template: record of assessment validation

V4 Jan 2012 Project 3.3 A

Handout “L1” Project 3.3 A Assessment Tool Validation Item # 67

Template: Record of assessment validation

About this template

This validation template is based on a validation whose purpose is to validate and

assessment tool. If using this template to validate other aspects of assessment, you will

need to modify the validation criteria to reflect the focus and purpose of your

validation.

General Information about the Validation

Purpose of validation Validate an assessment tool

Relevant competency

standard/s (if applicable)

Resources needed

Validation date/s, time/s and

length

Validation location

Validation approach Face-to-face meeting

Telephone or on-line chat

Other:

Validation moderator

Other participants

Preparation required

continued

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V4 Jan 2012 Project 3.3 A Page 2

Activity: Participate in assessment validation, Item # 67

Validation Criteria Checklist

PART 1: VALIDITY and GENERAL COMPLIANCE

Criteria—Does/is the assessment tool: Yes No Comments

1 Clearly identify units assessed by code and title?

2 Address all aspects of the competency standard/s assessed:

● Elements and performance criteria

● Critical aspects of evidence and evidence required

● Required knowledge and skills?

3 Reflect the dimensions of competence (i.e. reflect realistic working conditions):

● Task skills

● Task management skills

● Contingency management skills

● Job / role environment skills

4 Reflect the Rules of Evidence:

● Valid

● Sufficient

● Current

● Authentic?

5 Free of unnecessary assessment tasks?

FLEXIBILITY and FAIRNESS


6 In their current wording, offer candidates flexibility in terms of how each task may be approached?

● using relevant, real work activities as the basis for assessment tasks, where possible.

● do candidates have the opportunity to base assessment tasks on a simulated work scenario?

7 ‘Friendly’ in its structure and wording?

RELIABILITY


8 Clear:

● Clear & complete instructions for assessors

● Clear & complete instructions for candidates

● Plain English

● Version control clearly shown?

9 Address administrative requirements?

● Have space to document:

– Name of assessor/s & candidate/s – assessment date/s and location/s – candidate’s written consent to be assessed – quality of evidence gathered – assessment results.

● Code & title of the unit/s clearly displayed

● Enable easy administration?


Activity: Participate in assessment validation, Item # 67

Validation Criteria Checklist


10 Suitable and streamlined:

● Contain holistic activities

● Enable efficient evidence-gathering activities

EMPLOYABILITY SKILLS

11 Does the assessment tool address Employability

Skills as relevant to the unit/s?

● Communication

● Teamwork

● Problem-solving

● Initiative and enterprise

● Planning and organising

● Self-management

● Learning

● Technology?

Summary of feedback/results

Recommended Actions

Action required By whom? By when?

1

2

Signatures of validators

end of—Template: Record of assessment validation


Unit of Competence for - BSBCMN306A Produce business documents

Unit Descriptor

This unit covers the skills and knowledge required to produce various business documents. It

includes the skills and knowledge required to select and use a range of functions on a computer

application.

Elements and Performance Criteria

Element Performance Criteria

1 Select and prepare resources 1.1 Appropriate technology and software applications are

selected and utilised to produce required business

documents

1.2 Organisational requirements for information entry, storage, output and quality of presentation are identified

prior to design of documentation

1.3 Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user

2 Design document 2.1 Document design is appropriate for the efficient entry of

information and maximises the presentation and

appearance of information

2.2 Files and records are identified, opened, generated and

amended according to task and organisational

requirements

2.3 A range of functions are used to ensure consistency of

design and layout

2.4 Input devices are operated within designated speed and

accuracy requirements

3 Produce document 3.1 Document production is completed within designated

timelines according to organisational requirements

3.2 Documents produced are checked to ensure they meet task requirements for style and layout

3.3 Storage of documents is appropriate and applications

are exited without damage to or loss of information

3.4 Manuals, training booklets and/or help-desks are used to

overcome basic difficulties with document design and

production


Evidence Guide

The Evidence Guide identifies the critical aspects, underpinning knowledge and skills to be

demonstrated to confirm competency for this unit. This is an integral part of the assessment of

competency and should be read in conjunction with the Range Statement.

Critical Aspects of Evidence

Selecting and applying appropriate technology and software

Designing and producing business documents using a software application

Using of a range of functions which enhance the presentation and readability of the document

Applying OHS procedures for set up of workstation and operation of computer

Using data storage options

Underpinning Knowledge*

* At this level the learner must demonstrate some relevant theoretical knowledge.

