tender and contract - welcome to … (availability) of plant & equipment (in case of hiring key...

ORBIT TVET COLLEGE

CONSTRUCTION OF NEW BUILDINGS AT THE ORBIT TVET COLLEGES

CONSTRUCTION OF NEW WORKSHOP AT

BRITS CAMPUS

Tender No.: B03/2015

CLOSING DATE: 07 AUGUST 2015 CLOSING TIME: 11H00

VOLUME 1

TENDER AND CONTRACT

Prepared For: Prepared By:

ORBIT TVET College Private Bag X8208 Rustenburg 0300 CONTACT PERSON: Ms Onica Shoko Tel no.: +27 (0) 14 592-7014 [email protected]

Delta Built Environment Consultants P.O. Box 35703

Menlo Park 0102

CONTACT PERSON:

Mr Reuben Van Deventer Tel no.: +27 (0) 12 368-1850

[email protected]

Date Issued: JULY 2015

mailto:[email protected]


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Tender no.: B03/2015

i

DOCUMENT CONTROL

TITLE: CONSTRUCTION OF NEW BUILDINGS AT ORBIT TVET COLLEGES: CONSTRUCTION OF NEW WORKSHOP AT BRITS CAMPUS

ELECTRONIC FILE LOCATION:

P13088_TENDER_NEW BUILDINGS MAIN CONTRACT_BRITS CAMPUS_REV 01-1. Tender Document

REPORT STATUS: Draft

REVISION NUMBER: 01

EMPLOYER: ORBIT TVET College

Private Bag X8208

Rustenburg

0300

CONSULTANT: Delta Built Environment Consultants (Pty) Ltd

P.O. Box 35703

Menlo Park

0102

DATE: July 2015

REFERENCE NUMBER: P13088/R3182

PREPARED BY: Reuben Van Deventer Project Manager

REVIEWED BY: David Schoültz Contract Manager

APPROVED BY:

DISTRIBUTION LIST: COMPANY NAME & SURNAME

ORBIT TVET College Ms Onica Shoko

Delta BEC (Internal) Filing

RECORD OF REVISIONS

REV. NO. STATUS DESCRIPTION OF REVISION REV. DATE

00 Draft Issued for Review and Approval 26 June 2015

01 Final Issued for Tender Purposes 13 July 2015

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DOCUMENT APPROVAL BY CLIENT

ACTIVITY NAME SIGNATURE DATE

RECOMMENDED BY MS ONIKA SHOKO

APPROVED BY M MARAIS

CONTRACTOR

NON-DISCLOSURE OF INFORMATION Information contained in this document may be proprietary in nature and/or protected by copyright. Please obtain written permission from the Author/Project Manager prior to reproducing any part of this document, in whole or in part.

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TENDER DOCUMENT

FOR THE CONSTRUCTION OF NEW BUILDINGS AT THE ORBIT TVET COLLEGES

CONSTRUCTION OF NEW WORKSHOP AT BRITS

CAMPUS


CLOSING DATE: 07 AUGUST 2015

TENDER CLOSING TIME: 11H00

Tender Box

ORBIT TVET COLLEGE, Corporate Centre Security Gate (Office), c/o Fatima Bhayat & Bosch Streets,

Rustenburg

Mandatory Tender Briefing / Site Inspection Meeting 22 JULY 2015 at 11H00

Venue: ORBIT TVET Colleges

Campus manager’s Boardroom, Brits Campus, Reitz Street North, BRITS

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IMPORTANT DATES

The anticipated timing of the project is as follows:

DESCRIPTION/ACTIVITY DATE TIME

Mandatory / Site Inspection Meeting 22 JULY 2015 11H00

Tender close 07 AUGUST 2015 11H00

Contract awarded 24 AUGUST 2015 N/A

Project completion 25 MARCH 2016 N/A

CONDITIONS FOR COMPLETING BID DOCUMENTS

The Tenderer is to indicate in the checkboxes provided that he has completed the required section of the tender document. Completion of this checklist will assist the Tenderer in ensuring that he has attended to all the required items for submission with this tender. Should any of the following bid forms not be completed and signed or not handed in with your bid proposal with accompanying supporting documents on closing date and time, the Tenderers’ proposal will immediately be disqualified.

The following criteria will be used in assessing the responsiveness of tenders:

MANDATORY REQUIREMENTS SUBMITTED

NO. DESCRIPTION YES NO

(1) Valid Original SARS Tax Clearance Certificate

(2) Minimum Required CIDB Grading

(3) Signed Attendance Register at Mandatory Tender Briefing/Site Inspection Meeting

(4) Completed and Signed Compulsory Declaration of Interest (MBD4)

(5) Authority of Lead partner to sign the documents for JVs (where applicable)

(6) Completed and Signed Form of Offer and Acceptance

(7) Signed Letter of Intent to enter into Joint Venture, Consortium or to Sub-contract (Where applicable)

(8) Complete Bill of Quantities filled in clearly legible and in permanent ink

IF ANY OF THE ABOVE-MENTIONED CONDITIONS IS NOT MET AND/OR ANY OF THE MENTIONED DOCUMENTS ARE NOT SUBMITTED AS PRESCRIBED, YOUR BID WILL IMMEDIATELY BE DISQUALIFIED. Bid Documents must be completed with BLACK INK and not typed.

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Please note: No tippex is allowed. All changes must be scratched out with a signature next to each change.

* Note: Any reference to words “Bid” or “Bidder” herein and/or in any other documentation shall be construed to have the same meaning as the words “Tender” or “Tenderer”.

ADDITIONAL INFORMATION REQUIRED SUBMITTED

DESCRIPTION YES NO

B-BBEE Status Level Certificate or for exemption a Letter from Accountant confirming most recent turnover;

Completed and signed Goal Declaration Form for Contractors;

The main JV partner to carry out the highest percentage of the work, to have the highest CIDB grading and to lead the contract (where applicable). The combined CIDB grading to meet required CIDB grade;

Proposed methodology covering and demonstrating coherence of the:

(i) Work organisation programme, (ii) Resource plan, and (iii) Methodology for executing the works.

Access/ownership (availability) of plant & equipment (In case of hiring key plant, letter conforming the willingness of the hirer to hire equipment to the bidder);

Record of previous projects which may be relevant in the evaluation of the bid and contact persons (if any);

Supporting documents on project imperatives:

(i) Plans for promoting and managing safety, health and environmental issues during execution of the project;

(ii) Plans for monitoring and applying quality assurance principles in the execution of the project;

Proof of access to key personnel with relevant experience to execute the works;

Confirmation of company registration with CIPC (Formerly known as CIPRO)

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TENDER DOCUMENT CHECKLIST

Tenderers must complete this document checklist to ensure that all information is completed in the Tender Document.

ITEMS

NO. DESCRIPTION CHECKED

(Contractor)

(1) Correct Tender Offer Amount carried forward to the Summary Page (See Part C2.3)

(2) All pages requiring signatures signed by the Tenderer

(3) Bill of Quantities (See Part C2.2)

i) Completed in BLACK INK including all summaries

ii) Corrections crossed out and initialled

(4) All Returnable Documents and Schedules submitted

Respondents Information Sheet

Schedule of Work carried out by the Tenderer

Schedule of Current Contracts

Declaration of Interest (MBD 4)

Signatories Authority Power of Attorney

Current Certificate of Good Standing from Compensation Commissioner

Proposed Key Personnel

Schedule of Construction Plant and Equipment

Site Inspection Certificate

Financial References

Record of Addenda to Tender Documents

Enterprise Declaration Affidavit

Amendments and Qualifications by Tenderer

B-BBEE Status Level Certificate or for exemption a Letter from Accountant confirming most recent turnover

Preference Points Claim Form in terms of the Preferential Procurement Regulations 2011 (MBD 6.1)

Original Valid Tax Clearance Certificate

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CIDB Proof of Registration

Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8)

Certificate of Independent Bid Determination (MBD 9)

Proposed Schedule of Works

Completed and Signed Compulsory Declaration Form

Letter of Intent from Approved Insurer with regard to Performance Guarantee

Form of Offer and Acceptance

Construction Guarantee (3 x Pages) (See Part C1.3)

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TABLE OF CONTENTS

PART T: THE TENDER ............................................................................................ 1

PART T1: TENDERING PROCEDURES ......................................................................................... 2

SECTION T1.1: TENDERING NOTICE AND INVITATION TO TENDER ................................... 2

SECTION T1.2: TENDER DATA .................................................................................. 13

PART T2: RETURNABLE DOCUMENTS ..................................................................................... 23

SECTION T2.1: LIST OF RETURNABLE DOCUMENTS .......................................................... 23

SECTION T2.2: RETURNABLE SCHEDULES REQUIRED FOR TENDER EVALUATION

PURPOSES ............................................................................................... 24

FORM T2.2.1: RESPONDENT’S INFORMATION SHEET ........................................................................... 24

FORM T2.2.2: SCHEDULE OF WORK CARRIED OUT BY TENDERER ..................................................... 25

FORM T2.2.3: SCHEDULE OF CURRENT CONTRACTS .......................................................................... 26

FORM T2.2.4: DECLARATION OF INTEREST (MBD 4) ............................................................................ 27

FORM T2.2.5: SIGNATORIES AUTHORITY (POWER OF ATTORNEY) ..................................................... 30

FORM T2.2.6: CURRENT CERTIFICATE OF GOOD STANDING FROM

COMPENSATION COMMISSIONER ................................................................................ 32

FORM T2.2.7: PROPOSED KEY PERSONNEL .......................................................................................... 33

FORM T2.2.8: SCHEDULE OF CONSTRUCTION PLANT AND EQUIPMENT .......................................... 34

FORM T2.2.9: SITE INSPECTION CERTIFICATE ........................................................................................ 35

FORM T2.2.10: HEALTH AND SAFETY PLAN ............................................................................................. 36

FORM T2.2.11: FINANCIAL REFERENCES ................................................................................................. 37

FORM T2.2.12: RECORD OF ADDENDA TO TENDER DOCUMENTS ...................................................... 38

FORM T2.2.13: AMENDMENTS AND QUALIFICATIONS BY TENDERER .................................................. 39

FORM T2.2.14: B-BBEE STATUS LEVEL CERTIFICATE ................................................................................. 41

FORM T2.2.15: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL

PROCUREMENT REGULATIONS 2011 (MBD 6.1) ........................................................... 42

FORM T2.2.16: TAX CLEARANCE REQUIREMENTS .................................................................................. 49

FORM T2.2.17: PROOF OF REGISTRATION WITH CONSTRUCTION INDUSTRY

DEVELOPMENT BOARD ................................................................................................... 50

FORM T2.2.18: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT

PRACTICES (MBD 8) ......................................................................................................... 51

FORM T2.2.19: CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) .................................. 54

FORM T2.2.20: COMPULSORY DECLARATION FORM ........................................................................... 57

FORM T2.2.21: LETTER OF INTENT .............................................................................................................. 59

PART C: THE CONTRACT ....................................................................................... 60

PART C1: AGREEMENT AND CONTRACT DATA ........................................................................ 61

SECTION C1.1: FORM OF OFFER AND ACCEPTANCE ......................................................... 61

SECTION C1.1.1: FORM OF OFFER ............................................................................................................... 61

SECTION C1.1.2: FORM OF ACCEPTANCE ................................................................................................. 63

SECTION C1.1.3: SCHEDULE OF DEVIATIONS ............................................................................................. 64

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SECTION C1.2: CONTRACT DATA ..................................................................................... 66

SECTION C1.2.1: CONTRACT DATA EC (Employer to Contractor) ........................................................ 67

SECTION C1.2.2: CHANGES TO JBCC PRINCIPAL BUILDING AGREEMENT (PBA) ................................. 73

SECTION C1.2.3: CONTRACT DATA: CONTRACTOR TO EMPLOYER (CE).............................................. 80

SECTION C1.3: CONSTRUCTION GUARANTEE (PRO-FORMA) ............................................ 85

SECTION C1.4: OCCUPATIONAL HEALTH AND SAFETY AGREEMENT BETWEEN EMPLOYER AND CONTRACTOR ................................................................................. 91

PART C2: PRICING DATA ........................................................................................................ 93

SECTION C2.1: PRICING INSTRUCTIONS........................................................................... 93

SECTION C2.2: PROVISIONAL BILLS OF QUANTITIES ......................................................... 95

PART C3: SCOPE OF WORKS ................................................................................................. 172

SECTION C3.1: DESCRIPTION OF WORKS ....................................................................... 172

SECTION C3.1.1: EMPLOYER’S OBJECTIVES ............................................................................................ 172

SECTION C3.1.2: LOCATION OF THE WORKS .......................................................................................... 172

SECTION C3.1.3: OVERVIEW AND EXTENT OF THE WORKS ................................................................... 172

SECTION C3.2: ENGINEERING ....................................................................................... 173

SECTION C3.2.1: DESIGN RESPONSIBILITY ................................................................................................ 173

SECTION C3.2.2: DRAWINGS ..................................................................................................................... 173

Section C3.2.2.1: Drawings prepared by the Contractor ...................................... 173

Section C3.2.2.2: Drawings prepared by the Employer ........................................ 173

Section C3.2.2.3: List of Drawings prepared by the Employer ............................. 173

SECTION C3.3: CONSTRUCTION .................................................................................... 175

SECTION C3.3.1: WAY LEAVES, PERMISSIONS AND PERMITS ................................................................ 175

SECTION C3.3.2: CONSTRUCTION STANDARDS ..................................................................................... 175

SECTION C3.4: MANAGEMENT ..................................................................................... 176

SECTION C3.4.1: PLANNING AND PROGRAMMING ............................................................................. 176

Section C3.4.1.1: General .................................................................................... 176

Section C3.4.1.2: Submission of Programme ....................................................... 176

Section C3.4.1.3: Default in Submission of Programs .......................................... 176

SECTION C3.4.2: HEALTH AND SAFETY ..................................................................................................... 177

Section C3.4.2.1: Health and Safety Specification ............................................... 177

PART C4: SITE INFORMATION .............................................................................................. 178

ANNEXURE A: CIDB STANDARD CONDITIONS OF TENDER ........................................................ 180

ANNEXURE B: HEALTH AND SAFETY SPECIFICATIONS .............................................................. 193

ANNEXURE C: CIVIL SPECIFICATIONS ....................................................................................... 221

ANNEXURE D: ELECTRICAL SPECIFICATIONS ............................................................................ 233

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PART T: THE TENDER JULY 2015

1

PART T: TENDERING PROCEDURES

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PART T1: TENDERING PROCEDURES

Section T1.1: Tender Notice and Invitation to Tender 2


SECTION T1.1: TENDERING NOTICE AND INVITATION TO TENDER

TENDER NOTICE

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE “CONSTRUCTION OF NEW BUILDING AT THE ORBIT TVET COLLEGES”.

TENDER NUMBER : B03/2015

DESCRIPTION : CONSTRUCTION OF NEW WORKSHOP AT BRITS CAMPUS

CLOSING DATE : FRIDAY 07 AUGUST 2015

CLOSING TIME : 11H00 THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM.

INVITATION AND SCOPE OF WORK ORBIT TVET College is inviting capable and competent contractors to submit bids for “Construction of New Buildings at the ORBIT TVET Colleges: Construction of New Workshop at Brits Campus”, which is situated at the corner of Fatima Bhayat and Bosch Street, in Rustenburg. Bid documents shall be collected from the cashiers, ORBIT TVET College, Corporate Centre, Security Gate (Office), Corner of Fatima Bhayat and Bosch Streets, Rustenburg, 0300 from Wednesday 15 July 2015 during office hours. NO documents will be available or issued at the Briefing Session and should therefore be collected timeously beforehand A Mandatory Tender Briefing/Site Inspection meeting will be conducted at 11H00 AM on Wednesday 22 JULY 2015. Prospective tenderers shall meet at the CAMPUS MANAGER’S BOARDROOM, BRITS CAMPUS, REITZ STREET NORTH, BRITS.

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One original and one copy of the completed bid document shall be placed in a sealed envelope clearly marked:

Tender Title & Reference No.:

CONSTRUCTION OF NEW BUILDINGS AT THE ORBIT TVET COLLEGES

CONSTRUCTION OF NEW WORKSHOP AT BRITS CAMPUS

TENDER NO.: B03/2015

Bid Documents Must Be Deposited In The Bid Box Situated At:

ORBIT TVET COLLEGE, Corporate Centre, Security Gate (Office), c/o Fatima Bhayat and Bosch Streets,

RUSTENBURG, 0300

Bids will be opened in public. Bidders should ensure that bids are delivered timeously to the correct address. NO late submissions will be considered. The bid box is generally open 24 hours a day, 7 days a week. Telegraphic, telexed, facsimiled or e-mail submissions will NOT be accepted. Failure to provide mandatory requirements required in this Bid will result in the submissions being deemed null and void and shall be considered non-responsive. Respondents must include a valid and original SARS Tax Compliance Certificate in their submissions in order to be considered. When Joint Venture Bids are submitted, each JV member must submit its own original and valid SARS Tax Compliance Certificate in order for their bids to be responsive. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS – The bound Tender Document, as issued, must not be “dismantled”, it must be submitted as such. A dismantled Tender Document will be an automatic disqualification. The Tender Document must not be retyped. THIS BID IS SUBJECT TO THE JOINT BUILDING CONTRACTS COMMITTEE (JBCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.

THE FOLLOWING PARTICULARS MUST BE FURNISHED. FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED.

NAME OF BIDDER : ......................................................................................................................................

POSTAL ADDRESS : ......................................................................................................................................

STREET ADDRESS : ......................................................................................................................................

......................................................................................................................................

The Client/Employer reserves the right not to accept the lowest proposal in part or in whole or

any proposal.

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CELLPHONE NUMBER : .............................................. FACSIMILE: ..............................................................

TELEPHONE NUMBER : .............................................. VAT REGISTRATION NUMBER: ................................

Has a tax clearance certificate been submitted (SBD 2)? ........................................................................ YES/NO

Are you the accredited representative in South Africa for the goods/services offered by you?............. YES/NO (IF YES ENCLOSE PROOF)

SIGNATURE OF BIDDER: ................................................................. DATE: ...................................................

CAPACITY UNDER WHICH THIS BID IS SIGNED: ...................................................................................................

THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX FOR EACH OF THE TWO TENDERS ARE:

TENDER NAME AND DESCRIPTION AMOUNT

Construction of new Workshop at Brits Campus (B03/2015)

(Carried forward from Page 171, Section C2.2: Provisional Bill of Quantities)

(Amount in words) ............................................................................. ............................................................................................................ ................................................................................................. (Rand)

R .................................................

TOTAL (VAT Incl.)

R ..............................................

TOTAL NUMBER OF ITEMS OFFERED: ..................................................................................................................

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1. CONDITIONS OF BIDDING

1.1 Proprietary Information:

1.1.1 ORBIT TVET Colleges consider this tender and all related information, either written or verbal, which is provided to the respondent, to be proprietary to ORBIT TVET Colleges. It shall be kept confidential by the respondent and its officers, employees, agents and representatives. The respondent shall not disclose, publish, or advertise this specification or related information to any third party without the prior written consent of ORBIT TVET Colleges.

1.2 Enquiries:

1.2.1 No telephonic or any other form of communication relating to this bid will be permitted with any other staff by bidders other than with the named individuals stated below. All communication and attempts to solicit information of any kind relative to this tender should be IN WRITING and channeled to: Employer : ORBIT TVET Colleges Contact Person : Ms Onica Shoko

E-mail address : [email protected] Or Principal Agent : Project Manager: Delta BEC (Pty) Ltd. Contact Person : Mr Reuben Van Deventer E-mail address : [email protected]

1.2.2 All the documentation submitted in response to this tender must be in English.

1.2.3 The Bidder should check the numbers of the pages to satisfy themselves that none are missing or duplicated. No liability will be accepted by ORBIT TVET Colleges in regard to anything arising from the fact that pages are missing or duplicated.

1.3 Validity Period:

1.3.1 Responses to this tender received from suppliers will be valid for a period of 90 days counted from the closing date of the Tender.

1.4 CIDB Registration/Qualification:

1.4.1 Bidders shall be registered with the Construction Industry Development Board (CIDB) and should have a minimum CIDB Contractor grading of 5 GB or higher. Entities who intend submitting a bid as a Joint Venture must ensure that their combined grading meets the required CIDB Grading.

1.5 Submission of Tenders:

1.5.1 Tenders should be submitted in duplicate, all bound in a sealed envelope endorsed, “BID: CONSTRUCTION OF NEW BUILDINGS AT ORBIT TVET COLLEGES: Construction of New Workshop at Brits Campus (B03/2015)”. The sealed envelope must be placed in the tender box at the ORBIT COLLEGE Corporate



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Centre, Security Gate (Office), corner of Fatima Bhayat and Bosch Street, Rustenburg, 0300 by no later than 11H00 on 07 August 2015.

1.5.2 The closing date, company name and the return address must also be endorsed on the envelope. If a courier service company is being used for delivery of the bid document, the bid description must be endorsed on the delivery note/courier packaging to ensure that documents are delivered into the BID BOX.

1.5.3 Amended bids may be sent, together with the original bid, in an envelope marked “Amendment to bid”, should be clearly marked to represent the original document and should be placed in the bid box before the closing date and time. An amendment bid, without original bid documents will not be considered.

1.5.4 The bidder is responsible for all the cost that they shall incur related to the preparation and submission of the bid document.

1.5.5 Kindly note that ORBIT TVET Colleges is entitled to amend any bid conditions, validity period, specifications, or extend the closing date of bids before the closing date. All bidders, to whom the bid documents have been issued, will be advised in writing of such amendments in good time.

1.5.6 ORBIT TVET Colleges reserves the right not to accept the lowest bid price of any tender in part or in whole. It normally awards the contract to the bidder who proves to be fully capable of handling the contract, in terms of outputs and services and who is financially advantageous to ORBIT TVET Colleges.

1.5.7 ORBIT TVET Colleges also reserves the right to award this bid to a purely empowerment company or may award this bid on conditions that a joint venture with an empowerment company is formed. This may be added to the criteria when evaluating the bids.

1.5.8 ORBIT TVET Colleges also reserves the right to award this bid as a whole, or in part without furnishing reasons.

1.5.9 ORBIT TVET Colleges reserve the right to, amongst other things, conduct unscheduled or scheduled site visits to satisfy itself, as to the validity of the information provided on this bid documents.

1.5.10 Failure to provide total bid price on SBD 1, where applicable, shall result in automatic disqualifications.

1.5.11 An incomplete price list (Priced bill of quantity) shall render the bid non-responsive.

1.6 Evaluation Criteria:

1.6.1 Preferential Procurement Policy Framework Act (PPPFA), Act no. 5 of 2000 and its associated Regulations of 2011, principles shall apply whereby submissions will be evaluated according to the provisions of that Act and the Public Finance Management Act (PFMA) Sections 36 and 49. The bid will be evaluated in accordance with the bid document, which is based on the Preferential

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Procurement of 90/10 principle, applicable where 90 points will be allocated to price and 10 points to B-BBEE in the manner listed in SBD 6.1. ONLY FIRM PRICES WILL BE CONSIDERED.

1.7 Price Evaluation:

Please note that you will be evaluated according to the list below and 10 points will be awarded to B-BBEE in the below listed manner.

B-BBEE Status Level of

Contributor

Number of Points

1 10 2 9 3 8 4 5 5 4 6 3 7 2 8 1

Non-compliant contributor

0

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Table 1: Quality criteria and sub-criteria

Quality criteria Sub-criteria

Comments Description Max Min

Approach paper which responds to the proposed scope of work/project design and outlines the proposed approach/ methodology and work plan complete with time frames.

Technical approach and methodology

10 9

The PSP should explain their understanding of the objectives of the assignment and the Employer’s stated and implied requirements, highlight the issues of importance, and explain the technical approach they would adopt to address them. The PSP should explain the methodologies which he/she proposes to adopt, demonstrate the compatibility of those methodologies with the proposed approach (for instance, the methods of interpreting available data carrying out investigations, analyses, and studies and comparing alternative solutions) and address any modifications to the scope of work proposed by the Employer. The approach should also include a quality plan and where relevant and appropriate, propose the scope of work and/or modifications to the scope of work. The technical approach and methodology portion of the approach paper, read in conjunction with the work plan, should, where the scope of work in the procurement documents at tender stage is not precisely defined, form the basis of the scope of work incorporated in the contract with the successful PSP. Accordingly, this portion of the approach paper should clearly articulate the project deliverables.

Work plan/ Programme 10 6

The PSP should propose the main activities for the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Employer) and delivery dates of the deliverables. The consistency of the technical approach and methodology with the proposed work plan is a good indication that the PSP has understood the Employer’s requirements for the assignment and is able to translate them into a feasible working plan with clear deliverables.

Organisation and staffing - 15 15

The PSP should propose the structure and composition of their team i.e. the main disciplines involved, the key staff member/expert responsible for each discipline, and the proposed technical and support staff. The roles and responsibilities of each key staff member/expert should be set out as job descriptions. In the case of an association/joint venture/consortium, it should, indicate how the duties and responsibilities are to be shared.

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Comments Description Max Min

Experience of the key staff (assigned personnel) in relation to the scope of work

General qualifications 10 6 This sub-criteria covers the general experience (total duration of professional activity), level of education and training and positions held of each key staff member/expert member.

Adequacy for the assignment

10 6 This sub-criteria relates to the education, training and experience of the key staff members/ experts, in the specific sector, field, subject, etc. which is directly linked to the scope of work.

Knowledge of issues pertinent to the project

5 3 This sub-criteria relates to the key staff members/experts knowledge of issues pertinent to the project.

PSP’s experience with respect to specific aspects of the project/ comparable projects

- 40 15 This criteria covers the experience of the PSP as opposed to the key staff members/experts in similar or comparable projects.

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Table 2: Indicators for the rating of quality criteria and sub-criteria


Indicators

Poor (score 40)*

Satisfactory (score 60)

Good (score 80)

Very good (score 100)

Approach paper which responds to the proposed scope of work/project design and outlines proposed approach/ methodology and work plan complete with time frames

Technical approach and methodology

The technical approach and/or methodology is poor/ unlikely to satisfy the project objectives or requirements. The PSP has misunderstood certain aspects of the scope of work and does not deal with the critical aspects of

the project.

The approach is generic and not tailored to address the specific project objectives

and requirements. The approach does not

adequately deal with the critical characteristics of the project. The quality plan is

too generic.

The approach is specifically tailored to address the

specific project objectives and requirements and is

sufficiently flexible to accommodate changes that may occur during execution.

The quality plan is specifically tailored to the critical

characteristics of the project.

Besides meeting the “good” rating, the important issues

are approached in an innovative and efficient way,

indicating that the PSP has outstanding knowledge of

state-of-the-art approaches. The approach paper details ways to improve the project outcomes and the quality of

the outputs.

Work plan/ Programme

The activity schedule omits important tasks or the timing

of the activities and correlation among them are

inconsistent with the approach paper. There is lack

of clarity and logic in the sequencing.

All key activities are included in the activity schedule, but are not detailed. There are

minor inconsistencies between timing, project

deliverables and the proposed approach.

The work plan fits the approach paper well; all important activities are indicated in the activity

schedule and their timing and sequencing is

appropriate and consistent with project objectives and

requirements. There is a fair degree of detail that

facilitates understanding of the proposed work plan.

Besides meeting the “good” rating, decision points and

the sequencing and timing of activities are very well

defined, indicating that the PSP has optimized the use of

resources. The work plan permits flexibility to

accommodate contingencies.

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Indicators

Poor (score 40)*


Good (score 80)


Organisation and staffing

-

The organisation chart is sketchy, the staffing plan is weak in important areas, or

the staffing schedule is inconsistent with the timing

of the most important deliverables. There is no

clarity in allocation of tasks and responsibilities.

The organisational chart is complete and detailed, the

technical level and composition of the staffing arrangements are adequate

and staffing is consistent with both timing and

deliverables.

Besides meeting the “satisfactory” rating, staff are well balanced i.e. they show

good coordination, complimentary skills, clear

and defined duties and responsibilities, and limited

number of short-term experts. Some members of

the project team have worked together before on

limited occasions.

Besides meeting the “good” rating, the proposed team is well integrated and several

members have worked together extensively in the

past.

Experience of the key staff (assigned personnel) in relation to the scope of work (Greater weighting should be given to the team leader)

General qualifications

Key staff have limited levels of general experience

Key staff have reasonable levels of general experience

Key staff have extensive levels of general experience

Key staff have exceptional levels of general experience

Adequacy for the assignment

Key staff have limited levels of project specific education,

training and experience

Key staff have reasonable levels of project specific education, training and

experience

Key staff have extensive levels of project specific

education, training and experience

Key staff have outstanding levels of project specific education, training and

experience

Knowledge of issues

pertinent to the project.

Key staff have limited knowledge of issues


Key staff have reasonable knowledge of issues


Key staff have knowledge of issues pertinent to the

project.

Key staff have outstanding knowledge of issues


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Indicators

Poor (score 40)*


Good (score 80)


PSP’s experience with respect to specific aspects of the project/ comparable projects (Greater weighting should be given to projects of a similar nature over the last 5 years.)

- PSP has limited experience

PSP has relevant experience, but has not dealt with the critical issues specific to the assignment.

PSP has extensive experience in relation to the project and has worked previously under similar conditions and circumstances.

PSP has outstanding experience in projects of a similar nature.

Note: The lowest grade is 40 percent instead of zero, since a zero rating is unrealistic and since it would imply that the PSP has not responded at all. (PSPs who do not provide information for a particular quality criteria or sub-criteria will not be considered as their tenders will be non-responsive.)

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Section T1.2: Tender Data 13

SECTION T1.2: TENDER DATA

The conditions of tender are the Standard Conditions of Tender as contained in Annexure F of Board Notice 86 of 2010 in Government Gazette No. 33239 of 28 May 2010, Construction Industry Development Board (CIDB) Standard for Uniformity in Construction Procurement (see www.cidb.org.za ) which are reproduced without amendment or alteration for the convenience of Tenderers as an Annex to this Tender Data. The Standard Conditions of Tender makes several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the Standard Conditions of Tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies. The clause numbers in the Tender Data refer to the corresponding clause numbers in the Conditions of Tender (REFER TO ANNEXURE A: CIDB STANDARD CONDITIONS OF TENDER). The following variations, amendments and additions to the Standard Conditions of Tender as set out in the Tender Data below shall apply to this Tender: The additional Conditions of Tender are:

Item Data

F.1 General

F.1.1 Actions No change from Standard Conditions of Tender

F.1.2 Tender Documents

The tender documents issued by the Employer may be printed on White (W), Yellow (Y), Green (G) & Blue (B) paper and comprise:

PART T: The Tender

Part T1: Tendering procedures (W)

Section T1.1 Tender notice and invitation to tender

Section T1.2 Tender data (P)

Part T2: Returnable documents (Y)

Section T2.1 List of Returnable Documents Section T2.2 Returnable Schedules

PART C: The Contract

Part C1: Agreements and contract data

Section C1.1 Form of Offer and Acceptance (Y) Section C1.2 Contract Data (Y) Section C1.3 Construction Guarantee (Pro-Forma)

(W) Section C1.4 Occupational Health and Safety

Agreement between Employer and Contractor (W)

Part C2: Pricing data

Section C2.1 Pricing Instructions (Y) Section C2.2 Provisional Bills of Quantities (Y) Section C2.3 Final Summaries (Y)

http://www.cidb.org.za/

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Item Data

Part C3: Scope of Work

Section C3.1 Description of Works (B) Section C3.2 Engineering (B) Section C3.3 Construction (B) Section C3.4 Management (B)

Part C4: Site Information (G)

Annexure A: CIDB Standard Conditions of Tender Annexure B: Health and Safety Specification Annexure C: Civil Specifications Annexure D: Electrical Installation Specifications

F.1.3 Interpretation No change from Standard Conditions of Tender

F.1.4 Communication and Employer’s Agent:

The Employer is:

Company : ORBIT TVET College Contact : Ms Onica Shoko Address : Private bag X82096 Rustenburg 0300 South Africa Tel No. : +27 (014) 592 7014 Fax No. : +27 (014) 592 7013

The Employer’s Agent is:

Company : Delta Built Environment Consultants (Pty) Ltd

Contact : Mr Reuben van Deventer Address : P O Box 35703 Menlo Park Gauteng 0102 South Africa Tel No. : +27 (012) 368 1850 Fax No. : +27 (012) 346 4738 E-mail : [email protected]

F.1.5 The Employer’s right to accept or reject any tender offer:

No change from Standard Conditions of Tender

F.1.6 Procurement procedures: No change from Standard Conditions of Tender


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Item Data

F.2 Tenderer’s Obligations

F.2.1 Eligibility: CIDB registration and grading:

1) Only tenderers who are registered with the CIDB or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a 5GB or higher, are eligible to submit tenders.

2) Joint ventures are eligible to submit tenders provided that:

i) every member of the joint venture is registered with the CIDB;

ii) the lead partner has a contractor grading designation in the 5GB; and

iii) the combined contractor grading designation calculated in accordance with the CIDB Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a 5GB.

F.2.2 Cost of Tendering: No change from Standard Conditions of Tender

F.2.3 Check documents: No change from Standard Conditions of Tender

F.2.4 Confidentiality and copyright of documents:


F.2.5 Reference documents: No change from Standard Conditions of Tender

F.2.6 Acknowledge addenda: No change from Standard Conditions of Tender

F.2.7 Clarification meeting: The arrangements for a compulsory clarification meeting are as stated in the Tender Notice and Invitation to Tender. Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued to and tenders will be received only from those tendering entities appearing on the attendance list.

F.2.8 Seek clarification: No change from Standard Conditions of Tender

F.2.9 Insurance: No change from Standard Conditions of Tender

F.2.10 Pricing the tender offer: No change from Standard Conditions of Tender

F.2.11 Alterations to documents: No change from Standard Conditions of Tender

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Item Data

F.2.12 Alternative tender offers: If a tenderer wish to submit an alternative tender offer, the only criteria permitted for such alternative tender offer is that it demonstrably satisfies the Employer’s standards and requirements, the details of which may be obtained from the Employer’s Agent. Calculations, drawings and all other pertinent technical information and characteristics as well as modified or proposed Pricing Data must be submitted with the alternative tender offer to enable the Employer to evaluate the efficacy of the alternative and its principal elements, to take a view on the degree to which the alternative complies with the Employer’s standards and requirements and to evaluate the acceptability of the pricing proposals. Calculations must be set out in a clear and logical sequence and must clearly reflect all design assumptions. Pricing Data must reflect all assumptions in the development of the pricing proposal. Acceptance of an alternative tender offer will mean acceptance in principle of the offer. It will be an obligation of the contract for the tenderer, in the event that the alternative is accepted, to accept full responsibility and liability that the alternative offer complies in all respects with the Employer’s standards and requirements. The modified Pricing Data must include an amount equal to 5% of the amount tendered for the alternative offer to cover the Employer’s costs of confirming the acceptability of the detailed design before it is constructed.

F.2.13 Submitting a tender offer

F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to provide the whole of the works, services or supply identified in the contract data and described in the scope of works.

F.2.13.2 No change from Standard Conditions of Tender

F.2.13.3 Each tender offer shall be submitted as original, plus 1 (one) copy.


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Item Data

F.2.13.5 The Employer’s address for delivery of tender offers and identification details to be shown on the Tenderer’s offer package are: Location of Bid Box: Physical Address: ORBIT TVET College Corporate Centre Security Gate (Office) C/o Fatima Bhayat and Bosch Streets Rustenburg Identification Details: Tender Reference No.: B03/2014 Title of Tender: “CONSTRUCTION OF NEW BUILDINGS: ORBIT TVET COLLEGES: CONSTRUCTION OF NEW WORKSHOP AT BRITS CAMPUS” Closing date of Tender: FRIDAY 07 AUGUST 2015 Closing time: 11H00

F.2.13.6 A two-envelope procedure will not be followed



F.2.13.9 Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted

F.2.15 Closing time: The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender

F.2.16 Tender offer validity: The tender offer validity period is 90 days

F.2.17 Clarification of tender offer after submission:


F.2.18 Provide other material: The tenderer shall, when requested by the Employer to do so, submit the names of all management and supervisory staff that will be employed to supervise the Labour Intensive portion of the works together with satisfactory evidence that such staff members satisfy the eligibility requirements.

F.2.19 Inspections, tests and analysis: Access shall be provided for the following inspections, tests and analysis: (1) All guarantees; (2) Electrical CoC; and (3) Any other inspection as required by the

Employer’s Agent.

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Item Data

F.2.20 Submit securities, bonds, policies etc.: The Tenderer is required to submit with his tender a letter of intent from an approved insurer undertaking to provide the Performance Bond to the format included in Part T2.2.21 of this procurement document.

F.2.21 Check final draft: No change from Standard Conditions of Tender

F.2.22 Return of other tender documents: No change from Standard Conditions of Tender

F.2.23 Certificates: The Tenderer is required to submit with his tender a letter of intent from an approved insurer undertaking to provide the Performance Guarantee to the format included in Part T2.2.21 of this procurement document. The Tenderer is required to submit with his tender: 1) An original valid Tax Clearance Certificate issued

by the South African Revenue Services. 2) A Certificate of Contractor Registration issued by

the CIDB. 3) where the tendered amount inclusive of VAT

exceeds R10 million: i. audited annual financial statement for

3 years, or for the period since establishment if established during the last 3 years, if required by law to prepare annual financial statements for auditing;

ii. a certificate certifying that the tenderer has no undisputed commitments for municipal services towards a municipality or other service provider in respect of which payment is overdue for more than 30 days;

iii. particulars of any contracts awarded to the tenderer by an organ of state during the past five years, including particulars of any material non-compliance or dispute concerning the execution of such contract;

iv. a statement indicating whether any portion of the goods or services are expected to be sourced from outside the Republic, and, if so, what portion and whether any portion of payment from the municipality or municipal entity is expected to be transferred out of the Republic.

Where a Tenderer satisfies CIDB contractor grading designation requirements through joint venture formation, such Tenderers must submit the Certificates of Contractor Registration in respect of each partner.

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Item Data

F.3 The Employer’s Undertakings

F.3.1 Respond to requests from the Tenderer: No change from Standard Conditions of Tender

F.3.2 Issue Addenda: No change from Standard Conditions of Tender

F.3.3 Return late tender offers: No change from Standard Conditions of Tender

F.3.4 Opening of tender submissions: Tenders will be opened in public soon after closing time and recording of received documents at the ORBIT TVET COLLEGE, Corporate Centre; Security Gate (Office) on the corner of Fatima Bhayat and Bosch Streets; Rustenburg. Tenderers names and total prices, where practical, will be read out.

