tender document - punjabeproc.punjab.gov.pk/biddingdocuments/59331_stationery...all bids must be...
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Khwaja Fareed University of Engineering &
Information Technology, Rahim Yar Khan
Tender Document
Tender No. Misc.-10
Stationery Items
at
Khwaja Fareed University of Engineering
& Information Technology
Rahim Yar Khan
1
TENDER DOCUMENT
TENDER No. Misc-10
Stationery Items
at
Khwaja Fareed University of Engineering and Information Technology
TENDER PRICE Rs. 1000/-
Last date of submission: __________________
FOR OFFICE USE ONLY
Serial No
Sold to: M/S
Date of Sale
Bank Challan No.
Date
2
1. Overview Khwaja Fareed University of Engineering & Information Technology, RahimYar Khan intends
to purchase the specified items of Stationery as provided at Annex ‘A’. The supplier will be
responsible for delivery, commissioning of all specified items, wh erever required, at the
Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This
document provides complete instructions for bidders intending to participate in this Tender
2. Instructions for Bidders
2.1. Response to the Tender (Bid) should be submitted in one part which shall include
two separately sealed envelopes of Technical Proposal and Financial Proposal
before 01:00 PM on 20-10-2016. Technical Proposals will be opened on same day at
01:30 PM in the presence of representatives of responding bidders, if any, and
Financial Proposals will be opened after completion of technical evaluation. The exact
time and place for opening of financial proposals will be informed to technically
qualified bidders.
2.2. Responding bidder shall deliver two sealed copies of the bid. Each copy being
physically separate, bound, sealed and labeled. Proposals shall be delivered at the
address given below.
Director Procurement
Khwaja Fareed University of Engineering & Information Technology
Abu Dhabi Road, Rahim Yar Khan.
Tel. 068-5882420
2.3. Any queries regarding this proposal should be directed to the designated Technical
Contact Person listed below.
Dr. Zaheer Ahmad, Tel. 0685882420, Email: [email protected]
2.4. All bids must be submitted by filling the Annex ‘B’. Same should be enclosed in the
financial proposal. Bidder must use the same numbers and labels used in this
Request for Proposal.
3
2.5. The original Tender Document duly signed and officially sealed by the bi dder must
be submitted in whole with the proposals. Any conditional, ambiguous, incomplete,
supplementary or revised offer after the opening of tender shall not be entertained
3. Technical Proposal Format
Bidders are required to include the following documents/information in their technical
proposals in the order given below:
i. The Name and Address
ii. Profile of company (Including Financial Profile)
iii. List of Previous/Current customers of related equipment, with contact person and
telephone/fax numbers.
iv. Detailed product information
v. Copy of National Tax Registration Certificate
vi. Copy of Sales Tax Registration Certificate
vii. Bank letter of financial standing
viii. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or de-
barred by any Government/Semi-Government Department to participate in bidding and
to supply equipment. Failure to submit such affidavit may lead to disqualification.
ix. Any additional information the bidder may like to furnish e.g. repair/maintenance
other concerned facility
x. Detailed item specifications corresponding to the BOQ as given at Annex ‘A’
xi. Detailed project implementation schedule which includes the delivery of items
mentioned in the BOQ
xii. Signed and stamped Tender Document
xiii. Bank Draft of the Earnest Money @ 2 % of the Estimated Cost.
4
4. Financial Proposal Format
Financial Proposal must include the following in the order given below:
i. Equipment prices duly entered on the form in the attached BOQ
ii. Validity period of the quoted price
iii. Any other Terms and Conditions
5. Terms & Conditions
5.1. All prices should be quoted in Pak Rupees and inclusive of all Government Taxes &
Levies.
5.2. A bank draft equal to 2% of the estimated cost should accompany the Tender as
Earnest Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not
be considered without Earnest Money. Bank guarantee will not be accepted. Bank draft
for Earnest Money should be placed with the financial proposal.
5.3. A Bank draft of 5 % of the total amount as Performance Guarantee will be provided
by the supplier in favor of Khwaja Fareed University of Engineering & Information
Technology, Rahim Yar Khan within 10 days after signing of the contract on judicial
stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond
delivery period. This performance guarantee will be released after the completion of
warranty/guarantee period, along with the satisfactory completion report which will be
intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their
onward issuance of No Objection Certificate (NOC) for the release of Performance
Guarantee.
