technical guidelines. how to use the tipeil web-based platform session 1 - create a digital...
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TECHNICAL GUIDELINES.
HOW TO USE THE TIPEIL WEB-BASED PLATFORM
Session 1 - Create a digital portfolio
The present guide has been worked out to make
users familiarise with the platform to be used during
the digital portfolio making process. The information
provided concern technical procedures and
indications to upload in the system material having
different formats and extensions (text, file audio,
video, *doc, *jpeg, etc.).
Introduction
The technical guidelines provided are articulated in 3
different sessions equivalent to the 3 main sections
structuring the platform:
1.Create a digital portfolio – information related to the
process to be followed to upload in the platform all material
considered necessary to create one’s own portfolio (audio
and video files, documents, texts).
Introduction
2. Modify your portfolio – information on the process to be
followed to modify and update a portfolio already
uploaded in the system.
3. See portfolios – information related to the platform
section where all portfolios that have been uploaded in
the system can be visualised.
Introduction
TIPEIL web-based platform has been realised to
support the application of the Digital Portfolio
Model, as a tool and a methodology that the
project aimed at divulging and improving, with
the direct contribution of field operators and
experts.
Introduction
The research context to which TIPEIL project
refers is the valorisation of knowledge and
capabilities that young and adults, employed or
unemployed, achieved within non formal and
informal learning contexts, so as to foster their
placement or re-placement in the labour market.
Introduction
TIPEIL offers to all organisations and professionals that will
contribute to the development of the Digital Portfolio Model, the
chance to share problems and solutions with other European
subjects.
The datum from which we start is to focus the attention on
individual learning, a knowledge implying skills, abilities and
capabilities, potential or acquired, that must be read, understood
and valorised, in order to be able to help persons to find, create or
re-create their personal employment and living path.
Introduction
Therefore, this platform and the methodology we
propose are addressed in particular to
organisations and operators (tutors, trainers,
counsellors, etc.) providing guidance, counselling,
training and employment services to subjects –
young and adults – that, for different reasons, are
at risk of socio-economic exclusion.
Introduction
SESSION 1
TECHNICAL GUIDELINES
CREATE A PORTOFLIO – HOW TO UPLOAD MATERIAL AND INFORMATION
HOW TO ENTER THE PLATFORMREGISTRATION AND LOG IN
Go to the TIPEIL website at the address http://www.tipeil.eu.On the upper menu of the page click on the voice “digital portfolios platform”.
A welcome message will introduce you to the platform.
Read it carefully and then use the forms provided to register yourself in the system or to log in your username and password.
How to enter TIPEIL platform
REGISTRATION AND LOG IN
To enter the platform is necessary to log in a username
and password. The registration and log in allows you to
access to the three main sections of the platform (See
portfolios uploaded; Create a portfolio; Modify your
portfolio).
REGISTRATION AND LOG INOperators
Operators working on the platform as tutors supporting a person to create his/her own digital portfolio DO NOT HAVE TO REGISTER, they have to use usernames and passwords provided and log-in through the section “Operators Login”.
In this way, they are the only allowed to access to all the three main sections of the platform (see portfolios, modify portfolios, create portfolios).
REGISTRATION AND LOG INExternal Users
The registration form has been created for external users (not operators) only, without username and password. These users have to fill in the Registration Form provided. All data requested must be compiled. Users must create their own password and send the form to the system (click “register”). To modify the data, click on “reset”.
REGISTRATION AND LOG INExternal Users
Once users have submitted their form to the system, they will receive an e-mail confirming the Username (e-mail address registered in the form) and personal Password created. Now, please log in username and password in “Registered Users”. In this way, they can access only to the platform section “See portfolios”. They are not allowed to create or modify the portfolios uploaded in the system!
! NOTEOnce operators have logged-in, they will enter the platform homepage.Here they can:1.Create your portfolio.2.Modify your portfolio (already uploaded).3.See all portfolios already uploaded.The information following are focused on the process of “creating your portfolio”.