F.3.5 Two-envelope system: No change from Standard Conditions of Tender

F.3.6 Non-disclosure: No change from Standard Conditions of Tender

F.3.7 Grounds for rejection and disqualification: No change from Standard Conditions of Tender

F.3.8 Test for responsiveness: No change from Standard Conditions of Tender

F.3.9 Arithmetical errors, omissions and discrepancies:


F.3.10 Clarification of a tender offer: No change from Standard Conditions of Tender

F.3.11 Evaluation of tender offers: The procedure for the evaluation of responsive tenders is Method 2 (Financial Offer and Preferences):









F.3.12 Insurance provided by the Employer: No change from Standard Conditions of Tender

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Item Data

F.3.13 Acceptance of tender offer: Tender offers will only be accepted if: a) the Tenderer submits an original valid Tax

Clearance Certificate issued by the South African Revenue Services or has made arrangements to meet outstanding tax obligations;

b) the Tenderer submits a letter of intent from an approved insurer undertaking to provide the Performance Guarantee to the format included in Part T2.2.21 of this procurement document;

c) the Tenderer is registered with the Construction Industry Development Board in an appropriate contractor grading designation and is the main JV partner to carry out the highest percentage of the work, to have the highest CIDB grading and to lead the contract (where applicable). The combined CIDB grading to meet required CIDB grade;

d) the Tenderer or any of its directors/ shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector;

e) attended the Mandatory Tender Briefing / Site Inspection Meeting (Signed Attendance Register);

f) completed and signed the Form of Offer; g) completed and signed the Declaration of Interest

Register; h) signed a Letter of Intent to enter into a Joint

Venture, Consortium or to sub-contract (where applicable) (Letter from the JV confirming that they have intentions of entering into a JV/Consortium Agreement);

i) has authority form lead partner to sign the documents (Letter signed by all members of JV where they occur, confirming the lead partner);

j) the Tenderer has not: i) abused the Employer’s Supply Chain

Management System; or ii) failed to perform on any previous contract

and has been given a written notice to this effect;

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Item Data

k) the Tenderer has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest which may impact on the Tenderer’s ability to perform the contract in the best interests of the Employer or potentially compromise the tender process. Persons in the employ of the state are permitted to submit tenders or participate in the contract;

l) the Tenderer is registered and in good standing with the compensation fund or with a licensed compensation insurer;

m) the Employer is reasonably satisfied that the Tenderer has, in terms of the Construction Regulations 2014, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies and resources to carry out the work safely, and

n) the Tenderer submits a complete Bill of Quantities filled in clearly and legible and in permanent ink;

o) the Tenderer has a valid B-BBEE Certificate or for exemption a Letter from an Accountant confirming most recent turnover (a score of zero for preference points will be allocated if no certificate is submitted);

p) the Tenderer completed and signed Goal Declaration Form for Contractors;

q) The Tenderer: i) has sufficiently substantiated his experience

in this type work; ii) gives a record of previous projects which may

be relevant in the evaluation of the bid and contract persons;

iii) has the required and experienced key personnel; and

iv) owns the primary equipment to effectively and efficiently execute the work.

r) the Tenderer submits additional required information (if not included with submission) within the given timeframes.

F.3.14 Prepare contract documents: No change from Standard Conditions of Tender

F.3.15 Complete adjudicator’s contract: No change from Standard Conditions of Tender

F.3.16 Notice to unsuccessful tenderers: No change from Standard Conditions of Tender

F.3.17 Provide copies of the contracts: The number of paper copies of the signed contract to be provided by the Employer is 1 (one).

F.3.18 Provide written reasons for actions taken: No change from Standard Conditions of Tender

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Item Data

F.4 Additional Conditions Of Tender

The additional conditions of tender are:

F.4.1 Compliance with Occupational Health and Safety Act 1993 Tenderers are to note the requirements of the Occupational Health and Safety Act No. 85 of 1993 and the Construction Regulations 2014 issued in terms of Section 43 of the Act. The Tenderer shall be deemed to have read and fully understood the requirements of the above Act and Regulations and to have allowed for all costs in compliance therewith.

In this regard the Tenderer shall submit with his tender, appended to T2.2.10 Health and Safety Plan - Returnable Schedules, a detailed Health and Safety Plan in respect of the Works in order to demonstrate the necessary competencies and resources to perform the construction work all in accordance with the Act and Regulations. Such Health and Safety Plan shall cover inter-alia the following details:

(1) Management Structure, Site Supervision and Responsible Persons including a succession

plan. (2) Contractor’s induction training programme for employees, sub-contractors and visitors to

the Site. (3) Health and safety precautions and procedures to be adhered to in order to ensure

compliance with the Act, Regulations and Safety Specifications. (4) Regular monitoring procedures to be performed. (5) Regular liaison, consultation and review meetings with all parties. (6) Site security, welfare facilities and first aid. (7) Site rules and fire and emergency procedures. Tenderers are to note that the Contractor is required to ensure that all sub-contractors or others engaged in the performance of the contract also comply with the above requirements. The Contractor shall prepare and maintain a Health and Safety File in respect of the project, which shall be available for inspection on Site at all times and handed over to the Employer on Final Completion of the project. The Contractor is required to submit to the Employer the Occupational Health and Safety Agreement (included in Part C1.4 of the Contract Document) and a letter of good standing from the Compensation Commissioner, or a licensed compensation insurer, within 14 days after the Commencement Date of the Contract.

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PART T2: RETURNABLE DOCUMENTS

Section T2.1: List of Returnable Documents 23


SECTION T2.1: LIST OF RETURNABLE DOCUMENTS

The Tender must complete the following Returnable Documents in BLACK INK.

RETURNABLE SCHEDULES REQUIRED FOR TENDER EVALUATION PURPOSES

FORM T2.2.1: RESPONDENT’S INFORMATION SHEET ............................................................. 24

FORM T2.2.2: SCHEDULE OF WORK CARRIED OUT BY TENDERER ............................................ 25

FORM T2.2.3: SCHEDULE OF CURRENT CONTRACTS ............................................................... 26

FORM T2.2.4: DECLARATION OF INTEREST (MBD 4) ............................................................... 27

FORM T2.2.5: SIGNATORIES AUTHORITY (POWER OF ATTORNEY) .......................................... 30

FORM T2.2.6: CURRENT CERTIFICATE OF GOOD STANDING FROM COMPENSATION COMMISSIONER ............................................................................................. 32

FORM T2.2.7: PROPOSED KEY PERSONNEL ............................................................................ 33

FORM T2.2.8: SCHEDULE OF CONSTRUCTION PLANT AND EQUIPMENT .................................. 34

FORM T2.2.9: SITE INSPECTION CERTIFICATE ......................................................................... 35

FORM T2.2.10: HEALTH AND SAFETY PLAN.............................................................................. 36

FORM T2.2.11: FINANCIAL REFERENCES .................................................................................. 37

FORM T2.2.12: RECORD OF ADDENDA TO TENDER DOCUMENTS ............................................. 38

FORM T2.2.13: AMENDMENTS AND QUALIFICATIONS BY TENDERER ........................................ 39

FORM T2.2.14: B-BBEE STATUS LEVEL CERTIFICATE ................................................................. 41

FORM T2.2.15: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011 (MBD 6.1) ............................................... 42

FORM T2.2.16: TAX CLEARANCE REQUIREMENTS .................................................................... 49

FORM T2.2.17: PROOF OF REGISTRATION WITH CONSTRUCTION INDUSTRY DEVELOPMENT BOARD ........................................................................................................... 50

FORM T2.2.18: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) ......................................................................................................... 51

FORM T2.2.19: CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) ......................... 54

FORM T2.2.20: COMPULSORY DECLARATION FORM ................................................................ 57

FORM T2.2.21: LETTER OF INTENT .......................................................................................... 59

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Section T2.2: Returnable Schedules required for 24 Form T2.2.1: Respondent’s

Tender Evaluation Purposes Information Sheet

SECTION T2.2: RETURNABLE SCHEDULES REQUIRED FOR TENDER EVALUATION PURPOSES

FORM T2.2.1: RESPONDENT’S INFORMATION SHEET

This form and the one on the following page MUST be filled in by all respondents to this tender and included as the second page, i.e. after the cover page.

Contract No.

Description of Contract

Name of Organisation / Joint Venture / Consortium

Physical Address

Postal Address

Contact Name

E-mail Address

Telephone Number

Fax Number

Cell Number

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Section T2.1: Returnable Schedules required for Tender Evaluation Purposes 25 Form T2.2.2: Schedule of Work Carried out by Tenderer

FORM T2.2.2: SCHEDULE OF WORK CARRIED OUT BY TENDERER

The Tenderer shall list below the building contracts of a similar nature awarded to him or her. This information is material to the award of the Contract. Only projects completed in the past 10 years by the lead partner and contact persons to be indicated below:

EMPLOYER (Name, Tel No and Fax No)

PRINCIPAL AGENT (Name, Tel No and Fax No)

NATURE OF WORK VALUE OF

WORK YEAR OF

COMPLETION

SIGNATURE: ........................................................................................................ DATE: ............................................................................................................. (Of person authorised to sign on behalf of the Tenderer)

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Section T2.1: Returnable Schedules required for Tender Evaluation Purposes 26 Form T2.2.3: Schedule of Current Contracts

FORM T2.2.3: SCHEDULE OF CURRENT CONTRACTS

The following is a statement of contracts that are being executed by myself / ourselves which will only be completed after the closing date for tenders:

EMPLOYER

(Name, Tel No and Fax No)

PRINCIPAL AGENT

(Name, Tel No and Fax No)

Description of contract

Value of work inclusive of VAT (Rand)

Date

Star

t

Co

ntr

actu

al

Co

mp

leti

on

An

tici

pat

ed

co

mp

leti

on

SIGNED: ........................................................................................................ DATE: ............................................................................................................. NAME: ........................................................................................................ CAPACITY: ...................................................................................................... TENDERER: ...........................................................................................................................................................................................................................................

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Section T2.2: Returnable Schedules required for 27 Form T2.2.4: Declaration of Interest (MBD 4)

Tender Evaluation Purposes

FORM T2.2.4: DECLARATION OF INTEREST (MBD 4)

1. No bid will be accepted from persons in the service of the state1. 2. Any person, having a kinship with persons in the service of the state, including a blood relationship,

may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest.

3. In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid. 3.1 Full Name: ................................................................................................................................................ 3.2 Identity Number: ...................................................................................................................................... 3.3 Company Registration Number: ................................................................................................................ 3.4 Tax Reference Number: ........................................................................................................................... 3.5 VAT Registration Number: ....................................................................................................................... 3.6 Are you presently in the service of the state1? YES / NO

3.6.1 If so, furnish particulars:

.................................................................................................................................................... .................................................................................................................................................... 3.7 Have you been in the service of the state for the past twelve months? YES / NO

3.7.1 If so, furnish particulars. ....................................................................................................................................................

1 MSCM Regulations: “in the service of the state” means to be –

(a) a member of – (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces;

(b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of

the Public Finance Management Act, 1999 (Act No.1 of 1999); (e) a member of the accounting authority of any national or provincial public entity; or

(f) an employee of Parliament or a provincial legislature.

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3.8 Do you, have any relationship (family, friend, other) with Persons in the service of the state and who may be involved with the evaluation and/or adjudication of this bid?

YES / NO 3.8.1 If so, furnish particulars: .................................................................................................................................................... .................................................................................................................................................... 3.9 Are you, aware of any relationship (family, friend, other) between a bidder and any persons in the

service of the state who may be involved with the evaluation and/or adjudication of this bid? YES / NO 3.9.1 If so, furnish particulars: .................................................................................................................................................... .................................................................................................................................................... 3.10 Are any of the company’s directors, managers, principal shareholders or stakeholders in service of

the state? YES / NO 3.10.1 If so, furnish particulars: .................................................................................................................................................... .................................................................................................................................................... 3.11 Are any spouse, child or parent of the company’s directors, managers, principal shareholders or

stakeholders in service of the state? YES / NO 3.11.1 If so, furnish particulars: .................................................................................................................................................... ....................................................................................................................................................

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MBD4

CERTIFICATION

I, the undersigned (Name) ................................................................................................................................... certify that the information furnished on this Declaration Form is correct. I accept that the State may act against me should this declaration prove to be false. ................................................................................. ..................................................................... SIGNATURE DATE ................................................................................. ..................................................................... POSITION NAME OF BIDDER

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Section T2.2: Returnable Schedules required for 30 Form T2.2.5: Signatories Authority)

Tender Evaluation Purposes (Power of Attorney

FORM T2.2.5: SIGNATORIES AUTHORITY (POWER OF ATTORNEY)

1. INFORMATION TO BE PROVIDED 1.1 If the Bidder is a COMPANY

(a) Affix a certificate copy of the Certificate of Incorporation to this page. (b) Affix a copy of the relevant resolution of the Board of Directors, duly signed and dated. (c) List the Directors.

.................................................................................................................................................... .................................................................................................................................................... ....................................................................................................................................................

1.2 If the Bidder is a CLOSE CORPORATION

(a) Affix a certificate copy of the Founding Statement to this page. (b) Affix a copy of the relevant resolution of the Members, duly signed and dated. (c) List the Members.

.................................................................................................................................................... .................................................................................................................................................... ....................................................................................................................................................

1.3 If the Bidder is a PARTNERSHIP

(a) Affix a copy of the relevant resolution on the Partners, duly signed and dated. (b) List the Partners.

.................................................................................................................................................... .................................................................................................................................................... ....................................................................................................................................................

1.4 If the Bidder is a ONE-MAN-CONCERN

Provide the full name, identity number and qualifications of the person.

............................................................................................................................................................... ............................................................................................................................................................... ...............................................................................................................................................................

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Section T2.2: Returnable Schedules required for 31 Form T2.2.5: Signatories Authority)

Tender Evaluation Purposes (Power of Attorney

1.5 If the Bidder is a JOINT VENTURE

(a) Affix a copy of the original document of information defining the conditions under which the joint venture will function, its period of duration and the participating persons, companies and/or firms.

(b) Affix a certificate signed for or on behalf of each participating person, company and/or firm authorising the person who signed the Bid to do so.

(c) Affix a certified copy of the Joint Venture Agreement. 1.6 If the Bidder is a CONCERN OTHER than these listed above

Provide full details of the CONCERN submitting the Bid:

............................................................................................................................................................... ...............................................................................................................................................................

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Section T2.2: Returnable Schedules required for 32 Form T2.2.6: Current Certificate of Good

Tender Evaluation Purposes Standing from Compensation Commissioner

FORM T2.2.6: CURRENT CERTIFICATE OF GOOD STANDING FROM COMPENSATION COMMISSIONER

The tenderer shall affix to this page: A current Certificate of Good Standing from the Compensation Commissioner. Note: Failure to affix the documentation as prescribed to this page shall result in this tender offer being regarded as non-responsive.

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Section T2.2: Returnable Schedules required for 33 Form T2.2.7: Proposed Key Personnel


FORM T2.2.7: PROPOSED KEY PERSONNEL

The Tenderer shall list below the key personnel (including first nominee and the second choice alternate), whom he proposes to employ on the contract should his offer be accepted, both at his headquarters and on the Site, to direct and execute the work, together with their qualifications, experience, positions held and nationalities. Curriculum Vitae of Key Personnel to be attached to this Bid Document.

DESIGNATION NAME AND NATIONALITY OF:

NOMINEE ALTERNATE

SUMMARY OF QUALIFICATIONS, EXPERIENCE

AND PRESENT OCCUPATION

HEAD OFFICE Partner/director

Project manager

Other key staff (give designation)

SITE OFFICE Site Agent

Site Engineer

Construction supervisor (Give designation)

Other key staff (give designation)

SIGNATURE: ............................................................ DATE: ........................................................ (Of person authorised to sign on behalf of the Tenderer)

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Section T2.2: Returnable Schedules required for 34 Form T2.2.8: Schedule of Construction

Tender Evaluation Purposes Plant and Equipment

FORM T2.2.8: SCHEDULE OF CONSTRUCTION PLANT AND EQUIPMENT

The Tenderer shall state below what Construction Plant will be available for the work should he be awarded the Contract. The following are lists of major Construction Plant and Equipment that I / We presently own or lease and will have available for this contract should my / our tender be accepted. Details of major equipment that is owned by me / us and immediately available for this contract:

DESCRIPTION (type, size, capacity etc.) QUANTITY YEAR OF

MANUFACTURE

Attach additional pages if more space is required Details of major Plant & Equipment that will be hired, or acquired for this contract should my / our tender be accepted:

Attach additional pages if more space is required SIGNATURE: ............................................................ DATE: ........................................................ (Of person authorised to sign on behalf of the Tenderer)

DESCRIPTION (type, size, capacity etc.) QUANTITY

HOW ACQUIRED

HIRE/ BUY

SOURCE

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Section T2.2: Returnable Schedules required for 35 Form T2.2.9: Site Inspection Certificate


FORM T2.2.9: SITE INSPECTION CERTIFICATE

This is to certify that l, ......................................................................................................................................... representing and duly authorised by (Bidder) .................................................................................................... .............................................................................................................................................................................. attended the site inspection on .......................................................................................................................... Having prior to this site visit carefully examined the Bid document, technical information and drawings supplied, I confirm that I was given unrestricted access to inspect those sections of the Site necessary for the execution of the Works. I further confirm that I am completely satisfied with the scope of work as explained by the Engineer, and am fully aware of all Site conditions and regulations of whatsoever nature that could influence the preparation of our Bid. I therefore append my signature below in agreement that we will not institute any claim against the Employer after submission of our Bid based on lack of knowledge of site conditions or regulations pertaining to the execution of this Contract. ...................................................................................... ................................................................ SIGNATURE OF BIDDER’S REPRESENTATIVE DATE ...................................................................................... ................................................................ SIGNATURE OF REPRESENTATIVE OF THE ENGINEER DATE

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Section T2.2: Returnable Schedules required for 36 Form T2.2.10: Health and Safety Plan


FORM T2.2.10: HEALTH AND SAFETY PLAN

Tenderers are to note the requirements of the Occupational Health and Safety Act No. 85 of 1993 and the Construction Regulations 2014 issued in terms of Section 43 of the Act. The tenderer shall be deemed to have read and fully understood the requirements of the above Act and Regulations and to have allowed for all costs in compliance therewith. In this regard the Tenderer shall prepare and attach a Health and Safety Plan in respect of the Works in order to demonstrate the necessary competencies and resources to perform the construction work all in accordance with the Act and Regulations. Such Health and Safety Plan shall cover inter-alia the following details: (1) Management Structure, Site Supervision and Responsible Persons including a succession plan. (2) Contractor’s induction training programme for employees, sub-contractors and visitors to the Site. (3) Health and safety precautions and procedures to be adhered to in order to ensure compliance with

the Act, Regulations and Safety Specifications. (4) Regular monitoring procedures to be performed. (5) Regular liaison, consultation and review meetings with all parties. (6) Site security, welfare facilities and first aid. (7) Site rules and fire and emergency procedures. Tenderers are to note that the Contractor is required to ensure that all sub-contractors or others engaged in the performance of the contract also comply with the above requirements. The Tenderer shall also take into account the additional requirements stated in the Scope of Work when drawing up the Health and Safety Plan for the contract. Details of the Health and Safety Plan shall be appended to this Schedule. Number of sheets, appended by the Tenderer to this Schedule ................................(If nil, enter NIL).


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Section T2.2: Returnable Schedules required for 37 Form T2.2.11: Financial References


FORM T2.2.11: FINANCIAL REFERENCES

Financial Statements I / We agree, to furnish an audited copy of the latest set of financial statements together with my / our Directors' and Auditors' report for consideration by the Employer. Bank Details I / We hereby authorise the Employer / Engineer to approach all or any of the following banks for the purposes of obtaining a financial reference:


DESCRIPTION OF BANK DETAIL

BANK DETAILS APPLICABLE TO TENDERER’S HEAD OFFICE

Name of Bank

Branch Name

Branch Code

Street Address

Postal Address

Name of Manager

Telephone Number ( )

Fax Number ( )

Account Number

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Section T2.2: Returnable Schedules required for 38 Form T2.2.12: Record of Addenda to

Tender Evaluation Purposes Tender Documents

FORM T2.2.12: RECORD OF ADDENDA TO TENDER DOCUMENTS

We confirm that the following communications received from the Employer / Principal Agent before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer:

No Date

Title or Details

1

2

3

4

5

6

7

8

9

10

Attach additional pages if more space is required SIGNATURE: ............................................................ DATE: ........................................................ (Of person authorised to sign on behalf of the Tenderer)

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Section T2.2: Returnable Schedules required for 39 Form T2.2.13: Amendments and Qualifications

Tender Evaluation Purposes by Tenderer

FORM T2.2.13: AMENDMENTS AND QUALIFICATIONS BY TENDERER

AMENDMENTS AND QUALIFICATIONS I / We herewith propose the amendments and discounts as set out in the tables below: AMENDMENTS

PAGE, CLAUSE OR ITEM NO

PROPOSED AMENDMENT

Notes: (1) Amendments to the Contract Data are not acceptable. (2) The Tenderer must give full details of all the financial implications of the amendments and qualifications in a covering letter attached to his tender. ALTERNATIVES

PROPOSED ALTERNATIVE DESCRIPTION OF ALTERNATIVE

Notes: (1) Individual alternative items that do not justify an alternative tender and an alternative offer for time

for completion should be listed here.

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Section T2.2: Returnable Schedules required for 40 Form T2.2.13: Amendments and Qualifications

Tender Evaluation Purposes by Tenderer

(2) In the case of a major alternative to any part of the work, a separate Bill of Quantities, programme, etc., and a detailed statement setting out the salient features of the proposed

alternatives must accompany the tender.

DISCOUNTS

ITEM ON WHICH DISCOUNT IS OFFERED

DESCRIPTION OF DISCOUNT OFFERED

Note: The Tenderer must give full details of the discounts offered in a covering letter attached to his tender, failing which; the alternative offer will be prejudiced. ........................................................................................... SIGNATURE: DATE: ........................................................ (Of person authorised to sign on behalf of the Tenderer)

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Section T2.2: Returnable Schedules required for 41 Form T2.2.14: B-BBEE Status Level Certificate


FORM T2.2.14: B-BBEE STATUS LEVEL CERTIFICATE

IT IS A CONDITION OF TENDERS THAT:

Where two or more bidders have scored the same number of points, the winner must be the bidder that scores the highest number of B-BBEE points; however, If Functionality is being assessed in the tender, the winning bid must be the one with the highest score on Functionality which would have been assessed at the responsiveness stage. All Trusts, JVs or Consortia will only qualify for B-BBEE points if they submit B-BBEE certificates or they can submit a consolidated B-BBEE certificate as if they were a group structure. The Valid B-BBEE Certificate must be submitted in the original together with the bid and attached to this page.

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Section T2.2: Returnable Schedules required for 42 Form T2.2.15: Preference Points Claim Form

Tender Evaluation Purposes MBD 6.1

FORM T2.2.15: PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011 (MBD 6.1)

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution. NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS,

DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS 1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R1 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to exceed/not exceed R1 000 000 (all applicable taxes included) and

therefore the 90/10 system shall be applicable. 1.3 Preference points for this bid shall be awarded for:

(a) Price; and (b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

1.3.1.1 PRICE ………….. 1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION …………... Total points for Price and B-BBEE must not exceed 100 1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification

Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any

time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

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2. DEFINITIONS 2.1 “all applicable taxes” include value-added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies; 2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad-

Based Black Economic Empowerment Act; 2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based

on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

2.4 “bid” means a written offer in a prescribed or stipulated form in response to an invitation by an

organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals;

2.5 “Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic

Empowerment Act, 2003 (Act No. 53 of 2003); 2.6 “comparative price” means the price after the factors of a non-firm price and all unconditional

discounts that can be utilised have been taken into consideration; 2.7 “consortium or joint venture” means an association of persons for the purpose of combining their

expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract; 2.8 “contract” means the agreement that results from the acceptance of a bid by an organ of state; 2.9 “EME” means any enterprise with annual total revenue of R5 million or less; 2.10 “Firm price” means the price that is only subject to adjustments in accordance with the actual

increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;

2.11 “functionality” means the measurement according to predetermined norms, as set out in the bid

documents, of a service or commodity that is designed to be practical and useful, working or Operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;

2.12 “non-firm prices” means all prices other than “firm” prices; 2.13 “person” includes a juristic person; 2.14 “rand value” means the total estimated value of a contract in South African currency, calculated at

the time of bid invitations, and includes all applicable taxes and excise duties;

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2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;

2.16 “total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice

on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;

2.17 “trust” means the arrangement through which the property of one person is made over or

bequeathed to a trustee to administer such property for the benefit of another person; and 2.18 “trustee” means any person, including the founder of a trust, to whom property is bequeathed in

order for such property to be administered for the benefit of another person. 3. ADJUDICATION USING A POINT SYSTEM 3.1 The bidder obtaining the highest number of total points will be awarded the contract. 3.2 Preference points shall be calculated after prices have been brought to a comparative basis taking

into account all factors of non-firm prices and all unconditional discounts;. 3.3 Points scored must be rounded off to the nearest 2 decimal places. 3.4 In the event that two or more bids have scored equal total points, the successful bid must be the one

scoring the highest number of preference points for B-BBEE. 3.5 However, when functionality is part of the evaluation process and two or more bids have scored

equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality.

3.6 Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots. 4. POINTS AWARDED FOR PRICE 4.1 THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS

A maximum of 80 or 90 points is allocated for price on the following basis: 80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin = Comparative price of lowest acceptable bid

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5. POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION 5.1 In terms of Regulation 5 (2) and 6 (2) of the Preferential Procurement Regulations, preference points

must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below:

B-BBEE Status Level of Contributor

Number of points

(90/10 system)

Number of points

(80/20 system)

1 10 20

2 9 18

3 8 16

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor 0 0

5.2 Bidders who qualify as EMEs in terms of the B-BBEE Act must submit a certificate issued by an

Accounting Officer as contemplated in the CCA or a Verification Agency accredited by SANAS or a Registered Auditor. Registered auditors do not need to meet the prerequisite for IRBA’s approval for the purpose of conducting verification and issuing EMEs with B-BBEE Status Level Certificates.

5.3 Bidders other than EMEs must submit their original and valid B-BBEE status level verification

certificate or a certified copy thereof, substantiating their B-BBEE rating issued by a Registered Auditor approved by IRBA or a Verification Agency accredited by SANAS.

5.4 A trust, consortium or joint venture, will qualify for points for their B-BBEE status level as a legal

entity, provided that the entity submits their B-BBEE status level certificate. 5.5 A trust, consortium or joint venture will qualify for points for their B-BBEE status level as an

unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate bid.

5.6 Tertiary institutions and public entities will be required to submit their B-BBEE status level

certificates in terms of the specialized scorecard contained in the B-BBEE Codes of Good Practice. 5.7 A person will not be awarded points for B-BBEE status level if it is indicated in the bid documents that

such a bidder intends sub-contracting more than 25% of the value of the contract to any other enterprise that does not qualify for at least the points that such a bidder qualifies for, unless the intended sub-contractor is an EME that has the capability and ability to execute the sub-contract.

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5.8 A person awarded a contract may not sub-contract more than 25% of the value of the contract to any other enterprise that does not have an equal or higher B-BBEE status level than the person concerned, unless the contract is sub-contracted to an EME that has the capability and ability to execute the sub-contract.

6. BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the

following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: …………. = ……………(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA).

8. SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable) 8.1.1 If yes, indicate:

(i) what percentage of the contract will be sub-contracted? ...................................................... % (ii) the name of the sub-contractor? ..................................................................................................... (iii) the B-BBEE status level of the sub-contractor? ............................................................................... (iv) whether the sub-contractor is an EME? ........................ YES / NO (delete which is not applicable)

9. DECLARATION WITH REGARD TO COMPANY/FIRM 9.1 Name of firm: ............................................................................................................................................

9.2 VAT registration number: ..........................................................................................................................

9.3 Company registration number: .................................................................................................................

9.4 Type of Company / Firm:

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited [TICK APPLICABLE BOX]

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9.5 Describe Principal Business Activities:

....................................................................................................................................................................

....................................................................................................................................................................

....................................................................................................................................................................

....................................................................................................................................................................

9.6 Company Classification:

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc. [TICK APPLICABLE BOX]

9.7 Municipal Information

Municipality where business is situated: ..................................................................................................

Registered Account Number: ....................................................................................................................

Stand Number: ..........................................................................................................................................

9.8 Total Number Of Years The Company/Firm Has Been In Business? ......................................................... 9.9 I / we, the undersigned, who is / are duly authorised to do so on behalf of the company / firm, certify

that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company / firm for the preference(s) shown and I / we acknowledge that:

(i) The information furnished is true and correct; (ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form. (iii) In the event of a contract being awarded as a result of points claimed as shown in paragraph 7,

the contractor may be required to furnish documentary proof to the satisfaction of the purchaser that the claims are correct;

(iv) If the B-BBEE status level of contribution has been claimed or obtained on a fraudulent basis or

any of the conditions of contract have not been fulfilled, the purchaser may, in addition to any other remedy it may have –

a. disqualify the person from the bidding process;

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b. recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct;

c. cancel the contract and claim any damages which it has suffered as a result of having to

make less favourable arrangements due to such cancellation;

d. restrict the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and

e. forward the matter for criminal prosecution.

WITNESSES: 1 ............................................................ ………………………………………………………… SIGNATURE(S) OF BIDDER(S) 2. ............................................................ DATE: .....................................................

ADDRESS: ........................................................................................

........................................................................................

........................................................................................

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Section T2.2: Returnable Schedules required for 49 Form T2.2.16: Tax Clearance Requirements


FORM T2.2.16: TAX CLEARANCE REQUIREMENTS

IT IS A CONDITION OF TENDERS THAT:

The taxes of the successful bidder must be in order, or that satisfactory arrangements have been made

with the Receiver of Revenue to meet his / her tax obligations.

The Valid Tax Clearance Certificate must be submitted in the original together with the bid and attached to

this page. Failure to submit the original and valid Tax Clearance Certificate shall invalidate the bid.

In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate

Tax Clearance Certificate. Copies of the Application for Tax Clearance Certificates are available at any

Receiver’s Office.

Note: Failure to affix the documentation as prescribed to this page shall result in this tender offer being regarded as non-responsive.

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Section T2.2: Returnable Schedules required for 50 Form T2.2.17: Proof of Registration with

Tender Evaluation Purposes Construction Industry Development Board

FORM T2.2.17: PROOF OF REGISTRATION WITH CONSTRUCTION INDUSTRY DEVELOPMENT BOARD

The Tenderer shall affix to this page: Written proof of registration with the CIDB in the required categories. The classification of the Joint Venture, where and if applicable, shall be stated with all relevant information required. Refer to clause F.2.1 of the Tender Data. Note: Failure to affix the documentation as prescribed to this page shall result in this tender offer being regarded as non-responsive.

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Section T2.2: Returnable Schedules required for 51 Form T2.2.18: Declaration of Bidder’s Past Supply

Tender Evaluation Purposes Chain Management Practices (MBD 8)

FORM T2.2.18: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8)

1 This Municipal Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when

goods and services are being procured, all reasonable steps are taken to combat the abuse of the supply chain management system.

3 The bid of any bidder may be rejected if that bidder, or any of its directors have:

a. abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system;

b. been convicted for fraud or corruption during the past five years; c. willfully neglected, reneged on or failed to comply with any government, municipal or other

public sector contract during the past five years; or d. been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and

Combating of Corrupt Activities Act (No 12 of 2004). 4 In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid.

Item Question Yes No

4.1 Is the bidder or any of its directors listed on the National Treasury’s Database of Restricted Suppliers as companies or persons prohibited from doing business with the public sector?

(Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

Yes

No


http://www.treasury.gov.za/

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4.2 Is the bidder or any of its directors listed on the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)?

The Register for Tender Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

Yes

No


4.3 Was the bidder or any of its directors convicted by a court of law (including a court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

Yes

No


4.4 Does the bidder or any of its directors owe any municipal rates and taxes or municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?

Yes

No


http://www.treasury.gov.za/

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4.5 Was any contract between the bidder and the municipality / municipal entity or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

Yes

No


MBD 8

CERTIFICATION

I, the undersigned (Full Name) ............................................................................................................................ certify that the information furnished on this Declaration Form true and correct. I accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false. ................................................................................. ..................................................................... SIGNATURE DATE ................................................................................. ..................................................................... POSITION NAME OF BIDDER

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Section T2.2: Returnable Schedules required for 54 Form T2.2.19: Certificate of Independent

Tender Evaluation Purposes Bid Determination (MBD 9)

FORM T2.2.19: CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9)

1 This Municipal Bidding Document (MBD) must form part of all bids1 invited. 2 Section 4 (1) (b) (iii) of the Competition Act No. 89 of 1998, as amended, prohibits an agreement

between, or concerted practice by, firms, or a decision by an association of firms, if it is between parties in a horizontal relationship and if it involves collusive bidding (or bid rigging).2 Collusive bidding is a pe se prohibition meaning that it cannot be justified under any grounds.

3 Municipal Supply Regulation 38 (1) prescribes that a supply chain management policy must provide

measures for the combating of abuse of the supply chain management system, and must enable the accounting officer, among others, to:

a. take all reasonable steps to prevent such abuse; b. reject the bid of any bidder if that bidder or any of its directors has abused the supply chain

management system of the municipality or municipal entity or has committed any improper conduct in relation to such system; and

c. cancel a contract awarded to a person if the person committed any corrupt or fraudulent act

during the bidding process or the execution of the contract.

4. This MBD serves as a certificate of declaration that would be used by institutions to ensure that, when bids are considered, reasonable steps are taken to prevent any form of bid-rigging.

5. In order to give effect to the above, the attached Certificate of Bid Determination (MBD 9) must be

completed and submitted with the bid:

1 Includes price quotations, advertised competitive bids, limited bids and proposals.

2 Bid rigging (or collusive bidding) occurs when businesses, that would otherwise be expected to compete, secretly

conspire to raise prices or lower the quality of goods and/or services for purchasers who wish to acquire goods

and/or services through a bidding process. Bid rigging is, therefore, an agreement between competitors not to

compete.

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MBD 9

CERTIFICATE OF INDEPENDENT BID DETERMINATION I, the undersigned, in submitting the accompanying bid:

______________________________________________________________________________________

(Bid Number and Description)

in response to the invitation for the bid made by:

______________________________________________________________________________________

(Name of Municipality / Municipal Entity)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: ________________________________________________________________ that:

(Name of Bidder)

1. I have read and I understand the contents of this Certificate;

2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;

3. I am authorised by the bidder to sign this Certificate, and to submit the accompanying bid, on behalf

of the bidder; 4. Each person whose signature appears on the accompanying bid has been authorised by the bidder to

determine the terms of, and to sign, the bid, on behalf of the bidder; 5. For the purposes of this Certificate and the accompanying bid, I understand that the word

“competitor” shall include any individual or organisation, other than the bidder, whether or not affiliated with the bidder, who:

(a) has been requested to submit a bid in response to this bid invitation; (b) could potentially submit a bid in response to this bid invitation, based on their qualifications,

abilities or experience; and (c) Provides the same goods and services as the bidder and/or is in the same line of business as

the bidder

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6. The bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium3 will not be construed as collusive bidding.

7. In particular, without limiting the generality of paragraphs 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:

(a) prices; (b) geographical area where product or service will be rendered (market allocation); (c) methods, factors or formulas used to calculate prices; (d) the intention or decision to submit or not to submit, a bid; (e) the submission of a bid which does not meet the specifications and conditions of the bid; or (f) bidding with the intention not to win the bid.

8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this bid invitation relates.

9. The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act No 89 of 1998 and/or may be reported to the National Prosecuting Authority (NPA) for criminal investigation and/or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act No 12 of 2004 or any other applicable legislation.

................................................................................. ..................................................................... SIGNATURE DATE ................................................................................. ..................................................................... POSITION NAME OF BIDDER

3 Joint venture or Consortium means an association of persons for the purpose of combining their expertise, property,

capital, efforts, skill and knowledge in an activity for the execution of a contract.

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Section T2.2: Returnable Schedules required for 57 Form T2.2.20: Compulsory Declaration Form


FORM T2.2.20: COMPULSORY DECLARATION FORM

The following particulars must be furnished. In the case of a joint venture, separate enterprise questionnaires in respect of each partner must be completed and submitted.

Section 1: Name of enterprise : ...........................................................................................................

Section 2: VAT registration number, if any : ..........................................................................................................

Section 3: CIDB registration number, if any : ..........................................................................................................

Section 4: Particulars of sole proprietors and partners in partnerships

Name* Identity number* Personal income tax number*

* Complete only if sole proprietor or partnership and attach separate page if more than 3 partners

Section 5: Particulars of companies and close corporations

Company registration: .......................................................................................................................................................

Close corporation number: ...............................................................................................................................................

Tax reference number: ......................................................................................................................................................

Section 6: Record of association with ORBIT TVET Colleges member of Staff / Board

Indicate by marking the relevant boxes with a cross, if any sole proprietor, partner in a partnership or director, manager, principal shareholder or stakeholder in a company or close corporation has an association with an ORBIT TVET Colleges member of staff or member of Board, a relative of an ORBIT TVET Colleges member of staff or member of Board: An Association is defined as: a business or personal relationship between a group of people or organisations joined together for a purpose. If any of the above boxes are marked, disclose the following:

Name of sole proprietor, partner, director, manager,

principal shareholder or stakeholder

Name of the ORBIT TVET Colleges member of staff or Board

Type of relationship (tick appropriate column)

Family Friend

*insert separate page if necessary

ORBIT TVET Colleges

BRITS CAMPUS




Section T2.2: Returnable Schedules required for 58 Form T2.2.20: Compulsory Declaration Form


The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise: i) confirms that neither the name of the enterprise or the name of any partner, manager, director or other person, who wholly

or partly exercises, or may exercise, control over the enterprise appears on the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of 2004;

ii) confirms that no partner, member, director or other person, who wholly or partly exercises, or may exercise, control over the enterprise, has within the last five years been convicted of fraud or corruption;

iii) confirms that I / we are not associated, linked or involved with any other tendering entities submitting tender offers and have no other relationship with any of the tenderers or those responsible for compiling the scope of work that could cause or be interpreted as a conflict of interest; and

iv) confirms that the contents of this questionnaire are within my personal knowledge and are to the best of my belief both true and correct.

SIGNED: ........................................................................... DATE: .................................................................. NAME: ............................................................................. CAPACITY: ........................................................... ENTERPRISE NAME: .............................................................................................................................................

ORBIT TVET Colleges

BRITS CAMPUS




Section T2.2: Returnable Schedules required for 59 Form T2.2.21: Letter of Intent


FORM T2.2.21: LETTER OF INTENT

The tenderer shall affix to this page: A Letter of Intent from an approved insurer undertaking to provide the Performance Guarantee to the format included in Part C1.3 of this Procurement Document. Refer to Part C1.3 for Construction Guarantee (Pro-Forma).

ORBIT TVET Colleges

BRITS CAMPUS


PART C: THE CONTRACT JULY 2015

PART C1: AGREEMENT AND CONTRACT DATA 60

Section C1.1: Form of Offer and Acceptance Section C1.1.2: Form of Acceptance

PART C: THE CONTRACT

ORBIT TVET Colleges

BRITS CAMPUS




Section C1.1: Form of Offer and Acceptance Section C1.1.1: Form of Offer

PART C1: AGREEMENT AND CONTRACT DATA

SECTION C1.1: FORM OF OFFER AND ACCEPTANCE

SECTION C1.1.1: FORM OF OFFER

THE TENDERER IS TO COMPLETE AND SIGN THE FORM OF OFFER

The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract in

respect of the following works:

CONSTRUCTION OF NEW BUILDINGS AT THE ORBIT TVET COLLEGES:


TENDER NO. B03/2015

The Tenderer, identified in the Offer signature block below, has examined the documents listed in the

Tender Data and addenda thereto as listed in the Tender Schedules, and by submitting this Offer has

accepted the Conditions of Tender.

By the representative of the Tenderer, deemed to be duly authorised, signing this part of this Form of Offer

and Acceptance, the Tenderer offers to perform all of the obligations and liabilities of the Contractor under

the Contract including compliance with all its terms and conditions according to their true intent and

meaning for an amount to be determined in accordance with the Conditions of Contract identified in the

Contract Data.

The offered total of the prices inclusive of Value Added Tax for each of the two Tenders are:

TENDER NAME AND DESCRIPTION AMOUNT

A. Construction of new Workshop at Brits Campus (B03/2015)

(Carried forward from Page 171, Section C2.2: Provisional Bill of Quantities)

(Amount in words) ............................................................................. ............................................................................................................ ................................................................................................. (Rand)

R .................................................

TOTAL (VAT Incl.) R .................................................

NB: Should there be a discrepancy between the amounts in figures and words, the amount in words shall govern.

ORBIT TVET Colleges

BRITS CAMPUS




Section C1.1: Form of Offer and Acceptance Section C1.1.1: Form of Offer

This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and Acceptance and returning one copy of this document to the Tenderer before the end of the period of validity stated in the Tender Data, whereupon the Tenderer becomes the party named as the Contractor in the Conditions of Contract identified in the Contract Data.

Signature (of Person authorised to sign the Tender): ..........................................................................................

Name (of Signatory in capitals): ...........................................................................................................................

Capacity (of Signatory): ........................................................................................................................................

Name of Tenderer (Organisation): ......................................................................................................................