5.4. Earnest Money for bidders not selected will be returned a minimum of two weeks after
announcement of award and returned to successful bidder after signing the contract. If
the selected bidder fails to sign the contract within stipulated ti me, Earnest Money will
be forfeited.
5.5. Bidders are required to submit their bid for every item in the Bid Form. Partial offer
for supply or installation will not be accepted and the bid will be rejected.
5.6. KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals
without assigning any reason thereof.
5.7. The quantity of an order may vary depending on the quoted prices and the allocated
funds.
5
5.8. The decision of the KFUEIT procurement committee will be binding on all concerned
and will in no case be challenged in any forum.
5.9. KFUEIT Rahim Yar Khan reserves the right to modify the conditions / specifications
of the Tender Document with written intimation to all the participants who have
purchased the Tender Document.
5.10. Delivery period will be 30 days from the date of issuance of purchase order/supply
order.
5.11. Delivery shall be completed according to the agreed upon schedule.
5.12. In case the selected bidder fails to execute the contract strictly in accordance with the
terms and conditions laid down in the contract, the Performance Guarantee shall be
forfeited.
5.13. The University will get the item inspected at KFUEIT Rahim Yar Khan and reject the
item, if not found according to the stated specifications.
5.14. The University reserves the right to claim compensation for the losses caused by delay
in the delivery of equipment.
5.15. It is the sole responsibility of the bidder to comply with local, national and
international laws.
5.16. In case any supplies/material is found not in conformity with the specifications
provided in the tender, either on account of inferior quality, defective workmanship,
faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier
will replace the same free of charges or pay the full cost of replacement.
5.17. All the proposals submitted will become the property of the University.
5.18. All prices should be valid for at least 60 days. Withdrawal or any modification of the
original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to
forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a
ban on the future inquires or taking any other suitable action against the bidder.
5.19. Delivery of the items will be free of charge at Khwaja Fareed University of
Engineering & Information Technology, Rahim Yar Kh an during the office hours with
a copy of Delivery Challan.
6
5.20. Items being ordered should be brand-new and according to order specification from the
current production and covered under normal warranty/guarantee etc. as mentioned in the
quote. Brochures mentioned and product details must be attached.
6. Tender Evaluation Criteria
All bids shall be evaluated on technical and financial merit. The Company Evaluation
Criteria is attached at Annex ‘C’ for reference. Technical evaluation process may include, but
not limited to the consideration of the following with respect to the functional requirements
given ahead:
a. Technical specifications of proposed item
b. Company Profile
I. Age of the company
II. Financial strength of the bidder
Financial Evaluation process will be based on the consideration of the quoted price.
7. Undertaking
On behalf of the company it is certified that we agree to the all the Instructions and Terms &
Conditions given in this Tender Document
Name of bidder…………………………………………………………………………………
Authorized person………………………………………………………………………………...
Authorized signature………………………………………………………………………………
Stamp………………………………………………………………………………………………
Office Address……………………………………………………………………………………
Tel No ………………………………………………………………………………………………
Fax No ……………………………………………………………………………………………
7
Annex ‘A’
