DOC.401.001.0719

BRISBANE GRAMMAR SCHOOL

TEACHERS'

INFORMATION

HANDBOOK

OCTOBER 1983

DOC.401.001.0720

PREFACE

This handbook represents an attempt to gather together as much information as possible about the day to day operation of Brisbane Grammar School. It is to be hoped that new teachers will find it useful and that those who have been on the staff for some time will not mind having their memories jogged about routine matters.

There has been no attempt to express the philosophy of the school in this handbook, though in some cases this may be apparent.

In the interest of ensuring that we maintain excellence in all things, I hope that each member of the teaching staff will read this handbook carefully and keep it for constant reference.

"Even Homer has been known to nod" ..

September, 1983. M.A. HOWELL

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1.

2.

3.

4.

5.

1.1 1.2 1.3 1.4

2.1 2.2 2.3 2.4

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10

4.1 4.2 4.3 4.4 4.5 4.6 4.7

5.1 5.2 5.3 5.4

INFORMATION FOR TEACHING STAFF

DAILY ROUTINE

Roll Call Bells Assemblies Form Assemblies

DISCIPLINE

CONTENTS

Afternoon Detentions Saturday Morning Detentions Report Cards Corporal Punishment

STAFF FACILITIES

Common Room Dining Room Staff Refreshments Parking Interview Rooms Telephones Photocopying and Other Machines Computer Facilities Library Audio Visual and Other Resource Material

PROCEDURES TO BE ADOPTED

Ordering of Reference Books and Resource Material Staff Absence Typing and Other Services Interruptions to School Routine Keys and Security Personal Records for Students Student Sickness and Absence

AREAS OF RESPONSIBILITY

General Student Counsellor Form Masters Subject Masters

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6.

6.1 6.2 6.3 6.4 6.5 6.6

7.

7.1 7.2 7.3 7.4 7.5

8.

9.

9.1 9.2

10.

GENERAL INFORMATION

Dress and Uniform Superannuation Teacher Registration Q.A.T.I.S. Staff Association Pay Day

SCHOOL RULES

Bounds Buildings Bag Racks Leaving Grounds Handball Areas

RESPONSIBILITIES OF MASTERS ON DUTY

"PEPPERINA HILL" AT LAKE MOOGERAH

Philosophy Responsibilities of Form Masters at "Pepperina Hill"

THE CODE OF BEHAVIOUR FOR STUDENTS OF THE BRISBANE GRAMMAR SCHOOL

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TEACHERS INFORMATION HANDBOOK

1. DAILY ROUTINE

1.1 Roll Call

The morning bell rings at 8.40. Students are expected to proceed to form rooms for roll call.

Form Masters only are permitted to take roll call. If a Form Master is absent a substitute will be allocated. Students are not permitted to mark rolls. Roll marking procedures are set out in the front of the form roll. Please follow the procedures.

Absentees are noted on slips provided. If no absentees, submit a slip mar­ked "NIL". Slips are to be left in Deputy Headmaster's Office. Rolls are to be returned to Deputy Headmaster's Office and to the office of the Mas­ter in Charge of Lower School.

If a student arrives late, i.e. after morning roll call, he must collect a late slip from the office under the gymnasium. This late slip is to be presented to the class teacher on arrival in class. The student then ret­ains the late slip and presents it to his Form Master at afternoon roll call. It is the responsibility of the Form Master to request a late slip if the boy was not present at morning roll call.

A check should be made on all students who are late and if a student regu­larly arrives late the reason for this should be ascertained. Frequent lateness should be dealt with.

Afternoon roll call is taken at 3.20 p.m. Students are not to be released before the final bell at 3.25 p.m. Form Masters are required to check that the personal appearance of their students is satisfactory before rele­asing them.

1.2 Bells

Bells ring at the following times:-

8.40 8.45 9.35 9.40

10.30 10.40 10.50 11.40 11.45 12 .35 1.05 1.20

Roll Call Start of Period 1 End of Period 1 Start of Period 2 End of Period 2 (BREAK) End of Break Start of Period 3 End of Period 3 Start of Period 4 End of Period 4 (LUNCH) Clean up squad assembles End of Lunch Break

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2.