Address of Tenderer: ...........................................................................................................................................

..............................................................................................................................................................................

Telephone number: ..................................................... Fax number: ............................................................

E-mail address: ............................................................ Date: ........................................................................

[Failure of a Tenderer to complete and sign this form will invalidate the tender]

ORBIT TVET Colleges

BRITS CAMPUS





SECTION C1.1.2: FORM OF ACCEPTANCE

By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the Tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the Tenderer’s Offer shall form an agreement between the Employer and the Tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement. The terms of the contract, are contained in: Part C1 Agreements and Contract Data, (which includes this Form of Offer and Acceptance); Part C2 Pricing Data; Part C3 Scope of Work: Works Information; Part C4 Site Information; and drawings and documents (or parts thereof), which may be incorporated by reference into the above listed Parts. Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule. Deviations from and amendments to the draft contract as well as any changes to the terms of the Offer agreed by the Tenderer and the Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are valid unless contained in this Schedule. The Tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the Contract Data. Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement. Notwithstanding anything contained herein, this agreement comes into effect on the date when the Tenderer receives one fully completed original copy of this document, including the Schedule of Deviations (if any). Unless the Tenderer (now Contractor) within five working days of the date of such receipt notifies the Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the Parties.

Name: ........................................................................... Capacity: ...............................................................

Signature: ...........................................................................

For the Employer: ................................................................................................................................................................

..............................................................................................................................................................................................

(Insert the name and address of organisation)

Name of Witness: ................................................................. Signature: ...............................................................

ORBIT TVET Colleges

BRITS CAMPUS





SECTION C1.1.3: SCHEDULE OF DEVIATIONS

1. Subject: .....................................................................................................................................................................

Details: ...................................................................................................................................................................... 2. Subject: .....................................................................................................................................................................

Details: ...................................................................................................................................................................... 3. Subject: .....................................................................................................................................................................

Details: ...................................................................................................................................................................... 4. Subject: .....................................................................................................................................................................

Details: ...................................................................................................................................................................... 5. Subject: .....................................................................................................................................................................

Details: ......................................................................................................................................................................

6. Subject: .....................................................................................................................................................................

Details: ...................................................................................................................................................................... By the duly authorised representatives signing this agreement, the Employer and the Tenderer agree to and accept the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the Tender Data and addenda thereto as listed in the returnable schedules, as well as any confirmation, clarification or changes to the terms of the offer agreed by the Tenderer and the Employer during this process of offer and acceptance. By the duly authorised representatives signing this agreement, the Employer and the Tenderer agree to and accept the foregoing schedule of deviations as the only deviations from the draft contract, as well as any confirmation, clarification or changes to the terms of the offer agreed by the Tenderer and the Employer during this process of offer and acceptance. It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall have any meaning or effect in the contract between the parties arising from this agreement. FOR THE EMPLOYER: Name: ........................................................................... Capacity: ............................................................... Signature: ........................................................................... For the Employer: ................................................................................................................................................................ ..............................................................................................................................................................................................



ORBIT TVET Colleges

BRITS CAMPUS




Section C1.1: Form of Offer and Acceptance Section C1.1.3: Schedule of Deviations

FOR THE CONTRACTOR: Name: ........................................................................... Capacity: ............................................................... Signature: ........................................................................... For the Contractor: .............................................................................................................................................................. ..............................................................................................................................................................................................



ORBIT TVET Colleges

BRITS CAMPUS




Section C1.2: Contract Data

SECTION C1.2: CONTRACT DATA

The Conditions of Contract are the JBCC Series 2000 Principal Building Agreement (July 2007 Edition 5.0 - Reprint 1) published by the Joint Building Contract Committee. Copies of these documents may be obtained from the Association of South African Quantity Surveyors (011-315 4140), the Master Builders Association (011-205 9000), the South African Association of Consulting Engineers (011-463 2022) or the South African Institute of Architects (011-486 0684). The JBCC Principal Building Agreement Contract Data EC and the JBCC Principal Building Agreement Contract Data CE form an integral part of this agreement. The ASAQS Preliminaries (November 2007 Edition) published by the Association of South African Quantity Surveyors for use with the said JBCC Principal Building Agreement shall be deemed to be incorporated in the bills of quantities. The Model Preambles for Trades (2008 Edition) as published by the Association of South African Quantity Surveyors shall be deemed to be incorporated in the bills of quantities and no claims arising from brevity of description of items fully described in the said Model Preambles will be entertained. The SANS 1200 Standardised Specification for Civil Engineering Construction, and specific amendments and additions shall be deemed to be incorporated in the Civil bill of Quantities. Delta BEC Electrical specification shall be deemed to be incorporated in the Electrical Bill of Quantities.

ORBIT TVET Colleges

BRITS CAMPUS




Section C1.2: Contract Data Section C1.2.1: Contract Data: Employer to

Contractor (EC)

SECTION C1.2.1: CONTRACT DATA EC (Employer to Contractor)

Employer Addendum Code 2101-EC

FOR INFORMATION PURPOSES ONLY. TO BE SIGNED ON APPOINTMENT.

Introduction

This addendum contains all variables referred to in the Principal Building Agreement that are the responsibility of the Contractor to provide the appropriate information that is necessary for the Contractor to complete his tender. The Addendum must be completed in full and included in the tender documents. The Addendums “Contract Data – EC”, “Contract Data – CE”, “Contract Data – ES” and “Contract Data – SE” form part of the contract between the parties.

Definitions

The definitions used in this document and the interpretation thereof are as listed in the Principal Building Agreement. The work or phrase of a definition is in bold text and shall bear the meaning assigned to it in the Principal Building Agreement. Where such word or phrase is not highlighted, it shall bear the meaning consistent with the context of its use. The listed defined word or phrase does not quality as a definition where information required to be stated in the contract data has not been provided.

Provision of Contract Data

Spaces requiring information must be filled in, shown as “not applicable” or deleted and not left blank. Where choices are offered, the non-applicable items are to be clearly struck out. Where insufficient space is provided the additional information should be annexed hereto and cross referenced to the applicable clause of the contract data.

Reference Clauses

Where relevant the Principal Building Agreement clause applicable to the required information is printed in italics under the Contract Data clause number i.e. [27.4.2]

TABLE OF CONTENTS

Section

No. Description

1.0

2.0

3.0

4.0

5.0

6.0

7.0

CONTRACTING AND OTHER PARTIES

CONTRACT AND SITE INFORMATION

INSURANCES AND SECURITIES

PRACTICAL COMPLETION DATES AND PENALTIES

DOCUMENTS AND GENERAL

CHANGES MADE TO THE STANDARD JBCC DOCUMENT

DECLARATION BY THE PRINCIPAL AGENT

ORBIT TVET Colleges

BRITS CAMPUS





Contractor (EC)

CONTRACT DATA: EMPLOYER

1.0 CONTRACTING AND OTHER PARTIES

1.1 [1.2]

Employer: ORBIT TVET Colleges

Postal Address: Private bag X82096; RUSTENBURG, South Africa

Code: 0300

Physical Address: Corner of Fatima Bhayat and Bosch street, RUSTENBURG

Code: 0300

Tel no.: +27 (014) 592 7014 Fax no.: +27 (014) 592 7013

VAT no. 4750102586

E-mail: [email protected]

1.2 [5.1]

Principal Agent: Delta Built Environment Consultants Person: David Schoültz

Postal Address: PO Box 35703

Menlo park Code: 0102

Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.3 [5.2]

Agent (1): Delta Built Environment Consultants Person: Marcel Kimoto

Agent’s Service: Architect



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.4 [5.2]

Agent (2): Delta Built Environment Consultants Person: Reuben van Deventer

Agent’s Service: Project Manager



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.5 [5.2]

Agent (3): Delta Built Environment Consultants Person: Nico le Roux

Agent’s Service: Structural Engineer



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738







ORBIT TVET Colleges

BRITS CAMPUS





Contractor (EC)

1.6 [5.2]

Agent (4): Delta Built Environment Consultants Person: Malcolm Grift

Agent’s Service: Electrical Engineer



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.7 [5.2]

Agent (5): Delta Built Environment Consultants Person: Theo De Kock

Agent’s Service: Quantity Surveyor



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.8 [5.2]

Agent (6): Delta Built Environment Consultants Person: Bongani Matshazi

Agent’s Service: Civil Engineer



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.9 [5.2]

Agent (7): Delta Built Environment Consultants Person: Jana Steyn

Agent’s Service: OHS Agent



Tel no.: +27 12 368 1850 Fax no.: +27 12 348 4738


1.10 [5.5]

Interest of principal agent or other agent in the project. (Yes / No) No

Details where “yes”: N/A

1.10 The principal agent named in 1.2 above is responsible for the preparation of the contract data schedule and must be contacted should the contractor be uncertain of the information provided or to be provided. Failure to complete the contract data schedule in full may result in the tender being disqualified.

2.0 CONTRACT AND SITE INFORMATION

2.1 [1.7]

The law applicable to this agreement: (Country / State) RSA

2.2 [1.1]

Works identification: Refer to Part C3. Scope of Works

2.3 [1.1]

Site description: Reitz Street North, BRITS, 0250





ORBIT TVET Colleges

BRITS CAMPUS





Contractor (EC)

2.4 [1.5.2.1]

Possession of the site is to be given on:

(Date)

Within five (5) working days after receipt of documentary evidence that: Insurances have been effected [12.2]; Security has been provided to the Employer [14.1]; Contractor’s Lien has been signed; Safety Plan has been approved by the Employer.

2.5 [15.3]

Period for the commencement of the works after the contractor takes possession of the site:

(Working days) 5 (Five)

2.6 [15.4], [28.0]

Completion of the works in sections is required.

(Yes / No) No (No. of sections) N/A

2.7 [3.3], [31.16.2]

Waiver of the contractor’s lien or right of continuing possession is required.

(Yes / No) Yes

2.8 [16.1]

Defined restrictions to the site area. Where “yes” the specific requirements are described below or detailed in the contract documents.

(Yes / No) No

2.9 [16.4]

Geotechnical investigation of the site has been undertaken. Where “yes” the results are included in the contract documents.

(Yes / No) Yes

2.10 [16.6]

Existing premises will be occupied. Where “yes” the specific requirements are described below or detailed in the contract documents.

(Yes / No) Yes

The campus will be occupied with students on a daily basis. The execution of the works must be planned and executed not to impact on the normal operations of the campus, Refer to detail requirements described in Scope of Works Part C3.1.

2.11 [16.7]

Provision of temporary services is required. Where “yes” the specific requirements are described below or detailed in the contract documents.

(Yes / No) Yes

2.11.1 Water Option A Contractor – his cost

Option B Employer – free of charge

Option C Contractor – metered (contractor cost) (A, B or C) B

2.11.2 Electricity Option A Contractor – his cost



2.11.3 Telecom Option A Contractor – his cost


Option C Contractor – metered (contractor cost) (A, B or C) A

2.11.4 Ablutions Option A Contractor – his cost



2.12 [16.8]

Protection of existing trees and shrubs is required. Where “yes” the specific requirements are described below or detailed in the contract documents.

(Yes / No) Yes

ORBIT TVET Colleges

BRITS CAMPUS





Contractor (EC)

3.0 INSURANCE AND SECURITIES

3.1 [10.1.1], [12.6]

Contract works insurance to be effected by:

(Employer / Contractor) Contractor

For the sum of: (Amount) Contract Sum Plus 20%

With a deductible of: (Amount) R20 000

3.2 [10.1.2], [11.1-3], [12.6]

Supplementary / Special insurance to be effected by:

(Employer / Contractor) N/A

For the sum of: (Amount) R -

With a deductible of: (Amount) R -

3.3 [10.1.3], [12.6]

Public liability insurance to be effected by:

(Employer / Contractor) Contractor

For the sum of: (Amount) R 5 000 000 per claim

With a deductible of: (Amount) R20 000

3.4 [11.1.1]

Support insurance to be effected by: (Employer / Contractor) Contractor

For the sum of: (Amount) R 5 000 000 per claim

With a deductible of: (Amount) R 20 000

3.5 [11.1.2-3], [12.1]

Special insurance to be effected by: (Employer / Contractor) N/A

Type: N/A

For the sum of: (Amount) N/A

With a deductible of: (Amount) N/A

4.0 PRACTICAL COMPLETION DATES AND PENALTIES

Date Penalty Amount

4.1 [24.3.1], [30.1-36]

For the works as a whole: The date for practical completion and the penalty per calendar day is:

6 Months from date of possession of site

R 5 000-00

Or

4.2 [24.3.1], [28.1]

For the works in sections: The date for practical completion and the penalty per calendar day is:

ORBIT TVET Colleges

BRITS CAMPUS





Contractor (EC)

Date Penalty Amount

Section 1 N/A N/A

Section 2 N/A N/A

5.0 DOCUMENTS AND GENERAL

5.1 [3.7]

Construction document copies to be supplied to the contractor free of charge.

(No. of copies) 3

5.2 [3.9]

The priced document may be used as a specification of materials and goods and work methods.

(Yes / No) No

5.3 [3.10]

The contractor shall provide a schedule of rates.

(Yes / No) No (Addendum No.) Refer to Bill of

Quantities

5.4 [3.11]

Changes made to JBCC standard documents.

(Yes / No) Yes (Addendum No.) Refer to Section C 1.2.2

5.5 [15.1.1]

On acceptance of the tender the priced document is to be submitted within the stated working days.

(No. of days) Priced document to be submitted with Tender

5.6 [22.2]

Work to be undertaken by direct contractors.

(Yes / No) No (Addendum No.) N/A

5.7 [24.9]

On achievement of practical completion the contractor is to hand over certificates and manuals etc. related to the works as listed below:

(1) Electrical Certificate of Compliance (2)

Plumbing and drainage Certificate of Compliance

(3)

Roof Structure CoC: Declaration by competent person as per NBR

(4) Glazing certificate of conformance (SANS 10400 Part N)

(5)

Soil poisoning Certificate (SANS 10400 Part F)

(6) Roof sheeting warranty

(7) Geyser Guarantees (8) Health and Safety File

(9)

All documentation to comply with Statutory and Legislative requirements.

(10)

5.8 [31.1]

Interim payment certificate to be issued by: (Date of Month) 25th

5.8 [4.1]

The following items of works shall be designed by the Contractor:

(1) Prefabricated Roof Structure (2)

6.0 CHANGES MADE TO THE STANDARD JBCC PBA DOCUMENT

Note: All changes must be listed in detail below or provided in:

Addendum No.:

ORBIT TVET Colleges

BRITS CAMPUS




Section C1.2: Contract Data Section C1.2.2: Changes to JBCC PBA

SECTION C1.2.2: CHANGES TO JBCC PRINCIPAL BUILDING AGREEMENT (PBA)

DEFINITIONS

CLAUSE 1.0: DEFINITIONS AND INTERPRETATION

Replace CONSTRUCTION PERIOD with the following: The period commencing on the date on which the possession of the site was handed over to the contractor as recorded on the site possession certificate and ending on the date for practical completion and excluding all statutory holidays and recognized annual building holiday periods. Add CONTRACT MINUTES: A comprehensive set of minutes prepared by the principal agent in which all pertinent contractual information that arises at meetings is progressively recorded. Add CONTRACT PERIOD: The period commencing on the date of acceptance in terms of Form of Acceptance and ending on the date of Certificate of Final completion. Replace CONTRACT SUM with the following: The accepted amount provided for in the agreement made in terms of the Form of Offer and Acceptance. Add DATE FOR PRACTICAL COMPLETION: The contractual completion date or dates stated in the contract data or revision thereof [29.0] on or before which the contractor agrees to bring the works or sections thereof to practical completion. The contractor will be liable for the determined penalty in failure of such. Replace PROGRAMME with the following: A diagrammatic representation, made available electronically and in hard copy, of the planned execution sequence of the works indicating the dates for commencement and completion thereof and accepted by the Principal Agent, and shall be used by the contractor to plan and execute the works and by the Principal Agent to monitor progress and shall be the sole basis for the assessment of any claims [29.0].

OBJECTIVE AND PREPARATION

CLAUSE 2.0: OFFER, ACCEPTANCE AND PERFORMANCE OBLIGATIONS

No change from Principal Building Agreement

CLAUSE 3.0: DOCUMENTS

Clause Data

3.6 The original signed set of contract documents is to be held by the Employer

CLAUSE 4.0: DESIGN RESPONSIBILITY


CLAUSE 5.0: EMPLOYER’S AGENTS


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CLAUSE 6.0: CONTRACTOR’S SITE REPRESENTATIVE


CLAUSE 7.0: COMPLIANCE WITH LAWS AND REGULATIONS


CLAUSE 8.0: WORKS RISK


CLAUSE 9.0: INDEMNITIES


CLAUSE 10.0: GENERAL INSURANCES


CLAUSE 11.0: SPECIAL INSURANCES


CLAUSE 12.0: EFFECTING INSURANCES


CLAUSE 13.0: ASSIGNMENT


CLAUSE 14.0: SECURITY


EXECUTION

CLAUSE 15.0: PREPARATION FOR AND EXECUTION OF THE WORKS


CLAUSE 16.0: SITE AND ACCESS


CLAUSE 17.0: CONTRACT INSTRUCTIONS


CLAUSE 18.0: SETTING OUT OF THE WORKS


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BRITS CAMPUS





CLAUSE 19.0: TEMPORARY WORKS AND PLANT


CLAUSE 20.0: NOMINATED SUB-CONTRACTORS


CLAUSE 21.0: SELECTED SUB-CONTRACTORS


CLAUSE 22.0: EMPLOYER’S DIRECT CONTRACTORS


CLAUSE 23.0: CONTRACTOR’S DOMESTIC SUB-CONTRACTORS


COMPLETION

CLAUSE 24.0: PRACTICAL COMPLETION


CLAUSE 25.0: WORKS COMPLETION


CLAUSE 26.0: FINAL COMPLETION


CLAUSE 27.0: LATENT DEFECTS LIABILITY PERIOD


CLAUSE 28.0: SECTIONAL COMPLETION


CLAUSE 29.0: REVISION OF DATE FOR PRACTICAL COMPLETION


CLAUSE 30.0: PENALTY FOR LATE OR NON-COMPLETION

No change from Principal Building Agreement:

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BRITS CAMPUS





PAYMENT

CLAUSE 31.0: INTERIM PAYMENT

Clause Data

31.9 Replace Sub-clause 31.9 with the following: The Employer shall pay the Contractor the amount certified within 30 (thirty) calendar days from the date of receipt of the Contractor’s original VAT Invoice in support of payment certificate at the Physical address of the Employer stated in the EC

CLAUSE 32.0: ADJUSTMENT TO THE CONTRACT VALUE


CLAUSE 33.0: RECOVERY OF EXPENSE AND LOSS


CLAUSE 34.0: FINAL ACCOUNT AND FINAL PAYMENT


CLAUSE 35.0: PAYMENT TO OTHER PARTIES


TERMINATION

CLAUSE 36.0: TERMINATION BY EMPLOYER – CONTRACTOR’S DEFAULT


CLAUSE 37.0: TERMINATION BY EMPLOYER – LOSS AND DAMAGE


CLAUSE 38.0: TERMINATION BY CONTRACTOR – EMPLOYER’S DEFAULT


CLAUSE 39.0: TERMINATION – CESSATION OF THE WORKS

No change from Principal building Agreement

DISPUTE

CLAUSE 4.0: SETTLEMENT OF DISPUTES


ORBIT TVET Colleges

BRITS CAMPUS





CONTRACT AGREEMENT

CLAUSE 41.0: POST TENDER PROVISIONS

41.3 The dispute resolution body [40.2.2] selected by the parties is N/A

41.4 The employer shall provide a Payment Guarantee (Amount) N/A

41.5 An annual building industry holiday period is applicable (Yes / No) Yes

41.6 Further provisions and information agreed by the parties.

None

CLAUSE 42.0: CONTRACTUAL AGREEMENT

42.1 This Agreement is the entire contract between the parties regarding the matters addressed herein. NO

representations, terms, conditions or warranties not contained in this agreement shall be binding on the parties. No agreement or addendum varying, adding to, deleting or terminating this agreement including this clause shall be effective unless reduced to writing and signed by the parties.

42.2 Contracting Parties (To be completed on signing of the Contract)

(1) Employer: ........................................................................................................................................... Physical Address: ................................................................................................................................ Tel No: ............................................................ Fax No: ................................................................. E-mail: ................................................................................................................................................. Tax/VAT No.: ...................................................................................................................................... (2) Contractor: ......................................................................................................................................... Physical Address: ................................................................................................................................ Tel No: ............................................................ Fax No: ................................................................. E-mail: ................................................................................................................................................. Tax/VAT No.: ......................................................................................................................................

42.3 The accepted contact sum (inclusive of tax) (Amount) R............................................................................ In words: ..................................................................................................................................................... .....................................................................................................................................................................

ORBIT TVET Colleges

BRITS CAMPUS





42.4 Signature of the contracting parties: FOR THE EMPLOYER: THUS DONE AND SIGNED AT ............................................. ON THIS ............... DAY OF ........................... 2014 ........................................................................... ......................................................................................... Name of signatory for and on behalf of the employer who by signature

hereof warrants authorisation hereto ........................................................................... ......................................................................................... Capacity of signatory as Witness (1) Details of Witness (1) Name: .................................................................................................................................................................... Address: ................................................................................................................................................................. ................................................................................................................................................................................ FOR THE CONTRACTOR: THUS DONE AND SIGNED AT ............................................. ON THIS ............... DAY OF ........................... 2014 ........................................................................... ......................................................................................... Name of signatory for and on behalf of the contractor who by signature

hereof warrants authorisation hereto ........................................................................... ......................................................................................... Capacity of signatory as Witness (2) Details of Witness (2) Name: .................................................................................................................................................................... Address: ................................................................................................................................................................. ................................................................................................................................................................................

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7.0 DECLARATION BY THE PRINCIPAL AGENT I, the principal agent named in 1.2 above, declare that the information provided above is complete and accurate

at the time of calling for tenders. Where necessary, should any of the above information need to be varied, tenderers will be informed thereof in writing

Principal Agent: ...................................................................................................................................................... Signature: ........................................................................... Date: .........................................................

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Section C1.2: Contract Data Section C1.2.3: Contract Data: Contractor

to Employer (CE)

SECTION C1.2.3: CONTRACT DATA: CONTRACTOR TO EMPLOYER (CE)

Contractor Addendum Code 2101-CE

Introduction

This addendum contains all variables referred to in the Principal Building Agreement that are the responsibility of the Contractor to provide the appropriate information that is necessary for the Contractor to complete his tender. The Addendum must be completed in full and included in the tender documents. The Addendums “Contract Data – EC”, “Contract Data – CE”, “Contract Data – ES” and “Contract Data – SE” form part of the contract between the parties.

Definitions

The definitions used in this document and the interpretation thereof are as listed in the Principal Building Agreement. The work or phrase of a definition is in bold text and shall bear the meaning assigned to it in the Principal Building Agreement. Where such word or phrase is not highlighted it shall bear the meaning consistent with the context of its use. The listed defined word or phrase does not quality as a definition where information required to be stated in the contract data has not been provided.

Provision of Contract Data

Spaces requiring information must be filled in, shown as “not applicable” or deleted and not left blank. Where choices are offered, the non-applicable items are to be clearly struck out. Where insufficient space is provided the additional information should be annexed hereto and cross referenced to the applicable clause of the contract data.

Reference Clauses

Where relevant the Principal Building Agreement clause applicable to the required information is printed in italics under the Contract Data clause number i.e. [27.4.2] TABLE OF CONTENTS

Section No.

Description

1.0

2.0

3.0

4.0

5.0

CONTRACTING PARTY

SECURITIES

PAYMENT AND ADJUSTMENT OF PRELIMINARIES

EMPLOYER CHANGES TO JBCC STANDARD DOCUMENTS

THE TENDER

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to Employer (CE)

CONTRACT DATA – CONTRACTOR

1.0 CONTRACTING PARTY

1.1 [1.2] Contractor:

Postal Address:

Code:

Physical Address:

Code:

E-mail:

Tel no.:

Fax no.:

VAT no.:

2.0 SECURITIES

2.1 The security provisions selected are:

2.1.1 [14.3]

Variable Construction Guarantee (Yes / No)

2.1.2 [14.4]

Fixed Construction Guarantee and Payment Reduction (Yes / No)

2.1.3 [14.5]

Advanced Payment is required. Where “Yes” Amount N/A

2.1.4 [14.5]

An Advance Payment Guarantee to be provided

(Yes / No) No

3.0 PAYMENT AND ADJUSTMENT OF PRELIMINARIES

3.1 Payment of preliminaries

The payment of preliminaries shall be according to the option selected by the contractor. The amount included in each monthly payment certificate in respect of preliminaries as stated in the contract data shall be:

3.1.1 Option A

Assessed by the principal agent as an amount prorated to the value of the work duly executed in the same ratio as the preliminaries bears to the contract sum excluding:

The amount for preliminaries

Any contingency sum

Any amount in respect of CPAP All inclusive of tax

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to Employer (CE)

3.1.2 Option B

Calculated from the priced items in the bills of quantities / lump sum document. The contractor and the principal agent shall agree on a division of the priced preliminaries items into:

An initial or establishment charge

A monthly charge

A final or disestablishment charge All inclusive of tax In arriving at such a division cognizance shall be taken of such factors as:

Premiums for annually renewable insurance policies

Plant, scaffolding and the like remaining the property of the contractor or the hiring company and the capital costs thereof not treated as part of the initial charge

Where the initial construction period is extended the monthly charge shall be recalculated on the same basis as was originally applied but taking into account the revised construction period and the amounts already paid to the contractor. Should the contractor and the principal agent be unable to agree such division then the principal agent shall make a division of the amount of preliminaries to be incorporated in the valuations of each monthly payment certificate.

3.2 Adjustment of preliminaries

The amount of items of preliminaries shall be adjusted to take account of the theoretical financial effect which changes in time and/or value have on preliminaries. Such ad adjustment shall be based on the particulars provided by the contractor for this purpose in terms of Option A or B and shall preclude any further adjustment of preliminaries. Adjustment of preliminaries in terms of Options A or B shall apply notwithstanding the actual employment of resources by the contractor in the execution of the works. The adjustment of preliminaries shall be based on the options as selected in the contractor’s tender. For the adjustment of the preliminaries both the contract sum and the contract value shall exclude:

The amount of preliminaries

Any contingency sum

Any amount in respect of CPAP All inclusive of tax

3.2.1 Option A

The amount of preliminaries shall be adjusted in the following categories:

An amount which shall not be varied

An amount which shall be varied in proportion to the contract value as compared with the contract sum

An amount which shall be varied in proportion to the construction period as compared to the initial construction period excluding revisions to the construction period for which the contractor is not entitled to adjustment of the contract value in terms of the agreement

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to Employer (CE)

The contractor shall, within fifteen (15) working days of taking possession of the site, give the principal agent a breakdown, subdivided into the above categories, of the amount for preliminaries in tabulated form, all to the satisfaction of the principal agent.

Should the contractor fail to provide such information within the period stipulated then the amount for preliminaries shall be deemed to be subdivided into the following proportions:

10% (ten percent) which amount shall not be varied

15% (fifteen percent) which amount shall be varied in proportion to the contract value as compared with the contract sum

75% (seventy-five percent) which amount shall be varied in proportion to the construction period as compared with the initial construction period

For a lump sum document, should the contractor fail to identify the amount for preliminaries, then such an amount shall be deemed to be 7,5% (seven and a half percent) of the contract sum excluding:

Any contingency sum

Any amount in respect of CPAP All inclusive of tax Where sectional completion is required in terms of the agreement, the contractor shall provide the principal agent with the division of the above categorised amounts into sections. Should the contractor fail to provide such information within the period stipulated, the categorised amounts shall be prorated to the value of each section.

3.2.2 Option B

The contractor shall, within fifteen (15) working days of taking possession of the site, provide the principal agent with a detailed breakdown of the amount for preliminaries. This breakdown shall set out, among others, full particulars of administrative, supervisory and other personnel, plant, transport and other resources and charges included in the amount for preliminaries. The contractor shall show the periods to which the individual items related with the charge rate for such items by means of a programme all to the satisfaction of the principal agent. Where sectional completion is required in terms of the agreement, the contractor shall provide the principal agent with details of the resources required for each section and those that are common to sections. Should the contractor fail to provide such information within the period stipulated, Option A shall apply.

3.2.3 Payment certificate cash flow

The contractor shall provide all reasonable assistance to the principal agent in the preparation of cash flow projections of claims for payment certificates where required by the employer. The projections shall be based on the programme and shall be updated as and when the programme requires updating. The cooperation of the contractor in terms of this item shall not prejudice his right to receive payment in terms of the agreement.

3.2.4 The contract value shall be adjusted according CPAP [3.1] (Yes / No) No

3.2.5 Payment of preliminaries [3.1.1-2] (A or B) N/A

3.2.6 Adjustment of preliminaries [3.2.1-2] (A or B) N/A

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to Employer (CE)

4.0 EMPLOYER CHANGES TO JBCC STANDARD DOCUMENTS

4.1 Changes (if any) in terms of the Employer’s Contract Data are accepted [3.11]. Where “no” an addendum referenced to this clause is to be attached

(Yes / No) Yes

5.0 THE TENDER

5.1 This tender is to be submitted to the principal agent at the street address provided in the invitation to tender before the tender closing date and time stated herein.

5.2 By the submission of this tender to the employer the tenderer offers and agrees to contract for, execute and complete the works for the tender sum as stated below.

5.3 Tenders will be opened in public directly after the stated closing time. Only the total tender sum as stated in each tender will be announced.

5.4 The lowest or any tender will not necessarily be accepted.

5.5 This tender shall remain in full legal force for ninety (90) calendar days. The tenderer accepts liability for damages as may be suffered by the employer should the tender validity period not be honored.

5.6 This tender takes into account all listed items [4.0] for the purpose of preparing and submitting this tender. 5.7 The successful tenderer will be appointed in terms of the JBCC Principal Building Agreement.

5.8 TENDER SUM COMPILATION Amount

5.8.1 Tenderer’s work including prime cost amounts R

5.8.2 Employer allowances stated by the principal agent R

5.8.3 SUB TOTAL R

5.8.4 Add tax on 5.8.3 R

5.8.5 TOTAL TENDER SUM inclusive of tax R

5.8.6 Tender Sum in words

Thus done and signed at ....................................................................................... on ................................... ............................................................................... ................................................................................. Name of Signatory Capacity of Authorised Signatory ............................................................................... ................................................................................. As witness for and on behalf of the Tenderer who warrants

authorisation hereto

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Section C1.3: Form of Construction Guarantee

Pro-Forma

SECTION C1.3: CONSTRUCTION GUARANTEE (PRO-FORMA)

A letter of Intent from an approved Insurer undertaking to provide the Construction Guarantee to the format included

in Part C1.3 of this document.

NB:

It should be noted that Guarantors must be registered with the Financial Services Board (FSB).

No alterations or amendments of the wording of the pro-forma Construction Guarantee included in Part C1.3

will be accepted.

Guarantees submitted must be issued by either an insurance company duly registered in terms of the Short-

Term Insurance Act, 1998 (Act 35 of 1998) or by a bank duly registered in terms of the Banks Act, 1990 (Act 94

of 1990) on the pro-forma referred to above. No alterations or amendments of the wording of the pro-forma

will be accepted.

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Pro-Forma

CONSTRUCTION GUARANTEE (PRO-FORMA)

GUARANTOR DETAILS AND DEFINITIONS Guarantor means ............................................................................................................................................... Physical address ............................................................................................................................................... ............................................................................................................................................... Guarantor’s registration number with the Financial Services Board (FSB) ....................................................................... Guarantor’s signatory 1 ..................................................... Capacity ..................................................................... Guarantor’s signatory 1 ..................................................... Capacity ..................................................................... Employer means .............................................................................................................................................. Contractor means ............................................................................................................................................... Agent means N/A Works means ............................................................................................................................................... Site means ............................................................................................................................................... Agreement means JBCC Series 2000 Principal Building Agreement (July 2007) Edition 5 Contract Sum means the accepted amount inclusive of tax of R ...................................................................................... Amount in words ............................................................................................................................................... Guaranteed Sum means the maximum aggregate amount of R ....................................................................................... Amount in words ............................................................................................................................................... Construction Guarantee (Fixed or Variable) ........................... (insert expiry date) Construction Guarantee will expire on the date of issue of Final Payment Certificate.

AGREEMENT DETAILS Sections: Total sections (No or N/A) .................................................................................................................................. Last section (No / Identification or N/A) ............................................................................................................................ Principal Agent issues: Interim payment certificates, Final payment certificate, Practical completion certificate/s and Final completion certificate/s. ................................................................................................................ ............................................................................................................................................................................................

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Pro-Forma

1.0 VARIABLE CONSTRUCTION GUARANTEE

1.1 Where a variable Construction Guarantee in terms of the Agreement has been selected, this 1.0 with 3.0 to 13.0 shall apply. The Guarantor’s liability shall be limited to the diminishing amounts of the Guaranteed Sum as follows:

GUARANTOR’S LIABILITY

1.1.1 Maximum Guaranteed Sum (not exceeding 10.0% of the contract sum) in the amount of: ......................................................................................................................................................... .........................................................................................................................................................

Period of Liability

From and including the date of issue of this Construction Guarantee and up to and including the date of the interim payment certificate certifying in excess of 50% of the contract sum:

Amount in words: ............................................................................................................................

.........................................................................................................................................................


1.1.2 Reducing to the Guaranteed Sum (not exceeding 6.0% of the contract sum) in the amount of: .........................................................................................................................................................

.........................................................................................................................................................

Period of Liability

From and including the day after the date of the aforesaid interim payment certificate and up to and including the date of the only practical completion certificate or last practical completion certificate where there are sections:

Amount in words: ............................................................................................................................

.........................................................................................................................................................


1.1.3 Reducing to the Guaranteed Sum (not exceeding 4.0% of the contract sum) in the amount of:

.........................................................................................................................................................

.........................................................................................................................................................

Period of Liability

From and including the day after the date of the applicable practical completion certificate and up to and including the date of the only final completion certificate or last final completion certificate where there are sections:

Amount in words: ............................................................................................................................

.........................................................................................................................................................

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Pro-Forma


1.1.4 Reducing to the Guaranteed Sum (not exceeding 2.0% of the contract sum) in the amount of: ......................................................................................................................................................... .........................................................................................................................................................

Period of Liability

From and including the day after the date of the applicable final completion certificate and up to and including the date of the final payment certificate where payment is due to the Contractor, whereupon this Construction Guarantee shall expire. Where the final payment certificate reflects payment due to the Employer, this Construction Guarantee shall expire upon payment of the full amount certified:

Amount in words: ............................................................................................................................ .........................................................................................................................................................

1.2 For avoidance of doubt the Guarantor's liability limits set out in 1.1.1 to 1.1.4 shall apply in respect of

any claim received by the Guarantor during the period in question.

2.0 FIXED CONSTRUCTION GUARANTEE

2.1 Where a fixed Construction Guarantee in terms of the Agreement has been selected, this 2.0 with 3.0 to 13.0 shall apply. The Guarantor’s liability shall be limited to the amount of the Guaranteed Sum as follows:


2.1.1 Maximum Guaranteed Sum (not exceeding 5.0% of the contract sum) in the amount of:

......................................................................................................................................................... .........................................................................................................................................................

Period of Liability

From and including the date of issue of this Construction Guarantee and up to and including the date of the only practical completion certificate or the last practical completion certificate where there are sections, upon which this Construction Guarantee shall expire.

Amount in words: ............................................................................................................................ .........................................................................................................................................................

3.0 THE GUARANTOR HEREBY ACKNOWLEDGES THAT:

3.1 Any reference in this Guarantee to the Agreement is made for the purpose of convenience and shall not

be construed as any intention whatsoever to create an accessory obligation or any intention whatsoever to create a suretyship.

3.2 Its obligation under this Guarantee is restricted to the payment of money.

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Pro-Forma

4.0 Subject to the Guarantor’s maximum liability referred to in 1.0 or 2.0 , the Guarantor hereby undertakes to pay the Employer the sum certified upon receipt of the documents identified in 4.1 to 4.3:

4.1 A copy of a first written demand issued by the Employer to the Contractor stating that payment of a sum

certified by the Principal Agent in an interim or final payment certificate has not been made in terms of the Agreement and failing such payment within seven (7) calendar days, the Employer intends to call upon the Guarantor to make payment in terms of 4.2.

4.2 A first written demand issued by the Employer to the Guarantor at the Guarantor’s physical address with a copy to the Contractor stating that a period of seven (7) calendar days has elapsed since the first written demand in terms of 4.1 and that the sum certified has still not been paid therefore the Employer calls up this Construction Guarantee and demands payment of the sum certified from the Guarantor.

4.3 A copy of the said payment certificate which entitles the Employer to receive payment in terms of the Agreement of the sum certified in 4.0.

5.0 Subject to the Guarantor’s maximum liability referred to in 1.0 or 2.0, the Guarantor undertakes to pay the

Employer the Guaranteed Sum or the full outstanding balance upon receipt of a first written demand from the Employer to the Guarantor at the Guarantor's physical address calling up this Construction Guarantee stating that: 5.1 The Agreement has been cancelled due to the Contractor's default and that the Construction Guarantee

is called up in terms of 5.0. The demand shall enclose a copy of the notice of cancellation; or 5.2 A provisional sequestration or liquidation court order has been granted against the Contractor and that

the Construction Guarantee is called up in terms of 5.0. The demand shall enclose a copy of the court order

6.0 It is recorded that the aggregate amount of payments required to be made by the Guarantor in terms of 4.0

and 5.0 shall not exceed the Guarantor's maximum liability in terms of 1.0 or 2.0.

7.0 Where the Guarantor is a registered insurer and has made payment in terms of 5.0, the Employer shall upon the date of issue of the final payment certificate submit an expense account to the Guarantor showing how all monies received in terms of the Construction Guarantee have been expended and shall refund to the Guarantor any resulting surplus. All monies refunded to the Guarantor in terms of this Construction Guarantee shall bear interest at the prime overdraft rate of the Employer’s bank compounded monthly and calculated from the date payment was made by the Guarantor to the Employer until the date of refund.

8.0 Payment by the Guarantor in terms of 4.0 or 5.0 shall be made within seven (7) calendar days upon receipt of the first written demand to the Guarantor.

9.0 The Employer shall have the absolute right to arrange his affairs with the Contractor in any manner which the Employer deems fit and the Guarantor shall not have the right to claim his release from this Construction Guarantee on account of any conduct alleged to be prejudicial to the Guarantor.

10.0 The Guarantor chooses the physical address as stated above for all purposes in connection herewith. 11.0 This Construction Guarantee is neither negotiable nor transferable and shall expire in terms of either 1.1.4 or

2.1, or payment in full of the Guaranteed Sum or on the Guarantee expiry date, whichever is the earliest, where after no claims will be considered by the Guarantor. The original of this Construction Guarantee shall be returned to the Guarantor after it has expired.

12.0 This Construction Guarantee, with the required demand notices in terms of 4.0 or 5.0, shall be regarded as a

liquid document for the purpose of obtaining a court order.

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Pro-Forma

13.0 Where this Construction Guarantee is issued in the Republic of South Africa, the Guarantor hereby consents in terms of Section 45 of the Magistrate's Courts Act No 32 of 1944, as amended, to the jurisdiction of the Magistrate's Court of any district having jurisdiction in terms of Section 28 of the said Act, notwithstanding that the amount of the claim may exceed the jurisdiction of the Magistrate's Court.

SIGNED AT ............................................................................... DATE ............................................................... GUARANTOR’S SIGNATORY 1 GUARANTOR’S SIGNATORY 2 ................................................................................................. ........................................................................ WITNESS WITNESS DATE: ...................................................................................... DATE: ..............................................................

GUARANTOR’S SEAL OR STAMP

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Section C1.4: Occupational Health and Safety Agreement

Between Employer and Contractor

SECTION C1.4: OCCUPATIONAL HEALTH AND SAFETY AGREEMENT BETWEEN EMPLOYER AND CONTRACTOR

AGREEMENT MADE AND ENTERED INTO BETWEEN

ORBIT TVET COLLEGES

(Hereinafter called the “EMPLOYER”)

.............................................................................................................................................................................................