Stationery Items
Sr. No
List of Items
Unit
Quantity
1 Stamp Pad (Violet + Black) Pc 35
2 Ink Stamp Pad 28.5ml (Violet + Black) Pc 35
3 Gell ( Blue + Black) Pkt 70
4 Ball Points - Red Pkt 18
5 Punch Machine -30 Number Pc 18
6 Punch Machine -40 Number Pc 11
7 Dusting Clothes Pc 130
8 Cut Box Pc 75
9 Box Files ( Imported Made in Chine) Pc 400
10 File Covers (KFUEIT Monogram) -Standard (Cosmo type) White Bleach Card 300Grm.
Pc
7000
11 File Covers (KFUEIT Monogram) -Meeting (with pocket) Bleach Card 300 Grm
Pc
700
12 Student File with (KFUEIT Monogram) Pc 500
13 Paper Fasteners Pkt 12
14 Led Pencil (Grade 2H) Pkt 90
15 Sharpener Pc 100
16 Eraser AL- 30 Pc 140
17 Drawing Pins Colors (50/Pack) Pkt 20
18 Section Diary Register (Letter Record) 03 No Pc 20
19 Board Markers (Blue/Black/Red) 30+30+20 Pc 150
20 Board Markers Ink 15 ml (Blue/Black/Red) 15+15+17 Pc 50
21 White Board Duster Pc 100
22 Paper Cutters Medium Pc 100
23 Ink for Pen, 60ml (Black/Blue) 2+2 Pc 05
24 Office Scissors (Medium) Pc 30
25 Cutting Sheet-Plastic Pc 05
26 32mm Fold back clips (Binder Clip) Pc 66
27 Double Tape ( Foam Type 01 Inch) Pc 10
28 Sticky Notes 3x3 Pkt 200
29 Flag File Reference (Multicolor) Pkt 150
30 Steel Scale (01 Inch) Pc 50
31 Highlighters -Multicolor (04 Color) Pkt 120
32 Stapler Machine 24/6 Pc 35
33 Stapler Machine 23/24 Pc 12
34 Staples 24/6 Pkt 100
35 Staples 23/10 Pkt 15
8
36 Pin Opener Pc 60
37 Paper (85 gram) -A4 Ream Pc 120
38 Paper (70 gram) -A4 Ream Pc 800
39 Paper Rim Legal Size 80 grm. Pc 33
40 Ball Points (Black & Blue) Needle Tip Pkt 400
41 Dollar Glue Sticks/Gum Stick -35g Pc 100
42 Correction Pen Pc 150
43 Scotch Tape 1 inch Roll 50
44 Tape Dispenser Pc 08
45 Book Binding Sheet (white/green/blue)- 100 sheet pack Pkt 20
46 Book Binding Tape (2 inch) Roll 80
47 Spiral Notepad (Medium) Pc 100
48 Spiral Notepad Large Pc 50
49 Paper Clip/Gem Clip (Multicolor) Pc 80
50 Paper Clip/Gem Clip (Silver) Pc 10
51 Separator Set (Type=Paper) Pc 250
52 Dustbins (Plastic Medium Size) Pc 50
53 Plastic Table Pads Set (To Place Glass/cup) 0n table (1 Set = 12pcs
Pc
04
54 Table Sitting Set Pc 04
55 Packing Tape Roll (2 inches) Brown, 66m Roll 29
56 Envelopes White 11x5 Pc 6000
57 Envelopes (A4) - White Pc 3000
58 Envelopes (File Size)- White Pc 1000
59 Envelopes (A3)- White Pc 600
60 DVD-R Pack of 10pcs Pkt 02
61 DVD R/W Pack of 10pcs Pkt 02
62 Extension Led switch board (Cable 5 Meter) Pc 20
63 Pointers ( Blue + Black + Red) Pkt 200
64 File Tray (02 Steps) Plastic Pc 30
65 Pens Holder Pc 02
66 Strip File A4 Pc 152
67 Paper Weight Pc 34
68 File Ribbon ( Flapper Ribbon) Pc 50
69 Dak Folders Pc 08
70 Permanent Markers Pkt 04
71 Dispatch Register 03 No Pc 13
72 Common Pin Pkt 20
73 Stapler Pin Box 24/6 Pkt 101
74 Stapler Pin Box 23/17 Pkt 10
75 Ring File A4 Pc 70
76 Scotch Tape 2" 66 m Roll 17
77 Color Paper (A-4) Ream (100 Pages /Ream) Pc 12
78 Board File Pc 12
79 Attendance Register 03 No Pc 06
9
80 Sign Pointer (Black) Pkt 07
81 Register Plain 20 No Pc 75
82 External Hard Drive (1 Tb) (Portable) Pc 01
83 Cash Books Printed Market Pc 10
84 Thumb Pins Steel Pkt 19
85 Diary (Medium Size) Pc 25
86 Paper Clip Pkt 02
87 Log Books Pc 06
88 Desk Tray (Table Try Plastic) Pc 04
89 Notice Board (without glass) 2x3 feet Pc 02
90 Drafting Pad A4 Size Pc 38
91 Drafting Pad 8"x10" Size Pc 62
92 File Cover Plastic (Top Transparent) Pc 36
93 Envelop A3 Size Cloth & Paper Made Pc 24
94 Envelop A4 Size Cloth & Paper Made Pc 36
95 Envelop A5 Size Paper Made Pc 36
96 Clear Bag Button Type A4 Size Pc 12
97 Scale Clear Plastic 01 Inch Pc 04
98 Inventory Register 03 No (Stock Register) Pc 02
99 Color Pencil 12 Colors (Large) Pc 02
100 Paper Binding Clip (Small + Medium + Large) Pc 36
101 Table Globe Pc 03
102 Data Cable Pc 01
103 Drawing Kit (T-Scale, Set Scale) Pc 01
104 Pin Holder Pc 03
105 Calculator (Scientific) Original 991ES Pc 10
106 Planners (Table) Pc 07
107 Briefcase files (Expanding Bags) Pc 05
108 Masking Tape 01 Inch Roll 06
109 Gum (One kg per Bottle) Bottle 6 Bottle
110 Scotch Tape 03 inch Roll 18
111 Sticker Sheet (White) A4 Pc 200
112 Envelop Big Size Cloth & Paper Made (sample attached)
Pc
1200
113 Envelop Medium Size Cloth & Paper Made (sample attached)
Pc
1200
114 Examination Continuation Sheets (sample attached, serial number starting from 2016-2017 0001 onwards)
Pc
8000
115
Examination Main Answer Books, 8 Sheets (sample attached, serial number starting from 2016-2017 5001
onwards)
Pc
10000
116 Brass Stamp with University Monogram Pc 06
117 Lighter Gun Pc 30
118 Melting seal, Box Pc 10
10
Annex ‘B’
Stationery Items (Bid Form)
Sr.