The other two actions are detailed in session 2 and session 3 of the technical guidelines
REGISTRATION AND LOG IN
HOW TO CREATE AND UPLOAD YOUR PORTFOLIO
You are in the Platform homepage, to start up the process of uploading the material you have chosen and created, click on “Create a portfolio”.
Need help?
In this area you will find short but detailed
information on all typologies of file extensions
and related softwares you can use to create and
edit your documents, photos, images, audio files
and video files.
! NOTES
If you have doubts, click on the need help
function and read it carefully. Here are provided
guidelines related to the upload and editing of
images, audio files (MP3 format), video files
(FLV format), etc. You will find this function in all
platform sections.
! NOTES
Need help? – INFO TO ULPOAD IMAGES You can upload every kind of image file ( e.g. gif, jpg,tiff, bmp,png, etc.). If you need to convert or to resize your photo you can download "IrfanView 4.1" for free.Image editingIrfanView 4.1 (1.1MB) (Free). IrfanView is a fast and compact image viewer/converter. It is trying to be simple for beginners and powerful for professionals. Many supported file formats and features. Features include: multi-language support, Thumbnail option, Painting, slideshow, toolbar skins, fast directory browsing, batch conversion/editing, multipage editing, file search, change color depth, scanning, cut/crop, IPTC edit, capturing, lossless JPG operations, effects, ICC support, EXE/SCR creating, many hotkeys, command line options and plugins.
! NOTES
Need help? - INFO TO UPLOAD AUDIO FILES You can upload only MP3 files . If you have an audio file in another format ( Wma, Ogg, AAC, M4a, mp4, Ape, Ac3, Flac, Wav files) you have to convert it in MP3 Format. You can download "Free Mp3 Wma Converter 1.7.2" and convert your audio file into MP3 file.
MP3 converterFree Mp3 Wma Converter 1.7.2 (Free). Free Mp3 Wma Converter can convert all your mp3, Wma, Ogg, AAC, M4a, mp4, Ape, Ac3, Flac, Wav files- Mp3 to Ogg, Mp3 to Wma, Mp3 to AAC, Mp3 to Wav ; WAV to Mp3, Wav to Ogg, Wav to AAC, Wav to Wma ; Wma to Mp3, Wma to Ogg, Wma to AAC, Wma to Wav ; Ogg to Mp3, Ogg to Wma, Ogg to AAC, Ogg to Wav ; AAC to Mp3, AAC to Wma, AAC to Ogg, AAC to Wav ; Ape to Mp3, Ape to Wma, Ape to Ogg, Ape to Wav ; Flac to Mp3, Flac to Wma, Flac to Ogg, Flac to Wav ; M4a to Mp3, M4a to Wma, M4a to Ogg, M4a to Wav ; Ac3 to Mp3, Ac3 to Wma, Ac3 to Ogg, Ac3 to Wav, Ac3 to Aac. Free Mp3 Wma Converter can now rip CD Audio into MP3 or OGG with Free CD Ripper. As a bonus there is a 30-day trial version of Easy Mp3 Wma Cutter. Version 1.7.2 is a bug fixing release.
! NOTES
Need help? – INFO TO UPLOAD A VIDEOYou can upload only FLV Video If you have a video in another format ( AVI, DV, MPEG, MOV, and WMV) you have to convert it in FLV format. You can download "Riva FLV Encoder 2" and convert your video in FLV (320 x 240 size)
FLV converterRiva FLV Encoder 2 (4.73MB) (Free). Riva FLV Encoder enables you to encode video files to Flash video (.FLV) files. It currently supports the most common video formats, including AVI, DV, MPEG, MOV, and WMV, and includes a player to preview the converted .FLV file. The program supports custom output settings and allows you to save your configuration as profile for easy access. Version 2.0 includes FLV 1.1, cropping, and padding.