(Contractor / Mandatary / Company / CC Name)

IN TERMS OF SECTION 37(2) OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, ACT NO. 85 OF 1993 AS AMENDED

I, ..................................................................................................................................................................... , representing .................................................................................................................................................................... , as an Employer in its own right, do hereby undertake to ensure, as far as is reasonably practicable, that all work will be performed, and all equipment, machinery or plant used in such a manner as to comply with the provisions of the Occupational Health and Safety Act (OHSA) and the Regulations promulgated there under.

I furthermore confirm that I am / we are registered with the Compensation Commissioner and that all registration and assessment monies due to the Compensation Commissioner have been fully paid or that I / we are insured with an approved licensed compensation insurer.

COID ACT Registration Number: .......................................................................................................................................... Or Compensation Insurer: ..................................................................... Policy No.: ......................................................

I undertake to appoint, where required, suitable competent persons, in writing, in terms of the requirements of OHSA and the Regulations and to charge him / them with the duty of ensuring that the provisions of OHSA and Regulations as well as the Council’s Special Conditions of Contract, Way Leave, Lock-Out and Work Permit Procedures are adhered to as far as reasonably practicable.

I further undertake to ensure that any Sub-contractors employed by me will enter into an Occupational Health and Safety Agreement separately, and that such Sub-contractors comply with the conditions set.

I hereby declare that I have read and understand the appended Occupational Health and Safety Conditions and undertake to comply therewith at all times.

I hereby also undertake to comply with the Occupational Health and Safety Specification and Plan. Signed at ................................................................. this .................................. day of ................................. 20 ............ ......................................................................................... ............................................................................................ WITNESS MANDATARY

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Section C1.4: Occupational Health and Safety Agreement

Between Employer and Contractor

Signed at ................................................................. this .................................. day of ................................. 20 ............ ......................................................................................... ............................................................................................ WITNESS FOR AND ON BEHALF OF THE EMPLOYER

OCCUPATIONAL HEALTH AND SAFETY CONDITIONS

1. The Chief Executive Officer of the Contractor shall assume the responsibility in terms of Section 16(1) of the Occupational Health and Safety Act (as amended). Should the Contractor assign any duty in terms of Section 16(2), a copy of such assignment shall immediately be provided to the representative of the Employer as defined in the Contract.

2. All work performed on the Employer’s premises shall be performed under the supervision of the construction

supervisor who understand the hazards associated with any work that the Contractor performs on the site in terms of Construction Regulations 2003.

3. The Contractor shall appoint a Competent Person who shall be trained on any occupational health and safety

aspect pertaining to them or to the work that is to be performed. 4. The Contractor shall ensure that he familiarises himself with the requirements of the Occupational Health and

Safety Act and that he, his employees, and any sub-contractors, comply with them. 5. Discipline in the interests of occupational health and safety shall be strictly enforced. 6. Personal protective equipment shall be issued by the Contractor as required and shall be worn at all times

where necessary. 7. Written safe work procedures and appropriate precautionary measures shall be available and enforced, and all

employees shall be made conversant with the contents of these practices. 8. No substandard equipment/machinery/articles or substances shall be used on the site. 9. All incidents referred to in terms of Section 24 of the Occupational Health and Safety Act shall be reported by

the Contractor to the Department of Labour and the Employer. 10 The Employer hereby obtains an interest in the issue of any formal inquiry conducted in terms of Section 32 of

the Occupational Health and Safety Act and into any incident involving a Contractor and/or his employees and/or his Sub-Contractor/s.

11. No use shall be made of any of the Employer’s machinery / plant / equipment / substance / personal protective

equipment or any other article without prior arrangement and written approval.

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PART C2: PRICING INSTRUCTIONS 93

Section C2.1: Pricing Instructions

PART C2: PRICING DATA

SECTION C2.1: PRICING INSTRUCTIONS

1. TENDER DOCUMENTS

This Tender Document is divided and bound into two parts, namely:

VOLUME 1 The Tender (Returnable Schedules) combined with;

VOLUME 1 The Contract (Bills of Quantities)

2. BILLS OF QUANTITIES

No alterations, erasure, omission or addition is to be made in the text and conditions of these Bills of Quantities and should any such alterations, amendments, note or addition be made, the same will not be recognised, but the reading of these Bill of Quantities as prepared by the Quantity Surveyor will be adhered to. The Contractor is warned that should he use any quantities appearing in these Bills of Quantities for the purpose of ordering material, he does so at his own risk and no liability whatsoever will be admitted by the Employer or Quantity Surveyor for the correctness of such Quantities.

3. STANDARD SYSTEM OF MEASURING BUILDING WORK

These Bills of Quantities have been compiled in accordance with the 6th Edition of the Standard System of measuring Building Work, including the latest amendments. Tenderer’s attention is specifically drawn to the “shall be deemed to include” clauses that have to be read in conjunction with the applicable items.

4. PRIME COST AMOUNTS AND PROVISIONAL SUMS

All Prime Cost Amounts and Budgeting included in these Bills of Quantities are NET, i.e. no cash discount to the Contractor is included.

5. TRADE NAMES

Tenderers are advised that their prices for articles described by trade names or catalogue references must be based upon the type and manufacture specified in these Bills of Quantities. Where articles other than the manufacture specified are to be used, an adjustment of the prices will be made and Contract Instructions issued to cover these adjustments. Substitution will be strictly subject to the Principal Agent approval.

6. SABS SPECIFICATIONS

All references in these Bills of Quantities to Specifications of the Bureau of Standards shall be deemed to be reference to the latest issues of such Specifications, and any subsequent amendments thereto. All articles, materials or items described as to conform to the SABS Specifications must bear the SABS mark.

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Section C2.1: Pricing Instructions

7. TRADE PREAMBLES

The document “Model Preambles 2008” are obtainable from the office of the Principal Agent and shall be read in conjunction with the Bill of Quantities and shall be referred to for full description of work to be done and materials to be used.

8. CONTRACT PRICE ADJUSTMENT PROVISIONS (CPAP)

The contract price is NOT to be adjusted using CPAP Indices.

9. VALUE ADDED TAX

The Tender price must include for Value Added Tax (VAT). All rates in these bills of quantities must, however, be net with VAT calculated and added to the total value thereof in the Final Summary.

10. PRICED BILLS OF QUANTITIES

Completed Bills of Quantities are to be included as part of Pricing Data and must be duly completed and returned with the Tender form. Please note that failure to complete and return the Priced Bills of Quantities shall invalidate the Tender.

11. TRAINING OF LABOUR

Not Applicable.

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Section C2.2: Provisional Bill of Quantities

SECTION C2.2: PROVISIONAL BILLS OF QUANTITIES

Please note that it is mandatory to submit the complete Priced Bills of Quantities with the Returnable Documents in the following acceptable formats: Filled in, in clearly legible and PERMANENT BLACK INK.

ORBIT FET COLLEGESBRITS CAMPUSB03/2015CONSTRUCTION OF NEW WORKSHOP

Item Unit Quantity Rate AmountNo

SECTION NO 1

BILL NO 1

PRELIMINARIES AND GENERAL

BUILDING AGREEMENT AND PRELIMINARIES

The JBCC Series 2000 Principal Building Agreement (July2007 edition 5.0 - reprint 1) prepared by the Joint BuildingContracts Committee shall be the applicable buildingagreement, amended as hereinafter described

The JBCC Principal Building Agreement Contract Data ECand the JBCC Principal Building Agreement Contract DataCE form an integral part of this agreement

The ASAQS Preliminaries (November 2007 edition)published by the Association of South African QuantitySurveyors for use with the said JBCC Principal BuildingAgreement shall be deemed to be incorporated in these billsof quantities

Contractors are referred to the abovementioned documentsfor the intent and meaning of each clause thereof

These clauses are hereinafter referred to by clause numberand heading only. Where standard clauses or alternativesare not entirely applicable to this agreement suchmodifications, corrections or supplements as will apply aregiven under each relevant clause heading and suchmodifications, corrections or supplements shall takeprecedence notwithstanding anything contrary contained inthe abovementioned documents

Where any item is not relevant to this specific agreementsuch item is marked N/A (signifying "not applicable")

Carried Forward R Section No. 1PRELIMINARIES & GENERALBill No. 1PRELIMINARIES & GENERAL

- 9 6 -


Brought Forward R

PREAMBLES FOR TRADES

The Model Preambles for Trades (2008 edition) aspublished by the Association of South African QuantitySurveyors shall be deemed to be incorporated in these billsof quantities and no claims arising from brevity ofdescription of items fully described in the said ModelPreambles will be entertained

Supplementary preambles are incorporated in these bills ofquantities to satisfy the requirements of this project. Suchsupplementary preambles shall take precedence over theprovisions of the said Model Preambles

The contractor's prices for all items throughout these bills ofquantities must take account of and include for all of theobligations, requirements and specifications given in thesaid Model Preambles and in any supplementary preambles

PRICING OF PRELIMINARIES

Should the contractor select Option A in terms of subclause3.2.1 in the Contract Data - Contractor to Employer (CE) forthe purpose of adjustment of these preliminaries, theamount entered into the amount column in thesepreliminaries is to be divided into one or more of the threecategories provided namely Fixed (F), Value Related (V)and Time Related (T)

SECTION A: PRINCIPAL BUILDING AGREEMENT

Definitions (A1)

1 Clause 1.0 - Definitions and interpretation

The measuring system used for the preparation of the billsof quantities is the Standard System of Measuring BuildingWork (sixth edition, revised 1999) published by theAssociation of South African Quantity Surveyors [1.1]

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Objective and preparation (A2 - A14)

2 Clause 2.0 - Offer acceptance and performance obligations

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3 Clause 3.0 - Documents

Provision is made in the summary page of these bills ofquantities for the inclusion of Value Added Tax (VAT) [3.5]

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4 Clause 4.0 - Design responsibility

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5 Clause 5.0 - Employer's agents

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6 Clause 6.0 - Contractor's site representative

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7 Clause 7.0 - Compliance with laws and regulations

Without limiting the generality of the provisions of clause7.0, the contractor's attention is drawn to the provisions ofthe Construction Regulations, 2003 issued in terms of theOccupational Health and Safety Act, 1993. It is specificallystated that the employer shall prepare a documented healthand safety specification for the works and that the employershall ensure that the contractor has made provision for thecost of health and safety measures during the execution ofthe works. The contractor shall price this item in Section C:Specific Preliminaries for compliance with the act and theregulations and the reasonable provisions of theaforementioned health and safety specification. Thecontractors's Health and Safety plan must be approved bythe employer's representative [7.1]

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8 Clause 8.0 - Works risk

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9 Clause 9.0 - Indemnities

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10 Clause 10.0 - General insurances

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11 Clause 11.0 - Special insurances

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12 Clause 12.0 - Effecting insurances

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13 Clause 13.0 - Assignment

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14 Clause 14.0 - Security

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Execution (A15 - A23)

15 Clause 15.0 - Preparation for and execution of the works

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16 Clause 16.0 - Site and access

16.1 The contractor is to refer to the architect's site plan forfull details. Futhermore, the area of the works to beoccupied by the contractor, any restriction on the area andthe limit of access or exit will be pointed out to the contractorby the Principal Agent on handing over of the site. Thecontractor may not use the site for any other purpose thanthe execution of this contract.

16.2 The contractor's personnel and of his domestic andspecialist sub-contractors should at all times wear clothingor some form of identification that is visible at all times.

16.3 All contract personnel will be required to undergoperiodic Safety Induction as required by the Client.

16.4 The perimeters layout and material should be of sucha nature that it will not be possible to see into the buildingterrain.

16.5 No equipment and or building material should beplaced on the perimeter that will make it possible to gainentry to or from the building site.

16.6 If a gap in the perimeter should be made, it is thecontractor's responsibility to ensure the security thereofarrangements can be made.


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16.7 The contractor is not allowed to employ any workerwithout a legal South African identity document and theworker should have it on person at all times when on site.

16.8 No sleep/stay over, any alcohol usage, no open firesfor preparation of food will be allowed on the building site.No unauthorized persons who have no affiliation to thebuilding project will be allowed on the building site

16.9 The building site should have adequate first aidmaterial and all incidents should be reported to the relevantauthorities.

16.10 The contractor is fully responsible for all theequipment and material on the building site.

16.11 The contractor is responsible to inform the relevantPrincipal Agent and Security of resignations or dismissals ofpersonnel.

16.12 All contact information of all site managers of thedifferent contractors should be made available to the ProjectTeam.

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17 Clause 17.0 - Contract instructions

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18 Clause 18.0 -Setting out of the works

The contractor shall notify the principal agent if anyencroachment of adjoining foundations, buildings,structures, pavements, boundaries, etc. exist in order thatthe necessary arrangements may be made for therectification of any such encroachments [18.1] Thecontractor is to ensure that setting out equipment is kept onsite at all times

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19 Clause 19.0 - Temporary works and plant

19.1 Enclosure of works. The contractor is required toprovide an enclosure around the works.

19.2 Office accommodation. The contractor is required toprovide a proper site office for meetings to accommodate atleast five (5) people in an air conditioned structure.

19.3 Advertising rights and notice boards. The contractor isrequired to acquire approval from the Principal Agent of anyadvertising rights or notice boards before erection of anysuch notice boards .

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20 Clause 20.0 - Nominated subcontractors

Refer to the provisions on general attendance hereinafter

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21 Clause 21.0 - Selected subcontractors

General attendance of n/s subcontractors for pricing by thecontractor shall be in accordance with the n/s agreement.Notwithstanding this provision, general attendance shall bedeemed to include for the contractor to provide free ofcharge to any n/s subcontractor such scaffolding as mayreasonably be required by such n/s subcontractor for theexecution of the relevant subcontract work

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22 Clause 22.0 - Employer's direct contractor

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23 Clause 23.0 - Contractor's domestic subcontractors

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Completion (A24 - A30)

24 Clause 24.0 - Practical completion

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25 Clause 25.0 - Works completion

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26 Clause 26.0 - Final completion

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27 Clause 27.0 - Latent defects liability period

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28 Clause 28.0 - Sectional completion

The project shall be completed as a whole and no sectionalcompletion will be expected.

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29 Clause 29.0 - Revision of date for practical completion

The removal and replacement of materials and/orworkmanship which do not conform to the specification orthe contract drawings shall not constitute grounds for theextension of the construction period nor for the adjustmentof the contract value (Clause 29.3)

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30 Clause 30.0 - Penalty for late or non-completion

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Payment (A31 - A35)

31 Clause 31.0 - Interim payment

The inclusion of materials and goods stored off site in theamount authorised for payment in terms of clause 31.4 shallbe at the sole discretion of the principal agent and suchinclusion shall only be considered upon the provision, by thecontractor, of an approved guarantee issued by a registeredcommercial bank. Clause 31.6.5 is therefore not applicable[31.4.2, 31.6.5]

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32 Clause 32.0 - Adjustment to the contract value

Where prices are submitted by the contractor or n/ssubcontractor during the progress of the works in respect ofcontract instructions or in regard to a claim under the termsof the agreement and notwithstanding the fact that suchprices may be used in an interim payment certificate there isto be no presumption of acceptance. Should the principalagent wish to accept any such prices prior to the issue of thecertificate of final completion, it shall be in writing

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33 Clause 33.0 - Recovery of expense and loss

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34 Clause 34.0 - Final account and final payment

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35 Clause 35.0 - Payment to other parties

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Termination (A36 - A39)

36 Clause 36.0 - Termination by employer - contractor's default

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37 Clause 37.0 - Termination by employer - loss and damage

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38 Clause 38.0 - Termination by contractor - employer's default

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39 Clause 39.0 - Termination - cessation of the works

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Dispute (A40)

40 Clause 40.0 - Settlement of disputes

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Contract variables (A41 - A42)

41 Clause 41.0 - Post tender provisions

The contractor is to complete before submission of histender the JBCC Principal Building Agreement ContractData CE

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42 Clause 42.0 - Contractual agreement

The required information of the parties and the amount ofthe contract sum shall be inserted in the agreement forsignature of the agreement by the parties

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SECTION B: PRELIMINARIES

Definitions and interpretation (B1)

43 Clause 1.0 - Definitions and interpretation

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Documents (B2)

44 Clause 2.1 - Checking of documents

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45 Clause 2.2 - Provisional bills of quantities

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46 Clause 2.3 - Availability of construction documentation

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Previous work and adjoining properties (B3)

47 Clause 3.1 - Previous work - dimensional accuracy

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48 Clause 3.2 - Previous work - defects

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49 Clause 3.3 - Inspection of adjoining properties

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Samples, shop drawings and manufacturer's instructions(B4)

50 Clause 4.1 - Samples of materials

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51 Clause 4.2 - Workmanship samples

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52 Clause 4.3 - Shop drawings

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53 Clause 4.4 - Compliance with manufacturer's instructions

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Deposits and fees (B5)

54 Clause 5.1 - Deposits and fees

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Temporary services (B6)

55 Clause 6.1 - Water

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56 Clause 6.2 - Electricity

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57 Clause 6.3 - Telecommunication facilities

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58 Clause 6.4 - Ablution facilities

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Prime cost amounts (B7)

59 Clause 7.1 - Responsibility for prime cost amounts

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Special attendance on n/s subcontractors (B8)

60 Clause 8.1 - Special attendance

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General (B9)

61 Clause 9.1 - Protection of the works

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62 Clause 9.2 - Protection/isolation of existing/sectionallyoccupied works

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63 Clause 9.3 - Security of the works

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64 Clause 9.4 - Notice before covering work

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65 Clause 9.5 - Disturbance

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66 Clause 9.6 - Environmental disturbance

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67 Clause 9.7 - Works cleaning and clearing

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68 Clause 9.8 - Vermin

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69 Caluse 9.9 - Overhand work

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SECTION C: SPECIFIC PRELIMINARIES

70 Site instructions

Contract instructions issued on site are to be recorded intriplicate in a site instruction book which is to be maintainedon site by the contractor

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71 Warranties for materials and workmanship

Where warranties for materials and/or workmanship arecalled for, the contractor shall obtain a written warranty,addressed to the employer, from the firm supplying thematerials and/or doing the work and shall deliver same tothe principal agent on the final completion of the contract.The warranty shall state that workmanship, materials andinstallation are warranteed for a specific period from thedate of final completion and that any defects that may ariseduring the specified period shall be made good at theexpense of the firm supplying the materials and/or doing thework, upon written notice to do so. The warranty will not beenforced if the work is damaged by defects in theconstruction of the building in which case the responsibilityfo replacement shall rest entirely with the contractor

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72 Co-operation of the contractor for cost management

It is specifically agreed that the contractor accepts theobligation of assisting the principal agent in implementingproper cost management. The contractor will be advised bythe principal agent of all cost management procedureswhich will be implemented to ensure that the final buildingcost does not exceed the budget. The principal agentundertakes to make available to the contractor all budgetaryallowances and cost assessments/reports to enable theproper procedure to be implemented and the contractorshall attend all cost plan review and cost managementmeetings. The contractor undertakes to extend theseprocedures, as necessary, to all subcontractors

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73 Testing of windows and external slabs for watertightness

Each window and external exposed slab shall be tested forwatertightness with water sprayed on using adequatepressure. If in the opinion of the principal agent the pressureproves to be inadequate, then the pressure shall be boostedby means of compressed air or other approved means

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74 Overtime

The additional cost of overtime work shall not be for theEmployer's account.

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75 Prices for variations

Where prices or quotations for variations are submitted bythe Contractor during the currency of the contract, it shall beclearly understood that these are for the purpose ofconsideration only and there is not assumption ofacceptance

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76 Community Liason Officer

Appointment of Community Liason Officer for the duration ofthe contract.

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OCCUPATIONAL HEALTH AND SAFETY ON SITE INRESPECT OF ACT NO. 85 OF 1993

77 Provision of Occupational Health and Safety Plan

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78 Implementation of Occupational Health and Safety Plan

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79 Training

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80 Provision of Occupational health and Safety file to clientupon completion

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81 Construction Supervisor

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82 Safety Officer

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83 Records and Registers

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SUMMARY OF CATEGORIES

Category : Fixed R .............................

Category : Value R .............................

Category : Time R .............................

Carried to Final Summary R Section No. 1PRELIMINARIES & GENERALBill No. 1PRELIMINARIES & GENERAL

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SECTION NO 2

BILL NO 1

EARTHWORKS

PREAMBLES

For preambles see "Model Preambles for Trades"

EXCAVATION, FILLING, ETC OTHER THAN BULK

Excavation in earth not exceeding 2m deep

1 Trenches m3 165

Extra over trench and hole excavation in earth forexcavation in

2 Soft rock m3 17

3 Hard rock m3 8

Extra over all excavations for carting away and placing onstock pile on site

4 Surplus material from excavations and/or stock piles on siteto a dumping site to be located by the contractor m3 116

Risk of collapse of excavations

5 Sides of excavations not exceeding 1,5m deep m2 472

Prescribed density tests on filling

6 "Modified AASHTO Density" test No 32

Keeping excavations free of water

7 Keeping excavations free of all water Item

Carried Forward R Section No. 2BUILDING WORKSBill No. 1EARTHWORKS

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Earth filling obtained from the excavations and/or prescribedstock piles on site compacted to 98% Mod AASHTO density

8 Under floors, steps, pavings, etc m3 14

SOIL POISONING

Soil insecticide

9 Under floors etc including forming and poisoning shallowfurrows against foundation walls etc, filling in furrows andramming m2 960

10 To bottoms and sides of trenches etc m2 887

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 1EARTHWORKS

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SECTION NO 2

BILL NO 2

CONCRETE, FORMWORK AND REINFORCEMENT

PREAMBLES


REINFORCED CONCRETE CAST AGAINST FORMWORK

25MPa/19mm concrete

1 Strip Footings m3 14

2 Surface beds on waterproofing m3 95

3 Aprons m3 29

30MPa/19mm concrete

4 Columns m3 7

5 Ground beams on waterproofing m3 117

6 Slabs including beams and inverted beams m3 1

7 Ramps m3 4

TEST BLOCKS

8 Making and testing a set of three 150 x 150 x 150mmconcrete strength test cube (Provisional) No 44

CONCRETE SUNDRIES

Finishing top surfaces of concrete smooth with a power float

9 Surface beds, slabs, etc m2 1 373

Carried Forward R Section No. 2BUILDING WORKSBill No. 2CONCRETE, FORMWORK AND REINFORCEMENT

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Expansion joints with softboard between vertical concreteand brick surfaces

10 10mm Joints not exceeding 300mm high m 681

Saw cut joints

11 10 x 25 mm Saw cut joints in top of concrete m 200

"Malthoid" or similar approved

12 Not exceeding 300mm wide m 11

SMOOTH FORMWORK (DEGREE OF ACCURACY I)

Smooth formwork to soffits

13 Slabs propped up exceeding 1.5m and not exceeding 2.5mHigh m2 7

Smooth formwork to sides

14 Edges, risers, ends and reveals not exceeding 300mm highor wide m 419

ROUGH FORMWORK (DEGREE OF ACCURACY II)

Rough formwork to sides

15 Rectangular columns m2 66

16 Edges, risers, ends and reveals not exceeding 300mm highor wide m 56

REINFORCEMENT

Mild steel reinforcement to structural concrete work

17 Various diameters t 24

Fabric reinforcement

18 Ref Mesh 193 m2 367

Carried Forward R Section No. 2BUILDING WORKSBill No. 2CONCRETE, FORMWORK AND REINFORCEMENT

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19 Ref Mesh 395 m2 1 174

20 Ref Mesh 500 m2 685

21 Ref Mesh 617 m2 46

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 2CONCRETE, FORMWORK AND REINFORCEMENT

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SECTION NO 2

BILL NO 3

PRECAST CONCRETE

PREAMBLES


PRECAST CONCRETE SLABS ETC

"Modcon" or similar approved

1 290 x 100 mm High Window sill (Type:025), bedded andjointed in Class II mortar and pointed on all exposed edges m 14

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 3PRECAST CONCRETE

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SECTION NO 2

BILL NO 4

MASONRY

PREAMBLES


BRICKWORK

FOUNDATIONS

Brickwork of NFX bricks (14 MPa nominal compressivestrength) in class II mortar

1 One and a half brick walls m2 45

SUPERSTRUCTURE

Brickwork of NFX bricks (14 MPa nominal compressivestrength) in class II mortar

2 Half brick walls m2 158

3 One brick walls m2 1 404

4 One brick walls in beamfilling m2 29

5 One and a half brick walls m2 72

BRICKWORK SUNDRIES

2,5mm Brickwork reinforcement

6 75mm Wide reinforcement built in horizontally m 566

7 150mm Wide reinforcement built in horizontally m 8 438

Turning piece

8 230mm wide turning piece to lintels etc. m 97

Carried Forward R Section No. 2BUILDING WORKSBill No. 4MASONRY

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Prestressed fabricated lintels

9 110 x 75mm Lintels in lengths not exceeding 3m with230mm End laps as per SANS 1504 m 121

10 110 x 75mm Lintels in lengths exceeding 3m and notexceeding 4,5m with 230mm End laps as per SANS 1504 m 188

Galvanised hoop iron cramps, ties, etc.

11 1,6 x 40 x 250mm Long Galvanised Metal strap fixed intobrickwork every third course No 667

FACE BRICKWORK

"Corobrik" or similar approved Topaz Satin Imperial FBSclay face brick, size 222 x 106 x 73 mm, bedded and jointedin class I mortar pointed with flush vertical and flushhorizontal joints PC Amount (R6000/1000 bricks)

12 Extra over brickwork for face brickwork m2 759

"Corobrik" or similar approved Firelight Satin Imperial FBSclay face brick, size 222 x 106 x 73 mm, bedded and jointedin class I mortar pointed with flush vertical and flushhorizontal joints PC Amount (R6000/1000 bricks)

13 Extra over brickwork for face brickwork m2 186

14 Extra over brickwork for face brickwork in foundations m2 51

15 Extra over brickwork for brick-on-edge header course lintelpointed on face and 110mm soffit m 107

Brick-on-edge header course copings, sills, etc of facebricks pointed with recessed joints on all exposed faces

16 222mm Wide cills set sloping and slightly projecting m 97

17 222mm Wide cills set straight m 97

PAVING

Carried Forward R Section No. 2BUILDING WORKSBill No. 4MASONRY

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"G-Blocks" or similar approved paving laid on 50mmriversand

18 220 x 110 x 60mm Paving tiles m2 124

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 4MASONRY

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SECTION NO 2

BILL NO 5

WATERPROOFING

PREAMBLES


DAMP-PROOFING OF WALLS AND FLOORS

One layer 250 Micron Green Polyethylene waterproofsheeting (SANS 952-1985 Type C) sealed at laps with PVCself-adhesive tape

1 In walls m2 94

2 In window cills m2 31

One layer 375 micron embossed polyethylene damp proofcourse

3 Under surface beds, ground beams, etc m2 1 657

JOINT SEALANTS ETC

Silicone sealing compound including backing cord, bondbreaker, primer, etc

4 25 x 3 mm in construction joints in floors m 200

Polyurethane sealing compound including backing cord,bond breaker, primer, etc

5 10 x 10 mm in isolation joints in floors m 681

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 5WATERPROOFING

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SECTION NO 2

BILL NO 6

ROOF COVERINGS ETC

PREAMBLES


PROFILED METAL SHEETING AND ACCESSORIES

Roof sheeting to be "Concealed Fix Klip-Lok 700" or similarapproved 0,5mm thick galvanised steel chromadek coatingZ200 spelter ISQ550 finish top coat and grey backing coat(Colour: Traffic Green) both sides and accessories fixed towooden purlins at 1700mm centres.

1 Roof covering with pitches not exceeding 25 degrees m2 1 318

0.5mm Spelter galvanised sheet steel fixed (Colour:Charcoal)

2 Head wall flashing 375mm girth m 29

3 Counter wall flashing 185mm girth m 29

4 Apex flashing 550mm girth m 85

5 Barge Flashing 580mm girth m 80

ROOF AND WALL INSULATION

High density rigid extruded polystyrene 100% closed cellinsulation boards

6 25mm Thick x 600mm wide over timber purlins m2 1 146

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 6ROOF COVERINGS

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SECTION NO 2

BILL NO 7

CARPENTRY AND JOINERY

PREAMBLES


ROOFS ETC

Bathrooms - Mono Pitched Roofs

Design, supply and erect CCA treated grade 5 SA Pine rooftrusses by "MiTek" or similar approved

1 Roof construction to Mono Pitched roof with trusses, 7230 x18550 mm overall on plan, x 800 mm high overall, with 600mm overhang on both sides, including 114 x 38 mm wallplates, trusses, jack rafters, permanent bracing and 38 x 76mm purlins at 800 mm centres for roof covering. m2 134

Classrooms & Workshops - Double Pitched Roofs

Design, supply and erect CCA treated grade 5 SA Pine rooftrusses by "MiTek" or similar approved

2 Roof construction to Double Pitched roof with trusses,12680 x 41000 mm overall on plan, x 4500 mm high overall,with 600 mm overhangs on both sides, including 114 x 38mm wall plates, trusses, jack rafters, permanent bracing and38 x 76 mm purlins at 800 mm centres for roof covering. m2 519



Carried Forward R Section No. 2BUILDING WORKSBill No. 7CARPENTRY AND JOINERY

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EAVES, VERGES, ETC

"Everite Nutec" or similar approved fibre cement

5 253 x 9 mm Fibre cement facia boards m 187

DOORS ETC

Semi-solid door as per Door Schedule

6 40 x 813 x 2032 mm High Single Door No 6

Solid Door as per Door Schedule


8 40 x 1511 x 2032 mm High Double Door No 12

Hollow core door as per Door Schedule


SKIRTINGS

"Maluti" or similar approved

10 70mm high Skirtings plugged to walls (Code: FTSK10005) m 275

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 7CARPENTRY AND JOINERY

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SECTION NO 2

BILL NO 8

CEILINGS, PARTITIONS AND ACCESS FLOORING

PREAMBLES


NAILED UP CEILINGS

"Gypsum" or similar approved 6.4mm ceilings, skimmed,plastered and painted fixed to 38 x 38mm timber branderingat 450 mm centres.

1 Ceilings including 38 x 38mm sawn softwood brandering at450mm centres and cross brandering at 450mm centres m2 169

"SA Pine" or similar approved Old Cape Cornice

2 22 x 120 mm Cornice, countersunk screwed and pelleted towall (Code: COLC3) m 113

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 8CEILINGS, PARTITIONS AND ACCESS FLOORING

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SECTION NO 2

BILL NO 9

FLOOR COVERINGS, PLASTIC LININGS, ETC

PREAMBLES


FLOOR COVERINGS

"Floorworx" or similar approved 300 x 300 x 1.6mm Type"Floorflex" semi flexible vinyl tiles in Hi-Veldt finish (Code:MF2520) laid in accordance with the Finishing schedule andmanufacturers specifications.

1 On floors m2 408

POLISH, SEALERS, ETC

2 Two coats wax polish on vinyl flooring m2 408

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 9FLOOR COVERINGS, PLASTIC LININGS, ETC.

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SECTION NO 2

BILL NO 10

IRONMONGERY

PREAMBLES


HINGES, BOLTS, ETC

"Union" or similar approved

1 100 x 75 x 3mm Stainless steel flush bearing butt hinge(Code: 8352-10FLSS) No 23

2 Stainless steel WC indicator bolt (Code: SS8023SS) No 15

3 100 x 100 mm Satin nickel parliament hinge No 72

LOCKS AND HANDLES


4 3 Lever lockset, including handles, etc. (Code:CZ66824312SC) No 20

PUSH PLATES AND KICKING PLATES

1.2 mm Thick satin finished stainless steel platescountersunk screwed along edges at not exceeding 200mmcentres, "Union" or similar approved

5 800 x 300 mm Kicking plate No 48

LETTERS, NAMEPLATES, ETC

Budgetary Allowances

6 Provide the sum of R 3 000 (Three thousand Rand)for Signage. Item 3 000 00

BATHROOM FITTINGS

Carried Forward R Section No. 2BUILDING WORKSBill No. 10IRONMONGERY

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Brought Forward R

"Buchel" or similar approved

7 Sanitary Bin: Sanitary bin (Code: 1219208)No 11

8 Soap Dispenser: Soap dispenser, plugged and screwed tothe wall with stainless steel screws (Code: B3725)

No 17

9 Grab Rail: Back Rail, plugged and screwed to the wall withstainless steel screws (Code: B3774) No 1

10 Grab Rail: Angle Rail, plugged and screwed to the wall withstainless steel screws (Code: B3775) No 1

11 Toilet Roll Holder: Toilet Roll Holder, plugged and screwedto the wall with stainless steel screws (Code: B3762) No 16

12 Wall Bin: Wall bin, plugged and screwed to the wall withstainless steel screws (Code: B3736)

No 9

13 Paper Towel Dispenser: Paper Towel Dispenser, pluggedand screwed to the wall with stainless steel screws (Code:B3722)

No 9

SLIDING DOOR SYSTEM

Budgetary Allowances

14 Provide the sum of R 3 000 (Three thousand Rand)for Hillaldam Door System. Item 3 000 00

SUNDRIES

"Dorma" or similar approved

15 Stainless steel door stop (Code: DDS-SS-017) No 47

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 10IRONMONGERY

- 1 3 0 -



SECTION NO 2

BILL NO 11

STRUCTURAL STEELWORK

PREAMBLES


STRUCTURAL STEEL - CANOPY STRUCTURE

Construction of Structural Steel frame for Canopy Structure

1 Structural Steel columns, members and roof truss frame,including flanges, bolts, baseplates, supply, install anderection. t 2

Bolts to purlins, girts, bracing etc

2 High tensile bolts t 0.2

Plates to purlins, girts, bracing etc

3 Plates t 0.2

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 11STRUCTURAL STEELWORK

- 1 3 1 -



SECTION NO 2

BILL NO 12

METALWORK

PREAMBLES


SUPPLEMENTARY PREAMBLES

Descriptions

Descriptions of bolts shall be deemed to include nuts andwashers

Descriptions of expansion anchors and bolts and chemicalanchors and bolts shall be deemed to include nuts, washersand mortices in brickwork or concrete

Metalwork described as"holed for bolt(s)" shall be deemedto exclude the bolts unless otherwise described

STEEL HANDRAILS, BALUSTRADES, ETC

Welded balustrading to walkways and stairs

1 Custom manufactured balustrade comprising of 50mmgalvanised steel circular hollow tubing top hand rail welded to 100 x 12 x 12mm galvanised steel solid squaresWelded to 1200mm high, 50 x 25mm galvanised steelrectangular hollow tubing stanchions spaced at max.1200mm c.c With three (3) 1175 x 50 x 25mm galvanisedsteel rectangular hollow tubes cross braced and weldedbetween stanchions. Covered by 800mm high, 1.2 x 50 x 25x 2.5mm wire mesh welded to cross brace tubing verticallyand stanchions horizontally.

m 44

Carried Forward R Section No. 2BUILDING WORKSBill No. 12METALWORK

- 1 3 2 -


Brought Forward R

Welded balustrading to walls

2 Galvanised steel handrail bracket welded to 50mmgalvanised steel tubing at maximum 1200mm c.c. All partspainted (Colour: charcoal) m 17

PRESSED STEEL DOOR FRAMES

"Durowin" or similar approved 1,6mm mild steel Rebatedframes suitable for half brick walls

3 Frame for single door 900 x 2125 mm high No 20

4 Frame for double door 1511 x 2125 mm high No 1

"Durowin" or similar approved 1,6mm mild steel Rebatedframes suitable for one brick walls

5 Frame for single door 900 x 2125 mm high No 3

6 Frame for double door 1511 x 2125 mm high No 11

ALUMINIUM WINDOWS, DOORS, ETC

Custom made power coated "Matt Charcoal" aluminiumwindow (Colour: Charcoal), complete with subframes,ironmongery, 6mm Clear safety glass, sealing, and fullburglar bars etc and fixed to brickwork.

7 Window 4000 x 1020 mm High overall as per WindowSchedule Sheet 1, consisting of 2 x 925 x 370 mm high and2 x 950 x 370 mm high panels top hung and 2 x 925 x 500mm high and 2 x 950 x 500 mm high fixed panels No 15

8 Window 3000 x 1020 mm High overall as per WindowSchedule Sheet 1, consisting of 2 x 925 x 370 mm high and1 x 950 x 370 mm high panels top hung and 2 x 925 x 500mm high and 1 x 950 x 500 mm high fixed panels No 5

9 Window 2000 x 1020 mm High overall as per WindowSchedule Sheet 1, consisting of 2 x 925 x 370 mm highpanels top hung and 2 x 925 x 500 mm high fixed panels No 6

10 Window 1500 x 750 mm High No 44


- 1 3 3 -


Brought Forward R

Custom made power coated "Matt Charcoal" aluminiumwindow (Colour: Charcoal), complete with subframes,ironmongery, 6mm Obscure safety glass, sealing, and fullburglar bars etc and fixed to brickwork.