No
List of Items
Unit
Quantity
Unit Price
Price(inclusive
of all Taxes)
1 Stamp Pad (Violet + Black) Pc 35
2 Ink Stamp Pad 28.5ml (Violet + Black) Pc 35
3
Gell Pen ( Blue + Black)
Pkt
70
4 Ball Points - Red Pkt 18
5 Punch Machine -30 Number Pc 18
6 Punch Machine -40 Number Pc 11
7 Dusting Clothes Pc 130
8 Cut Box Pc 75
9 Box Files ( Imported Made in Chine) Pc 400
10 File Covers (KFUEIT Monogram) -
Standard (Cosmo type) White Bleach Card
300Grm.
Pc
7000
11 File Covers (KFUEIT Monogram) -
Meeting (with pocket) Bleach Card 300
Grm
Pc
700
12 Student File with (KFUEIT Monogram) Pc 500
13 Paper Fasteners Pkt 12
14 Led Pencil (Grade 2H) Pkt 90
15 Sharpener Pc 100
11
16 Eraser AL- 30 Pc 140
17 Drawing Pins Colors (50/Pack) Pkt 20
18 Section Diary Register (Letter Record) 03 No
Pc
20
19 Board Markers (Blue/Black/Red) 30+30+20
Pc
150
20 Board Markers Ink 15 ml (Blue/Black/Red) 15+15+20
Pc
50
21 White Board Duster Pc 100
22 Paper Cutters Medium Pc 100
23 Ink for Pen, 60ml (Black/Blue) 2+3 Pc 05
24 Office Scissors (Medium) Pc 30
25 Cutting Sheet-Plastic Pc 05
26 32mm Fold back clips (Binder Clip) Pc 66
27 Double Tape ( Foam Type 01 Inch) Pc 10
28 Sticky Notes 3x3 Pkt 200
29 Flag File Reference (Multicolor) Pkt 150
30 Steel Scale (01 Inch) Pc 50
31 Highlighters -Multicolor (04 Color) Pkt 120
32 Stapler Machine 24/6 Pc 35
33 Stapler Machine 23/24 Pc 12
34 Staples 24/6 Pkt 100
35 Staples 23/10 Pkt 15
36 Pin Opener Pc 60
37 Paper (85 gram) -A4 Ream Pc 120
38 Paper (70 gram) -A4 Ream Pc 800
39 Paper Rim Legal Size 80 grm. Pc 33
40 Ball Points (Black & Blue) Needle Tip Pkt 400
41 Dollar Glue Sticks/Gum Stick -35g Pc 100
42 Correction Pen Pc 150
43 Scotch Tape 1 inch Roll 50
12
44 Tape Dispenser Pc 08
45 Book Binding Sheet (white/green/blue)- 100 sheet pack
Pkt
20
46 Book Binding Tape (2 inch) Roll 80
47 Spiral Notepad (Medium) Pc 100
48 Spiral Notepad Large Pc 50
49 Paper Clip/Gem Clip (Multicolor) Pc 80
50 Paper Clip/Gem Clip (Silver) Pc 10
51 Separator Set (Type=Paper) Pc 250
52 Dustbins (Plastic Medium Size) Pc 50
53 Plastic Table Pads Set (To Place Glass/cup) 0n table (1 Set = 12pcs
Pc
04
54 Table Sitting Set Pc 04
55 Packing Tape Roll (2 inches) Brown, 66m Roll 29
56 Envelopes White 11x5 Pc 6000
57 Envelopes (A4) - White Pc 3000
58 Envelopes (File Size)- White Pc 1000
59 Envelopes (A3)- White Pc 600
60 DVD-R Pack of 10pcs Pkt 02
61 DVD R/W Pack of 10pcs Pkt 02
62 Extension Led switch board (Cable 5 Meter)
Pc
20
63 Pointers ( Blue + Black + Red) Pkt 200
64 File Tray (02 Steps) Plastic Pc 30
65 Pens Holder Pc 02
66 Strip File A4 Pc 152
67 Paper Weight Pc 34
68 File Ribbon ( Flapper Ribbon) Pc 50
69 Dak Folders Pc 08
70 Permanent Markers Pkt 04
71 Dispatch Register 03 No Pc 13
13
72 Common Pin Pkt 20