1.25 Period 5 begins 2.00 Period 5 ends 2.05 Period 6 begins 2.40 Period 6 ends 2.45 Period 7 begins 3.20 Period 7 ends

(ROLL CALL) 3.25 End of School

N.B. To allow for assembly, Friday morning periods are shortened by 5 min­utes.

viz: 8.45 9.30 Period 1 9.35 - 10. 20 Period 2

10.40 - 11.25 Period 3 11. 30 - 12 .15 Period 4 12 .15 - 12.35 Assembly

Bells in the school are synchronized with the main bell in the clock tower of the Newell Quadrangle. There are bells in the Science Block, Library and Music Department.

1. 3 Assemblies

(a) The Headmaster's Assemblies are held during Monday Period 5 and Friday from 12.15 to 12.35 p.m. All members of the teaching staff are expected to attend these assemblies. Gowns are to be worn. Hymn Books may be obtained from the school Book Room.

Assembly Notices from teaching staff are to be placed on the clip in the Deputy Headmaster's Office before the scheduled time for commencement of Assembly. The teacher responsible for the notice should sign it. Notices should not be given to students or to the School Captain to read at Assembly.

1.4 Form Assemblies are held as follows:

Form 2 Form 3 Form 4

Period 5 Period 5 Period 5

Friday Tuesday Wednesday

Form Masters who are free should attend these assemblies unless stated other­wise.

2. DISCIPLINE

2.1 Afternoon Detentions

Detentions given by individual masters are to be done in Room 4. No deten­tion should last longer than one hour. If written work is set it should be taken to the Administration Office by the student, initialled by a member

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3.

of the office staff, and left in the detention box in the Administration Office. The teacher who gave the detention should check next day that the work has been done. Class detentions which should be rare should be held in the teacher's own room.

2.2 Saturday Morning Detentions

A three hour detention on Saturday morning may be given for serious breaches of school discipline.

Whilst teachers may recommend a Saturday morning detention, a Saturday deten­tion card can only be issued by the Reali/master, Deputy Headmaster and Masters in Charge of Middle and Lower Schools, or in the case of boarders, the Senior Resident Housemaster.

A student on a Saturday detention must report to the Boarding House in school uniform at the time specified and bring the card signed by his parent or guar­dian. Saturday morning detentions must be recorded in the book kept in the Headmaster's Secretary's office~

Only in very rare cases should a Saturday detention be deferred, though the time of commencement may be varied after consultation with the Senior Resid­ent Housemaster to ascertain that supervisory arrangements can be made.

2.3 Report Cards

A white report card may be given to a student for persistent unsatisfactory work or a pink card for persistent unsatisfactory conduct.

These cards will be issued on request by the Headmaster, Deputy Headmaster and Masters in Charge of Middle and Lower Schools.

Students who have been placed on a report card are required to follow out the instructions on the card.

2.4 Corporal Punishment

Only the Headmaster, Deputy Headmaster, Masters in Charge of Middle and Lower Schools and Senior Resident Housemaster may administer corporal punishment. Under no circumstances are teachers to strike or manhandle a student as this action could be construed as assault.

3. STAFF FACILITIES

3.1 Common Room

The Common Room is for the exclusive use of teaching and ancillary staff. No boys are permitted to enter the Common Room at any time.

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4.

If visitors are present in the Common Room this fact should be communicated to the President of the Common Room or the Deputy Headmaster.

Teachers are asked not to interview parents in the Common Room. (See 3.5)

If a member of the teaching staff wishes to use the Common Room for an even­ing meeting, permission should first be sought from the President of the Common Room and if approved the Bursar must be informed so that the meeting can be listed on the weekly memorandum containing bookings of school build­ings.

It is the responsibility of the teacher making the booking to ensure that the Common Room is left in the condition in which it was found. Glasses and cups should be washed and placed in the cupboards and empty drink bottles stacked neatly for removal.

When visitors, including parents, are using the Common Room, the notice boards should be covered by the devices provided.

3.2 Dining Room

Meals may be taken in the dining room by non-resident teaching staff at a minimum charge.

If a visitor is invited to the dining room it would be courteous to inform the Headmaster or Senior Resident Housemaster, or whoever is in charge of the dining room at the time.

If sporting dinners are planned, the Sportsmaster must first be consulted about general arrangements.

The Tuck Shop is open every school day at morning break and lunch time.

Day boys may take evening meals in the Boarders' Dining Room if they are attending school functions such as plays, concerts, etc. Notice must be given to the Catering Manager however and the Senior Resident Housemaster informed as a matter of courtesy.

3.3 Staff Refreshments

Refreshments are provided in the Common Room for teaching and ancillary staff each day at morning tea, lunch and afternoon tea.

