technology on a budget: building a desired room scheduler with drupal weiling liu university of...

Technology on a Budget: Technology on a Budget: Building a Desired Room Building a Desired Room Scheduler with DrupalScheduler with DrupalWeiling LiuUniversity of [email protected]

BackgroundBackgroundUniversity of Louisville

◦ 21,761 Students (Fall 2008 enrollment)◦ 6,174 faculty and staff (excluding

instruction/research assistants)University Libraries (2,191,091 volumes)

◦ Art Library◦ Ekstrom Library (main)◦ Kornhauser Health Science Library◦ Law Library◦ Music Library◦ University Archives and Records Center

Instructional labs/classrooms in Ekstrom Library◦ 5 labs/classrooms ( 2 with PCs, 2 with laptops for

students, and one with instructor station and projector only)

Technology on a Budget - W.LIU 2LITA 2009

Applications Used for Room Applications Used for Room Scheduling in Ekstrom Scheduling in Ekstrom Library Library The five labs/classrooms in Ekstrom

Library are managed by the Office of Information Literacy

Applications used prior to Drupal solution:◦MRBS - Meeting Room Booking System

(version 1.2.3)

For Web calendar display

◦Web form and MS Access For scheduling requests, records and

statistics


Workflow with MRBS+MS Workflow with MRBS+MS Access SolutionAccess Solution


MRBS – Day ViewMRBS – Day View


Why Looking for a New Why Looking for a New SolutionSolution University’s Web form server would be changed and all

the forms must be migrated by a relatively short deadline (The migration was a fee-based service if using the University’s new form system.)

Limited personnel resources to investigate if the latest version of MRBS has been improved and can meet our needs

No spam protection for the HTML Web form Limited options in MRBS to build custom forms if

allowing end users to submit requests directly into MRBS

Login is required if allowing end users to submit requests directly into MRBS

The same data need to be handled twice for each request by the room manager with MRBS+MS Access solution

Notices to all the related personnel are sent from a separate email system if there is a request of special needs


Why Using DrupalWhy Using DrupalFree

◦Open Source◦Available on a “free” Web hosting

serverEasier to implement

◦Script install◦Little custom programming


Workflow with Drupal Workflow with Drupal SolutionSolution


Features of Drupal Features of Drupal SolutionSolutionData entry – entered once by end users

via a Web form with spam protectionLogin – not required for end usersWeb form - fully custom created with

required field and spam controlNotices to related support personnel on

special needs - emailed online without using a separate system

Requested schedule - visible to the public only after approval

Statistics report – instantly available and can be browsed by date/time, class or room, etc.


Schedule Request PageSchedule Request Page


Scheduling Request - 1Scheduling Request - 1


Scheduling Request - 2Scheduling Request - 2


Drupal (5.x) Key Add-on Drupal (5.x) Key Add-on Modules Used (selected Modules Used (selected examples)examples)Actions – for workflow action controlCaptcha – spam protection for input

controlCCK and CCK-taxonomy – for form fieldsTaxonomy_hide – for field access controlContent_access – for page access controlEvent – for calendar displayEventrepeat – for recursive classeslogin_destination – for default page controlMass_contact – for contact listsModerate and modr8 – for workflow control


Add-on Modules - 1Add-on Modules - 1


Forms – Content TypeForms – Content Type


Form - FieldsForm - Fields


Form – Access ControlForm – Access Control


Settings - Workflow Settings - Workflow Module - 1Module - 1


Settings - Workflow Settings - Workflow Module - 2Module - 2


Settings – Workflow Settings – Workflow Module - 3Module - 3


Settings – Actions ModuleSettings – Actions Module


Settings – Modr8 ModuleSettings – Modr8 Module


Settings – Taxonomy_hide Settings – Taxonomy_hide ModuleModule


Examples – Moderated Examples – Moderated ContentContent


Examples – Moderation Examples – Moderation LogLog


Examples – Statistics Examples – Statistics ReportReport


Next StepNext StepCreate a calendar view in Drupal

that is similar to the one in MRBSAutomate the new submission or

update alert emails


URLsURLsMRBS –

http://mrbs.sourceforge.netDrupal – http://drupal.orgUofL Libraries’ Room Scheduler:

http://kla-itrt.org/ulibcal/


Thank YouThank YouQuestions?

◦[email protected]


technology on a budget: building a desired room scheduler with drupal weiling liu university of...

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