STEP 1
PERSONAL DATA
YOUR PERSONAL DATA
The first step of the process is the log in of your personal data
(user/client holding the digital portfolio). Please fill in the general
data requested:
•Name
•Family Name
•Date of birth
•Place of birth (city)
•Nationality
•Country of residence
YOUR PERSONAL DATA
In the form are also foreseen information useful to better describe
your profile:
Notes - please provide here your general profile, stressing the
information and aspects you consider meaningful (education,
training, hobbies, married/not married, etc.).
Keywords - indicate the words more suitable to describe your
education/training/professional or non professional profile.
YOUR PERSONAL DATA
Than, you can “upload your personal
photo” in the system: browse the
photo on your PC and select it as
showed below.
“Cancel”: use this function to delete
your data.
“Update”: click here to send all data
to the system. If you do not update
your data, they will be lost.Browse your photo from your
PC and select it
YOUR PERSONAL DATA
Once these data have been filled in,
please go to the section “My short
profile” and provide the information
requested:
•“Work experience”
•“Competence acquired”
•“My interests”
•“My future goals”
•“Additional notes”
Now click on “update” to send all data to the system. If you do not update the data provided in the sections “personal data” and “my short profile”, they will be lost.
Use “cancel” to delete your data and start again.
This section is very important to
complete your profile, so please don’t
be short in descriptions!
Every time you “update” your data,
the system will confirm you that your
information have been uploaded and
will make you visualize your page
filled in. Once you have updated the
personal data, in this section will
appear a new area: “Operator’s
additional notes”.
!This area is for operator’s use only: here it is possible to upload additional
information related to the personal profile of the beneficiary holding the
portfolio (comments and indications on tutor’s side, to be shared only among
operators).
!This specific section will not be visible from external users.
It is accessible only if entering the platform from the “Operators Login” in the
registration section. Once you have inserted your notes, please send update to
the system.
Once you have uploaded your personal data, you can go on creating your
digital portfolio, uploading material and information useful to prove and show
your Formal, Informal and Non Formal Learning.
! NOTES
If you wish to publish on line the data just updated, please click on
“active this portfolio”, unless it will stay off line (status).
Now you are on line (status ON LINE). If you wish to download
all data updated in your portfolio, please click on “enable
download portfolio”, unless it will stay disabled and you cannot
download it. You can use this function only when you wish, in
any case the data updated will be filed by the system.
Now you can download your portfolio (status ENABLE DOWNLOAD)
You are free to disable the download or deactive (OFF LINE) the portfolio,
whenever you wish (just click on the button).
Now your portfolio is OFF LINE
Now your portfolio is NOT DOWNLOADABLE
As you can see, under the section “DOWNLOAD” you also have the function “Update Download Portfolio” available. You have to use it each time you add or modify something in your portfolio that you wish to download.
Once you have uploaded your personal data,
you can go on creating your digital portfolio,
uploading material and information useful to
prove and show your Formal, Informal and
Non Formal Learning.
STEP 2
FORMAL LEARNING
DEFINITION: Formal learning is typically provided by education or training institutions, with structured learning objectives, learning time and learning support. It is intentional on the part of the learner and leads to certification.
In this section you can upload the proofs related to knowledge
acquired, officially and formally recognised by the education and
training national systems.
You can upload images (scanned documents as diplomas or
certificates, in different formats – e.g. *pdf; *JPEG, TIF; etc.) or
documents. You cannot upload audio-video files.
FORMAL LEARNING
Please remind to provide a
descriptive text for each file you
upload.
To start up the uploading of
material in this section, click on
“upload new data”.
FORMAL LEARNING
For each document/image you want to upload, it is necessary to select the correspondent education/training level certificated.
You can choose among five options:1. Compulsory education2.Secondary School/Vocational training3. Higher School4. Master/post graduate course5. Other licenses/certificates
FORMAL LEARNING
Before uploading the images in
the system, it is necessary to
scan the documents you wish to
insert and to save them on your
PC.
For each document/image you
wish to upload you have to:
Select the education level.
Browse the document/image
from your PC and select it.
FORMAL LEARNING
Browse the scanned document from your PC and select it
Provide a short text illustrating
the contents of the document
you are uploading (e.g.
typology of courseware, level
certificated, learning
certificated, etc.).