73 Stapler Pin Box 24/6 Pkt 101
74 Stapler Pin Box 23/17 Pkt 10
75 Ring File A4 Pc 70
76 Scotch Tape 2" 66 m Roll 17
77 Color Paper (A-4) Ream (100 Pages /Ream)
Pc
12
78 Board File Pc 12
79 Attendance Register 03 No Pc 06
80 Sign Pointer (Black) Pkt 07
81 Register Plain 20 No Pc 75
82 External Hard Drive (1 Tb) (Portable) Pc 01
83 Cash Books Printed Market Pc 10
84 Thumb Pins Steel Pkt 19
85 Diary (Medium Size) Pc 25
86 Paper Clip Pkt 02
87 Log Books Pc 06
88 Desk Tray (Table Try Plastic) Pc 04
89 Notice Board (without glass) 2x3 feet Pc 02
90 Drafting Pad A4 Size Pc 38
91 Drafting Pad 8"x10" Size Pc 62
92 File Cover Plastic (Top Transparent) Pc 36
93 Envelop A3 Size Cloth & Paper Made Pc 24
94 Envelop A4 Size Cloth & Paper Made Pc 36
95 Envelop A5 Size Paper Made Pc 36
96 Clear Bag Button Type A4 Size Pc 12
97 Scale Clear Plastic 01 Inch Pc 04
98 Inventory Register 03 No (Stock Register) Pc 02
99 Color Pencil 12 Colors (Large) Pc 02
14
100 Paper Binding Clip (Small + Medium + Large)
Pc
36
101 Table Globe Pc 03
102 Data Cable Pc 01
103 Drawing Kit (T-Scale, Set Scale) Pc 01
104 Pin Holder Pc 03
105 Calculator (Scientific) Original 991ES Pc 10
106 Planners (Table) Pc 07
107 Briefcase files (Expanding Bags) Pc 05
108 Masking Tape 01 Inch Roll 06
109 Gum (One kg per Bottle) Bottle 6
110 Scotch Tape 03 inch Roll 18
111 Sticker Sheet (White) A4 Pc 200
112 Envelop Big Size Cloth & Paper Made (sample attached)
Pc
1200
113 Envelop Medium Size Cloth & Paper Made (sample attached)
Pc
1200
114 Examination Continuation Sheets (sample
attached, serial number starting from 2016-
2017 0001 onwards)
Pc
8000
115 Examination Main Answer Books, 8
Sheets (sample attached, serial number
starting from 2016-2017 5001 onwards)
Pc
10000
116 Brass Stamp with University Monogram Pc 06
117 Lighter Gun Pc 30
118 Melting seal, Box Pc 10
Total Amount
15
Annex ‘C’
Company Evaluation Criteria
1. Basic Evaluation
I. List of Previous/Current customers of related equipment, with contact person and
telephone/fax numbers.
II. Detailed product information
III. Copy of National Tax Registration Certificate
IV. Copy of Sales Tax Registration Certificate
V. Bank letter of financial standing
VI. An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or de-barred
by any Government/Semi-Government Department to participate in bidding and to
supply equipment. Failure to submit such affidavit may lead to disqualification.
VII. Detailed item specifications corresponding to the BOQ as given at Annex ‘A’
VIII. Detailed project implementation schedule which includes the delivery of items mentioned
in the BOQ
IX. Signed and stamped Tender document
2. Detailed Evaluation
(Minimum Passing Score Required is 70 Points)
Sr.
