTEE FOR SECURITY DEPOSIT(ON NON – JUDICIAL PAPER OF APPROPRIATE VALUE)

To

Numaligarh Refinery Ltd.Lotus Tower, GS Road, Ganeshguri

Guwahati –781005

Dear Sirs:

M/s ………………………………….. Have taken tender for the work of … …...………….. for Numaligarh RefineryLimited, Lotus Tower, GS Road, Ghy-5.

The tender conditions of contract provide that the Contractor shall pay a sum of Rs……….… (Rupees………………………………) as initial/full security Deposit in the form there in mentioned. The form of payment ofsecurity deposit includes guarantee executed by Nationalized Schedule ‘A’ Bank, undertaking full responsibility toindemnify Numaligarh Refinery Ltd. in case of default.

The said ………………………. has approached us and at their request and in consideration of the premises wehaving our office at ………………. have agreed to give such guarantee as hereinafter mentioned.

1. We hereby undertake and agree with you that if default shall be made by M/s………… in performing any ofthe terms and condition of the tender or in payment of any money payable to Numaligarh Refinery Ltd. Weshall on demand pay to you in such manner as you direct the said amount of Rupees ……… only or suchportion thereof not exceeding the said sum as you from time to time require.

2. You will have the full liberty without reference to us and without affecting this guarantee postpone for any timeor from time to time the exercise of any of the powers and rights conferred on you under the contract with thesaid …………………………. and to enforce or to forebear from endorsing any powers or rights or by reasonof time being given to said ………… which under law relating to the sureties would but for provision have theeffect of releasing us.

3. Your right to recover the said sum of Rs. …………………………….. (Rupees ………………………….) from usin manner aforesaid will not be affected or suspended by reason of the fact that any dispute or disputes havebeen raised by the said M/s …………………. and /or that any dispute or disputes are pending before anyofficer, tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or winding updissolution or changes of constitution or insolvency of the said, but shall in all respects and for all purposesbe binding and operative until payment of all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to (Rupees. ………………………). Our guarantee shall remainin force until ……………………………….. unless a suit or action to enforce a claim under Guarantee is filledagainst us within six months from …………… (Which is date of expiry of guarantee) all your rights under thesaid guarantee shall be forfeited and we shall be relived and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles of Association andthe undersigned has full power to do under the power of Attorney dated ……………. granted to him by theBank.

Yours faithfully,

_____________ BankBy its Constituted Attorney

Signature of a person dulyAuthorized to sign on behalf

of the Bank.

ANNEXURE-4NUMALIGARH REFINERY LIMITED

GUARANTEE AGAINST ADVANCE PAYMENT

This Deed of Guarantee made this ________ day of __________ between ________________________________________________and wherever the context so required includes its successors and assigneeshereinafter called “the Surety” and M/s Numaligarh Refinery Limited an existing company within the companies Act,1956, having its Registered Office at Lotus Tower, G.S. Road, Guwahati – 781 005, Assam and wherever the contextso required includes its successors and assignees, hereinafter called “the Owner”.

Whereas M/s ________________________________a company Registered under the companies Act,1956 havingits Registered Office at ______________________ _________________(wherever applicable) and wherever thecontext so requires includes its successors and assignees, hereinafter called “the Contractor” has undertaken to……………………….on the terms and conditions mentioned in the

a) Letter of Intent No. …………………..……. dated ………..………….

AND

b) Agreement No. …………………………………….dated ………………………..referred to as “the said contract”.

And whereas the Owner has agreed to make an advance of Rs. ____________ (Rupees _______________________________________________) being ___% (percent) value of the order on _______________ asprovided in the contract as the said advance to the Contractor carrying no interest.

AND WHEREAS the Contractor has agreed with the Owner authorising him to deduct the said advance under theterms of the said contract from the amount that becomes due and payable to the contractor as per the terms andconditions described under the clause “Terms and Conditions of payment” of the Contract on proper execution of theContract.

Now this deed witnessth that in consideration of the said advance or any balance thereof made by the Owner to theContractor, the surety hereby GUARANTEES the payment of the said advance by the Contractor and undertakes topay the Owner on demand the said sum of Rs. …………..…… subject to the following conditions.

a) “Surety hereby gives an irrevocable guarantee and declares that its liability under this bond shall extend tothe payment of the whole amount viz. Rs. _____________paid as advance as provided for the contract asthe said advance”.

b) This guarantee shall remain in force and effect so long as the said advance or any part thereof remainsoutstanding and shall expire and become ineffectual only after the recovery of entire sum of Rs.………………..covered by the Guarantee and upon intimation thereof being given by the Owner to the Surety,in which event, the surety shall be discharged by the Owner.

c) The Surety shall not be discharged or released from the Guarantee by any arrangement made between theOwner and the Contractor with or without the consent of the Surety or by any alteration in the obligations ofthe parties or by any indulgence forbearance, whether as to payment, performance or otherwise.

d) The guarantee shall come into force the date of contract receives from the Owner the said advance.

e) Notwithstanding anything stated above, the liability of the Surety under the Guarantee is restricted to Rs.…………………..(Rupees ……………………………..) and this guarantee will remain in force up to……………….in the first instance. Further unless a claim or demand is made against the Surety within sixmonths from the date of expiry of this guarantee viz. ………all rights of the Owner under this guarantee shallbe forefited and the surety shall be released and discharged from all liability hereunder unless this guaranteeshall have been previously extended. However, if the contract for which this guarantee is given is notcompleted or fully performed, the Surety (Bank) hereby agrees to further extend the Guarantee till such timeas is required to fulfill the contract.

Place : Authorised Signatory of BankerDate :

ANXURE -5INDENTURE FOR SECURED ADVANCES

THIS INDENTURE made the ………………………………….day of ……………..20between ………………………………………………………………. (hereinafter calledthe Contractor which expression shall where the context so admits or implies be deemed to include his executors,administrator and the assignees) of one part and Numaligarh Refinery Ltd, (hereinafter called the NumaligarhRefinery Ltd. which expression shall where the context so admits or implies be deemed to include its successors inoffice and assignees) of other part.

WHEREAS by an Agreement No ………………………….. dated …………………….(hereinafter .called the said agreement) the contractor' has agreed ……………………… and WHEREAS theContractor has applied to the Numaligarh Refinery Ltd. that he may be allowed advances on the security of materialsabsolutely belonging to him and brought by him to site of the works, the subject of the said agreement for use in theconstruction of such of the works as he has undertaken to execute at rates fixed for the finished work (inclusive of thecost of materials and labour and other charges) and whereas the Numaligarh Refinery Ltd has agreed to advance tothe Contractor an amount upto Rs. ………………………….. (Rupees ………………………………………………….only)on the security of the quantities and other particulars of the materials on the Security of which the . advance oradvances are made as detailed in the secured advance account forming account bill preferred from time to time andsigned by the Contractor for the said works.

NOW THIS INDENTURE WITNESSTH that in pursuance of the said agreement and in consideration of amountsaggregating to the sum of Rs. ………………………… (Rupees……………………………………………………) only on or after the execution of these presents paid to the 'contractorby the Numaligarh Refinery Ltd. (The receipt where of the Contractor hereby acknowledge) Contractor both herebycovenent and agreewith the Numaligarh Refmery Ltd and declare as follows:

1. That the said sum aggregating to Rs. ………………… (Rupees…………… ... only) so advanced by theNumaligarh Refmery Ltd. to Contractor as aforesaid shall be employed by the Contractor in or towardsexpediting the execution of the said work and for no other purpose whatsoever.

2. That the materials detailed in the said Running Account Bills which have been offered to and accepted by theNumaligarh Refinery Ltd. as Security are absolutely the Contractor's own property, and free fromencumbrances of any kinds and the Contractor will not make any application for or receive a further advance onthe security of materials which are not absolutely his own property and free from encumbrances of any kind andthe Contractor hereby agrees to indemnify the Numaligarh Refinery Ltd. against all claims to any materials inrespect of which an advance has been made to him as aforesaid.

3. That the materials detailed in the said Running Account Bills (hereinafter called the said mate rials) shall beused by the Contractor soley for the execution of the said works in accordance which the directions of theEngineer-in-charge and in terms of the said agreement.

4. That the contractor shall make at his own cost all necessary and adequate arrangements for the proper watch,safe custody and protection against all risk of the said materials and that until used in construction as aforesaidthe said materials shall remain at the site of the said works in the Contractor's custody and on his ownresponsibility and shall at all times be open to inspection, by the event of the said materials or any part thereof

being stolen, destroyed or damaged the Contractor will forthwith replace the same with other materials of likequality or repair and make good the same as required by the Engineer-in-charge.

5. That the said materials shall not on any account be removed from the site of the said works except with thewritten permission of the Engineer-in-Charge or an officer authorised by him on that behalf.

6. That the advance shall be repayble in full when or before the Contractor receives payment from theNumaligarh Refinery Ltd. of the price payble of him or the said works under the terms and the provision of thesaid agreement provided that if any intermediate payments are made to the Contractor on account of workdone then on the occasion of each such payments the Numa1igarh Refinery Ltd. will be at liberty to makerecovery from the Contractor's bill for such payment by deducting there from the value of the said materialsthen actually used in the conclusion and in respect of which recovery has not been made previously the valuefor this purpose being determined in respect of each description of materials at the rates at which the amountsof the advances made under these presents were calculated.

7. That if the Contractor shall at any time make any default in the performance or observance in any of the termsand provisions of the said agreement the total amount of the advance or advances that may still be owing inthe-Numaligarh Refinery Ltd. together with the interest theron at Eighteen (18) percent per annum from the dateor repective dates of such advance or advances to the dates of repayment will with all costs, charges, damagesand expences incurred by the Numaligarh Refinery Ltd. in the recovery thereof the security or otherwise byreason of the default of the Contractor and the Contractor hereby covenants and agrees with the NumaligarhRefinery Ltd. to repay and pay the same respectiveley to him accordingly.

8. That the Contractor hereby gives charge of all the said materials for the repayment to the Numaligarh RefineryLtd. of the said sum aggregating to Rs. …… (Rupees only) and all costs, charges, damages and expensespayble under these presents PROVIDED ALWAYS AND it is, hereby agreed and declared that notwithstandinganything in the said agreement and without prejudice to the powers contained therein if and when ever themoney owing shall not be paid in accordance herewith, the Numaligarh Refinery Ltd may at any time thereafteradopt all or any of the following courses as it may deem best.

(a) Seize and utilise the said materials or any part thereof in the completion of the said works on behalf of theContractor is accordance with the Provisions in that behalf Contained in the said agreement debiting theContractor with the actual cost of effecting such completion and the amount due in respect of advancesunder these presents and crediting the Contractor with the value of

work done as if he had carried it out in accordance with the said agreement and the rates therebyprovided. If the balance is against the Contractor he is to pay the same to Numaligarh Refinery Ltd. ondemand.

(b) Remove and sell by the public auction the seized materials or any part thereof and out of the moneyarising from the sales retain all the sums aforesaid repayable to the Numaligarh Refinery Ltd Under thesepresents and pay over the surplus (if any) to the Contractor.

(c ) Deduct all or any part of the money owing out of the security deposits or any due sum to the Contractorunder the said agreement.

(9) That in event of any conflict between the provisions of these presents and the said agreement the provisions ofthe said agreement shall prevail and in the event of any dispute or difference arising over the construction oreffect of these presents the settlement of which has not been herein before expressly provide for, the sameshall be referred to arbitration as provide in the said agreement.

IN WITNESS WHEREOF ………………………………………………………….. and Numaligarh Refinery Ltd. by theorder and under the directions of the Numaligarh Refinery Ltd have herein to set their respective hands the day andyear first above written.

Sined, sealed and delivered Signature :By the said Contractor in thePresence of Name :

Address :Witness:Signed by the order and direction Signature :Of the Numaligarh Refinery Ltd.In the presence of Name :

Address :Witness:

ANNEXURE-6

TO,

M/s Numaligarh Refinery Limited, 4th Road, Tarun Nagar, Guwahati- 781005.

Sub : COMPOSITE BANK GUARANTEE FOR ADVANCE AND SECURITY DEPOSIT.

THIS UNDERTAKING made this ………………………………………… day of ……………….by ……………………………………. (herein after called the “Bank” which expression shall include its successors andassigns) in favour in NUMALIGARH REFINERY LTD. 4 th ROAD, TARUN NAGAR, GUWAHATI – 781005, ASSAM(herein after called the “OWNER” which expression shall include its successors and assigns).

WHEREAS NUMALIGARH REFINERY LIMITED a Govt. of India Enterprise, ………………… , 4 th Road,Tarun Nagar, Guwahati – 781005,Assam (hereinafter called the “OWNER” which expression shall include its/ his/their successors and assigns / executors, administrators, representatives and assigns) has been awarded in contractin terms, inter-alia, of the Owner’s letter of Work order Number ……………………………………. Dtd ………………..for executing the (job) ……………………… for …………………….. at a total value of Rs ………………. To M/S…………………………… (herein after called the “Said Contract” which expression shall include any formal contractentered into subsequence thereto or in suppression thereof and all modifications to an amendments in the saidcontract):

AND WHEREAS the Owner agreed to advanced the Contractor a …………………………(Rupees …………………………. only) for utilization for the performance of the work covered by the said contract(Hereinafter referred to as the “said advance” which expression shall include any and all further advance made by theOwner to the Contractor with reference to the said contract) on production of an undertaking from a Bank in respect ofthe said advance shall without prejudice to any other mode of recovery available to the Corporation be recoverable bydeduction from the gross accepted value of the Running Account Bills and Final Bill of the Contractor Commencingwith the First Running Account Bill.

AND WHEREAS the Contractor is also required to furnish an undertaking from a Bank in lieu of deposit of 10% of the value of the Contract towards security deposit (hereinafter referred to as the “Security Deposit”) valid till theend of the defect liability period as specified in the said contract.AND WHEREAS the Owner has agreed to accept the single undertaking from a Bank to cover both the said advanceand the Security Deposit in the name & style of “Composite Bank guarantee”.NOW, THEREFORE, in consideration of premises a foregoing and at the request of the Contractor, the Bank herebyirrevocably and unconditionally undertakes to pay to the owner at Guwahati forthwith on first demand without protestor demur or proof or condition any and all amounts demanded by the owner in writing from the Bank with reference tothis undertaking up to an aggregate limit of Rs……………………… (Rupees ……………………………………….. only).

And the bank doth hereby further agree as follows :-

I. The owner shall have the fullest liberty without reference to the Bank and without affecting in any way theliability of the Bank under this undertaking, at any time and / or from time to time to anywise vary the saidcontract and / or any of the terms and conditions thereof the said advance and / or to extend time forperformance of the said contract and /or payment of the said advance in whole or part or to postpone for anytime and /or from time to time any of the said obligations of the contractor and either to enforce or for bear

from enforcing any of the terms and conditions of or governing the said contract and / or the said Advance, orthe securities, if any, or any of them available to the Owner and the bank shall not be released from its liabilityunder this presents and the liability of the Bank shall remain in full force and effect with notwithstanding anyexercise by the Owner of the liberty with reference to any or all the matters aforesaid or by reason of timebeing given to the contractor or any other forbearance or omission on the part of the owner or anyindulgence, by the owner to the contractor or of any other act , matter or thing whatsoever which under anylaw could (but for this provision) have the effect of releasing the Bank from its liability hereunder or any partthereof.

II. It shall not be necessary for the Owner to proceed against the Contractor before proceeding against the Bankand the undertaking herein contain shall be enforceable against the bank as Principal debtor notwithstandingthe existence of any security for any indebtedness of the Contractor to the Owner (including relative to thesaid advance or for the Security Deposit) and not with standing that any such security shall at the time whenclaims is made against the Bank or Proceedings taken against the Bank hereunder, be outstanding orunrealised.

III. As between the Bank and the Owner for the purpose of this undertaking the amount claimed or demanded bythe Owner from the Bank with reference to this undertaking shall be final and binding upon the bank as to theamount payable by the Bank to the Owner hereunder.

IV. The liability of the Bank to the Owner under this undertaking shall remain in full force and effectnotwithstanding the existence of difference or dispute between the Contractor and the Owner, The Contractorand the Bank and / or the Bank and the Owner or otherwise howsoever touching or affecting these presentsor the liability of the Contractor to the Owner, and notwithstanding the existence of any instructions orpurported instructions by the contractor or any other person to the Bank not to pay or for any cause with holdor defer payment to the Corporation under these presents, with the intent that notwithstanding the existenceof such difference, dispute or instruction, the Bank shall be and remain liable to make payment to the Ownerin terms hereof.

V. This undertaking shall not be affected by any change in our constitution or that of the Contractor or the Owneror any irregularity in the exercise of borrowing powers by or on behalf of the Contractor.

VI. This undertaking shall be valid for all claims / demands made by the Owner to or upon us upto…………………………………….. provided that the Bank shall upon the written request of the Contractorextended this guarantee by a further period.

VII. The bank doth hereby declare that Shri ……………………….. who is the ……………… (designation) of theBank is authorised to sign this undertaking on behalf of the Bank and to bind the Bank thereby.

VIII. The Bank hereby agrees not to revoke the Bank guarantee during its currency except with the previousconsent of the Owner, in writing.

IX. The Bank Guarantee is enforceable in the courts having jurisdiction over Guwahati, (Assam) only.X. Not withstanding anything contained herein above our liability under this Guarantee is restricted to

Rs………………….. (Rupees ………… …………………) only and it shall remain inforce upto & including………………….. (date) unless a claim under this guarantee is made on or before ………………. (date). Allyour rights under the said guarantee shall be forfeited and we shall be released & discharged from all liabilitythere under, our undertaking shall commence from the date of execution.

Yours faithfully, For and on behalf of the Bank

Name …………………………… Designation …………………….. Seal

MODIFICATION OF GENERAL CONDITIONS OF CONTRACT ANNEXURE - 7

The following clauses of GCC are modified to the extent as mentioned below : Sl. No Clause No Item Modification

1. (Clause no. 2.3) Water Supply The Clause is modified to the extent as mentioned below : Water shall be ‘Free Issue’.

2. (Clause no. 2.4.1) Power Supply The Clause is modified to the extent as mentioned below : Power / Electricity Charges: Rs. 4.95 (Rupees four and paise ninety five only)

per KWH. 3. (Clause no. 6.1) Earnest Money

Deposit The Clause is modified to the extent as mentioned below :

The Earnest Money Deposit shall be in favour of Numaligarh Refinery Limited, Numaligarh.

4. (Clause no. 21.0) Force Majeure

Clause The following sentence shall be added to the clause

The CONTRACTOR shall keep records of the circumstances leading to delays or failure of performance and bring this to the notice of Engineer-in-Charge in writing immediately on such occurrences.

5.

(Clause no. 24.0) CONTRACTOR

to obtain his own information

The following para shall be added to the clause The CONTRACTOR’s attention is drawn towards various notifications and laws in force for use of Forest Products like sand, stone, timber etc. regarding payment of Royalty to the Government of Assam. The CONTRACTOR will have to obtain necessary permit from the local District Forest Officer after payment of royalty applicable at that time. The owner shall facilitate the CONTRACTOR by way of issue of letters to the various Government Agencies in order to enable the CONTRACTOR to get the Forest Produce on payment of royalty.

6. (Clause no. 25.0) Security Deposit

The following para shall be added to the clause : Mobilisation advance may be paid against a composite bank guarantee of an equivalent amount to cover Mobilisation advance as well as retention amount of 7.5% against security deposit, provided initial security deposit of 2.5% on the amount of the contract value is furnished. Such bank guarantee should be issued as per format enclosed as Annexure -6 to GCC.

7. (Clause no. 28.0) Extension of Time

The Clause is modified to the extent as mentioned below : Until a final decision is taken by the owner on the application of the CONTRACTOR for extension of time on any ground, a provisional time extension may be given by Engineer-in-charge in order to keep the contract alive without prejudice towards the rights, claims, contentions of the owner to take action against the CONTRACTOR as per terms of the contract. Provisional penalty (percentage as decided by the engineer-in-charge) for delay shall be levied during provisional time extension period and the amount shall be recovered from the subsequent Running Bills and other bills & dues of the CONTRACTOR.

8. Clause no. 29.1) Compensation

for Delay The Clause is modified to the extent as mentioned below

Liquidated damage for delay in completion shall be charged equal to 1 % or part thereof on the amount of the contract value for every week subject to maximum of 10% of the contract value.

9. Clause no. 106.0) Labour Laws The following para shall be added to the clause :

The CONTRACTOR will comply with the provisions of the following act and indemnify the company against all claims, which may arise out of the following Acts, & Rules framed thereunder:

i) The Contract Labour (Regulation and Abolition) Act, ii) The Minimum Wages Act. iii) The Workman's Compensation Act. iv) The Payment of Wages Act, v) The Payment of Bonus Act, vi) The Employees Provident Fund & Misc. Provisions Act, vii) Family Pension Scheme, viii) Inter State Migrant Workmen (Regulation of Employment &

Condition of Service) Act, or any other acts or statute not hereinabove specifically mentioned having bearing over engagement of workers directly or indirectly for execution of work.

10. (Clause no. 110.0 ) Arbitration The Arbitration clause as appearing in the GCC shall be amended as follows :

Clause “ a) Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-claim or set off of the Company against the CONTRACTOR or regarding any right, liability, act, omission on account of any of the parties hereto arising out of or in relation to his agreement shall be referred to the sole Arbitration of the Managing Director of the Company or of some officer of the Company who shall be nominated by the Managing Director. The CONTRACTOR will not be entitled to raise any objection to any such arbitrator on the ground that the arbitrator is an Officer of the Company or that he has dealt with the matters to which the contract relates or that in the course of his duties as an Officer of the Company he had expressed views on all or any other matters in dispute or difference. In the event of the arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reason, the Managing Director as aforesaid at the time of such transfer, vacation of office or inability to act may in the discretion of the Managing Director designate another person to act as arbitrator in accordance with the terms of the agreement to the end and intent that the original Arbitrator shall be entitled to continue the arbitration proceedings not withstanding his transfer or vacation or office as an Officer of the Company if the Managing Director does not designate another person to act as arbitrator on such transfer, vacation of office or inability of original arbitrator. Such persons shall be entitled to proceed with the reference from the point at which it was left by his predecessor. It is also a term of this contract that no person other than the Managing Director or a person nominated by such Managing Director of the Company as aforesaid shall act as arbitrator, hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the agreement subject to the provisions of the Arbitration Act, 1940 or any statutory modification or re-enactment thereof and the rules made thereunder for the time being in force shall apply to the arbitration proceedings under this clause.

b) The award shall be made in writing and published by the Arbitrator within two years after entering upon the reference or within such extended time not exceeding further twelve months as to sole Arbitrator shall by a writing

under his own hands appoint. The parties hereto shall be deemed to have irrevocably given their consent to the Arbitrator to make and publish the award within the period referred to hereinabove and shall not be entitled to raise any objection or protest thereto under any circumstances whatsoever.

c) The arbitrator shall have power to order and direct either of the parties to

abide by, observe and perform all such directions as the arbitrator may think fit having regard to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and / or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration Act, 1940 including admission of any affidavit as evidence concerning the matter in difference i.e. dispute before him.

d) The parties against whom the arbitration proceedings have been initiated,

that is to say, the Respondents in the proceedings, shall be entitled to prefer a cross-claim, counter-claim or set off before the Arbitrator in respect of any matter an issue arising out of or in relation to the Agreement without seeking a formal reference of arbitration to the Managing Director for such counter-claim, cross or set off before the Arbitrator shall be entitled to consider and deal with the same as if the matters arising therefrom has been referred to him originally and deemed to form part of the reference made by the Managing Director.

e) The arbitrator shall be at liberty to appoint, if necessary any accountant or

engineering or other technical person to assist him and to act by the opinion so taken.

f) The arbitrator shall have power to make one or more awards whether

interim or otherwise in respect of the dispute and difference and in particular will be entitled to make separate awards in respect of claims or cross-claims of the parties.

d) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the other party in such manner and to such extent as the arbitrator may in his discretion determine and shall also be entitled to require one or both the parties to deposit funds in such proportion to meet the arbitrators expenses whenever called upon to do so.

h) The parties hereby agree that the courts in the city of Golaghat alone shall

have jurisdiction to entertain any application or other proceedings in respect of anything arising under this agreement and any award or awards made by the Sole Arbitrator hereunder shall be filed in the concerned courts in the city of Golaghat only”.

11. Clause no. 111.0) Jurisdiction The Clause is modified to the extent as mentioned below : All disputes, actions and proceedings arising out of this contract shall be under the jurisdictions of the courts in the city of Golaghat only.

12. Annexure 2,3,4&6 Proforma for

Bank Guarantee

The Annexures are modified to the extent as mentioned below : The addressee of the Bank Guarantee shall be as follows : Numaligarh Refinery Limited, Numaligarh Refinery Complex, Dist. : Golaghat, Assam, Pin – 785 699 The address of the Registered Office of Numaligarh refinery shall be amended as follows : Numaligarh Refinery Limited, 147, Udayan, RG Baruah Road Guwahati – 781 005

(GCC annexure no. 8)

NUMALIGARH REFINERY LIMITED ASSAM, INDIA

SAFETY & SECURITY REGULATION



INTRODUCTION Safety in Hydrocarbon Industry such as Refineries, Marketing Installations and LPG Bottling Plants like ours deserves utmost attention, as these are inherently hazardous. A good number of contractor workmen are deployed in these sectors to carry out maintenance, construction and other jobs and these are widely recognized as accident prone activities. The analysis of the incidents / accidents in the Petroleum Sector reveals that a large number of such incidents involve contractor workforce which in turn have resulted in either causality, injury or property damage to owner or and contractor personnel & property besides leading to operational interruptions and environmental degradation. The reasons for accidents are mainly due to unsafe act, unsafe working condition, lack of training and awareness, inadequate safety management, equipment failure and poor house keeping. It is seen that unsafe acts and unsafe conditions contribute approximately 88% and 10% of all accidents respectively. It is also said that a safe and alert worker is safer in unsafe condition than an unsafe and un-alert worker in a safe condition. Most of the accidents are caused due to inadequate safety management system; same needs to be prevented. In order to improve the safety levels in our Refinery Premises, the contractor safety is of paramount and utmost importance and therefore a good contractor safety management system must be in place. The Contractor’s management, supervisor, safety officers therefore must ensure that all these rules and regulations of this Safety management system are strictly enforced and monitored with the help and guidance of Owner’s Engineer in charge / Safety officers so that precious lives and costly properties can be saved.


CONTENTS 1.0 DUTIES & RESPONSIBILITIES 2.0 SAFETY MANAGEMENT

2.1 JOB SAFETY ANALYSIS 2.2 GATE ENTRY / EXIT PROCEDURE 2.3 WORK PERMIT SYSTEM 2.4 USE OF PERSONNEL PROTECTIVE EQUIPMENT 2.5 INSPECTION / AUDIT 2.6 PENALTY FOR NON-COMPLIANCE 2.7 REPORTING FIRE / INCIDENT / ACCIDENT 2.8 SAFETY COMMITTEE MEETING 2.9 SAFETY TRAINING

3.0 SAFETYY PRACTICES AT WORK PLACES

3.1 SAFE PRACTICES FOR INDIVIDUALS 3.2 HOUSE KEEPING 3.3 EMERGENCY PROCEDURE

4.0 MAINTENANCE / CONSTRUCTION ACTIVITIES

4.1 EXCAVATION OF WORK 4.2 LADDERS AND SCAFFOLDS 4.3 VEHICLE MOVEMENT 4.4 ELECTRICAL SAFETY 4.5 WORK OVERHEAD / HOSTING EQUIPMENT 4.6 DEMOLITION 4.7 HANDLING & LIFTING EQUIPMENT 4.8 USE OF OWNER”S EQUIPMENT 4.9 TEMPORARY OFFICE / SHED

5.0 STATUTORY / OISD GUIDELINES


1.0 DUTIES & RESPOSIBILITIES OF CONTRACTOR Contractor should: • Make themselves and their employees aware of all the hazards; provide means and

organization to comply with the safety & health measures required at the workplace before commencement of any job inside Refinery. Educate workmen about their duties at the workplaces.

• Implement safe methods and practices; deploy appropriate machinery, tools & tackles,

experienced supervisory personnel and skilled work force etc. required for execution. Ensure inspection and certification of all tools being used. Remove defective tools immediately.

• Prepare a comprehensive and documented plan for implementation, monitoring and

reporting of Health, Safety & Environment (HSE) and implement after its approval. • Nominate / engaged qualified & trained Safety Engineers / Officers reporting to the Site

Incharge for supervision, co-ordination and liaison for the implementation of the safety plans & procedures.

• Ensure that only PPEs of the Owner approved type is used at work site. Arrange suitable

facilities in liaison with the Owner for drinking water, toilets, lighting, etc applicable as per Laws / Legislation at site.

• Ensure strict compliance with work permit system after ensuring that all safety precautions

/ conditions in the permit are complied with and closing the same after job completion. Arrange for fire protection equipment as per the advice of owner.

• Ensure that its employees have completed appropriate health and safety training as required

by the statute / regulation and also as per requirements of the Owner / Consultant. The documentation of such training imparted to all its employees should be maintained and produced for verification as required.

• Ensure that workers have proper training for their job assignments, including use of

appropriate PPE and first aid fire fighting equipment. • Report each incident and / or injury in accordance with established procedures and assist in

investigation. To maintain accident & nearmiss record in a register • Conduct daily inspections to ensure compliance with safety standards, codes, regulations,

rules and orders applicable to the work concerned. Arrange daily toolbox meeting and regular site safety meetings and maintain records.

• Attend training and ensure participation of his workers for training as per schedule arranged

by the Owner / Consultant and keeps himself updated.


• Keep records of number of persons working at the site. Also keep a constant liaison with EIC / Owners’ representative on safety issues.

2.0 SAFETY MANAGEMENT

2.1 JOB SAFETY ANALYSIS

Job safety analysis provides the Contractor, Safety Officer or Supervsior a mechanism to take a detailed look at the individual task how it is performed and what are its inherent hazards and then take prevntive actions accordingly. Contractor must do the exercise for all critical activities and submit it to Owner’s EIC for approval before taking up a Job. A job safety analysis includes the following five steps:

• Select a Job

• Break the Job down into sequence of steps

• Indentify the hazards against each step

• Apply the Control to the hazards

• Evaluate the controls

2.2 GATE ENTRY / EXIT PROCEDURE & TRAINING

Being a major chemical hazard industry restriction of men and materials to Refinery and Terminal operations are very essential both for safety and security point of view. Therefore on award of a contract and prior to commencement of work the contractor must do all the formalities to get entry pass and must show identity/gate pass at entry point. All the persons must carry gate pass all the time while in Factory premises which may be checked by Owners representatives or CISF at any time.

The present gate pass system for Contractor / Supervisors / Workmen / Vendors / Visitors

has been divided in following groups:

1. Permanent Photo Gate Pass : a. Modality : Issued to those workmen, who have been deployed for one month or more. b. Validity : Initial for a maximum period of 03 month, which may then be extended further

on recommendation from NRL EIC. c. Format : Printed format available with CISF. d. Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF. e. Necessary documents :

• Completely filled up format along with sign and seal of all signatories • Two copies of recent passport photographs. • Residential Proof • Proof of Fire Training taken in NRL F&S Deptt.


f. Documents considered as Residential Proof :

• PRC (issued by District / Sub Division Authority). • Certificate issued by Village Head / Municipality Board Head, verified by Police Authority. • Pass Port / Pan Card / Driving License / Voter Identity Card

2. Temporary Gate Pass : a. Modality : Issued to those workmen, who have been deployed for less than one month. b. Validity : Initial for a maximum period of 15 days, which may then be extended further

for maximum 15 days on recommendation from NRL EIC. c. Format : Soft Copy of format available in NRL P&A. d. Signatories (in sequence) : Signature by holder, Contractor, NRL EIC, P&A, CISF. e. Necessary documents :

• Completely filled up format (both gate pass format and bio-data format) along with sign

and seal of all signatories • Two copies of recent passport photographs. • Residential Proof • Proof of Fire Training taken in NRL F&S Deptt.

f. Documents considered as Residential Proof :

• PRC (issued by District / Sub Division Authority. • Certificate issued by Village Head / Municipality Board Head, verified by Police Authority. • Pass Port / Pan Card / Driving License / Voter Identity Card

g. Documents considered as Residential Proof :

• All documents applicable in Permanent Pass. • Village / Town Head certification

3. Special Temporary Pass :

a. Modality : Issued to Executives of outside agency who visit NRL on temporary assignment. b. Validity : Initial for a maximum period of 15 days, which may then be extended further for

maximum 15 days on recommendation from NRL EIC. c. Format : Soft Copy of format available in NRL P&A. d. Signatories (in sequence) : Signature by NRL EIC, P&A, CISF. e. Necessary documents : • Completely filled up format along with sign and seal of all signatories. • Photocopy of Identity Card from concerned organization attested by NRL EIC, or recent

Pass port size Photograph.

4. Temporary Group Pass :


a. Modality : Group passes are issued whenever larger number of contractors’ workers are required for plant overhaul and other short duration big jobs like mass concreting.

b. Validity : for 2 / 3 days on recommendation from NRL EIC. c. Requirement : (i) List of all workmen along with their address (permanent and present

address) and recent photographs (ii) undertaking from contractor (forwarded by NRL EIC), taking all responsibility of activities of the workmen.

d. Signatories (in sequence) : Signature by Contractor’s representative, NRL EIC, P&A & CISF.

5. Vehicle Pass for Contractors: Refer clause 4.3.1

6. Special permission for holidays / Sundays / Night:

Modality: Special permission is required for working on holidays / Sunday / nights. For this, request letter, routed through NRL EIC & P&A, is to be initiated by the concerned contractor to CISF. 7. Material / Equipment Entry and exit:

Entry / Exit of material or equipment brought by the Contractor will be allowed through the

designated Gate as per procedure and policy of the company. In general, for any material / equipment’s brought inside the Refinery by the Contractors the challan must be endorsed at the designated Gate by Security Staff (CISF) and then taken to the authorized Representative of the Owner for checking before it is taken to site or put to use. While taking out the materials out of the Refinery, the same has to be certified by the same authorized Representative of Owner and the material gate pass along with stamped challan indicating cross reference to the gate pass will be handed over to security person at the designated Gate. Security Section will keep a record of Contractor’s men who enter the Refinery and keep P&A informed. The Security Staff will check Contractor’s vehicles including cars at the Gate. 2.3 WORK PERMIT SYSTEM

The Work Permit System is an important tool for ensuring safety in Hydrocarbon Processing & Handling Installations like Refinery, Marketing Terminals, LPG Bottling Plant, etc. For the safety of the personnel, machineries & plants, a safe and user friendly Work Permit System has been formulated in line with OISD & other statutory guidelines. If a work has to be performed by any person other than the operating personnel of that area, a duly authorized written permit shall be obtained by the executing agency before commencement of work. Such Permit is valid only for a specific job for a specific period. Every Contractor must comply with this Work Permit System without fail. If a work has to be performed by any person other than the operating personnel in that area, a duly authorized written Permit must be obtained by the person / agency executing the job before commencement of work. Since several maintenance & construction jobs are carried out with assistance from Contractors, it is essential to provide sufficient exposure to contractors, their supervisor and workmen about this Permit System. Work Permits are normally not issued directly to any Contractor. In generals NRL has the following system of permits. a) Hot Work Permit: Combined for hot job and confined space entry


b) Cold work permit c) Excavation permits d) Working at height e) Radiography permits f) Electrical lock out permit g) Road excavation permits h) Mobile material handling equipment permit

If required contractor has to prepare and submit job safety plan for special nature of job

along with the permit which are to be approved by EIC and Fire and Safety deptt. It is normally the contractor’s responsibility to fulfill the conditions of permit like keeping/wearing PPEs, Harness and life lines , gas detector , Portable fire extinguishers, spray nozzles, Fire hoses etc., however owner may also supply the same and if feel necessary may be charged also.

For the entire jobs, permits are to be taken as per owner’s prescribed format and procedure and must be initiated & get it signed by Owner’s designated representatives and other depts. as per procedure. Contractors working within Refinery without valid work permit or violating condition of permit may be panelized and shall be removed from the approved list of company contractors. 2.3.1 Special notes: • Before starting any work, contractor must obtained work permit. • Extension of permit must be taken in advance if job is to be executed further. • The conditions of permit must be satisfied at all the time. • For obtaining permit contractor must send qualified person/supervisor for taking permit

who has sufficient knowledge about the job. • The work permit is to be kept in the actual work site during execution. • The Owner representative may any time check the permit and permit conditions and has the

authority to stop the job. • All the jobs must be stopped on hearing the siren, which are mentioned in the other clauses

as per emergency procedure. And in such cases again fresh permissions are to be taken for restarting the job after normalcy.

• Electricity driven appliances such as drills, grinders, etc. require a permit before they are to

be used in plants, refinery roads, etc. • In case of diesel generating sets are required to be used for any particular work, the

contractor shall arrange for necessary, certificate for uses from Govt. Elect. Inspector. The wiring of DG set shall be with Double earthling ELCB and approved by NRL EIC.

2.4 USE OF PERSONNEL PROTECTIVE EQUIPMENTS:


The Personal Protective Equipments (PPE) are used at work site to reduce risk of dangerous occurrences and provide a physical barrier between the user and the hazard. It is of course of primary importance that Personal Protective Equipment (PPE) are carefully selected before procurement and then maintained. Improper selection, use and maintenance can only cause danger to the life of the user. All personnel using PPEs should be thoroughly trained about the right use of Personal Protective Equipment (PPE), its upkeepment and maintenance by the Contractor. If required, guidance from Owner’s representatives should be taken. PPEs are two types - Non-respiratory Personal Protective Equipment & Respiratory Personal Protective Equipment. The Contractor should follow the following guidelines.

• It is the prime responsibility of the Contractor to supply all PPEs to his workmen and strict adherence of the compliance of the same at the work place. He cannot allow his worker to perform job without using the requisite PPE for the job. Owner may issue any of these PPEs to Contractor, if available, on chargeable basis.

• All the PPE should be of BIS Standard or equivalent International standard. All PPEs like

Safety Helmet, Safety Shoe, Boiler Suit, Safety Belt, Harness, Gloves, Chemical suit, Mask, Welding goggles, Eye shield, Ear plug, Ear muff, BA apparatus, Life line, Mask for Toxic Gases should be procured as per this standard and supplied to his worker.

• Contactor should also ensure that these PPEs are replaced as per guidelines. • A register for issue of PPEs to the workers is to be maintained by the contractor at site

which may be checked by owners representatives. • Certain PPE like helmet, Safety Shoe and Boiler suit will be checked at Main Entry and

Owner will stop entry of such persons who are not having these PPEs. • Contractor should take advice from owner the probable requirement of PPE s for a specific

job before quoting or submitting his tender. • The contractor has to train his persons about the usage of PPEs. • Owner may check the quality of the PPEs supplied by the contractor to his workers through

competent persons. Owner may also stop work and impose penalty to the Contractor for not using PPEs by their employees.