3.4 Parking

The Bursar allocates parking bays to all teaching staff. You are requested to park only in the area allocated.

The student car park is for the use of students only.

Student teachers are not permitted to park in school grounds.

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5.

3.5 Interview Rooms

So that teaching staff who do not have an office may interview parents or students in private, an interview room is provided adjacent to the Student Counsellor's Office. The Board Room may be used in a special instance.

Interviews should not be conducted in the Common Room or in the waiting area of the Administration Office.

3.6 Telephones

A "red Room.

phone" (221 9718) is available for personal staff Incoming calls may also be taken on this phone.

calls in the Common

Extension 32 is available for staff business calls, for internal calls and for incoming calls. Only outgoing local calls can be made on this extension.

Extension 49 is available in the staff work area adjacent to the Subject Masters' Room for incoming calls only.

3.7 Photocopying and other machines

A photocopying machine for use by staff only is available in the Teachers' Aide Office. When photocopying, copyright laws must be strictly adhered to.

A record must be kept of all photocopying in the book provided in order to satisfy Copyright Laws.

No students are to use this machine and members of the teaching staff are asked not to send students to this room to have copying done during class timesQ

Regrettably the photocopying facilities cannot be provided for the personal use of staff or for the benefit of outside associations with which members of staff may be associated.

Other machines available for staff use are the duplicating machine and type­writers in the Corrunon Room and collating machine, guillotine and scanner in room adjacent to Deputy Headmaster's office.

Any work to be done on the OFFSET and BINDING machine in the Library must be submitted to the Bursar. Only authorized and trained personnel may use this machine~

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3.8 Computer Facilities

The Computer area is staffed by two full time and one part time staff. Its functions are:

(i) to keep school records (CUMAS etc);

(ii) to provide time table information (TIMTAB);

(iii) to provide support in the administration of the school in areas of accounts, enrolments, reports, etc. (ADMIN AND REPORT);

(iv) to provide computer experience for students.

3.9 Library

The Library is staffed by four people and is open from 8.00 am until 5.00 pm. The use of the Library for unscheduled class periods must be arranged with the Head Librarian, as must also the use of library discussion rooms. Some class periods are scheduled in the Library.

Teaching staff are asked not to make permanent bookings of the library.

Students may not be sent to the Library without reference to the Library staff and during periods in the Library, classes must be accompanied by a class teacher.

3.10 Audio Visual and other Resource material

Audio Visual and other resource material is held in the library. Information on all material available will be provided by the library staff.

Please return all resource material to the library after use.

The following rooms are available for previewing and screening films etc.

Rooms 34 and 40

Theatre

Gallery (Centenary Hall)

Rooms 32 and 33 (when not in use)

Laboratories 3 and 4 (when not in use)

These rooms may be booked through the Deputy Headmaster.

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7.

4. PROCEDURES TO BE ADOPTED

4.1 ordering of Reference Books and .Resource Material

1. (a) Members of staff wishing to order reference books or resource material (other than specific texts listed on the school "Text Book List") must first obtain a requisition form signed by the appropriate Head of Department, or in the case of general educ­ation references, the Deputy Headmaster.

(b) This requisition is then to be lodged with the Libraran who will place the order on the official order form. Without such a requisition no order can or will be placed.

(c) On receipt of the books or materials, these are to be taken into stock in the Main Library and stamped with the school property stamp.

(d) The person from whom the order has originated, should then withdraw the books or materials on personal loan for a period not to exceed one academic year.

(e) At the end of the academic year these reference books and materials will be recalled by the Librarian. They may then be re-issued for the ensuing academic year.

2. Text books listed on the school "Text Book List" are to be issued by Heads of Departments only, who are required to keep a record of those texts issued and to request their return when they are no longer required or when a member of staff leaves. Teachers are specifically requested not to order or receive text books directly from the officers in charge of the Book Room.

3 . It is the responsibility of Heads of Departments to keep a record of all books, including multiple copies of texts for class use, presently held in subject rooms and to account for these at the end of the academic year.

4.2 Staff Absence

If unable to be present at work, members of staff should ring 221 5300 as soon as possible after 7.30 a.m. and explain the circumstances of the absence. This will enable arrangements to be made or Supply Teachers contacted if nec­cessary. Where possible, work should be set when a teacher is aware that he will be absent the next day.

If members of staff need to leave t~j school during the day, please advise the Deputy Headmaster in advance, or~he is not available, the Master in Charge of the Middle School or Lower School.