No
Company Profile
Detail of Points
Max.
Points
Obtained
Points
1
Age of the Company
5 Points per year of service
40
2
Financial Strength of the Bidder
5 Points per million (RS) of
average turnover of last 3
years (Bank Statement
Required )
20
3 Projected Completed of Similar
Nature
5 Points for each project.
20
4
Quality of Items
Will be awarded based on
KFUEIT procurement
committee assessment
20
Khwaja Fareed University of Engineering &
Information Technology, Rahim Yar Khan
Tender Document
Tender No. Misc.-12
Procurement of Stools for Laboratories
at
Khwaja Fareed University of Engineering
& Information Technology
Rahim Yar Khan 1
TENDER DOCUMENT
TENDER No. Misc.- 12
Procurement of Stool for Laboratories
at
Khwaja Fareed University of Engineering and Information Technology
TENDER PRICE Rs. 1000/-
Last date of submission:
FOR OFFICE USE ONLY
Serial No
Sold to: M/S
Date of Sale
Bank Challan No.
Date 2
1. Overview
Khwaja Fareed University of Engineering & Information Technology, RahimYar Khan intends
to purchase the specified Stools for Laboratories as provided at Annex ‘A’. The supplier will be
responsible for deliver y, commissioning of all specified items, wherever required, at the
Khwaja Fareed University of Engineering & Information Technology, Rahim Yar Khan. This
document provides complete instructions for bidders intending to participate in this Tender
2. Instructions for Bidders
2.1. Response to the Tender (Bid) should be submitted in one part which shall include two
separately sealed envelopes of Technical Proposal and Financial Proposal before
01:00 PM on 20-10-2016. Technical Proposals will be opened on same day at
01:30 PM in the presence of representatives of responding bidders, if an y, and
Financial Proposals will be opened after completion of technical evaluation. The exact
time and place for opening of financial proposals will be informed to technical y
qualified bidders.
2.2. Responding bidder shall deliver two sealed copies of the bid. Each cop y being
physical y separate, bound, sealed and labeled. Proposals shall be delivered at the
address given below.
Director Procurement
Khwaja Fareed University of Engineering & Information Technology
Abu Dhabi Road, Rahim Yar Khan.
Tel. 068-5882420, +92 300 7824900
2.3. Any queries regarding this proposal should be directed to the designated Technical Contact Person listed below.
Dr. Zaheer Ahmed, Tel. 068-5882420, Email:[email protected]
2.4. All bids must be submitted by filling the Annex ‘B’. Same should be enclosed in the
financial proposal. Bidder must use the same numbers and labels used in this Request
for Proposal .
3
2.5. The original Tender Document duly signed and officially sealed b y the bidder must
be submitted in whole with the proposals. Any conditional, ambiguous, incomplete,
supplementary or revised offer after the opening of tender shall not be entertained
4. Financial Proposal Format
Financial Proposal must include the following in the order given below:
i. Equipment prices duly entered on the form in the attached BOQ
ii. Validity period of the quoted price
iii. Any other Terms and Conditions
iv. Bank Draft of the Earnest Money
5. Terms & Conditions
5.1. All prices should be quoted in Pak Rupees and inclusive of all Government Taxes &
Levies.
5.2. A bank draft equal to 2% of the estimated cost should accompany the Tender as Earnest
Money drawn in favor of KFUEIT Rahim Yar Khan. The Tender shall not be
considered without Earnest Money. Bank guarantee will not be accepted. Bank draft for
Earnest Mone y should be placed with the financial proposal.
5.3. A Bank draft of 5 % of the total amount as Performance Guarantee will be provided
by the supplier in favor of Khwaja Fareed University of Engineering & Information
Technology, Rahim Yar Khan within 10 days after signing of the contract on judicial
stamp paper of the value PKR. 1200/-which shall remain valid for 12 months beyond
delivery period. This performance guarantee will be released after the completion of
warranty/guarantee period, along with the satisfactory completion report which will be
intimated to the Seller and the Director Procurement KFUEIT, Rahim Yar Khan for their
onward issuance of No Objection Certificate (NOC) for the release of Performance
Guarantee.
5.4. Earnest Mone y for bidders not selected will be returned a minimum of two weeks after
announcement of award and returned to successful bidder after signing the contract. If the
selected bidder fails to sign the contract within stipulated time, Earnest Money will be
forfeited.