2.5 INSPECTION / AUDIT

Inspection / Audit is a tool to evaluate compliance of all safety requirements inside our Refinery Premises. Most of the relevant information can be gathered through site inspection using ready-made checklists to ensure that the Contractors are following the rules and regulations at work site. Contractors are therefore required to develop checklists in consultation with Owner’s EIC & Safety Officers. Before starting a job and at regular interval thereafter, Contractor’s supervisor and Owner’s representative should inspect as per the checklist and take appropriate action in case of non-compliance. 2.6 PENALTY FOR NON-COMPLIANCE


In order to ensure 100% compliance of safety related regulations and procedures and non-use of PPE, penalty will be imposed on the Contractors or their Workmen not adhering to permit conditions / safety rules & regulations. The Contractors must endeavour to avoid penalty by encouraging, motivating and making their employees aware about all the Safety regulations. Remember that the purpose of this scheme is to ensure safety of the personnel & property. A few of the non-compliances are as under:

• Non-usage of PPEs / Safety Belt • Violation of safety permit conditions • Non-barricading of area • Working without valid work permit • Unauthorized road closure

1 The Penalties on the Contractor or their workmen may be in the form of:

• Warning • Seizure of Gate Pass • Denying Entry / Entry Pass renewal • Compulsory Training at Contractor’s cost • Delisting

2. Owner’s authorized representatives will report such violations to the concerned

departmental head for imposing necessary penalty.

3 The above penalties shall be double in case of violations more than 3 times during the contractual period for a particular contract.

8. Imposing any penalties for violation of HSE norms does not absolve the

Contractors from their contractual obligation / responsibility. 9. Contractors shall own full responsibility for any accident and injury to any of their

employees or property due to violation of HSE norms. 10. All such financial Penalties imposed on Contractors shall be considered for

evaluation of Contractor’s performance for tendering.

2.6.1 ANNEXURE - I - FINANCIAL DETERRENCE FOR NON-COMPLIANCE

Sl Non-compliance Safety Regulations Penalty 1 Non-use of PPE like Helmet / Safety shoes / Etc. Rs. 100/day/ item / person 2 Working without valid work permit (Cold work) Rs. 500/ per occasion 3 Hot work without proper permit / clearance Rs 1000/ per occasion 4 Non-use ELCB, Use of non-standard socket, poor cable joint,

laying wire / cables on roads, electrical jobs by incompetent person, use of more than 24V power in confined space.

Rs.500/ per item per day

5 Working at height without safety belt, using non-standard scaffolding and not arranging fall protection arrangement.

Rs. 300/ per case per day


6 Handling of compressed gas cylinders without trolley, jubilee clips, double gauge regulator & improper storage & handling.

Rs. 200/ per item per day

7 Non fencing / barricading of excavated areas Rs. 500/ per occasion 8 Use of domestic LPG for cutting purpose Rs. 500/- per occasion 9 Not providing shoring / strutting / proper slope and dumping

at a place other than designated ones. Rs. 1000/- per occasion

10 Over speeding / rash driving, (> 25Km/Hr) or wrong parking. Rs. 500/- per occasion 11 Non-provision of fire fighting eqpt as per permit conditions. Rs. 500/- per item per day 12 Unauthorized Road closure/ blockage. Rs. 500/- per occasion 13 Non-deployment of safety supervisor / supervisor responsible

for safety at work site. Rs. 500/-per week

14 Poor Housekeeping Rs. 500/- per day 15 Failure to comply any safety conditions as per job safety plan. Rs. 500/- per occasion

2.6.2 ANNEXURE – II : FORM FOR INTIMATION 1. TO : EIC / HOD 2. NAME OF THE CONTRACTOR : 3. DATE & TIME OF VIOLATION : 4. AREA / LOCATION / UNIT : 5. DETAILS OF VOILATION : Sl Description of violation (Pl indicate the

penalty clause no) Penalty Remarks

1 2

Name: Signature: Date: 2.7 REPORTING UNSAFE ACTS/CONDITIONS/FIRE/ INCIDENT /

ACCIDENT / INJURIES / HAZARDS ETC If the Contractor’s employee notices any oil leak, fire or hazard or any other abnormal situation including unsafe acts and conditions he should immediately report to owner’s representatives. Also Refer emergency procedure clauses 3.3 2.7.1 Hazard communication including fire reporting and control:

Contractor must familiarize themselves about all probable sources of hazards like Fire, Explosion or Toxic release inside the Refinery & Marketing Terminal. He in turn will also ensure that the same information has been passed to his supervisor and workmen. Proper record of such dissemination of information must be kept by the Contractor and submit to the Engineer In charge on demand. 2.7.2 Action by person noticing Fire / Emergency situation are as under:


1. Attempt to extinguish fire with equipment available. 2. Inform NRL personnel immediately available in the job / unit. 3. Operate Fire Alarm (MCP) and / or inform Fire Station on telephone No.333/444 giving

specific information like identity of caller, location of fire/incident, other site information like road blocked, etc. for ensuring earliest arrival of fire crew & equipment.

2.7.3 Reporting Accident / Injuries and Records : • According to the Factory & Other Acts, any workman sustaining an injury in the Refinery

and then absenting himself from work from more than 48hours, his accident report is to be sent to the Government authorities. To comply with this regulation, it is the responsibility of the Contractor to inform immediately to Owner’s representative regarding the accident, which may occur to his employee while working in the Refinery premises.

• If any Contractor employee is referred to an outside hospital as a result of an injury

suffered by him and whether hospitalization is required or not, the Contractor will keep Owner posted on day to day basis about the condition of the injured person. Contractors to maintain proper records of Accidents of his personnel.

• Any injury must be reported to the Occupational Health Centre (OHC) and EIC

immediately. Also Contractor must fill in the First Information Report (FIR) within 4 hours from the incident and the accident investigation Report (AIR) within 24 hours of the incident.

• Contractors are also required to submit the safety statistics like accident / incident /

injuries for the last 3 consecutive years for the various jobs executed by them in various work sites along with tender.

2.7.4 FIRST AID / TREATMENT OF INJURIES: • In the event of any injury sustained by any of Contractor’s employees within Refinery &

Marketing Terminal Premises, it should be informed in 222/3700. The Contractor should ensure that FIRST- Aid should be immediately made available to the victim.

• Facilities for treatment of injuries (FIRST AID) are available at all times at the company

Occupational Health Center. Injuries should be treated with a minimum of delay. Contractors are to follow the advice given by the Occupational Health Centre for the subsequent treatment.

• Contractor shall arrange expenses for Medical treatment including charges during

hospitalization of Contractor’s Personnel. 2.8 SAFETY COMMITTEE MEETING:

To maintain awareness, update training, convey important safety and health information, Safety Meetings should be held at a periodic interval. The Contractor, their Supervisors & Safety supervisors, should attend such meetings. The Owner’s Supervisor / EIC and Safety Officers may


also attend these meetings at random basis. The Contractors should maintain record of these meetings. Following three types of safety meetings should be held. 2.8.1 Tool Box Meeting 2.8.2 Site Safety Committee Meeting 2.8.3 Periodic Safety Review Meeting 2.8.1 Toolbox meeting

To maintain awareness, update training and convey important safety and health information, contractor supervisors should conduct toolbox meetings at site prior to start of work. All Contractor workmen should attend this meeting. The Owner’s Supervisor / EIC & Safety Officers may also attend this meeting. The frequency of Toolbox meeting is to be decided based on the circumstances. 2.8.2 Site Safety Committee Meeting

The Safety Committee should include representatives from Owner, Consultant & Contractor and it should be headed by EIC. The purpose of this Committee is to enable Owner & Contractor to monitor Site safety to prevent accidents and improve working condition. Its size & membership will depend on the size and nature of job. Owner’s EIC / Safety Officer will guide in this matter. The Safety Committee should have monthly meeting and the outcome of these meetings should be documented. The functions carried out by safety committee should include: i. Review compliance status of pending items of last Safety meetings. ii. Discussion on incident / accident / near-miss reports to make appropriate recommendation

for prevention. Examination / evaluation of suggestions made by workmen. iii. Forward recommendation to Apex Body for consideration / approval. 2.8.3 Safety Review Meeting

This meeting is generally be headed by the Location head and attended by Owner’s Supervisor / EIC / Safety Officer and may be by all concerned department heads. Prime purpose of this review is to ensure that all the recommendations of various committees are being complied with. The frequency of the meeting is at least once in every quarter. All the investigation reports / audit findings with status of implementation shall be discussed. 2.9 SAFETY TRAINING

F&S Training is mandatory for all Contractor employees for getting a entry pass and also before start of any work inside the Refinery Premises. a Training of Contractors’ Proprietor, Partners, Directors, etc: • The Proprietors, Partners, Directors of the Contractors who have ultimate responsibility to

carry out the work must undergo a comprehensive safety familiarization programme.


• This programme would be conducted once in a quarter by Fire & Safety / Training & Development Section the schedule of which will normally be notified in advance.

• On complete ion of the programme a certificate of Attendance / Safety training card will be

issued to each participants which will be required for issue of Entry pass. b Supervisors’ Training: • Contractors’ supervisor will have to undergo 2 days training on Health, Safety and

Environment (HSE) in Refinery followed by one day training on “Work Permit Systems”. • On 3rd day a test will be held which may be consisting of written exam, viva or both. • HSE training card would be issued on the last day of the month to the supervisors who

successfully qualify these tests. Training card issued would be valid for 1 year. c Workmen’s Training: • Contractor’s workmen will have to undergo one day’s classroom and practical training on

“Safety in operation” before commencement of the job. • On completion of Training, “Certificate of Attendance” would be issued by F&S Section. • The “Certificate of Attendance” would remain valid for a period of one year. However, the

same may be required for rectification with the same procedure if the workman is found violating any safety norms or indulging any unsafe act.

• Entry pass would be issued on production of valid certificate only. d Refresher Training: Supervisors / workmen will be required to undergo refresher training from time to time as decided by Fire & Safety Section. The coverage & methodology of Refresher Training would be same as the initial training. 2.10 MEDICAL CERTIFICATE

Contractor will ensure that workers including Supervisors are medically examined by a certified surgeon / Occupational Health Physician having qualification of MBBS+AFIH as per Assam Factories Rule, 1960 or any competent physician before deployment on the job. Only medically sound person as certified by above medical practitioner would be allowed to do the job. Workmen deployed on high risk jobs like working in confined space, working at height, working under water, etc. must also be additionally certified for such jobs.

The medical certificates older than more than 6 months will not be accepted. Health Assurance certificates submitted by the Contractors would be checked at random by the Refinery medical officers. 3.0 SAFETY PRACTICES AT WORK PLACES: 3.1 SAFE PRACTICES FOR INDIVIDUALS


Refinery being a highly hazardous industry it is mandatory that the Contractor’s employees

follow all applicable safe practices and confine to the work place only and neither move from their job site nor loiter around the Refinery operating and other Units. They will not be allowed to relax or sleep in the operating units even in the period of work breaks. It is Contractor’s responsibility to explain all the safety regulations / instructions to his employees. All the Contractors and their employees must ensure the following.

3.1.1 General Loss Control Rules 3.1.2 Hazard Communication 3.1.3 Movement Inside Refinery 3.1.4 Dos & Don’ts 3.1.1 General Loss Control Rules: Numaligarh Refinery have some general Loss control rules, which will be reviewed after a periodic interval. All concerned should obey these Loss Control Rules. 1. Every employee / visitor / contractor / contractor employee must observe safety rules /

precautions and insist on its observance by others also. 2. Smoking is strictly prohibited inside Refinery & Marketing Terminal Premises. 3. Carrying of matches or any other means of ignition source is strictly prohibited in Refinery

& Marketing Terminal Premises. Before entering the Refinery & Marketing Terminal Premises, matches and lighters must be deposited at the Security Main Gate.

4. Do not wear loose clothing like Dhoti, Tie, etc in plant area as it is dangerous near running

machinery.

5. Wear cotton protective suits. Synthetic cloths may generate static electricity, which can be source of ignition in hydrocarbon processing plant.

7. In case of any accident / fire incident / dangerous occurrence, immediately report to your

supervisor / guide and telephone Fire & Safety dept at Tel: 333/444. Get first aid promptly at Occupational Health Centre.

8. Don’t touch any item inside the Refinery and carry out any job / operation without proper

authorization. 9. Before the start of any job be sure you know how to do it safely. If in doubt, ask your

supervisor and do not start the activity till you are fully aware of the job safety plan. 10. Fire fighting and safety equipments must be kept in designated places and access to be kept

unobstructed.

11. Only Diesel driven vehicles fitted with approved spark arrestor are allowed in designated roads inside the Refinery & Marketing Terminal Premises.

12. All stairways, platforms and walkways must be kept clear at all times.


13. If working in an isolated place, keep in touch with the person designated by your

supervisor. 13. Ensure conspicuous display of activities in progress or updated job status suitably at the

entry point of isolated and confined work place eg. Opening of vessel, column, etc. 15. Mobile phones / Cameras are strictly prohibited inside the refinery complex. 16. Non-sparking tools must be used in Hydrogen / LPG handling areas. 3.1.2 Movement inside Refinery / Marketing Terminal Premises 1. Always use walkways instead of short cuts. No one should walk through or across any

operative units unless their duties require them to do so. 2. Walking on or over any rolling item, mechanical roller or conveyor is prohibited. Avoid

walking on railroad tracks. Passing under railway wagon as a short cut is dangerous and strictly prohibited.

3.1.3 Dos & Don’ts 1. NO WORK is to be started until permits are obtained. 2. When work is completed, all le ft over junk and tools are to be removed to the proper /

designated places. 3. A guard may not be removed or adjusted while machinery is not operation. Guards must be

replaced before machinery is put back into operation. 4. All the tools to be used on job should be of good quality and good condition. Defective

tools are dangerous. Don’t leave tool or material from where it may accidentally drop on persons below.

5. During unit shutdown if ladders, grating or handrails are removed safety ropes must be

placed around the opening to eliminate the danger of fall. 6 Before starting excavation inside the refinery approval must first be obtained to avoid any

possible damage of electrical cables or pipelines. The excavation more than 1.5 m deep must be properly shored up before any employee is permitted to work on it.

7 Goggles or shields must be used when working on emery wheels, brushes, chipping etc., or

any other circumstances where there are possible eye hazards. 14 No clothing or any inflammable material is to be dried out on steam lines or any other hot

equipment. 15 Personnel handling corrosive chemicals such acid, caustic soda etc must wear Protective

clothing & equipment. Gas masks, if required, can be obtained from the F&S. 18. Drums, full or empty may not be used as worked benches or supports for any job, or in

place of ladders.


21. When a person is working in any vessel in the immediate vicinity of operating unit’s, one

person must be stationed at the opening of the vessel as a watchman. 22. Acetylene, Oxygen Cylinders must not be taken inside a Closed Vessel under any

circumstances. Torches always be taken outside the vessel for lighting & when not in use. 24. It is strictly prohibited to use any grade of petrol or any other inflammable liquid or

corrosive chemicals such as caustic soda or acid for cleaning purposes.

25. Transporting or storing of petrol / diesel or light products or corrosive chemicals etc. in any open container is strictly prohibited.

27. Do not transport samples by cycles, which are not equipped with special carriers. 28. Walking on pipelines is prohibited for both insulated and un-insulated Pipeline and shall be

considered as major violation of safety norms. 29. Use of Owner’s Facilities : Because of limited facilities Contractor’s employees are not

normally permitted to use the Refinery locker rooms, mobile canteen or sanitary facilities provided for Owner’s employees.

30. Lost and Found : Enquiries pertaining to lost and found property may be made at the

Security Section. Article found by an individual are to deposit in the Security Section.

3.2 HOUSEKEEPING

3.2.1 Housekeeping is an important aspect towards maintaining a healthy & safe work environment inside any Industry. If proper housekeeping can be maintained, lots of problems are automatically resolved. The Contractor therefore must ensure for removal of scrap, inflammable material, waste and debris at appropriate interval including proper storage of materials and equipment. The debris, scrap and other unwanted materials generated out of the activities carried out by the Contractors must be removed from site and shifted to the designated location or as instructed by EIC. The Contractor may ensure the following.

• Ensure proper storage of both Owners’ / Contractor’s materials & equipment at site used for carrying out the maintenance or construction job.

• Remove the loose materials, which are not required for use. Accumulation of these at the site can obstruct means of access to workplaces and passageways. Scrap generated out of the maintenance job should also be removed.

• Workplaces and passageways, that are slippery owing to oil, grease or other causes, should be cleaned up or strewn with sand, sawdust, ash etc.

• The workplace to be kept clean on continuous basis. Even for continued nature of work the work place must be cleaned not later than every four hour basis, non compliance of which shall be treated as major violation of safety norms.


• Before offering a completed job for final inspection/acceptance Contractor must ensure that all maintanance waste, scrap and other disposable items are removed from the workplace. Failing the same will call for rejection of inspection call and the contractor shall be penalised for the wastage of inspectors time through necessary recovery from their bill.

• All disposable material and scrap shall be dumped in the specified location only and panel recovery shall be made if found dumped in other location. It may be noted that in all the item rate contarct housekeeping is a part of the activities and as such deduction will be made in case of non-compliance.

3.2.2. Worksite Inspection Claerance Report

The following report to be attaeched with the final bill. The report should be filled up and signed after joint inspection after completion of work. Inspection should be carried out joinly by the represenataives of EIC, production deptt or area in charge and contractor represenataive.

i Formate for worksite Inspection Clearance report

Inspection Date Time

LOA no Name of the Work / Worksite

Cleaning Status

Workable Material

Stacked properly : Yes / No

Left scattered : Yes / No

Scrap Material

Transported to scrap yard : Yes / No

Left out at site : Yes / No

Waste Material

Transported to waste yard : Yes / No

Left out at site : Yes / No

Name of Representative Signature

Site I/C - Contractor

EIC - Maintenance

Area I/C - Operation


3.3 EMERGENCY PROCEDURES

Emergencies like fires, explosion, leakages or accidents may occur at any time and in any case if contractors’ personnel notice such abnormality he should immediately inform nearby NRL employees or Fire Station. He may use any of the following modes of communication to intimate Fire Station / Occupational Health Centre about the incident / accident.

i Intercom telephone to Fire Control room – 333/444 ii Breaking MCP (Manual call point) iii VHF Channel-8 iv PA system v Occupational Health Centre ( Ph 222) in case of injury

However, as a responsible person he should use portable Fire Fighting media in case of Fire

and inform immediately the nearby Owners representative / Fire Station. 3.3.1 Siren Code: To communicate during emergency, NRL has following siren code:

i Minor fire : No siren ii Major Fire : Waling sound for 2 minutes iii Emergency : In case disaster wailing siren will be sounded for 2 minutes thrice

at a gap of 2 minutes in subsequent blowing. Iv All clear : 2 minutes straight siren

3.3.2 Important Procedures to be observed during Emergency • If the Contractors employees notice any oil leak or fire, he should immediately report to

Owner’s representatives or Fire Station by using any one of the communication mode mentioned above and stop all the jobs.

• On hearing siren immediately work should be stopped, shut off the engines, such as

welding machines and take advise from owners representatives. • Those who are using firewater for any purpose must immediately stop using the same and

must shut off the hydrant valve from which water being taken. • Only when the all-clear siren is blown work should be resumed. Fresh permits should be

taken before commencing work in such cases. • Assist owner personnel in mitigating emergency situation as per advice. • Any contractor who is driving vehicle when the Fire Siren Sounds should park his vehicle

at a suitable location away from the site of Fire.

4.0 MAINTENANCE / CONSTRUCTION ACTIVITIES 4.1 EXCAVATION


Any excavation work inside the Refinery & Marketing Terminal Premises may affect underground sewers / telephone lines / cables / pipelines as a result of which there may be Fire & Explosion Accident or shutdown of the Plant. Any excavation within the limits of the refinery whether carried out by earth moving equipment or hands tools, requires an excavation clearance permit. It must be initiated & signed by Owner’s representative and other depts. as per procedure. The basic guidelines for excavation is as under:

4.1.1 General Provisions:

• Entire requirements as per IS-3764 & OISD 192 & 207 guidelines should be followed. All excavation work should be planned. The method of excavation and type of support work required should be decided considering the stability of the ground & affect on adjoining buildings, roads, underground pipes, cables or any other structures.

• All excavation work should be supervised and inspected for any defect regularly.

• Safe angle of repose while excavating trenches exceeding 1.5m-depth upto 3.0m should be maintained. Based on site conditions, provide proper slope, usually 450,and suitable bench of 0.5m width at every 1.5m depth of excavation in all soils except hard rock or provide proper shoring and strutting to prevent cave-in or slides.

• Don't allow vehicles to operate too close to excavated area. Barricade should be provided.

• Contractor’ shall not make any underground road crossing without the specific prior approval of the Owner’s representative. The Owner’s representatives shall make alternate arrangement for emergency movement of fire tenders. Area drug-up will be kept with “Road closed” barrier. Side berm of Road should invariably be excavated manually.

• Dumping of excavated earth should be done at the designated area only. Penalty will be imposed in case of non-compliance. Checklist to be prepared and to be submitted to EICs before commencement of any excavation.

4.1.2 Checklist for Excavation Clearance

Sl ITEM REMARKS i. Whether excavation hot work permit is taken? ii. Compliance status of precautions suggested in the permit.

1 ----

2 ----

iii. Whether barricading with glowing caution board is provided?

iv. Condition of the area where excavated earth is to be dumped.

v. Others

Signature of Contractor’s Site In charge Signature of EIC 4.2 LADDERS AND SCAFFOLDS


Accidents are also caused by the ladders falling or the climber losing his balance or failure

of scaffolds. As such, utmost care should be taken for these two items normally used extensively for maintenance and construction purpose inside the Refinery. Some of the safe practices as listed below are to be observed before commencement of work. i Make sure that ladder is not defective or broken and is not a repaired one. All ladders used

must be sound construction and the right length for the job in hand. The free length must extend by 1.5 meters above the point of landing but should not be more than 1/4th of the ladder length. No portable single ladder shall be over 9 meter in length.

iii. Short ladder must not be tied together to give greater lengths. All ladders of 6 m or above

should be tied to the structure on which they are resting to prevent from slipping. If they cannot be fixed with reasonable security, a worker must be stationed at the base of the ladder to foot it to prevent slipping. Ensure that the ladder is placed at a safe angle to prevent slip or fall back.

iv Metal ladders may not be used for electrical work. v Every member of scaffolding must be of sound construction. Steel planks used in scaffolds

should be carefully inspected and should be tied on both sides with suitable fixing arrangements to the pipes. Scaffolding must not be overloaded.

ii The Steel pipe & clamp to be used must be of good quality. The spacing between the

vertical & horizontal members of the scaffolding should not be more than 1.5m and 1 meter respectively. The scaffolding should be further strengthened with cross bracing and stays.

iii The scaffolds should be provided with short climbs ladders for safe ascending / descending

of workmen in the job. Only those men who are well trained / experienced in erecting scaffolding should be engaged for scaffolding work. The men working in the actual erection / dismantling of the scaffolding and all persons using the scaffolding must use suitable PPEs.

iv Bamboo or other flammable material is not allowed inside refinery for any type of

scaffolding work other than specific purposes. v Every opening in the floor of a building or in a working platform shall be provided with

suitable means to prevent the fall of persons of materials by providing suitable fencing or railing.

vii The Contractor or his representative shall check the approach platform to scaffolding for

correctness and shall put a tag with signature that it is checked by them and found as per standard scaffolding norms. If required, necessary certificates regarding stability of such arrangement should be taken from the competent person before it is put to use.

4.3 VEHICLE MOVEMENT Vehicles are always a probable source of ignition and as such it is considered as a hazard. In petroleum refining installation, presence of hydrocarbon or other inflammable vapour can’t be ruled out. A minor source of ignition may cause fire & explosion and as such


movement of vehicle inside the Refinery is to be controlled. With this in mind vehicles shall normally be kept outside the Main gate and a limited number of vehicles will be allowed to ply. No petrol engine driven vehicle is allowed to ply inside the Refinery. Motorcycles & Cycles should also be parked in the designated area outside the Main Gate. However, some vehicles / mobile equipment, etc required for carrying out operation, maintenance & project activities may be allowed to ply inside the Refinery after certification with suitable justifications by the Engineer In-charge. Vehicle Owner & Driver of the vehicles, which are allowed to ply inside the Refinery Premises, must ensure to comply the following regulations. All relevant documents like RC, Insurance, License, PUC, Road tax clearances etc should be kept in the vehicle. 4.3.1 Permit for Vehicle & Driver 4.3.2 Dress code for Driver & Licensee 4.3.3 Fire & Safety Training 4.3.4 Diesel Vehicle / Spark Arrestor 4.3.5 Designated Parking Place 4.3.6 Speed Limit 4.3.7 Designated Route / No Entry 4.3.8 Precautions / Regulations for Heavy Vehicles 4.3.1 Permit for Vehicle & Driver: Vehicle Pass for contractors:

a. Modality: Vehicle pass is not issued to personal cars used by contractors for their outside

movement. However, if used for site activities (truck, dumper, maintenance van, etc), gate pass is issued for such vehicles on recommendation from NRL EIC. Only Diesel driven vehicles fitted with CCOE approved spark arrestors will be given gate pass.

b. Validity: Initial for a maximum period of 03 month, which may then be extended further on recommendation from NRL Engineer In-Charge.

c. Format: Printed format available with CISF. d. Gate pass of driver will be as per procedure for contractors’ workmen, based on application

along with all relevant documents. However few specific requirements are also shown here. e. Signatories (in sequence): Signatures of Contractor, NRL EIC, P&A, CISF. f. Necessary documents:

• Completely filled up format along with sign and seal of all signatories. • Copy of RC, Insurance, PUC Certificate, Fitness Certificate. • Copy of valid Driving License of the driver. • The owner must apply for entry pass both for vehicle and driver to CISF through P&A in

the prescribed format attaching all necessary documents. • All vehicles used inside the Refinery must be mechanically sound and having a current

vehicle registration applicable as per Motor Vehicle Act. No unauthorized person other than the authorized driver of that vehicle is permitted to drive the vehicle. Action may be taken against the owner in case it is violated.


4.3.2 Dress Code for Driver & Licensee: • The driver must have valid driving license and must wear uniform. 4.3.3 Fire & Safety Training:

Training on Fire & Safety is imparted to all Drivers / Helpers and after the training program, Safety Training Card is issued to the Drivers. The Drivers must keep this Safety training card with them. The Training card will be ceased if any Driver is found violating the safety instructions. Drivers having the formal permit must ensure to comply the following:

• Adherence to speed limit • Actions in case of emergency siren • Safety precautions to be exercised while driving the vehicle inside Refinery.

Regular Safety briefing is also normally carried out for the Drivers / Helpers by the Company employees. 4.3.4 Diesel Vehicle / Spark Arrestor:

Only diesel engine driven vehicle having CCOE (PESO) approved spark arrester is allowed to ply inside the operational area. The Spark arrestor will be checked at Entry by CISF. Permit of the Vehicle plying without proper spark arrester may be ceased. NRL may provide the spark arrester, if available, on chargeable basis. 4.3.5 Designated Parking Place:

Contractors and their employees should not park motor vehicles or other mobile equipment in any manner that will block Fire Hydrants, Fire Fighting / Protection Equipment & Alarm system and access to Building, Walkway. Etc. Vehicles may not be parked where they are likely to impede the movements of other vehicles in the Refinery and care must be taken when parking near railway tracks to see that sufficient clearance is allowed between vehicles and locomotive / trucks.

The driver should be near to the vehicle always when parked inside and in no case he should take out the key of the vehicle with him so that in case of emergency vehicle can be moved to safe place. Bus should stop only in the designated location / Bus Stop. 4.3.6 Speed Limit:

All vehicles entering or leaving the Refinery must come to complete halt at the Security Gate for checking by the Security Staff. The maximum speed limit of any vehicle inside Refinery is 25 KM /Hr.


4.3.7 Designated Route / No Entry:

Roads close to the Critical Units are not permitted to use by any type of vehicles. Contractor / Driver must make themselves aware of these traffic rules. 4.3.9 Precautions / Regulations for Heavy Vehicles:

While carrying out various operation, maintenance & project related activities inside the Refinery Premises, Contractors are required to use truck, tractor, trailer, damper, etc. In order to prevent any untoward incident out of the operation of these vehicles, Contractor must follow the following guidelines. • Contractor’s trucks and other mobile equipment’s should be built / constructed so as

to prevent material from falling off the mobile equipment on the Refinery roads. If the material does fall from contractor’s equipment, the contractor shall remove material from the road immediately. These equipments like must be maintained in good conditions.

• Hanging load on sides and at rear of vehicle is prohibited. If at all it is unavoidable,

permission is to be obtained from EIC. • Contractors must not refuel gasoline or diesel engine driven vehicles. When

refueling is to be done inside the unit during turnaround, a special permission should be obtained from the EIC / F&S Section.

• No vehicle shall be loaded beyond its Safe Working Load (SWL) capacity. • In case of any fire, all roads should be cleared for the movement of Fire Tenders &

Rescue Vehicles. Over taking is strictly prohibited inside the Refinery Premises. • Incident on violations of traffic rule within the Refinery premises if noticed will be

strictly dealt with. 4.4 ELECTRICAL SAFETY

Numaligarh Refinery Limited deals with product like Naphtha, SKO, Diesel and Hydrogen, which are very hazardous in nature in regard to flammability. The ignition point is so low that huge fire may occur with slightest of spark. Hence while dealing with electrical equipment / installation extreme care needs to be taken in terms of installation as well as operation. Hence ELECTRICAL SAFETY is prime requirement while executing any works inside the refinery. The subsequent clauses and sub clauses will give a brief idea about the system and procedure needs to be followed for operation of electrical equipment or running a electrical system. 4.4.1 Safety Standard: Applicable standards for Electrical Safety are:

i. OISD standard ii. Indian Electricity Rule 1956


iii. IS standard

4.4.2 Electrical License: Only persons having valid licenses should be allowed to work on electrical facilities. The person who had undertaken contract for electrical installation work must possess Electrical contractor license. The person who supervises any electrical installation work must posses Electrical supervisor license based on the voltage level. The person who performs electrical power connection must possess Electrician work permit. The document must be furnished before commencement of any such job. 4.4.3 Procedure for Temporary Electrical Power Connection:

Owner may supply power to the Contractor from the nearest substation at one point. The Contractor have to make his own temporary installation including temporary cable as per guideline stated below following the Indian Electricity Rule 1956 and OISD GN 192 for Construction Safety. The Contractor shall dismantle at his own cost the installation including temporary cabling etc. after completion of job failing which penal recovery, as deemed fit by the owner will be imposed.

The following are the minimum requirement for the Contractor electrical installation without which power connection will not be provided. Once completed, the Installation checked & certified by licensed supervisor. • The installation to be protected with proper shed to prevent ingress of water. o The SFU, bus bar chamber must be in metallic structure. The SFU must be provided

with HRC fuse. • The metallic stand / chamber must be earthed by using 2 nos of 3 meter long 65 mm

dia GI earth electrode using minimum 25x3 mm G I strip. All non-current carrying metallic part needs to be connected to earth.

• Static energy meter along calibration certificate needs to be installed. Required

numbers of Fire bucket & Fire extinguisher is to be installed wherever required. • The danger board must be displayed prominently. Authorization chart mentioning

the name of authorized person to be displayed. Artificial respiration chart to be displayed.

• All Isolation switches are well accessible. And the entire Installation area to be well

illuminated. All spare holes of the switchboard to be plugged. Wiring in the installation to be neatly dressed and all cable must be armored with proper size glands and lug.


i. After completion of installation, the Contractor must submit the application for temporary electrical connection along with test report as per the prescribed format.

ii. The Owner will designate engineer for inspection of the said installation and power

supply will be provided only after compliance of all safety requirements. Any delay on this account is attributable to the Contractor.

iii The addition of any load beyond the approved load must be intimated to in same format of application along with test report. The same needs to be inspected by owners Engineer. Violation of above procedure may liable for power disconnection.

iv The Owner from time to time will designate Engineer for checking of the installation and any non compliance found must be complied within a week failing for which power will be disconnected.

v The Contractor will maintain checking of the Installation every fortnightly and record the same in a register. Owners Engineer will review the register.

4.4.4 General Safety Precautions: • No person should be allowed to work on live circuit. • For power connection from Existing Refinery Electrical system, permit to be

obtained from Electrical SIC and job needs to be carried out as per his written instructions. Before obtaining permit, Insulation Resistance test to be carried out and report to be furnished to Electrical Shift In charge .The Contractor must furnish all the document as per QAQC procedure of the Electrical works.

• All temporary switchboards put up at work site should be suitably protected from

rain and the level of it should be enough to avoid contact with water due to water logging.

• Use only proper rated HRC fuses. Don’t overload any equipment or system.

Overloading of equipment may create overheating which ultimately led to fire hazard. ELCB for all temporary connections must be provided. Use insulated 3-pin plug tops.

• Industrial type extension boards and Plug sockets are only to be used. • Use spark-proof / flame proof type electrical fittings in Fire Hazard zones as per

area classification under OISD-STD-113. • All temporary cables should be laid at least 750 mm below ground and cable

markers should be provided. Proper sleeves should be provided at road crossings. Termination should be done using glands and lugs of proper size and adequately crimped.


• Illuminate suitably all the work areas. Hand lamps should be of 24V rating. • All switchboards should be of steel only. Incoming source should be marked. • Fire extinguishers (DCP/CO2/Sand buckets) should be kept near switchboards used

for construction purposes. Don't use water for fighting electrical fires. • Electricians should be provided with approved and tested tools, and personal

protective equipment such as rubber gloves, mats etc. • RCCB or ELCB should be provided as per Indian Electricity Rules used wherever

required. A Residual Current Operated Circuit Breaker (RCCB) or Earth Leakage Circuit Breaker (ELCB) protects a human being to the widest extent.

• Notices displaying important electrical safety information should be kept exhibited

at suitable places:

4.6 DEMOLITION

Demolition of any building or structure might cause accident or damage property. As such, all necessary precautions, methods and procedures should be adopted for demolition and disposal of waste or residues. The work should be planned and undertaken only under the supervision of a competent person after obtaining necessary permit. All hazards and risks involved in the process must be identified. A duly approved job safety plan must be available with the Contractor before commencement of any demolition job.

• Before any demolition work is commenced and also during the progress of the work, all

roads and open areas adjacent to the work site shall either be closed suitably protected. • All electric, hydrocarbon and utility service lines near the site should be shut off or

adequately protected against damage before work commences. • As far as practicable, the danger zone round the site should be adequately fenced off. • Demolition activities should not be continued under adverse climatic conditions such as

high winds, which could cause the collapse of already weakened structures. • Structures should not be left in a condition in which they could be brought down by wind

pressure or vibration. 4.5 WORK OVERHEAD / HOSTING EQUIPMENT

Accidents do happen while working overhead or due to failure or unsafe use of hoisting equipment. As such, adequate care must be taken to prevent it. The following are some of the precautions to ensure safety of the workmen engaged by the Contractor.


i Contractors involved in handling of any material overhead must install necessary barricades, warning signs or take any other steps necessary to prevent others from walking / standing beneath the load.

ii. All equipments like crane, chain blocks, sling, rope including all other material handling

equipments must have valid load test certificates. iii. If handrails are temporarily removed from platforms, stairways, etc., the resulting opening

should be protected by extending rope line or by any other suitable device. iv Contractors must safeguard their workmen on all overhead work by ensuring suitable

construction and erection of ladders & scaffolding. Contractors must also take measures to safeguard person on ground against objects falling from the work above.

v Hoisting machines, tackles including their attachments, anchorage & supports must

conform to the good mechanical construction, sound materials and adequate strength and free from patent defect and shall be preserved in good condition.

vi Every crane driver or hoisting appliances operator shall be properly qualified and no person

below the age 21 years should be in charge of any hoisting machine. vii Every hoisting machine and all gears shall be plainly marked with the safe working load.

No part of any machine or gear shall be loaded beyond the safe working load. viii In case of owner’s machine, the safe working load shall be notified by EIC. For

Contractor’s machines, the Contractor shall notify the safe working load to EIC. vi Motors, gearing transmission, electric wiring and other dangerous parts of hoisting

appliances should be provided with safe guards. ix Permission must be obtained from EIC before any person is allowed to work on an asbestos

roof with all fall arresting appliances. When working on asbestos covered roofs, proper boards must be used to support your weight-crawling boards or cat ladders.

4.8 USE OF OWNER’S EQUIPMENT & MACHINERY 4.8.1 Use of Owner’s Equipment: i. Owner’s equipment must not be handled or tampered with by the Contractor &

Contractor’s employees. Owner may grant permission to Contractor to operate his equipment, if so require, but Contractor shall not use Owner’s equipment and tools without obtaining permission from Owner’s representative.

ii. Contractor shall assume full responsibility for proper care of Owner’s equipment and tools,

which are made available to them for the execution of their work and ensure to return such equipment and tools in good working order. Owner will recover from Contractor’s full cost of repairs to or replacement of equipment or tools in the event some damage is occurred due to improper use while in Contractor’s custody.


iii. Contractor is not permitted to make use of the Company’s transport, unless special permission is obtained from competent authority.

iv. Work of private nature using Company’s or Contractor’s equipment and / or materials is

not to be performed in the Refinery site. v Tie -in to Owner’s Equipment / System : Contractor shall not open or tie -in their work

into Owner’s existing pipeline, equipment, sewer systems, electrical power circuits, and other process equipment without specific approval from the Owner’s representative.

vi Safety Equipment : • All Contractors’ must return the safety equipment loaned to them as soon as the work is

completed. Loss or damage to this equipment will be charged. • Safety equipment, barricade ribbon, no entry sign board, etc given during any job as per job

safety plan must be removed immediately once job is over. Continuing with such equipment even after completion of work shall also be treated as violation of safety norms.

4.9 TEMPORARY OFFICE / SHED

Temporary construction inside Refinery / Marketing Terminal Premises is normally not permitted. However, for a specific period if such shed is required for any construction / maintenance job, it may be permitted provided it meets some specific requirements apart from meeting the requirement of IS 8758. Therefore temporary construction should be done once it is approved by the EIC. In general temporary construction should have access, exit & entry and fire protection facilities. Normally temporary sheds will be allowed only in the hillock east of Fire Station. The following are to be followed for getting permission.

i The Contractor should submit formal application for making temporary shed inside Refinery / Marketing Terminal to EIC who in turn take approval from Maintenance Planning. MP will route it Civil Maint, Electrical Maint and F&S for comments. The details like work order reference, purpose, size & shape, materials of construction, duration, location, power requirement & single line diagrams, etc should be submitted to EIC in the format indicated below.

ii The shed so constructed should not be at the cost of safety, security or aesthetics. Torn /

rusted / repaired items should not be used for construction. The Contractor must ensure housekeeping aspect.

iii. Power connection should be done only after approval by Electrical Maintenance Section. 4.9.1 Format / Checklist for applying for Temporary shed Construction: Sl. Description Remarks 1 Name of the Contractor / Contact person / Contact details 2 Description of the Job 3 Name of the Department / Name of EIC 4 Purpose for which the shed is required. 6 Location should be made in a plot plan showing distances from all


major structures, hazardous units etc. 7 Size & materials of construction of the shed. (enclose sketch) 8 Single line diagram. (enclose sketch) 9 Duration / timing of work inside the shed. 10 Approximate duration for which the shed is required. 11 Fire Protection Measure, if any. 12 An undertaking to the owner that the temporary office shall not be used

for any other purposes other than execution or managing execution of specific work as per agreed contractual terms with the owner.