Update your data to save the
information.
Cancel your data if you have
made a mistake.
FORMAL LEARNING
After having updated your material, the system will show you a preview of the document and text uploaded.
If you need to apply some changes, please click on “edit”.If you want to cancel it definitely, please click on “delete”.To upload another document/image, please click on upload new data and start the whole process again.
FORMAL LEARNING
STEP 3
INFORMAL LEARNING
DEFINITION: Informal learning results from daily activities related to work, family life or leisure. It is not structured and usually does not lead to certification. In most cases, it is unintentional on the part of the learner.
INFORMAL LEARNING
In this section you can upload the proofs
related to knowledge acquired within informal
contexts.
In this case You can upload all kinds of material
(images, documents, audio files, video files,
etc.).
As you know, on the base of the methodology proposed,
to prove one’s own Informal Learning it is necessary to
collect and/or create specific material. This material
must be as much various and complete as possible. It
means that audio files, video files, photos and texts are
advisable. The platform allows you to upload all
typologies of files above mentioned.
! NOTES
At this regard, before going on, two aspects must be
pointed out.
1. If you decide to use photos to prove your capability in
doing one specific activity, you have to create a sequence of
photos illustrating the different steps you follow to achieve
the final result. These photos must be showed following a
“chronological order” or “sequence order”. The platform
allows you to upload your photos respecting this “order”.
! NOTES
Up to the purpose, you need to create inside the
system a photogallery for each specific activity you are
illustrating: within each specific photogallery – that
you will have to name – you can cluster and organise
all photos illustrating you doing step by step one
specific activity.
! NOTES
2. As you know, the methodology proposed suggest
you to indicate the specific context to which your
informal learning refers: work or hobbies (spare time).
When uploading your photogallery, videos, audio files
or documents, you have also to indicate if they refer to
“work” context or “hobbies” context.
! NOTES
To explain you the procedure in details, following are
two different examples:
1.the first case concerns all proofs that you wish to
upload without creating a photogallery (video/audio
files, documents, texts, single images/photos);
2.the second case concerns the uploading of a sequence
of photos (creation of a photogallery).
! NOTES
INFORMAL LEARNINGFirst case
To start up the procedure, please first click on “upload new data”.
INFORMAL LEARNINGFirst case
Then select the context
(section) to which the file
you are uploading refers:
Work or Hobby.
Since in this case you do not
need to create a
“sequence”, under the
sections work and hobby
you will find the voice
“Other”. The file will be
uploaded under this section.
Select the file you wish to
upload from your PC
(Browse). Please remind
that in this section you can
upload images (format jpg,
gif, tiff, png, bmp, etc.),
documents (doc, pdf, ppt,
excel, txt, etc.), file audio
(MP3), file video (FLV
format).
INFORMAL LEARNINGFirst case
Browse the file from your PC and select it
Once you have selected the
file, remind to add an
illustrative text, to comment
on the proof you have
uploaded (click on “insert
text”).
At this point click on “update”
to save everything in the
system, or if you want to go to
the preceding window click on
“back”.
INFORMAL LEARNINGFirst case
After having updated the
information, you will visualize a
preview of the material
uploaded (what, where – work
or hobby – and the text).
If you want to make changes
click on “edit”, if you want to
cancel everything, click on
“delete”.
INFORMAL LEARNINGFirst case
Your video and your text have been uploaded in the section “Other
Now let’s suppose you are going to upload in the system a
sequence of photos you have made to prove your learning
(photos that you have already saved on your PC).
First, you have to click on “Create a photogallery”.
INFORMAL LEARNINGSecond Case
Second, you have to give a name to your photogallery
INFORMAL LEARNINGSecond Case
INFORMAL LEARNINGSecond Case
Then, you have to select
to which context the
photogallery refer
(destination: Work or
hobbies).
Now please click on
“create” to save
everything.