The relevant legislation from all levels of government that affects business operation, especially

in regard to Occupational Health and Safety and environmental issues, equal opportunity,

industrial relations and anti-discrimination

Understanding the organisation's policies, plans and procedures

Understanding the functions and features of contemporary computer applications

Techniques and methods used to check accuracy

Understanding how to select appropriate technology for production requirements

Knowledge of organisational requirements for document design eg. style guide

Underpinning Skills Literacy skills to read and understand a variety of texts; prepare general information and papers

according to target audience; spell with accuracy; use grammar and punctuation effectively as an

aid to understanding

Proofreading and editing skills to ensure clarity of meaning and conformity to organisational

requirements, check for accuracy and consistency of information

Problem solving skills to determine document design and production processes

Numeracy skills to access and retrieve data

Keyboarding and computer skills to complete a range of formatting and layout tasks

Ability to relate to people from a range of social, cultural and ethnic backgrounds and physical

and mental abilities

Context/s of Assessment

Competency is demonstrated by performance of all stated criteria, including paying particular

attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide,

and within the scope as defined by the Range Statement

Assessment must take account of the endorsed assessment guidelines in the Business Services

Training Package

Assessment of performance requirements in this unit should be undertaken in an actual

workplace or simulated environment

Assessment should reinforce the integration of the key competencies and the Business Services

Common Competencies for the particular AQF Level. Refer to the Key Competency Levels at

the end of this unit


ASSESSMENT TOOL

BSBCMN306A PRODUCE BUSINESS DOCUMENTS

ASSESSMENT Instrument 1

Assessment Type 1: KNOWLEDGE TEST Description: RTO Based Knowledge Test Consisting of the following units of competence:

BSBCMN306A PRODUCE BUSINESS DOCUMENTS The above competencies are part of the following qualifications

BSB30201: Certificate III in BUSINESS ADMINISTRATION

Training Package: BSB01 BUSINESS SERVICES

Delivery and Assessment Mode(s): Classroom

Assessment Instructions For this assessment you are required to complete 30 short answer questions. To pass this assessment

you need to answer all 30 questions correctly.

If you do not pass the first time, your lecturer will contact you and let you know when you can resubmit

AND/OR sit a second test.

This assessment must be completed within 30 minutes.

You are permitted to use your textbook, reference manuals and/or your own notes.

1 T/F It is possible to find out when files were created and how big they are

2 T/F A user must ALWAYS use a password to log on to any computer

3 T/F A shortcut icon on the desktop provides quick access to frequently used features

4 T/F Desktop windows can be resized

5 T/F The desktop icons (configuration) cannot be changed

6 T/F Files/folders can be viewed only on the desktop

7 T/F When you want to copy a group of files, you should do this one at a time to ensure they have

copied properly

8 T/F A mouse right click on the desktop displays a shortcut menu

9 T/F When you format a disk, you are deleting all currently stored files on the disk

10 T/F Buttons on a toolbar give you the quickest access to frequently used commands

11 T/F A file/folder cannot be moved, copied, renamed, or deleted in My computer

12 T/F Files/folders may be moved/copied using the drag and drop technique

13 T/F The Ctrl key is used to select random files/folders

14 T/F ALL deleted files can be located in the Recycle Bin

15 T/F The .doc file extension indicates a graphic file

16 T/F The taskbar gives information about the software application being used

17 T/F Files may be stored in folders

18 T/F Drives are stored in files

19 T/F The Help function can only be accessed by using the Help menu

20 T/F Files can be copied to different directories/folders or to different disks

21 T/F An application must be closed before opening another


22 T/F Click on the Start button to begin shutdown procedures

23 T/F Files waiting in queue cannot be viewed or deleted

24 T/F Disks cannot be reused even if you delete all the files

25 T/F Directories/folders and files can be given any name at all

26 A hard drive is usually referred to by which letter?

27 A floppy drive is usually referred to by which letter?

28 Give an example of one method of printing a document

__________________________________________________________________________

__________________________________________________________________________

29 What is the name of the default printer you have access to?

__________________________________________________________________________

30 List two tasks you can perform using My Computer or Explorer

Student

Name: _____________________________________________

Result:

_____________________

Date:______________________

General Comment:

_______________________________________________________________________________________

Trainer

name:

__________________________ Trainer signature:

__________________________



Assessment Type 2: PRACTICAL DEMONSTRATION 1

Description: RTO Based Practical

Consisting of the following units of competence:

BSBCMN306A: PRODUCE BUSINESS DOCUMENTS

The above competencies are part of the following qualifications



ASSESSMENT INSTRUCTIONS

To pass this assessment, you are to complete the following tasks. If you do not pass the first time,

your lecturer will contact you and let you know when you can resubmit AND/OR sit a second

assessment.