5.0 STATUTORY / OISD GUIDELINES: Contractors and their supervisors must acquaint themselves with all the relevant statutory guidelines like Factories Act and Assam Factories Rule, Indian Explosives Acts and Rules, Petroleum Acts and Rule, Indian Electricity Acts and rules, relevant IS codes, etc. relating to safety while working inside a hazardous industry like Refinery, Marketing Terminal & LPG Bottling plants. Copies of such statutory guidelines must be available with the Contractor as ready reference. Copies of OISD guidelines 105, 113,155, 192, 207, etc may be made available as and when required for reference by the Contractors.

--------------------------- x ---------------------------

ANNEXURE “IX”

TENDERS FROM MICRO AND SMALL ENTERPRISES (MSEs):

With reference to Public Procurement Policy for Micro and Small Enterprises (MSEs) notified by the Government under the Micro, Small and Medium Enterprise Development Act, 2006, which came into effect from 1st April, 2012. The Ministry of MSME published an order known as Public Procurement Policy for Micro and Small Enterprises (MSEs) Order 2012 under which Micro and Small Enterprises (MSEs) shall be entitled for benefits, subject to terms and conditions as under:

A. Qualifying Criteria for MSEs Bidder:

(i) MSE bidder must submit Notarized copy of MSE registration document i.e.

Entrepreneurs Memorandum Acknowledgement (Part-II) from any of the following

body (or any other body specified by the Ministry of MSME):

• National Small Industries Corporation (NSIC)

• District industries Centers( DICs)

• Coir Board

• Khadi and Village Industries Commission(KVIC)

• Khadi and Village Industries Board(KVIB)

• Directorate of Handicrafts and Handloom

(ii) The MSE registration shall be valid as on date of placement of order

(iii) The registration must be for the items/category of items/services relevant to the

tendered items/category of items /services.

(iv) The classification and registration as Small Scale Industries has been rescinded,

after implementation of the MSMED Act 2006. The same is also issued vide policy

ref. no. 5(1)/2011-MSME Pol. dtd. 14.06.2011 issued from the Office of the

Development Commissioner, Ministry of MSME, Govt. of India. So, the use of Small

Scale Industries in statutes/ rules/ guidelines/ instructions etc. is to be substituted

by the term Micro and Small Enterprise (MSE) and permanent SSI registration is to

be substituted by Entrepreneurs Memorandum Acknowledgement (Part-II). As such,

certificates with SSI registration shall not be considered eligible for the benefits

under Public Procurement Policy for Micro and Small Enterprises (MSEs) Order

2012.

B. Benefits Under The Public Procurement Policy for Micro and Small Enterprises

(MSEs) Order 2012

1. Issue of Tender Sets Free of Cost Tenders shall be provided free of cost and tender documents are downloadable

from NRL Website www.nrl.co.in, The Indian Government tenders information

system www.tenders.gov.in or Central Public Procurement (CPP) Portal http://eprocure.gov.in/eprocure/app or can be obtained from the Office of General Manager (Commercial & Legal).

2. Exemption from payment of EMD (Earnest Money Deposit) MSE units qualifying as at (A) above shall be exempt from paying EMD if EMD is applicable against the tender.

3. Price preference for MSEs Bidder:

For Service Tender

i) In tender, participating Micro and Small Enterprises quoting price within price band of

L1+15% per cent shall also be allowed to supply a portion of requirement by bringing

down the price to L1 price in a situation where L1 bidder is from someone other than a

Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to

supply up to 20 percent of total tendered value.

ii) In case of tender item is non-splitable or non-dividable etc. MSE quoting price within

price band L1+15% may be awarded the full/complete supply of the total tendered

value to MSE, considering sprit of policy for enhancing the Government procurement

from MSE, provided they agree to bring down their price to L1 price.

In such cases, the MSE who is lowest within the MSEs and quoting price within the price band of L1+15% shall be provided the first opportunity to agree to accept and execute the contract at the L1 price and on his refusal to accept the L1 price, opportunity shall be provided so on to the other MSEs. For Procurement Tender

i) Indemnity Bond (on Rs. 100 Stamp Paper) stating that “The Bidder” shall offer and supply the entire tender quantity from the plant (situated at _______Plant Address _________________), which is having MSE Certification.

Note: Scan copy of Indemnity Bond and Notarized copy of MSE Registration documents (all the pages of the EM Acknowledgement – Part II Certificate to be uploaded by the bidder along with their un-priced (Techno-Commercial) bid and Original/True copy to be submitted in a sealed envelope super scribed as - “Submission of Original Indemnity Bond & Original Notarized copy of MSE Registration document against Tender No: ______________ dated _______________ and to be send to the undersigned at the following address on or before bid submission close date. In absence of above documents, benefit to MSE will not be passed on to bidders.

ii) In tender, participating Micro and Small Enterprises quoting price within price band of

L1+15% per cent shall also be allowed to supply a portion of requirement by bringing

down the price to L1 price in a situation where L1 bidder is from someone other than a

Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to

supply up to 20 percent of total tendered value.

iii) In case of tender item is non-splitable or non-dividable etc. MSE quoting price within

price band L1+15% may be awarded the full/complete supply of the total tendered

value to MSE, considering sprit of policy for enhancing the Government procurement

from MSE, provided they agree to bring down their price to L1 price.

In such cases, the MSE who is lowest within the MSEs and quoting price within the

price band of L1+15% shall be provided the first opportunity to agree to supply the item

at the L1 price and on his refusal to accept the L1 price, opportunity shall be provided so on to the other MSEs.


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SHEET 1 OF 4


ATTACHMENT –VIII

PROCUREMENT OF CONSTRUCTION MATERIAL AND

EQUIPMENT

PILING WORKS FOR


PROCUREMENT OF CONSTRUCTION MATERIAL AND EQUIPMENT

EM-163 / E / 201-III 0

DOCUMENT NO. REV

SHEET 2 OF 4


INDEX

SL.NO DESCRIPTION

1. GENERAL

2. SITE LABORATORY

3. EQUIPMENT

PILING WORKS FOR



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SHEET 3 OF 4


PROCUREMENT OF MATERIALS AND CONSUMPTION

1.0 GENERAL 1.1 The Contractor shall at his own expenses, provide all materials required for the

works. Adequate stocks of all materials required for the work are to be maintained at site. No material (unless as provided elsewhere in this document) shall be supplied by the Owner.

1.2 All materials to be provided by the Contractor shall be in conformity with the

specifications laid down in the contract and the Contractor shall, if requested by the Owner/Consultant furnish prior to the satisfaction of the Owner/Consultant that the materials conform to the laid down specifications.

1.3 All materials required for execution of work must be got approved by the site

representative before they are actually put to use. All facilities for prior inspection of materials and subsequent inspection of work by our Site Engineer must be made available.

1.4 The Contractor shall, at his own expenses and without delay, supply to the

Owner/Consultant samples of materials proposed to be used in the work. The Owner/Consultant shall within seven days of supply of samples, or within such further period as Owner/Consultant may require and intimate the Contractor in writing, whether samples are approved by Owner/Consultant, or not. If samples are not approved, the Contractor shall forth with arrange to supply, for their approval, fresh samples complying with the specification laid down in the contract.

1.5 The Owner/Consultant shall have full power to require removal of any or all the

materials brought to site by the Contractor which are not in accordance with the contract specifications or do not conform in character or quality to the samples approved Owner/Consultant. In case of default on the part of the Contractor in removing rejected materials, the Owner/Consultant shall be at liberty to have them removed by other means. The Owner/Consultant shall have full powers to direct other proper materials to be substituted for rejected materials and in the event of the Contractor refusing to comply, Owner/Consultant may cause the same to be supplied by other means. All risks and costs which may attend upon such removal and/or substitution shall be borne by the Contractor.

Contractor shall be responsible for procurement of all materials/equipment etc. No

delay due to Non availability of any material equipment will be entertained by Owner.

PILING WORKS FOR



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SHEET 4 OF 4


2. SITE LABORATORY The Contractor shall establish a site laboratory to the satisfaction for the

Owner/Consultant. The laboratory shall have the following equipments:

(1) Printed page numbered register for recording test results (2) Vernier calipers and screw gauge (3) Cupboard with lock & key (4) Steel measuring tapes (5) Spirit level (6) Compression testing machine, cube moulds for testing concrete/RCC, setup

for compression testing bricks/tiles (7) Various sieves for sieve analysis along with sieve shaker equipment

complete (8) Equipment for testing compaction of filled-up soils (9) Beakers (10) Pipette (11) Electronic Balance (12) Litmus papers (13) Slump Test Apparatus (14) Graduated glass cylinders for determining silt content in sand etc.

3. EQUIPMENT The Contractor shall install the mini batching plant of the suitable capacity within the plant premises at his own expenses. However for the smaller quantity of the concreting the Contractor may do the mixing of mortar and concrete in mechanical mixer and hopper. Weigh batcher is required for concrete Mix. The RCC works shall be vibrated thoroughly. It is desirable that Contractor maintains adequate Number of mixers, vibrators etc. (in working condition) to the satisfaction of Owner/Consultant. The work shall be done by using latest available plants and machinery (in the field of construction technology) to render quality work and complete the project within schedule time. The minimum list of equipments proposed to be arranged by the Contractor is mentioned at Attachment-XII of the Tender. The Contractor shall submit list of equipments tools and tackles proposed to be mobilized at site for this work forming part of un-priced bids/quotations at the time of tender. In addition to this it shall be desirable to have adequate amount of scaffolding and shuttering to complete the work speedily and Owner/Consultants decision so as to the quantum of these desirable/resources of the site shall be final and binding.


EM-163 / E / 201-III 0

DOCUMENT NO REV

SHEET 1 OF 4


ATTACHMENT - IX

TERMS OF PAYMENT

PILING WORKS FOR

INSTALLATION OF MOUNDED BULLETS

TERMS OF PAYMENT

EM-140-143 / E / 201-III 0

DOCUMENT NO. REV

SHEET 2 OF 4


INDEX

SL.NO DESCRIPTION

1. Financial Guarantee for performance 2. Terms of Payment 3. Price 4. Predetermined agreed damages for delay 5. Provision of Extra/Additional Items

PILING WORKS FOR


TERMS OF PAYMENT

EM-140-143 / E / 201-III 0

DOCUMENT NO. REV

SHEET 3 OF 4


TERMS OF PAYMENT

1.0 Financial Guarantee for performance The contractor shall provide financial guarantee within 10 days of award of

work for due and faithful performance of the contract as per provisions of General Conditions of contract.

2.0 Terms of Payment Following terms of payment shall be applicable: 2.1 Mobilization Advance No Mobilization Advance will be paid, for any advance payment against BG. 2.2 Running on Account Payment 95% against the value of actual work done shall be paid against running bills

submitted by contractor duly certified by Owner/Consultant after recovery of the following payments. Balance 5% shall be treated as retention money and shall be released on completion of all works as per Engineer-in-Charge at the time of settlement of final bill.

a. Statutory deductions like income Tax, sales tax on works contract etc. as

applicable. b. Penalty for non-mobalization of Key Construction Personnel.

Any other recovery if becomes due. Payment shall not be released against 1st R/A bill until submission of following

documents by contractor: 1. Financial Guarantee for Performance 2. Labour License (as per statutory requirements) 3. EPF Code Registration number with RPFC/ARPFC 4. Insurance Contractor All Risk (CAR) Policy 5. Workmen compensation policy

However, no Payment shall be released against any Running Account bill till submission of PF & ESI deposit challan for all workers up to previous month from the month of submission of the bill by the contractor.

PILING WORKS FOR


TERMS OF PAYMENT

EM-140-143 / E / 201-III 0

DOCUMENT NO. REV

SHEET 4 OF 4


2.2.1 Payment in RA bills shall based on quantity of work executed at site (as per

the item of work) & verified by NRL/Consultant as per the item rate in work orders. NRL/Consultant is authorized to allow part rate/reduced rate for any item of work. The engineer- in -charge NRL/Consultant shall specify the reason for the part rate payment in the RA bill.

2.2.2 Payment has been made in RA bill for any item of work but later on some

defect is noticed NRL/Consultant is authorized to disallow the payment in successive bill till rectification of the work.

2.2.3 The running on A/c Bills shall be submitted on monthly basis. 2.2.4 The final bill complete in all respect shall be submitted by the contractor within

one (1) month of certified completion of work. The bill should be accompanied along with the following documents.

1. Job completion certificate. 2. No claim certificate on Owner’s prescribed profarma. 3. Site clearance certificate.

4. Material reconciliation statement (statement of material issued by Owner or consultant to be got certified from stores dept.).

5. Indemnity certificate towards labour payment and all statutory payments. No claim shall be entertained after receipt of final bill. Settlement of final bill

shall be made subject to settlement of all disputes and furnishing of all required documents/clarifications and grant of extension of time, if any, by Owner’s competent authority.

2.3 Secured Advance No secured advance will be paid other than specified in NRL GCC. 3.0 Price The prices shall be firm during the entire contract period including all

extensions granted on whatsoever ground may be. 4.0 Predetermined agreed damages for delay

Compensation for Delay shall be applicable @ 0.5% of the Contract Value per week of delay or part thereof subject to maximum of 5% of Contract Value.

5.0 Provision of Extra/Additional Items If the altered/additional work required to be executed as per

Owner’s/Consultant’s requirement for which there are no established rates in schedule of rates, the same shall be payable as per provision led down at clause no. 60 of GCC.

EM163-PNCV-TD-204 0 PROJECTS & DEVELOPMENT INDIA LTD DOCUMENT NO REV

SHEET 1 OF 2

0 30.03.2016 30.03.2016 DRAFT RRB VP RVV

REV REV DATE EFF DATE PURPOSE PPD REVWD APPD FORM NO: 02-0000-0021F1 REV2 All rights reserved

ATTACHMENT - X

SPECIFICATIONS AND SOR

FOR

PILING WORKS

FOR


AT


CLIENT: NRL

CONSULTANT: PDIL

TENDER DOCUMENT FOR PILING AND ALLIED CIVIL WORKS FOR INSTALLATION OF

MOUNDED BULLETS AT NRL, NUMALIGARH

EM163-PNCV-TD-204 0 DOCUMENT NO REV

SHEET 2 OF 2


CONTENT

SL. No.

DESCRIPTION

DOCUMENT NO.

1.0

GENERAL SPECIFICATION FOR PILLING WORKS

EM163-PNCV-GS-204

2.0

TECHNICAL SPECIFICATION FOR PILLING WORKS

EM163-PNCV-TS-204

3.0

SCHEDULE OF RATES FOR PILLING WORKS

EM163-PNCV-SOR-204

PROJECTS & DEVELOPMENT INDIA LTD

EM163-PNCV-GS-204 0 DOCUMENT. NO. REV.

Sheet 1 of 4

_________________________________________________________________________________________________ FORM NUMBER 02-0000-0021 F1 REV 0 All rights reserved

GENERAL SPECIFICATIONS

FOR

PILING WORK

FOR


AT

NUMALIGARH

CLIENT : NRL

CONSULTANT:PDIL

0 30.03.2016 DRAFT RRB VP RVV

REV DATE PURPOSE PREPARED

REVIEWED

APPROVED

GENERAL SPECIFICATIONS FOR PILING WORKS


Sheet 2 of 4


CONTENTS

Sl. No.

Description

Sheet Number

1.00 GENERAL 3

2.00

SCOPE OF WORK 3

3.00

PILING WORK 4

ATTACHMENTS

1 DETAIL OF PILE

2

BORING RECORDS



Sheet 3 of 4


1.00 GENERAL 1.01 This section of tender document deals mainly with the Scope and Technical

Specifications needed for the execution of PILING Works on item Rate basis. The work shall have to be carried out both below and above ground level involving Bored Cast in situ Vertical Piles associated with the proposed installation of Mounded bullets and related pipe rack & other utilities inside the Refinery premises at NRL, Numaligarh.

1 . 02 In the event of conflict between the requirements of two or more clauses of the Specifications / Documents, the more stringent requirement as per the interpretation of the Owner / Consultant shall prevail.

1.03 The Bidder shall inspect and examine the site and its surroundings if he feels so

and shall satisfy himself before submitting his bid as to nature of the ground and subsoil, the form and nature of the site, the quantum and nature of work and material necessary for successful completion of the works and the means of access to site and in general, shall himself obtain all necessary information as to risks, contingencies and other circumstances, which may influence or affect his tender. Under no circumstances, extra payment consequent on any misunderstanding or otherwise on the part of the Bidder shall be allowed.

1.04 Works covered herein below may have to be executed also near existing buildings,

if required. The Bidder shall have to take all necessary precaution to protect all existing structures, facilities and buildings etc. from damage. In case, any damage occurs due to the activities of the Contractor on account of negligence, ignorance, accidental or any other reasons whatsoever, the damage shall be made good by the Bidder at his own cost to the satisfaction of the Owner / Consultant. The Bidder shall also take all necessary safety measure, at his own cost, to avoid any harm / injury to his workers and staffs and existing facilities.

2.00 SCOPE OF WORK 2.01 The Scope of Work consist of carrying out at site by the Bidder, Piling Works for

the proposed site area associated with the proposed installation of Mounded bullets and all related pipe rack & utilities inside the Refinery premises at NRL, Numaligarh.



Sheet 4 of 4


2.02 The work to be performed under Scope of Work consist of supplying & providing of all labour, material except if indicated in Schedule of Rates, supervision, scaffolding, construction equipments, tools, tackles and plants, supplies & transportation of all incidental items though not indicated or specified, but reasonably implied or necessary for successful completion of the work including Specifications” and Schedule of Rates” of this Tender including sampling and testing on item Rate basis. The nature of work shall generally involve carrying piling of the proposed site area.

Temporary roads for movement of piling rigs, crane & other equipments in piling area shall have to be constructed and maintained by the contractor at no extra cost. The Tender Drawings attached with these specifications provides a general ideal about the work to be performed under the scope of this Contract. The enclosed Drawings are preliminary Drawings which are for bidding purposes only and are by no means the final Drawings or show the full range of the work under the scope.

3.00 PILING WORKS The Piling Works shall be carried out at the desired locations, as shown in

construction Drawings , to be supplied to the contractor at the time of execution. The work consists of mobilization of all relevant and adequate equipment, plants, tools, machineries etc. and providing necessary engineering supervision though qualified and technical personnel, skilled and unskilled labour, etc., required to match the work schedule and to carry out the following types of piling works, complete in all respects as per direction of Engineer-in-Charge:

a) BORED CAST-IN-SITU CONCRETE VERTICAL PILES

All the above work shall be carried out in accordance with the “Technical Specifications”,- EM163-PNCV-TS-204, “Schedule of Rates- EM163-PNCV-SOR- 204 and Construction Drawings to be supplied to the contractor at the time of execution. Minimum required equipments and manpower as listed elsewhere in the tender document shall have to be mobilized. However, the contractor may have to deploy additional resources for successful completion of the work within stipulated time.

vikram

Text Box

PROJECTS & DEVELOPMENT INDIA LTD

EM163-PNCV-TS-204 0 Document no Rev

Sheet 1 of 23

___________________________________________________________________________________________________ FORM NUMBER 02-0000-0021 F1 REV 0 All rights reserved

TECHNICAL SPECIFICATIONS

FOR

BORED CAST- IN- SITU

CONCRETE VERTICAL PILES

FOR


AT

NUMALIGARH, ASSAM

CLIENT: NRL

CONSULTANT: PDIL

0 30.03.16 DRAFT RRB VP RVV

REV DATE PURPOSE PREPARED REVIEWED APPROVED

TECHNICAL SPECIFICATIONS FOR BORED CAST-IN-SITU



Sheet 2 of 23.

________________________________________________________________________________________________________ FORM NUMBER 02-0000-0021 F2 REV 0 All rights reserved

CONTENTS

Sl. No. Description Sheet Number

1.00 SCOPE 3

2.00 GENERAL REQUIREMENTS 3

3.00 CODES AND STANDARDS 5

4.00 MATERIALS 6

5.00 CONCRETE 6

6.00 REINFORCEMENT 6

7.00 PILE INSTALLATION 7

8.00 SAMPLING, TESTING AND QUALITY ASSURANCE 10

9.00 LOAD TEST ON PILES 12

10.00 RECORDING OF DATA & PRESENTATION 18

ANNEX-A PILE DATA 19

ANNEX-B PILE LOAD TEST DATA 21

TABLE-1 FREQUENCY OF SAMPLING AND TESTING 23




Sheet 3 of 23.


1.00.0 SCOPE 1.01.0 This specifications cover the installation of bored cast-in-situ reinforced concrete

vertical piles. 1.01.1 Installation of bored cast-in-situ concrete vertical piles shall also conform to IS:

2911 (Part-1/Section-2). 1.02.0 This specifications also covers the technical requirements for load test (Initial and

Routine tests) on reinforced concrete single vertical piles to assess their vertical, horizontal and pull-out load carrying capacity.

1.02.1 Load tests on piles shall conform to IS: 2911 (Part-4). 2.00.0 GENERAL REQUIREMENTS 2.01.0 The work shall include mobilization of all necessary equipments, providing

necessary engineering supervision through qualified and technical personnel, skilled and unskilled labour, etc. as required to carry out the complete piling work, load tests and submission of records / reports as per schedule.

2.02.0 The Contractor shall guarantee the "Safe Load" capacity of piles for various modes i.e., vertical, lateral and pull-out loads for piles installed by him.

2.03.0 Consequent upon award of work and prior to installation of piles, the Contractor shall be provided the detail of pile in terms of length, diameter and reinforcement etc. Contractor shall prepare BBS for the detail of pile for Consultant's approval. Such approval shall no way absolve the Contractor for his responsibility to carry out all the initial (vertical, lateral and pull-out) load test of piles prior to installation of the job piles. The pile capacity to be used in design shall be arrived at from the initial load test of piles.

2.04.0 The Contractor shall make his own arrangements for locating the co-ordinates and position of piles shown in approved drawings and for determining the Reduced Levels (R.L) of these locations with respect to the single bench mark indicated by the Engineer-in-Charge. Two established reference lines in mutually perpendicular direction shall be indicated to the Contractor. The Contractor shall provide at site all the required survey instruments, including “total station”, to the satisfaction of the Engineer-in-Charge so that the work can be carried accurately according to specifications and drawings. Qualified & trained surveyor must be deployed by contractor to use “total station” at site.

2.05.0 In case of working piles, if the pile rejected due to any reasons attributable to contractor, the Contractor shall install extra piles at no extra cost to the Owner.

2.06.0 It is essential that all equipment and instruments are properly calibrated both at commencement and immediately after the tests so that they represent true values. Certificates to this effect from an approved institution shall be furnished to the Engineer-in-Charge. If the Engineer-in-Charge so desires the contractor shall arrange for having the instruments tested at an approved laboratory at his own cost and the test report shall be submitted to the Engineer-in-Charge. If the




Sheet 4 of 23.


Engineer-in-Charge desires to witness such tests Contractor shall arrange to conduct the test in his presence.

2.07.0 The complete jacking system including the hydraulic jack, hydraulic pump and pressure gauge shall be calibrated as unit. The complete unit shall be calibrated over its complete range of travel for increasing and decreasing loads same as that of test loads. The calibration certificate shall be submitted to the Engineer-in-Charge.

2.08.0 The reaction load to be made available for the test shall be at least 25 % greater than the maximum jacking force. The reaction system as relevant shall be designed for the total reaction load. All reaction loads shall be stable and balanced during all operations of testing. During testing, stability of reaction system shall be ensured.

2.09.0 The load applied on the pile shall be measured by a calibrated pressure gauge mounted on the jack with a least count of not more than 10 % of the safe load.

2.10.0 The displacement of pile( In vertical, horizontal and uplift) shall be measured using dial gauges having a least count 0.01 mm.

2.11.0 Load test shall be conducted at pile cut off level (COL). If the water table is above the COL the test pit shall be kept dry through out the test period by suitable dewatering methods.

2.11.1 In case of initial vertical load test where the water table level is higher than the COL Contractor may use reaction piles for testing purposes in each case. Engineer-in-Charge may at his discretion decide to rise the COL above water table.

2.12.0 Full details of the equipment proposed to be used and the test setup with detail sketches shall be submitted to the Engineer-in-Charge, before making arrangement to carry out the tests, for his approval. Approval of the Engineer shall also be obtained after the test set up is complete prior to commencement of loading.

2.13.0 All operations in connection with pile load test shall be carried out in a safe manner so as to prevent the exposure of people to hazard.

2.14.0 If any test has to be discontinued, which in the opinion of the Engineer-in-Charge interferes with the load test results, and he decides to abandon the test, the Contractor shall install another pile for the purpose and repeat the test after correcting the fault and the cost of all such operations, including the cost of test pile, shall be at the Contractor's expense.

2.15.0 After completion of piling work contractor shall submit four copies of the following documents for Owners record and future reference: a. Initial load test data for all tests done along with the pile data and the analysis

of the initial test results.




Sheet 5 of 23.


b. Pile data along with concrete mix design detail (note pile data shall contain details as per requirement of Annexure- A).

c. Routine load test data for all tests done. d. A full record giving all details of test in the Performa shown in Annexure- B shall

be submitted in triplicate to the engineer immediately on completion of each test. The record shall also include the plots of: i. Load VS. Settlement ii. Time VS. Settlement (for each increment of load) iii. Characteristic of the piles and the interpretation of the pile load test curve

as per the criteria for safe loads as mentioned in the specification. 2.16.0 Before commencement of the work, the Contractor shall submit Quality Assurance

Plan to the EIC for their approval. 3.00.0 CODES AND STANDARDS 3.01.0 All standards and codes of practice referred to herein shall be the latest editions

including all applicable Amendments issued. 3.02.0 All works shall be carried out as per the relevant Indian Standard Codes. In case of

conflict between the specification and the IS codes referred to herein, the former shall prevail. Some of the applicable Indian Standards and codes are referred to here below: IS: 432(Part I&II) Specification for mild steel and medium tensile steel bars

and hard drawn steel wire for concrete reinforcement. IS: 456 Code of Practice for plain and reinforced concrete. IS: 1786 Code of practice for twisted steel high strength deformed

bars for concrete reinforcement. IS: 2911(Pr-I/Sec-2) Code of practice for design and construction of pile

foundations- Bored cast-in-situ concrete pile. IS: 2911(Part-4) Code of practice for design and construction of pile

foundation Load test on piles. IS: 5121 Safety code for piling and other deep foundations. IS: 10262 Recommended guidelines for concrete mix design.




Sheet 6 of 23.


4.00.0 MATERIALS 4.01.0 General All materials vise cement, steel, aggregates, water etc., which are to be used for

pile construction shall conform relevant IS codes specifications for properties, storage and handling of common building materials. However, aggregates more than 20 mm shall not be used.

5.00.0 CONCRETE 5.01.0 Enclosed Technical Specifications for cast-in-situ concrete and allied works along

with IS:2911 Part I/Sec.2 - Code of Practice for Design and construction of pile foundations (Bored cast-in-situ concrete pile) shall be applicable to concrete works for piles. Use of plasticizer to control the water cement ratio shall be permitted on specific approval from Engineer-in-Charge.

5.02.0 Grade and Minimum Cement Content 5.02.1 Design Mix of Concrete grade M-30 shall be used with Ordinary Portland Cement

(OPC) Grade-43, The cement content shall be as per mix design conforming to IS: 10262. However, the minimum cement content shall be 400 Kg, per cubic metre of concrete. In case of piles subsequently exposed to free water or in case of piles where concreting is done under water or drilling mud using methods other than the tremie, 10 percent extra cement over that required for the design grade of concrete at the specified slump shall be used subject to minimum quantities of cement specified above.

5.02.2 For the concrete, water and aggregates specifications laid down in IS: 456 shall be followed in general. Natural rounded shingle of appropriate size may also be used as coarse aggregate. It helps to give high slump with less water cement ratio.

5.03.0 Slump of Concrete The slump of concrete shall vary between 100 to 150 mm. 6.00.0 REINFORCEMENT 6.01.0 Longitudinal as well as lateral reinforcement in pile shall be TMT bars of Grade

Fe500D. conforming to IS: 1786 unless specified otherwise. 6.02.0 The minimum area of longitudinal reinforcements shall be 0.4 percent of the

sectional area calculated on the basis of outside area of casing or the pile shaft where casing is not used, whichever is more. The minimum number of longitudinal reinforcement shall be six(6) and its minimum diameter shall be 12 mm. The stipulated minimum reinforcement shall be provided for the full length of pile. Adequate reinforcement shall be provided to take full uplift loads.

6.03.0 The longitudinal reinforcement shall project up to development length as per requirements laid in IS: 456 in terms of multiple of bar diameter above cut off level unless otherwise indicated.




Sheet 7 of 23.


6.04.0 The minimum diameter of the links or spirals bar shall be 8 mm and the spacing of the links or spiral shall not be less than 150 mm. The laterals shall be lied to the longitudinal reinforcement to maintain its shape and spacing.

6.05.0 Reinforcement cage shall be sufficiently rigid to withstand handling and installation without any deformation and damage. As far as possible number of joints (laps) in longitudinal reinforcement shall be minimum. In case the reinforcement cage is made up of more than one segment these shall preferably be assembled before lowering into casing tube/pilebore by providing necessary laps as per IS: 456. Laps shall tack welded.

6.06.0 Laps shall be staggered as far as practicable and not more than 50% bars shall be lapped at a particular section. Lap joints shall be staggered by at least 1.3 times the lapped length (Centre to Centre).

6.07.0 Proper cover and central placement of the reinforcement cage in the pile bore shall be ensured by use of suitable concrete spacers or rollers cast specifically for the purpose.

6.08.0 Minimum clear cover to all main reinforcements in piles shall not be less than 50 mm unless otherwise specified.

7.00.0 PILE INSTALLATION Installation of piles shall be carried out as per pile layout drawings. Installation

criteria and the direction of the Engineer-in-Charge. 7.01.0 EQUIPMENT AND ACCESSORIES 7.01.1 The equipment accessories for installation of bored cast-in-situ piles shall be

selected giving due consideration to the sub-soil conditions, ground water conditions and the method of casting etc. These shall be of standard type and shall have the approval of the Engineer-in-Charge.

7.01.2 List of details of equipment and accessories proposed to be used for the job shall be submitted along with the bid.

7.01.3 The capacity of the rig shall be adequate so as to reach the specified founding level.

7.02.0 CONTROL OF POSITION AND ALIGNMENT 7.02.1 Piles shall be installed as accurately vertical as possible. The permissible limits for

deviation with respect to position and alignment (inclination) shall conform to IS: 2911 (Part-1/Sec.-2), which is reproduced below for ready reference. a. The maximum deviation of vertical piles shall not exceed 1.5 per cent in

alignment. b. Piles shall not deviate more than 75 mm or D/10 whichever is more from their

designed position at cut off level.




Sheet 8 of 23.


In case of piles deviating beyond these limits, the piles shall be replaced or supplemented by one or more additional piles without any extra cost to the Owner.

7.03.0 BORING 7.03.1 Boring operations shall preferably be done by hydraulic rigs. 7.03.2 The Contractor shall satisfy himself about the suitability of the method to be

adopted for site. If on mobilization, the Contractor fails to make a proper bore for any reason, the Contractor has to switchover to other boring methods as approved by the Engineer-in-Charge at no extra cost to the Owner.

7.03.3 For bentonite slurry preparation & circulation process during piling, construction of bentonite vat, provision of vertical pump and piping arrangements to be done by contractor.

7.03.4 Socketing shall be done as per Geo-technical Report/ pile design requirement point of view wherever required.

7.04.0 CHISELING 7.04.1 Chiseling may be resorted to with the permission of the Engineer-in-Charge below

the socketing horizon. The chiseling tool or bit shall be of adequate size and weight so as to reach the desire depth.

7.05.0 LENGTH OF PILE:- The length of pile shall be as per recommendations of soil investigation report. In case, this is not mentioned in Soil report, this shall be derived as per IS: 2911 (Part-1/Sec.-2). In case, hard soil / rock is encountered and chiseling is to be resorted to, the criteria for termination and socketing shall be as per recommendations of soil report.

7.06.0 CLEANING OF PILE BORE 7.06.1 After completion of the pilebore up to the required depth, the bottom of the pile

bore shall be thoroughly cleaned. Cleaning shall ensure that the pile bore is completely free from sludge /bored material, debris of rock/boulder etc. Necessary checks shall be made for pile bore as described in the subsequent clauses to confirm the thorough cleaning of the pile bore.

7.06.2 Pile bore shall be cleaned by fresh drilling mud through tremie pipe before start of concreting and after placing reinforcement.

7.06.3 Pile bore spoils shall be disposed off from site as directed by the Engineer-in-Charge.

7.07.0 ADJACENT STRUCTURES 7.07.1 When working near existing structures care shall be taken to avoid any damage to

such structures. 7.08.0 CONCRETING




Sheet 9 of 23.


7.08.1 Concreting shall not be done until the Engineer-in-Charge is satisfied that the pile termination level is reached and the pile bore is cleaned properly and thoroughly.

7.08.2 The time interval between the completion of boring and placing of concrete shall not exceed 6 hrs. In case the time interval exceeds 6 hrs. the pilebore shall be abandoned. However, the Engineer may allow concreting provided the Contractor extends the pile bore by 0.5 m beyond the proposed depth, and clean the pilebore. The entire cost of all operation and materials for this extra length shall be borne by the Contractor.

7.08.3 Pile bore bottom shall be thoroughly cleaned to make it free from sludge or any foreign matter before and after placing the reinforcement cage.

7.08.4 Proper placement of the reinforcement cage to its full length shall be ensured before concreting.

7.08.5 Concreting shall be done by tremie method. The operation of tremie concreting shall be governed by IS: 2911(Part-1/Sec.2). Drilling mud shall be maintained sufficiently above the ground water level.

7.08.6 Concreting operations shall not proceed if the contaminated drilling mud at the bottom of the pile bore posses density more than 1.25 T/Cu.m. or sand content more than 7%. The drilling mud sample shall be collected from the bottom of pilebore as mentioned in subsequent clause.

7.08.7 Consistency of the drilling mud suspension shall be controlled throughout concreting operations in order to keep the bore stabilized as well as to prevent concrete getting mixed up with the thicker suspension of the mud.

7.08.8 It shall be ensured that volume of concrete poured is at least equal to the theoretically computed volume of pile shaft being cast.

7.08.9 The temporary guide casing shall be withdrawn cautiously after concreting is done up to the required level. While withdrawing the casing concrete shall not be disturbed.

7.08.10 In case of difficulties in maintaining bore dimensions intact in highly cohesionless soil, permanent guide casing shall be installed by the contractor at his own cost.

7.09.0 CUT OFF LEVEL (COL) 7.09.1 Cut off level of piles shall be as indicated in drawings released for construction or

as indicated by the Engineer-in-Charge. 7.09.2 The top of concrete in pile shall be brought above the COL to remove all laitance

and weak concrete and to ensure good concrete at COL for proper embedment in to pile cap.

7.09.3 Concrete shall be cast upto Ground level, to permit overflow of concrete for visual inspection.




Sheet 10 of 23.


7.09.4 In the circumstance where COL is below ground water level, the need to maintain a pressure on the unset concrete equal to or greater than water pressure shall be observed and accordingly length of extra concrete above COL shall be determined by the Contractor with prior approval of Engineer-in-Charge.

7.10.0 SEQUENCE OF PILING 7.10.1 Each pile shall be identified with a reference number. 7.10.2 The convenience of installation may be taken into account while scheduling the

sequence of piling in a group. This scheduling shall avoid piles being bored close to other recently constructed piles.

7.11.0 REJECTION AND REPLACEMENT OF DEFECTIVE PILES 7.11.1 The Engineer-in-Charge reserves the right to reject any pile which in his opinion is

defective on account of load capacity structural integrity, position, alignment, concrete quality etc. Piles that are defective shall be pulled out or left in place as judged convenient by the Engineer-in-Charge, without affecting the performance of adjacent piles. The Contractor shall install additional piles to substitute the defective piles as per the directions of the Engineer-in-Charge, at no extra cost to the Owner.

7.12.0 RECORDING OF PILING DATA 7.12.1 The Contractor shall record all the information during installation of piles. Typical

data sheet for recording pile data shall be as indicated in ANNEXURE- A enclosed and the Pile Load Test Data shall also be recorded as per the details indicated in Annexure- B enclosed. On completion of each pile installation, pile record in triplicate shall be submitted to Engineer-in-Charge within two days of completion of concreting of the pile.

8.00.0 SAMPLING, TESTING, AND QUALITY ASSURANCE 8.01.0 Facilities required for sampling and testing materials, concrete, etc. in field and in

laboratories shall be provided by the contractor. The contractor shall carry out all sampling and testing in accordance with the relevant Indian Standards and this specification. Where no specific testing procedure is mentioned the test should be carried out as per the prevalent accepted engineering practice to the direction of Engineer-in-Charge. Test shall be done in presence of engineer of the engineer or his authorized representative. In case the Engineer requires additional tests, the contractor shall arrange to get these tests done and submit to the Engineer the test results in triplicate within three days after completion of any test.

8.02.0 RECORDS The contractor shall maintain records of all inspection and testing, which shall be

made available to the Engineer. The Engineer at his discretion may waive some of the stipulations for small and unimportant concreting operations and other works.




Sheet 11 of 23.


8.03.0 UNSUITABLE MATERIALS Materials found unsuitable for acceptance shall be removed and replaced by the

contractor. The work shall be redone as per specification requirements and to the satisfaction of the Engineer at no extra cost to the Owner.

8.04.0 QUALITY ASSURANCE PROGRAM 8.04.1 The Contractor shall submit and finalize a detailed Field Quality Assurance

program within 30 days from the date of award of contract, according to the requirements of this specification. This shall include setting up of a testing laboratory, arrangement of testing apparatus/equipment, deployment of qualified/ experienced manpower, preparation of field quality plan, etc. On finalized field quality plan, the Owner shall identify, customer hold points, beyond which the work shall not proceed without written approval from the Engineer. The testing apparatus/equipment installed in the field laboratory shall be calibrated / corrected by the qualified persons as frequently as possible to give accurate testing results.

8.04.2 Frequency of sampling and testing, etc. and acceptance Criteria are given in Table- 1. The testing shall be done at field laboratory or any other laboratory approved by the Engineer-in-Charge. However, the testing frequencies set forth are the desirable minimum and the Engineer shall have the full authority to call for tests as frequently as he may deem necessary to satisfy himself that the materials and works comply with the appropriate specifications. The materials shall be tested to all the specified requirements as per relevant IS codes before acceptance at manufacturers premises or at independent Government laboratory. Tests indicated in the Table- 1 are for cross checking at site the conformity of the materials to some of the specifications.

8.05.0 TESTING OF CONCRETE 8.05.1a Concrete and other materials shall be tested for quality and strength and other

properties as per relevant IS codes. 8.05.1b One sample consisting of six test cubes shall be made from the concrete used in

each test pile, three to be tested after 7 days and 3 after 28 days. 8.05.2 For working piles, the frequency of sampling and testing shall be as per the

provisions of IS456. 8.05.3 In preparation of test cubes/specimens vibrators shall not be used. 8.05.4 Concrete shall be tested for slump at every one hour interval. 8.05.5 Other materials like aggregates, reinforcement, etc., shall be tested as per relevant

IS codes. 8.06.0 TESTING FOR POSITION AND ALIGNMENT 8.06.1 Each pile shall be checked for its position with respect to specified location. Each

pile bore shall be checked for its alignment.