INFORMAL LEARNINGSecond Case
Before uploading the
photos, you have to
indicate to the system in
which photogallery you
have created they have to
be uploaded.
YOU HAVE NOW TO
SELECT IT
INFORMAL LEARNINGSecond Case
Now, as usual, select the files
(photos) you wish to upload,
from your PC (Browse).
! NOTE
You can upload photos one
by one. The system will
respect the uploading order,
it means that the first photo
you upload will be the first of
the sequence, and so on.
Browse the file from your PC and select it
You can add an illustrative text for
each photo you upload (click
“insert text”).
In this way to each photo will
correspond your comment.
Every time you need to click on
“update” to save the data.
Click on “upload new data” to
upload a new photo and start the
process again.
Click on “back” to go to the
preceding window.
INFORMAL LEARNINGSecond Case
Your photogallery will
be visualised
vertically.
If you want to change
something click on
“edit”, if you want to
cancel something, click
on “delete”.
INFORMAL LEARNINGSecond Case
STEP 4
NON FORMAL LEARNING
DEFINITION: Non-formal learning is not provided by an education or training institution and typically does not lead to certification. However, it is intentional on the part of the learner and has structured objectives, times and support.
In this section you can upload the proofs
related to knowledge acquired within non
formal contexts.
In this case You can upload all kinds of material
(images, documents, audio files, video files,
etc.).
NON FORMAL LEARNING
The procedure is very similar to the one for Informal Learning. The only
difference is that in this section you are not going to find the articulation in
“work or hobby” context.
So, to start up, please first click on “upload new data”.
NON FORMAL LEARNING
Select the file you wish to
upload from your PC
(Browse). Please remind that
in this section you can upload
images (format jpg, gif, tiff,
png, bmp, etc.), documents
(doc, pdf, ppt, excel, txt, etc.),
file audio (MP3), file video
(FLV format). To upload a
sequence of photos you have
to create a “photogallery”.
NON FORMAL LEARNING
Browse the file from your PC and select it
NON FORMAL LEARNING
Once you have selected the file,
remind to add an illustrative
text, to comment on the proof
you have uploaded (click on
“insert text”).
At this point click on “update” to
save everything in the system.
Click on “cancel” to delete
everything.
NON FORMAL LEARNING
After having updated the
information, you will visualize a
preview of the material
uploaded. If you want to make
changes click on “edit”, if you
want to cancel everything, click
on “delete”.
To upload new material, please
click on “upload new data” and
start the process again.
NON FORMAL LEARNING
Now let’s suppose you are going to upload in the system a sequence of
photos you have made to prove your learning (photos that you have
already saved on your PC).
First, you have to click on “Create a photogallery”.
NON FORMAL LEARNING
Second, you have to give a name to your photogallery, then
click on “create”
NON FORMAL LEARNING
Now, as usual, select the files
(photos) you wish to upload,
from your PC (Browse).
! NOTE
You can upload photos one
by one. The system will
respect the uploading order,
it means that the first photo
you upload will be the first of
the sequence, and so on.
Browse the file from your PC and select it
NON FORMAL LEARNING
You can add an illustrative text for each photo you upload (click
“insert text”). In this way to each photo will correspond your
comment.
NON FORMAL LEARNING
Now, please indicate to the
system in which photogallery
you have created, the photo has
to be uploaded.
Click on the section photogallery
and select the one you have just
created. Then “update”.
NON FORMAL LEARNING
After having updated the
information, you will visualize a
preview of the material uploaded.
If you want to make changes click
on “edit”, if you want to cancel
everything, click on “delete”.
To upload another photo, please
click on “upload new data” and
start the process again.At this level it is possible also to change the order of the images you have uploaded using the rows showed.
HOW TO CHANGE THE ORDER OF THE IMAGES?
Identify the photo you need to move and select the correspondent row
for a lower position or for a higher position.
In this case the photo will be moved from position 1 to position 2 as showed below
Now you can also update the portfolio download
Now please go to Technical Guidelines
Session 2 Modify your portfolio
Thank you for the attention