You must complete this assessment within 30 minutes.

You are permitted to use your textbooks, reference manuals and/or your personal notes to complete

these tasks.

You will require a floppy disk for this assessment. Please make sure your disk is labelled with your

name.

Follow the instructions carefully. Submit your disk and printouts.

1 Follow OHS guidelines in relation to screen based equipment and ergonomic workstations

2 Log on/Start computer according to procedures

3 Format your floppy disk

4 Use the on-line help function and print out the instructions on creating Auto Correct entries.

5 Find and copy the following FILES to A: from the directories specified:

Prac1A.PDF from S:\SHARED\SANFOF

Prac1B.doc from S:\SHARED\SANFOF

6 Print out Prac1A.PDF. Type the letter into Word and save the file onto your

Diskette as Prac1A.doc. Proof read the document to ensure there are not spelling or typing mistakes.

Correct the grammar as necessary.

7 Print out Prac1B.PDF. Open Prac1B.doc and make the format changes indicated on the printed

Prac1B.PDF file. Create a table of contents and an index. Save the changed file to the diskette

keeping the name Prac1B.doc.

8 Open Prac1C.doc correct the spelling, grammar, line spacing and margins as per the organisational

standards you have been issued by the assessor. Save the file to the diskette using the same name.

9 Submit completed work to your Assessor.



Assessment Type 3: PRACTICAL DEMONSTRATION 2

Description: RTO Based Practical 2

Consisting of the following units of competence:

BSBCMN306A PRODUCE BUSINESS DOCUMENTS

The above competencies are part of the following qualifications



ASSESSMENT INSTRUCTIONS You must complete this assessment within 60 minutes. To pass this assessment, you are to complete the following tasks. If you do not pass the first time, your lecturer will contact you and let you know when you can resubmit AND/OR sit a second assessment. You are permitted to use your textbooks, reference manuals and/or your personal notes to complete

these tasks. You will require a floppy disk for this assessment. Please make sure your disk is labelled

with your name.

Follow the instructions carefully. Submit your disk and printouts.

1 Follow OHS guidelines in relation to screen based equipment and ergonomic workstations

2 Log on/Start computer according to procedures

3 Format your floppy disk

4 Use the on-line help function in Microsoft Word to print out the instructions on creating tables.

5 Find and copy the following FILES to A: from the directories specified:

Prac2A.DOC from J:\SHARED\ASSESSMENT\ Prac2B.DOC from J:\SHARED\ASSESSMENT\EXCEL5

Prac3.DOC from J:\SHARED\ASSESSMENT\COMPOPS\WORD6

6 Open Pract2A from your diskette and convert the text into 3 columns of equal size.

Save the file onto your diskette as Columns.Doc

7 Open Prac2B from your diskette and format the table so that the following is applied:

the outside border is a double line the columns are adjusted so that the headings are able to be displayed on one line without

breaking onto a second line the total line is shaded 5% grey

the table is centre horizontally on the page

Save the file onto your diskette as Table.doc.. Close all open applications. Shut down your computer

Submit your work to your lecturer


ASSESSMENT FEEDBACK AND RECORD SHEET

Unit(s) of Competence: BSBCMN306A PRODUCE BUSINESS DOCUMENTS

Units of competency and elements Comments / Evidence Presented

BSBCMN306A/BSBCMN306A/01 Select and prepare resources

1 Appropriate technology and software applications are selected and utilised to produce required business documents

2 Organisational requirements for information entry, storage, output and quality of presentation are identified prior to design of documentation

3 Workspace, furniture and equipment are adjusted to suit the ergonomic requirements of the user

BSBCMN306A/BSBCMN306A/02 Design document

1 Document design is appropriate for the efficient entry of information and maximises the presentation and appearance of information

2 Files and records are identified, opened, generated and amended according to task and organisational requirements

3 A range of functions are used to ensure consistency of design and layout

4 Input devices are operated within designated speed and accuracy requirements

BSBCMN306A/BSBCMN306A/03 Produce document

1 Document production is completed within designated timelines according to organisational requirements

2 Documents produced are checked to ensure they meet task requirements for style and layout

3 Storage of documents is appropriate and applications are exited without damage to or loss of information

4 Manuals, training booklets and/or help-desks are used to overcome basic difficulties with document design and production

Student Name:

_______________________________________________ Student ID:___________________

Result:

_____________________

Date:_______________________

General Comment:

Trainer name:

__________________________ Trainer signature:

__________________________