Sheet 12 of 23.


8.06.2 Permissible limits for deviation shall be as specified elsewhere in this section of specification.

8.07.0 PROPERTIES OF DRILLING MUD 8.07.1 Properties of drilling mud shall be checked as per the requirements specified in

clause no. 7.03.4 of this specification. Prior to use in piling work and there after minimum once in a week or as found necessary by the Engineer one sample consisting of 3 specimens shall be tested.

8.07.2 Density and sand content of the drilling mud shall be checked at least in each pile for first 10- piles before concreting. In case of satisfactory results the frequency of sampling shall not be less than one in 25 piles.

8.08.0 CHECK FOR PILE BORE 8.08.1 On completion of boring and cleaning the bottom of each pile bore shall be

checked by the methods as approved by the Engineer-in-Charge to ensure that it is free from pile bore spoil/debris and any other loose material, before concreting shall be done only after the approval of the Engineer-in-Charge.

8.08.2 For sampling of drilling mud from the pile bore the following method or any other suitable method shall be adopted.

8.08.2.1 A solid cone shall be lowered by a string to the bottom of pile bore. A sampler tube closed at top with a central hole (hollow cylinder) is lowered over the cone, then a top cover shall be lowered over the cylinder. Care shall be taken for proper fittings of assembly to minimize the leakage while lifting the cone assembly to the ground surface. The slurry collected in the sampler tube shall be tested for density and sand content.

9.00.0 LOAD TEST ON PILES 9.01.0 TYPE OF TESTS 9.01.1 The Contractor shall carry out two categories of load tests i.e. Initial Load and

Routine Load Tests in accordance with IS: 2911 (Part-4). 9.01.2 Initial load test shall be conducted to assess the safe load carrying capacity of pile

before start of installation of working piles. This shall include the following type of tests: a. Cyclic compression load test to assess safe vertical load capacity. b. Lateral load test to assess safe horizontal load capacity. c. Tension load test to assess safe pull out load capacity.

9.01.3 The minimum number of Initial Load Test for each diameter of pile proposed shall be as under: a. Vertical Compression : 2 No.




Sheet 13 of 23.


b. Lateral : 1 No. c. Uplift /pullout : 1 No.

9.01.4 Routine load tests of piles as per IS: 2911 (Part-4) shall be conducted to verify the load capacity of working piles. This shall include the following types: a. Direct Compression load test for vertical load capacity. b. Lateral load test for horizontal load capacity.

9.01.5 The minimum number of routine load test for each diameter and type shall be 0.5 percent of the total number of working piles. The number of tests may be increased up to 2 percent as decided by the Engineer -in-Charge in a particular case depending upon nature, type of structure and strata condition.

9.02.0 TEST PILE 9.02.1 The test piles for routine load test shall be identified by the Engineer-in-Charge. 9.02.2 A minimum time period of four weeks shall be allowed between the time of pile

casting and testing Test pile head shall be prepared for testing purposes only one week after casting the pile.

9.02.3 The test piles shall be cut off at the proper level and provided with a proper cap so as to provide a plane bearing surface for the test plate and for proper arrangements for seating of the jack and dial gauges.

9.03.0 VERTICAL LOAD TEST 9.03.1 EQUIPMENT AND TEST SET UP 9.03.1.1 A steel plate of sufficient thickness not less than 50 mm shall be centred on the

pile head to prevent it from crushing under applied load. The size of the plate shall neither be less than the pile size nor less than the area covered by the base of the hydraulic jack(s).

9.03.1.2 The datum bars shall be supported on immovable supports preferably of concrete pillars or steel sections placed sufficiently far away from the test pile. The distance shall not be less than 3 times the diameter of test pile and in no case less than 2 metres from the edge of test pile. These supports shall be placed at a sufficient depth below ground to be unaffected by ground movements.

9.03.2 LOADING SYSTEM 9.03.2.1 The test load on the pile shall be applied in one of the following ways as approved

by the Engineer-in-Charge. a. By means of hydraulic jack(s) which obtain reaction from kentledge heavier

than the required test load. While using this method care shall be taken to ensure that the centre of gravity of kentledge heavier than the required test load. While using this method care shall be taken to ensure that the centre of gravity of kentledgte is one the axis of the pile. The load applied by the jack(s)




Sheet 14 of 23.


shall also be coaxial with the pile. The nearest edge of the crib supporting the kentledge stack shall not be closer than 1.5 metre to the edge of the test pile.

b. By means of hydraulic jack(s) which obtained reaction from anchor piles or/and suitable loading frame. While using this method all anchor piles shall be at a centre to centre distance of at least three times the test pile shaft diameter from the test pile and in no case less than 2 metres. Care shall be exercised to ensure that the datum bar supports are not affected by heaving up of the soil.

c. By means of hydraulic jack(s) which obtain reaction from suitable rock anchors. When this method is adopted, the anchor transferring the load to the ground shall not be closer than two times the test pile shaft diameter to the test pile and in no case less than 1.5 m.

d. By means of combination of kentledge, anchor pile, rock anchors. 9.03.3 MEASURING SYSTEM Settlement of the pile shall be recorded by four dial gauges placed at diametrically

opposite locations and suspended from the datum bar around the pile. 9.03.4 TEST PROCEDURE The test shall be carried out by the Direct Loading Method in successive

increments for routine load test and by the Cyclic Loading Method for initial load test as detailed below and as directed by the Engineer-in-Charge

9.03.4.1 DIRECT LOADING METHOD The test shall be carried out as per the procedure outlined below:

a. The load shall be applied to the pile top in increments (steps) of about 20% of the rated capacity of the pile or as directed by Engineer. Each increment of load shall be applied as smoothly and expeditiously as possible. Settlement reading shall be taken before and immediately after the application of next increment and at 15, 30 minutes and thereafter at every half hour until application of the next load increment.

b. Each stage of loading shall be maintained till the rate of movement of the pile top is not more than 0.2 mm/hr. or until two hours have elapsed whichever is earlier.

c. The rate of movement of pile shall not be permitted to be extrapolated from period of test less than one hour.

d. Loading on pile shall be continued till one of the following takes place: i. In case of initial load test, applied load reaches three times the assumed

safe load or the settlement of pile exceeds a value of 10 per cent of bulb diameter incase of under-reamed pile.

ii. In case of Routine load test, applied load reaches one and half time the safe load or the maximum settlement of test loading in position attains 12 mm.




Sheet 15 of 23.


e. Where yielding of the soil does not occur, the full test load shall be maintained on the pile head for a minimum period of 24 hrs. after the last increment of load and settlement shall be recorded at 6 hours interval during this period.

f. Unloading shall be carried out in the same steps as loading. A minimum period of 30 minutes shall be allowed to elapse between two successive stages of load decrement. The final rebound shall be recorded 6 hours after the entire test load has been removed.

9.03.4.2 CYCLIC LOADING TEST The test shall be carried out to find out separately skin friction and point bearing

capacity of single pile. However, this test is not applicable for under reamed piles. The test procedure shall be as given below: a. In general this test shall be conducted on similar lines as mentioned in Direct

Loading Method. In addition, alternate loading and unloading up to zero load shall be done in steps at each stage of loading. The load increment/decrement for each steps shall be 20% of the rated capacity. The readings of all the dial gauges shall be recorded at the end of each step and the total and net settlement for each stage shall be calculated.

b. For each stage, the loading of each steps shall be maintained for 15 minutes before reaching the maximum load. The maximum load for each stage shall be maintained for one hour. The full test load shall be maintained on the pile head for 24 hours.

c. Each step of unloading shall be maintained for 15 minutes and the subsequent rebound in the pile shall be measured accurately.

d. A period of 15 minutes shall be allowed to pass between the successive unloading and loading operations.

e. To find out separately skin friction and point bearing capacity of pile the procedure as given in Appendix- A of IS: 2911(Part-4) shall be followed.

9.03.5 ASSESSMENT OF SAFE LOAD 9.03.5.1 The safe vertical load on single pile from the load test shall be the least of following

values: a. 2/3 of the load at which the total settlement attains a value of 12 mm unless

otherwise specified in tender documents. b. 50% of the final load at which the total settlement equals 10 percent of the pile

diameter in case of uniform diameter piles. 9.04.0 HORIZONTAL LOAD TEST 9.04.1 EQUIPMENT AND TEST SET UP




Sheet 16 of 23.


a. The test plate shall be set in high strength grout to provide full bearing against the projected areas of the pile. The size of the test plate shall be adequate to accommodate the spherical bearing and transfer the load to the pile.

b. Sufficient clearance shall be allowed between the test pile and the datum bar for the anticipated lateral movement of the pile when datum bar (for fixing the dial gauge) is located on the opposite side to the point of load application.

9.04.2 LOADING SYSTEM a. Loading shall be applied by a hydraulic jack of adequate capacity equipped with

spherical bearing at the top of ram and bearing plate at the bottom side, abutting the pile horizontally and reacting against a suitable system.

b. The reaction may be provided by the wall of the excavated pit when the test is being conducted below ground level or by a neighboring pile, in which case thrust pieces shall be inserted on their end of the jack to make up the gap as approved by the Engineer.

c. Load shall be applied on the pile at or approximately at cut of level (COL). 9.04.3 MEASURING SYSTEM 9.04.3.1 The deflection shall be measured at a point diametrically opposite to the point of

load application. In case such a measurements is not possible, the deflection shall be recorded using at least 2 dial gauges kept at a spacing of 30 cm. at a suitable height and the displacement interpolated at load point from similar triangles.

9.04.3.2 Deflection of the pile at the level of load application shall be measured by dial gauge fixed to datum bar. The datum bar shall rest on immoveable supports as described elsewhere in this specification.

9.04.4 TEST PROCEDURE 9.04.4.1 The test procedure shall be similar to that for vertical load test. 9.04.4.2 Loading on the pile shall be continued till one of the following takes place:

a. In case of Initial load test applied load reaches thrice the assumed safe lateral load capacity of deflection of pile at the loading point exceeds.

b. In case of Routine load test, applied load reaches one and half times the assumed safe load capacity or a deflection at the loading point exceeds 5 mm.

9.04.5 ASSESSMENT OF SAFE LOAD 9.04.5.1 The safe lateral load of single pile shall be the least of following:

a. 50 % of the load for which the total deflection is 12 mm. b. Load corresponding to 5 mm total deflection. c. Load corresponding to any other specified displacement as per performance

requirement.




Sheet 17 of 23.


9.04.5.2 Pile groups shall be tested under conditions as per actual use in the structure as far as possible. However, for routine test (i) above is not applicable. NOTE: The deflection of pile is at the cut off level of the pile.

9.05.0 PULL OUT TEST 9.05.1 EQUIPMENTS AND TEST SET UP

a. Uplift force may be applied by means of hydraulic jack(s) using a suitable pullout set up as approved by the Engineer.

9.05.2 LOADING SYSTEM a. Load shall be applied along the longitudinal axis of the pile using an approved

reaction system. Uplift forces on the pile may be applied directly to the test pile or through a lever system.

b. The reaction may be provided by neighboring piles or blocks constructed for this purpose.

c. The reaction supports/blocks/piles shall be at least 2.5 times the test pile diameter.

9.05.3 MEASURING SYSTEM a. Displacement of the pile shall be recorded using two dial gauges placed at

diametrically opposite locations ad suspended from the datum bar around the pile. Datum bar shall be provided with immoveable supports as described elsewhere in this specification.

9.05.4 TEST PROCEDURE 9.05.4.1 The test procedure shall be similar to that for vertical load test. 9.05.4.2 The loading on pile shall be continued till one of the following takes place.

a. The loading on pile top equals three times the estimated safe load. b. The load- displacement curves shows a clear break (downward trend).

9.05.5 ASSESSMENT OF SAFE LOAD 9.05.5.1 The safe load of the pile shall be the least of the followings:

a. Two third of the load at which the total displacement is 12 mm. b. 50% of the load at which the load displacement curve shows a clear break

(down work trend).




Sheet 18 of 23.


10.00.0 RECORDING OF DATA & PRESENTATION 10.01.0 The pile test data essentially concerns three variables, namely, load, displacement

and time. These are to be recorded sequentially for the tests under consideration and shall be recorded in a suitable tabular form along with the information about the pile as per Annexure-A & B and Table-1.

10.02.0 The data may be suitably presented by curves drawn between the variables and safe loads shown on the graphs. Load displacement curve should be an essential part of presentation.




Sheet 19 of 23.


A N N E X U R E - A

P I L E D A T A

1. Reference No. Location(Co-ordinates) ____________Area.

2. Sequence of Piling

3. Pile diameter & Type

4. Working Level (Platform level)

5. Cut Off Level (COL)

6. Actual Length Below COL

7. Pile Termination Level

8. Top Of Finished Concrete Level

9. Date and Time of Start and Completion of Boring

10. Depth of Ground Water Table in the Vicinity

11. Type Of Soil at pile tip

12. Method of Boring Operation

13. Details of Drilling mud as used:

a. Freshly Supplied Mud, Liquid Limit, Sand Content, Density, Marsh Viscosity, Swelling Index, pH value.

b. Contaminated Mud Density, Sand Content.

14. SPT (N) values in soil (from the nearest bore hole) UCS value in rock (from the nearest bore hole)

15. Chiseling, if any From.......................... M. To.......................... M.

16. Date and Time of Start and Completion of concreting.

17. Method of placing concrete.

18. Concrete Quantity:




Sheet 20 of 23.


Actual

Theoretical

19. Ref. Number of Test Cubes

20. Grade and Slump of concrete

21. Results of Test Cubes

22. Reinforcement Details:

Main Reinforcement Stirrups: Type

No.:_________________ No.:_________________

Dia.:________________ Dia.:________________

Depth:_______________ Depth:_______________

23. Any other information regarding obstructions, delay and other interruption to the sequence of work




Sheet 21 of 23.


A N

N E

X U

R E

- B

PILE

LO

AD T

EST

: V

ER

TIC

AL

/ HO

RIZ

ON

TAL

/ UP

LIFT

Type

of E

quip

men

t and

met

hod

of b

orin

g

Plan

of T

est a

rran

gem

ent s

how

ing

posi

tion

and

dist

ance

of

Kent

iledg

e, S

uppo

rts, t

ensi

on o

r com

pres

sion

pile

s an

d re

fere

nce

fram

e to

test

pile

, etc

.

Dat

e of

Cas

t

Com

men

cem

ent o

f Tes

t

Com

plet

ion

of T

est

Cap

acity

of J

ack

Jack

Con

stan

t W

eigh

t of K

entil

edge

Rea

ctio

n pi

le d

etai

ls

Pile

No.

Type

of P

ile

Dia

met

er

Cap

acity

Type

of T

est I

nitia

l /ro

utin

e

Load

ing

Met

hod

Dire

ct /

Cyc

lic




Sheet 22 of 23.


Reb

ound

Sub

mis

sion

of T

est R

esul

ts

i ,

Tim

e v

s. S

ettle

men

t.

ii ,

Loa

d vs

. Set

tlem

ent I

ndic

atin

g th

e S

afe

Load

.

Net

(mm

)

Ave

rage

S

ettle

men

t

Dia

l Gau

ge

Rea

ding

Load

MT

Pre

ssur

e G

auge

Tim

e

Dat

e




Sheet 23 of 23.


FREQ

UEN

CY

OF

SAM

PLI

NG

AN

D T

ES

TIN

G

Acc

epta

nce

Crit

eria

Dia

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er a

s pe

r dr

awin

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engt

h as

es

tabl

ishe

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initi

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load

test

. As

per

cla

use

No.

7.

03.4

.

i). D

ensi

ty s

hall

not

be m

ore

than

1.2

5 Te

/Cu.

M.

ii). S

and

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an 7

%.

As

per s

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ficat

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No.

of S

ampl

es &

Fr

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of T

est

Eac

h P

ile

Min

imum

one

sam

ple

cons

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g of

3

spec

imen

onc

e in

a

wee

k.

In e

ach

pile

for f

irst 1

0 pi

les

befo

re c

oncr

etin

g.

In c

ase

of s

atis

fact

ory

resu

lts, t

he fr

eque

ncy

of s

ampl

ing

may

be

redu

ced

to o

ne in

25

pile

s.

Eac

h P

ile.

Pile

bore

sho

uld

be fr

ee

from

bor

ed m

ater

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Met

hod

of T

est

Phys

ical

m

easu

rem

ent`

In L

abor

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y

In L

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ny

appr

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met

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Each

Nat

ure

of T

est /

C

hara

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istic

s

Liqu

id L

imit,

Mar

sh

visc

osity

, Spe

cific

gr

avity

, San

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t, Sw

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g in

dex,

pH

val

ue.

Den

sity

, San

d co

nten

t

As p

er C

l.No.

8.0

8.0

Type

of M

ater

ial /

W

ork

Pile

bore

siz

e

Dia

met

er

Leng

th

Bent

onite

(Mud

)

prop

ertie

s

Basi

c pr

oper

ties

of

Bent

onite

bef

ore

use.

Con

tam

inat

ed m

ud

from

pile

bor

e bo

ttom

be

fore

con

cret

ing

Posi

tion

and

Alig

nmen

t

Cle

anin

g of

pile

bore

a.

b. a.

b.

Sl.N o.

1 2 3 4

PRO

________FORM N

OJECTS &

___________UMBER 02-0

& DEVEL

____________000-0021 F1

INSTAL

LOPMEN

____________REV 0

SCHE

P

LLATIO

NRL

NT INDIA

____________

EDULE

FO

PILING W

FO

ON OF M

AT

L, NUMA

A LTD E

DS

___________

OF RAT

OR

WORKS

OR

MOUNDE

T

ALIGAR

M163-PNCV

DOCUMENT.heet 1 of 1

____________

TES

S

ED BUL

RH

V-TD-204

NO.

____________ All r

LLETS

0

REV.

____________ights reserved

____ d

S. No.

Description of Item Qty. Unit RATE AMOUNT

SCHEDULE OF RATES FOR

PILING WORKS FOR INSTALLATION OF MOUNDED BULLETS AT NRL

NUMALIGARH

EM163-PNCV-SOR- 204

0

30.03.2016

RRB

VP RVV

1 OF 8

DOCUMENT NO REV DATE PPD. REVD. APPD.

SHEET NO

1.0 PREAMBLE TO SCHEDULE OF RATES FOR PILING WORKS

1.1 Payment for piling works shall be made on item rate basis. The quantities given in the schedule of rates are approximate and are given only for the guidance for quoting rates. Payments on bills shall, however, be made on actual measurement of quantities of work done as per approved drawings.

1.2 The schedule of rates shall be read in conjunction with general conditions of contract, special condition of contract, technical specifications, drawings and any other document forming the part of this tender. Owner reserves the right to change the size and type of sections at any time. The schedule of rates is based on estimated quantities which are tentative, based on tentative drawings and are subject to variation. Individual items may be deleted altogether. Contractor shall not be entitled for any compensation for such variations.

1.3 The tenderers shall be fully responsible for the correct setting out and execution of the work in accordance with approved drawings issued to them from time to time. Owner reserves the right to add/delete any of the works mentioned in the N.I.T. during the currency of the contract. All tools, tackles, construction equipments etc. shall be the responsibility of the tenderer.

1.4 The rates to be inserted in the schedule of rates are to be fully inclusive of the value of the work described under several items including all costs and expenses which may be required in and for the construction of the work described together with all taxes, general risks, liabilities and obligations (e.g. temporary buildings, fencing, watching, lighting, insurance, labour regulations, indemnity, maintenance and the like). The prices are to be inclusive of all labourers, materials, tools, plants, equipments, hoists, tackles, scaffoldings and the sundries etc. as may be necessary for the full and entire completion of the work in all respects.

1.5 The quoted rates shall be applicable for all heights, depths etc. except otherwise stated clearly in the description of items and nothing extra shall be paid to the contractor on this account.

1.6 Materials: The procurement of all materials shall be the responsibility of the contractor. The quality of the materials procured by the contractor shall be subject to the approval of Engineer-in-Charge or his authorised representative before the materials are allowed to be used in the works. All the materials to be procured by the contractor shall be in conformity with the guidelines stipulated elsewhere in the tender document.

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1.7 Transport of all materials shall be the contractor's responsibility and it shall be at their own risk and cost.

1.8 Tests: According to the nature and importance of works EIC shall demand the conduct of tests on concrete materials and fill materials etc. in which case the contractor shall get the same done at his own cost in a govt approved laboratory as per instruction of Engineer-in-charge.

1.9 Providing and operating necessary measurements and testing devices, material and consumables are included in the scope of work and the rates quoted shall be deemed to include the cost of such tests which are required to ensure achievement of specified quality of work.

1.10 Concreting shall not be undertaken at site until detailed approved drawings have been issued by Consultant in writing. Subsequent revisions in the drawings which become necessary shall be incorporated and revised drawings issued to the contractor who shall execute the work as per the latest revised drawings. Nothing extra shall be paid on this account and no claim whatsoever will be entertained on this account and also no extension in the completion time should be allowed for these changes. Consultant reserve to themselves the right to modify / revise / alter etc. In any drawing supplied to the contractor.

1.11 Any construction done before the receipt of approved drawings shall be the contractor’s responsibility.

1.12 In case of any discrepancy between the description of items given in the schedule of rates and specifications, drawings and other documents, the decision of the Owner in writing shall be final, binding and conclusive for the purpose of this contract.

1.13 No compensation for any damage done by rain or traffic during the execution of the work shall be made by Owner.

1.14 The term “Design and Drawing” mentioned in the description of items in the bill of quantities means the detailed approved design drawings marked “Issued for Construction”.

1.15 The work “As described”, “As shown”, “As directed”, ”As approved”, “As complete” or “As mentioned” in the description of items shall mean as directed in design or detailed drawings and as directed by Engineer-in-charge.

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1.16 For details of work, material and workmanship, attention is invited to schedule of rates, scope drawings, special conditions, materials and job specification and preamble to the schedule of rates and the tenderers must quote the rates keeping in full view the requirement of the said document.

1.17 The portion which is under “HOLD” shown in the approved drawing or the portion which would be brought under “HOLD” during execution on account of Co-ordinating different activities of other working agencies shall be taken up by the Contractor to execution only after the said “HOLD” is withdrawn. The Contractor on this account shall not be entitled to claim for any compensation.

1.18 The work shall have to be so arranged, planned and programmed as to complete all work within the scheduled time. Tenderer shall have to strictly adhere to time schedule.

1.19 All machinery, mechanised heavy earth moving equipments and transports etc. Required in connection with this work shall be contractor’s responsibility.

1.20 The following notations have been used throughout the schedule of rates and materials and job specifications: 1. Cu.m Cubic meter 2. Sq.m Square meter 3. M./m. Metre 4. No/Nos Number/Numbers 5. MT Metric Tonne 6. Kg. Kilo-gram 7. R.C.C Reinforced Cement Concrete 8. P.C.C. Plain Cement Concrete 9. CM/cm Centimeter 10. MM/mm. Millimeter

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11. E.I.C. Engineer-in-Charge 12. Ea Each

1.21 The specification given in Schedule of Rates preceding to particular item will be part of Preamble and shall be read in conjunction with this Preamble and Technical specifications given in tender documents.

1.22 In the description of schedule of rates the word “providing” shall include supplying & providing of all necessary material required for execution of work under the item.

1.23 The contractor shall prepare the bar bending schedule for all reinforced cement concrete work as per detailed drawings.

1.24 The contractor shall offer co-operation to the various other agencies and contractors for services not included in this contract, who may be working on the site simultaneously so that the entire work can proceed smoothly and simultaneously to a successful completion. The tenderer must take all the aforesaid factors into consideration while quoting his rates, for no extra charge shall be allowed on any ground out of or relating to the aforesaid factors.

1.25 The cut-off level of pile, length of pile, and allowable loads for piles provided in the tender document are tentative. Final details may vary and shall be provided in the ‘Issued for construction’ drawings handed over at the time of execution. Contractor shall not be entitled for any compensation for such variation.

1.26 The piling contractor is at liberty to give an undertaking for the required quality and capacity of piles for going ahead with the working piles till the completion of initial load tests.

1.27 The Hume pipe running underground near Rail Loading Gantry shall have to be made good by the contractor in case of any damage done during piling work, at no extra cost. The damaged stretch of pipe from one pit to another should be completely replaced.

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A A-1

INSTALLATION OF BORED CAST-IN-SITU CONCRETE VERTICAL PILES a) All piles shall be concreted upto 750 mm above the cut-off level. Cut-off levels of the piles shall correspond to those given in pile layout drawings and shall be in the range from 2000 mm to + 600 mm. b) The length of the pile shall be measured from 2.0 M below existing ground level to the tip of pile. The additional length of pile above cut-off level cast as per note ‘a’ above shall not be measured and paid for. Bidders should quote rate of item no. A-1 accordingly. c) Empty boring from ground level to the cut-off level of pile shall not be measured and paid for. Boring, providing and installing bored cast-in-situ R.C.C. piles using cement concrete of grade M 30 with Ordinary Portland Cement of Grade-43 (with minimum cement content of 400 kg/cu.m), by approved technique through all types of subsoil strata using coarse aggregates of 20 mm and down size to carry a safe working load not less than that specified in the drawing, excluding the cost of steel reinforcement but including the cost of boring with casing and/or bentonite solution for maintaining borehole side, tremie concreting, supply of necessary materials and labours and carrying out all ancillary works, disposal of surplus materials including earth/muck for all leads and lifts within factory premises, shifting of plant and equipment from one pile location to other, all complete as per drawing and direction of Engineer-in-charge.

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(a) (b)

Length of pile up to 20.0± 2.0 meters below cut-off level. 450 mm (uniform) diameter piles, using Hydraulic piling rigs

450 mm (uniform) diameter piles, using other suitable methods (The rate of this item for both (a) and (b) shall include charges for mobilisation of required no. of piling rigs including all ancillary equipments, tools, tackles etc. all complete necessary to install Bored cast-in-situ R.C.C. piles at site, as per Technical specification and demobilisation of the same after completion of job. No extra payment shall be made on this account.)

20000

4000

M

M

REINFORCEMENT Wastage in cutting will not be paid for , only actually fixed in position will be paid by the linear measurement including hooks and lap, lapping of bars will be allowed only where the required bar length exceeds the standard lengths available. All other laps provided unless otherwise specified in the drawing and/or authorised by Engineer-in-Charge shall not be measured and paid for. Weight of binding wire shall not be measured for payment.

A-2 Supplying, cutting, cleaning, straightening, bending, hoisting and Placing in position and binding with 18 SWG annealed wire, the TMT reinforcement bars of Grade Fe 500D conforming to IS:1786 with minimum yield strength of 500 N/sq,mm for all piling works including all necessary handling at all heights & depths.

580 MT

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A-3 Carrying out initial load tests to two and a half times the allowable load on the piles as per IS:2911, Part-IV including all the necessary arrangements such as platform, kentledge, jacks, measuring devices etc. all complete. Allowable loads on piles: Vertical load capacity : 60.0 MT Uplift capacity : 30.0 MT Lateral load capacity : 4.5 MT

211

Each Each Each

A-4 Carrying out routine load tests to one and a half times the allowable load on the piles as per IS:2911, Part-IV including all the necessary arrangements such as platform, kentledge, jacks, measuring devices etc. all complete. Allowable loads on piles: Vertical load capacity : 60.0 MT

6

Each

A-5 Low Strain Integrity testing of Pile in accordance with IS 14893 including surface preparation of pile top by removing soil, mud, dust & chipping lean concrete lumps etc. and use of computerised equipment and high skill trained personal for conducting the test & submission of results, all complete as per direction of Engineer-in-charge.

1200 Each

Amount =

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Amount in Words : Rs……………………………………………………………. Discount : Rs……………………………………………………………. Total Amount : Rs…………………………………………………………….

Name :…………………………………………………………………

Signature of Tenderer :…………………………………………………………………

Place / Date :…………………………………………………………………


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ATTACHMENT-XI

PERIOD OF COMPLETION

PILING AND ALLIED CIVIL WORKS FOR


PERIOD OF COMPLETION

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PERIOD OF COMPLETION: Piling works to be completed as per Schedule given below.

Sl. No. Activity Completion Time

1 Piling Works Four (4) months from the date of issuance of Letter of Intent (LOI).


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ATTACHMENT-XII

REQUIRED MINIMUM CONSTRUCTION EQUIPMENTS AND MAN-POWER AT SITE


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1. Contractor shall be required to mobalise adequate Man-Power, Construction Equipments, and tools and tackles to ensure completion of work in the Schedule Time. This document provides list of Minimum key construction Man-power and construction Equipments that the Successful contractor shall be required to mobalise at site. The Man-power mobilized for execution of the job shall be qualified and would have adequate post –qualification experience as per given guidelines given in this document.

KEY CONSTRUCTION MANPOWER TO BE MOBILIZED BY THE CONTRACTOR

FOR ‘Piling Works for Installation of LPG Mounded Bullets’ OF M/s NRL, NUMALIGARH

S. NO.

DESCRIPTION NOS.

1. RCM/ SITE-IN-CHARGE 1 2. LEAD DISCIPLINE CIVIL ENGINEER 1

3. LEAD QA/QC ENGINEER 1 4. LEAD PLANNING ENGINEER 1 5. SAFETY OFFICER, SAFETY SUPERVISOR ETC. AS PER HSE SPEC

6. W/H IN-CHARGE/ MATERIALS MANAGER 1 7. QUANTITY SURVEYOR 1 8. DISCIPLINE ENGINEERS + SUPERVISORS

- CIVIL / STRUCTURAL - PLANNING ENGINEER - QA/QC ENGINEER

3+ 6 1 1

NOTES

1) The details of key construction manpower required to be mobilized by the

contractor to complete the work within schedule. Contractor is required to augment the above list with additional numbers/categories of personnel as required and directed by Engineer-In charge to complete the work within the completion time schedule and quoted price.

2) The Key Construction Personnel identified above shall be well qualified & having adequate relevant experience, as specified in document enclosed elsewhere in the bidding document. The other manpower shall also be qualified and experienced with their assigned work.


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3) CVs of key persons proposed to be deployed shall be submitted to Owner/Engineer-In-charge prior to their mobilization at site. The mobilization of key personnel shall be done at site subject to prior approval of their CVs by Owner/Engineer-In-charge. Following manpower to be mobilized within 15 DAYS of award of work: RCM/Site-in-charge : 01 No Lead Planning Engineer : 01 No Lead QA/QC Engineer : 01 No Safety Officer : 01 No Ware-house-in-charge : 01 No

Lead Civil/ Structural Engineer : 01 No QUALIFICATION & EXPERIENCE (POST QUALIFICATION) CATEGORY QUALIFICATION & EXPERIENCE (POST QUALIFICATION) REQUIRED

Resident Construction Manager/Resident Engineer/Site-In-Charge

Degree or Diploma in Engineering with minimum following relevant experience in construction: Contract value (Rs.) <5 Cr. works 5-20 Cr. works >20 Cr. works Degree holders 5 yrs 10 yrs 15 yrs Diploma holders 8 yrs 13 yrs 20 yrs

Lead Discipline Engineer (Mechanical, Civil, Electrical, Instrumentation)

Degree or Diploma in relevant Engineering discipline with following minimum experience in Construction: Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Degree holders 5 yrs 10 yrs Diploma holders 8 yrs 13 yrs

Lead Welding / NDT Engineer

Degree or Diploma in Mechanical Engineering / Metallurgy with the following experience in Welding & NDT (Non Destructive Testing) and possessing valid Level-II certificate in the relevant NDT methodology (RT/UT): Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Degree holders 5 yrs 10 yrs Diploma holders 8 yrs 13 yrs

Lead QA/QC Engineer

Degree in Engineering with following experience (refer Note 1 also) : Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Experience 5 yrs of construction

experience of which 2 years in QA/QC

10 yrs of construction experience of which 3 years in QA/QC


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Lead Planning Engineer

Degree in Engineering with following experience in Planning & Scheduling: Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Experience 5 yrs. 8 yrs.

Safety Officer / Supervisor

As per specification for HSE Management at construction sites enclosed elsewhere in the bid:

Warehouse-In-Charge / Materials Manager

Diploma in Engineering or Diploma in Materials Management or Graduate in any stream with min. following experience in Warehousing / Stores Management: Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Experience 5 yrs. 10 yrs.

Quantity Surveyor

Degree or Diploma in Engineering with minimum following experience in quantity estimation, field measurement, rate analysis, bill preparation etc. in Construction field: Contract value (Rs.) ≤ 20 Cr. works >20 Cr. works Degree holders 2 yrs. 5 yrs. Diploma holders 5 yrs. 10 yrs.

Discipline Engineer (Including welding/NDT, QA/QC and Planning)

Degree in relevant Engineering Discipline with minimum 2 years of relevant experience in construction or Diploma in relevant Engineering Discipline with minimum 4 years of relevant experience in Construction. Welding / NDT engineer shall possess valid Level-II certificate in the relevant NDT methodology (RT/UT)

Notes : 1. For Mechanical, Composite, EPC or EPCC Contracts of value more than

Rupees 20 crores, the Lead QA / QC Engineer shall be qualified internal auditor for ISO 9001.

2. CVs of key construction personnel proposed to be deployed shall be submitted to Owner / Engineer-in-Charge prior to their mobilization at site. The mobilization of key personnel shall be done at site subject to prior approval of their CVs by Owner / Engineer-in-Charge.

2. PENALTY FOR NON – MOBILIZATION OF KEY CONSTRUCTION PERSONNEL. Penalty for non-mobilization per day per person after the contractual mobilization period / mobilization schedule agreed during Kick-off Meeting / jointly agreed between contractor and PMC / owner based on front availability etc.


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- Rs.5000/- for Resident Construction Manager / Resident Engineer / Site-in-Charge ;

- Rs.3000/- for Lead QA/QC Engineer, Lead Planning Engineer, Warehouse In-charge Lead Discipline Engineer, Lead Welding / NDT Engineer and Quantity Surveyor

- Safety Officer (As per HSE Specification) Notes : (For Penalty Clauses)

a) All intervening off days (Sundays etc) and holidays will be counted for levy of penalty

b) Mobilized personnel shall not be demobilized till contractual completion or based on consent of Engineer-in-Charge else penalties as above shall be applied.

c) Total of above penalties shall not exceed 3 % of the contract value.

d) The above penalties are over and above all other contractual provisions with respect to penalties.

3. KEY CONSTRUCTION EQUIPMENTS AND PENALTY FOR NON-MOBALISATION

KEY CONSTRUCTION EQUIPMENTS TO BE MOBILIZED BY THE CONTRACTOR

FOR ‘Piling Works for Installation of LPG Mounded Bullets’ for M/s NRL, NUMALIGARH

S. NO. EQUIPMENT DESCRIPTION CAPACITY REQUIREMENT

DURING CONSTN

PENALTY RATES FOR EACH

EQUIPMENT PER DAY

( in Rs.) 1. HYDRAULIC/ PNEUMATIC RIG &

RELEVANT ACCESSORIES AND SUITABLE CRANE FOR RIG ASSEMBLY FOR BORED CAST-IN-SITU RCC STRAIGHT SHAFTED PILES

4 10,000

2. CONVENTIONAL PILING RIG & RELEVANT ACCESSORIES FOR BORED CAST-IN-SITU RCC STRAIGHT SHAFTED PILES

1 10,000

3. HYDRAULIC EXCAVATOR WITH REVERSE HORN AND REAR LIGHT/MIRROR

0.7 M3 2 12,500


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4. JCB WITH REVERSE HORN AND REAR LIGHT/MIRROR

0.3 M3 2 12,000

5. DUMPER 10 10,400 6. TRACTOR TRAILER WITH HYDRAULIC

UNLOADING FACILITY 4 7,500

7. ROAD ROLLER 8-10 TON 1 8. HYDRA WITH AUDIO-VISUAL

SIGNALLING DEVICES AND LIMIT SWITCHES

10-18 MT 3 10,500

9. MINI BATCHING PLANT 6-8 M3/ HR 3 15,000 10. CONCRETE PUMP WITH ACCESSORIES 1 11. MIXER MACHINE WITH WEIGH BATCHER

(FOR BRICK WORK AND PLASTERING) 2 15,000

12. TOTAL STATION FOR SURVEY/LAYOUT WORKS

1 SEC 1 1000

13. DUMPY/ AUTO LEVEL 2 500 14. HYDRAULIC/PNEUMATIC PILE HEAD

BREAKER 1 500

15. WATER TANKER 3 5,400 16. DEWATERING PUMPS 5 HP 4 3000 17. DG SET (25-65 KVA) AS REQUIRED 18. WELDING MACHINE 4 600 19. GRINDING MACHINE 2 500 20. GAS CUTTING SET 2 800 21. BAR CUTTING / BENDING M/C 2 1000 22. PLATE COMPACTOR 2 500 23. JACK HAMMER 2 1200 24. TOOLS & TACKLES FOR SHORING AND

STRUTTING AS PER SOQ AS REQUIRED

25. TOOLS & TACKLES FOR ANTITERMITE TREATMENT AS PER SOQ

AS REQUIRED

26. TOOLS & TACKLES FOR FIXING REBARS AS PER SOQ

AS REQUIRED

27. TOOLS & TACKLES FOR FIXING MECHANICAL ANCHOR FASTNER & CHEMICAL ANCHOR FASTNER AS PER SOQ

AS REQUIRED

28. TOOLS AND TACKLES FOR LOW STRAIN INTEGRITY TEST (as per ASTM D5882)

AS REQUIRED

29. EQUIPMENTS & ACCESSORIES FOR PILE LOAD TESTING (VERTICAL, PULLOUT AND LATERAL) AS PER SOQ

AS REQUIRED

30. LABORATORY EQPTS FOR ALL LABORATORY TEST REQUIRED DURING PILING/CONCRETING/BACKFILLING AS PER THE SPECIFICATION

AS REQUIRED


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SHEET 7 OF 7 NOTES: 1. The details of Key construction equipments in good working condition, required to

be mobilized by the Contractor, to complete the work within the schedule. The actual deployment schedule of Construction Equipments shall be approved by Engineer-in-charge. Contractor shall augment the above list with additional numbers/categories of equipments, tools & tackles, as required and directed by Engineer-In charge to complete the work within the completion time schedule and quoted price.

2. Contractor to confirm that the above Key construction equipments are available with him in good working condition and shall be timely mobilized on this project site. Contractor has the option to hire some of these equipments form equipment-hiring agencies also.

3. Owner/PDIL reserves the right to physically check & verify the availability of these equipments prior to award of work.

4. Contractor shall replace any defective/damaged equipments promptly to complete the work without any time & cost implication to the Owner/PDIL.

5. Instruments (as applicable) to be made available with valid calibration certificate, issued by NABL accredited laboratory.