11 Window 590 x 590 mm High No 10

12 Window 1200 x 600 mm High overall as per WindowSchedule Sheet 1, consisting of 1 x equal x 600 mm highpanels top hung and 1 x equal x 600 mm high fixed panels No 2

CORNER PROTECTORS, DIVIDING STRIPS, ETC

"Mullet Trim" or similar approved aluminium corner andedge protectors

13 Mullet Trim Mill finish 10mm high aluminium square edgetrim, bedded in tile adhesive while tiles are laid on floors,against tiled wall corners and edges and risers atstairs.(Code : ASQE100.MF) m 257

STEEL ROLLER SHUTTERS ETC

"Xpanda" or similar approved

14 2650 x 2465 mm High Roll-a-door, Roll-a-door steel roll-upgarage door with 500mm Headroom Push/Pull, powdercoated Grey Beige (RAL 1019) No 1

WELDED SCREENS, GATES, ETC

Sliding gate

15 Single gate 1300 x 2125 mm High custom madegalvanised steel sliding door, frame consisting of 20mmround horizontal tubes and 30mm vertical square tubingwelded to specifications, including subframes and bottomrail gear and sliding system. No 2

"Xpanda" or similar approved

16 900 x 2125 mm High, Electro galvanised non standardepoxy coated security gate to suit door opening size,including subframes and tamperproof padlock. No 2


- 1 3 4 -


Brought Forward R

CORNER PROTECTORS, DIVIDING STRIPS, ETC

"Mullet Trim" or similar approved aluminium corner andedge protectors

17 Mullet Trim Mill finish 10mm high aluminium square edgetrim, bedded in tile adhesive while tiles are laid on floors,against tiled wall corners and edges and risers atstairs.(Code : ASQE100.MF) m 41

ALLUMINIUM LOUVRE UNITS

Custom made power coated "Matt Charcoal" aluminiumfixed louvre units fixed to brickwork or concrete

18 Purpose made louvre unit for 3000 x 500 mm high opening No 4

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 12METALWORK

- 1 3 5 -



SECTION NO 2

BILL NO 13

PLASTERING

PREAMBLES


SCREEDS

1:3 Cement plaster screeds steel floated on concrete

1 25mm Thick on floors and landings m2 408

GRANOLITHIC/TERRAZZO

"Union" or similar approved White terrazzo in-situ floorcoating applied to internal floor, smooth polished, inaccordance with the manufacturers recommendations

2 25mm Thick on floors and landings m2 123

INTERNAL PLASTER

1:3 Cement plaster steel trowelled on brickwork

3 On walls m2 1 562

4 On narrow widths m2 19

EXTERNAL PLASTER

1:2.5 Cement plaster wood trowelled on brickwork

5 On walls m2 184

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 13PLASTERING

- 1 3 6 -



SECTION NO 2

BILL NO 14

TILING

PREAMBLES



Descriptions

Unless described as "fixed with adhesive to plaster (plasterelsewhere)" descriptions of tiling on brick or concrete walls,columns, etc shall be deemed to include 1:4 cement plasterbacking and descriptions of tiling on concrete floors etc shallbe deemed to include 1:3 plaster bedding

WALL TILING

"Mbali" or similar approved Grey Porcelain tiles (Code:WS1CMB20A4L), size 250 x 400 mm fixed to internal wallplaster backing with Progrip Flexigrip tile adhesive with 2mmtile spacers, jointed and flush pointed with Progrip Greywaterproof tile grout (PC amount : R120/m2)

1 On walls m2 951


Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 14TILING

- 1 3 7 -



SECTION NO 2

BILL NO 15

PLUMBING AND DRAINAGE

PREAMBLES



Copper pipes:

Pipes shall be hard drawn and half-hard pipes of the classstated. Class 0 (thin walled hard drawn) pipes shall not bebent. Class 1 (thin walled half-hard), class 2 (half-hard) andclass 3 (heavy walled half-hard) pipes shall only be bent withbenders with inner and outer formers. Fittings to copperwaste, vent and anti-syphon pipes, capillary solder fittingsand compression fittings shall be "Cobra Watertech" type.Capillary solder fittings shall comply with ISO 2016. Onlycompression fittings shall be used in walls or in ground

Fixing of pipes

Unless specifically otherwise stated, descriptions of pipesshall be deemed to include fixing to walls, casting in,building in or suspending not exceeding 1m belowsuspension level

Reducing fittings

Where fittings have reducing ends or branches they aredescribed as "reducing". In the case of pipes with diametersnot exceeding 60mm only the largest end or branch size isgiven. Should the contractor wish to use other fittings andbushes or reducers he may do so on the understanding thatno claim in this regard will be entertained. In the case ofpipes with diameters exceeding 60mm all sizes are givenand no claim for extra bushes, reducers, etc will beentertained

Carried Forward R Section No. 2BUILDING WORKSBill No. 15PLUMBING AND DRAINAGE

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Brought Forward R

Wire gratings

Descriptions of gutter outlets etc shall be deemed to includewire balloon gratings

Exposed concrete surfaces

Exposed surfaces of concrete stormwater channels, coverslabs, inspection eye marker slabs, gulley tops, cleaning eyetops, catchpits, inspection chambers, etc shall be finishedsmooth with plaster

Excavations

No claim for rock excavation will be entertained unless thecontractor has timeously notified the quantity surveyorthereof prior to backfilling

"Soft rock" and "hard rock" shall be as defined in"Earthworks"

Laying, backfilling, bedding, etc. of pipes

Pipes shall be laid and bedded and trenches shall becarefully backfilled in accordance with manufacturers'instructions

Where no manufacturers' instructions exist pipes shall belaid in accordance with clauses 5.1 and 5.2 of each of thefollowing:SANS 1200 L : Medium-pressure pipelinesLD : SewersLE : Stormwater drainagePipe trenches etc shall be backfilled in accordance withclauses 3, 5.5, 5.6, 5.7 and 7 of SANS 1200DB : Earthworks (Pipe trenches)Pipes shall be bedded in accordance with clauses 3.1 to3.4.1, 5.1 to 5.3 and 7 of SANS 1200LB : Bedding (Pipes).Unless otherwise described bedding of rigid pipes shall beclass B bedding


- 1 3 9 -


Brought Forward R

Flush pans

Flush pans shall have straight or side outlets and "P" or "S"traps as necessary

Waste unions

Descriptions of waste unions shall be deemed to includerubber or vulcanite plugs and chains fixed to fittings

RAINWATER DISPOSAL

"Mr Gutter" or similar approved gutters, downpipes, etc.(Colour: Charcoal)

1 125 x 85 x 0.9 mm Thick aluminium gutters fixed to rooftrusses m 201

2 Extra over for 105 x 75 mm outlet for downpipes No 14

3 105 x 75 mm Rainwater downpipes m 54

4 Extra over for bend No 28

5 Extra over for shoe No 14

6 Extra over for stopped ends No 24

7 Valley Gutter m 4

SANITARY FITTINGS

"Franke" or similar approved

8 Basin: 1,2mm Grade 304 18/10 Stainless steel Heavy dutysurround wash hand basin (Code: 357173), size 390 x 323 x600 mm High with a one piece pressed bowl, size 360 x 280x 140 mm deep, 150mm high splashback, pan positioned inthe centre, 50mm stainless steel outlet pipe, fixed to wallwith 4 x 8mm diameter x 250mm long galvanised mild steeltreaded rods. No 21


- 1 4 0 -


Brought Forward R

9 WC: 1,2mm Grade 304 18/10 Stainless steel HDTX597 walland floor mounted shrouded pan (Code: 356118), size 550 x360 x 450 mm High, with Black Estonia soft self-closing seat(Code: 356258), internal flange with 250mm long extensionpipes, exposed back entry flush valve (Measuredelsewhere) with 60mm flush pipe and integral stainless steel100 "P" trap and back entry 60mm flush pipe inlet, bolted towall and floor with anchor bolts, all in accordance withmanufacturers specifications. No 16

10 Urinal: 1,2mm Grade 304 18/10 Stainless steel BE BarronBowl urinal (Code: 333200) No 7

WASTE UNIONS ETC

"Cobra Watertech" or similar approved

11 40mm Chromium plated basin waste with plug, chain andstay No 28

TRAPS ETC


12 40mm Chrome plated bottle trap (Code:360) including75mm deep re-seal, adjustable telescopic pipe and 40mmoutlet as per finishing schedule. No 28


13 15mm Ball-o-stop No 65

14 15 x 450mm Braided flexible hose No 58

TAPS, VALVES, ETC


15 Basin Tap: Aquamix-S Aqua 2000 Stainless steel selfclosing single mixer (Code: 359749) with automatic andbacklash free closure as per sanitary schedule. No 21


- 1 4 1 -


Brought Forward R


16 Urinal: Urinal flush valve (Code: FJ6000) and flush pipe(Code: FJT5.5) No 7

"Walcro" or similar approved

17 Toilet flushing system: Toilet flush valve (Code: 106B),25mm diameter, chrome plated fixed to wall and connectedto flush pipe. No 15

18 Toilet flushing system: Toilet flush valve (Code: 106HB),25mm diameter, chrome plated fixed to wall and connectedto flush pipe. No 1

SANITARY PLUMBING

uPVC pipes

19 110mm Pipes laid in and including trenches not exceeding1m deep m 44

20 110mm Pipes m 41

21 40mm Pipes m 42

Extra over uPVC soil and vent pipes for fittings

22 40mm Bend No 56

23 40mm T-junction No 28

24 110mm Bend No 51

25 110mm Access bend with anti-syphon No 16

26 110mm Pan connector No 16

27 110 x 40mm Reducer No 28

28 110mm Junction with inspection eye No 44

29 110mm Rodding eye No 2


- 1 4 2 -


Brought Forward R

Sundries

30 Precast concrete 110mm gulley No 42

31 Testing waste pipe system Item

WATER SUPPLIES

Class 0 copper pipes

32 22mm Pipes laid in and including trenches m 44

33 22mm Pipes chased in brickwork m 41

34 15mm Pipes chased in brickwork m 22

Extra over class 0 copper pipes for fittings

35 22mm Bend No 88

36 22mm Tee No 44

37 22 x 15mm Reducer No 44

Sundries

38 Testing water supply system Item

GEYSERS

"Kwikot" or similar approved

39 150 Litre "Megaflo Round" floor/wall mounted electric waterheater

No 2

FIRE APPLIANCES ETC

"Chubb" or similar approved

40 9kg Dry chemical fire extinguisher including wall bracket No 10


- 1 4 3 -


Brought Forward R

"Everyway" or similar approved

41 Fire hose reel complete with 30m plastic hose, chromiumplated stopcock, shut-off nozzle and wall bracket No 2

WATER SUPPLIES TO FIRE APPLIANCES

Excavation in earth not exceeding 2m deep

42 Excavation not exceeding 2m deep for pipe trenches m3 7

Risk of collapse of excavations

43 Sides of trench excavations exceeding 1,5m deep m2 24

Earth filling obtained from the excavations and/or prescribedstock piles on site compacted to 98% Mod AASHTO density

44 Backfilling to pipe trenches compacted to 93% ModAASHTO density m3 7

Galvanised steel pipes

45 80mm Pipes laid in trenches m 20

46 80mm Pipes fixed to brickwork m 96

Extra over galvanised steel pipes for steel fittings

47 80 mm Bend No 5

48 80 mm Tee No 4

Testing

49 Testing fire water pipe system Item

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 15PLUMBING AND DRAINAGE

- 1 4 4 -



SECTION NO 2

BILL NO 16

GLAZING

PREAMBLES


TOPS, SHELVES, DOORS, MIRRORS, ETC


1 400 x 300 mm High Mirror, 1mm thick, plugged andscrewed to the wall with stainless steel screws (Code:359900) No 21

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 16GLAZING

- 1 4 5 -



SECTION NO 2

BILL NO 17

PAINTWORK

PREAMBLES


ON INTERNAL FLOATED PLASTER SURFACES

One coat "Plascon" or similar approved professionalevolution water based plaster primer (Code: PEP 850) andfinish with two coats professional evolution water basedenamel (Code: PEW 1003/1004)

1 On walls m2 610


3 On ceilings and cornices m2 169

ON EXTERNAL FLOATED PLASTER SURFACES

One coat "Plascon" or similar approved plaster primer (UC56) and finish with two coats "Plascon" or similar approvedWall & all (WAA)

4 On walls m2 184


ON FIBRE-CEMENT SURFACES

One coat Plascon plaster primer (UC56) and two coats Walland All (WAA)

6 On fascia boards m2 90

ON METAL SURFACES

Carried Forward R Section No. 2BUILDING WORKSBill No. 17PAINTWORK

- 1 4 6 -


Brought Forward R

"Plascon" or similar approved epiwash chromate free primer(AW 1255), one coat, and two coats "Plascon" plascothanepolyurethane enamel (UP)

7 On door frames m2 47

8 On handrails m2 106

ON WOOD SURFACES

"Plascon" or similar approved wood care pretreatment(WWP 1), one coat, prime with one coat wood primer (UC2) and finish with two coats "Plascon" Wall & all (WAA)

9 On doors m2 164

10 On skirtings m2 25

Carried Forward to Summary of Section No. 2 R Section No. 2BUILDING WORKSBill No. 17PAINTWORK

- 1 4 7 -


Section No. 2

BUILDING WORKS

SECTION SUMMARY - BUILDING WORKS

Bill Page AmountNo No

1 -115-EARTHWORKS

2 -118-CONCRETE, FORMWORK AND REINFORCEMENT

3 -119-PRECAST CONCRETE

4 -122-MASONRY

5 -123-WATERPROOFING

6 -124-ROOF COVERINGS

7 -126-CARPENTRY AND JOINERY

8 -127-CEILINGS, PARTITIONS AND ACCESS FLOORING

9 -128-FLOOR COVERINGS, PLASTIC LININGS, ETC.

10 -130-IRONMONGERY

11 -131-STRUCTURAL STEELWORK

12 -135-METALWORK

13 -136-PLASTERING

14 -137-TILING

15 -144-PLUMBING AND DRAINAGE

16 -145-GLAZING

17 -147-PAINTWORK

Carried to Final Summary R Section No. 2BUILDING WORKS

- 1 4 8 -


ItemSANS Unit Quantity Rate AmountNoPay Ref

SECTION NO 3

BILL NO 1

SANS 1200 C

SANS 1200C SITE CLEARANCE

8.2.1 Clear and grub.

1 Areas m2 1 750

8.2.10 Remove topsoil to nominal depth of150mm and stockpile.

2 Remove topsoil to nominal depth of 150mmand stockpile. m3 260

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 1SANS 1200 C - SITE CLEARANCE

- 1 4 9 -



SECTION NO 3

BILL NO 2

SANS 1200 D

SANS 1200D EARTHWORKS - SITEPREPARATION

8.3.2 Bulk excavation

Excavate in all materials and use for backfillor dispose as ordered:

1 Depth up to 1,0 m m3 60

Extra over bulk excavation for:

2 Intermediate excavation. m3 6

3 Hard rock excavation. m3 3

8.3.3 Restricted excavation

Excavate for stormwater open drain in allmaterials, and dispose:

4 Depth up to 1,0 m m3 2

Extra over restricted excavations for :

5 Intermediate excavation m3 1

Hand excavation for locating and exposingexisting services:

6 In all other areas m3 5

Services at risk because of construction ofearthworks

7 Cables No 3

Carried Forward R Section No. 3CIVIL WORKSBill No. 2SANS 1200 D - EARTHWORKS

- 1 5 0 -


Brought Forward R

8.3.4 Importing of Materials

8 Extra over excavations for importation ofmaterials from commercial sources (G6) m3 380

8.3.10 Topsoiling.

9 Excavate from stockpile, cart on andspread. m2 230

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 2SANS 1200 D - EARTHWORKS

- 1 5 1 -



SECTION NO 3

BILL NO 3

SANS 1200 DB

SANS 1200DB EARTHWORKS (PIPE TRENCHES)

TRENCHES FOR WATER PIPES

8.3.2 Excavate in all materials for trenches,backfill, compact and dispose of surplusmaterial:

Pipes up to 125 mm dia for depths:

1 Over 1,0 m up to 2,0 m m 30

8.3.2 Extra over excavation for pipe trenchesfor:


8.3.2 Excavate and dispose of unsuitablematerial from trench bottom

3 Excavate and dispose of unsuitablematerial from trench bottom m3 2

TRENCHES FOR SEWER PIPES

8.3.2 Excavate in all materials for trenches,backfill, compact and dispose of surplusmaterial:

Pipes up to 125 mm dia for depths:

4 Up to 1,0 m m 34

8.3.2 Extra over excavation for sewer pipetrenches for:


Carried Forward R Section No. 3CIVIL WORKSBill No. 3SANS 1200 DB - EARTHWORKS (PIPE TRENCHES)

- 1 5 2 -


Brought Forward R

TRENCHES FOR STORMWATERPIPES

8.3.2 Excavate in all materials for stormwatertrenches, backfill, compact and disposeof surplus material:

Pipes over 125 mm dia up to 400 mm diafor depths:

6 Up to 1,0 m m 96

8.3.2 Excavate and dispose of unsuitablematerial from trench bottom

7 Excavate and dispose of unsuitablematerial from trench bottom m3 35

TRENCHES FOR SURFACE DRAINS

8.3.2 Excavate in all materials for surfacedrains, backfill, compact and dispose ofsurplus material:

Trenches of width less than 600 mm fordepths:

8 Up to 1,0 m m 20

9 Over 1,0 m up to 2,0 m m 1

8.3.2 Extra over excavation for surface drainsfor:


Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 3SANS 1200 DB - EARTHWORKS (PIPE TRENCHES)

- 1 5 3 -



SECTION NO 3

BILL NO 4

SANS 1200 DK

SANS 1200DK GABIONS AND PITCHING

8.2.5 Pitching

Plain pitching:

1 Medium pitching m2 2

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 4SANS 1200 DK - GABIONS AND PITCHING

- 1 5 4 -



SECTION NO 3

BILL NO 5

SANS 1200 G

SANS 1200G CONCRETE (STRUCTURAL)

SCHEDULED REINFORCEMENTITEMS

8.3.2 High Tensile Welded Mesh

1 Type reference 193 m2 1

SCHEDULED CONCRETE ITEMS

8.4.3 Strength concrete

Concrete 20MPa/19mm

2 Outlet structure concrete floor m3 1

8.4.4 Unformed Surface Finishes

3 Wood floated finish. m2 1

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 5SANS 1200 G - CONCRETE (STRUCTURAL)

- 1 5 5 -



SECTION NO 3

BILL NO 6

SANS 1200 L

SANS 1200L MEDIUM-PRESSURE PIPELINES

8.2.1 Supply, lay, and bed on Class Bbedding, complete with Couplings

HDPE type 4 class 12 pipes:

1 32mm dia m 30

8.2.2 Extra over 8.2.1 for the supplying, layingand bedding of uPVC specials completewith couplings

Clamp saddle:

2 32 mm x 110 mm dia No 1

8.2.3 Extra over item 8.2.1 for supplying,fixing and bedding of ball valves:

3 32 mm dia No 1

8.2.11 Anchor/Thrust Blocks and Pedestals

Concrete.

4 Class 20 MPa/19mmm3 1

Formwork.

5 Rough m2 2

PSL 8.2.16 Connection to existing main supply pipe

6 Connection to exixsting main supply No 1

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 6SANS 1200 L - MEDIUM PRESSURE PIPELINES

- 1 5 6 -



SECTION NO 3

BILL NO 7

SANS 1200 LB

SANS 1200LB BEDDING (PIPES)

BEDDING FOR WATER PIPES

8.2.2 Supply only of Bedding by Importation

From other necessary excavations(Provisional)

1 Selected granular material. m3 3

2 Selected fill material. m3 6

BEDDING FOR SEWER PIPES


From commercial source (Provisional)



BEDDING FOR STORM WATERPIPES


From commercial source (Provisional)



Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 7SANS 1200 LB - BEDDING (PIPES)

- 1 5 7 -



SECTION NO 3

BILL NO 8

SANS 1200 LD

SANS 1200LD SEWERS

8.2.1 Supply, lay, joint, bed on class Bbedding and test pipeline:

8.2.1.3 SANS 1601(94) uPVC heavy dutystructured wall pipes with pipe stiffness of400kPa:

1 110 mm Dia m 34

2 200 mm Dia m 126

3 250 mm Dia m 6

4 315 mm Dia m 54

8.2.3 Pre-cast concrete manholes

With concrete cover and slab:

5 Depth 1,0 m up to 1,5 m No 1

8.2.5 Inspection chambers, etc.

6 Cleaning eyes No 1

8.2.11 Connection to existing sewer

7 Connection to existing sewer at existingmanhole. SUM

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 8SANS 1200 LD - SEWERS

- 1 5 8 -



SECTION NO 3

BILL NO 9

SANS 1200 LE

SANS 1200LE STORMWATER DRAINAGE

8.2.8 Supply and Install Manholes, Catchpits,etc.

1 Grid inlets as shown on Drawing NumberP13088-TN-BC-02-SWD-001 No 21

PSLE8.2.14 Pipes in subsurface drains

Kaytech or similar approved geopipecomplete with couplings:

2 M65 m 20

Heavy-duty fittings:

3 Stop ends, 65 mm internal diameter No 4

4 Juntions, 65 mm internal diamter No 2

5PSLE8.2.15 Geofabric m2 50

6PSLE8.2.16 Crushed stone in subsoil drains: m3 6

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 9SANS 1200 LE - STORMWATER DRAINAGE

- 1 5 9 -



SECTION NO 3

BILL NO 10

SANS 1200 MK

SANS 1200MK ROADS - KERBING ANDCHANNELLING

8.2.7 Trimming of excavations for concretelined open drains in:

1 Trimming of excavations for concrete linedopen drains in intermediate material. m2 11

8.2.8 Cast-in-situ Concrete Lining to OpenDrains:

2 Cast in-situ concrete 30 MPA in lining toopen drains. m3 2

8.2.9 Smooth formwork to cast in-situconcrete lining of open drains:

3 To ends of slabs. m2 1

High Tensile Welded Mesh

4 Type reference 193 m2 11

Carried Forward to Summary of Section No. 3 R Section No. 3CIVIL WORKSBill No. 10SANS 1200 MK - ROADS- KERBING AND CHANNELLING

- 1 6 0 -


Section No. 3

CIVIL WORKS

SECTION SUMMARY - CIVIL WORKS


1 -149-SANS 1200 C - SITE CLEARANCE

2 -151-SANS 1200 D - EARTHWORKS

3 -153-SANS 1200 DB - EARTHWORKS (PIPE TRENCHES)

4 -154-SANS 1200 DK - GABIONS AND PITCHING

5 -155-SANS 1200 G - CONCRETE (STRUCTURAL)

6 -156-SANS 1200 L - MEDIUM PRESSURE PIPELINES

7 -157-SANS 1200 LB - BEDDING (PIPES)

8 -158-SANS 1200 LD - SEWERS

9 -159-SANS 1200 LE - STORMWATER DRAINAGE

10 -160-SANS 1200 MK - ROADS- KERBING AND CHANNELLING

Carried to Final Summary R Section No. 3CIVIL WORKS

- 1 6 1 -



SECTION NO 4

BILL NO 1

LOW TENSION DISTRIBUTION

DISTRIBUTION BOARDS

Main Distribution board to be reccessed mount, Top andBottom entry, have a fault level rating of 6kA complete withcover plates, lockable doors and legends. To Include 30%Spare Din Rail capacity.

1 6kA Distribution board including buss bars, wiring andaccommodate all equipment as per the latest SchematicDiagram revision of DB-EM No 1

2 6kA Distribution board including buss bars, wiring andaccommodate all equipment as per the latest SchematicDiagram revision of DB-E01 No 1

CABLES

600/1000 V PVC/PVC/SWA/PVC copper cable either fixedto cable trays or Surface mounted using suitable galvanizedsaddles, including fixing method and terminations (cabletrays measured elsewhere)

3 4 mm² 3-Core m 50

4 6 mm² 3-Core m 60

EARTHING

Installation and Termination of bare copper conductorsincluding lugs and connections

5 70mm² Conductor (Length to be confirmed upon SoilResistivity Test) m 120

6 70mm² Conductor terminations (Quantity to be confirmedupon Soil Resistivity Test) No 10

7 Earth Clamps (Quantity to be confirmed upon Soil ResistivityTest) No 10

Carried Forward R Section No. 4ELECTRICAL WORKSBill No. 1LOW TENSION DISTRIBUTION

- 1 6 2 -


Brought Forward R

8 Earth spikes estimated at 1.2m (length and quantity to beconfirmed upon Soil Resistivity Test) No 8

9 95mm² Copper PVC Yellow/Green m 10

SLEEVES

Flexable Sleeving installed in ground to depth of 600mmbelow bottom of finished floor level including short lengths,bends and jointing, KableFlex or similar

10 110mm Diameter sleeves for power cabling No 60

Carried Forward to Summary of Section No. 4 R Section No. 4ELECTRICAL WORKSBill No. 1LOW TENSION DISTRIBUTION

- 1 6 3 -



SECTION NO 4

BILL NO 2

LIGHTING AND SMALL POWER

RIGID PVC CONDUIT

Cast In Concrete, Chased or fixed in brickwork , includingJunction boxes and Fittings (making good of chase byothers)

1 20 mm Diameter m 150


GALVANIZED CONDUIT (BOSAL)

Fixed on brickwork, including Junction boxes and Fittings(making good of chase by others)

3 20mm Diameter m 500


CABLE TRAYS, BASKETS, AND TRUNKING

Galvanised wiring channel with metal covers, similar orequal to O-Line with 5 Amp unswitched industrial socketoutlets installed on a unistrut. The wiring channel to be fixedto roof trusses including hangers, Support Brackets elbows,TEES and covers (Unswitched Socket outlets measuredelsewhere)

5 76 x 76 mm Channel equal to O-Line OL8300 m 250

6 41 x 41 mm Channel equal to Cabstrut P2000 m 100

Cable Tray, Medium Duty, Hot-dipped galvanized mesh, tobe fixed to roof trusses including hangers, Support Bracketselbows, TEES and covers, O-Line Gridspan GS50 or similarapproved

7 150mm wide Cable Mesh m 50

Carried Forward R Section No. 4ELECTRICAL WORKSBill No. 2LIGHTING AND SMALL POWER

- 1 6 4 -


Brought Forward R

Galvanised power skirting, similar or equal to O-LineMultiskrit 2 including bends and covers fixed to work-stationtables or on brickwork (Switched Socket outlets measuredelsewhere)

8 165 x 55 mm Power Trunking equal to O-Line MS2 Multiskirt(Motorcraft Grey) m 250

CONDUCTORS

PVC insulated stranded copper conductors drawn intowireways

9 2.5 mm² single core Cu. pvc cable, sheath colour: Red m 1 250

10 2.5 mm² single core Cu. pvc cable, sheath Colour: Black m 1 250

11 2.5 mm² single core Cu. pvc cable, sheath Colour:Yellow/Green m 1 250

12 2.5 mm² single core Cu. pvc cable, sheath Colour: White m 75

13 2.5 mm² single core Cu. pvc cable, sheath Colour: Blue m 75

14 4 mm² single core Cu. pvc cable, sheath colour: Red m 750

15 4 mm² single core Cu. pvc cable, sheath Colour: Black m 750

16 4 mm² single core Cu. pvc cable, sheath Colour:Yellow/Green m 750

17 6 mm² single core Cu. pvc cable, sheath colour: Red m 50

18 6 mm² single core Cu. pvc cable, sheath Colour: Black m 50

19 6 mm² single core Cu. pvc cable, sheath Colour:Yellow/Green m 50

LUMINAIRES AND EQUIPMENT


- 1 6 5 -


Brought Forward R

Allow for the Supply and installation of luminaires completewith lamps, connections, etc. mounted in position

20 1 x 26W CFL bulkhead Head Round IP65 Surface MountLighting Innovations Picanto or similar approved No 14

21 4 x 54W T5 Fluorescent HighBay Fitting fixed to CableTrunking Lighting Innovations Megabay or similar approved No 9

22 4 x 54W T5 Fluorescent HighBay Fitting fixed to CableTrunking Emergency Maintained battery backup of one lampat 50% output Lighting Innovations Megabay or similarapproved No 3

23 2 x 54W T5 Fluorescent HighBay Fitting fixed to CableTrunking Lighting Innovations Megabay or similar approved No 45

24 2 x 54W T5 Fluorescent HighBay Fitting fixed to CableTrunking Emergency Maintained battery backup of one lampat 50% output Lighting Innovations Megabay or similarapproved No 9

25 2 x 28W T5 surface mount vapour proof Fluorescent BekaVapourline 2 x 28W or similar approved No 13

LIGHT SWITCHES, SWITCHED SOCKET OUTLETS,ISOLATORS, ETC

All switches, socket outlets, isolators etc to be of the ClipsalS2000 range or similar approved

26 16A One Lever One Way switch, Recessed mount No 7

27 16A One Lever Two Way switch, Recessed mount No 6

28 5A Unswitched Socket Outlet Installed on Cable trunking forthe supply to Light fittings No 68

29 Day night Photocell, Surface mount, IP65 No 2

30 Double 16A Three-pin switched socket outlet RecessedMount in Brickwork No 7


- 1 6 6 -


Brought Forward R

31 Double 16A Three-pin switched socket outlet Surface MountNo 10

32 Single 16A Three-pin switched socket outlet incl. cover plateand cradle in power skirting No 80

33 RJ45 Data Outlet incl. cover plate and cradle in powerskirting, Veti or similar approved No 24

34 60A Single Phase Isolator, Surface Mount in Ceiling Void No 1

35 30A Single Phase Isolator, Surface Mount, Weather ProofRotary Lockable No 4

36 Recessed Mount Ocupancy Sensor, Schneider HF or similarapproved No 3

OTHER

37 Allow for Soil Resistivity test to provide an EarthingRecommendation for acceptance and installation SUM

38 As-built Drawings and handover documentation No 1

39 Electrical COC No 2

Carried Forward to Summary of Section No. 4 R Section No. 4ELECTRICAL WORKSBill No. 2LIGHTING AND SMALL POWER

- 1 6 7 -



SECTION NO 4

BILL NO 3

SITE ELECTRICAL

LOW TENSION DISTRIBUTION

DISTRIBUTION BOARDS

Addition of one 125A 3P 25kA Moulded Case CircuitBreaker installed in Main DB Including 1.5m tails, fitmentand terminations. This can be achieved by removing anexisting Spare MCCB located within the Main DB.

1 125A 3p 25kA MCCB installed in Main DB as above No 1.00

CABLES

600/1000 V PVC/PVC/SWA/PVC copper cable either fixedto cable trays or Surface mounted using suitable galvanizedsaddles, including fixing method and terminations (cabletrays measured elsewhere)

2 25mm² 3-Core m 1

3 35mm² 4-Core m 200

4 70mm² 4-Core m 1

5 95mm² 4-Core m 1

EARTH CONDUCTORS

Bare copper earth conductor installed with cable or directlyin the ground for lightning protection, including terminations(cable measured elsewhere)

6 35mm² Conductor m 200

7 70mm² Conductor m 1

TRENCHING AND BACKFILLING

Carried Forward R Section No. 4ELECTRICAL WORKSBill No. 3SITE ELECTRICAL

- 1 6 8 -


Brought Forward R

Trenching to depth, backfill and compaction as specificed

8 Soft rock m3 65

9 Hard rock m3 10

OTHER

10 Electrical COC No 2

Carried Forward to Summary of Section No. 4 R Section No. 4ELECTRICAL WORKSBill No. 3SITE ELECTRICAL

- 1 6 9 -


Section No. 4

ELECTRICAL WORKS

SECTION SUMMARY - ELECTRICAL WORKS


1 -163-LOW TENSION DISTRIBUTION

2 -167-LIGHTING AND SMALL POWER

3 -169-SITE ELECTRICAL

Carried to Final Summary R Section No. 4ELECTRICAL WORKS

- 1 7 0 -


FINAL SUMMARY

Section Page AmountNo No

1 -113-PRELIMINARIES & GENERAL

2 -148-BUILDING WORKS

3 -161-CIVIL WORKS

4 -170-ELECTRICAL WORKS

SUB TOTAL R

CONTINGENCIES Item 480 000 00

SUB TOTAL R

VAT (14%) R

CONTRACT PRICE CARRIED FORWARD TO FORM OFTENDER R

Carried to Form of Tender R

- 1 7 1 -

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PART C3: SCOPE OF WORK 172

Section C3.1: Description of Works

PART C3: SCOPE OF WORKS

SECTION C3.1: DESCRIPTION OF WORKS

SECTION C3.1.1: EMPLOYER’S OBJECTIVES

The employers aim is to enhance the educational facilities with the addition of a electrical and plumbing workshop.

SECTION C3.1.2: LOCATION OF THE WORKS

The proposed construction sites are located on Brits campus, which is situated in Reitz Street, BRITS, in North West.

SECTION C3.1.3: OVERVIEW AND EXTENT OF THE WORKS

The scope of the project entails the construction of an electrical and plumbing workshop inclusive of external works and will mainly comprise: A. Workshop

The building will consist of a workshop area separated from the classrooms and storage areas in the same building. The building will ultimately link with the proposed new ablution facility for males, females and the disabled.

Covered walkways will surround the building creating the link between the workshop and ablutions. Finishes include face brickwork externally with aluminum windows and doors. The roof will consist of prefabricated wooden roof trusses, cladded with Kliplock 700 roof sheeting, inclusive of

flashings, gutters and downpipes.

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Section C3.2: Engineering

SECTION C3.2: ENGINEERING

SECTION C3.2.1: DESIGN RESPONSIBILITY

The Employer shall be responsible for the design of the works. The Contractor shall be responsible for the design and installation of the following:

Prefabricated wooden roof structure. The Contractor shall be responsible for the timeous preparation of all documentation required for acceptance by the Employer’s Agents. Before the commencement of any construction or installation activities the contractor shall be responsible for the submission to the Principal Agent of the “Declaration by a competent person appointed to design a component or element of the works” to accept full design responsibility all in terms of the National Building Regulations.

SECTION C3.2.2: DRAWINGS

Section C3.2.2.1: Drawings prepared by the Contractor The Contractor will be responsible to prepare all drawings required, but not limited to shop drawings and as-built drawings, for the works designed by the Contractor.

Section C3.2.2.2: Drawings prepared by the Employer The following drawings prepared by the Employer are applicable to the contract and are issued as part of this document.

Section C3.2.2.3: List of Drawings prepared by the Employer

Drawing No. Description Revision

P13088-TN-BC-02-LOD-001 LIST OF DRAWINGS A

ELECTRICAL

GENERAL

P13088-TN-BC-01-GN-001 LOCALITY PLAN A

P13088-TN-BC-01-GN-002 GENERAL LAYOUT A

STORMWATER

P13088-TN-BC-02-SW-001 STORMWATER LAYOUT A

P13088-TN- BC-02-SWLS-001 STORMWATER LONGITUDINAL SECTION SHEET 1 OF 2 A

P13088-TN- BC-02-SWLS-002 STORMWATER LONGITUDINAL SECTION SHEET 2 OF 2 A

P13088-TN- BC-02-SWD-001 STORMWATER DETAILS A

EARTHWORK

P13088-TN-BC-02-EW-001 EARTHWORKS LOGITUDINAL SECTIONS LAYOUT A

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Section C3.2: Engineering

Drawing No. Description Revision

P13088-TN-BC-02-EW-002 PLATFORM LAYOUT A

P13088-TN- BC-02-EW-003 EARTHWORKS LAYOUT A

P13088-TN- BC-02-EWLS-001 EARTHWORKS LONGITUDINAL SECTIONS A

P13088-TN- BC-02-EWD-001 EARTHWORKS DETAIL A

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Section C3.3: Construction

SECTION C3.3: CONSTRUCTION

SECTION C3.3.1: WAY LEAVES, PERMISSIONS AND PERMITS

The Contractor shall be responsible for obtaining all of the necessary way leaves, permissions or permits applicable to working near any existing services or other infrastructure on Site, and shall ensure that any way leaves, permissions or permits obtained by the Employer’s Agent prior to the award of the contract are transferred into the Contractor’s name. The Contractor shall abide by any conditions imposed by such way leaves, permissions or permits. The Contractor shall ensure that all way leaves, permissions and permits are kept on site and are available for inspection by the relevant service authorities on demand. The Contractor shall also ensure that any way leaves in respect of electricity services are renewed timeously.

SECTION C3.3.2: CONSTRUCTION STANDARDS

The “Model Preambles for Trades (2008 Edition)” recommended and published by the Association of South African Quantity Surveyors shall be deemed to be incorporated in the Bills of Quantities, with amendments as follows: References to “Architect” in the Model Preambles are to be read as “Principal Agent” shall apply to this contact. This publication is available from The Association of South African Quantity Surveyors, P.O. Box 3527, Halfway House, 1685 - telephone (011) 315-4140, before a Tender is submitted. The SANS 1200 Standardised Specification for Civil Engineering Construction prepared by Standards South Africa and specific amendments and additions to the SANS 1200 Standardized Specifications shall apply to this contract. REFER TO ANNEXURE C: CIVIL SPECIFICATIONS. The SANS 1200 Standardised Specification publications are available from Standard south Africa, Private Bag X 191,Pretoria, 0001. The DeltaBEC Electrical specification shall apply to this contract. REFER TO ANNEXURE D: ELECTRICAL

SPECIFICATIONS.

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Section C3.4: Management

SECTION C3.4: MANAGEMENT

SECTION C3.4.1: PLANNING AND PROGRAMMING

Section C3.4.1.1: General This clause describes the requirements for the preparation, submission, updating and revision of the programme for the works. The requirements are in addition to or in expansion of the JBCC PBA clause [15.6]. The programme shall be used by the contractor to plan and execute the works. The programme shall also be used by the Principal Agent to monitor progress and be the sole basis for the assessment of revisions of the date for Practical Completion. The programme shall be produced by the contractor as follows: a) A programme for the totality of the works shall be submitted to the principal agent for acceptance. If the

principal does not accept such programme, it shall be revised and amended until it is accepted by the principal agent. This programme will then be regarded as the baseline programme.

b) This baseline programme shall be updated with actual progress on a monthly basis, or any more frequent basis as necessitated by construction events. The contractor may submit to the principal for acceptance revisions to the baseline programme.

c) Acceptance by the Principal Agent of any programme submitted by the contractor does not make such programme a contract document, nor does it mandate that the works shall be constructed strictly in accordance therewith. The contractor at all times remains responsible for the construction of the works.

Section C3.4.1.2: Submission of Programme Within 10 (Ten) working days of been given possession of the site the Contractor shall submit to the Principal Agent for his review and acceptance a programme for the whole of the works showing the order in which the contractor proposes to execute the works. This programme becomes the baseline programme upon acceptance by the Principal Agent. The baseline programme shall have regard to the contract completion dates, any other milestones and any restraints set out in the contract. Thereafter, if the actual progress does not conform with the baseline programme, the Principal Agent is entitle to require the Contractor to submit a revised programme showing the order of activities necessary to ensure completion of the works by the contract completion dates. The Contractor shall supply the Principal Agent with an electronic copy of each programme, together with a print-out bar chart or tabular report in a pre-agreed format. All programmes shall be prepared and submitted using Microsoft Project software. Within 10 (Ten) working days of the contractor submitting a programme complete with all the information required by this clause to the principal agent for acceptance, the principal agent will accept the programme or state reasons for not accepting the programme. If such reasons are given, the contractor shall take account of the reasons and resubmit the programme within 5 (five) working days. If the Principal Agent fails to act the programme is deemed to be rejected.

Section C3.4.1.3: Default in Submission of Programs

Should the contractor fail to submit a programme for acceptance as the baseline programme or not update the programme as described above, the principal agent shall be entitled to withhold 25% of the amount due to the contractor in interim payment certificates until the contractor has complied with its obligations in this regard.

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Section C3.4: Management

SECTION C3.4.2: HEALTH AND SAFETY

Section C3.4.2.1: Health and Safety Specification

In terms of the Occupational Health and Safety Act (Act 85 of 1993) (OHSA) and the Construction Regulation 2014, the Client must provide the Contractor with a Health and Safety Specification to which the Contractor must respond with a Health and Safety Plan for approval by the Client. The purpose of this Specification is to ensure that Principal Contractors entering into a contract with the Employer maintain an acceptable level of performance with regard to health and safety issues during the performance of the contract. In this regard the OHSA Specification form an integral part of the Contract and the Principal Contractor shall ensure that their contractors and/or suppliers comply with the requirements of this Specification. REFER TO ANNEXURE B: HEALTH AND SAFETY SPECIFICATIONS.

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PART C4: SITE INFORMATION 178

PART C4: SITE INFORMATION

The site is located at GPS Co-ordinates: 25˚38’00.85”S / 27˚46’21.76”E

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ANNEXURES JULY 2015

179

ANNEXURES

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ANNEXURES JULY 2015

ANNEXURE A: CIDB STANDARD CONDITIONS OF 180

TENDER

ANNEXURE A: CIDB STANDARD CONDITIONS OF TENDER

January 2009 edition as published in Annex F of the CIDB Standard for Uniformity in Construction

Procurement in Board Notice 12 of 2009 in Government Gazette No 31823 of 30 January 2009.

F.1 General

F.1.1 Actions

F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of

tender. In their dealings with each other, they shall discharge their duties and obligations as set out

in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently,

comply with all legal obligations and not engage in anticompetitive practices.

F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process

shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any

such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential

conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall

declare any conflict of interest to whoever is responsible for overseeing the procurement process at

the start of any deliberations relating to the procurement process or as soon as they become aware

of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from

the procurement process, as appropriate.

Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive

for improper acts in some circumstances. A conflict of interest can create an appearance of

impropriety that can undermine confidence in the ability of that person to act properly in

his or her position even if no improper acts result.

2) Conflicts of interest in respect of those engaged in the procurement process include direct,

indirect or family interests in the tender or outcome of the procurement process and any

personal bias, inclination, obligation, allegiance or loyalty which would in any way affect

any decisions taken.

F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention

and the capacity to proceed with the contract.

F.1.2 Tender Documents

The documents issued by the employer for the purpose of a tender offer are listed in the tender

data.

F.1.3 Interpretation

F.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in

the returnable documents are deemed to be part of these conditions of tender.

F.1.3.2 These conditions of tender, the tender data and tender schedules which are only required for tender

evaluation purposes, shall not form part of any contract arising from the invitation to tender.

F.1.3.3 For the purposes of these conditions of tender, the following definitions apply:

a) Conflict of interest means any situation in which:

i) Someone in a position of trust has competing professional or personal interests

which make it difficult to fulfil his or her duties impartially;

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TENDER

ii) An individual or organisation is in a position to exploit a professional or official

capacity in some way for their personal or corporate benefit; or

iii) Incompatibility or contradictory interests exist between an employee and the

organisation which employs that employee.

b) Comparative offer means the tenderer’s financial offer after all tendered parameters that

will affect the value of the financial offer have been taken into consideration in order to

enable comparisons to be made between offers on a comparative basis;

c) Corrupt practice means the offering, giving, receiving or soliciting of anything of value to

influence the action of the employer or his staff or agents in the tender process;

d) Fraudulent practice means the misrepresentation of the facts in order to influence the

tender process or the award of a contract arising from a tender offer to the detriment of

the employer, including collusive practices intended to establish prices at artificial levels;

e) Organisation means a company, firm, enterprise, association or other legal entity, whether

incorporated or not, or a public body; and

f) Quality (functionality) means the totality of features and characteristics of a product or

service that bear on its ability to satisfy stated or implied needs.