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Supervision slips for absent teachers are placed on the notice board at the foot of the rear stairs of the Common Room. Please check this Board before roll call and especially before leaving the school grounds.

Leave of absence for any period longer than part of the day can only be granted by the Headmaster.

When teachers are to be absent on school business (excursions, conferences and the like) work should be set and given to the Deputy Headmaster at least the day before.

4.3 Typing and other services

If teachers require material to be typed, this should be given to the Bursar who will allocate it to the office staff. One day at least should be allowed for work to be done. The same requirement applies to any request for offset printing (see 3.7).

Clerical services such as photocopying can be provided by the Teacher Aides, provided reasonable notice is given.

The Audio Visual Supervisor will assist in any matters appropriate to his area of operation which includes language laboratory equipment, overhead projectors, sound tapes, and the taping of films when approved.

The malfunction of any audio visual machines or material should be reported to the Audio Visual Supervisor.

Stationery, chalk, felt pens, etc., will be provided from the Administration Office.

Do not request supplies of such materials from the Book Room.

4.4 Interruptions to School Routine

Excursions, films, concerts, etc~, must be recorded on the sheet prepared each semester which also lists tests and assignments~ No excursions, or visits outside school are to be organized without first ensuring that they are sanctioned by the Headmaster.

If there are any other activities which occasion interruption to the daily routine which are not so recorded, the activity should be communicated to the Deputy Headmaster in advance.

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Give a list of those students involved in these activities to the person responsible for recording absences, and also place a list of these students on the Common Room Notice Board and notice board in Subject Masters' Room.

In addition, it is essential to inform the Senior Resident Housemaster of the number of boarders involved in the excursion so that packed lunches may be provided.

4.5 Keys and Security

Master keys for the Common Room, classrooms and certain offices may be obt­ained from the Bursar and duplicate keys for staff lockers can be obtained from the Secretary of the Common Room. Duplicate keys for students' lockers are held in the office under the Gymnasium.

All classrooms must be locked at morning break, lunchtime and after school. The teacher vacating the room is responsible for doing this. Do not allow bo9s to remain in a room after you have vacated it.

As a number of areas in the school are fitted with a security alarm system, it is essential that if you wish to enter these areas after the security system has been activated, you acquaint yourself with the method of de­activating the alarm system. The Bursar will inform you of the procedures.

The areas which are fitted with alarm systems include the Administration Offices, Museum, Library, Great Hall, Music Building and Language Laboratory.

If the alarm is accidentally set off the Security Service will arrive very shortly to investigate, so please take extreme care about entering the des­ignated areas.

4.6 Personal Records for Students

Personal Record Sheets (Blue Books) are kept with the Headmaster's Secretary. If you wish to peruse these records in the Common Room, please inform the Headmaster's Secretary.

Under no circumstances are these records to be taken home, to classrooms or to be perused by boys.

Copies of reports are also kept in the Headmaster's Secretary's office. Some records are now stored on the Computer and access to this information is available for Subject Masters through the terminal in the Subject Masters' Room.

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4.7 Student Sickness and Absence

If a student has been absent for more than two days and no notification of this has been provided, please inform the appropriate person (viz. Deputy Headmaster, Master in Charge of Middle School or Lower School) so that the reason for the absence can be ascertained from the parent.

When a student returns to school after an absence he must bring a note explaining the reasons for the absence, signed by his parent, or guardian. It is the form master's responsibility to ensure that such a note is produced or to report the matter if no note has been produced.

If a student becomes ill during the day or is involved in an accident, he must report to the Administration Office where he will be given a slip to see Matron.

If the student goes back to class he returns the slip to the Office.

If he goes home, even when accompanied by a parent, he must sign the "Leave Book" in the Deputy Headmaster's Office.

If a student has an appointment during school hours, he must bring a note ~ from home in)l/hich leave is requested and the reason for the leave is given.

This note should be given to the Master in Charge of the appropriate level for approval and signature and should then be left in the box near the leave book on signing out .

The student must sign the Leave Book on leaving and again when he returns.

The Deputy Headmaster will check the Leave Book from time to time.

5. AREAS OF RESPONSIBILITY

5.1 General

Appointments with Headmaster: Headmaster's Secretary

Choice of Subjects: Student sees -1. Form Master

Change of Subject:

2. Senior Subject Master.

Students clear with -1. 2. 3. 4.

Class Teacher Senior Subject Master Deputy Headmaster Headmaster must sign sheet for final approval to be given.