(STAMP & SIGNATURE OF BIDDER)

ATTACHMENT-XIII

Procedure For Health, Safety and Environment

Abbreviations:

AERB : Atomic Energy Regulatory BoardANSI : American National Standards InstituteBARC : Bhabha Atomic Research CentreBS : British StandardPDIL : Projects & development India LimitedELCB : Earth Leakage Circuit BreakerEPC : Engineering, Procurement and ConstructionEPCC : Engineering, Procurement, Construction and Commissioning ESI : Employee State InsuranceGCC : General Conditions of ContractGM : General ManagerGTAW : Gas Tungsten Arc WeldingHOD : Head of DepartmentHSE : Health, Safety & EnvironmentHV : High VoltageIS : Indian StandardIE : Indian ElectricityJSA : Job Safety AnalysisLOTO : Lock Out & Tag OutLPG : Liquefied Petroleum GasLSTK : Lump Sum Turn KeyMV : Medium VoltagePPE : Personal Protective EquipmentRCM : Resident Construction Manager or Site-in-Charge, as applicableROW : Right of WaySCC : Special Conditions of ContractSLI : Safe Load IndicatorTBM : Tool Box Talks

Construction Standards Committee

Convenor : Sh.

Members : Sh.Sh.Sh Sh.Sh.Sh.

CONTENTS

CLAUSE TITLE PAGE NO.1 .0 Scope 5 2 .0 References 53 .0 Requirement of Health, Safety and Environment (HSE) Management

System to be complied by Bidders5

3 .1 Management Responsibility 53 .1 .1 HSE Policy & Objective 53 . 1 .2 Management System 53 . 1 .3 Indemnification 63 .1 .4 Deployment & Qualification of Safety

Personnel6

3 . 1 .5 Implementation, Inspection & Monitoring 73 . 1 .6 Behavior Based Safety 83 .1 .7 Awareness 93 . 1 .8 Fire prevention & First-Aid 93 . 1 .9 Documentation 93 . 1 .1 0 Audit 103 . 1 .1 1 Meetings 103 . 1 .1 2 Intoxicating drinks & drugs and smoking 113 . 1 .1 3 Penalty 113 . 1 .1 4 Accident/Incident investigation 14

3 .2 House Keeping 143.3 HSE Measures 15

3 . 3 .1 Construction Hazards 153 .3 .2 Accessibility 163 .3 .3 Personal Protective Equipments (PPEs) 16

3 . 3 .4 Working at height 173 . 3 .5 Scaffoldings 183 .3 .6 Electrical installations 193 .3 .7 Welding/Gas cutting 213 . 3 .8 Ergonomics and tools & tackles 223 .3 .9 Occupational Health 223 . 3 .1 0 Hazardous substances 233 .3 .1 1 Slips, trips & falls 233 .3 .1 2 Radiation exposure 233 . 3 .1 3 Explosives/Blasting operations 243 .3 .1 4 Demolition/Dismantling 243 . 3 .1 5 Road Safety 243 .3 .1 6 Welfare measures 253 . 3 .1 7 Environment Protection 253 .3 .1 8 Rules & Regulations 26

Contd to page 4 …

CONTENTS (contd. from page 3)

3 .3 .1 9 Weather Protection 263 .3 .2 0 Communication 263 .3 .2 1 Confined Space Entry 273 .3 .2 2 Heavy Lifts 273 .3 .2 3 Key performance indicators 273 .3 .2 4 Unsuitable Land Conditions 283 .3 .2 5 Under Water Inspection 283 .3 .2 6 Excavation 28

3 .4 Tool Box talks 293 .5 Training & Induction Programme 303 .6 Additional safety requirements for working Inside a running 313 .7 Self Assessment and Enhancement 323 .8 HSE Promotion 323 .9 LOTO for isolation of energy source 32

4 .0 Details of HSE Management System by Contractor4 .1 On Award of Contract 334 .2 During Job Execution 334 .3 During short listing of the sub-contractors 34

5 .0 Records 35Appendices

1 . Standards/Codes on HSE Appendix-A2 . Details of First AID Box Appendix-B3 . Types of Fire Extinguishers & their Appln. Appendix-C4 . Indicative List of statutory Acts & Rules Appendix-D5 . Construction Hazards and their mitigation Appendix-E 6 . Training subjects / topics Appendix-F7 . Construction Power Board ( typ) Appendix-G8 . List of HSE procedures Appendix-H

Attachments (Reporting Formats) I. Safety Walk through Report HSE-1 Rev.0 II. Accident/Incident Report HSE-2 Rev.0 III. Suppl. Accident/Incident Investigation Report HSE-3 Rev.0IV. Near Miss Incident Report/Dangerous occurrence HSE-4 Rev.0 V. Monthly HSE Report HSE-5 Rev.0 VI. Permit for Working at height HSE-6 Rev.0 VII. Permit for Working in Confined Space HSE-7 Rev.0 VIII. Permit for Radiation work HSE-8 Rev.0 IX. Permit for Demolishing/ Dismantling HSE-9 Rev.0 X Daily Safety Checklist HSE-10 Rev.0XI Housekeeping assessment & compliance HSE-11 Rev.0XII Inspection of temporary electrical booth / installation HSE-12 Rev.0XIII Inspection for scaffolding HSE-13 Rev.0XIV Permit for erection / modification & dismantling of

scaffolding HSE-14 Rev.0

XV Permit for heavy lift/critical erection HSE-15 Rev.0XVI Permit Energy Isolation & De-Isolation HSE-16 Rev 0XVI Permit for Excavation HSE-17 Rev 0

STANDARD SPECIFICATION FOR HEALTH, SAFETY &

ENVIRONMENT MANAGEMENT AT CONSTRUCTION SITES

1 . 0 SCOPE

This specification establishes the Health, Safety and Environment (HSE) managementrequirement to be complied by Contractors/Vendors including their sub-contractors/sub vendorsduring construction.

This specification is not intended to replace the necessary professional judgment needed todesign & implement an effective HSE system for construction activities and the contractor isexpected to fulfill HSE requirements in this specification as a minimum. It is expected thatcontractor shall implement best HSE practices beyond whatever are mentioned in this specification.

Requirements stipulated in this specification shall supplement the requirements of HSEManagement given in relevant Act(s)/legislations, General Conditions of Contract (GCC),Special Conditions of Contract (SCC) and Job (Technical) Specifications. Where differentdocuments stipulate different requirements, the most stringent shall apply.

2 . 0 REFERENCES

The document should be read in conjunction with following:

- General Conditions of Contract (GCC)- Special Conditions of Contract (SCC)- Building and other construction workers Act,- Indian Factories Act - Job (Technical) specifications- Relevant International / National Codes (refer Appendix-A for standards/codes on HSE)- Relevant State & National Statutory requirements.- Operating Manuals Recommendation of Manufacturer of various construction Machineries

3 . 0 REQUIREMENTS OF HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENTSYSTEM TO BE COMPLIED BY BIDDERS

3 . 1 Management Responsibility

3 . 1 .1 HSE Policy & Objectives

The Contractor should have a documented HSE policy duly & objectives to demonstratecommitment of their organization to ensure health, safety and environment aspects in their lineof operations.HSE Policy of the contractor shall be made available to Owner / PDIL at the place of execution ofspecific contract works, as a valid document.

3 . 1 .2 Management System

The HSE management system of the Contractor shall cover the HSE requirements & commitments to fulfill them, including but not limited to what are specified under clause 1.0and 2.0 above. The Contractor shall obtain the approval of its site specific HSE Plan from PDIL /Owner prior to commencement of any site works. Corporate as well as Site management of theContractor shall ensure compliance of their HSE Plan at work sites in its entirety & in truespirit.

STANDARD SPECIFICATION FORHEALTH, SAFETY &

ENVIRONMENT MANAGEMENTAT CONSTRUCTION SITES

3 . 1 .3 Indemnification

Contractor shall indemnify & hold harmless, Owner/PDIL & their representatives, free from anyand all liabilities arising out of non-fulfillment of HSE requirements or its consequences.

3 . 1 .4 Deployment & qualifications of Safety personnel

The Contractor shall designate/deploy various categories of HSE personnel at site as indicatedbelow in sufficient number. In no case, deployment of safety Supervisor / Safety Steward shallsubstitute deployment of Safety Officer / Safety Engr what is indicated in relevant statute ofBOCW Act i.e deployment of safety officer/Safety Engineer is compulsory at project site. TheSafety supervisors, Safety stewards etc. would facilitate the HSE tasks at grass root level forconstruction sites and shall assist Safety Officer / Engineers.

a) Safety Steward

For every 250 workmen, one safety steward shall be deployed.

As a minimum, he shall preferably possess School leaving Certificate (of Class XII withPhysics & Chemistry etc.) and trained in fire-fighting as well as in safety/occupationalhealth related subjects, with minimum two year of practical experience in constructionwork environment and preferably have adequate knowledge of the language spoken bymajority of the workers at the construction site.

b) Safety Supervisor

For every 500workmen, one safety Supervisor shall be deployed.

As a minimum, he shall possess a recognized Degree in Science (with Physics & Chemistry) or a diploma in Engg. or Tech. with minimum Two years of practicalexperience in construction work environment and should possess requisite skills to dealwith construction safety & fire related day-to-day issues.

c) Safety Officer / Safety Engineer

One for every 1000 workers or part thereof shall be deployed.

Safety officer/Engineer Should Possess following Qualification & Experience :

(i) Recognized degree in any branch of Engg. or Tech. or Architecture with practicalexperience of working in a building or other construction work in supervisorycapacity for a period of not less than two years, or possessing recognized diploma inany branch of Engg. or Tech with practical experience of building or other construction work in supervisory capacity for a period of not less than five years.

(ii) Recognized degree or diploma in Industrial safety with one paper in ConstructionSafety

(iii) Preferably have adequate knowledge of the language spoken by majority of theworkers at the construction site.

Alternately

(i) Person possessing Graduation Degree in Science with Physics & Chemistry anddegree or diploma in Industrial Safety (from any Indian institutes recognized by



AICTE or State Council of Tech. Education of any Indian State) with practicalexperience of working in a building, plant or other construction works (as SafetyOfficer, in line with Indian Factories Act, 1958) for a period of not less than fiveyears, may be considered as Safety Officer, in case Owner/Client of the projectagrees for /approves the same.

d) HSE In-Charge

In case there is more than one Safety Officer at any project construction site, one of them,who is senior most by experience (in HSE discipline), may be designated as HSE In-Charge. Duties & responsibilities of such person shall be commensurate with that ofrelevant statute and primarily to coordinate with top management of Client and contractors.

In case the statutory requirements i.e. State or Central Acts and / or Rules as applicable likethe Building and Other Construction Workers’ Regulation of Employment and Conditionsof Service- Act,1996 or State Rules (wherever notified), the Factories Act, 1948 or Rules(wherever notified), etc. are more stringent than above clarifications, the same shall befollowed.

Contractors shall ensure physical availability of safety personnel at the place of specificwork location, where Hot Work Permit is required / granted. No work shall be started atany of the project sites until above safety personnel & concerned Site Engineer ofContractor are physically deployed at site. The Contractor shall submit a HSE organogramclearly indicating the lines of responsibility and reporting system and elaborate theresponsibilities of safety personnel in their HSE Plan.

The Contractor shall verify & authenticate credentials of such safety personnel and furnishBio-Data/ Resume/ Curriculum Vitae of the safety personnel as above for PDIL/Owner’sapproval, at least 1 month before the mobilization. The Contractor, whenever required,shall arrange submission of original testimonials/certificates of their Safety personnel, toPDIL/Owner (for verification/scrutiny, etc.)

Imposition / Realization of penalty shall not absolve the Contractor from his/herresponsibility of deploying competent safety officer at site.Adequate planning and deployment of safety personnel shall be ensured by the Contractorso that field activities do not get affected because of non-deployment of competent &qualified safety people in appropriate numbers.

3 . 1 .5 Implementation, Inspection/Monitoringx

The Contractor shall be fully responsible for planning, reporting, implementing andmonitoring all HSE requirements and compliance of all laws & statutory requirements.x The Contractor shall also ensure that the HSE requirements are clearly understood &implemented conscientiously by their site personnel at all levels at site. x The Contractor shall ensure physical presence of their field engineers / supervisors, duringthe continuation of their contract works / site activities including all material transportationactivities. Physical absence of experienced field engineers / supervisors of Contractor atcritical work spot during the course of work, may invite severe penalization as per thediscretion of EIC, including halting / stoppage of work.x Contractor shall furnish their annual Inspection Plan, with regard to project issues /subjects,frequency and performers to PDIL/Owner.x The Contractor shall regularly review inspection report internally and implement allpractical steps / actions for improving the status continuously.



x The Contractor shall ensure important safety checks right from beginning of works at everywork site locations and to this effect format No: HSE-10 “Daily Safety Check List” shallbe prepared by field engineer & duly checked by safety personnel for conformance. The Contractor shall carry out inspection to identify various unsafe conditions of worksites/machinery/equipments as well as unsafe acts on the part ofworkmen/supervisor/engineer while carrying out different project related works. Adequate records for all inspections shall be maintained by the Contractor and the sameshall be furnished to PDIL/Owner, whenever sought.

x The Contractor shall not carry-out work by engaging single worker anywhere without anysupervisor anytime during day or night.To demonstrate involvement/commitment of site management of Contractor, at least oneSafety Walk through in a month shall be carried out by Contractor’s head of site (alongwith his area manager/field engineers) and a report shall be furnished to PDIL/Owner as performat No: HSE-1” Safety walk through report” followed by compliance for unsatisfactoryremarks.

x As a general practice lifting tools/tackles, machinery, accessories etc. shall be inspected,tested and examined by competent people (approved by concerned State authorities) beforebeing used at site and also at periodical interval (e.g. during replacement,extension,modification, elongation/reduction of machine/parts, etc.) as per relevant statutes. Hydra,cranes, lifting machinery, mobile equipments / machinery / vehicles, etc. shall be inspectedregularly by only competent / experienced personnel at site and requisite records for suchinspections shall be maintained by every contractor. Contractor shall also maintain recordsof maintenance of all other site machinery (e.g. generators, rectifiers, compressors, cutters,etc.) & portable tools/equipments being used at project related works (e.g. drills, abrasivewheels, punches, chisels, spanners, etc.). The Contractor shall not make use of arbitrarilyfabricated ‘derricks’ at project site for lifting / lowering of construction materials.

x Site facilities /temporary. installations, e.g. batching plant, cement godown, DG-room,temporary electrical panels/distribution boards, shot-blasting booth, fabrication yards, etc.and site welfare facilities, like labour colonies, canteen/pantry, rest-shelters, motorcycle/bicycle-shed, site washing facilities, First-aid centers, urinals/toilets, etc. should beperiodically inspected by Contractor (preferably utilizing HR/Admn. personnel to inspectsite welfare facilities) and records to be maintained.

3 . 1 .6 Behaviour Based Safety

x The contractor shall develop a system to implement Behaviour-Based Safety (BBS)through which work groups can identify, measure and change the behaviours of employeesand workers

x The BBS process shall include the following:- Identify the behaviours critical to obtaining required safety performance. - Communicate the behaviours and how they are performed correctly to all- Observe the work force and record safe/at risk behaviours. Intervene with workers

to give positive reinforcement when safe behaviours are observed. Provide coaching/correction when at risk behaviours are observed

- Collect and record observation data- Summarize and analyze observation data- Communicate observation data and analysis results to all employees - Provide recognition or celebrate when safe behaviour improvements occur- Change behaviours to be observed or change activators or change consequences as

appropriate.- Communicate any changes to workforce

x Contractor through its own HSE committee shall implement the above process. The necessary procedures and reporting formats shall be developed by the contractor forapproval by PDIL/Owner.



x The HSE committee of contractor shall observe individual’s behavior for safe practicesadapted for utilization/execution of work for following as a minimum:- - PPE- Tools & equipment- Hazard Identification & control- House keeping - Confined space entry- Hot works- Excavation - Loading & unloading- Work At height - Stacking & storage- Ergonomics- Procedures

3 . 1 .7 Awareness and Motivation

x The Contractor shall promote and develop awareness on Health, Safety and Environmentprotection among all personnel working for the Contractor.

x Regular awareness programs and fabrication shop / work site meetings at least on monthlybasis shall be arranged on HSE activities to cover hazards/risks involved in variousoperations during construction.

x Contractor to motivate & encourage the workmen & supervisory staff by issuing /awarding them with tokens/ gifts/ mementos/ monetary incentives / certificates, etc.

x Contractor shall assess & recognize the behavioral change of its site engineers / supervisorsperiodically and constantly motivate / encourage them to implement HSE practices atproject works

3 . 1 .8 Fire prevention & First-Aid

x The Contractor shall arrange suitable First-aid measures such as First Aid Box (ReferAppendix-B for details), trained personnel/nurse (male) to administer First Aid, stand-byAmbulance vehicle and

x The Contractor shall arrange installation of fire protection measures such as adequatenumber of steel buckets with sand & water and adequate number of appropriate portablefire extinguishers (Refer Appendix-C for details) to the satisfaction of PDIL/Owner.

x The Contractor shall deploy trained supervisory personnel / field engineers to cater to anyemergency situation.

x In case the number of workers exceeds 500, the Contractor shall position an Ambulance /vehicle and nurse on round the clock basis very close to the worksite.

x The Contractor shall arrange FIRE DRILL at each site at least once in three months,involving site workmen and site supervisory personnel & engineers. The Contractor shallmaintain adequate record of such fire drills at project site

3 . 1 .9 Documentation

The Contractor shall evolve a comprehensive, planned and documented system covering thefollowing as a minimum for implementation and monitoring of the HSE requirements and thesame shall be submitted for approval by owner/PDIL.- HSE Organogram- Site specific HSE Plan - Safety Procedures, forms and Checklist. Indicative list of HSE procedures is attached as

Appendix :H- Inspections and Test Plan- Risk Assessment & Job Safety Analysis for critical works.



x The monitoring for implementation shall be done by regular inspections and compliance ofthe observations thereof. The Contractor shall get similar HSE requirements implementedat his sub-contractor(s) work site/office. However, compliance of HSE requirements shallbe the responsibility of the Contractor. Any review/approval by PDIL/Owner shall notabsolve contractor of his responsibility/liability in relation to fulfilling all HSErequirements.

3 . 1 .1 0 Audit

The Contractor shall submit an Audit Plan to PDIL/Owner indicating the type of audits andcovering following as minimum:

x Internal HSE audits regularly at least on quarterly basis by engaging internal qualifiedauditors (viz safety officers/Construction personnel having 5 years experience inconstruction safety and Lead Auditor Course :OSHA 18001certification).

x External HSE audits regularly at least on every six months by engaging qualified externalauditors (viz safety officers/Construction personnel having 10 years experience inconstruction safety and Lead Auditor Course :OSHA 18001certification).

All HSE shortfalls/ non-conformances on HSE matters brought out during review/audit, shall beresolved forthwith ( generally within a week) by Contractor & compliance report shall besubmitted to PDIL/Owner.

In addition to above audits by contractor, the contractor’s work shall be subjected to HSE auditby PDIL/Owner at any point of time during the pendency of contract. The CONTRACTOR shalltake all actions required to comply with the findings of the Audit Report and issue regularCompliance Reports for the same to OWNER/ PDIL till all the findings of the Audit Report arefully complied.

Failure to carry-out HSE Audits & its compliance (internal & external) by Contractor, shallinvite penalization.

3 . 1 .1 1 Meetings

x The Contractor shall ensure participation of his top most executive at site (viz. ResidentConstruction Manager / Resident Engineer / Project Manager / Site-in-Charge) in SafetyCommittee / HSE Committee meetings arranged by PDIL/Owner usually on monthly basisor as and when called for. In case Contractor’s top most executive at site is not in aposition to attend such meeting, he shall inform PDIL/Owner in writing before thecommencement of such meeting indicating reasons of his absence and nominate hisrepresentative – failure to do so may invite very stringent penalization against the specificContractor, as deemed fit in Contract. The obligation of compliance of any observationsduring the meeting shall be always time bound. The Contractor shall always assistPDIL/Owner to achieve the targets set by them on HSE management during the projectimplementation.

x In addition, the Contractor shall also arrange internal HSE meetings chaired by his top mostexecutive at site on weekly basis and maintain records. Such internal HSE meetings shallessentially be attended by field engineers / supervisors (& not by safety personnel only) ofthe Contractor and its associates. Records of such internal HSE meetings shall bemaintained by the Contractor for review by PDIL/Owner or for any HSE Audits.

x Agenda of internal HSE meeting should broadly cover: -



a) Confirmation of record notes / minutes of previous meetingb) Discussion on outstanding subjects of previous points / subjects, if any c) Incidents / Accidents (of all types) at project site, if anyd) Current topics related to site activities / subjects of discussion e) House keeping f) Behavioral Safetyg) Information / views / deliberations of members / site sub Contractors h) Report from Owner / Clienti) Status of Safety awareness, Induction programs & Training programs

The time frame for such HSE meeting shall be religiously maintained by one and all.

3 . 1 .1 2 Intoxicating drinks & drugs and Smoking

x The Contractor shall ensure that his staff members & workers (permanent as well casual)shall not be in a state of intoxication during working hours and shall abide by any lawrelating to consumption & possession of intoxicating drinks or drugs in force.

x The Contractor shall not allow any workman to commence any work at any locations ofproject activity who is/are influenced / effected with the intake of alcohol, drugs or anyother intoxicating items being consumed prior to start of work or working day.

x Awareness about local laws on this issue shall form part of the Induction Training andcompulsory work-site discipline.

x The Contractor shall ensure that all personnel working for him comply with “No-Smoking”requirements of the Owner as notified from time to time. Cigarettes, lighters, auto ignitiontools or appliances as well as intoxicating drugs, dry tobacco powder, etc. shall not beallowed inside the project / plant complex.

x Smoking shall be permitted only inside smoking booths exclusively designated &authorized by the Owner/PDIL.

3 . 1 .1 3 Penalty

The Contractor shall adhere consistently to all provisions of HSE requirements. In case of non-compliances and also for repeated failure in implementation of any of the HSE provisions,PDIL/Owner may impose stoppage of work without any cost & time implication to the Ownerand/or impose a suitable penalty.

The amount of penalty to be levied against defaulted Contractor shall be up to a cumulativelimit of

2 .0 % (Two percent) of the contract value for Item Rate or Composite contracts with an overallcPDILing of 1, 00, 00, 000 (Rupees One crore)

0 .5 % (Zero decimal five percent) of the contract value for LSTK, OBE, EPC, EPCC or Packagecontracts with an overall cPDILing of 10, 00.00.000 (Rupees ten crores)

This penalty shall be in addition to all other penalties specified elsewhere in the contract. Thedecision of imposing stop-work-instruction and imposition of penalty shall rest withPDIL/Owner. The same shall be binding on the Contractor. Imposition of penalty does not makethe Contractor eligible to continue the work in unsafe manner.

The amount of penalty applicable for the Contractor on different types of HSE violations isspecified below:

STANDARD SPECIFICATION FOR HEALTH, SAFETY &

ENVIRONMENT MANAGEMENT AT CONSTRUCTION SITES

Sl.No. Violation of HSE norms Penalty Amount

1. For not using personal protective equipment(Helmet, Shoes, Goggles, Gloves, Full body harness,Face shield, Boiler suit, etc.)

Rs 500/- per day/ Item / Person.

2. Working without Work Permit/Clearance Rs 20000/- per occasion

3 Execution of work without deployment of requisitefield engineer / supervisor at work spot

Rs. 5000/- per violation per day

4. Unsafe electrical practices (not installing ELCB,using poor joints of cables, using naked wire withouttop plug into socket, laying wire/cables on the roads,electrical jobs by incompetent person, etc.)

Rs 10000/- per item per day.

5. Working at height without full body harness, usingnon-standard/ rejected scaffolding and not arrangingfall protection arrangement as required, like hand-rails, life-lines, Safety Nets etc.

Rs. 10000/- per case per day.

6. Unsafe handling of compressed gas cylinders (Notrolley, jubilee clips double gauge regulator, and notkeeping cylinders vertical during storage/handling,not using safety cap of cylinder).

Rs 500/- per item per day.

7. Use of domestic LPG for cutting purpose / not usingflash back arresters on both the hoses/tubes on bothends.

Rs. 3000/- per occasion.

8. No fencing/barricading of excavated areas /trenches.

Rs. 3000/- per occasion.

9. Not providing shoring/strutting/proper slope and notkeeping the excavated earth at least 1.5M away fromexcavated area.

Rs.5, 000/- per occasion.

10 . Non display of scaffold tags, caution boards, list ofhospitals, emergency services available at worklocations.

Rs.1000/- per occasion per day

11 . Traffic rules violations like over speeding ofvehicles, rash driving, talking on mobile phonesduring vehicle driving, wrong parking, not using seatbelts, vehicles not fitted with reverse horn / warningalarms / flicker lamps during foggy weather.

Rs. 2000/- per occasion per day

12 . Absence of Contractor’s RCM/SIC or hisnominated representative (prior approval must betaken for each meeting for nomination) from siteHSE meetings whenever called by PDIL/Owner &failure to nominate his immediate deputy (in the site-organogram) for such HSE meetings.

Rs10000/- per meeting.

13 . Failure to maintain HSE records by ContractorSafety personnel, in line with approved HSEPlan/Procedures/Contract specifications..

Rs 10000/- per month.

14 . Failure to conduct daily site safety inspection (byContractor’s safety engineers/safety officers),internal HSE meeting, internal HSEAwareness/Motivation Program, Site HSE Trainingand HSE audit at predefined frequencies (asapproved in HSE Plan).

Rs.10000/- per occasion.



Sl.No. Violation of HSE norms Penalty Amount

15 . Failure to submit the monthly HSE report by 5th ofsubsequent month to Project’s Engineer-in-Charge /Owner

Rs. 10000/- per occasion and Rs.1000/- per day of further delay.

16 . Poor House Keeping Rs. 5000/- per occasion per subject 17 . Failure to report & follow up accident (including

Near Miss) reporting system within specific time-frame.

Rs. 20000/- per occasion

18 . Degradation of environment (not confining toxicspills, spilling oil/lubricants onto ground)

Rs10000/- per occasion

19 . Not medically examining the workers beforeallowing them to work at height / to work inconfined space / to work in shot-blasting / to workfor painting / to work in bitumen or asphalt works,not providing ear muffs while allowing them to workin noise polluted areas, made them to work in airpolluted areas without respiratory protective devices,etc.

Rs 5000/- per occasion per worker

20 . Violation of any other safety condition as per jobHSE plan / work permit and HSE conditions ofcontract (e.g. using crowbar on cable trenches,improper welding booth, not keeping fireextinguisher ready at hot work site, unsafe riggingpractices, non-availability of First-Aid box at site,not using hood with respiratory devices by blasterfor shot//grit blasting, etc.)

Rs. 5000/- per occasion

21 . Failure to carry-out Safety audit in time (internal &external), close-out of identified shortfalls ofObservations of Safety Aspects(OSA),etc

Rs. 20,000/- per occasion

22 . Carrying out sand blasting instead of grit/shotblasting

Rs. 50,000/- per day

23 . Failure to deploy adequately qualified andcompetent Safety Officer

Rs. 10000/- per day per Officer

24 . Utilization of hydra/ back-hoe loader for materialshifting or any other unauthorized /unsafe liftingworks

Rs 25,000/- per occasion

25 . Any incident / accident at project site has beencaused because of willful negligence or grossviolation of safety measures / provisions on the partof the Contractor or any of its sub-agencies

Rs 10,00,000/-per occasion

26 . Any violation not covered above To be decided by PDIL/Owner. x

The Contractor shall make his field engineers/supervisors fully aware of the fact that theykeep track with the site workmen for their behavior and compliance of various HSErequirements. Safety lapses / defects of project construction site shall be attributable to theconcerned job supervisor / engineer of the Contractor, (who remains directly responsiblefor safely executing field works). For repeated HSE violations, concerned job supervisor /engineer shall be reprimanded or appropriate action, as deemed fit, shall be initiated (withan information to PDIL & Owner) by the concerned Contractor.



Contractor shall initiate verbal warning shall be given to the worker/employee during his firstHSE violation. A written warning shall be issued on second violation and specific training shallbe arranged / provided by the Contractor to enhance HSE awareness/skill including feedback onthe mistakes/ flaws. Any further violation of HSE stipulations by the erring individuals shallcall for his forthright debar from the specific construction site. A record of warnings for eachworker/employee shall be maintained by the Contractor, like by punching their cards / Gatepasses or by displaying their names at the Project entry gate. Warnings, penalizations,appreciations etc. shall be discussed in HSE Committee meetings by site Head of theContractor.

3 . 1 .1 4 Accident/ Incident investigation

All accidents / incidents shall be informed to PDIL/Owner at least telephonically by Contractorimmediately and in writing within 24 hours on Format No. HSE-2 as applicable , by Contractor.Thereafter, a Supplementary Accident / Incident investigation Report on Format No. HSE-3shall be submitted to PDIL/Ownerwithin 72 hours. Near Miss incident(s),Dangerousaccidents/incident shall also be reported on Format No. HSE-4 within 24 hours. The accident/incident shall be investigated by a team of Contractor’s senior Site personnel (involving Site-in-Charge or at least by his deputy) for establishing root-cause and recommending corrective &preventive actions. Findings shall be documented and suitable actions taken to avoidrecurrences shall be communicated to PDIL/Owner. Owner/PDIL shall have the liberty toindependently investigate such occurrences and the Contractor shall extend all necessary helpand cooperation in this regard. PDIL/Owner shall have the right to share the content of this reportwith the outside world.

3 . 2 House Keeping

The Contractor shall ensure that a high degree of house keeping is maintained and shall ensureinter alia; the followings:

a) All surplus earth and debris are removed/disposed off from the working areas to designatedlocation(s).

b) Unused/surplus cables, steel items and steel scrap lying scattered at different places withinthe working areas are removed to identify location(s).

c) All wooden scrap, empty wooden cable drums and other combustible packing materials,shall be removed from work place to identified location(s).

d) Roads shall be kept clear and materials like pipes, steel, sand, boulders, concrete, chips andbricks etc shall not be allowed on the roads to obstruct free movement of men &machineries.

e) Fabricated steel structural, pipes & piping materials shall be stacked properly for erection.f) Water logging on roads shall not be allowed.g) No parking of trucks/trolleys, cranes and trailers etc shall be allowed on roads, which may

obstruct the traffic movement.h) Utmost care shall be taken to ensure over all cleanliness and proper upkeep of the working

areas. i) Trucks carrying sand, earth and pulverized materials etc. shall be covered while moving

within the plant area/ or these materials shall be transported with top surface wet.j) The contractor shall ensure that the atmosphere in plant area and on roads is free from

particulate matter like dust, sand, etc. by keeping the top surface wet for ease in breathing.k) At least two exits for any unit area shall be assured at all times – same arrangement is

preferable for digging pits / trench excavation / elevated work platforms / confined spacesetc.

l) Welding cables and the power cable must be segregated and properly stored and used .Thesame shall be laid away from the area of movement and shall be free from obstruction.

m) Schedule for upkeep/cleaning of site to be firmed up and implemented on regular basis



The Contractor shall carry-out regular checks (minimum one per fortnight) as per format No:HSE-11 for maintaining high standard of housekeeping and maintain records for the same.

3 . 3 HSE Measures

3 . 3 .1 Construction Hazards

The Contractor shall ensure identification of all Occupational Health, Safety & Environmentalhazards in the type of work he is going to undertake and enlist mitigation measures. Contractorshall carry out Job Safety Analysis (JSA)/Risk Analysis specifically for high risk jobs/crticaljobs like

a) Working at height (+2.0 Mts height) for cold (incl. colour washing, painting, insulationetc.) & hot works.

b) Work in confined space,c) Deep excavations & trench cutting (depth > 2.0 mts.)d) Operation & Maintenance of Batching Plant.e) Shuttering / concreting (in single or multiple pour) for columns, parapets & roofs. f) Erection & maintenance of Tower Crane.g) Erection of structural steel members / roof-trusses / pipes at height more than 2.0 Mts. with

or without crane.h) Erection of pipes (full length or fabricated) at height more than 2.0 Mts. height with Crane

of 100T capacity. i) All lifts using 100T Crane plus mechanical pulling.j) All lifts using two cranes in unison (Tandem Lifting).k) Any lift exceeding 80% capacity of the lifting equipments (hydra, crane etc.). l) Laying of pipes (isolated or fabricated) in deep narrow trenches – manually or

mechanically.m) Maintenance of crane / extension or reduction of crane-boom on roads or in yards.n) Erection of any item at >2.0 Mts. height using 100T crane or of higher capacityo) Hydrostatic test of pipes, vessels & columns and water-flushing.p) Radiography jobs (in-plant & open field)q) Work in Live Electrical installations / circuitsr) Handling of explosives & Blasting operationss) Demolishing / dismantling activitiest) Welding / gas cutting jobs at height (+2.0 Mts.)u) Lifting / placing roof-girders at height (+2.0 Mts.)v) Lifting & laying of metallic / non-metallic sheet over roof/structures. w) Lifting of pipes, gratings, equipments/vessels at heights (+2.0 Mts) with & without using

cranesx) Calibration of equipment, instruments and functional tests at yards / work-sites.y) Operability test of Pump, Motors (after coupling) & Compressors.z) Cold or Hot works inside Confined Space.aa) Transportation & shifting of ODC consignments into project areas.bb) Working in “charged/Live” elect. Panelscc) Stress Relieving works (Electrically or by Gas-burners).dd) Pneumatic Tests ee) Card board blasting ff) Chemical cleaning

and take feedback from PDIL/Owner. The necessary HSE measures devised shall be put in toplace, prior to start of an activity & also shall be maintained during the course of works, by theContractor. Copies of such JSAs shall be kept available at work sites by the Contractor to enableall concerned carrying out checks / verification.



A list of typical construction hazards along with their effects & preventive measures is given inAppendix-E.

3 . 3 .2 Accessibility x

The Contractor shall provide safe means of access(in sufficient numbers) & efficient exit toany working place including provisions of suitable and sufficient scaffolding at variousstages during all operations of the work for the safety of his workmen and PDIL/Owner.

x The Contractor shall implement use of all measures including use of “life line”, “fall-arresters”, “retractable fall arresters” , “safety nets” etc. during the course of using all safeaccesses & exits, so that in no case any individual remains at risk of slip & fall during theirtravel.

x The access to operating plant / project complex shall be strictly regulated. Any person orvehicle entering such complex shall undergo identification check, as per the procedures inforce / requirement of PDIL/Owner.x Accessibility to ‘confined space’ shall be governed by specific system / regulation, asestablished at project site.

3 . 3 .3 Personal Protective Equipments (PPEs)x

The Contractor shall ensure that all their staff, workers and visitors including their sub-contractor(s) have been issued (records to be kept) & wear appropriate PPEs like nape straptype safety helmets preferably with head & sweat band with ¾” cotton chin strap(made of industrial HDPE), safety shoes with steel toe cap and antiskid sole, full bodyharness (Cȯ marked and conforming to EN361), protective goggles, gloves, ear muffs,respiratory protective devices, etc. All these gadgets shall conform to applicable ISSpecifications/CE or other applicable international standards. The Contractor shallimplement a regular regime of inspecting physical conditions of the PPEs being issued /used by the workmen of their own & also its sub-agencies and the damaged / unserviceablePPEs shall be replaced forthwith.

x Owner/PDIL may issue a comprehensive color scheme for helmets to be used by variousagencies. The Contractor shall follow the scheme issued by the owner/PDIL and shall chooseany colour other than white (for Owner) or blue (for PDIL) All HSE personnel shallpreferably wear dark green band on their helmet so that workmen can approach them forguidance during emergencies. HSE personnel shall preferably wear such dresses withfluorescent stripes, which are noticeable during night, when light falls on them.

x For shot blasting, the usage of protective face shield and helmets, gauntlet and protectiveclothing is mandatory. Such protective clothing should conform relevant IS Specification.

x For off-shore jobs/contracts, contractor shall provide PPEs (new) of all types to PDIL &Owner's personnel, at his (contractor's) cost. All personnel shall wear life jacket at all time.

x An indicative list of HSE standards/codes is given under Appendix-A.

x Contractor shall ensure procurement & usage of following safety equipments/ accessories(conforming to applicable IS mark / CE standard) by their staff, workmen & visitorsincluding their subcontractors all through the span of project construction / pre-commissioning/ Commissioning:-‘



a. PPEs (Helmet, Spectacle, Ear-muff, Face shield, Hand gloves, Safety Shoes, Gumboot)

b. Barricading tape / warning signsc. Rechargeable Safety torch (flame-proof)d. Safety nets (with tie-chords)e. Fall arrestersf. Portable ladders (varying lengths)g. Life-lines (steel wire-rope, dia not less than 8.0 mm)h. Full body harness (double lanyard)i. Lanyardj. Karabinerk. Retractable fall arresters (various length)l. Portable fire extinguishers (DCP type) – 5 kg capacitym. Portable Multi Gas detectorn. Sound level metero. Digital Lux meterp. Fire hoses & flow nozzlesq. Fire blankets / Fire retardant cloth (with eyelets)

3 . 3 .4 Working at height x

The Contractor shall issue permit for working (PFW) at height after verifying andcertifying the checkpoints as specified in the attached permit (Format No. HSE-6). Heshall also undertake to ensure compliance to the conditions of the permit during thecurrency of the permit including adherence of personal protective equipments. Contractor’sSafety Officer shall verify compliance status of the items of permit document afterimplementation of action is completed by Contractor’s execution / field engineers at worksite. Job Safety Analysis (JSA) for specific works at height duly commented byPDIL/Owner, shall be kept attached with particular Permit for Work (PFW) at site for readyreference & follow-up.

x Such PFW shall be initially issued for one single shift or expected duration of normal workand extended further for balance duration, if required. PDIL/Owner can devise block-permitsystem at any specific area, in consultation with project specific HSE Committee to specifythe time-period of validity of such PFW or its renewal. This permit shall be applicable inareas where specific clearance from Owner’s operation Deptt. /Safety Deptt. is notrequired. PDIL / Owner’s field Engineers/Safety Officers/Area Coordinators may verify andcounter sign this permit (as an evidence of verification) during the execution of the job.

x All personnel shall be medically examined & certified by registered doctor, confirmingtheir ‘medical fitness for working at height. The fitness examination shall be done once insix months.

x In case work is undertaken without taking sufficient precautions as given in the permit, PDIL/Owner Engineers may exercise their authority to cancel such permit and stop the work tillsatisfactory compliance/rectification is arranged made. Contractors are expected tomaintain a register for issuance of permit and extensions thereof including preserving theused permits for verification during audits etc.

x The Contractor shall arrange (at his cost) and ensure use of Fall Arrester Systems by hisworkers. Fall arresters are to be used while climbing/descending tall structures or vessels /columns etc. These arresters should lock automatically against the anchorage line, restricting free fall of the user. The device is to be provided with a double security openingsystem to ensure safe attachment or release of the user at any point of rope. In order to



avoid shock, the system should be capable of keeping the person in vertical position in caseof a fall.

x The Contractor shall ensure that Full body harnesses conforming EN361 and havingauthorized Cȯ marking is used by all personnel while working at height. The lanyards andlife lines should have enough tensile strength to take the load of the worker in case of a fall.One end of the lanyard shall be firmly tied with the harnesses and the other end with lifeline. The harness should be capable of keeping the workman vertical in case of a fall,enabling him to rescue himself.

x The Contractor shall provide Roof Top Walk Ladders for carrying out activities on slopingroofs in order to reduce the chances of slippages and falls.

x The Contractor shall ensure that a proper Safety Net System is used wherever the hazard offall from height is present. The safety net, preferably a knotted one with mesh ropesconforming to IS 5175/ ISO 1140 shall have a border rope & tie cord of minimum 12mmdia. The Safety Net shall be located not more than 6.0 meters below the working surfaceextending on either side up to sufficient margin to arrest fall of persons working at differentheights.

x In case of accidental fall of person on such Safety Net, the bottom most portion of SafetyNet should not touch any structure, object or ground.

x The Contractor shall ensure positive isolation while working at different levels like in thepipe rack areas. The working platforms with toe boards & hand rails shall be sufficientlystrong & shall have sufficient space to hold the workmen and tools & tackles including the equipments required for executing the job. Such working platforms shall have mid-rails, toenable people work safely in sitting posture.