F.1.4 Communication and employer’s agent

Each communication between the employer and a tenderer shall be to or from the employer's agent

only, and in a form that can be readily read, copied and recorded. Communication shall be in the

English language. The employer shall not take any responsibility for non-receipt of communications

from or by a tenderer. The name and contact details of the employer’s agent are stated in the

tender data.

F.1.5 The employer’s right to accept or reject any tender offer

F.1.5.1 The employer may accept or reject any variation, deviation, tender offer, or alternative tender offer,

and may cancel the tender process and reject all tender offers at any time before the formation of a

contract. The employer shall not accept or incur any liability to a tenderer for such cancellation and

rejection, but will give written reasons for such action upon written request to do so.

F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender process or the

rejection of all responsive tender offers re-issue a tender covering substantially the same scope of

work within a period of six months unless only one tender was received and such tender was

returned unopened to the tenderer.

F.1.6 Procurement procedures

F.1.6.1 General

Unless otherwise stated in the tender data, a contract will, subject to F.3.13, be concluded with the

tenderer who in terms of F.3.11 is the highest ranked or the tenderer scoring the highest number of

tender evaluation points, as relevant, based on the tender submissions that are received at the

closing time for tenders.

F.1.6.2 Competitive negotiation procedure

F.1.6.2.1 Where the tender data require that the competitive negotiation procedure is to be followed,

tenderers shall submit tender offers in response to the proposed contract in the first round of

submissions. Notwithstanding the requirements of F.3.4, the employer shall announce only the

names of the tenderers who make a submission. The requirements of F.3.8 relating to the material

deviations or qualifications which affect the competitive position of tenderers shall not apply.

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F.1.6.2.2 All responsive tenderers, or not less than three responsive tenderers that are highest ranked in

terms of the evaluation method and evaluation criteria stated in the tender data, shall be invited in

each round to enter into competitive negotiations, based on the principle of equal treatment and

keeping confidential the proposed solutions and associated information. Notwithstanding the

provisions of F.2.17, the employer may request that tenders be clarified, specified and fine-tuned in

order to improve a tenderer's competitive position provided that such clarification, specification,

fine-tuning or additional information does not alter any fundamental aspects of the offers or impose

substantial new requirements which restrict or distort competition or have a discriminatory effect.

F.1.6.2.3 At the conclusion of each round of negotiations, tenderers shall be invited by the employer to make

a fresh tender offer, based on the same evaluation criteria, with or without adjusted weightings.

Tenderers shall be advised when they are to submit their best and final offer.

F.1.6.2.4 The contract shall be awarded in accordance with the provisions of F.3.11 and F.3.13 after tenderers

have been requested to submit their best and final offer.

F.1.6.3 Proposal procedure using the two stage-system

F.1.6.3.1 Option 1

Tenderers shall in the first stage submit technical proposals and, if required, cost parameters around

which a contract may be negotiated. The employer shall evaluate each responsive submission in

terms of the method of evaluation stated in the tender data, and in the second stage negotiate a

contract with the tenderer scoring the highest number of evaluation points and award the contract

in terms of these conditions of tender.

F.1.6.3.2 Option 2

F.1.6.3.2.1 Tenderers shall submit in the first stage only technical proposals. The employer shall invite all

responsive tenderers to submit tender offers in the second stage, following the issuing of

procurement documents.

F.1.6.3.2.2 The employer shall evaluate tenders received during the second stage in terms of the method of

evaluation stated in the tender data, and award the contract in terms of these conditions of tender.

F.2 Tenderer’s obligations

F.2.1 Eligibility

F.2.1.1 Submit a tender offer only if the tenderer satisfies the criteria stated in the tender data and the

tenderer, or any of his principals, is not under any restriction to do business with employer.

F.2.1.2 Notify the employer of any proposed material change in the capabilities or formation of the

tendering entity (or both) or any other criteria which formed part of the qualifying requirements

used by the employer as the basis in a prior process to invite the tenderer to submit a tender offer

and obtain the employer's written approval to do so prior to the closing time for tenders.

F.2.2 Cost of tendering

Accept that, unless otherwise stated in the tender data, the employer will not compensate the

tenderer for any costs incurred in the preparation and submission of a tender offer, including the

costs of any testing necessary to demonstrate that aspects of the offer complies with requirements.

F.2.3 Check documents

Check the tender documents on receipt for completeness and notify the employer of any

discrepancy or omission.

F.2.4 Confidentiality and copyright of documents

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Treat as confidential all matters arising in connection with the tender. Use and copy the documents

issued by the employer only for the purpose of preparing and submitting a tender offer in response

to the invitation.

F.2.5 Reference documents

Obtain, as necessary for submitting a tender offer, copies of the latest versions of standards,

specifications, conditions of contract and other publications, which are not attached but which are

incorporated into the tender documents by reference.

F.2.6 Acknowledge addenda

Acknowledge receipt of addenda to the tender documents, which the employer may issue, and if

necessary apply for an extension to the closing time stated in the tender data, in order to take the

addenda into account.

F.2.7 Clarification meeting

Attend, where required, a clarification meeting at which tenderers may familiarize themselves with

aspects of the proposed work, services or supply and raise questions. Details of the meeting(s) are

stated in the tender data.

F.2.8 Seek clarification

Request clarification of the tender documents, if necessary, by notifying the employer at least five

working days before the closing time stated in the tender data.

F.2.9 Insurance

Be aware that the extent of insurance to be provided by the employer (if any) might not be for the

full cover required in terms of the conditions of contract identified in the contract data. The

tenderer is advised to seek qualified advice regarding insurance.

F.2.10 Pricing the tender offer

F.2.10.1 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except

Value Added Tax (VAT), and other levies payable by the successful tenderer, such duties, taxes and

levies being those applicable 14 days before the closing time stated in the tender data.

F.2.10.2 Show VAT payable by the employer separately as an addition to the tendered total of the prices.

F.2.10.3 Provide rates and prices that are fixed for the duration of the contract and not subject to adjustment

except as provided for in the conditions of contract identified in the contract data.

F.2.10.4 State the rates and prices in Rand unless instructed otherwise in the tender data. The conditions of

contract identified in the contract data may provide for part payment in other currencies.

F.2.11 Alterations to documents

Do not make any alterations or additions to the tender documents, except to comply with

instructions issued by the employer, or necessary to correct errors made by the tenderer. All

signatories to the tender offer shall initial all such alterations. Erasures and the use of masking fluid

are prohibited.

F.2.12 Alternative tender offers

F.2.12.1 Unless otherwise stated in the tender data submit alternative tender offers only if a main tender

offer, strictly in accordance with all the requirements of the tender documents, is also submitted.

The alternative tender offer is to be submitted with the main tender offer together with a schedule

that compares the requirements of the tender documents with the alternative requirements the

tenderer proposes.

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F.2.12.2 Accept that an alternative tender offer may be based only on the criteria stated in the tender data or

criteria otherwise acceptable to the employer.

F.2.13 Submitting a tender offer

F.2.13.1 Submit one tender offer only, either as a single tendering entity or as a member in a joint venture to

provide the whole of the works, services or supply identified in the contract data and described in

the scope of works, unless stated otherwise in the tender data.

F.2.13.2 Return all returnable documents to the employer after completing them in their entirety, either

electronically (if they were issued in electronic format) or by writing legibly in non-erasable ink.

F.2.13.3 Submit the parts of the tender offer communicated on paper as an original plus the number of

copies stated in the tender data, with an English translation of any documentation in a language

other than English, and the parts communicated electronically in the same format as they were

issued by the employer.

F.2.13.4 Sign the original and all copies of the tender offer where required in terms of the tender data. The

employer will hold all authorised signatories liable on behalf of the tenderer. Signatories for

tenderers proposing to contract as joint ventures shall state which of the signatories is the lead

partner whom the employer shall hold liable for the purpose of the tender offer.

F.2.13.5 Seal the original and each copy of the tender offer as separate packages marking the packages as

"ORIGINAL" and "COPY". Each package shall state on the outside the employer's address and

identification details stated in the tender data, as well as the tenderer's name and contact address.

F.2.13.6 Where a two-envelope system is required in terms of the tender data, place and seal the returnable

documents listed in the tender data in an envelope marked “financial proposal” and place the

remaining returnable documents in an envelope marked “technical proposal”. Each envelope shall

state on the outside the employer’s address and identification details stated in the tender data, as

well as the tenderer's name and contact address.

F.2.13.7 Seal the original tender offer and copy packages together in an outer package that states on the

outside only the employer's address and identification details as stated in the tender data.

F.2.13.8 Accept that the employer shall not assume any responsibility for the misplacement or premature

opening of the tender offer if the outer package is not sealed and marked as stated.

F.2.13.9 Accept that tender offers submitted by facsimile or e-mail will be rejected by the employer, unless

stated otherwise in the tender data.

F.2.14 Information and data to be completed in all respects Accept that tender offers, which do not provide all the data or information requested completely

and in the form required, may be regarded by the employer as non-responsive.

F.2.15 Closing time

F.2.15.1 Ensure that the employer receives the tender offer at the address specified in the tender data not

later than the closing time stated in the tender data. Accept that proof of posting shall not be

accepted as proof of delivery.

F.2.15.2 Accept that, if the employer extends the closing time stated in the tender data for any reason, the

requirements of these conditions of tender apply equally to the extended deadline.

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F.2.16 Tender offer validity

F.2.16.1 Hold the tender offer(s) valid for acceptance by the employer at any time during the validity period

stated in the tender data after the closing time stated in the tender data.

F.2.16.2 If requested by the employer, consider extending the validity period stated in the tender data for an

agreed additional period with or without any conditions attached to such extension.

F.2.16.3 Accept that a tender submission that has been submitted to the employer may only be withdrawn or

substituted by giving the employer's agent written notice before the closing time for tenders that a

tender is to be withdrawn or substituted.

F.2.16.4 Where a tender submission is to be substituted, submit a substitute tender in accordance with the

requirements of F.2.13 with the packages clearly marked as "SUBSTITUTE".

F.2.17 Clarification of tender offer after submission

Provide clarification of a tender offer in response to a request to do so from the employer during the

evaluation of tender offers. This may include providing a breakdown of rates or prices and correction

of arithmetical errors by the adjustment of certain rates or item prices (or both). No change in the

competitive position of tenderers or substance of the tender offer is sought, offered, or permitted.

Note: Sub-clause F.2.17 does not preclude the negotiation of the final terms of the contract with a

preferred tenderer following a competitive selection process, should the Employer elect to do so.

F.2.18 Provide other material

F.2.18.1 Provide, on request by the employer, any other material that has a bearing on the tender offer, the

tenderer’s commercial position (including notarized joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the employer for the purpose of a

full and fair risk assessment. Should the tenderer not provide the material, or a satisfactory reason

as to why it cannot be provided, by the time for submission stated in the employer’s request, the

employer may regard the tender offer as non-responsive.

F.2.18.2 Dispose of samples of materials provided for evaluation by the employer, where required.

F.2.19 Inspections, tests and analysis

Provide access during working hours to premises for inspections, tests and analysis as provided for in

the tender data.

F.2.20 Submit securities, bonds, policies, etc.

If requested, submit for the employer’s acceptance before formation of the contract, all securities,

bonds, guarantees, policies and certificates of insurance required in terms of the conditions of

contract identified in the contract data.

F.2.21 Check final draft

Check the final draft of the contract provided by the employer within the time available for the

employer to issue the contract.

F.2.22 Return of other tender documents

If so instructed by the employer, return all retained tender documents within 28 days after the

expiry of the validity period stated in the tender data.

F.2.23 Certificates

Include in the tender submission or provide the employer with any certificates as stated in the

tender data.

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F.3 The Employer’s undertakings

F.3.1 Respond to requests from the tenderer

F.3.1.1 Unless otherwise stated in the Tender Data, respond to a request for clarification received up to five

working days before the tender closing time stated in the Tender Data and notify all tenderers who

drew procurement documents.

F.3.1.2 Consider any request to make a material change in the capabilities or formation of the tendering

entity (or both) or any other criteria which formed part of the qualifying requirements used to

prequalify a tenderer to submit a tender offer in terms of a previous procurement process and deny

any such request if as a consequence:

a) An individual firm, or a joint venture as a whole, or any individual member of the joint

venture fails to meet any of the collective or individual qualifying requirements;

b) The new partners to a joint venture were not prequalified in the first instance, either as

individual firms or as another joint venture; or

c) In the opinion of the Employer, acceptance of the material change would compromise the

outcome of the prequalification process.

F.3.2 Issue Addenda

If necessary, issue addenda that may amend or amplify the tender documents to each tenderer

during the period from the date the tender documents are available until three working days before

the tender closing time stated in the Tender Data. If, as a result a tenderer applies for an extension

to the closing time stated in the Tender Data, the Employer may grant such extension and, shall then

notify all tenderers who drew documents.

F.3.3 Return late tender offers

Return tender offers received after the closing time stated in the Tender Data, unopened, (unless it

is necessary to open a tender submission to obtain a forwarding address), to the tenderer

concerned.

F.3.4 Opening of tender submissions

F.3.4.1 Unless the two-envelope system is to be followed, open valid tender submissions in the presence of

tenderers’ agents who choose to attend at the time and place stated in the tender data. Tender

submissions for which acceptable reasons for withdrawal have been submitted will not be opened.

F.3.4.2 Announce at the meeting held immediately after the opening of tender submissions, at a venue

indicated in the tender data, the name of each tenderer whose tender offer is opened and, where

applicable, the total of his prices, preferences claimed and time for completion for the main tender

offer only.

F.3.4.3 Make available the record outlined in F.3.4.2 to all interested persons upon request.

F.3.5 Two-envelope system

F.3.5.1 Where stated in the tender data that a two-envelope system is to be followed, open only the

technical proposal of valid tenders in the presence of tenderers’ agents who choose to attend at the

time and place stated in the tender data and announce the name of each tenderer whose technical

proposal is opened.

F.3.5.2 Evaluate the quality of the technical proposals offered by tenderers, then advise tenderers who

remain in contention for the award of the contract of the time and place when the financial

proposals will be opened. Open only the financial proposals of tenderers, who score in the quality

evaluation more than the minimum number of points for quality stated in the tender data, and

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announce the score obtained for the technical proposals and the total price and any preferences

claimed. Return unopened financial proposals to tenderers whose technical proposals failed to

achieve the minimum number of points for quality.

F.3.6 Non-disclosure

Not disclose to tenderers, or to any other person not officially concerned with such processes,

information relating to the evaluation and comparison of tender offers, the final evaluation price

and recommendations for the award of a contract, until after the award of the contract to the

successful tenderer.

F.3.7 Grounds for rejection and disqualification

Determine whether there has been any effort by a tenderer to influence the processing of tender

offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged in

corrupt or fraudulent practices.

F.3.8 Test for responsiveness

F.3.8.1 Determine, after opening and before detailed evaluation, whether each tender offer properly

received:

a) Complies with the requirements of these Conditions of Tender,

b) Has been properly and fully completed and signed, and

c) Is responsive to the other requirements of the tender documents.

F.3.8.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the

tender documents without material deviation or qualification. A material deviation or qualification is

one which, in the Employer's opinion, would:

a) Detrimentally affect the scope, quality, or performance of the works, services or supply

identified in the Scope of Work,

b) Significantly change the Employer's or the tenderer's risks and responsibilities under the

contract, or

c) Affect the competitive position of other tenderers presenting responsive tenders, if it were

to be rectified.

Reject a non-responsive tender offer, and not allow it to be subsequently made responsive by

correction or withdrawal of the non-conforming deviation or reservation.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check responsive tenders for discrepancies between amounts in words and amounts in figures.

Where there is a discrepancy between the amounts in figures and the amount in words, the amount

in words shall govern.

F.3.9.2 Check the highest ranked tender or tenderer with the highest number of tender evaluation points

after the evaluation of tender offers in accordance with F.3.11 for:

a) The gross misplacement of the decimal point in any unit rate;

b) Omissions made in completing the pricing schedule or bills of quantities; or

c) Arithmetic errors in:

i) Line item totals resulting from the product of a unit rate and a quantity in bills of

quantities or schedules of prices; or

ii) The summation of the prices.

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F.3.9.3 Notify the tenderer of all errors or omissions that are identified in the tender offer and either

confirm the tender offer as tendered or accept the corrected total of prices.

F.3.9.4 Where the tenderer elects to confirm the tender offer as tendered, correct the errors as follows:

a) If bills of quantities or pricing schedules apply and there is an error in the line item total

resulting from the product of the unit rate and the quantity, the line item total shall govern

and the rate shall be corrected. Where there is an obviously gross misplacement of the

decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate

shall be corrected.

b) Where there is an error in the total of the prices either as a result of other corrections

required by this checking process or in the tenderer's addition of prices, the total of the

prices shall govern and the tenderer will be asked to revise selected item prices (and their

rates if bills of quantities apply) to achieve the tendered total of the prices.

F.3.10 Clarification of a tender offer

Obtain clarification from a tenderer on any matter that could give rise to ambiguity in a contract

arising from the tender offer.

F.3.11 Evaluation of tender offers

F.3.11.1 General

Appoint an evaluation panel of not less than three persons. Reduce each responsive tender offer to

a comparative offer and evaluate them using the tender evaluation methods and associated

evaluation criteria and weightings that are specified in the tender data.

F.3.11.2 Method 1: Financial offer

In the case of a financial offer:

a) Rank tender offers from the most favourable to the least favourable comparative offer.

b) Recommend the highest ranked tenderer for the award of the contract, unless there are

compelling and justifiable reasons not to do so.

c) Re-rank all tenderers should there be compelling and justifiable reasons not to recommend

the highest ranked tenderer and recommend the highest ranked tenderer, unless there are

compelling and justifiable reasons not to do so and the process set out in this sub clause is

repeated.

F.3.11.3 Method 2: Financial offer and preference

In the case of a financial offer and preferences:

a) Score each tender in respect of the financial offer made and preferences claimed, if any, in

accordance with the provisions of F.3.11.7 and F.3.11.8.

b) Calculate the total number of tender evaluation points (TEV) in accordance with the

following formula:

TEV= NFO + NP

where: NFO is the number of tender evaluation points awarded for the financial offer

made in accordance with F.3.11.7;

NP is the number of tender evaluation points awarded for preferences claimed in

accordance with F.3.11.8.

c) Rank tender offers from the highest number of tender evaluation points to the lowest.

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d) Recommend the tenderer with the highest number of tender evaluation points for the

award of the contract, unless there are compelling and justifiable reasons not to do so.

e) Rescore and re-rank all tenderers should there be compelling and justifiable reasons not to

recommend the tenderer with the highest number of tender evaluation points, and

recommend the tenderer with the highest number of tender evaluation points, unless there

are compelling and justifiable reasons not to do so and the process set out in this sub clause

is repeated.

F.3.11.4 Method 3: Financial offer and quality

In the case of a financial offer and quality:

a) Score each tender in respect of the financial offer made and the quality offered in

accordance with the provisions of F.3.11.7 and F.3.11.9, rejecting all tender offers that fail

to score the minimum number of points for quality stated in the tender data, if any.

b) Calculate the total number of tender evaluation points (TEV) in accordance with the

following formula:

TEV= NFO + NQ



NQ is the number of tender evaluation points awarded for quality offered in



d) Recommend tenderer with the highest number of tender evaluation points for the award of

the contract, unless there are compelling and justifiable reasons not to do so.


recommend the tenderer with the highest number of tender evaluation points and


are compelling and justifiable reasons not to do so and the process set out in this sub-

clause is repeated.

F.3.11.5 Method 4: Financial offer, quality and preferences

In the case of a financial offer, quality and preferences:

a) Score each tender in respect of the financial offer made, preference claimed, if any, and the

quality offered in accordance with the provisions of F.3.11.7 to F.3.11.9, rejecting all tender

offers that fail to score the minimum number of points for quality stated in the tender data,

if any.

b) Calculate the total number of tender evaluation points (TEv) in accordance with the

following formula, unless otherwise stated in the Tender Data:

TEV= NFO + NP + NQ



Np is the number of tender evaluation points awarded for preferences claimed in

accordance with F.3.11.8;

NQ is the number of tender evaluation points awarded for quality offered in


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d) Recommend the tenderer with the highest number of tender evaluation points for the

award of the contract, unless there are compelling and justifiable reasons not to do so.


recommend the tenderer with the highest number of tender evaluation points and


are compelling and justifiable reasons not to do so and the process set out in this subclause

is repeated.

F.3.11.6 Decimal places

Score financial offers, preferences and quality, as relevant, to two decimal places.

F.3.11.7 Scoring Financial Offers

Score the financial offers of remaining responsive tender offers using the following formula:

NFO = W1 x A

where: NFO is the number of tender evaluation points awarded for the financial offer.

W1 is the maximum possible number of tender evaluation points awarded for the

financial offer as stated in the Tender Data.

A is a number calculated using the formula and option described in Table F.l as

stated in the Tender Data.

Table F.1: Formulae for calculating the value of A

FORMULA COMPARISON

AIMED AT ACHIEVING

OPTION 1A OPTION 2

A

1

Highest price or discount

A = (1 + (P - Pm)) Pm

A = P/Pm

2

Lowest price or percentage commission/ fee

A = (1 - (P - Pm)) Pm

A = Pm/P

a Pm is the comparative offer of the most favourable comparative offer.

P is the comparative offer of the tender offer under consideration.

F.3.11.8 Scoring preferences

Confirm that tenderers are eligible for the preferences claimed in accordance with the provisions of

the tender data and reject all claims for preferences where tenderers are not eligible for such

preferences.

Calculate the total number of tender evaluation points for preferences claimed in accordance with

the provisions of the tender data.

F.3.11.9 Scoring quality

Score each of the criteria and sub criteria for quality in accordance with the provisions of the Tender

Data.

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Calculate the total number of tender evaluation points for quality using the following formula:

NQ = W2 x SO /MS

where: SO is the score for quality allocated to the submission under consideration;

Ms is the maximum possible score for quality in respect of a submission; and

W2 is the maximum possible number of tender evaluation points awarded for the

quality as stated in the tender data.

F.3.12 Insurance provided by the employer

If requested by the proposed successful tenderer, submit for the tenderer's information the policies

and/or certificates of insurance which the conditions of contract identified in the contract data,

require the employer to provide.

F.3.13 Acceptance of tender offer

Accept the tender offer, if in the opinion of the employer, it does not present any unacceptable

commercial risk and only if the tenderer:

a) Is not under restrictions, or has principals who are under restrictions, preventing

participating in the employer's procurement,

b) Can, as necessary and in relation to the proposed contract, demonstrate that he or she

possesses the professional and technical qualifications, professional and technical

competence, financial resources, equipment and other physical facilities, managerial

capability, reliability, experience and reputation, expertise and the personnel, to perform

the contract,

c) Has the legal capacity to enter into the contract,

d) Is not insolvent, in receivership, bankrupt or being wound up, has his affairs administered

by a court or a judicial officer, has suspended his business activities, or is subject to legal

proceedings in respect of any of the foregoing,

e) Complies with the legal requirements, if any, stated in the tender data, and

f) Is able, in the opinion of the employer, to perform the contract free of conflicts of interest.

F.3.14 Prepare contract documents

F.3.14.1 If necessary, revise documents that shall form part of the contract and that were issued by the

employer as part of the tender documents to take account of:

a) Addenda issued during the tender period,

b) Inclusion of some of the returnable documents, and

c) Other revisions agreed between the employer and the successful tenderer.

F.3.14.2 Complete the schedule of deviations attached to the form of offer and acceptance, if any.

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F.3.15 Complete adjudicator's contract

Unless alternative arrangements have been agreed or otherwise provided for in the contract,

arrange for both parties to complete formalities for appointing the selected adjudicator at the same

time as the main contract is signed.

F.3.16 Notice to unsuccessful tenderers

F.3.16.1 Notify the successful tenderer of the employer’s acceptance of his tender offer by completing and

returning one copy of the form of offer and acceptance before the expiry of the validity period

stated in the tender data, or agreed additional period.

F.3.16.2 After the successful tenderer has been notified of the employer’s acceptance of the tender, notify

other tenderers that their tender offers have not been accepted.

F.3.17 Provide copies of the contracts

Provide to the successful tenderer the number of copies stated in the Tender Data of the signed

copy of the contract as soon as possible after completion and signing of the form of offer and

acceptance.

F.3.18 Provide written reasons for actions taken

Provide upon request written reasons to tenderers for any action that is taken in applying these

conditions of tender, but withhold information which is not in the public interest to be divulged,

which is considered to prejudice the legitimate commercial interests of tenderers or might prejudice

fair competition between tenderers.

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ANNEXURE B: HEALTH AND SAFETY SPECIFICATIONS

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ANNEXURE B:

HEALTH AND SAFETY SPECIFICATIONS JULY 2015

TENDER DOCUMENT

FOR THE CONSTRUCTION OF NEW BUILDINGS AT THE ORBIT FET COLLEGES:


CAMPUS




ANNEXURE B: HEALTH AND SAFETY SPECIFICATION

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ANNEXURE B:

HEALTH AND SAFETY SPECIFICATIONS i JULY 2015

Table of Contents

1. PURPOSE .......................................................................................................................................................... 1

2. SCOPE .............................................................................................................................................................. 1

3. RELATED DOCUMENTS ................................................................................................................................... 1

4. TERMS AND DEFINITIONS ............................................................................................................................... 1

5. PROCEDURES .................................................................................................................................................. 6

5.1 HEALTH AND SAFETY FILE ................................................................................................................... 6

5.2 HEALTH AND SAFETY PLANS ............................................................................................................... 6

5.3 RISK ASSESSMENT PROCEDURE ........................................................................................................... 6

5.4 LEGAL APPOINTMENTS ....................................................................................................................... 7

5.5 CONTRACTORS - WRITTEN AGREEMENTS ............................................................................................. 8

5.6 INSPECTIONS ..................................................................................................................................... 9

5.7 COPY OF THE ACT ............................................................................................................................ 9

5.8 COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ........................................................... 9

5.9 NOTIFICATION OF INTENTION TO COMMENCE CONSTRUCTION WORK ................................................. 9

5.10 OHS COMMITTEE MEETING ............................................................................................................... 9

5.11 TRAINING ........................................................................................................................................ 10

5.11.1 Site Induction ........................................................................................................... 10

5.11.2 Activity Specific Training ....................................................................................... 10

5.11.3 Awareness ................................................................................................................ 10

5.11.4 Incidents And Occupational Diseases ............................................................... 10

5.12 INTOXICATION ................................................................................................................................. 10

5.13 EMERGENCY PROCEDURES .............................................................................................................. 10

5.14 FIRE PRECAUTIONS ON CONSTRUCTION SITES .................................................................................... 11

5.15 FIRST AID FACILITIES ......................................................................................................................... 11

5.16 FIRE EXTINGUISHERS AND FIRE FIGHTING EQUIPMENT .......................................................................... 11

5.17 SAFETY SIGNS AND NOTICES ............................................................................................................ 11

5.18 PERSONAL PROTECTIVE EQUIPMENT .................................................................................................. 12

5.19 WELFARE FACILITIES ......................................................................................................................... 12

5.19.1 Basic guidelines....................................................................................................... 12

5.20 STRUCTURES .................................................................................................................................... 12

5.21 DEMOLITION ................................................................................................................................... 12

5.22 FORMWORK AND SUPPORT WORK ................................................................................................... 12

5.23 EXCAVATIONS ................................................................................................................................. 13

5.23.1 General requirements ........................................................................................... 13

5.23.2 Typical batters of excavated slopes .................................................................. 13

5.24 TUNNELLING .................................................................................................................................... 14

5.25 WORKING AT ELEVATED POSITIONS .................................................................................................. 14

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5.25.1 Scaffolding ............................................................................................................... 14

5.25.2 Ladders ..................................................................................................................... 15

5.26 EDGE PROTECTION AND PENETRATIONS ............................................................................................ 15

5.26.1 Construction Vehicles ............................................................................................ 15

5.26.2 Transport ................................................................................................................... 15

5.27 PRESSURE EQUIPMENT ...................................................................................................................... 15

5.28 PNEUMATIC POWERED TOOLS .......................................................................................................... 15

5.29 LIFTING EQUIPMENT.......................................................................................................................... 16

5.30 LIFTING TACKLE ............................................................................................................................... 16

5.31 EXPLOSIVE POWERED TOOLS AND CARTRIDGES ................................................................................ 16


5.32 PORTABLE ELECTRICAL TOOLS .......................................................................................................... 17


5.33 GAS WELDING AND CUTTING EQUIPMENT ........................................................................................ 17


5.34 ELECTRICAL INSTALLATIONS AND MACHINERY ................................................................................... 18

5.35 FLAMMABLE SUBSTANCES STORES ..................................................................................................... 18

5.36 HAZARDOUS CHEMICAL SUBSTANCES ............................................................................................... 18

5.37 NOISE ............................................................................................................................................. 18

5.38 ASBESTOS ........................................................................................................................................ 19

5.39 WATER ENVIRONMENTS ................................................................................................................... 19

5.40 HOUSEKEEPING ............................................................................................................................... 19

5.41 AUDITS ............................................................................................................................................ 20

6. GENERAL NOTE .............................................................................................................................................. 20

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ANNEXURE A: HEALTH AND SAFETY SPECIFICATIONS

1. PURPOSE

The Health and Safety Specifications have been prepared for the maintenance work at ORBIT FET College. The objective of the Health and Safety Specifications is to provide a guideline for the principal contractor in

complying with the requirements of the Occupational Health and Safety Act 85 of 1993 (OHS Act) and the relevant regulations, with particular reference to the Construction Regulations (GNR.1010 of 18 July 2003).

The Health and Safety Specifications do not replace the OHS Act and relevant regulations, but is a supplementary

document to the requirements of relevant legislation and the conditions of the contract agreement between Employer and the Principal Contractor.

It does not imply that sections of legislation not referred to in full in this document are of less importance and/

or not relevant. The Contractor remains responsible to comply with the Act, regulations and their health and safety plan.

2. SCOPE

The Health and Safety Specification covers construction and associated activities that have the potential to affect, positively or negatively, the health and safety of all persons involved with the above mentioned project.

As an employer in their own right, it remains the responsibility of the contractor to do what is reasonable and

practicable to ensure that they themselves, and other persons who may be affected by their operations health and safety, are not endangered.

3. RELATED DOCUMENTS

The following statutory regulations are amplified, inter alia, for easy reference purposes; the list shall by no means place any limitation on the responsibilities of the Contractor who must ensure conversance with ALL the statutory requirements applicable

Occupational Health and Safety Act (Act 85 of 1993).

Construction Regulations (GNR.1010 of 18 July 2003).

Compensation for Occupational Injuries and Diseases Act, 130 of 1993.

South African Bureau of Standards.

Driven Machinery Regulations (GNR 295)

General Administrative Regulations (GNR.929).

Reporting of incidents and occupational diseases (GAR.8).

4. TERMS AND DEFINITIONS

TERM DEFINITION

Agent

Any person who acts as a representative for a client and for the purpose of this document, will be referred to as Delta Built Environment Consultants.

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TERM DEFINITION

Approved inspection authority

An inspection authority approved by the chief inspector: Provided that an inspection authority approved by the chief inspector with respect to any particular service shall be an approved inspection authority with respect to that service only.

Chief executive officer

In relation to a body corporate or an enterprise conducted by the State, a CEO is the person who is responsible for the overall management and control of the business of such body corporate or enterprise.

Client Any person for whom construction work is performed.

Competent person

Any person having the knowledge, training, experience and qualifications specific to the work or task being performed: Provided that where appropriate qualifications and training are registered in terms of the provisions of the South African Qualifications Authority Act, 1995 (Act No. 58 of 1995), these qualifications and training shall be deemed to be the required qualifications and training.

Construction work

Any work in connection with: (a) the erection, maintenance, alteration, maintenance, repair, demolition or dismantling of or addition to a building or any similar structure; (b) the installation, erection, dismantling or maintenance of a fixed plant where such work includes the risk of a person falling; (c) the construction, maintenance, demolition or dismantling of any bridge, dam, canal, road, railway, runway, sewer or water reticulation system or any similar civil engineering structure; or (d) the moving of earth, clearing of land, the making of an excavation, piling, or any similar type of work.

Construction vehicle

A vehicle used for means of conveyance for transporting persons or material or both such persons and material, as the case may be, both on and off the construction site for the purposes of performing construction work.

Contractor Employer, as defined in Section 1 of the Act, who performs construction work and includes principal contractors.

Danger Anything which may cause injury or damage to persons or property.

Department Department of Manpower

Design In relation to any structure includes drawings, calculations, design details and specifications.

Employee

Subject to the provisions of subsection (2), any person who is employed by or works for an employer and who receives or is entitled to receive any remuneration or who works under the direction or supervision of an employer or any other person.

Employer

Subject to the provisions of subsection (2), any person who employs or provides work for any person and remunerates that person or expressly or tacitly undertakes to remunerate him, but excludes a labour broker as defined in Section 1 (1) of the Labour Relations Act, 1956 (Act 28 of 1956).

Ergonomics The application of scientific information concerning humans to the design of objects, systems and the environment for human

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TERM DEFINITION

use in order to optimise human well-being and overall system performance.

Excavation work The making of any man-made cavity, trench, pit or depression formed by cutting, digging or scooping.

Explosives

Any substance or article as listed in Class I: Explosives in the South African Bureau of Standards Code of Practice for the Identification and Classification of Dangerous Substances and Goods, SABS 0228.

Explosive powered tool A tool that is activated by an explosive charge and that is used for driving bolts, nails and similar objects for the purpose of providing fixing.

Fall prevention equipment

Equipment used to prevent persons from falling from an elevated position, including personal equipment, body harness, body belts, lanyards, lifelines or physical equipment, guard-rails, screens, barricades, anchorages or similar equipment.

Fall arrest equipment

Equipment used to arrest the person in a fall from an elevated position, including personal equipment, body harness, lanyards, deceleration devices, lifelines or similar equipment, but excludes body belts.

Fall protection plan

A documented plan of all risks relating to working from an elevated position, considering the nature of work undertaken, and setting out the procedures and methods to be applied in order to eliminate the risk.

Hazard A source of or exposure to danger.

Hazard identification

The identification and documenting of existing or expected hazards to the health and safety of persons, which are normally associated with the type of construction work being executed or to be executed.

Health and safety equipment Article or part thereof which is manufactured provided or installed in the interest of the health or safety of any person.

Health and Safety file A file or other record in permanent form, containing the information required as contemplated in these regulations.

Health and safety plan Means a documented plan which addresses hazards identified and includes safe work procedures to mitigate, reduce or control the hazards identified.

Health and safety specification

Means a documented specification of all health and safety requirements pertaining to the associated works on a construction site, so as to ensure the health and safety of persons.

Incident means an incident as contemplated in Section 24 (1)

Machinery

Any article or combination of articles assembled, arranged or connected and which is used or intended to be used for converting any form of energy to performing work, or which is used or intended to be used, whether incidental thereto or not, for developing, receiving, storing, containing, confining, transforming, transmitting, transferring or controlling any form of energy.

Major incident An occurrence of catastrophic proportions, resulting from the use of plant or machinery, or from activities at a workplace.

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TERM DEFINITION

Medical certificate of fitness A certificate valid for one year issued by an occupational health practitioner, issued in terms of these regulations, whom shall be registered with the Health Professions Council of South Africa.

Medical surveillance

A planned programme of periodic examination (which may include clinical examinations, biological monitoring or medical tests) of employees by an occupational health practitioner or, in prescribed cases, by an occupational medicine practitioner.

Method statement Means a document detailing the key activities to be performed in order to reduce as reasonably as practicable the hazards identified in any risk assessment.

Mobile plant Means machinery, appliances or other similar devices that is able to move independently, for the purpose of performing construction work on the construction site.

National Building Regulations

Means the National Building Regulations made under Section 17(1) of the National Building Regulations and Building Standards Act, 1977 (Act No.103 of 1977), and published under Government Notice No.R.1081 of 10 June 1988, as amended.

Occupational health Includes occupational hygiene, occupational medicine and biological monitoring.

Occupational health practitioner

An occupational medicine practitioner or a person who holds a qualification in occupational health recognized as such by the South African Medical and Dental Council as referred to in the Medical, Dental and Supplementary Health Service Professions Act, 1974 (Act 56 of 1974), or the South African Nursing Council as referred to in the Nursing Act, 1978 (Act 50 of 1978).

Person day One day for carrying out construction work by a person on a construction site for one normal working shift.

Reasonably practicable

(a) the severity and scope of the hazard or risk concerned (b) the state of knowledge reasonably available concerning

that hazard or risk and of any means of removing or mitigating that hazard or risk

(c) the availability and suitability of means to remove or mitigate that hazard or risk; and

(d) the cost of removing or mitigating that hazard or risk in relation to the benefits deriving there from.

Risk assessment A programme to determine any risk associated with any hazard at a construction site, in order to identify the steps needed to be taken to remove, reduce or control such hazard.

Regulation A regulation made under Section 43.

Risk The probability that injury or damage will occur.

Safe Free from any hazard.

SABS 085 The South African Bureau of Standards’ Code of Practice entitled “The Design, Erection, Use and Inspection of Access Scaffolding”.

SABS 0400 The South African Bureau of Standards, Code of Practice for the application of the National Building Regulations.

SABS EN 1808 The South African Bureau of Standards’ Standard Specification entitled: “Safety requirements on suspended access equipment — Design calculations, stability criteria, construction-tests”

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TERM DEFINITION

SABS 1903

The South African Bureau of Standards’ Standard Front-end Specification entitled: “Safety requirements on suspended access equipment — Design calculations, stability criteria, and construction-tests”.

Scaffold Any temporary elevated platform and supporting structure used for providing access to and supporting workmen or materials or both.

Shoring

A structure such as a hydraulic, mechanical or timber/steel shoring system that supports the sides of an excavation and which is intended, to prevent the cave-in or the collapse of the sides of an excavation, and "shoring system” has a corresponding meaning.

Standard

(a) In a specification, compulsory specification, code of practice or standard method as defined in Section 1 of the Standards Act, 1993 (Act 29 of 1993); or

(b) in any specification, code or any other directive having standardization as its aim and issued by an institution or organization inside or outside the Republic which, whether generally or with respect to any particular article or matter and whether internationally or in any particular country or territory, seeks to promote standardization;

Structure

(a) Any building, steel or reinforced concrete structure (not being a building), railway line or siding, bridge, waterworks, reservoir, pipe or pipeline, cable, sewer, sewage works, fixed vessels , road, drainage works, earthworks, dam, wall, mast, tower, tower crane, batching plants, pylon, surface and underground tanks, earth retaining structure or any structure designed to preserve or alter any natural feature, and any other similar structure;

(b) any form-work, false work, scaffold or other structure designed or used to provide support or means of access during construction work; or

(c) any fixed plant in respect of work which includes the installation, commissioning, decommissioning or dismantling and where any such work involves a risk of a person falling two meters or more.

Suspended scaffold A working platform suspended from supports by means of one or more separate ropes from each support.

Substance Includes any solid, liquid, vapour, gas or aerosol, or combination thereof.

the Act Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and any regulation.

Tunnelling Means the construction of any tunnel beneath the natural surface of the earth for a purpose other than the searching for or winning of a mineral.

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5. PROCEDURES

5.1 HEALTH AND SAFETY FILE

The Health and Safety file of the Contractor will contain the records and documentation as required by OHS Act, relevant legislation as well as the health and safety specifications and will be kept as a hard copy on site at all times.

The Health and Safety file will be handed over to the project manager of Delta BEC at the end of the contract. The Contractor needs to implement procedures to ensure that all records and documentation is protected from

damage.

