Carrie Saviano,C-TAGME

GME Innovations ©

The "Oh No!!!" Moment

Register for ERAS

Register for NRMP -institution must be first

Check your compliment numbers !!!

Mark deadlines on your To Do List

New Match Cycle Concerns… Time table is 7 weeks shorter

Finding available faculty, meeting rooms and dates

Fitting applicants into the weekly ‘interview day’

Reduced faculty due to vacation schedules

Senior fellows involvement with orientation as well as interview sessions

Applicants scheduling travel plans on short notice

Reviewing hundreds of applications in 4 weeks

Rescheduling cancellations

New Match Cycle Suggestions… Inform EVERYONE of time table - about 7 weeks shorter

Arrange and book dates, rooms, faculty in July before ERAS opens

Offer multiple options for interviews (not just every Monday)

Discuss with faculty the need to hold dates & times to avoid issues with vacations

Branch out to other faculty members for interviewing

Hold workshops for new faculty interviewers

Have senior and junior fellows involved in the interview day

Schedule interviews as soon as they are selected to help ease last minute travel plans

Create a key core of reviewers to speed up the selection process

Hold workshops on tips for selection criteria

Plan for 'extra' days in the event of cancellations

After the Match…

How to fit 12 months of work into 6 months!

Suggestions… Have your on-boarding paperwork ready to send

(checklists)

Give hard due dates and follow-up (constantly)

Inform HR about the new timeline

Make sure GME office is ready with signed contracts

Start the visa process immediately

Have packets ready to send regarding relocation: housing & area schools

Inform occupational health to send out medical clearance & history forms asap

Words of wisdom…

Prepare for this year round

Educate the faculty to be informed participants

Review applicant packet materials in January

Ask your GME office to prepare contracts in November

Inform HR, Immigration Council, Occupational Health of the new timeline

Get everyone involved with pre-recruitment activities

Sharing Best Practices… What worked for your programs this year?

What didn’t work for your programs this year?

What suggestions would you like to share?