5.5. Bidders are required to submit their bid for every item in the Bid Form. Partial offer for
supply or installation will not be accepted and the bid will be rejected.
4
5.6. KFUEIT Rahim Yar Khan reserves the right to accept / reject any or all proposals
without assigning an y reason thereof.
5.7. The quantity of an order may var y depending on the quoted prices and the allocated
funds.
5.8. The decision of the KFUEIT procurement committee will be binding on all concerned and will in no case be challenged in an y forum.
5.9. KFUEIT Rahim Yar Khan reserves the right to modif y the conditions / specifications of
the Tender Document with written intimation to all the participants who have purchased
the Tender Document.
5.10. Delivery period will be 30 days from the date of issuance of purchase order/supply order.
5.11. Delivery shall be completed according to the agreed upon schedule.
5.12. In case the selected bidder fails to execute the contract strictly y in accordance with t
he terms and conditions laid down in the contract, the Performance Guarantee shall
be forfeited.
5.13. The University y will get the item inspected at KFUEIT Rahim Yar Khan and reject
the item, if not found according to the stated specifications.
5.14. The University y reserves the right to claim compensation for the losses caused b y dela y
in the delivery of equipment.
5.15. It is the sole responsibility of the bidder to comply with local, national and international
laws.
5.16. In case an y supplies/material is found not in conformity y with the specifications
provided in the tender, either on account of inferior quality, defective workmanship,
faulty design, faulty packing or is short supplied, or wrongly supplied, the supplier
will replace the same free of charges or pay the full cost of replacement.
5.17. All the proposals submitted will become the property of the University.
5.18. All prices should be valid for at least 60 days. Withdrawal or an y modification of the
original offer within the validity period shall entitle the KFUEIT Rahim Yar Khan to
forfeit the Earnest Money in favor of the KFUEIT Rahim Yar Khan and/or putting a ban
on the future inquires or taking an y other suitable action against the bidder.
5.19. Delivery of the items will be free of charge at Khwaja Fareed University of Engineering
& Information Technology, Rahim Yar Khan during the office hours with a copy of
Delivery Challan.
5
5.20. Items being ordered should be brand-new and according to order specification from the
current production and covered under normal warranty/guarantee etc. as mentioned in the quote.
Brochures mentioned and product details must be attached.
6. Tender Evaluation Criteria
All bids shall be evaluated on technical and financial merit. The Company Evaluation
Criteria is attached at Annex ‘C’ for reference. Technical evaluation process may include, but
not limited to the consideration of the following with respect to the functional requirements
given ahead:
a. Technical specifications of proposed item
b. Company Profile
I. Age of the company
II. Financial strength of the bidder
Financial Evaluation process will be based on the consideration of the quoted price.
7. Undertaking
On behalf of the company it is certified that we agree to the all the Instructions and Terms &
Conditions given in this Tender Document
Name of bidder…………………………………………………………………………………
Authorized person………………………………………………………………………………...
Authorized signature………………………………………………………………………………
Stamp………………………………………………………………………………………………
Office Address……………………………………………………………………………………
Tel No ………………………………………………………………………………………………
Fax No ……………………………………………………………………………………………
6
Annex ‘A’
Lab Furniture
Sr. No
Item Name
Specifications
QT Y
1
Lab Stool
Frame-MS Round Gauge-18 Sample is available
at KFUEIT, Rahim Yar Khan.
300
Annex ‘B’
Lab Furniture
(Bid Form)
Sr.
No.
List of item
Qty.
Rate
Total Price
(inclusive of all taxes)
1 Lab Stool 300
TOTAL:
Total In Words:
9
Annex ‘C’
Company Evaluation Criteria
I. List of Previous/Current customers of related equipment, with contact person and telephone/fax numbers.
II. Detailed product information III. Copy of National Tax Registration Certificate IV. Cop y of Sales Tax Registration Certificate V. Bank letter of financial standing VI. An affidavit on Rs 100/- Stamp Paper that currently the y are not black listed or de-barred
by an y Government/Semi-Government Department to participate in bidding and to supply equipment. Failure to submit such affidavit may lead to
disqualification. VII. Detailed item specifications corresponding to the
BOQ as given at Annex ‘A’
VIII. Detailed project implementation schedule which includes the delivery of items mentioned in the BOQ
IX. Signed and stamped Tender document.