3 . 3 .5 Scaffoldings & Barricadingx

Suitable scaffoldings shall be provided to workmen for all works that cannot be safely donefrom the ground or from solid construction except such short period work that can be safelydone using ladders or certified (by 3rd party competent person) man-basket. When a ladderis used, an extra workman shall always be engaged for holding the ladder.

x The Contractor shall ensure that the scaffolds used during construction activities shall bestrong enough to take the designed load. Main Contractor shall always furnish dulyapproved construction-design details of scaffold & SWL (from competent designers) freeof charge, before they are being installed / constructed at site. Owner/PDIL reserves the rightto ask the Contractor to submit certification and or design calculations from his Head office/ Design/ Engineering expert regarding load carrying capacity of the scaffoldings.

x All scaffolds shall be inspected by a competent Scaffolding Inspector of the Contractor. Heshall paste a GREEN tag (duly signed by competent Scaffolding Inspector) on eachscaffold found safe and a RED tag (duly signed by competent Scaffolding Inspector) oneach scaffold found unsafe. Scaffolds with GREEN tag only shall be permitted to be usedand Scaffolds with RED ones shall immediately be made inaccessible. Work being foundcontinuing on scaffolds with RED tag shall be considered unauthorized work by Contractorand may invite penalization from PDIL/Owner. For every 120-125 m /m area / volume or2 3

its parts thereof minimum one TAG shall be provided.x The Contractor shall ensure positive barricading (indicative as well as protective) of theexcavated, radiography, heavy lift, high pressure hydrostatic & pneumatic testing and othersuch areas. Sufficient warning signs shall be displayed along the barricading areas.



x Scaffolding shall be constructed using foot seals or base plates only.

3 . 3 .6 Electrical installations x

All electrical installations/ connections shall be carried out as per the provisions of latestrevision of following codes/standards, in addition to the requirements of Statutory Authorities and IE/applicable international rules & regulations:

- OISD STD 173 : Fire prevention & protection system for electrical installations- SP 30 (BIS) : National Electric Code

x All electrical installations shall be approved by the concerned statutory authorities.

x All temporary electrical installations / facilities shall be regularly checked by thelicensed/competent electricians of the Contractor and appropriate records shall bemaintained in format no: HSE-12” Inspection of temporary electrical booth/installation atproject construction site”. Such inspection records are to be made available to PDIL/Owner,whenever asked for.

3 . 3 .6 .1 The Contractor shall meet the following requirements:

a. Shall make Single Line Diagram (SLD) for providing connection to each equipments &machinery and the same (duly approved by PDIL/Owner) shall be pasted on the front face ofDBs (distribution boards) or JBs (Junction boxes) at every site. ( A typical Switch BoardSketch is attached as Appendix -G )

b. Ensure that electrical systems and equipment including tools & tackles used duringconstruction phase are properly selected, installed, used and maintained as per provisionsof the latest revision of the Indian Electrical/ applicable international regulations.

c. Shall deploy qualified & licensed electricians for proper & safe installation and for regularinspection of construction power distribution system/points including their earthing. Acopy of the license shall be submitted to PDIL / Owner for records. Availability of at leastone competent (ITI qualified) / licensed electrician (by State Elec. authorities) shall beensured at site round the clock to attend to the normal/emergency jobs.

d. All switchboards / welding machines shall be kept in well-ventilated & covered shed/ withrain shed protection. The shed shall be elevated from the existing ground level to avoidwater logging inside the shed . Installation of electrical switch board must be done takingcare of the prevention of shock and safety of machine.

e. No flammable materials shall be used for constructing the shed. Also flammable materialsshall not be stored in and around electrical equipment / switchboard. Adequate clearancesand operational space shall be provided around the equipment.

f. Fire extinguishers and insulating mats shall be provided in all power distribution centers.

g. Temporary electrical equipment shall not be employed in hazardous area without obtainingsafety permit.

h. Proper housekeeping shall be done around the electrical installations.

i. All temporary installations shall be tested before energizing, to ensure proper earthing,bonding, suitability of protection system, adequacy of feeders/cables etc.



j. All welders shall use hand gloves irrespective of holder voltage.

k. Multilingual (Hindi, English and local language) caution boards, shock treatment charts andinstruction plate containing location of isolation point for incoming supply, name &telephone No. of contact person in emergency shall be provided in substations and near alldistribution boards / local panels.

l. Operation of earth leakage device shall be checked regularly by temporarily connectingseries test lamp (2 bulbs of equal rating connected in series) between phase and earth.ELCB tester /test meter shall be used for testing ELCBs

m. Regular inspection of all installations at least once in a month. (Ref. Format HSE-12).

3 . 3 .6 .2 The following features shall also be ensured for all electrical installations during constructionphase by the contractor: x

Each installation shall have a main switch with a protective device, installed in anenclosure adjacent to the metering point. The operating height of the main switch shall notexceed 1.5 M. The main switch shall be connected to the point of supply by means ofarmoured cable.

x The outgoing feeders shall be double or triple pole switches with fuses / MCBs. Loads in athree phase circuit shall be balanced as far as possible and load on neutral should notexceed 20% of load in the phase.

x The installation shall be adequately protected against overload, short circuit and earthleakage by the use of suitable protective devices. Fuses wherever used shall be HRC type.Use of rewirable fuses shall be strictly prohibited. The earth leakage device shall have anoperating current not exceeding 30 mA.

x All connections to the hand tools / welding receptacles shall be taken through properswitches, sockets and plugs.

x All single phase sockets shall be minimum 3 pin type only. All unused sockets shall beprovided with socket caps.

x Only 3 core (P+N+E) overall sheathed flexible cables with minimum conductor size of 1.5mm copper shall be used for all single phase hand tools.2

x Only metallic distribution boxes with double earthing shall be used at site. No woodenboxes shall be used.

x All power cables shall be terminated with compression type cable glands. Tinned copperlugs shall be used for multi-strand wires / cables.

x Cables shall be free from any insulation damage.

x Minimum depth of cable trench shall be 750 mm for MV & control cables and 900 mm forHV cables. These cables shall be laid over a sand layer and covered with sand, brick & soilfor ensuring mechanical protection. Cables shall not be laid in waterlogged area as far aspracticable. Cable route markers shall be provided at every 25 M of buried trench route.When laid above ground, cables shall be properly cleated or supported on rigid poles of atleast 2.1 M high. Minimum head clearance of 6 meters shall be provided at road crossings.



x Under ground road crossings for cables shall be avoided to the extent feasible. In any caseno under ground power cable shall be allowed to cross the roads without pipe sleeve.

x All cable joints shall be done with proper jointing kit. No taped/ temporary joints shall beused.

x An independent earthing facility should preferably be established within the temporaryinstallation premises. All appliances and equipment shall be adequately earthed. In case ofarmoured cables, the armour shall be bonded to the earthing system.

x All cables and wire rope used for earth connections shall be terminated through tinnedcopper lugs.

x In case of local earthing, earth electrodes shall be buried near the supply point and earthcontinuity wire shall be connected to local earth plate for further distribution to variousappliances. All insulated wires for earth connection shall have insulation of green colour.

x Separate core shall be provided for neutral. Earth / Structures shall not be used as a neutralin any case.

x ON/OFF position of all switches shall be clearly designated / painted for easy isolation inemergency.

3 . 3 .7 Welding/ Gas cuttingx

Contractor shall ensure that flash back arrestors conforming to BS: 6158 or equivalent areinstalled on all gas cylinders as well as at the torch end of the gas hose, while in use.x All cylinders shall be mounted on trolleys and provided with a closing key. Empty &filled-up gas cylinders shall be stored separately with TAG, protecting them from directsun or rain. Minimum 2 nos. of Portable DCP type fire extinguishers (10 kg) shall bemaintained at the gas cylinder stores. Stacking & storing of compressed gas cylinders shallbe arranged away from DG set, hot works, Elect. Panels / Elec. boards, etcx The burner and the hose placed downstream of pressure reducer shall be equipped withFlash Back Arrester/Non Return Valve device.x The hoses for acetylene and oxygen cylinders must be of different colours. Their connections to cylinders and burners shall be made with a safety collar.x At end of work, the cylinders in use shall be closed and hoses depressurized. x Cutting of metals using gases, other than oxygen & acetylene, shall require writtenconcurrence from Owner.x All welding machines shall have effective earthing at least at distinctly isolated two points.x In order to help maintain good housekeeping, and to reduce fire hazard, live electrode bitsshall be contained safely and shall not be thrown directly on the ground.x The hoses of Acetylene and Oxygen shall be kept free from entanglement & away fromcommon pathways / walkways and preferably be hanged overhead in such a manner whichcan avoid contact with cranes, hydra or other mobile construction machinery. x Hot spatters shall be contained / restricted appropriately (by making use of effective fire-retardant cloth/fabric) and their flying-off as well as chance of contact with near-byflammable materials shall be stopped.x The Contractor shall arrange adequate systems & practices for accumulation / collection ofmetal & other scraps and remnant electrodes and their safe disposal at regular interval so asto maintain the fabrication and other areas satisfactorily clean & tidy. x All gas cylinders must have a cylinder cap on at all times when not in use.



3 . 3 .8 Ergonomics and tools & tacklesx

The Contractor shall assign to his workmen, tasks commensurate with their qualification,experience and state of health.x All lifting tools, tackles, equipment, accessories including cranes shall be testedperiodically by statutory/competent authority for their condition and load carrying capacity.Valid test & fitness certificates from the applicable authority shall be submitted to Owner/PDIL for their review/acceptance before the lifting tools, tackles, equipment,accessories and cranes are used.x The contractor shall not be allowed to use defective equipment or tools not adhering tosafety norms.x Contractor shall arrange non-sparking tools for project construction works in operatingplant areas / hydrocarbon prone areas.x Wherever required the Contractor shall make use of Elevated Work Platforms (EWP) orAerial Work Platforms (mobile or stationary) to avoid ergonomical risks and workmenshall be debarred to board such elevated platform during the course of their shifting /transportation.x Contractor shall ensure installation of Safe Load Indicator (SLI) on all cranes (while in use)to minimize overloading risk. SLI shall have capability to continuously monitor anddisplay the load on the hook, and automatically compare it with the rated crane capacity atthe operating condition of the crane. The system shall also provide visual and audiblewarnings at set capacity levels to alert the operator in case of violations. x The contractor shall be responsible for safe operations of different equipments mobilizedand used by him at the workplace like transport vehicles, engines, cranes, mobile ladders,scaffoldings, work tools, etc.x The Contractor shall arrange periodical training for the operators of hydra, crane, excavator, mobile machinery, etc. at site by utilizing services from renownedmanufacturers

3 . 3 .9 Occupational Health x

The contractor shall identify all operations that can adversely affect the health of itsworkers and issue & implement mitigation measures.

x For surface cleaning operations, sand blasting shall not be permitted even if not explicitlystated elsewhere in the contract.

x To eliminate radiation hazard, Tungsten electrodes used for Gas Tungsten Arc Weldingshall not contain Thorium.

x Appropriate respiratory protective devices(hood with respiratory devices) shall be used toprotect workmen from inhalation of air borne contaminants like silica, asbestos, gases,fumes, etc.

x Workmen shall be made aware of correct methods for lifting, carrying, pushing & pullingof heavy loads. Wherever possible, manual handling shall be replaced by mechanical liftingequipments.

x For jobs like drilling/demolishing/dismantling where noise pollution exceeds the specifiedlimit of 85 decibels, ear muffs shall be provided to the workers.

x To avoid work related upper limb disorders (WRULD) and backaches, Display ScreenEquipments' workplace stations shall be carefully designed & used with proper sittingpostures. Power driven hand-held tools shall be maintained in good working condition to



minimize their vibrating effects and personnel using these tools shall be taught how tooperate them safely & how to maintain good blood circulation in hands.

x The Contractor shall arrange health check up (by registered medical practitioner) for all theworkers at the time of induction. Health check may have to be repeated if the nature of dutyassigned to him is changed necessitating health check or doubt arises about his wellness.PDIL/Owner reserves the right to ask the contractor to submit medical test reports. Regularhealth check-ups are mandatory for the workers assigned with Welding, Radiography,Blasting, Painting, Heavy Lift and Height (>2m) jobs. All the health check-ups shall beconducted by registered Medical practitioner and records are to be maintained by theContractor.

x The Contractor shall ensure vaccination of all the workers including their families, duringthe course of entire project span.

3 . 3 .1 0 Hazardous substances x

Hazardous, inflammable and/or toxic materials such as solvent coating, thinners, anti-termite solutions, water proofing materials shall be stored in appropriate containerspreferably with lids having spillage catchment trays and shall be stored in a good ventilatedarea. These containers shall be labeled with the name of the materials highlighting thehazards associated with its use and necessary precautions to be taken. Respective MSDS(Material Safety Data Sheet) shall be made available at site & may be referred wheneverproblem arises.

x Where contact or exposure of hazardous materials are likely to exceed the specified limit orotherwise have harmful effects, appropriate personal protective equipments such as gloves,goggles/face-shields, aprons, chemical resistant clothing, respirator, etc. shall be used.

x The work place shall be checked prior to start of activities to identify the location, type andcondition of any asbestos materials which could be disturbed during the work. In caseasbestos material is detected, usage of appropriate PPEs by all personnel shall be ensuredand the matter shall be reported immediately to PDIL/ Owner.

3 . 3 .1 1 Slips, trips & falls

The contractor shall establish a regular cleaning and basic housekeeping programme that coversall aspects of the workplace to help minimize the risk of slips, trips & falls. The contractor shalltake positive measures like keeping the work area tidy, storing waste in suitable containers &harmful items separately, keeping passages, stairways, entrances & exits especially emergencyones clear, cleaning up spillages immediately and replacing damaged carpet/ floor tiles, mats &rugs at once to avoid slips, trips & falls.

3 . 3 .1 2 Radiation exposurex

All personnel exposed to physical agents such as ionizing & non-ionizing radiation,including ultraviolet rays or similar other physical agents shall be provided with adequateshielding or protection commensurate with the type of exposure involved.

x For Open Field Radiography works , requirements of Bhabha Atomic Research Centre(BARC)/ Atomic Energy Regulatory Board (AERB) shall be followed.

x The Contractor shall implement an effective system of control (as described in the AERBregulations) at site for handling radiography-sources & for avoiding its misuse & theft.



x The contractor shall generate the Format No: HSE-8 “Permit for radiation work” beforestart of work.

x In case the radiography work has to be carried out at day time, suitable methodology to beused so that other works, people are not affected.

3 . 3 .1 3 Explosives/Blasting operationsx

Blasting operations shall be carried out as per latest Explosive Rules (Indian / International)with prior permission. The Contractor shall obtain license from Chief Controller ofExplosives (CCoE) for collection, transportation, storage of explosives as well as forcarrying out blasting operations.x The Contractor shall prepare exclusive method statement (in cognizance with statutoryrequirements) for diffusing unfired explosives, if any, at project site before carrying outactual task. Nowhere blasting shall be carried out by the Contractor or its agency withoutthe involvement of competent supervisor and licensed blaster / shot blaster.

3 . 3 .1 4 Demolition/ Dismantling x

The contractor shall adhere to safe demolishing/ dismantling practices at all stages of workto guard against unsafe working practices.x The contractor shall disconnect service lines (power, gas supply, water, etc.)/ makealternate arrangements prior to start of work and restore them, if required as directed byPDIL/ Owner at no extra cost.x Before carrying out any demolition/ dismantling work, the contractor shall take priorapproval of PDIL/Owner and generate theFormat No.HSE-9. For revamp jobs in operatingplants where location of underground utilities is not known with certainty, the contractorshall depute an experienced engineer for supervision and shall make adequate arrangementsfor Fire fighting & First-Aid during the execution of these activities.x The Contractor shall arrange approved Job Safety Analysis (JSA) / Method Statement forthe specific demolition / dismantling task and corresponding action plan commensuratewith hazards / risks associated therein. In no case any activity related to demolition /dismantling shall be carried out by the Contractor without engaging own supervision / fieldengineer.

3 . 3 .1 5 Road Safety x

The Contractor shall ensure adequately planned road transport safety management system.x The vehicles shall be fitted with reverse warning alarms & flashing lights / fog-lights andusage of seat belts shall be ensured.x The Contractor shall also ensure a separate pedestrian route for safety of the workers andcomply with all traffic rules & regulations, including maintaining speed limit of 20 kmphor indicated by owner for all types of vehicles / mobile machinery. The maximum allowable speed shall be adhered to.x In case of an alert or emergency, the Contractor must arrange clearance of all the routes,roads, access. The Contractor shall deploy sufficient number of traffic controllers at projectsite routes / roads/ accesses, to alert reversing movement of vehicles & machinery as wellas pedestrians.

x Dumpers, Tippers, etc. shall not be allowed to carry workers within the plant area and alsoto & from the labour colony to & from project sites.

x Hydras shall only be allowed for handling the materials at fabrication/ storage yards and inno case shall be allowed to transport the materials over project / plant roads.



x The Contractor shall not deploy any such mobile machinery / equipments, which do nothave competent operator and / or experienced banks-man / signal-man. Such machinery /equipments shall have effective limit-switches, reverse-alarm, front & rear-end lights etc.and shall be maintained in good working order.

x The Contractor shall not carry-out maintenance of vehicles / mobile machinery occupyingspace on project / plant roads and shall always arrange close supervision for such works.

x For pipeline jobs, the contractor shall submit a comprehensive plan covering transportation,loading / unloading of pipes, movement of side booms, movement of vehicles on the ROW,etc.

x Contractor’s shall arrange /install visible road signs, diversion boards, caution boards, etcon project roads for safe movement of men and machinery.

3 . 3 .1 6 Welfare measures

Contractor shall, at the minimum, ensure the following facilities at work sites: x

A crèche at site where 10 or more female workers are having children below the age of 6years.x Adequately ventilated / illuminated rooms at labour camps & its hygienic up-keeping.x Reasonable canteen facilities at site and in labour camps at appropriate location dependingupon site conditions. Contractor shall make use of “industrial” variety of LPG cylinder &satisfactory illumination at the canteens. Necessary arrangement for efficient disposal ofwastes from canteens & urinals /toilets shall also be made and regular review shall be madeto maintain the ambience satisfactorily hygienic & shall also comply with all applicablestatutory requirements.x Adequately lighted & ventilated Rest rooms at site (separate for male workers and femaleworkers).x Urinals, Toilets, drinking water, washing facilities, adequate lighting at site and labourcamps, commensurate with applicable Laws / Legislation.

3 . 3 .1 7 Environment Protection

Contractor shall ensure proper storage and utilization methodology of materials that aredetrimental to the environment. Where required, Contractor shall ensure that only theenvironment friendly materials are selected and emphasize on recycling of waste materials,such as metals, plastics, glass, paper, oil & solvents. The waste that cannot be minimized,reused or recovered shall be stored and disposed of safely. In no way, toxic spills shall beallowed to percolate into the ground. The contractor shall not use the empty areas for dumpingthe wastes.

The contractor shall strive to conserve energy and water wherever feasible.

The contractor shall ensure dust free environment at workplace by sprinkling water on theground at frequent intervals. The air quality parameters for dust, poisonous gases, toxic releases,harmful radiations, etc. shall be checked by the contractor on daily basis and whenever needarises.

The contractor shall not be allowed to discharge chemicals, oil, silt, sewage, sullage and otherwaste materials directly into the controlled waters like surface drains, streams, rivers, ponds. Adischarge plan suggesting the methods of treating the waste before discharging shall besubmitted to PDIL/Owner for approval.



For pipeline jobs, top soil shall be stacked separately while making ROW through fields. Thisfertile soil shall be placed back on top after backfilling.

For offshore construction barges, arrangements shall be made for safe disposal of human, food& other wastes and applicable laws in this regard shall be followed.

3 . 3 .1 8 Rules & Regulations

All persons deployed at site shall be knowledgeable of and comply with the environmental laws,rules & regulations relating to the hazardous materials, substances and wastes. Contractor shallnot dump, release or otherwise discharge or disposes off any such materials without the expressauthorization of PDIL/Owner. An indicative list of Statutory Acts & Rules relating to HSE isgiven under Appendix-D.

3 . 3 .1 9 Weather Protection

Contractor shall take appropriate measures to protect workers from severe storms, rain, solarradiations, poisonous gases, dust, etc. by ensuring proper usage of PPEs like Sun glasses, Sunscreen lotions, respirators, dust masks, etc. and rearranging/ planning the construction activitiesto suit the weather conditions. Effective arrangement (without creating inconvenience to projectfacilities & permanent installations) for protecting workmen from hailstorm, drizzle in the formof temporary shelter shall be made at site.

3 . 3 .2 0 Communication

All persons deployed at the work site shall have access to effective means of communication sothat any untoward incident can be reported immediately and assistance sought by them.

All health & safety information shall be communicated in a simple & clear language easilyunderstood by the local workforce.

For information to all, typical subjects that should be communicated are: -

Inside the company (Top to down)

a. Quality Policyb. HSE Policy contents c. Environment Policy d. HSE Objectivese. Safety Cardinal Rulesf. HSE Target – reached or missedg. Praises & Warnings to personnel for HSE Managementh. Safety Walk Through Reports and safety defects / shortfalls (by management) i. HSE Audit resultsj. Revised Statutory Health & Safety provisions, if anyk. H & S publicity l. Suggestions

Inside the Company (Bottom to up)

a. Complaintsb. Compliances on safety defects / shortfallsc. Suggestionsd. Proposals for changes & improvementse. HSE Reports (including near-miss reports)



3 . 3 .2 1 Confined Space Entry

The contractor shall generate a work permit (Format No. HSE -7) before entering a confinedspace. People, who are permitted to enter into confined space, must be medically examined &certified by registered doctor, confirming their ‘medical fitness for working in confined space’.All necessary precautions mentioned therein shall be adhered to. An attendant shall be positioned outside a confined space for extending help during an emergency. All appropriatePPEs and air quality parameters shall be checked before entering a confined space. It shall beensured that the piping of the equipment which has to be opened is pressurefree by checkingthat blinds are in place, vents are open and volume is drained. Inside confined space works, onlyelectrical facilities / installations of 24V shall be permitted. Contactor shall ensure usage of safe& suitable arrangement of oxygen supply for individual workmen (during the course of work inconfined space), if oxygen concentration is found to be less than 19.5% (v/v) there.

3 . 3 .2 2 Heavy Lifts x

The contractor shall submit detailed rigging studies plan for PDIL/ Owner approval prior tolifting equipment which cannot be erected with a crane of approx. 100 MT capacity due toconstraints of its dimensions, location of foundation height, approach & weight. x Contractor shall generate the format no:HSE-15 “Permit for heavy lift/critical erection”

x Prior to actual lifting activities, contractor shall check the validity of the crane inspectioncertificate issued by statutory/ competent authority. This requirement shall also apply to allrigging equipments utilized for the job.

x The contractor shall, at all times, be responsible for all rigging activities.

x The Contractor shall ensure medical fitness of all workmen who are engaged / involved inerection of equipments, vessels etc. and such fitness checks shall be carried-out every sixmonths interval with the help of a registered medical practitioner & record shall bemaintained

x Adequate safety measures such as positive barricading, usage of appropriate PPEs, permitto work, etc. shall be taken during all heavy or critical lifts.

x For lifting any material (irrespective of shape, size or volume), at any height, it is alwaysadvisable to prepare a Plan of Erection (PoE) taking into consideration hazards & risksassociated therein – this can enable people to put their own experiences of various natures& side-by-side establish a practical method for risk-free erection / lifts. The contractor shallprepare PoE & shall document the same, when risks are identified as “medium” or “high”and the same shall be approved by its competent / qualified engineer.

3 . 3 .2 3 Key Performance Indicators

The contractor shall measure an activity in both leading & trailing indicators for statistical andperformance measurement. The activities pertaining to key performance indicators are coveredin Monthly HSE Report (Format No. HSE-5). The contractor shall try to achieve a statisticallyfair record and strive for its continual improvement.

Leading Indicators viz:-:

- Number of Safety Inductions carried-out at site (for workmen & staff members) - Number of HSE inspections carried out- Number of “Safety Walk Through” carried-out by site-head.



- Number of HSE shortfalls / lapses identified per contractor & closed-out in time.- Number of Safety Meetings conducted (in-house / with contractors) - Number of HSE Audits made (internal & external) vis-à-vis non conformances raised- Number of HSE Awareness / Motivational program conducted by contractors- Number of HSE Trainings conducted at site for supervisors & workmen - Study of Near miss case reported- Encouragements / Awards / Recognitions to workmen, job supervisors & field engineers.- Suggestions for improvement

Trailing Indicators viz:-:

- Calculation of HSE statistics viz frequency rate, severity rate, LTA free manhours,etc- Analysis of incidents / accidents (nature, severity, types etc.)- Study of Incident / Accident with respect to :-

ƒ Varietyƒ Period of the year / project spanƒ Timings of the incident / accidentƒ Age profile of victimsƒ Body parts involvedƒ Penalty levied for causing incident / accident

3 . 3 .2 4 Unsuitable Land Conditions

Contractor shall take appropriate measures and necessary work permits/clearances if work is tobe done in or around marshy areas, river crossings, mountains, monuments, etc. The Contractorshall make right assessment and take all necessary action for developing work areas to makethem safe & suitable for crane operations or other vehicular movement before carrying out anyproject related activity / operation. Contractor shall take all necessary actions to make thesurroundings of its site establishments (site office, stores, lay-down area etc.) work-worthysafe and secure.

3 . 3 .2 5 Under Water Inspection

Contractor shall ensure that boats and other means used for transportation, surveying &investigation works shall be certified seaworthy by a recognized classification society. It shallbe equipped with all life saving devices like life jackets, adequate fire protection arrangementsand shall posses communication facilities like cellular phones, wireless, walkie-talkie. Alldivers used for seabed surveys, underwater inspections shall have required authorized license,suitable life saving kit. Number of hours of work by divers shall be limited as per regulations.PDIL/ Owner shall have the right to inspect the boat and scrutinize documents in this regard.

3 . 3 .2 6 Excavation

The Contractor shall obtain permission from competent authorities prior to excavation whereverrequired.

The Contractor shall locate the position of buried utilities (water line, cable route, etc.) byreferring to project / plant drawing / in consultation with PDIL/Owner. The Contractor shall startdigging manually to locate the exact position of buried utilities & thereafter use mechanicalmeans.

The Contractor shall keep soil heaps at least 1.5 M away from edge or a distance equal to depthof pit (whichever is more)



The Contractor shall maintain sufficient “angle of repose” during excavation – shall alsoprovide slope or suitable bench as decided by PDIL / Owner.

The Contractor shall arrange “battering” or “benching” wherever required for preventingcollapse of edge of excavations.

The Contractor shall identify & arrange de-watering pump or well-point system to prevent earthcollapse due to heavy rain / influx of underground water.

The Contractor shall arrange protective fencing / barricading with warning signal aroundexcavated pits, trenches, etc. along with minimum 2 (two) entries, exits / escape ladders.

The Contractor must avoid “underpinning” / under-cutting to prevent collapse of chunk of earthduring excavation

The Contractor shall use “stoppers” to prevent over-run of vehicle wheels at the edge ofexcavated pits / trenches.

The Contractor shall arrange strengthening of “shoring” & “strutting” proactively to avoidcollapse of earth / edges due to vehicular movement in close proximity of excavated areas / pits/ trenches, etc.

3 . 4 Tool Box Talks (TBT)

Contractor shall conduct daily TBT with workers prior to start of work and shall maintainproper record of the meeting. A suggested format is given below. The TBT is to be conductedby the immediate supervisor of the workersThe Contractor shall conduct TBT before start of every morning or evening shift or night shiftactivities, for alerting the workers on specific hazards and their appropriate dos & don’ts. TheContractor shall provide sufficient rests to the site workmen and their foremen to avert fatigue& thereby endangering their lives during the course of site works.

TOOL BOX TALK RECORDING SHEET Date & Time Work LocationSubject (Nature of work)PresenterHazards involvedPrecautions to be taken

Worker's Name Signature Section

Remarks, in any

The topics during TBT shall include

- Hazards related to work assigned on that day and precautions to be taken.- Any forthcoming HSE hazards/events/instruction/orders, etc.

The above record can be kept in local language, which workers can read. These records shall bemade available to PDIL/ Owner whenever demanded.



3 . 5 Training & Induction Programmex

Initial induction of workers into Construction oriented activities and appraising them aboutthe methodology of works and how to carry-out safely and the same should not be intermixed with Tool Box Talks or HSE Training. In this regard careful action should be made& maintained for imparting HSE induction to every individual, irrespective of histask/designation/level of employment, whereas, HSE Training should be imparted tospecific person/group of people who are to carry-out that specific task more than once – forexample, Riggers must be trained for working at heights, welders must be trained for workin confined space, fitters/carpenters, mesons must be trained for work at heights, etc.

x Contractor shall conduct Safety induction programme on HSE for all his workers andmaintain records. The Gate Pass shall be issued only to those workers who successfullyqualify the Safety induction programme.

x The Contractor shall brief the visitors about the HSE precautions which are required to betaken before their proceeding to site and make necessary arrangements to issue appropriatePPEs like Aprons, hard hats, ear-plugs, goggles & safety shoes etc., to his visitors. TheContractor shall always maintain relevant acknowledgement from visitor on providing himbrief information on HSE actions.

x Contractor shall ensure that all his personnel possess appropriate training to carry out theassigned job safely. The training should be imparted in a language understood by them andshould specifically be trained about

- Potential hazards to which they may be exposed at their workplace- Measures available for prevention and elimination of these hazards

The topics during training shall cover, at the minimum: -

- Why safety should be considered during work - explanation- Education about hazards and precautions required- Employees’ duties & responsibilities- Emergency and evacuation plan- HSE requirements during project activities- Fire fighting and First-Aid- Use of PPEs - Occupational health issues – dos & don’ts- Local laws on intoxicating drinks, drugs, smoking in force- Common environmental subjects – lighting, ventilation, vibration, smoke/fumes etc.

x Records of the training shall be kept and submitted to PDIL/ Owner.

x The Contractor shall make regular program for conducting Safety Training on varioustopics related to various activities & their safe-guarding utilizing experienced persons /outside agency / faculty. A program for Safety Training (indicative list as per Appendix –F)shall be furnished by the Contractor in its HSE Plan .

x For offshore and jetty jobs, contractor shall ensure that all personnel deployed haveundergone a structured sea survival training including use of lifeboats, basket landing, useof radio communication etc. from an agency acceptable to Owner/PDIL.



3 . 6 ADDITIONAL SAFETY REQUIREMENTS FOR WORKING INSIDE A RUNNINGPLANT

As a minimum, the contractor shall ensure adherence to following safety requirements whileworking in or in the close vicinity of an operating plant:

a) Contractor shall obtain permits for Hot work, Cold work, Excavation and Confined Spacefrom Owner in the prescribed format.

b) The contractor shall monitor record and compile list of his workers entering the operationalplant/unit each day and ensure & record their return after completing the job.

c) Contractor’s workers and staff members shall use designated entrances and proceed bydesignated routes to work areas only assigned to them. The workers shall not be allowed toenter units' area, tanks area, pump rooms, etc. without work authorization permit.

d) Work activities shall be planned in such a way so as to minimize the disruption of otheractivities being carried out in an operational plant/unit and activities of other contractors.

e) The contractor shall submit a list of all chemicals/toxic substances that are intended to beused at site and shall take prior approval of the Owner.

f) Specific training on working in a hydrocarbon plant shall be imparted to the work force andmock drills shall be carried out for Rescue operations/First-Aid measures.

g) Proper barricading/cordoning of the operational units/plants shall be done before startingthe construction activities. No unauthorized person shall be allowed to trespass. The heightand overall design of the barricading structure shall be finalized in consultation with theOwner and shall be got approved from the Owner.

h) Care shall be taken to prevent hitting underground facilities such as electrical cables,hydrocarbon piping during execution of work.

i) Barricading with water curtain shall be arranged in specific/critical areas wherehydrocarbon vapors are likely to be present such as near horton spheres or tanks.Positioning of fire tenders (from owner) shall also be ensured during execution of criticalactivities.

j) Emergency evacuation plan shall be worked out and all workmen shall be apprised aboutevacuation routes. Mock drill operations may also be conducted.

k) Flammable gas test shall be conducted prior to any hot work using appropriate measuringinstruments. Sewers, drains, vents or any other gas escaping points shall be covered withflame retardant tarpaulin.

l) Respiratory devices shall be kept handy while working in confined zones where there is adanger of inhalation of poisonous gases. Constant monitoring of presence of Gas/Hydrocarbon shall be done.

m) Clearance shall be obtained from all parties before starting hot tapping, patchwork on livelines and work on corroded tank roof.

n) Positive isolation of line/equipment by blinding for welding/cutting/grinding shall be done.Closing of valve will not be considered sufficient for isolation.



o) Welding spatters shall be contained properly and in no case shall be allowed to fall on theground containing oil. Similar care shall be taken during cutting operations.

p) The vehicles, cranes, engines, etc. shall be fitted with spark arresters on the exhaust pipeand got it approved from Safety Department of the Owner.

q) Plant air should not be used to clean any part of the body or clothing or use to blow off dirton the floor.

r) Gas detectors should be installed in gas leakage prone areas as per requirement of Owner'splant operation personnel.

s) Experienced full time safety personnel shall be exclusively deployed to monitor safetyaspects in running plants.

3 . 7 Self Assessment And Enhancement

The contractor shall develop a method of check & balance through self assessment &enhancement techniques and shall explore the opportunities for continual improvement in theHSE system.

3 . 8 HSE Promotion

The contractor shall encourage his workforce to promote HSE efforts at workplace by way oforganizing workshops/seminars/training programmes, celebrating HSE awareness weeks &National Safety Day, conducting quizzes & essay competitions, distributing pamphlets, posters& material on HSE, providing incentives for maintaining good HSE practices and grantingincentives / bonus for completing the job without any lost time accident.

3 . 9 Lock Out and Tag Out (LOTO) for isolation of energy sourcex

Contractor shall follow the LOTO/Isolation procedure of owner for all energy sourceisolations installed/under purview by /of owner ie. “Brown field”x For all the other energy source (not under purview of client/owner) i.e “Green field”Contractor shall develop a system to ensure the isolation of equipments, pipelines, Vessel,electrical panels from the energy source covering following as minimum:-

- Identification of all energy source viz electrical, mechanical, hydraulic, pneumatic,chemical, thermal, gravitational, radiation and other forms of stored or kineticenergy.

- Establishing the energy isolation devices viz: manually operated electrical circuitbreakers, disconnection switches, blind flanges, etc

- Installation of Lock Out devices for preventing the inadvertent release of storedenergy and Tag Out devices ( “Danger”, “Do Not operate” or Do not Remove” tags)to indicate that testing, maintenance or servicing is underway and the device cannotbe operated until the tag out device is removed.

- Lock Out and Tag out log book- Permit for isolation and de-isolation of energy source as per format NO: HSE-16- Availability of competent persons like experienced operators at substations, pump

house, units, etc, ; supervisors,etc.x Contractor shall ensure that all the sources are locked out and tagged properly before givingclearance to start the job.x After the completion of job, contractor shall ensure all tools and tackles are removedand nobody is present in the working area and signing on LOTO log book.



x Only on confirmation of above the contractor will remove their lock and tag from theisolation points and give instructions for energizing the same. Only the person carrying outthe task shall himself carry the key for the lock in /Lock out.

4 . 0 DETAILS OF HSE MANAGEMENT SYSTEM BY CONTRACTOR

4 . 1 On Award Of Contract

The Contractor shall submit a comprehensive Health, Safety and Environment Plan orprogramme for approval by PDIL/Owner prior to start of work. The Contractor shall participate inthe pre-start meeting with PDIL/Owner to finalize HSE Plans which shall including thefollowing:

- HSE policy & Objectives- Job procedure to be followed by the Contractor for construction activities including

handling of equipments, scaffolding, electric installations, etc. describing the risksinvolved, actions to be taken and methodology for monitoring each activity. Indicative listof procedures is enclosed as Annexure-H

- PDIL/Owner review/audit requirement.- Organization structure along with responsibility and authority, on HSE activities. - Administrative & disciplinary steps involving implementation of HSE requirements- Emergency evacuation plan/ procedures for site and labour camps- Job Safety Analysis for high risk jobs- Procedures for reporting & investigation of accidents and near misses.- HSE Inspection - HSE Training programmes at project site- HSE Awareness programmes, at project site- Reference to Rules, Regulations and statutory requirements.- HSE documentation viz reporting, analysis & record keeping.

4 . 2 During Job Execution

Contractor shall implement approved Health, Safety and Environment management programmeincluding but not limited to as brought out under para 3.0. Contractor shall also ensure:

x to arrange workmen compensation insurance, registration under ESI Act, third partyliability insurance, registration under BOCW Act, etc, as applicable.

x to arrange all HSE permits before start of activities (as applicable), like permits for hotwork, working at heights (Refer Format No. HSE-6), confined space (Refer Format No.HSE-7), Radiation Work Permit (Refer Format No. HSE-8), Demolishing/ DismantlingWork Permit (Refer Format No. HSE-9),Permit for erection/modification & dismantling ofscaffolding(Refer Format No:HSE-14), Permit for heavy lift/critical erection (Refer FormatNo:HSE-15) ,Permit for energy Isolation & De-isolation” (HSE-16) ,storage of chemical /explosive materials & its use and implement all precautions mentioned therein. In thisregard, requirements of Oil industry Safety Directorate Standard No. Std -105 "WorkPermit Systems” shall be complied with while working in existing Oil or Gas processingplants. List of the persons involved shall be maintained as annexure to the work permitissued for a particular activity.

x to submit, timely, the completed checklist on HSE activities in Format No.HSE-1, MonthlyHSE report in Format No.HSE-5 (use of web based package (www.PDIL.co.in/conthse) iscompulsory wherever the facility is available else a hard copy is to be submitted), accident/incident reports, investigation reports etc. as per PDIL/Owner requirements. Compliance ofinstructions on HSE shall be done by Contractor and informed urgently to PDIL/Owner.



x that his top most executive at site attends all the Safety Committee/HSE meetings arrangedby PDIL/Owner and carries out safety walk through regularly. Only in case of his absencefrom site that a second senior most person shall be nominated by him, in advance, andcommunicated to PDIL/Owner for performing the above tasks.

x display at site office and at prominent locations HSE Policy, caution boards, list ofhospitals, emergency services available, safety signs like Men at work, Speed Limits,Hazardous Area, various do’s & don’ts, etc.

x provide posters, banners for safe working to promote safety consciousness.

x identify, assess, analyze & mitigate the construction hazards & incorporate relevant controlmeasures before actually executing site works. (HIRAC = Hazard Identification, RiskAnalysis and Control).

x arrange testing, examination, inspection of own as well as borrowed constructionequipments / machinery (stationary & mobile) before being used at site and also atperiodical interval, through own resources and also by 3 rd party competent agencies (asdeemed fit in statutes). Records of such test, examination etc. shall be maintained & shallbe submitted to PDIL/Owner as & when asked for.

x carryout audits/inspection (internal & external) at his works as well as sub contractor worksas per approved HSE plan/procedure/programme & submit the compliance reports ofidentified shortfalls for PDIL/Owner review.

x arranging HSE training for site workmen (of his own & sub contractors) through internal orexternal faculty at periodical intervals.

x assistance & cooperate during HSE audits by PDIL/Owner or any other 3rd party and submitcompliance report.generate & submit of HSE records/report as per this specification.

x apprise PDIL/Owner on HSE activities at site regularly.

x carry-out all dismantling activities safely, with prior approval of PDIL/Owner representative.

x The Contractor shall ensure that “Hot works” and painting works do not continue at thesame place / location at project site for which chance or probability of “fire” incidentexists.