5.2 HEALTH AND SAFETY PLANS

The Contractor shall, from the stated Health and Safety Specifications, draft a health and safety plan based on the specific scope of works and his proposed construction methods. The Contractor shall detail all potential risk and mitigating measures to be implemented by him. The Contractor shall, based on his risk assessments, develop, and outline in his health and safety plan work procedures which shall at all times be stringently employed on the site of works. This plan must establish and define implementation strategies to meet the requirements of the Health and Safety Specifications and relevant legislation. The principles on which these specifications will be executed are:

Identifying relevant legislation and working towards complying fully with the requirements regarding health and safety issues.

Implementing systems to continuously identify and assess occupational and environmental hazards with the view to implementing measures to mitigate or control these elements.

Encouraging employees to actively participate in achieving safety and healthy control measures.

Establishing on-going communication and training programmes to increase individual awareness levels towards safety and health responsibilities and accountabilities.

Promoting responsible actions to exercise care in conserving a safe and healthy work environment.

Implementing regular audits to monitor implementation, performance, and compliance.

5.3 RISK ASSESSMENT PROCEDURE

The Health and Safety Plan must include provision for risk assessments of the entire construction process; beginning with the raw materials and initial inputs to the construction process through to the final completed project which is to include all supporting functions like maintenance, purchasing, cleaning etc.

The Contractor must appoint a competent person to conduct risk assessments. Persons with the necessary

experience and abilities to recognise hazards and risks associated with the project works are to be included in the process of undertaking risk assessments. The risk assessment will, as a minimum:

Identify the risks and hazards to which persons may be exposed to;

Analyse and evaluate the identified risks and hazards;

Matrix and risk rating;

Document a plan of safe work procedures including the use of any personal protective equipment or clothing and the undertaking of periodic training before undertaking hazardous work, to mitigate, reduce or control the risks and hazards that have been identified;

Provide a monitoring plan; and

Provide a review plan.

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A training register indicating the dates training shall be provided. The names, type of training and signatures of the trainees will be recorded on the register kept in the safety file.

5.4 LEGAL APPOINTMENTS

Define clear lines of responsibility to ensure that both the OHS Act and requirements of the regulations are applied. Every contractor’s chief executive officer or the person with the highest authority and most control over decisions affecting the day to day running of the business is the person ultimately responsible to ensure compliance with the Act.

Appointments or designations of responsible and /or competent people in specific areas of construction work

are required by the Act and regulations. The following competent appointments are applicable to ensure compliance to the OHS Act and Regulations.

Table 1 Required appointments as per OHS Act and Construction Regulations

REGULATION APPOINTMENT

OHS Act 16 (2) Designated Employer

OHS Act 17 (1) OHS Representative

OHS Act 18 (1) OHS Committee Members

CR 4(1)(c) Principal contractor for each phase or project

CR 5 Contractor

CR 6(1) Construction supervisor

CR 6(2) Construction supervisor sub-ordinates

CR 6(6) Construction Safety Officer

CR 7(1) Person to carry out risk assessment

CR 8(1)(a) Fall protection supervisor

CR 8(1)(a) Fall protection Plan Developer

CR 10 (a) Formwork and support work supervisor

CR 10(e) + (f) Formwork and support work examiner

CR 11(1) Excavation supervisor

CR 11(3)(b)(ii)(b) Professional engineer or technologist

CR 11(3)(k) Explosives expert

CR 12(1) Supervisor demolition work

CR 12(2) + (3) Demolition expert

CR 12(11) Explosives expert

CR 14(2) Scaffold supervisor

CR 15(1) Suspended platform supervisor

CR 15(13) Outrigger expert

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REGULATION APPOINTMENT

CR 17(8)(a) Material hoist inspector

CR 18(1) Batch plant supervisor

CR 18(7) Batch plant operator

CR 19(2)(b) Power tool expert

CR 19.2 (g) (i) Power tool controller

CR 20(f) Tower crane operator

CR 21(1)(d)(i) Construction vehicle and mobile plant operator

CR 21(1)(j) Construction vehicle and mobile plant inspector

CR 22(d) Temporary electrical installations inspector

CR 26 (a) Stacking and storage supervisor

CR 27 (h) Fire equipment inspector

NOTE: This list may be used as a guide to determine which components of the Act and Regulations would be

applicable the site. Every appointment must be completed in writing and clearly state the duties and responsibilities of the assigned

or appointed persons. It should clearly define reporting structures and shall fulfil the following requirements:

All appointments will be done on the contractor’s letterhead.

Assigned or appointed persons who have the authority to delegate the specified responsibilities must approve the appointments in writing.

Appointments must be current, signed by persons holding the stated posts. When there is changes in management structures, revise appointments as soon as reasonably practicable.

Appointments will include the duties to be performed.

The company appointing persons will ensure the appointed persons have the necessary experience and/or qualifications related to their appointed areas of responsibility and as required by health and safety legislation.

5.5 CONTRACTORS - WRITTEN AGREEMENTS

All subcontractors and service providers are employers in their own right and must therefore comply with all relevant legislation. Written agreements shall be in place which shall ensure both parties comply with terms and conditions of all relevant legislation.

The written agreement will include the requirements of Section 37(2) and Construction Regulations contained within the Occupational Health and Safety Act; ensuring that both parties fully understand their obligations under the terms of the legislation.

The agreements will be in writing and signed by both the chief executive officers of the organisations or their appointed representatives.

The agreements will be kept on record at the location where the work is to be carried out.

No work may commence until a written agreement and associated documentation is in place.

On completion of the project, copies of all agreements will be included in a consolidated Health and Safety File that will be submitted to Delta BEC for a period as stipulated by contractual conditions.

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5.6 INSPECTIONS

Every contractor on the project will assess all significant equipment, material, and plant to identify inspection requirements against existing legislation, safety codes, and standards.

Identify every item of equipment which requires control inspections by a unique number specific to that piece of

equipment. This number must be clearly visible and be as permanent as is reasonably practicable. Establish inspection schedules to conform to legal requirements and risk associated priorities. Appointed persons will be responsible to ensure that all inspections are recorded in registers or similar

documents when required. Responsible persons will be required to report progress on a monthly basis to the Project Health and Safety

Committee.

5.7 COPY OF THE ACT

The Contractor shall ensure that a copy of the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) and relevant regulations is readily available on site to any person engaged in any activity on the site.

5.8 COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES

The Contractor must produce a Letter of Good Standing from the Compensation Commissioner or Federated Employers Mutual. The letter must be valid for the current financial year and where a contractor has month to month payment arrangements with the commissioner, a monthly confirmation of good standing is required. The Contractor must present a Letter of Good Standing before they commence work on the project. The Contractor may not undertake any activities without a valid Letter of Good Standing.

5.9 NOTIFICATION OF INTENTION TO COMMENCE CONSTRUCTION WORK

The contractor shall notify the Provincial Director of Labour in writing using a form similar to that contained in Annexure A of the Construction Regulations issued in terms of the Act, before construction work commences and retain a copy of such notification in the health and safety file where such work:

involves the demolition of a structure exceeding a height of 3 m;

involves the use of explosives to perform construction work;

involves the dismantling of fixed plant at a height greater than 3 m;

exceeds 30 days or will involve more than 300 person days of construction work; and includes: o excavation work deeper than 1 m; or o working at a height greater than 3 m above ground or a landing.

The contractor shall ensure that no work commences on an electrical installation which requires a new supply or an increase in electricity supply before the person who supplies or contracts or agrees to supply electricity to that electrical installation, has been notified of such work.

5.10 OHS COMMITTEE MEETING

All appointed OHS representatives shall be members of OHS committee and the meeting must be held in accordance with the Act.

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5.11 TRAINING

5.11.1 Site Induction

Every worker on the project and every visitor to the project must first attend induction training. The contractor will provide the induction training with respect to, but not limited to the following:

The health and safety plan and safety rules of the project;

Risk assessments and safe working procedures;

Incident reporting procedures; and

Emergency preparedness. Every person attending the induction training must acknowledge training by signing an attendance register and

then be provided with proof of attendance.

5.11.2 Activity Specific Training

The contractor shall arrange for training to be given on site before any hazardous activities are to commence. An attendance register must be kept and signed by all attendees. The register of attendees and the content of the topic shall be kept on the site Health and Safety File as proof of on-going training.

5.11.3 Awareness

Regular toolbox talks will take place at least once per week, as a minimum requirement. A signed record of employee attendance shall be kept on site.

5.11.4 Incidents And Occupational Diseases

Incidents and occupational diseases shall be reported, recorded and investigated as required by the following sections of the Act:

OHS Act Section 24

Compensation for Occupational Injuries and Diseases Act 130 of 1993 Section 39

General Administrative Regulations Section 8

General Administrative Regulations Section 9. The contractor shall record all incidents and occupational diseases and notify Delta BEC of any incident, except in

the case of a traffic accident on a public road, as soon as possible after it has occurred and report such incidence to an inspector. The contractor shall investigate all incidents and issue the Delta BEC’s project manager with copies of such investigations.

5.12 INTOXICATION

No intoxicating substances shall be allowed on the site. No person may be under the influence of any intoxicating substance while on the construction site. Any person on prescription drugs must inform their supervisor, who shall in turn, report this to the contractor forthwith. Any person under the influence of alcohol or other drugs will be immediately dismissed. A full disciplinary procedure must be followed by the contractor concerned.

5.13 EMERGENCY PROCEDURES

The contractor shall submit an emergency procedure which shall include but is not limited to fire, spills, accidents to employees, exposure to hazardous substances. The emergency procedure need to contain information regarding the following:

Identifies the key personnel who are to be notified of any emergency.

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Sets out details including contact particulars of available emergency services.

Necessitates plant and processes to be shut down.

States the actions or steps which are to be taken during an emergency to evacuate persons speedily.

Identifies how roll call will be undertaken.

Includes a review plan of the procedure. Any changes in the emergency procedures will be commutated to all employees.

5.14 FIRE PRECAUTIONS ON CONSTRUCTION SITES

The contractor will ensure that all appropriate measures are taken to avoid the risk of fire. A sufficient and suitable storage will be provided for flammable liquids, solids and gases. Smoking in all places containing readily combustible or flammable materials must be prohibited and notices in this regard will be prominently displayed.

In confined spaces and other places in which flammable gases, vapours or dust can cause danger the following

will apply:

Only suitably protected electrical installations and equipment, including portable lights, are used.

There are no flames or similar means of ignition.

There are conspicuous notices prohibiting smoking.

Oily rags, waste and other substances liable to ignite are without delay removed to a safe place.

Adequate ventilation is provided. The contractor will implement measures to ensure that combustible materials do not accumulate on the

construction site. Welding, flame cutting and other hot work shall be done only after the appropriate precautions have been taken to reduce the risk of fire. Suitable visual signs will be provided to clearly indicate the escape routes in the case of a fire as well as meeting points. All means of escape will be kept clear at all times.

A siren will be installed and sounded in the event of a fire.

5.15 FIRST AID FACILITIES

The contractor shall, where more than five employees are employed at a workplace, provide a first aid box or boxes at or near the workplace which shall be available and accessible for the treatment of injured persons at that workplace. Such first aid boxes shall contain suitable first aid equipment as required by the General Safety Regulations.

The contractor shall ensure that where there are more than 10 employees employed on the site, that for every

group of up to 50 employees at that workplace, at least one person is qualified and appointed as a first aider. All first aiders will be clearly identified.

5.16 FIRE EXTINGUISHERS AND FIRE FIGHTING EQUIPMENT

The contractor shall provide firefighting equipment at strategic positions on site as required by the Fire Chief or local authority concerned. The fire extinguishers shall be serviced regularly in accordance with the manufacturer’s recommendations. Safety signage shall be displayed in all areas where fire extinguishers are located. The contractor shall arrange for the training of a sufficient amount of personnel in the use of fire extinguishers. Wherever fire extinguishers have been provided, a copy of the monthly fire extinguisher inspection register must be kept.

5.17 SAFETY SIGNS AND NOTICES

The contractor shall erect and maintain on site symbolic safety signage and notices that conform to the SABS requirements. The signage shall include, but not be limited to the following:

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Mandatory signage

Warning signs

Information

Fire safety signs.

5.18 PERSONAL PROTECTIVE EQUIPMENT

The contractor must, through a process of risk assessments, identify what personal protective equipment is required for construction activities. All personal protective equipment must comply with recognised safety specifications. Equipment of a poor quality may not be supplied to persons working on the project. The users of the equipment will undergo training to use the equipment and acknowledge this training. Records of personal protective equipment issuing will be kept. The proper usage of personal protective equipment shall be enforced. A formal monthly inspection, to determine proper usage and condition of equipment is required and findings recorded. Health and safety representatives will include personal protective equipment into their monthly inspections.

5.19 WELFARE FACILITIES

The contractor must provide facilities as per Construction Regulation 28. The fixtures stated are a minimum requirement. The responsible persons should decide what provisions they wish to make above the minimum requirement to satisfy their employees.

5.19.1 Basic guidelines

A designated responsible person will ensure the facilities are maintained in a neat and tidy state to ensure there is no risk to the health of the employees or public using the facilities:

Provide facilities for both sexes

At least one shower for every 15 workers

At least one sanitary facility for every 30 workers

Changing facilities

Provide sheltered eating areas

Smoking must be prohibited in all sanitary and eating facilities.

5.20 STRUCTURES

The contractor will ensure that all reasonably practicable steps are taken to prevent the uncontrolled collapse of any new or existing structure or any part thereof, which may become unstable or is in a temporary state of weakness or instability due to the carrying out of construction work. No structure or part of a structure shall be loaded in a manner which would render it unsafe. Any work involving structures must be executed within the requirements of the Construction Regulation 9.

5.21 DEMOLITION

Should any demolition work be required, the principal contractor should submit a safe working procedure and a detailed engineering survey for approval by the client. Approval will then be issued to the principal contractor to proceed with the demolition work. The principal contractor shall ensure that demolition work complies with the Construction Regulations.

5.22 FORMWORK AND SUPPORT WORK

All formwork and support work that will take place on the site will be executed within the requirements of the Construction Regulations 10. A competent person will be appointed to supervise the erection, maintenance, use and dismantling of support and formwork. The design drawings will be available on site. All support and formwork inspected and inspection registers will be kept:

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Before use/inspection

Before pouring of concrete

Weekly whilst in place

Before stripping/dismantling.

5.23 EXCAVATIONS

All manmade cavities, trenches, pits or depressions formed by cutting, digging or scooping from the ground and which may present a danger to any person must be executed within the requirements of the Construction Regulation 11 and General Safety Regulation 5.

A competent appointed person must inspect all work classified as excavation work. All suitable steps to prevent

collapse, where there is a danger that embankments or earth walls may collapse will be taken. Where the competent person does not consider shoring and/or bracing necessary, written permission for employees to work in that excavation must be recorded.

Excavations including all bracing and shoring must be inspected:

Daily, prior to each shift;

After every blasting operation;

After every unexpected fall of ground;

After substantial damage to supports; and

After rain.

5.23.1 General requirements

Before work commences, a competent person must verify the stability of the ground where the work is to take place. Every excavation wherein people are required to work or where there is an apparent risk of collapse, must be adequately braced or shored, or the top corners sufficiently cut back to prevent the sides from collapsing. The spoil must be placed at least 1 meter from the edge of the excavation.

5.23.2 Typical batters of excavated slopes

Slope batters * (vertical : horizontal)

Material Permanent Temporary

Massive rock 1 ½: 1 to Vertical 1 ½: 1 to Vertical

Well jointed / bedded rock 1: 2 to 2: 1 1: 2 to 2: 1

Gravel 1: 2 to 1: 1 1: 2 to 1: 1

Sand 1: 2 ½ to 1: 1 ½ 1: 2 ½ to 1: 1

Clay 1: 6 to 1: 2 1: 2 to 1: 2

*NOTE: These batters are a guide only and not for final design purposes. No excavation may be made where the stability of any building, structure, or road will be adversely affected unless adequate precautions can be taken to prevent collapse. The location of any services, i.e. water, electricity or similar must be noted and suitable precautionary measures taken prior to work being started on any excavation. Should any underground service be located in the vicinity of

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the proposed excavation, then exposure of that service must be effected by hand excavation only, and under direct supervision by a competent person.

At least one safe and convenient access point within 6 meters from the point where any employee may be working shall be provided. Every excavation which is adjacent to a road or which is a danger to persons must be adequately protected by a barrier or fence at least one meter high and provided with warning lights or other clearly visible boundary indicators at night or when visibility conditions are poor. No material or vehicle, particularly heavy equipment must be allowed within 1, 5 meters of the edge of any excavation; provided a suitably qualified registered professional engineer grants permission. Where the excavation involves the use of explosives, a person competent in the use of explosives develops a method statement. Warning signs next to excavations within which persons are working will be installed.

5.24 TUNNELLING

If tunnelling activities will be carried out, the work will comply with the Tunnelling Regulations as published under the Mine Health and Safety Act, 1996 (Act No. 29 of 1996), as amended. No person shall enter a tunnel, which has a height dimension of less than 800 mm.

5.25 WORKING AT ELEVATED POSITIONS

The contractor shall require a competent person to prepare a fall protection plan in compliance with the requirements of the Construction Regulations.

The contractor shall ensure that the construction supervisor is in possession of the most recently updated

version of the fall protection plan. The fall protection plan must contain as a minimum:

Complete a risk assessment addressing all aspects of the work per location of that work.

The supervisor in charge must have access to the latest version of the fall protection plan.

The processes used to evaluate employees’ physical and psychological fitness.

Training programmes for employees who will be performing the work.

Inspection procedures for all equipment to be used.

Fall prevention and fall arrest equipment must be suitable for the purpose it is used.

Methods to be used in securing fall arresting equipment

Where roof work is performed the fall protection plan must address: o Method statement; o Statement of competencies of persons who will perform work; and o Types and locations of barricades and warning signs.

5.25.1 Scaffolding

Access scaffolding will comply with any safety standards incorporated for this purpose into these Regulations under Section 44 of the Act. All scaffolding work operations are carried out under the supervision of a competent person who has been appointed in writing and that all scaffold erectors, team leaders and inspectors are competent to carry out their work. Written Proof of Competence of above appointees will be available on site.

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5.25.2 Ladders

All ladders will comply with the general safety regulations. Ladders used shall be constructed of suitable material of adequate strength. Ladders shall be checked on a monthly basis and record of these inspections shall be kept.

5.26 EDGE PROTECTION AND PENETRATIONS

The principal contractor should ensure that all exposed edges and openings have been properly guarded and demarcated at all times until permanent protection has been erected. The principal contractor’s risk assessment must include all other openings and areas where a person may fall.

5.26.1 Construction Vehicles

For the purposes of these specifications a Construction Vehicle means any vehicle used to transport persons, materials, or both on or off of the construction site for the purposes of performing construction work. The vehicle must be of a suitable design and construction for the type of work anticipated. Operators must receive appropriate training and be in possession of a medical certificate of fitness before making a written appointment to operate the construction vehicle. The construction vehicle must obey all speed limits. There must be a safe means of access provided for the operator into and out of the operating cab. Provide the cab with suitable protection for the operator against falling materials and the dangers of being crushed should the vehicle overturn. Fit and maintain in an operational state an electrically operated acoustic signalling device and a reversing alarm. Construction vehicles exposed to normal public traffic must be fully roadworthy. Vehicles which may be left unattended at night adjacent to a public road must be fitted with appropriate lights or reflectors.

5.26.2 Transport

Vehicles used to transport employees must have seats firmly secured and adequate for the number of employees that may be carried. Persons other than the operator may only be transported on a construction vehicle in a place provided for that purpose. When transporting tools and materials in the same compartment as employees the material must be secured to prevent movement within the compartment. Secure tools and materials to prevent accidental discharge during transportation from the construction vehicle.

5.27 PRESSURE EQUIPMENT

All mobile compressors must have a valid test certificate verifying that the pressure equipment has been tested and inspected within the last 36 months. Certificates verifying the code to which the equipment was manufactured and the supervision exercised by the inspection authority during construction must be made available. A manufacturer’s plate must be securely fixed in a conspicuous place to the shell of every such equipment and must contain the information specified in the table below.

5.28 PNEUMATIC POWERED TOOLS

Hoses should be secured above walkways and access ways wherever practical, to avoid tripping hazards and damage to the hoses. All connections must be of an approved type and be fitted with devices to prevent accidental disengagement. The quick releases of a pressure connector type are preferred; connect the male

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fitting to the tool rather than the hose. Air supply hoses should be rated at 1035kpa (150psi) or 150% of the maximum pressure used in the supply system. The use of air supply for cleaning of work areas will be avoided. Do not use air supply to clean clothing or skin. Personal protective equipment must be used when pneumatic tools are operated. Safety devices and mechanisms are fitted by the supplier and these must not be tampered with or made inoperable; e.g. for grinders - machine guard for staples – contact area guard and mechanical linkage. The efficiency and safety of the machine deteriorates through usage, a planned maintenance programme will improve efficiency of the tools and maintain safety devices.

5.29 LIFTING EQUIPMENT

All inspections must incorporate physical observations for damage and wear caused by corrosion. Any manufacturers and design inspections specifications must be applied. Annual load tests on all lifting equipment will be performed. At a minimum, a six monthly inspection of attaching devices must be performed. If the equipment is located in a high exposure area, more frequent inspections need to be scheduled. General requirements for shut down and construction work on the plant must be available. All lifting machines must be clearly marked with their maximum safe mass load. A trained and competent rigger must directly supervise all lifting operations of material, plant and equipment, i.e. spool pieces, pipes, beams, welding machines, compressors, pumps etc.

All lifting operations involving material, plant or equipment with a mass of 20 tonnes or more requires the approval of the appointed competent person. This approval requires acceptance of a rigging study and written method statement. No crane may operate with the outriggers not supported by substantial mats, which comply with the manufacturer’s safety specifications. No load may be “walked” using a hydraulic crane without the outriggers being extended to the maximum safe extension to prevent the crane tipping over.

5.30 LIFTING TACKLE

All inspections must incorporate physical observations for damage and wear caused by corrosion. Any

manufacturers and design inspections specifications must be applied. Annual load tests on all lifting tackle will be performed. A minimum of three (3) monthly inspection of tackle will be conducted. Where equipment is located in a high exposure area, schedule more frequent inspections. Operators of equipment must perform physical inspections on tackle before use. A record of inspections must be maintained and be stored at a central control point.

5.31 EXPLOSIVE POWERED TOOLS AND CARTRIDGES


The tool will be provided with protective guards around the muzzle and a firing mechanism which only allows it to fire when held against the surface with a force twice its weight. The tool may not be modified in any way and may only be used as per the design specifications.

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ANNEXURE B:


A competent person must carry out cleaning and examinations of the tool daily or as often as is necessary to ensure the tool remains in a safe state. The explosive powered tool may not be stored in a loaded condition. A written appointment of the person trained in the use, storage, and control of explosive powered tools and cartridges must be available on record; only this person may control the storage of this equipment. Only use and store cartridges suited for the specific explosive powered tool. When not required, lock cartridges away in a safe place. The issue and return of cartridges must be recorded in a register or log book. The person accepting the cartridges must sign on issue and on return of the cartridges.

5.32 PORTABLE ELECTRICAL TOOLS


Portable electrical equipment required for construction sites must be of an adequate design and manufacture standard to withstand the working conditions on a construction site and will comply with the following:

Suitably experienced and qualified persons with a view to maintaining the equipment in a serviceable and safe condition must regularly inspect portable electrical equipment.

Each item of portable electrical equipment must be clearly marked to be identifiable and all tests and examinations recorded in the relevant register.

Testing must be undertaken as scheduled and must incorporate the following: o Inspection for visible signs of damage to or deterioration of the casing, plugs, terminals and cable

sheath. o Ensure polarity is correct, i.e. correct connections. o Operators or users of portable electrical tools must carry out a basic safety check before using

equipment, specific checks included. o Ensure correct disc is being used for purpose required; i.e. cutting or grinding. o Handles are secure and safety guards are in place. o The on/off switch is in working order.

Drilling chucks are in good condition, are lockable and the spindle key is available.

5.33 GAS WELDING AND CUTTING EQUIPMENT


All compressed gas cylinders will be individually secured in an upright position. The full and empty cylinders must be stored apart and clearly marked to prevent confusion. No storage of corrosive substances, oil or grease (flammables) in the vicinity of the cylinder storage area will be permitted. All storage areas will be well ventilated and will not be below ground level. Display the following signs at the storage facility:

"No Smoking"

"No Naked Flames"

"No Un-authorised Entry"

"Full Cylinders" and "Empty Cylinder" as appropriate.

Signs indicating the type of gas stored e.g. "Acetylene", "Oxygen", "LPG", etc.

Approved flashback arrestors must be used with all oxy-acetylene cutting equipment. No cylinders lifted by the valve caps; only a purpose made lifting cage allowed to lift gas cylinders. Keep valves of empty cylinders firmly

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ANNEXURE B:


closed to prevent "breathing". No lighted cutting torch or any other naked flame should be brought near the oxy-acetylene cylinders at any time.

No oxygen and acetylene cylinders must be used in any confined space unless under controlled circumstances where a “Hot Work Permit” has been issued. All compressed gas cylinders must be kept away from naked lights and/or any hot surfaces or heating appliances, e.g. boilers, heaters etc. In the event of any compressed gas cylinder becoming involved in a fire, the cylinder must be clearly marked and the supplier notified.

5.34 ELECTRICAL INSTALLATIONS AND MACHINERY

Notwithstanding the provisions contained in the Electrical Installation Regulations promulgated by Government Notice No. R.2920 of 23 October 1992 and the Electrical Machinery Regulations promulgated by Government Notice No. R.1953 of 12 August 1988, respectively, as amended, a contractor shall ensure that:

Before construction commences and during the progress thereof, adequate steps are taken to ascertain the presence of and guard against danger to workers from any electrical cable or apparatus which is under, over or on the site.

All parts of electrical installations and machinery are of adequate strength to withstand the working conditions on construction sites.

In working areas where the exact location of underground electric power lines is unknown, employees using jackhammers, shovels or other hand tools which may make contact with a power line, are provided with insulated protective gloves or otherwise that the handle of the tool being used is insulated.

All temporary electrical installations are inspected at least once a week and electrical machinery on a daily basis before use on a construction site by competent persons and the records of these inspections are recorded in a register to be kept on site.

The control of all temporary electrical installations on the construction site is designated to a competent person who has been appointed in writing.

5.35 FLAMMABLE SUBSTANCES STORES

Any usage and subsequent storage of flammable substances must be done to ensure that fire and explosion risks are removed and all requirements are met in accordance with local authorities bylaw’s, General Safety Regulation 4, Construction Regulation 23 and the relevant SABS Codes of Practice; SABS 0400, SABS 0177: Part II, SABS 03-1995, SABS Code of Practice 0199-1985 Air Pollution Prevention Act, 1965 (Act 45 of 1965).

5.36 HAZARDOUS CHEMICAL SUBSTANCES

The contractor needs to refer to the Hazardous Chemical Substance Regulations if any hazardous chemical substances will be used during the project.

5.37 NOISE

Where noise has been identified as a hazard the requirements of the Noise Induced Hearing Loss Regulations (NIHL) should be complied with. The following should be included in the Health and Safety Plan:

Training records required by the regulations.

Risk assessment as required by regulations as well as the engineering, admin and personal protective equipment control methods that should be implemented.

How monitoring will be carried out by an Approved Inspector. Authority according to SABS 083.

All areas that have been identified as noise areas should be marked with the correct signage.

The programme for medical surveillance for employees exposed to noise.

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ANNEXURE B:


Statement of how records will be kept safe for the stipulated period of 40 years.

5.38 ASBESTOS

The principal contractor shall ensure that any demolition work on structures that contain asbestos materials is done only by a registered Asbestos Contractor as prescribed by the Asbestos Regulations, 2001. The Principal Contractor shall notify the Directorate or its Agent, if any asbestos materials are to be used on site.

Besides the requirements listed above, should asbestos be present at the workplace, the following should be

included in the health and safety plan or as soon as its available:

Notification to the Provincial Director in writing, prior to commencement of asbestos work.

·Proof of a risk assessment (exposure level measurement) by an AIA at the worksite.

Medical surveillance programme for affected workers, should this be advised by an occupational health medical practitioner.

Proof that, where so required, an initial health evaluation of affected workers was carried out by an occupational health practitioner within 14 days after commencement of work.

Copies of the results of all assessments, exposure monitoring and a written inventory of the location of all asbestos or materials containing asbestos at the workplace.

A procedure how records will be kept safeguarded for a period of 40 years.

Statement of how records will be kept safe for the stipulated period of 40 years.

Records stipulating that demolition (if applicable) is going to be done by a registered asbestos contractor and proof that a plan of work for such demolition has been submitted to an Approved Asbestos Inspection Authority 30 days prior to commencement of the demolition.

Proof that the plan of work was approved by the asbestos AIA and submitted to the provincial director 14 days prior to commencement of demolition work together with the approved standardised procedures for demolition work.

5.39 WATER ENVIRONMENTS

If work will be done over or in close proximity to water, provision needs to be made for preventing workers from falling into water and the rescuing of workers in danger of drowning. If a worker is exposed to the risk of drowning by falling into the water, a lifejacket will be provided and worn by the worker.

5.40 HOUSEKEEPING

Suitable housekeeping will be continuously implemented on each construction site. Provision will be made for the proper storage of materials and equipment, and the removal of scrap, waste and debris at appropriate intervals.

Storage areas for materials and equipment shall be established and upheld. Precaution needs to be made for

vehicle traffic. Loose materials required will not be placed in such a manner or be allowed to accumulate on the site to obstruct

means of access to and egress from workplaces and passageways. Waste and debris are not disposed of from a high place with a chute, unless the chute complies with the following requirements:

Is adequately constructed and rigidly fastened;

If inclined at an angle of more than 45 degrees to the horizontal, is enclosed on its four sides;

if of the open type, is inclined at an angle of less than 45 degrees to the horizontal;

Where necessary, is fitted with a gate at the bottom end to control the flow of material; and

Is discharged into a container or an enclosed area surrounded by barriers. The sites will be fenced off should it be located in built-up areas or adjacent to a public way. Access will be

controlled to prevent the entry of unauthorized persons. Physical barriers shall be erected to prevent entry to

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ANNEXURE B:


unauthorised or unsafe areas. If this is not practical, signs shall be displayed at strategic locations, warning the employees, visitors and the public of the potential dangers of construction activities.

A catch platform or net will be erected above an entrance or passageway or above a place where persons work

or pass under. A danger area will be fenced if work is being performed above such entrance, passageway, or place so as to ensure that all persons are kept safe in the case of danger or possibility of persons being struck by falling objects.

5.41 AUDITS

Delta BEC shall appoint a representative to perform regular audits (at least once a month) as per agreement with the client on the project. The representative will report compliance levels to Delta BEC.

Delta BEC reserves the right to stop any construction work which does not comply with the requirements of the

agreed Health and Safety Plan. The principal contractor needs to perform the same function on their subcontractors.

6. GENERAL NOTE

PLEASE NOTE: that this specification might not contain all the relevant documents and requirements and it is therefore the responsibility of the contractor to do a proper risk assessment to understand all the risk associated to their scope of work after the first site meeting and then update their health and safety plans accordingly.

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ANNEXURES JULY 2015

ANNEXURE C: CIVIL SPECIFICATIONS 221

ANNEXURE C: CIVIL SPECIFICATIONS

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Tender no. : B03/2015


JULY 2015

TENDER DOCUMENT







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i JULY 2015

Table of Contents

PSA GENERAL ................................................................................................................................... 1 PSC SITE CLEARANCE ............................................................................................................................. 4 PSD EARTHWORKS ................................................................................................................................ 5 PSDB EARTHWORKS (PIPE TRENCHES) ................................................................................................... 6 PSG CONCRETE (STRUCTURAL)…. ......................................................................................................... 7 PSL MEDIUM-PRESSURE PIPELINES ..................................................................................................... 8 PSLB BEDDING (PIPES) ............................................................................................................................ 9 PSLD SEWERS ......................................................................................................................................... 10 PSLE STORMWATER DRAINAGE ........................................................................................................... 11 PSMF BASE .............................................................................................................................................. 14

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1 JULY 2015


PS20 APPLICABLE STANDARDIZED SPECIFICATIONS

For the purposes of this Contract, the latest editions, including all amendments, of the following SANS 1200 Standardized Specifications shall apply: SANS 1200 A : General (1986) SANS 1200 C : Site clearance (1980 Amended 1982) SANS 1200 D : Earthworks (1988) SANS 1200 DB : Earthworks (pipe trenches) (1989) SANS 1200 DK : Gabions and pitching (1996) SANS 1200 DM : Earthworks (Roads Subgrade) (1981) SANS 1200 G : Concrete (Structural) (1982) SANS 1200 L : Medium-pressure pipelines (1983) SANS 1200 LB : Bedding (pipes) (1983) SANS 1200 LD : Sewers (1982) SANS 1200 LE : Stormwater drainage (1982) SANS 1200 MF : Base (1981) Variations and additions to the following SANS 1200 Standardized Specifications are given in Portion 2 of the Project Specifications: SANS 1200 A : General SANS 1200 C : Site clearance SANS 1200 D : Earthworks SANS 1200 DB : Earthworks (pipe trenches) SANS 1200 G : Concrete (Structural) SANS 1200 L : Medium-pressure pipelines SANS 1200 LB : Bedding (pipes) SANS 1200 LD : Sewers SANS 1200 LE : Stormwater drainage SANS 1200 MF : Base

PORTION 2 VARIATIONS AND ADDITIONS TO THE STANDARDIZED SPECIFICATIONS FOR THIS CONTRACT

The following variations and additions to the SANS 1200 Standardized Specifications referred to in the last clause of Portion 1 apply to this Contract. The prefix PS indicates an amendment to SANS 1200. The letters and numbers following these prefixes respectively indicate the relevant Standardized Specification and clause numbers in SANS 1200 to which the variation or addition thereunder applies.

PSA GENERAL PSA 5.3 PROTECTION OF EXISTING STRUCTURES REPLACE “Machinery and Occupational Safety Act, 1983 (Act No 6 of 1983)" WITH "Occupational

Health and Safety Act, 1993 (Act No 85 of 1993), as amended," AND INSERT THE FOLLOWING AFTER "(Act No. 27 of 1956)": "as amended".

PSA 5.4 PROTECTION OF OVERHEAD AND UNDERGROUND SERVICES REPLACE THE HEADING AND THE CONTENTS OF SUBCLAUSE 5.4 WITH THE FOLLOWING:

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2 JULY 2015

PSA 5.4 LOCATION AND PROTECTION OF EXISTING SERVICES PSA 5.4.1 Location of existing services

Before commencing with any work in an area, the Contractor shall ascertain the presence and actual position of all services which can reasonably be expected by an experienced and competent contractor to be present on, under, over or within the Site. Without in any way limiting his liability in terms of the Conditions of Contract in relation to damage to property and interference with services, the Contractor shall, in collaboration with the Engineer, obtain the most up-to-date plans as are available, showing the positions of services existing in the area where he intends to work. Neither the Employer nor the Engineer offers any warranty as to the accuracy or completeness of such plans and because services can often not be reliably located from plans, the Contractor shall ascertain the actual location of services depicted on such plans by means of careful inspection of the Site. Thereafter, the Contractor shall, by the use of appropriate methodologies, carefully expose the services at such positions as are agreed to by the Engineer, for the purposes of verifying the exact location and position of the services. Where the exposure of existing services involves excavation to expose underground services, the further requirements of subclauses 4.4 and 5.1.2.2 of SANS 1200 D (as amended) shall apply. The aforesaid procedure shall also be followed in respect of services not shown on the plans but which may reasonably be anticipated by an experienced Contractor to be present or potentially present on the site. All services, the positions of which have been determined as aforesaid at the critical points, shall henceforth be designated as 'known services’ and their positions shall be indicated by the Contractor on a separate set of drawings, a copy of which shall be furnished to the Engineer without delay. As soon as any service which has not been identified and located as described above is encountered on, under, over or within the site, it shall henceforth be deemed to be a known service and the aforesaid provisions pertaining to locating, verifying and recording its position on the balance of the site shall apply. The Contractor shall notify the Engineer immediately when any such service is encountered or discovered on the Site. Whilst he is in possession of the Site, the Contractor shall be liable for all loss of or damage as may occur to (a) known services, anywhere along the entire lengths of their routes, as may reasonably be

deduced from the actual locations at which their positions were verified as aforesaid, due cognizance being taken of such deviations in line and level which may reasonably be anticipated, and

(b) any other service which ought reasonably to have been a known service in accordance with the provisions of this clause,

The Contractor shall also be liable for consequential damage in regard to (a) and (b), whether caused directly by the Contractor’s operations or by the lack of proper protection. No separate payment will be made to the Contractor in respect of his costs of providing, holding available on the Site and utilising the said detecting and testing equipment, nor for any costs incurred in preparing and submitting to the Engineer the Drawings as aforesaid. These costs shall be deemed included in the Contractor’s other tendered rates and prices included in the Contract.

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3 JULY 2015

Payment to the Contractor in respect of exposing services at the positions agreed by the Engineer and as described above will be made under the payment items (if any) as may be provided for in the respective sections of the specifications pertaining to the type of work involved.

PSA 5.4.2 Protection during construction

The Contractor shall take all reasonable precautions and arrange its operations in such a manner as to prevent damage occurring to all known services during the period which the Contractor has occupation and/or possession of the Site. Services left exposed shall be suitably protected from damage and in such a manner as will eliminate any danger arising therefrom to the public and/or workmen, all in accordance with the requirements of the prevailing legislation and related regulations.

Unless otherwise instructed by the Engineer, no services shall be left exposed after its exact

position has been determined and all excavations carried out for the purpose of exposing underground services shall be promptly backfilled and compacted. In roadways, the requirements of subclause 5.9 of SANS 1200 DB should be observed. In other areas compaction is to be to 90% modified AASHTO density.

PSA 7 TESTING PSA 7.1 PRINCIPLES PSA 7.2 APPROVED LABORATORIES REPLACE THE CONTENTS OF SUBCLAUSE 7.2 WITH THE FOLLOWING: "Unless otherwise specified in the relevant specification or elsewhere in the Project Specification,

the following shall be deemed to be approved laboratories in which design work, or testing required in terms of a specification for the purposes of acceptance by the Engineer of the quality of materials used and/or workmanship achieved, may be carried out:

(a) Any testing laboratory certified by the South African National Accreditation Systems (SANAS)

in respect of the nature and type of testing to be undertaken for the purposes of the Contract; (b) Any testing laboratory owned, managed or operated by the Employer or the Engineer;

(c) Any testing laboratory established and operated on the Site by or on behalf of the Employer or the Engineer.

(d) Any other laboratory that the Engineer approves in his absolute discretion."

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4 JULY 2015

PSC SITE CLEARANCE PSC 3 MATERIALS PSC 3.1 DISPOSAL OF MATERIAL

ADD THE FOLLOWING: "The Contractor shall obtain his own dumping sites for the disposal of material and all transport costs shall be included in the rates tendered for site clearance."

PSC 5 CONSTRUCTION PSC 5.2 CUTTING OF TREES PSC 5.2.3 Preservation of trees PSC 5.2.3.2 Individual trees

REPLACE THE LAST SENTENCE WITH THE FOLLOWING: "An amount of R1000,00 will be deducted from moneys due to the Contractor as a penalty for every tree that is damaged or removed unnecessarily."