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Bus & Rail Passes & Student Concession Forms: Administration Office

Social Problems:

Time Table:

Form Master Master-in-charge Form Level Student Counsellor Headmaster or Deputy Headmaster

Deputy Headmaster

Behaviour & General Problems:

Urgent Messages -

Form II ) Form III ) Form IV )

Master-~n-Charge of that level. x

Form V and VI Headmaster or Deputy Headmaster.

Communicated to student through Administration Office.

Student Permission to be absent from school Headmaster.

Maintenance Bursar or Works Manager~ (Contact the latter through Office).

If damage is to be reported please complete appropriate Damage Report form obtainable from the Bursar.

5.2 STUDENT COUNSELLOR

Located next to subject Masters' Room.

Functions (a) (b) (c) (d)

Careers Advice Personal problems Problems with study programmes and techniques Testing where necessary.

Appointments Students make their own appointments to see the Student Counsellor. Appointments are available during school hours.

A student who wishes to see the Student Counsellor must notify the Class Teacher whose lesson he will miss, ask him to sign the appropriate appoint­ment slip and then take it to the Counsellor.

A Careers Reference Centre is located next door to the Counsellor's Office.

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5.3 DUTIES OF FORM MASTERS

Apart from those duties set out under 1.1 (Roll Call), 1.4 (Assemblies), 4.7 (Student Sickness and Absence) and 5.1 (Areas of Responsbility) there are several major responsibilities which Form Masters are required to accept. These are as follows:-

5. 3 .1 Check of Homework Diaries

A regular check of Homework Diaries should be carried out to ensure boys are entering their homework each night. (It goes without saying that Form Masters should ensure that every student in his form has a Homework Diary). After checking, these diaries should be initialled or signed.

The Homework Diary should be used also as a means of communication with parents. If a boy is not working well or has been misbehaving frequently this fact might be communicated to his parents by means of the diary. Likewise, if he is working well, parents would like to know this.

5.3.2 Personal Record Sheets

Each Form Master is responsible for the keeping of Personal Record Sheets (Blue Books). Details required are clearly indicated - all information must be included.

At the end of each semester they must be carefully checked and brought up to date. At the end of the year a general comment on the boy's performa­nce for that year must be made.

These Record Sheets are to be kept in the main office and must not be removed without reference to the Headmaster's Secretary.

N.B. The only information which the office undertakes to record on Personal Record Sheets is the assessed achievement for each semester expressed in the code A+ - D

5.3.3 PROGRESS REPORTS

It is the responsibility of the form masters to prepare reports at times specified by the Headmaster. Each report will contain an assessment of achievement for each subject, a comment from the subject teacher and a general comment from the Form Master.

Form Masters must accept responsibility for ensuring that these reports contain all the information required and that they are a correct record.

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5. 3. 4 ELECTION OF CLASS CAPTAIN AND APPOINTMENT OF MONITORS

Each form should have a Form Captain elected by his colleagues who should assume whatever reasonable responsibilities are delegated to him by the Form Master~ He cannot of course, be expected to maintain discipline in the event of absence of a master.

Monitors may also be appointed who should undertake specific tasks such as cleaning blackboards, supervising the tidiness of rooms, collecting chalk, distributing circulars, etc.

Monitors, however, should not be expected to undertake tasks which are properly those of the form master such as maintaining tidiness in class­room and locking them at the beginning of lunch and end of the day.

5.3.5 ROUTINE CHECK OF DRESS

Before boys leave the form room at the end of a day's school Form Masters should check their dress. Boys are not to leave with ties undone or dressed in a sloppy fashion. During winter terms Form Masters should ensure that all boys except those in Form II are wearing suit jackets. The form period is the only occasion during the day when a thorough check can be made of a boy's dress.

It goes without saying that Form Masters should check the personal appear­ance of members of their form from time to time.

N.B. It is important to remember that boys are very conscious of inconsis­tencies in the matter of dress and personal appearance requirements and resent having to conform to regulations when they see others from another form being allowed liberties they are not allowed.

5.3.6 Other Duties

On approximately two weeks in the year, boys in Forms 2, 3 and 4 will be on duty for a week. This requires that the form report for duty at the Sundial in the Newell Quadrangle each day at 1.05 p.m. The form master of the duty form should ensure that all are present, including duty prefects and that areas to clean-up are allocated. The form master should spend the remainder of lunch-break inspecting the grounds to ensure their tidiness.