4 . 3 During Short Listing Of The Sub-Contractors

The contractor shall review the HSE management system of the sub-contractors in line with therequirements given in this specification. The contractor shall be held responsible for theshortcomings observed in the HSE management system of the sub-contractor(s) duringexecution of the job.



5 . 0 RECORDS

At the minimum, the contractor shall maintain/ submit HSE records in the following reportingformats/:

Safety Walk Through Report HSE-1Accident/ Incident Report HSE-2Supplementary Accident/ Incident Investigation report HSE-3Near Miss Incident Report HSE-4Monthly HSE Report HSE-5Permit for working at height HSE-5Permit for working in confined space HSE-7Permit for radiation work HSE-8Permit for demolishing/ dismantling HSE-9Daily Safety checklist HSE-10House keeping Assessment & compliance HSE-11Inspection of temporary electrical booth/installation HSE-12Inspection for scaffolding HSE-13Permit for erection/modification &dismantling of scaffolding HSE-14Permit for heavy lift/critical erection. HSE-15Permit for Energy isolation and de-isolation. HSE-16Permit for Excavation HSE-17Inspection reports of Equipment/tools/tackles * Report of Toolbox talks As indicated in

specificationPPE issue report/register *Site inspection reports * Training records *

(*) The formats shall be developed in consultation with PDIL/Owner



APPENDIX-A(Sheet 1 of 2)

A. IS CODES ON HSE

SP: 53 Safety code for the use, Care and protection of hand operated tools.

IS: 838 Code of practice for safety & health requirements in electric and gas weldingand cutting operations

IS: 1179 Eye & Face precautions during welding, equipment etc.

IS: 1860 Safety requirements for use, care and protection of abrasive grinding wheels.

IS: 1989 (Pt -II)Leather safety boots and shoes

IS: 2925 Industrial Safety Helmets

IS: 3016 Code of practice for fire safety precautions in welding & cutting operation.

IS: 3043 Code of practice for earthing

IS: 3764 Code of safety for excavation work

IS: 3786 Methods for computation of frequency and severity rates for industrial injuriesand classification of industrial accidents

IS: 3696 Safety Code of scaffolds and ladders

IS: 4083 Recommendations on stacking and storage of construction materials andcomponents at site

IS: 4770 Rubber gloves for electrical purposes

IS: 5121 Safety code for piling and other deep foundations

IS: 5216 (Pt-I) Recommendations on Safety procedures and practices in electrical works

IS: 5557 Industrial and Safety rubber lined boots

IS: 5983 Eye protectors

IS: 6519 Selection, care and repair of Safety footwear

IS: 6994 (Pt-I) Industrial Safety Gloves (Leather & Cotton Gloves)

IS: 7293 Safety Code for working with construction Machinery

IS: 8519 Guide for selection of industrial safety equipment for body protection

IS: 9167 Ear protectors

IS: 11006 Flash back arrestor (Flame arrestor)

IS: 11016 General and safety requirements for machine tools and their operation

IS: 11057 Specification for Industrial safety nets

IS: 11226 Leather safety footwear having direct moulded rubber sole

IS: 11972 Code of practice for safety precaution to be taken when entering a seweragesystem

IS: 13367 Code of practice-safe use of cranes

IS: 13416 Recommendations for preventive measures against hazards at working place



APPENDIX-A(Sheet 2 of 2)

B. INTERNATIONAL STANDARDS ON HSE

Safety Glasses : ANSI Z 87.1, ANSI ZZ 87.1, AS 1337, BS 2092, BS 1542, BS 679, DIN 4646/ 58311

Safety Shoes : ANSI Z 41.1, AS 2210, EN 345

Hand Gloves : BS 1651

Ear Muffs : BS 6344, ANSI S 31.9

Hard Hat : ANSI Z 89.1/89.2, AS 1808 , BS 5240, DIN 4840

Goggles : ANSI Z 87.1

Face Shield : ANSI Z 89.1

Breathing Apparatus : BS 4667, NIOSH

Welding & Cutting : ANSI Z 49.1

Safe handling of compressed: P-1 (Compressed Gas Association Gases in cylinders 1235Jefferson Davis Highway,Arlington VA 22202 - USA)

Full body harness : EN-361

Lanyard : EN-354

Karabiner : EN-362 and EN-12275



APPENDIX-BDETAILS OF FIRST AID BOX

- - - - - - - -- -- - - -- -- -- -- -- -- -- - - - - - - -- - - - - - -- - - ------------------------------------------------------- -- - - - - - - - -- -- - - - -----SL. DESCRIPTION QUANTITYNO. - - - - - - - -- -- - - -- -- -- -- -- -- -- - - - - - - -- - - - - - -- - - ------------------------------------------------------- -- - - - - - - - -- -- - - - -----

1 . Small size Roller Bandages, 1 Inch Wide (Finger Dressing small) 6 Pcs.2 . Medium size Roller Bandages, 2 Inches Wide (Hand & Foot Dressing) 6 Pcs.3 . Large size Roller Bandages, 4 Inches Wide (Body Dressing Large) 6 Pcs.4 . Large size Burn Dressing (Burn Dressing Large) 4 Pkts.5 . Cotton Wool (20 gms packing) 4 Pkts.6 . Antiseptic Solution Dettol (100 ml.) or Savlon 1 Bottle7 . Mercurochrome Solution (100 ml.) 2% in water 1 Bottle8 . Ammonia Solution (20 ml.) 1 Bottle9 . A Pair of Scissors 1 Piece1 0 . Adhesive Plaster (1.25 cm X 5 m) 1 Spool1 1 . Eye pads in Separate Sealed Pkt. 4 pcs. 1 2 . Tourniqut 1 No.1 3 . Safety Pins 1 Dozen1 4 . Tinc. Iodine/ Betadin (100 ml.) 1 Bottle1 5 . Polythene Wash cup for washing eyes 1 No. 1 6 . Potassium Permanganate (20 gms.) 1 Pkt. 1 7 . Tinc. Benzoine (100 ml.) 1 Bottle1 8 . Triangular Bandages 2 Nos.1 9 . Band Aid Dressing 5 Pcs.2 0 . Iodex/Moov (25 gms.) 1 Bottle2 1 . Tongue Depressor 1 No. 2 2 . Boric Acid Powder (20 gms.) 2 Pkt. 2 3 . Sodium Bicarbonate (20 gms.) 1 Pkt. 2 4 . Dressing Powder (Nebasulf) (10 gms.) 1 Bottle2 5 . Medicinal Glass 1 No.2 6 . Duster 1 No.2 7 . Booklet (English & Local Language) 1 No. each2 8 . Soap 1 No.2 9 . Toothache Solution 1 No.3 0 . Vicks (22 gms.) 1 Bottle3 1 . Forceps 1 No.3 2 . Note Book 1 No.3 3 . Splints 4 Nos.3 4 . Lock 1 Piece3 5 . Life Saving/Emergency/Over-the counter Drugs As decided at site

- - - - - - - -- -- - - -- -- -- -- -- -- -- - - - - - - -- - - - - - -- - - ------------------------------------------------------- -- - - - - - - - -- -- - Box size: 14" x 12" x 4"- - - - - - - -- -- - - -- -- -- -- -- -- -- - - - - - - -- - - - - - -- - - ------------------------------------------------------- -- - - - - - - - -- -- -

Note : The medicines prescribed above are only indicative. Equivalent medicines can also be used.A prescription, in this regard, shall be required from a qualified Physician.



APPENDIX-C

TYPE OF FIRES VIS-À-VIS FIRE EXTINGUISHERS

FireExtinguisher

Fire Water Foam CO2 Dry Powder Multi purpose(ABC)

Originated frompaper, clothes, wood

D D can controlminor surfacefires

can controlminor surfacefires

D

Inflammable liquidslike alcohol, diesel,petrol, edible oils,bitumen

² D D D D

Originated fromgases like LPG, CNG, H2

² ² D D D

Electrical fires² ² D D D

LEGEND :D

: CAN BE USED²

: NOT TO BE USED

Note: Fire extinguishing equipment must be checked at least once a year and after every use by anauthorized person. The equipment must have an inspection label on which the next inspection date isgiven. Type of extinguisher shall clearly be marked on it.



APPENDIX-D

List of Statutory Acts & Rules Relating to HSE

- The Indian Explosives Act and Rules

- The Motor Vehicle Act and Central Motor Vehicle Rules

- The Factories Act and concerned Factory Rules

- The Petroleum Act and Petroleum Rules

- The Workmen Compensation Act

- The Gas Cylinder Rules and the Static & Mobile Pressure Vessels Rules

- The Indian Electricity Act and Rules

- The Indian Boiler Act and Regulations

- The Water (Prevention & Control & Pollution) Act

- The Water (Prevention & Control of Pollution) Cess Act

- The Mines & Minerals (Regulation & Development) Act

- The Air (Prevention & Control of Pollution) Act

- The Atomic Energy Act

- The Radiation Protection Rules

- The Indian Fisheries Act

- The Indian Forest Act

- The Wild Life (Protection) Act

- The Environment (Protection) Act and Rules

- The Hazardous Wastes (Management & Handling) Rules

- The Manufacturing, Storage & import of Hazardous Chemicals Rules

- The Public Liability Act

- The Building and Other Construction Workers (Regulation of Employment and Condition of service)Act

- Other statutory acts Like EPF, ESIS, Minimum Wage Act.



APPENDIX-E (Sheet 1 of 12)

CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES

ACTIVITY TYPE OFHAZARD

EFFECT OFHAZARD PREVENTIVE MEASURES

(A) EXCAVATION

Pit Excavation upto 3.0m

Falling into pit Personal injury Provide guard rails/ barricade with warningsignalProvide at least two entries/ exits.Provide escape ladders.

Earth Collapse Suffocation/BreathlessnessBuried

Provide suitable size of shoring and strutting, ifrequired.Keep soil heaps away from the edge equivalent to1.5m or depth of pit whichever is more.Don't allow vehicles to operate too close toexcavated areas. Maintain at least 2m distancefrom edge of cut.Maintain sufficient angle of repose. Provideslope not less than 1:1 and suitable bench of 0.5mwidth at every 1.5m depth of excavation in allsoils except hard rock.Battering/benching the sides.

Contact with buried electriccables

Gas/ Oil

Pipelines

ElectrocutionExplosion

Obtain permission from competent authorities,prior to excavation, if required.Locate the position of buried utilities by referringto plant drawings.Start digging manually to locate the exactposition of buried utilities and thereafter usemechanical means.

Pit Excavation beyond 3.0m

Same as aboveplusFlooding due to excessive rain/underground water

Can causedrowning situation

Prevent ingress of waterProvide ring buoysIdentify and provide suitable size dewateringpump or well point system

Digging in the vicinity of existing Building/ Structure

Building/Structuremay collapseLoss of health &wealth

Obtain prior approval of excavation method fromlocal authorities.Use under-pining methodConstruct retaining wall side by side.

Movement ofvehicles/ equipments close to the edge of cut.

May cause cave-inor slides.Persons may getburied.

Barricade the excavated area with proper lightingarrangementsMaintain at least 2m distance from edge of cutand use stop blocks to prevent over-runStrengthen shoring and strutting



APPENDIX-E: (Sheet 2 of 12)

CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES (…Contd.)



Narrow deepexcavations for pipelines, etc.

Same as aboveplusFrequent cave-in or slides

May cause severeinjuries or provefatal

Battering/benching of sidesProvide escape ladders

Flooding due to Hydro- static testing

May arise drowningsituation

Same as above plusBail out accumulated waterMaintain adequate ventilation.

Rock by excavation blasting

Improper handling ofexplosives

May prove fatal Ensure proper storage, handling & carrying ofexplosives by trained personnel.Comply with the applicable explosive acts &rules.

Uncontrolled explosion


Allow only authorized persons to performblasting operations.Smoking and open flames are to be strictlyprohibited

Scattering of stone pieces in atmosphere

Can hurt people Use PPE like goggles, face mask, helmets etc.

Rock excavation by blasting (Contd)

Entrapping of persons/ animals.


Barricade the area with red flags and blow sirenbefore blasting.

Misfire May explodesuddenly

Do not return to site for at least 20 minutes orunless announced safe by designated person.

Piling Work Failure of pile- driving equipment

Can hurt people Inspect Piling rigs and pulley blocks before thebeginning of each shift.

Noise pollution Can cause deafnessand psychologicalimbalance.

Use personal protective equipments like earplugs, muffs, etc.

Extruding rods/casing

Can hurt people Barricade the area and install sign boardsProvide first-aid

Working in thevicinity of 'Live- Electricity'

Can causeelectrocution/Asphyxiation

Keep sufficient distance from Live-Electricity asper IS code.Shut off the supply, if possibleProvide artificial/rescue breathing to the injured

(B) CONCRETING

Air pollution bycement

May affectRespiratory System

Wear respirators or cover mouth and nose withwet cloth.

Handling ofingredients

Hands may getinjured

Use gloves & other PPE.

Protrudingreinforcement rods.

Feet may getinjured

Use Provide platform above reinforcement formovement of workers.



APPENDIX-E : (Sheet 3 of 12)


ACTIVITY TYPE OF HAZARD


Earthing of electrical mixers,vibrators, etc. not done.

Can causeelectrocution/asphyxiation

Ensure earthing of equipments and properfunctioning of electrical circuit beforecommencement of work.

Falling of materials from height

Persons may getinjured

Use hard hatsRemove surplus material immediately from workplace.Ensure lighting arrangements during night hours

Continuous pouring by samegang

Cause tiredness ofworkers and maylead to accident.

Insist on shift patternProvide adequate rest to workers betweensubsequent pours.

Revolving ofconcrete mixer/ vibrators

Parts of body orclothes may getentrapped.

Allow only mixers with hopperProvide safety cages around moving motorsEnsure proper mechanical locking of vibrator

Super-structure Same as aboveplusDeflection in props or shutteringmaterial

Shuttering/propsmay collapse andprove fatal

Avoid excessive stacking on shuttering materialCheck the design and strength of shutteringmaterial before commencement of workRectify immediately the deflection noted duringconcreting.

Passage to workplace

Improperly tied anddesignedprops/planks maycollapse

Ensure the stability and strength of passagebefore commencement of work.Do not overload and stand under the passage.

(C)REINFOR-CEMENT

Curtailment and binding of rods

Persons may getinjured

Use PPE like gloves, shoes, helmets, etc.Avoid usage of shift tools

Carrying of rodsfor shortdistances/at heights

Workers may getinjured their handsand shoulders.

Provide suitable pads on shoulders and use safetygloves.Tie up rods in easily liftable bundlesEnsure proper staging.

Checking of clear distance/cover with hands

Rods may cut orinjure the fingers

Use measuring devices like tape, measuring rods,etc.

Hitting projectedrods andstanding oncantilever rods.

Persons may getinjured and felldown

Use safety shoes and avoid standingunnecessarily on cantilever rodsAvoid wearing of loose clothes







Falling of material from height

May prove fatal Use helmetsProvide safety nets

Transportation of rods by trucks/trailers

Protruded rods mayhit the persons

Use red flags/lights at the endsDo not protrude the rods in front of or by the sideof driver's cabin.Do not extend the rods 1/3rd of deck length or1.5m whichever is less

(D)WELDING AND GAS CUTTING

Welding radiates invisible ultraviolet andinfra-red rays

Radiation candamage eyes andskin.

Use specified shielding devices and other PPE ofcorrect specifications.Avoid thoriated tungsten electrodes for GTAW

Improper placement ofoxygen andacetylene cylinders

Explosion may occur Move out any leaking cylinderKeep cylinders in vertical positionUse trolley for transportation of cylinders andchain themUse flashback arrestors

Leakage/ cuts inhoses

May cause fire Purge regulators immediately and then turn offNever use grease or oil on oxygen lineconnections and copper fittings on acetylene linesInspect regularly gas carrying hosesAlways use red hose for acetylene & otherfuel gases and black for oxygen

Opening-up of cylinder

Cylinder may burst Always stand back from the regulator whileopening the cylinderTurn valve slowly to avoid burstingCover the lug terminals to prevent shortcircuiting

Welding of tanks, container or pipes storing flammable liquids

Explosion may occur Empty & purge them before weldingNever attach the ground cable to tanks, containeror pipe storing flammable liquidsNever use LPG for gas cutting




CONSTRUCTION HAZARDS, THEIR EFFECTS & PREVENTIVE MEASURES …(Contd.)



(E) RADIOGRAPHY

Ionizing radiation

Radiations may reactwith the skin and cancause cancer, skinirritation, dermatitis,etc.

Ensure Safety regulations as per BARC/AERBbefore commencement of job.Cordon off the area and install Radiation warningsymbolsRestrict the entry of unauthorized personsWear appropriate PPE and film badges issued byBARC/AERB

Transpor-tation and Storage of Radiog-raphy source

Same as above Never touch or handle radiography source withhandsStore radiography source inside a pit in anexclusive isolated storage room with lock andkey arrangement. The pit should be approved byBARC/AERB.Radiography source should never be carriedeither in passenger bus or in a passengercompartment of trains.BARC/AERB has to be informed before sourcemovement.Permission from Director General of CivilAviation is required for booking radio isotopeswith airlines.

Loss of Radioisotope

Same as above Try to locate with the help of Survey Meter.Inform BARC/AERB (*)

(F) ELECTRICAL INSTALLATIONAND USAGE

Short circuiting Can causeElectrocution or Fire

Use rubberized hand gloves and other PPEDon't lay wires under carpets, mats or door ways.Allow only licensed electricians to perform onelectrical facilitiesUse one socket for one applianceEnsure usage of only fully insulated wires orcablesDon't place bare wire ends in a socketEnsure earthing of machineries and equipmentsDo not use damaged cords and avoid temporaryconnectionsUse spark-proof/flame proof type fielddistribution boxes.

(*) Atomic Energy Regulatory Board (AERB),Bhabha Atomic Research Centre (BARC)Anushaktinagar, Mumbai – 400 094







Do not allow open/bare connectionsProvide all connections through ELCBProtect electrical cables/equipment's from waterand naked flamesCheck all connections before energizing

Overloading of Electrical System

Bursting of systemcan occur whichleads to fire

Display voltage and current ratings prominentlywith 'Danger' signs.Ensure approved cable size, voltage grade andtypeSwitch off the electrical utilities when not in useDo not allow unauthorized connections.Ensure proper grid wise distribution of Power

Improper laying of overhead and underground transmissionlines/cables

Can causeelectrocution andprove fatal

Do not lay unarmoured cable directly on ground,wall, roof of treesMaintain at least 3m distance from HT cablesAll temporary cables should be laid at least 750mm below ground on 100 mm fine sandoverlying by brick solingProvide proper sleeves at crossings/ inter-sectionsProvide cable route markers indicating the typeand depth of cables at intervals not exceeding30m and at the diversions/termination

(G) FIRE PREVENTION AND PROTECTION

Small fires can become big ones and may spread to thesurroundingareas

Cause burn injuriesand may prove fatal

In case a fire breaks out, press fire alarm systemand shout "Fire, Fire"Keep buckets full of sand & water/ fireextinguishing equipment near hazardouslocationsConfine smoking to 'Smoking Zones' only.Train people for using specific type of firefighting equipments under different classes of fireKeep fire doors/shutters, passages and exit doorsunobstructedMaintain good housekeeping and first-aid boxes(for details refer Appendix-B)Don't obstruct assess to Fire extinguishers.Do not use elevators for evacuation during fire.Maintain lightening arrestors for elevatedstructuresStop all electrical motors with internalcombustion







Move the vehicles from dangerous locationsRemove the load hanging from the crane boomsRemain out of the danger areas.

Improper selection of Fire extinguisher

It may notextinguish the fire

Ensure usage of correct fire extinguisher meantfor the specified fire (for details refer Appendix-C).Do not attempt to extinguish Oil and electricfires with water. Use foam cylinders/CO /sand2

or earth. Improper storage of highlyinflammable substances

Same as above Maintain safe distance of flammable substancesfrom source of ignitionRestrict the distribution of flammable materialsto only min. necessary amountConstruct specifically designed fuel storagefacilitiesKeep chemicals in cool and dry place away fromheat. Ensure adequate ventilation Before welding operation, remove or shield theflammable material properlyStore flammable materials in stable racks,correctly labeled preferably with catchmenttrays.Wipe off the spills immediately

Short circuiting of electricalsystem

Same as aboveCan causeElectrocution

Don't lay wires under carpets, mats or door waysUse one socket for one appliance.Use only fully insulated wires or cablesDo not allow open/bare connectionsProvide all connections through ELCBEnsure earthing of machineries and equipments

(H) VEHICULAR MOVEMENT

Crossing theSpeed Limits (Rash driving)

Personal injury Obey speed limits and traffic rules strictlyAlways expect the unexpected and be adefensive driverUse seat belts/helmetsBlow horn at intersections and duringovertaking operations.Maintain the vehicle in good conditionDo not overtake on curves, bridges and slopes

Adverse weather condition

Same as Above Read the road ahead and ride to the leftKeep the wind screen and lights cleanDo not turn at speed.Recognize the hazard, understand the defenseand act correctly in time.







Consuming alcohol beforeand during thedriving operation

Same as above Alcohol and driving do not mix well. Eitherchoose alcohol or driving.If you have a choice between hitting a fixedobject or an on-coming vehicle, hit the fixedobjectQuit the steering at once and become a passenger.Otherwise take sufficient rest and then drive.Do not force the driver to drive fast and round theclock.Do not day dream while driving

Falling objects/ Mechanical failure

May prove fatal Ensure effective braking system, adequatevisibility for the drives, reverse warning alarm..Proper maintenance of the vehicle as permanufacturer instructions

(I) PROOF TESTING (HYDROSTATI C /PNEUMATIC TESTING)

Bursting of piping Collapse of tanks Tanks flying off

May cause injuryand prove fatal

Prepare test procedure & obtain PDIL/owner'sapprovalProvide separate gauge for pressurizing pumpand piping/equipmentCheck the calibration status of all pressuregauges, dead weight testers and temperaturerecordersTake dial readings at suitable defined intervalsand ensure most of them fall between 40-60% ofthe gauge scale rangeProvide safety relief valve (set at pressureslightly higher than test pressure) while testingwith air/ nitrogenEnsure necessary precautions, stepwise increasein pressure, tightening of bolts/nuts, grouting, etc.before and during testingKeep the vents open before opening any valvewhile draining out of water used for hydro-testingof tanks.Pneumatic testing involves the hazard of releasedenergy stored in compressed gas. Specific caremust therefore be taken to minimize the chanceof brittle failure during a pneumatic leak test.Test temperature is important in this regard andmust be considered when the designer choosesthe material of construction.







A pressure relief device shall be provided, havinga set pressure not higher than the test pressureplus the lesser of 345 KPa (50 psi) or 10% of thetest pressure.The gas used as test fluid, if not air, shall benonflammable and nontoxic.

(J)WORKING ATHEIGHTS

Person can falldown

May sustain severeinjuries or provefatal

Provide guard rails/barricade at the work placeUse PPE like full body harness, life line, helmets,safety shoes, etc.Obtain a permit before starting the work at heightabove 3 metersFall arrest and safety nets, etc. must be installedProvide adequate working space (min. 0.6 m)Tie/weld working platform with fixed supportUse roof top walk ladder while working on aslopping roofsAvoid movement on beams

May hit thescrap/materialstacked at theground or inbetween

Keep the work place neat and cleanRemove the scrap immediately

Material can fall down

May hit the workersworking at lowerlevels and provefatal

Same as above plusDo not throw or drop materials or equipmentfrom height. I.e. do not bomb materialsAll tools to be carried in a tool-kitBag or on working uniformRemove scrap from the planksEnsure wearing of helmet by the workersworking at lower levels

(K) CONFINED SPACES

Suffocation/ drowning

Unconsciousness,death

Use respiratory devices, if reqd. Avoid over crowding inside a confined spaceProvide Exhaust fans for ventilationDo not wear loose clothes, neck ties, etcFulfill conditions of the permit







Check for presence of hydrocarbons, O level2

Obtain work permit before entering a confinedspaceEnsure that the connected piping of theequipment which is to be opened is pressurefree, fluid has been drained, vents are open andpiping is positively isolated by a blind flange

Presence of foul smell and toxicsubstances

Inhalation can posethreat to life

Same as above plusCheck for hydrocarbon and Aromatic compoundsbefore entering a confined spaceDepute one person outside the confined space forcontinuous monitoring and for extending help incase of an emergency

Ignition/ flamecan cause fire

Person may sustainburn injuries orexplosion may occur

Keep fire extinguishers at a hand distanceRemove surplus material and scrap immediatelyDo not smoke inside a confined spaceDo not allow gas cylinders inside a confinedspaceUse low voltage (24V) lamps for lightingUse tools with air motors or electric tools withmax. voltage of 24VRemove all equipments at the end of the day

(L) HANDLING AND LIFTING EQUIPMENTS

Failure of load lifting and movingequipments

Can cause accidentand prove fatal

Avoid standing under the lifted load and withinthe operating radius of cranes Check periodically oil, brakes, gears, horns andtyre pressure of all moving machineryCheck quality, size and condition of all chainpulley blocks, slings, U-clamps, D-shackles, wireropes, etc.Allow crane to move only on hard, firm andleveled ground.Allow lifting slings as short as possible andcheck gunny packings at the friction pointsDo not allow crane to tilt its boom while movingInstall Safe Load IndicatorEnsure certification by applicable authority







Overloading of liftingequipments

Same as above Safe lifting capacity of derricks and wincheswritten on them shall be got verifiedThe max. safe working load shall be marked onall lifting equipments Check the weight of columns and other heavyitems painted on them and accordingly decideabout the crane capacity, boom and angle oferectionAllow only trained operators and riggers duringcrane operation.

Overhead electrical wires

Can causeelectrocution andfire

Do not allow boom or other parts of crane tocome within 3m reach of overhead HT cablesHook and load being lifted shall preferablyremain in full visibility of crane operators.

(M)SCAFFOLDING, FORMWORKANDLADDERS

Person can falldown

Person May sustainsevere injuries andprove fatal

Provide guard rails for working at heightFace ladder while climbing and use both hands.Ladders shall extend about 1m above landing foreasy access and tying up purposeDo not place ladders against movable objects andmaintain base at 1/4 unit of the working length ofthe ladder.Suspended scaffolds shall not be less than 500mm wide and tied properly with ropesNo loose planks shall be allowed Use PPE, like helmets, safety shoes,etc

Failure of scaffolding material

Same as above Inspect visually all scaffolding materials forstability and anchoring with permanentstructures.Design scaffolding for max. load carryingcapacity.Scaffolding planks shall not be less than 50X250mm full thickness lumber or equivalent. Theseshall be cleated or secured and must extend overthe end supports by at least 150mm and not morethan 300mmDon't overload the scaffoldsDo not splice short ladders to make a longer one.Vertical ladders shall not exceed 6m.

Material can fall down

Persons working atlower level getsinjured

Remove excess material and scrap immediatelyCarry the tools in a tool-kit bag onlyProvide safety nets







(N)STRUCTURAL WORKS

Personalnegligence and danger of fall

Can cause injury orcasualty

Do not take rest inside rooms built for weldingmachines or electrical distribution system.Avoid walking on beams at heightWear helmet with chin strap and full bodyharness while working at height.Use hand gloves and goggles during grindingoperationsCover or mark the sharp and projected edgesDo not stand within the operating radius ofcranes

Lifting/ slipping of material

Same as above Do not stand under the lifted loadStack properly all the materials. Avoid slippageduring handlingControl longer pieces lifted up by cranes fromboth endsRemove loose materials from heightEnsure tightening of all nuts & bolts

(O)PIPELINEWORKS

Erection/ lowering failure

Can cause injury Do not stand under the lifted loadDo not allow any person to come within theradii of the side boom handling pipesCheck the load carrying capacity of the liftingtools & tacklesUse safe Load IndicatorsUse appropriate PPEs

Other Same as above Wear gum boots in marshy areas Allow only one person to perform signalingoperations while lowering of pipesProvide night caps on pipesProvide end covers on pipes for stoppage of pigswhile testing/ cleaning operations

(P)GRITBLASTING

Pollution inneighboringarea, hit by grits and highpressure air

Can cause personalinjury

Ensure the blasting is done in enclosed shed.Keep safe distance while blasting operations.Wear positive pressure blast hood or helmetwith view –window, ear-muff/plug, gloves,overall or leather coat /apron, rubber shoes.



APPENDIX-F

TRAINING SUBJECTS / TOPICS(For contractors’ personnel)

1 . The Law & Safety – Statutory Requirement / Applicable statutes / Duties of employer / employee

2 . Policy & Administration – Why HSE? / Duties & Responsibilities of Safety Personnel at projectsite / Effect of incentive on accident prevention

3 . HSE & Supervision – Duties of Supervisor / HSE integrated supervision / Who should be heldresponsible for site accidents?

4 . Safety Budget / Cost of Accidents – Direct costs / Indirect costs

5 . Hazard Identification / Type of hazards / HIRAC

6 . Behavioural Safety & Motivation

7 . Housekeeping – Storage / Stacking / Handling of materials / Hydra handling

8 . Occupational Health in Construction sector

9 . Personal Protective Equipments – Respiratory & Non- respiratory

1 0 . Electricity & Safety – ELCB / Fuse / Powered tools / Project illumination

1 1 . Handling of Compressed Gas – Transportation / Storage / FBAs / Fire prevention

1 2 . Machine Safety – Machine guarding / Maintenance

1 3 . Transportation – Hazards & risks in transp. of materials / ODC consignments

1 4 . Cranes & Other Lifting machinery – Legal requirements vis-à-vis essential safety requirements.

1 5 . Communication – HSE Induction / TBTs / Safety Committee / Safety meeting / Safetypropaganda / Publicity.

1 6 . Excavation – Risks & Dangers / Safety measures

1 7 . Working at Heights – Use of ladder / Work on roofs / Scaffolds / Double harness lanyards / Life-line / Fall arrester / Safety Nets / Floor openings

1 8 . Hazards in Welding & important safety precautions

1 9 . Gas Cutting – Hazards & safety measures

2 0 . Fire prevention & fire protection



APPENDIX - GCONSTRUCTION POWER BOARD( typ)



APPENDIX-H

LIST OF PROCEDURES (MINIMUM) TO BE FORMING PART OF HSE PLAN:-

A. HSE Management Procedures:x

HSE Risk Management (including JSA/HIRA)x HSE Legal Compliance and Other Requirementsx HSE Objectives & Performancex HSE Training and Competence (including Induction)x HSE Motivation & Award Schemex HSE Auditsx HSE Meetingsx HSE Sub Contractor Managementx HSE Emergency Managementx HSE Incidents Reporting and Managementx HSE Reportsx HSE Management System Reviewx HSE Change Managementx HSE procedure for Behaviour based Safetyx First Aid & Managementx Roles, Responsibility, accountabilities and Authorities

B. Job procedures/Safe Operating proceduresx

Setting Up Site & Signage’sx Handling of Electrical Appliancesx Working at Height x Confined Space Entryx Permit to Work (including hot works)x Housekeeping x Lifting Operationsx Transportation of materials including Manual Handlingx Compressed Air Tools and Unitsx Earthmoving Operations & excavationx Scaffolding x Fire Prevention/Protectionx Hazardous Substance handling & Storagex Radiation Hazard x Personal Protective Equipment



FORMAT NO. : HSE-1 REV 0(Sheet 1 of 6)

SAFETY WALK-THROUGH REPORT(Name & signature of walk through performer to be inserted at the bottom of each page)

Project : _____________ Report no. : ___________

Date : _____________ Contractor : ___________

Inspection by :_____________ Owner : ___________

Frequency : Monthly Job no. : ___________

Note : Write ‘NA’ wherever the item is not applicable

SL.NO. ITEM Satisafctory

/ Yes

Nonsatisfactory/

NoRemarks Action

1 . HOUSEKEEPING a) Waste containers provided and usedb) Sanitary facilities adequate and Clean

c) Passageways and Walkways Clear

d) General neatness of working areas

e) Other

2 . PERSONNEL PROTECTIVE EQUIPMENT

a) Goggles; Shieldsb) Face protection

Hearing protection

Foot protectione) Hand protection

f) Respiratory Masks etc.

g) Full body harness conforming to Cȯ , EN 361

h) Hard hat (HDPE)

i) Other

3 . EXCAVATIONS/OPENINGS

a) Openings properly covered or barricadedb) Excavations shored

c) Excavations barricaded

d) Overnight lighting provided

e) Other

Safety walk-through performer (Name & Signature)……………………………………………..





/ Yes

Nonsatisfactory/

NoRemarks Action

4 . WELDING & GAS CUTTING

a) Gas cylinders chained upright

b) Cables and hoses not obstructing

c) Screens or shields used

d) Flammable materials protected

e) Live electrode bits contained properly

f) Fire extinguisher (s) accessible

g) Other

5 . SCAFFOLDING & BARRICADING

a) Fully decked platforms

b) Guard and intermediate rails in place

c) Toe boards in place

d) Adequate shoring

e) Adequate access

f) Positive barricading for critical activities

g) Installation of warning signs

h) Other

6 . LADDERS

a) Extension side rails 1 m above

b) Top of landing

c) Properly secured

d) Angle + 70 from horizontal0

e) Other

Safety walk-through performer (Name & Signature)……………………………………………..





/ Yes

Nonsatisfactory

/No Remarks Action

7 . HOISTS, CRANES AND DERRICKS

a) Condition of cables and sheaves OK

b) Condition of slings, chains, hooks and eyesO.K.

c) Inspection and maintenance log-booksmaintained

d) Outriggers used

e) Reverse horn installed / active / coupled withgear

f) Signs/barricades provided

g) Signals observed and understood

h) Qualified operators

i) Other

8 . MACHINERY, TOOLS AND EQUIPMENT

a) Proper instruction

b) Safety devices

c) Proper cords

d) Inspection and maintenance

e) Other

9 . VEHICLE AND TRAFFIC

a) Rules and regulations observed

b) Inspection and maintenance

c) Licensed drivers

d) Other

Safety walk-through performer (Name & Signature)………………………………………





/ Yes

Nonsatisfactory

/No Remarks Action

1 0 . TEMPORARY FACILITIES

a) Emergency instructions posted

b) Fire extinguishers provided

c) Fire-aid equipment available

d) Secured against storm damage

e) General neatness

f) In accordance with electrical requirements

g) Other

1 1. FIRE PREVENTION

a) Personnel trained & instructed to make useof facility

b) Fire extinguishers checked periodically &record maintained

c) No smoking in Prohibited areas.

d) Fire Hydrants not obstructed Clear

e) Other Regular fire drill conducted

1 2. ELECTRICAL

a) Use of 3-core armored cables everywhere

b) Usage of 'All insulated' or 'double-insulated'electrical tools

c) All electrical connection are routed throughELCB

d) Natural Earthing at the source of power(Main DB)

e) Continuity and tightness of earth conductor

f) Effective covering of junction boxes, panelsand other energized wiring places

g) Ground fault circuit interrupters provided

h) Prevention of tripping hazards maintained

f) DCP extinguishers arranged & licensedelectrician engaged at site

Safety walk-through performer (Name & Signature)…………………………………………





/ Yes

Nonsatisfactory

/No Remarks Action

1 4 . HANDLING AND STORAGE OFMATERIALS

a) Safely stored or stackedb) Passageways clear / free from obstructions c) Fire fighting facility in place 1 5 . FLAMMABLE GASES AND LIQUIDS a) Containers clearly identified / protected from

fire b) Safe storage & transportation arrangement

made c) Fire extinguishers positioned nearby d) Facilities kept away from electric spark, hot

spatters & ignition source.1 6 . WORKING AT HEIGHT a) Approved Erection plan and work permit in

place b) Safe access, Safe work platform & Safety

nets provided c) Life lines, Fall arrester, Full body harness

and with double lanyards used; d) Health Check record available for workers

going up? e) Protective handrails arranged around floor

openings 1 7. CONFINED SPACE a) Work Permit obtained from requisite

authority b) Test for toxic gas and sufficient availability

of oxygen conducted & status c) Supervisor present at site & at least one

person outside the confined space formonitoring deputed

d) Availability of safe means of entry, exit andventilation (register for entry & exitmaintained)

e) Fire extinguisher and first-aid facilityensured

f) Lighting provision made by using 24V Lamp g) Proper usage of PPEs ensured1 8 . RADIOGRAPHY a) Proper storage and handling of source as per

BARC/ AERB guidelines (authorizedradiographer available)

b) Work permit obtained





SL. NO. ITEM Satisafctory

/ Yes

Nonsatisfactory

/No Remarks Action

c) Cordoning of the area done d) Use of appropriate PPE's ensurede) HSE training to workers/supervisors

imparted during the fortnight (indicate topic)f) Minimum occupancy of workplace ensured

1 9 . HEALTH CHECKS

a) All Workers medically examined and foundbe fit for working at heights (slinging,rigging, painting etc.)in confined space in excavation / trenching in shot blasting

b) Availability of First Aid box with contents c) Proper sanitation at site, office and labour

camps d) Arrangement of medical facilities.

e) Measures for dealing with illness at site &labour camps.

f) Availability of Potable drinking water forworkmen & staff.

g) Provision of crèches for children.

h) Stand by vehicle / ambulance available forevacuation of injured

2 0 . ENVIRONMENTa) Chemical and Other Effluents properly

disposed b) Cleaning liquid of pipes disposed off

properly c) Seawater used for hydro-testing disposed off

as per agreed procedured) Lubricant Waste/Engine oils properly

disposed e) Waste from Canteen, offices, sanitation etc

disposed properly f) Disposal of surplus earth, stripping materials,

Oily rags and combustible materials doneproperly

g) Green belt protection





ACCIDENT / INCIDENT REPORT

(To be submitted by Contractor after every Incident / Accident within 24 hours to PDIL/ Owner)

Report No.: ____________________________ Date: ______________________

Project site: ____________________________ Name of work: _______________________

Contractor’s name: ________________ Contractor’s Job Engineer (name) ________

Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….