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5 JULY 2015

PSD EARTHWORKS PSD 5 CONSTRUCTION PSD 5.1 PRECAUTIONS PSD 5.1.1 Safety PSD 5.1.1.1 Barricading and lighting REPLACE "Machinery and Occupational Safety Act, 1983 (Act 6 of 1983)" WITH “Occupational

Health and Safety Act, 1993 (Act 85 of 1993)". PSD 5.1.1.2 Safeguarding of excavations REPLACE "Machinery and Occupational Safety Act" WITH "Occupational Health and Safety Act, 1993

(Act 85 of 1993)". PSD 5.1.2 Existing services PSD 5.1.2.2 Detection, location and exposure REPLACE THE CONTENTS OF SUBCLAUSE 5.1.2.2 WITH THE FOLLOWING:

"The exposure by the Contractor of underground services, as required in terms of subclause 5.4 of SANS 1200 A (as amended) shall be carried out by careful hand excavation at such positions and to such dimensions as are agreed to by the Engineer. Unless otherwise instructed or agreed by the Engineer, no service shall be left exposed after its exact position has been determined and all excavations carried out for the purposes of exposing underground services shall be promptly backfilled and compacted to the following densities: (a) In roadways: 90% Mod AASHTO density; and (b) In all other areas: 93% Mod AASHTO density. Where hand excavations to expose underground services have to be carried out in roadways, the Contractor shall reinstate the road layerworks in accordance with the provisions of subclause 5.9 of SANS 1200 DB. Payment in respect of exposing the services by means of hand excavation as described above, will be made in accordance with subclause 8.8.4 of SANS 1200 A. Payment in respect of reinstating layerworks in roadways will be made in accordance with subclause 8.3.6.1 of SANS 1200 DB."

PSD 5.2.5 Transport for earthworks REPLACE THE CONTENTS OF SUBCLAUSE 5.2.5 WITH THE FOLLOWING: "The transport of all excavated materials, irrespective of the distance and source, shall be deemed

to be free-haul, the cost of which is included in the Contractor’s tendered rates and prices for the excavation of the materials. No separate compensation shall apply for the transportation of excavated materials."

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6 JULY 2015

PSDB EARTHWORKS (PIPE TRENCHES) PSDB 5.6 BACKFILL PSDB 5.6.3 Disposal of soft excavation material

REPLACE THE WORDS "unless otherwise required in the project specification." AT THE END OF SUBCLAUSE 5.6.3 WITH: "… or to spoil in accordance with the requirements of subclause PSD 5.2.2.3, as instructed by the Engineer.”

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7 JULY 2015

PSG CONCRETE (STRUCTURAL) PSG 5 CONSTRUCTION PSG 5.1 REINFORCEMENT PSG 5.1.2 Fixing

ADD THE FOLLOWING: "The Engineer will inspect the reinforcing after it has been fixed in place, the formwork has been cleaned, cover blocks have been positioned, and before concreting commences. Welding of reinforcing steel will not be permitted."

PSG 5.1.3 Cover

ADD THE FOLLOWING: "The distance between pipes in the concrete and the reinforcing steel shall nowhere be less than (a) 40 mm or (b) 5 mm plus the maximum size of the coarse aggregate, whichever is the largest.

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8 JULY 2015

PSL MEDIUM-PRESSURE PIPELINES PSL 3.7 OTHER TYPES OF PIPES PSL 3.7.2 Polyethylene pipes

REPLACE THE CONTENTS OF THIS SUBCLAUSE WITH THE FOLLOWING: "Polyethylene pipes shall be HDPE type IV pipes with compression fittings and shall comply with SABS 533 Part II."

PSL 3.9 CORROSION PROTECTION PSL 3.9.2 Steel pipes PSL 3.9.6 Corrosive soil

ADD THE FOLLOWING: "Where shown on the Drawings, steel pipes in contact with corrosive soil shall be wrapped with Densopol 80 HT or an equivalent approved product, strictly in accordance with the manufacturer's instructions."

PSL 5 CONSTRUCTION PSL 5.6 VALVE AND HYDRANT CHAMBERS PSL 5.6.1 General

REPLACE THE WORDS "drawing L-1" IN THE SECOND LINE WITH "the Drawings".

PSL 7 TESTING PSL 7.3 STANDARD HYDRAULIC PIPE TEST PSL 7.3.1 Test pressure and time of test PSL 7.3.1.2 The maximum working pressure for the different pipes is indicated by the class of the pipe.

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9 JULY 2015

PSLB BEDDING (PIPES) PSLB 3 MATERIALS PSLB 3.1 SELECTED GRANULAR MATERIAL

REPLACE THE CONTENTS OF THIS SUBCLAUSE WITH THE FOLLOWING: "Selected granular material shall have a PI not exceeding 6 and shall be free from sharp-edged particles exceeding 19 mm."

PSLB 3.3 BEDDING

ADD THE FOLLOWING: "uPVC and HDPE pipes are deemed to be flexible pipes for the purposes of this subclause."

PSLB 3.4 SELECTION PSLB 3.4.1 Suitable material available from trench excavation

REPLACE THE WORDS "(but is not required)" IN THE FIFTH LINE WITH THE WORDS "(at his own cost)".

PSLB 8 MEASUREMENT AND PAYMENT PSLB 8.1 PRINCIPLES PSLB 8.1.5 Disposal of displaced material

REPLACE THE CONTENTS OF THIS SUBCLAUSE WITH THE FOLLOWING: "Material displaced by the pipeline and by imported material from sources other than trench excavation, shall be disposed of at an approved site furnished by the Contractor. No haulage is payable for such material."

PSLB 8.1.6 Free-haul

DELETE THE WORDS "of 0,5 km" IN THE FIRST LINE OF THIS SUBCLAUSE.

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10 JULY 2015

PSLD SEWERS PSLD 3 MATERIALS PSLD 3.5 MANHOLES, CHAMBERS, ETC PSLD 3.5.2 Precast concrete sections

ADD THE FOLLOWING:

"Sectional spun-concrete cylinders shall be manufactured from dolomitic aggregate."

PSLD 5 CONSTRUCTION PSLD 5.9 CONNECTING SEWERS PSLD 5.9.1 Location and details DELETE THE FOLLOWING FROM THE FIRST PARAGRAPH:

"or required in terms of the Project Specifications." DELETE THE SECOND PARAGRAPH.

PSLD 8 MEASUREMENT AND PAYMENT PSLD 8.2 SCHEDULED ITEMS PSLD 8.2.11 Connection to existing sewer at

REPLACE THIS ITEM WITH THE FOLLOWING: "PSLD 8.2.11 Connection to existing sewer ........................................................................................ Unit: sum

The tendered sum shall include full compensation for excavation, making an opening in the existing manhole, installing new pipes in the new opening, breaking out and modifying the channelisation inside the manhole to suit the new pipe layout, ensuring the water tightness of the new connection, supplying all the necessary materials, removing surplus material and debris, all labour and equipment required to make the connection."

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11 JULY 2015

PSLE STORMWATER DRAINAGE

ADD THE FOLLOWING SUBCLAUSE:

"PSLE 3.6 MATERIALS FOR SUBSURFACE DRAINS

(a) Pipes and fittings

Pipes for subsurface drains shall be normal duty, perforated or slotted uPVC pipes complying with SANS 791 or structured wall HDPE pipes complying with SANS 21138. Fittings shall be heavy duty and shall also comply with SABS 791. The size of the perforations in perforated pipes shall in all cases be 8 mm in diameter ± 1,5 mm, and the number of perforations per metre shall not be less than 26 for 100 mm pipes and 52 for 150 mm pipes. Perforations shall be spaced in two rows for 100 mm pipes and in four rows for 150 mm pipes, as shown on the Drawings. Slotted pipes shall have a slot width of 8 mm with a tolerance of 1,5 mm in width. The arrangement of the slots is subject to the Engineer's approval, but the total slot area shall not be smaller than that specified for perforations.

(b) Crushed stone Crushed stone shall be 19 mm single-sized and shall comply with the requirements of SABS 1083.

(c) Geotextiles

Geotextiles shall be a non-woven, spun or thermic-bonded continuous filament fabric consisting of at least 85% by mass of polypropylene, polyester or other approved material and manufactured for civil-engineering applications by a recognised manufacturer."

"PSLE 5.8 CONSTRUCTION OF SUBSURFACE DRAINS

After the completion of the excavations, the bottom portion of the trench shall be lined with geotextile sheeting as shown on the Drawings. The top edges of the vertical portions of the geotextile sheeting shall be tacked to the sides of the excavations with nails or by another suitable approved means. An overlap of at least 200 mm shall be provided at each joint. Geotextile sheeting damaged during the installation or construction shall be replaced at the Contractor's cost. A layer of crushed stone of the thickness shown on the Drawings shall be placed on the geotextile sheeting and lightly tamped and finished to the required gradient. Pipes of the required size shall be firmly bedded on the permeable material, true to level and grade, and coupled where required. The trench shall then be backfilled with crushed stone to the height above the pipes shown on the Drawings or as directed by the Engineer. Crushed stone shall be placed in layers of not more than 300 mm at a time and shall be lightly compacted. Care shall be taken to prevent the contamination of crushed stone during construction of the subsurface drains and all material contaminated by soil or silt shall be removed and replaced by the Contractor at his own expense.

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12 JULY 2015

Perforated and slotted pipes shall be joined by couplers. Perforated pipes shall be laid with the perforations at the top or at the bottom, as directed. The higher end of subsurface drain pipes shall be sealed off with a cap. The lower end of the pipe shall be built into a concrete head wall providing a positive outlet, or it shall be connected to the stormwater pipes or culverts. After all the crushed stone filter material and the protruding vertical filter material have been placed, the protruding vertical sections of the geotextile sheeting shall be folded back across the filter material so that the filter material will be completely enwrapped in the geotextile. An overlap of at least 200 mm shall be provided between the portions folded back. The remainder of the trench shall be immediately backfilled with approved material preferably obtained from the excavations, in layers not exceeding 150 mm and compacted to 90% of modified AASHTO density, unless otherwise ordered by the Engineer. The trench shall be specially protected against the ingress of water, soil and silt until the backfilling with material has been completed. Permeable material in subsoil drains shall not be taken to the surface but shall be discontinued at such heights as will be determined by the Engineer. Any section of a subsurface drain constructed with pipes without perforations or slots shall be backfilled with backfill material as described in SANS 1200DB. Suitable excavated material may be used for backfilling. Payment for excavations as well as for backfilling material will be made under SABS 1200 DB."

PSLE 8 MEASUREMENT AND PAYMENT PSLE 8.2 SCHEDULED ITEMS

ADD THE FOLLOWING ITEMS: "PSLE 8.2.14 Pipes in subsurface drains:

(a) Kaytech or similar approved geopipe complete with couplings: (i) (Diameter)…. ........................................................................................ Unit: m (ii) Etc for other diameters (b) Heavy-duty fittings: (i) (Type and diameter indicated) .................................................... Unit: number (ii) Etc for other types and diameters The tendered rates per metre of pipe measured in place along its centre line including the length of fittings shall include full compensation for procuring, furnishing, laying and jointing the pipes as specified. The tendered rates for fittings shall include full compensation for procuring, furnishing, laying and jointing the fittings as specified, irrespective of the type of fitting.

PSLE 8.2.15 Geofabric……………… ...................................................................................... Unit: m²

The filter fabric will be measured in place after installation.

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13 JULY 2015

The tendered rate shall include full compensation for procuring, supplying, cutting, overlapping, jointing, placing and protecting the Kaytech A4 bidim or similar approved filter fabric as specified, as well as for wastage.

PSLE 8.2.16 Crushed stone in subsurface drains: ........................................................... Unit: m³

The tendered rate shall include full compensation for procuring, supplying, transporting and placing the material as specified. The quantity shall be calculated from the authorised dimensions. Backfill material will be paid under SABS 1200 DB.

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14 JULY 2015

PSMF BASE PSMF 3 MATERIALS PSMF 5.4 PLACEMENT AND COMPACTION OF A BASE OTHER THAN A WATER-BOUND MACADAM BASE PSMF 5.4.4 Compaction

REPLACE THE CONTENTS SUBCLAUSE 5.4.4.2 WITH THE FOLLOWING: "Construction of building platforms shall be in accordance to Drawing number P13088-TN-BC-02-EWD-001.”

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ANNEXURES JULY 2015

ANNEXURE D: ELECTRICAL SPECIFICATIONS 233

ANNEXURE D: ELECTRICAL SPECIFICATIONS

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JULY 2015

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ORBIT FET Colleges

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i JULY 2015

Table of Contents

1 NOTES TO TENDERERS ........................................................................................................... 1

2 DESCRIPTIONS OF THE WORKS ............................................................................................... 1 2.1 SCOPE OF WORK .............................................................................................................................................. 1 2.2 EXTENT OF THE WORKS ................................................................................................................................... 1

3 SPECIFICATIONS .................................................................................................................... 2 3.1 STANDARD SPECIFICATIONS ............................................................................................................................ 2 3.2 PROJECT SPECIFICATIONS RELATING TO STANDARD SPECIFICATIONS ............................................................ 2 3.3 GENERAL SPECIFICATIONS APPLICABLE TO SCOPE OF WORKS ....................................................................... 5

4 SCHEDULE OF EQUIPMENT ................................................................................................... 12

5 PROVISIONAL BILLS OF QUANTITIES ..................................................................................... 13

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ANNEXURE D: ELECTRICAL SPECIFICATIONS 1 JULY 2015

ANNEXURE C: ELECTRICAL SPECIFICATIONS

1 NOTES TO TENDERERS

1. Tenderers must refer to the Principal Agreement Notes to Tenderers and Preliminaries and make allowances in their price where necessary. All Preliminaries pertaining to the electrical subcontract must be incorporated in the main contract and not separately in this electrical bill of quantities.

2. Tenderers must correctly complete the provisional bills of quantities and form of tender.

2 DESCRIPTIONS OF THE WORKS

2.1 SCOPE OF WORK

This contract includes the electrical work required for the construction of new classrooms at the Orbit FET Colleges, Brits Campus, as described by the drawings and specifications included herein. Specifications and drawings (where they form part of the Tender) are to be read in conjunction with each other. Should any part of the specification or drawings not be clear, the engineer should be contacted for clarification. "Engineer" shall be deemed to mean the authorised representative of the employer responsible for the design and/or oversight of the electrical component of this installation.

2.2 EXTENT OF THE WORKS

Review and confirm the electrical design is understood;

Procurement of all electrical equipment required for the successful electrical installation, as defined by the electrical drawings and specifications;

Transportation of electrical equipment and materials to site;

Establishment of the contractor’s office;

Erection of temporary hoarding to separate construction and installation areas from public areas;

All signage as may be required in terms of the OHS Act;

Installation of new electrical equipment and materials as per scope of works, specifications and drawings;

Installation of new wireways;

Commissioning of the electrical installation;

Conducting acceptance tests (to be witnessed by the Engineer);

Submission of documentation as prescribed in Client Requirements;

Delivery of spares and attic stock; and

Finishing the site (removal of all hoarding, unused installation material, decommissioned materials and components, building rubble).

Exclusions The following items are expressly excluded and will be the responsibility of the employer, unless otherwise agreed in writing:

Any application fees relating to the electrical connection, if applicable. These costs will be borne by the employer. However, the electrical subcontractor will be responsible for liaising with the supply authority.

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3 SPECIFICATIONS

3.1 STANDARD SPECIFICATIONS

All local and municipal regulations pertaining to building codes, health and safety requirements;

SANS 10400:2010: The application of the National Building Regulations

SANS 10142:2012: The wiring of premises

South African Health and Safety Regulations (OSHACT).

3.2 PROJECT SPECIFICATIONS RELATING TO STANDARD SPECIFICATIONS

3.2.1 POWER SUPPLY AND OTHER SERVICES

The Contractor must make his own arrangements concerning the supply of electrical power and water. No direct payment will be made for the provision of electrical, power, water and other services. The cost of providing these services will be deemed to be included in the Contractor’s offer for the various items of work for which these services are required.

3.2.2 CONSTRUCTION IN CONFINED AREAS

It may be necessary for the Contractor to work in confined and restricted areas.

3.2.3 CONTRACTOR'S SITE OFFICE AND SITE ESTABLISHMENT

The Contractor to provide his own site office if required of which the Location of the site office to be agreed with the Employer.

3.2.4 SECURITY

The Contractor shall be responsible for the security of his personnel and constructional plant on and around the site of the works and for the security of his camp, and no claims in this regard will be considered by the Employer.

3.2.5 INSURANCE

The Contractor shall be required to take out adequate insurance in order to cover his/her obligations in terms of the Contract and to keep them current for the duration of the Contract.

3.2.6 STANDARD OF WORKMANSHIP

All work covered by this specification shall be carried out by a registered electrical contractor, in accordance with the conditions in clauses set out in the preamble. Where any aspect of the work is not specifically mentioned in these clauses, SANS 10142-1 shall apply.

Workmanship shall be of a high standard and all tubing and wiring shall be carried out by the Licensed Electrical Wireman assisted by competent employees. The Engineer may, at any time during the course of construction reject any work which is not carried out to his satisfaction and it shall be brought up to standard at the expense of the Electrical Contractor. For the purpose of this condition, tubing shall mean bending, placing, assembling and fixing of all conduit and accessories used in the electrical installation.

On completion of each sub-section of the contract, the Engineer shall be contacted in order that a detailed inspection may be made, to determine whether the quality of workmanship has been satisfactorily carried out. The Electrical Contractor shall at all times be responsible for the quality of materials and workmanship in his contract.

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3.2.7 MATERIALS

All materials and fittings used shall be approved and conform to those specified in the schedules of this specification. Any variance from these standards will not be allowed except, with written consent of the Engineer. In all cases, reference shall be made to the relevant SANS specifications where such specifications apply and are available for general application. The Electrical Contractor shall place orders for specified materials and equipment promptly upon being awarded the contract. No excuse or proposed substitution will be considered for materials and equipment due to unavailability unless proof is submitted that firm orders were placed within 14 days of the contract being awarded. Delay in the works owing to non-delivery of materials will be considered as a cause for delay in completing the contract works. The Electrical Contractor shall, if called upon to do so, submit samples of materials, equipment or individual components for examination or testing to the Engineer and/or other parties as instructed.

3.2.8 SUPERVISION OF CONTRACT

The Electrical Contractor shall employ on the building at all times a competent foreman or charge hand and any instruction given to him by the Engineer shall be deemed to have been given to the Electrical Contractor, except where such instructions or information herein mentioned or inferred as having to be given in writing.

3.2.9 PROGRESS OF WORK

On acceptance of a tender the work shall be put in hand immediately and a sufficient number of workmen and assistants employed to ensure such progress is commensurate with the general progress of the undertaking. Work shall at all times be commensurate with the general progress of the building and the Electrical Subcontractor shall fully acquaint himself with the Principal Contractor's construction programme with which he shall comply. If, in the opinion of the Engineer, the work is being unduly delayed the Electrical Subcontractor shall, upon being called upon to do so, increase the number of men employed to promote that rate of progress to the required extent. Where partial occupation of the building is required during building operations, the Electrical Contractor shall arrange his work programme accordingly.

3.2.10 COMPLIANCE WITH LAWS AND REGULATIONS

The whole of the work shall be carried out in strict accordance with the current edition of SANS10142-1, the "Occupational Health and Safety Act 85 of 1993" and the local municipal regulations and bylaws.

3.2.11 DISCREPANCIES

All drawings shall be regarded as diagrammatic and all positions and dimensions shown on drawings are approximate and shall be verified on site. No extra will be allowed for alterations which result from lack of verification of positions and/or dimensions. Should there appear to be any discrepancy, or lack of agreement in respect of description, dimensions or quantities between various documents, the matter shall be referred by the Electrical Contractor to the Engineer for decision.

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3.2.12 SANS REGULATIONS AND SPECIFICATIONS

The Electrical Contractor shall acquaint himself with the current SANS regulations / specifications and any other regulation / specification that may apply to this contract. No breaches will be accepted on account of lack of knowledge of such specifications or regulations.

3.2.13 SITE MEETINGS

Site meetings may be held during the course of the contract. Such meetings shall be convened by the Engineer at a time to be determined after the awarding of the main contract. The Electrical Contractor, or his representative, may be required to attend all such meetings, in addition to normal visits to the site as arranged with the Engineer.

3.2.14 INSPECTING AND TESTING

Before submission of a completion notice, the Electrical Contractor shall carry out his own testing to ensure that the installation complies with SANS 10142-1 read in conjunction with applicable bylaws and the detailed requirements as set out in this specification. On completion, the whole installation will be required to be tested by the Electrical Contractor in the presence of our representative (Installations Supervisor). A compliance certificate shall be completed by the Electrical Contractor and submitted to the Engineer.

3.2.15 VARIATION

The Electrical Contractor shall be responsible for seeing that he is issued with variation orders during the progress of the work, as claims for extras will not be recognised after completion of the contract unless the corresponding variation orders have been issued during the course of the works. Such variation orders shall be priced by the Electrical Contractor within seven (7) days of the date of issue and forwarded to the Engineer. At the time of the award of the contract for the electrical installation, the successful Electrical Contractor shall supply a list of rates for materials and labour for the calculation of additions and omissions.

3.2.16 HANDING OVER OF WORKS

No portion of the installation will be accepted until it has satisfactorily passed tests to the satisfaction of the Engineer or his representative.

3.2.17 GUARANTEE

The whole of the installation and fittings carried out and supplied under the electrical contract, shall be handed over in full working order and the best of their respective kinds, and shall be guaranteed for a period of 12 months from the date of completion of the main contract and any faults or defects in materials or workmanship shall be made good free or charge during such period.

3.2.18 SLEEVES AND DRAWINGS

Where sleeves are laid across roads etc., the back filling will conform to the requirements of the Engineer and positions will be marked up on the “as-built” drawings. Accurate dimensioned drawings of these services in relation to buildings will be submitted together with the “As-built” drawings on completion of the contract.

3.2.19 "AS-BUILT" DRAWINGS

The Electrical Contractor must submit two copies of approved marked up drawings of the whole electrical installation, showing details and positions of all services actually installed in the works. All cable joints, markers, etc., must be accurately dimensioned on the drawings. One copy shall be affixed to the internal surface of the main distribution board door by means of a clear plastic type pocket.

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3.2.20 ADDITIONAL TERMS OF ACCEPTANCE OF TENDER

Tenderers are cautioned that previous projects / electrical reticulation undertaken by the aforesaid parties under contract to the employer which have proved to be either unreliable and/or unserviceable and/or unsupported by the suppliers in terms of spares, technical documentation, service etc., shall render tenders liable to disqualification where applicable. Furthermore, contractors who have failed to provide adequate service levels or have failed to give timeous response to product/technical enquires, or have frequently defaulted on repair turn-around times, or ignored or refused to meet contractual obligations under previous tender enquires, or have been unable/unwilling to stock product, recommended spares, will also not be considered under this enquire.

3.3 GENERAL SPECIFICATIONS APPLICABLE TO SCOPE OF WORKS

The electrical contractor shall note which clauses are relevant to this contract: 3.3.1 Wiring 3.3.2 Wires 3.3.3 Conduit 3.3.4 Trenching 3.3.5 Chasing of Concrete 3.3.6 Earthing 3.3.7 Distribution Boards 3.3.8 Earth Leakage Relays 3.3.9 230 V Socket Outlets 3.3.10 Light Switches 3.3.11 Light Fittings 3.3.12 Photo-Electric Cell 3.3.13 Cables

3.3.1 WIRING

All wiring shall be carried out in the "loop in" system and looping shall be done only at switches, ceiling roses, certain fittings and similar devices. Joints in the wiring will not be permitted. The lead and return conductors of each circuit shall be drawn into the same conduit. The cutting away of wire strands from the individual cores will not be allowed.

3.3.2 WIRES

All conductors used shall be PVC insulated. All sub-circuit earth wires shall be PVC insulated and coloured green. Phase wires shall be coloured red, white or blue and the neutral conductor black. In the case of lighting circuits, the switch wire may be coloured in any other distinctive colour other than green, yellow or black. Circuit wire sizes are included in the Electrical Schematic Diagram attached to this document. The end strands of all circuit wires are to be tightly twisted together on termination into switches, socket outlets, distribution boards, etc. If the end is to be made off into a lug, the correct lug-crimping tool shall be employed for the corresponding conductor size used.

3.3.3 CONDUIT

All conduits and accessories shall conform to the relevant SANS specifications. All conduit installations shall be carried out in the "loop in" system.

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3.3.3.1 PVC CONDUIT

PVC conduit may only be used if the conduit is recessed. For surface-mount applications, only galvanised conduits may be used (see Section 3.3.3.2 below). The Electrical Contractor shall allow for a separate green PVC covered earth wire to be drawn into all conduits in order to earth all light fittings, socket outlets, distribution boards, water heaters, cookers, etc. All conduit joints shall be securely bonded by means of an approved PVC adhesive. PVC conduit terminations into distribution boards, socket outlet boxes, switch boxes, etc. shall be made by means of threaded PVC conduit adapters bonded to the conduit end, and PVC locking nuts. Conduits merely pushed into the above box knockout holes will not be permitted under any circumstances.

Back entry boxes shall not be used in reinforced concrete structures.

Galvanised extension rings shall be used for light points when PVC boxes are used.

All conduit-coupling joints in concrete slabs shall be reinforced by placing and binding a short section of conduit across the coupling joint.

All light switch boxes, socket outlet boxes and telephone outlet boxes shall be galvanised boxes.

Galvanised conduit shall be used in columns, concrete walls and beams.

3.3.3.2 GALVANISED CONDUIT

All surface-mount conduits must be galvanised and not PVC. All galvanised conduits must be supported by galvanised saddles at intervals of 1.5 m or less. Galvanised conduits installed in coastal areas shall be painted or powder-coated to improve resistance to corrosion. The colour shall be finalised with the engineer or employer on site. Galvanised conduits shall be smooth inside and shall not flake when the conduit is bent. Before use, conduit shall be carefully scrutinised to ensure smoothness of bore and that it is not damaged in any way. Any conduit from which the galvanising has flaked during bending or which has been split, flattened or damaged in any way, shall be rejected. All conduit ends are to be cleaned of all sharp edges, neatly rounded off and reamed. Conduit ends shall be finished off by means of galvanised locknuts and brass bushes. Alternatively, conduits may be terminated by using couplings and male brass bushes. Joints shall be tightly screwed up and where embedded in concrete or where running joints with long threads are used, a coating of red lead shall be applied.

3.3.3.3 GENERAL

Where a conduit is to be surface mounted, only galvanised saddles may be employed. Hooks, crampets or tungsten pins will not be permitted. Walls shall be drilled with a tungsten tipped bit and either patented lead, grouted bolts, rawl or plastic plugs may be used for the fixing of saddles or other accessories. Where switches, socket outlets, etc., occur in brickwork, a masonry cutting machine shall be employed to provide the necessary chase. The Electrical Contractor shall make allowance in his tender for all chasing and making good of brickwork, plaster, etc., as no extras will be granted for the omission thereof. Conduits installed in reinforced concrete slabs shall be placed above the bottom reinforcement bars to allow full concrete cover as indicated on the Structural Engineer's drawings.

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The Electrical Contractor shall make every effort to avoid the crossing of conduits in reinforced concrete slabs. Where such crossings are unavoidable, the crossing shall be made in ribs or beams, the lower conduit being set into the rib or beam. The Electrical Contractor shall notify the Engineer in good time, minimum 24 hours, as to his completion of a conduit installation, in order that the work may be inspected and checked in his presence and corrected, if necessary, before concrete is cast.

3.3.4 TRENCHING

3.3.4.1 GENERAL

The Electrical Contractor shall be responsible for all trenching excavations unless specified to the contrary. The Contractor shall, before trenching commences, familiarise himself with the routes and site conditions and the procedure and order of doing the work shall be planned in conjunction with the general construction programme for other services and building requirements. The Contractor shall acquaint himself with the position of all the existing services such as stormwater pipes, water mains, sewer mains, gas pipes, electrical cables, telephone cables, etc. before any excavations are commenced. For this purpose he shall approach the Engineer, the local municipal authority and any other authority which may be involved, in writing. The Contractor will be held responsible for damage to any existing services brought to his attention by the relevant authorities and shall be responsible for the cost of repairs. The Contractor shall take all the necessary precautions and provide the necessary warning signs and/or lights to ensure that the public and/or employees on site are not endangered. The Contractor shall ensure that the excavations will not endanger existing structures, roads, railways, other site constructions or other property.

3.3.4.2 MECHANICAL EXCAVATORS

Power driven mechanical excavators may be used for trenching operations provided that they are not used in close proximity to other plant, services or other installations likely to be damaged by the use of such machinery. The use of power driven mechanical excavators shall be subject to the approval of the Engineer. Should the excavator produce trenches that exceed the required dimensions, payment based on volumetric excavation rates will be calculated on the required dimensions only.

3.3.4.3 ROUTES

Trenches shall connect the points shown on the drawings in a straight line. Any deviations due to obstructions or existing services shall be approved by the Engineer beforehand. The Engineer reserves the right to alter any cable route or portion thereof in advance of cable laying. Payment in respect of any additional or wasted work involved shall be at the documented rates. The removal of obstructions along the cable routes shall be subject to the approval of the Engineer.

3.3.4.4 SHORING AND WATERLOGGING

The Contractor shall provide shoring for use in locations where there is a danger of the sides of the trench collapsing due to waterlogging or other ground conditions. Refer to the Occupational Health and Safety Act. The strength of shoring must be adequate for site conditions prevailing and the shoring must be braced across the trench.

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The Contractor shall provide all pumps and equipment required to remove accumulated water from trenches. Water or any other liquid removed shall be disposed of without any nuisance or hazard.

3.3.4.5 TRENCHING DETAIL

Trenching shall be programmed in advance and the approved programme shall not be departed from except with the consent of the Engineer. Trenches shall be as straight as possible and shall be excavated to the dimensions indicated in this specification (see Section 3.3.4.6). The bottom of the trench shall be of smooth contour, and shall have no sharp dips or rises which may cause tensile forces in the cable during backfilling. The excavated material shall be placed adjacent to each trench in such a manner as to prevent nuisance, interference or damage to adjacent drains, gateways, trenches, water furrows, other works, properties or traffic. Where this is not possible the excavated materials shall be removed from site and returned for backfilling on completion of cable laying. Surplus material shall be removed from site and disposed of at the cost of the Contractor. Trenches across roads, access ways or footpaths shall not be left open. If cables cannot be laid immediately the Contractor shall install temporary "bridges" or cover plates of sufficient strength to accommodate the traffic concerned. In the event of damage to other services or structures during trenching operations the Contractor shall immediately notify the Engineer and institute repairs. Prior to cable laying the trench shall be inspected thoroughly and all objects likely to cause damage to the cables either during or after laying shall be removed. Where ground conditions are likely to reduce maximum current carrying capacities of cables or where the cables are likely to be subjected to chemical or other damage or electrolytic action, the Engineer shall be notified before installing the cables. The Engineer will advise on the course of action to be taken. Extreme care shall be taken not to disturb surveyor's pegs. These pegs shall not be covered with excavated material. If the surveyor's pegs are disturbed, they shall be replaced by a person qualified to do so.

3.3.4.6 DIMENSIONS OF TRENCHES

Cable trenches for one or two cables shall not be less than 300 mm wide and need not be more than 450 mm wide. This dimension shall be valid for the total trench depth. Trenches should be 675 mm deep to accommodate 75 mm bedding for a cable installed 600 mm below normal ground level. The width shall be increased where more cables are installed to allow for spacing as specified in SANS 10142-1. Where trenches change direction or where cable slack is to be accommodated, the Contractor shall ensure that the requirements of the relevant SANS Specification regarding the bending radii of cables are met when determining trench widths. Payment will be made on a volumetric excavation rate calculated on the basis of the given maximum dimensions or the actual dimensions, whichever is the lesser.

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3.3.4.7 BEDDING

The bottom of the trench shall be filled across the full width with a 75mm layer of suitable soil sifted through a 6mm mesh and levelled off. Only sandy clay or loam soil with a satisfactory thermal resistivity (not exceeding 1.5 °C m/W) may be used for this purpose. Sea or river sand, ash, chalk, peat, clinker or clayey soil shall not be used. The use of crusher sand is acceptable. Where no suitable soil is available on site, the Contractor shall import fill from elsewhere and make all the necessary arrangements to do so. The cost of importing soil for bedding purposes shall be included in the unit rates for excavations. After cable laying a further layer of bedding shall be provided to extend to 75 mm above the cables. The bedding under joints shall be fully consolidated to prevent subsequent settling.

3.3.4.8 CABLE SLEEVES

Where cables cross under roads, railway tracks, other service areas, etc. and where cables enter buildings, the cables shall be installed in Polyethylene pipes (6mm thickness). Pitch fibre and PVC pipes are not acceptable because of the adhesion that occurs after a period of time between the pipe and the sheathing or outer serving of the cables. Pipes shall be joined in accordance with the manufacturer's instructions. Sleeves shall cross roads and railway tracks at right angles. Sleeves shall have a minimum diameter of 100mm. They shall extend at least 2m beyond the tracks of a railway line or of the outermost tracks where there is more than one line. In the case of roads, the sleeves shall extend at least 1m beyond the road edge or kerb on both sides of the road. All sleeves shall be graded 1:400 for water drainage. The ends of all sleeves shall be sealed with a non-hardening watertight compound after the installation of cables. All sleeves intended for future use shall likewise be sealed.

3.3.4.9 BACKFILLING

The Contractor shall not commence with the backfilling of trenches without prior notification to the Engineer so that the cable installation may be inspected. Should the Contractor fail to give a timeous notification, the trenches shall be re-opened at the Contractor's cost. Such an inspection will not be unreasonably delayed. Backfilling shall be undertaken with soil suitable to ensure settling without voids. The maximum allowable diameter of stones present in the backfill material is 75mm. The Contractor shall have allowed in his tender for the importation of suitable backfill material if required. The backfill shall be compacted in layers of 150mm and sufficient allowance shall be made for final settlement. The Contractor shall maintain the refilled trench at his expense for the duration of the contract. Surplus material shall be removed from site and suitably disposed of. On completion, the surface shall be made good to match the surrounding area. In the case of roadways or paved areas the excavations shall be consolidated to the original density of the surrounding material and the surface finish reinstated.

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3.3.5 CHASING OF CONCRETE

Where it becomes necessary to chase structural concrete, permission from the Structural Engineer shall first be obtained. If the structure is chased prior to permission being obtained, the Electrical Contractor will be held liable for any damage that may be caused.

3.3.6 EARTHING

The whole of the electrical installation shall be earthed in accordance with SANS 10142 and any other local regulation or bylaw that may apply. All cold water and metal pipes shall be effectively bonded together by using copper tape (not wire), brass nuts and bolts and earthed. All metal roofs, gutters, downpipes, wash-had basins, urinals, etc., shall be effectively bonded together and earthed. All earth wires in sub-circuits, other than E.C.C. cables, shall be insulated and coloured green.

3.3.6.1 ADDITIONAL NOTES FOR EARTHING

The Electrical Contractor shall ensure that all urinals have solid copper earthing straps connected and laid visibly between the water inlet and any metal portion of the urinals. The Electrical Contractor shall ensure that a separate earth conductor is provided and connected to the metal pipe of the water main and the earth bar on the meter frame/meter box/meter cubicle.

3.3.7 DISTRIBUTION BOARDS

The distribution boards detailed in these schedules shall contain approved miniature circuit breakers unless otherwise specified. In the case of triple pole and neutral boards, the circuit breakers shall be flush mounted in vertical position and arranged in horizontal rows. A neutral bar with provision for connecting each neutral conductor into a separate position, corresponding to the line conductor, shall be provided. All switchgear, including circuit breakers, shall either bear an SABS stamp or be CE certified. The distribution boards shall be complete with switch disconnecters, the current capacities of which are detailed in the schedules, and where necessary an approved cable entry gland shall be provided. All metal components should be stainless steel and corrosion resistant. All distribution boards shall either bear an SABS stamp or be CE certified. All components and equipment shall be supplied and wired in accordance with the abovementioned schedules. Circuits in three phase distribution boards shall be balanced over three phases and this shall in all instances be strictly adhered to. Each distribution board and each item thereon shall be clearly labelled to indicate supply voltage, board and circuit designation, etc., and the location of the various outlets associated with each circuit. The labels shall be engraved from a suitable material and securely fixed to or adjacent to the item which it represents. Labelling and fixing thereof shall be approved by the Engineer prior to manufacture.

3.3.8 EARTH LEAKAGE RELAYS

All single phase and three phase earth leakage relays shall be of 30 mA sensitivity and in all cases bear the SABS mark of approval or be CE approved.

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3.3.9 CIRCUIT BREAKERS AND OTHER SWITCHGEAR

All switchgear, including circuit breakers, shall in all cases bear the SABS mark of approval or be CE approved. Cascading should be applied between all distribution boards and sub-boards.

3.3.10 230 V SOCKET OUTLETS

Where these outlets occur, they shall be flush mounted unless otherwise specified, and shall comply with the relevant SANS specifications. Minimum size of outlet boxes shall not be less than 100 mm x 100 mm x 50 mm. Mounting heights of socket outlets shall be 300 mm or 1 400 mm above finish floor level or as stated in the schedules.

3.3.11 LIGHT SWITCHES

All light switches shall be flush or surface mounted as scheduled and installed 1 200 mm above finished floor level unless otherwise specified, and shall conform to the relevant SABS specifications. The current ratings and switching details are included in the distribution board circuit schedules and shall be strictly adhered to. Weatherproof switches (if necessary) shall be supplied and installed in the positions as indicated on the drawings and/or as detailed in the specification.

3.3.12 LIGHT FITTINGS

All light fittings and lamps supplied under this contract shall be from new stock and unused. Any fitting that may be damaged or is not as specified shall be rejected and replaced by the Electrical Contractor at this own expense. All light fittings shall be complete with lamps. Fluorescent tubes shall have a colour temperature of approximately 4 200 K. All light fittings complete with lamps shall be guaranteed for a period of twelve months from the date of handing over of the main contract. This guarantee applies to defects in materials or manufacture and electrical breakdown in any of the components. The Electrical Contractor will not be held liable if such fittings are damaged due to negligence during the guarantee period. NB: Any alternative light fittings must be submitted to the Engineer for approval.

3.3.13 PHOTO-ELECTRIC CELL

A suitable approved NEMA type photo-electric cell complete with weatherproof mounting base shall be located at high level on the roof. These devices shall be connected in order to control circuits and triple pole contactors in distribution board.

3.3.14 CABLES

3.3.14.1 TYPE OF CABLE

All LV cables shall be of the stranded copper, PVC insulated, steel wire armoured and PVC sheathed 600 - 1000 V grade. A separate tinned copper earth conductor shall be included as an integral part of the cable armouring.

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3.3.14.2 TERMINATION

Each cable end shall terminate in an approved cable gland which in turn shall be earthed to the earth bar. Cable lugs shall be of the compression type, and proper tools and equipment must be used to ensure best results. All cable glands shall be complete with shrouds.

4 SCHEDULE OF EQUIPMENT

If the Tenderer is successful, the following materials will be used:

ITEM

DESCRIPTION

MAKE OR TRADE NAME

1. 2. 3. 4. 5. 6. 7. 8. 9.

Distribution Boards Conduit Switchgear Electrical cabling and wire Conduit boxes Light Fittings Light switches Socket Outlets Weatherproof Boxes

......................................................... ........................................................ ........................................................ ........................................................ ........................................................ ......................................................... ......................................................... ........................................................ ………………………………………….

NAME OF TENDERER: ................................................................................…………………………… SIGNATURE OF TENDERER: ....................................................................……………………………. DATE: ……………………………………………………………………………………………………………

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5 PROVISIONAL BILLS OF QUANTITIES

1. The descriptions in the attached bills of quantities shall be read in conjunction with the specification. 2. The unit rate for each item in the Bills of Quantities shall include for all materials, labour, profit,

transport, etc., everything necessary for the execution and complete installation of the work in accordance with the description.

3. The Bills of Quantities shall not be used for ordering purposes. The Contractor shall check the lengths

of cables and overhead conductors on site before ordering any of the cables. Any allowance for off-cuts shall be made in the unit rates.

4. The rates shall exclude Value Added Tax and the total carried over to the final summary. 5. All material covered by this Specification shall, wherever possible, be of South African manufacture. 6. The priced rates will be deemed to have included any allowance for any conditions of Tender or

Contract as laid out in the Note to Tenderers and Principal Agreement Preliminaries. 7. Tenderers must take care to price the Form of Tender exactly as requested on the Form of Tender.

Any exclusion may render the submission invalid.