Gate Pass No.:……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: - ______

Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1________________ (2)___________________ (3) ________________

Profession of victim:

Bar bender Carpenter Meson

Fitter Helper Gas cutter

Grinder Welder Electrician

Driver Rigger M/c.operator

Engineer Manager Other/specify

Qualification

No formal education Non-Matriculate Matriculate

Graduate Post- grad Other/specify

Job Experience

NIL Less than 2 yrs 2-5 yrs

5 - 1 0 yrs 11-15 yrs 15 years and above

Location where the incident happened: ___________________________________________

______________________________________________________________________________

Non-disabling injury (Non-LTA)

Hospitalized but resumed duty before end of 48 hrs

Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrsFatal (LTA): Death / Expiry First Aid case (non LTA) Resume duty after first aid




Activity / Works that was continuing during incident / accident: -

Excavation Demolition Concrete carrying

Concrete pouring Transportation of materials

(manually)

Transportation of

materials (mechanically)

Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation

Scaffold dismantling Piling works Welding

Grinding Gas-cutting Pipe fit-ups & fabrication

Structural fabrications Machine works Hydro-testing works

Electrical works Erection activities Other/specify

What exactly the victim was doing just before the incident / accident? ....................................

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

Nature of injury:

Bruise or Contusion Abrasion (superficial wound) Sprains or strains

Cut or Laceration Puncture or Open wound Burn

Inhalation of toxic orPoisonous fumes or gases

Absorption Amputation

Fracture Other/specify

Parts of body involved in incident / accidentHead Face Eyes

Throat Arm (above wrist) Hand (including wrist)

Fingers Truck (Abdomen / Back /

Chest / Shoulder)

Throat

Leg (above ankle) Foot (incl. ankle) Toes

Multiple Other/specify

Accident type:Struck against Struck by Fall from Elevation

Fall on same level caught in caught under

caught in between Rubbed or abraded Contact with (Electricity)

Contact with (Temp./ extremes)

Contact with chemicals oroils

Vehicle accident

Other/specify




Medical Aid provided: - (indicate specific aids / treatment etc.)-

………………………………………………………………………………………………………….

…………………………………………………………………………………………………………..

- - - - - - - -- -- - - -- -- -- -- -- -- -- - - - - - - -- - - - - - -- - - ------------------------------------------------------- -- -- - - - - - -- -- - - - ------

Actions taken to prevent recurrence of similar incident / accident: ………………………………

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

……………………………………………………………………………………………………………

………………………………………………………………………………………………………...

_____________________________________________________________________________

Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.

If yes, to whom ………………………………………………………………………………………..

Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)

Stamp of Contractor

To : Owner : RCM/Site-in-charge PDIL (3 copies)

Divisional Head (Constn) through RCMProject Manager, PDIL, through RCM




SUPPLEMENTARY INCIDENT / ACCIDENT INVESTIGATION REPORTTICK THE APPROPRIATE ONE AS APPLICABLE (furnish within 72 hours)

Supplementary to Incident / Accident Report No: ______ (Copy enclosed)Report No.: ____________________________ Date: ______________________

Project site: ____________________________ Name of work: _______________________

Contractor’s name: ________________ Contractor’s Job Engineer (name) ________

Name of the injured: _______________________ Father's name of victim: _________________

Sub Contractor’s Name: ……………………………………………………………………………….

Gate Pass No.:……….. Age: _____Yrs. Victim’s medical fitness exam. (Pre-empl.) date: - ______

Date & time of Accident / Incident: _______________________________________________

Names of Witnesses: (1________________ (2)___________________ (3) ________________

Profession of victim:

Bar bender Carpenter Meson

Fitter Helper Gas cutter

Grinder Welder Electrician

Driver Rigger M/c.operator

Engineer Manager Other/specify

Qualification

No formal education Non-Matriculate Matriculate

Graduate Post- grad Other/specify

Job Experience

NIL Less than 2 yrs 2-5 yrs

5 - 1 0 yrs 11-15 yrs 15 years and above

Location where the incident happened: ___________________________________________

______________________________________________________________________________

Non-disabling injury (Non-LTA)

Hospitalized but resumed duty before end of 48 hrs

Disabling injury (other LTA) Hospitalized & failed to resume duty within next 48 hrsFatal (LTA): Death / Expiry First Aid case (non LTA) Resume duty after first aid



FORMAT NO. : HSE-3 REV 0

(Sheet 2 of 5)

Activity / Works that was continuing during incident / accident: -

Excavation Demolition Concrete carrying

Concrete pouring Transportation of materials

(manually)

Transportation of

materials (mechanically)

Work on or adjacent to water Work at height (+2.0 mts) Scaffold preparation

Scaffold dismantling Piling works Welding

Grinding Gas-cutting Pipe fit-ups & fabrication

Structural fabrications Machine works Hydro-testing works

Electrical works Erection activities Other/specify

What exactly the victim was doing just before the incident / accident? ....................................

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

Particular of tools & tackles being used and condition of the same after incident/accident: …………………………………………………………………………….........................................………………………………………………………………………………………………………

Description of Incident/Accident (How the incident was caused):……………………………………………………………………………………….

…………………………………………………………………………………………………………………………………………………………………………………………………………………………Nature of injury:

Bruise or Contusion Abrasion (superficial wound) Sprains or strains

Cut or Laceration Puncture or Open wound Burn

Inhalation of toxic orPoisonous fumes or gases

Absorption Amputation

Fracture Other/specify

Parts of body involved in incident / accident

Head Face Eyes

Throat Arm (above wrist) Hand (including wrist)

Fingers Truck (Abdomen / Back /

Chest / Shoulder)

Throat

Leg (above ankle) Foot (incl. ankle) Toes

Multiple Other/specify




(Sheet 3 of 5)

Accident type:

Struck against Struck by Fall from Elevation

Fall on same level caught in caught under

caught in between Rubbed or abraded Contact with (Electricity)

Contact with (Temp./ extremes)

Contact with chemicals oroils

Vehicle accident

Other/specify

Name & Designation of person who provided First-Aid to the victim: ---------------------------------------

Name & Telephone number of Hospital where the victim was treated_________________________

Mode of transport used for transporting victim – Ambulance / Private car / Tempo / Truck / Others

How much time taken to shift the injured person to Hospital________________________________

In case of FATAL incident, indicate clearly the BOCW Registration No. of the victim

/Company……………………………………………………………………………………………

Comments of Medical Practitioner, who treated / attended the victim/injured (attached / described

here)_____________________________________________________________________

What actions are taken for investigation of the incident, please indicate clearly – (Video film /

Photography / Measurements taken etc……………………………………………………………..)

Immediate cause (Please tick the right applicable) –

Hazardous methods orprocedures inadequately guarded

Poor housekeeping Inadequate or improperPPE

Environmental hazards(excess noise/ spaceconstraint/ inadequateventilation

improperillumination/Moving on ovalsurface

Working on dangerousequipment




(Sheet 4 of 5)

Failure to secure Horse-play Failure to use PPE

Inattention to surroundings Improper use of hands &body-parts

By-passing safety devices

Unsafe mixing or placementof tools & tackles

Bypassing standardprocedures

Failure in communication

Operating without authority Improper use of equipmentor tools & tackles

drug or alcoholicinfluence

excessive haste Others(specify)

Basic cause

Over confidence Impulsiveness over-exertion

Faulty judgement or poor understanding

Failing to keep attentionconstantly

Nervousness & Fear

Fatigue Defective vision Ill health or sickness

Slow reaction Others(specify)

Root cause

Inadequate Engg Improper Design Inadequate Planning &organization

Inadequate knowledge Inadequate skill Inadequate training

Inadequate supervision Improper work procedure Inadequate compliancewith standard

Substandard performance Inadequate maintenance Improper inspection

Others(specify)

Loss of man days and impact on site works, (if any) –

Remarks from Contractor’s Safety Officer / Engineer –

Was the victim performing relevant tasks for which he was engaged /employed? Yes / NoWas the Supervisor present on work-site during the incident? Yes / NoHave the causes of incident rightly identified? Yes / NoCause of Accident was_____________________________________________________________




(Sheet 5 of 5)

Remedial measures recommended by Safety Officer of Contractor for avoiding similar incident in

future

: ………………………………

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

………………………………………………………………………………………………………….

……………………………………………………………………………………………………………

………………………………………………………………………………………………………...

Intimation to local authorities (Dist Collector / Local Police Station / ESI authority): Yes / No / NA.

If yes, to whom ………………………………………………………………………………………..

_____________________________________________________________________________

Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)

Stamp of Contractor

To : Owner : RCM// Site-in-charge of PDIL (3 copies)

Divisional Head (Constn) through RCMProject Manager PDIL, through RCM_




NEAR MISS INCIDENT/ DANGEROUS OCCURRENCE SUGGESTED PROFORMA(to be submitted within 24 hours)

x Near Miss : Human injury escaped & no damage to property, equipment

or interruption to work. xDangerous Occurrence: Damage to property, equipment or interruption of work, but notresulting in personal injury/illness, e.g. Fire incident, collapse of structure, crane failure,etc

Report No.: _________________

Name of Site: _________________________ Date: ______________________

Name of work: __________________________ Contractor: __________________

__________________________________________________________________________________

Incident reported by :

Date & Time of Incident :

Location :

__________________________________________________________________________________

Brief description of incident

__________________________________________________________________________________

Probable cause of incident

__________________________________________________________________________________

Suggested corrective action

__________________________________________________________________________________

Steps taken to avoid recurrence Yes No

To : Owner : RCM/Site-in-charge PDIL (3 copies)

Divisional Head (Constn) through RCMProject Manager PDIL, through RCM



FORMAT NO. : HSE-5 REV 0MONTHLY HEALTH, SAFETY & ENVIRONMENT (HSE) REPORT

(To be submitted by each Contractor)Actual work start Date: _______________ For the Month of: __________________Project: ____________________________ Report No: ________________________Name of the Contractor: ______________ Status as on : ______________________Name of Work : _____________________ Job No : __________________________(Contractor in consultation with PDIL shall generate the reports through web basedpackage(www.PDIL.co.in/conthse) only.

ITEMUPTO

PREVIOUSMONTH

THIS MONTH CUMULATIVE

1) Average number of Staff & Workmen (average daily headcount, not man days)

2) Man-hours worked 3) Number of Induction programmes conducted 4) Number of HSE meetings organized at site5) Number of HSE awareness programmes conducted at site 6) Number of Tool Box Talks conducted 7) Number of Lost Time Accidents (LTA) Fatal

Other LTA8) Number of Loss Time Injuries (LTI) Fatalities

Other LTI 9) Number of Non-Loss Time Accidents 10) Number of First Aid Cases11) Number of Near Miss Incidents 12) No. of unsafe acts/ practices detected 13) No. of disciplinary actions taken against staff/ workmen

14) Man-days lost due to accidents

15) LTA Free man-hours i.e. LTA free man-hours counted from theLast LTA (enter date: ……….) 16) Frequency Rate (No. of LTA per 2 lacs man-hours worked)

17) Severity Rate (No. of man days lost per 2 lacs man-hoursworked)18) Loss Time Injury Frequency (No. of LTI per 2 lacs man-hoursworked)19) No. of activities for which Job Safety Analysis (JSA) completed 20) No. of incentives/ awards given 21) No. of occasions on which penalty imposed by PDIL/ Owner

22) No. of Audits conducted

23) No. of pending NCs in above Audits 24) Compensation cases raised with Insurance

25) Compensation cases resolved and paid to workmen

26) Whether workmen compensation policy taken Yes No 27) Whether workmen compensation policy is valid Yes No 28) Whether workmen registered under ESI Act, as applicable Yes No Remarks, if any Date:Prepared by Safety Officer Approved by Site Head / Resident Construction Manager(Signature and Name) (Signature and Name)

To : - OWNER- RCM PDIL (2 copies)

STANDARD SPECIFICATION FOR

HEALTH, SAFETY &ENVIRONMENT MANAGEMENT

AT CONSTRUCTION SITES

FORMAT NO. : HSE-6 REV 0PERMIT FOR WORKING AT HEIGHTS (ABOVE 2.0 METER)

(In duplicate to be issued daily for site and for office)Permit No…………….. Name of Main Contractor…………………… Name of work executing agency / sub agency / vendor:…………………………………………………... Date……………… Exact Location of work……………………………………Nature of work ……………………………………..Duration of work (from) ………… (to) ………....... Number of workers covered within this permit……………………………………………………………(List enclosed with name & gate pass numbers.)

Sl.No. Items / Subjects Status of compliance

(Yes / No)1 Work areas / Equipments inspected 2 Work area cordoned off3 Adequate lighting is provided 4 Precautions against public traffic taken 5 Concerned persons in & around have been alerted & cautioned

6 Hazards / risks involved in routine / non-routine task assessed and controlmeasures have been implemented at specific task

7 ELCB provided for electrical connection & found working8 Ladder safely attached / fixed 9 Scaffoldings are checked and TAGs are found used correctly

10 Working platforms are provided and are found sound /safe for use

11 Safe access & egress arrangements (e.g. ladders, fall arresters, life-lines etc.)are satisfactorily incorporated

12a. Openings on platform / floors are effectively cordoned / covered

b. Safety Nets are provided wherever required

13

Use of following safety gadgets by people working at area under this permit, ischecked and found satisfactory -Safety helmetSafety harness (full body) with double lanyardSafety Shoes Safety gloves Safety goggles

14 Housekeeping of work area found satisfactorily tidy / clean & clear

15 Adequate measures have been taken for works being continued at the groundlevel, when simultaneous works are permitted overhead at that very location.

16 Materials are not thrown from heights on to ground 17 Medical examination of workers are made & found satisfactory

18 Responsible job engineer / supervisor found physically present at work spot foroverall administration of work as well as safety of people.

Above items have been checked & compliance has been found in place. Hence work is permitted tostart / continue at the above-mentioned location. Work shall not start till identified lapses are rectified.

Additional Precautions, if any …………………………………………………………….……………………………………………………………………………………………..

Work Permit issued by Verification ByContractor Engineer/RCM Contractor Safety Officer

AT THE END OF THE DAY/WORK:All works at height are completed & workmen have returned safely from work location at (time)………….. (date)……………

(Sig. Contractor Engineer)




CONFINED SPACE ENTRY PERMITProject site ___________________________ Sr.No. _________________________ Name of the work ______________________ Date ___________________________Name of Contractor ____________________ Nature of work ___________________Exact location of work _____________

Safety Requirements POSITIVE ISOLATION OF THE VESSEL IS MANDATORY

(A) Has the equipment been ?Y NR Y NR Y NR † †

Isolated from power/steam/air

† †water flushed &/orsteamed

† †radiation sourcesremoved † †

isolated from liquid or gases

† †Man ways open &ventilated

† †proper lightingprovided † †

depressurized &/ordrained

† †cont. inert gas flowarranged

† †

† † blanked/ blinded/disconnected

† †adequately cooled

† †

(B) Expected Residual Hazards † † lack of O2

† †combustible gas/ liquid

† †H S / toxic gases2 † †

corrosive chemicals† †

pyrophoric iron / scales† †

electricity / static † † heat/ steam / frost

† †high humidity

† †ionizing radiation † † † † † †

(C) Protection Measures † † gloves

† †ear plug / muff

† †goggles / face shield † †

protective clothing † †

dust / gas / air line mask† †

personal gas alarm † † grounded air duct/blower /AC

† †attendant with SCBA/airmask

† †rescueequipment/team † †

Fire fighting arrangements † †

safety harness & lifeline† †

communicationequipment † † † † † †

Authorization / Renewal (It is safe to enter the confined space)

No. ofpersonsallowed

Name of persons allowed

Signature Time Signature Contractor'sSupervisor

Contractor'sSafety Officer

From To Workman

Permit Closure :(A) Entry

†was closed

†stopped

†will continue on ...

(B) †

Site left in a safe condition†

Housekeeping done

(C) Multilock†

removed†

key transferred† Ensured all men have come out

†Man-ways barricaded

Remarks, if any:





RADIATION WORK PERMIT

Project : Sr.No. :Name of the work : Date :Name of site contractor : Job No.:

Location of work :

Source strength :

Cordoned distance (m) :

Name of Radiography agency : Approved by Owner/PDIL

No. of workers engaged :(List enclosed with name & gate pass numbers.)

The following items have been checked &compliance shall be ensured during currency of thepermit:

S. No. Item description DoneSafety regulations as per BARC/AERB ensured while source in use/in transit & duringstorage Area cordoned off / safe working platform providedLighting arrangements for working during nights ensured Warning signs/ flash lights installedCold work permit taken (if applicable)PPEs like film badges, dosimeters used

Additional precautions, if any ______________________________________________________

(Radiography Agency’s BARC/AERB authorized Supervisor)

Permission is granted.

Permit is valid from ___________ AM/PM ____________ Date to ___________ AM/PM _________Date

(Signature of permit issuing authority of site contractor)

Name :Designation: Date:Permit renewal:

Permit extended up to Additional precautions required, if any Sign of issuing authority withdate (of site contractor)

Date Time

Work completed/ stopped/ area cleared at ________ Hrs of Date ______________ (Sign. of permit issuing authority)Name & Signature of site contractor:



FORMAT NO. : HSE-9 REV 0DEMOLISHING/DISMANTLING WORK PERMIT

Project : Sr.No. :Name of the work : Date :Name of contractor : Job No. :

Name of sub-contractor : No. of workers to be engaged: (List enclosed with name & gate pass numbers.)

Line No./ Equipment No./ Structure to be dismantled :Location details of dismantling/ demolition with sketch : (clearly indicate the area)

The following items have been checked &compliance shall be ensured during currency of thepermit:

S. No.

Item description Done NotApplicable

Services like power, gas supply, water, etc. disconnected

Dismantling/ Demolishing method reviewed & approved

Usage of appropriate PPEs ensured

Precautions taken for neighbouring structures

First-Aid arrangements made

Fire fighting arrangements ensured

Precautions taken for blasting

(Contractor’s Supervisor) (Contractor’s Safety Officer)

Permission is granted.

(Permit issuing authority)

Name :Date :

Completion report :

Dismantling/ Demolishing is completed on _____________ Date at ____________ Hrs.

Materials/ debris transported to identified location Tagging completed (as applicable)

Services like power, gas supply, water, etc. restored

(Permit issuing authority)

CONTRACTOR’s NAME




DAILY SAFETY CHECKLIST(To make use of before start of day’s work)


Description of Job decided to perform : -

x Use of PPE / Safety Gadgets

Sl.No PPEs Compliance

(Yes / No)Sl.No PPEs Compliance (Yes

/ No)1 Safety Helmets 6 Face Shield2 Safety Shoes 7 Full body harness3 Hand Gloves 8 Fall Arrest System 4 Dust Musk 9 Safety net

5 Safety Goggles 10Horizontal life-line madeof steel wire, (dia not less than 8.0 mm.)

(Serial No. 1 & 2 are compulsory for everyone. Specify & ensure use of other safety gadgets as required for the job)x

Identify following important unsafe conditions: -

Sl. No Conditions Yes / No1 Access to work site / emergency escape clear2 Soil / Loose earth kept away from excavated pit / slope / ladder provided

3 Electrical wire / welding lead lying entangled on ground / welding m/c. boothaccessible

4 Elevated work platform / open ends are protected

5 Ground area cordoned off before lifting works or erection at height / groundarea checked & cordoned-off before start of height works

6Structural members / erected pipes / wooden boards/pieces etc. are safelyanchored at heights and are not likely to fall down on people when workingbeneath

7 Rope ladders tied-up on tall steel structures, long before are removed to getrid of their use

8 Any Other x Indicate actions taken, if status of any of the above items is found “No”………………………………

……………………………………………………………………………………………………………….x

Specific Safety guidelines / precautions, if any (communicated thro’ TBT)……………………………

………………………………………………………………………………………………………………………………………………………………………………………………………………………………x

Above conditions and PPE compliances are checked by undersigned and correct status are indicated afterverification

Inspected by Verification By Contractor Engineer Contractor Safety Officer




HOUSEKEEPING ASSESSMENT & COMPLIANCE

Project : Sr.No. :Name of the work : Date :Name of contractor : Job No. :Name of contractor : Fortnightly

SlNo. Subjects of Review Satisafctory/

YesNon

satisfactory/No Remarks Action

1 . Cleanliness at the Main entry / access of site2 . Ground condition / floor areas free from water-

logging / oil spillage 3 . Ground & elevated floors free from rubbish /

wastes / accumulated debris / scraps.4 . Manholes / openings are covered / fenced5 . Trenches are barricaded / walkways are in place6 . Drains are cleaned / not choked / not occupied

by dumped materials 7 . Sufficient CAUTION boards / instructions

displayed 8 . Construction machinery are maintained &

parked in orderly manner.9 . Movement of site people are not obstructed

because of dumping / storing of constructionmaterials

1 0 . Access / egress to Electrical Distribution Boards/ Panels clear from wires / cables / earth-stripsetc.

1 1 . Electrical panel rooms / sheds / MCC / Controlrooms / Substations etc. are clean & tidy and notused for storing dress / clothes, tiffin-box orbicycles.

1 2 . Passage behind Elec. panels are free for access1 3 . Fire extinguishers / fire-buckets are accessible

without any difficulty.1 4 . Stair-steps, platforms & landings are clear & tidy 1 5 . Sheds / rooms & work areas have got sufficient

illumination as well as ventilation1 6 . Cables / Wires / welding leads are routed /

hanged appropriately & are not creating unsafecondition.

1 7 . Stacking / storing of insulation materials or theirpacking.

1 8 . Removal or cleanliness of left-over sand,concrete, brick-bats, insulation-materials, excessearth, wastes etc.

1 9 . Storing / stacking of sand, metal chips, re-bars,steel pipes, valves, fittings etc.

2 0 . One escape route at ground & minimum twoescape routes at elevation available,




SlNo. Subjects of Review Satisafctory/

YesNon

satisfactory/No Remarks Action

2 1 . Captions / Posters / Slogans on various safetyinstructions are displayed legibly in locallanguage

2 2 . Cable trenches are water-free or regulararrangement for taking out accumulated waterexists.

2 3 . Windows of rooms / offices are regularlycleaned

2 4 . Facilities for cycle sheds, drinking water,washing, rest-rooms etc. are maintained in tidymanner.

2 5 . Toilet, Urinals, Canteen / kitchen / pantry etc.are maintained & free from obnoxious smell.

2 6 . Construction tools / tackles are storedsystematically - the items are tagged / tested /certified by competent third party.

2 7 . Sufficient numbers of Dust-bins / Waste-binsfound at site and are regularly emptied.

Additional remarks, if any - ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………





INSPECTION OF TEMPORARY ELECTRICAL BOOTH / INSTALLATION

Project : Sr.No. :Name of the work : Date :Name of contractor : Job No. :Sub Station No:/Booth No Location:

SL NO SUBJECTS OBSERVATION (YES /NO) ACTION TAKEN

1 Switchboards installed properly are in order andprotected from rain & water-logging.

2 Adequate illumination provided for switchboardoperation during night hours & the lamps are protectedfrom direct human contact.

3 Voltage ratings, DANGER signs, Shock-Treatment-Chart displayed in the installation / booth

4 Fire extinguisher (DCP or CO ) & Sand Bucket kept in2

close vicinity of Switchboards

5 Valid License & Competent Electrician / Wiremanavailable & name/ license no. displayed at booth /installation.

6 General housekeeping in & around booth / installationfound in order.

7 Cable-route-markers for U/G cables provided.

8 Monthly inspection report of Electrical hand toolsavailable in booth / installation.

9 Insulated Mat provided in front of Elec. Panels. 1 0 Rubber hand gloves available/ used by Electricians

1 1 Availability of CAUTION boards for shutdown & / orrepairing works.

1 2 All incoming & outgoing feeders have proper MCCB /HRC fuses / Switches.

1 3 Switchboards “earthed” at two distinctly isolatedlocations.

1 4 Switchboards have adequate operating space at the frontface & at the rear face too.

1 5 All connections provided through 30mA ELCB.1 6 Testing records of all ELCBs available at site 1 7 Only industrial type plugs & sockets are used.

1 8 Temporary connections are 3-core double insulated &free from cuts & joints and 3 rd core is earthed at bothends

1 9 Socket boards are properly mounted on stand &protected from water ingress.

2 0 Electrical equipments operating above 250V have twoearthing / double earthing.

2 1 All incoming / outgoing cables are properly glanded &terminated with “lugs”.

2 2 Switch-boards are of industrial variety / type.

2 3 Sketch for installation / connection (SLD) made &pasted & other safety labels/display boards

2 4 Labeling of incoming / outgoing feeders made.2 5 All hand lamps are protected from direct contact. 2 6 All electrical cable / joints are in safe condition





INSPECTION FOR SCAFFOLDING


Sl.No Description Yes No N.A Actions

taken1 Whether work permit is obtained to take up work at height above 1.5 Mts?

2 Whether atmospheric condition is “stormy” or “raining” and works atheights have been permitted?

3 Whether steel pipes scaffoldings are used for units /off-site areas?

4 Whether scaffolding has been erected on rigid/firm/leveled surfaces /ground? Whether “foot-seals” or “base-plates” are used beneath the up-rights (vertical steel pipes)

5 Whether scaffold construction is as per IS specification with toe-board andhand-rails (top-rail as well as mid-rail)?

6 Whether distance between two successive up-rights are less than 2.5 Mts(height of scaffold & load carrying capacity governs the distance betweentwo uprights)

7 Whether all uprights are extended at least 900 mm above the top mostworking platform (to enable fitting of handrails)?

8 Whether vertical distance of two successive ledgers is satisfactory?(varying between 1.3 Mts. To 2.1 Mts)

9 Whether the peripheral areas of working at height are cordoned-off? (foravoiding accident to people arising out of dropped / deflected materials)

1 0 Whether platform is provided? Is it safely approachable?

1 1 Whether end of scaffold platform / board are extended beyond transoms?(125mm to 150 mm)

1 2 Whether CE / IS approved quality and worthy conditioned full-body safetyharness (with double lanyard & karabiners) are used while working atheights?

1 3 Whether life-line of safety harness is anchored to an independent securedsupport capable of withstanding load of a falling person?

1 4 Whether the area around the scaffold is cordoned off to prohibit the entry ofunauthorized person / vehicle?

1 5 Whether clamps used are of good condition, of adequate strength and freefrom defects?

1 6 Whether ladder is placed at secured and leveled surface?1 7 Whether water-pass and oil-spills are avoided around the scaffold structure? 1 8 Whether ladder is extended 1.5mts. above the landing point at height? 1 9 Whether more than one access/egress provided to the scaffold?

2 0 Whether ladder used are of adequate length and overlapping of shortladders avoided?

2 1 Whether metallic ladders are placed much away from near-by electricaltransmission line?

2 2 Whether rungs of ladder are inspected and found in good order?2 3 Whether fall-arresters provided on both the access/egress routes?

2 4 Whether diagonal (cross) bracings are provided at regular interval on thescaffold?

2 5 Whether working platform on the scaffold has been made free from “jolt”or “gap”?

2 6 Whether tools or materials are removed after completion of the day’s job atheights?

2 7 Whether a valid Permit for Work (PFW) is obtained before taking up workover asbestos or fragile roof?

2 8 Whether sufficient precaution is taken while working on fragile roof?






FORMAT NO. : HSE-14 REV 0(sheet 1 of 2)

PERMIT FOR ERECTION / MODIFICATION & DISMANTLING OF SCAFFOLDINGProject : Sr.No. :Name of the work : Date :Name of contractor : Job No. :Nature of activities : Duration: From………To…………

SL. No. SUBJECTS / ITEMS DONE NOT

DONE REMARKS

1Specific task of Erection / Modification / Dismantling of scaffolds,identified & TAGGED accordingly (before as well as after carrying-out jobs).

2 People engaged in doing the job are identified & are certified by JobEngineer of Main Contractor as experienced / trained.

Names to benoted

3Concerned persons are alerted by the Job Engineer of Main Contractorin connection with possible hazards & what the workmen MUST do /MUST not do.

4

Verification by Job Engineer of Main Contractor made for confirmingthat all persons permitted to carry-out the jobs are making use ofHelmet, Safety Shoes, Goggles, Gloves & Double lanyard safetyharness and other relevant PPEs.

5 Area of work is effectively cordoned-off / barricaded / illuminated.

6

For taking-up / lowering down Scaffolding members / clamps /couplings etc. appropriate ropes / pulleys/ chains etc. have beenarranged for use (not to throw any item) & the same have beenverified as “fit for purpose”.

7 Items / members of scaffold, being lowered are removed from the area& stacked correctly.

8

Ropes, chains, pulley blocks etc. being used for lifting or loweringscaffold items, are inspected by the Job Engineer & their certificationsas well as physical conditions have been found O.K, before signingthis PERMIT.

9Safety Net / Life-line / Fall Arresters etc. are arranged in position andJob Engineer has found working conditions favourable for activities tostart.

10 Scaffold erection or dismantling tasksare being supervised byExperienced Engineer / Competent person.

11 Only competent & experienced people have been selected / engaged inScaffolding erection, modification or dismantling tasks.

12 Adequate & effective actions for traffic and movement of peoplearound the cordoned-off area taken to avoid inadvertent incident

13 Working platforms are protected with handrails & toe-boards. 14 Access & Exit (for reach & escape) are safe for use by people.

15Tools, tackles to be used for above jobs are verified by job Engineersof Main contractor as genuinely good and tied-up at height (to preventtheir fall).

16 Site important Telephone Nos. are made known to everyone

17 SOP (Safe Operating Procedure) for the specific task is made &followed too.

18 Emergency vehicle has been arranged at work locations. x

This permit for work shall be available at specific work location all the time.xAfter completion of work, permit shall be returned to safety cell of main contractor, without fail. xThis Permit shall be issued maximum upto (Monday to Sunday).xAdditional Precautions, if any …………………………………………………………………………………………………………………xACCORD OF PERMISSION (to be ticked) - YES ( ) / NO ( )

Inspected by Verification By Contractor Engineer Contractor Safety Officer]



FORMAT NO. : HSE-14 REV 0(sheet 2of 2)

Everyday Site working conditions & performance of workmen shall be assessed / checked by ContractorSite Engr. and Safety Officer shall verify the same .

Name / Sign. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

SiteEngr. SafetyOff.


PERMIT FOR HEAVY LIFT/CRITCAL ERECTION

Project : Sr.No. :Name of the work : Date :Name of contractor : Job No. :Nature of activities : Duration: From………To…………Location of work : Name /Type of crane : Equipment/Structure to be erected: Wt. of equipment/ structure to be erected :SL.NO. Description of Item COMPLIANCE STATUS

RemarksYes No Not applicable

1 ) Is the crane type suitable for lift or as per erectionprocedure?

2 ) Is the crane have the correct number of counterweightsfitted?

3 ) Availability of Load Certification of crane fromauthorized agency.

4 ) Is the load chart of crane available in carne cabin/or withCrane operator?

5 ) Is the device to check the Wind speed in crane is working?Is the safety features in crane are working?

6 ) Availability of Load certification of slings and otheraccessories from authorized agency

7 ) Availability of Licensee/certificate for crane operator fromauthorized agency.

8 ) Availability of approved JSA for the subject activities. 9 ) Availability of approved erection/rigging procedures. 1 0 ) Availability of temporary gratings/ platforms for critical

lifting(as applicable) 1 1 ) Tool Box conducted before erection?1 2 ) Has the area been cordoned off?1 3 ) Are the authorized persons during erection are identified? 1 4 ) Does each person identified for erection understand their

roles and responsibilities?1 5 ) Is the ground on which crane will rest or outrigger support

are correct? 1 6 ) Is hard stand requirement (if any) complied?1 7 ) Is the communication system (viz walkie talkies,etc are

working properly?1 8 ) If more than one crane is lifting the load, is an

Intermediate rigger will supervise the lift? 1 9 ) If there is other obstruction within the operating radius of

the crane, have correct precautions been taken to preventcollision?

2 0 ) All the persons are wearing the requisite PPE?

Inspected & Issued by Verification By Contractor Engineer/RCM Contractor Safety Officer


PERMIT FOR ENERGY ISOLATION & DE-ISOLATION


ENERGY ISOLATION PERMITxClearance required from:…..Hrs ………Date To …. ..Hrs ….DatexName of equipment/ energy source etc ………………………………………………………………….xNature of job to be done: ……………………………………………………………………………….xArea………………………….Location:…………………………………………………………………..

PERMIT VALIDATION PERFORMING AUTHORITY I hereby authorize the …………..personnel(performer)to isolate the above equipment/energy source from allsources of power and handover the equipment/energysource for maintenance/repair.

Issuing authority Area –Incharge/RCM Signature: Date:Name:

The work and precautions will be carried out under myoverall responsibility.(Testing/execution engineer)

Signature: Date:Name:

SAFETY PRECAUTIONS FOR CLEARANCE NORMALISING AFTER CLEARANCE 1 . Notify workers of intent to de- energize2 . Obtain lock,tag or locking/tagging devices3 . Shut down ,de energize, dissipate any

residual energies.4 . Apply lock ,tag and locking and/or tagging

devices5 . *Any other job specific precautions6 . Verify effectiveness of lockout by

attempting to restart. 7 . Proper PPE is ensured

I certify that the energy source mentioned above isisolated from all sources and is safe to start the work.

Tag No:…… Lock No:………….

Issuing authority Area –Incharge/RCM Signature: Date:Name: (*to be included by contractor in consultation withPDIL/owner)

1. Notify workers of intent to re- energize2. Conduct visual inspection to confirm that the

danger zone is clear of workers3. Conduct visual inspection to confirm that tools

,equipments danger zone is clear of workers4. Reposition the safety devices(interlocks,

valves, guards, covers ,sensors, as applicable, etc)5. *Any other job specific normalizing details6. Remove lock, tag and locking and/or tagging

devices.7. Re energize.8. Confirm system is operating properly& safelyI certify that the energy source mentioned above isisolated from all sources and is safe to start the work.

Tag No:…… Lock No:………….Issuing authorityArea –Incharge/RCMSignature: Date:Name:(*to be included by contractor in consultation withPDIL/owner)

ENERGY DE-ISOLATION PERMITPERMIT VALIDATION PERFORMING AUTHORITY I hereby authorize the …………..personnel(performer)to de- isolate the above equipment/energy source fromall sources of power and handover the equipment/energysource for normal operation..

Issuing authority Area –Incharge/RCM Signature: Date:Name:

I herby certify that the equipment/energy sourcementioned above has been de-isolated and is ready fornormal operation.(Testing/execution engineer)

Signature: Date:Name:

Countersigned by Issuing authority


PERMIT FOR EXCAVATION (depth 2m and above)(Sheet 1of 2)

Project : Sr.No. :Name of the work : Date :Name of contractor : Job No. :Job Description : Location:Size of excavation :

SL.NO. Description of Item

COMPLIANCE STATUS Remarks Yes No Not

applicable 1 ) Suitable and sufficient risk assessments and method statements

has been carried to ensure that the work shall be undertaken inaccordance with specification and standard.

2 ) Are plans/details of underground services available and thesame has been reviewed?

3 ) Has survey done to locate the services/obstacles, etc.

4 ) Has the live services (electrical, water line, air line, telephoneline,etc) has been disabled for carrying out the job.

5 ) Is adequate barriers/fences to protect the excavation are inplace?

6 ) Is Adequate warning signs are in place?7 ) Is Assessment of ground conditions done and remedial action (if

any) taken?

8 ) Safe access / egress (e.g. ramp / steps / ladders etc.) provided forsite workmen & supervisors.

9 ) Is the excavation work being undertaken in proximity ofstructure, etc ? If Yes, it’s effect is considered?

1 0 ) Availability of competent person for supervising the excavationwork?

1 1 ) Adequate safe arrangement to prevent collapse of edges (e.g.shoring / strutting / benching / sloping etc.) made at site.

1 2 ) Hard barricades (at least 1.0M away from edge & for excavationnear site access roads) with warning signs/caution boards areprovided

1 3 ) Accumulation / passage-ways of water at periphery ofexcavation / trench stopped/ restricted.

1 4 ) Is the equipment being used for excavation has been checked foradequacy and is in good working condition having all the safetyfeatures?

1 5 ) Age & fitness of workmen ensured by medical test beforeengagement in job ?

1 6 ) Arrangement of Monitoring of possible oxygen deficiency orobnoxious gases done & action taken?

PERMIT GRANTED - Yes / No

(List enclosed with name & gate pass numbers.)

Name & Signature of Site Engr Name & Signature of Safety OfficerContractor (Initiator) Contractor (Issuing authority)


PERMIT FOR EXCAVATION(Sheet 2of 2)

NOTES: -1 . Slopes or benches for excavation beyond 2.0M depth shall be designed & approved by Contractor’s site

head. 2 . Excavated earth to be kept at least 1.5M away from edges3 . Safety helmets, Safety shoes or gum-boots, gloves, goggles, Face shield, Safety Harness shall be essential

PPEs. 4 . Permit shall be made in duplicate and original shall be available at site of work.5 . Permit shall be issued for maximum one week only (Monday to Sunday)6 . After completion of works, permit shall be closed & preserved for record purpose

GRANT OF PERMIT AND EXTENSIONS

Sl.No.

Validity periodFrom ____To ____

Working TimeFrom _____To _____

Initiator (siteEngr. of Main

Contractor)

Issuing authority (Safety Officer

of MainContractor)

Review by PDIL /Owner (Remarks

with date

1.

2.

3.

4.

5.

6.

7.

Additional safety instructions if any: -1.

2.

3.


EM-163 / E / 201-III 0

DOCUMENT NO REV

SHEET 1 OF 2


ATTACHMENT - XIV

Gate Entry / Exit Procedure & Training

PILING WORKS FOR


Gate Entry / Exit Procedure & Training

EM-140-143 / E / 201-III 0

DOCUMENT NO. REV

SHEET 2 OF 2


Gate pass formalities for men, materials and equipments as per prevailing norms and standards at NRL shall be followed. Gate pass for workers shall be applied to NRL along with PF, ESI , Police verification documents, all complete.

1. Work permit system (hot permit/ cold permit/ excavation permit/ height permit etc.) of NRL as applicable shall be followed.

2. Vehicles hired for bringing construction material shall have all necessary documents as required by CISF, NRL Unit.

3. CGI SHEET BARRICADING OF CONSTRUCTION SITE SHALL BE DONE BY CONTRACTOR AS PER INSTRUCTION OF ENGINEER-IN-CHARGE. THE BIDDER SHALL CONSIDER THE SAME WHILE PROVIDING QUOTATION. NO EXTRA PAYMENT SHALL BE MADE IN THIS REGARD.

4. All vehicular movement inside Refinery will abide by SPEED LIMIT and TRAFFIC DIRECTIONS to avoid accidents and other untoward incidents.

5. Spillage of mud/ soil/ debris on roads during vehicle movement to be avoided at all cost. In case, spillage occurs, the contractor has to immediately arrange for cleaning and removal of the same.

6. Proper discipline to be maintained by contractor work men. No deviation in this regard shall be accepted.

7. The contractor has to be responsible while deploying his workmen, so far as security is considered. The contractor shall ensure that only work men with good antecedents are engaged. No work men of doubtful character shall be deployed by contractor. Entry shall be permitted only through valid photo gate passes only. It is to be noted that NRL shall not accept any compromise with regard to security of the Refinery.

Employees shall be within age group of 18 to 60 years for fulfilment of work under the scope of the contractor. Attached Gate Pass Procedures and Formats have to be followed by Contractor.