Form Masters are expected to accompany their forms when they spend their alloted week at Pepperina Hill Outdoor Education Centre at Lake Moogerah. This affords an excellent opportunity for form masters to get to know and understand their students better.

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5.3.7 GENERAL RESPONSIBILITIES OF FORM MASTER

Apart from the tasks set out above, the most important responsibility a Form Master has is to get to know well each boy in his Form.

The Form Master should learn something of the backgrounds of boys in his form, keep a close watch on their academic progress and social develop­ment, he should have a good idea of their abilities and should be ever ready to assist in a boy's development, often by praise and encouragement and occasionally by admonition.

To assist in gaining this knowledge the personal record sheets are of great value but they are no substitute for personal care, interest and concern.

Frequently general advice on intellectual development should be given and it is important that regular assistance should be given to boys on how to study, what to read and so on.

Form Masters should feel free to contact the parents of boys in their Form on any matters directly related to the development of their charges. When talking to parents however, the greatest care must be taken that the right advice is given and all the relevant facts are known. If in doubt as to the right course to follow, the advice of the Headmaster or the Masters-in -charge of Lower and Middle Schools should be sought. It is a matter of courtesy and prudence that Form Masters should inform Masters-in-Charge of Form levels before contact is made with a parent.

Parents' discussion e<renings are invaluable as a means of getting to know more about boys. Be prepared to talk to parents and to listen to them patiently when they talk about their sons. You may learn something of great value.

In addition to this important aspect of acquiring knowledge about boys, there are other important areas in which Form Masters can greatly help improve the morale of their Form and hence the morale of the school. Form Masters should spend some time each week in encouraging boys to respect school property and to take a pride in the appearance and the general clean­liness of the school.

Boys should be encouraged to develop right attitudes to school, and to engage actively in a wide range of school activities and sport.

If a boy has performed with distinction in any part of school life this should be remarked upon in Form periods and the boy given commendation for his achie­vement. This may well be of great importance to a boy who may not be a great academic or a great sportsman.

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Form Masters should discuss with their Forms any forthcoming events in the school and boys should be encouraged to at.tend such activities as school plays, concerts, choral recitals, G.P.S. sports fixtures and the like. Of course if Form Masters are to be able to talk to boys about such activities they should know about them themselves. Occasional attendance to watch boys perform in various areas of school life would give Form Masters a much better chance of influencing their charges. Form Masters should aim at spending from ten to fifteen minutes with each boy throughout a school term. If this is done, boys will see the Form Master as a person who has a real interest in his development, not just someone who is there to mark the roll and carry out routine tasks. When talking to boys individually I find it a great help to keep notes on these discussions though it is prob­ably best to write these notes after the discussion has ended.

CODE OF BEHAVIOUR

At the beginning of the year, Form Masters should read through the Code of Behaviour with their Forms and explain the purpose of the requirements set out.

This Code of Behaviour was produced by members of staff after a great deal of thought and discussion. It does, I believe, set out the requirements of the school (and to a limited extent the philosophy) and it is important that every boy in the school should know what his responsibilities are with regard to behaviour.

It goes without saying of course that Form Masters are expected to support the requirements of the Code of Behaviour whatever their own personal views might be and that students in their charge should be aware that they support it.

To sum up. It matters very much in a school as large as Brisbane Grammar School that for every boy there should be someone who can give him proper individual attention when he is in need of it, someone with whom he can discuss his problems when they arise, someone who can exercise unobtrusiv~ supervision over his general progress and can, when the occasion arises, help him by encouragement or occasional admonition to achieve his true potential. It seems to me that the best person to do this in the day school is the Form Master as he sees the members of his form at least twice a day.

5.4 RESPONSIBILITIES OF SUBJECT MASTERS

5.4.1 Curriculum

It is the responsibility of the Subject Master to ensure that each teacher has been provided with a Work Program in all subjects under his control and that the Work Programme is being followed in all classes at all levels for which he has responsibility.

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It is essential also that he ascertain that the course of study being foll­owed has the approval of the Board of Secondary School Studies. Each year the Subject Master will provide the Headmaster with a list of text books required for the ensuing year and if necessary seek approval for major changes.

No changes in curriculum course content or semester units may be made with­out the approval of the Headmaster.

5.4.2 Assessment of Students

The Subject Master is responsible for the assessment programme in his Subject and for ensuring that all tests and assignments have been properly supervised and that the assessment of each student is fair and reasonable and according to the requirements laid down by the Board of Secondary School Studies and specified in the Work Programme.

He shall keep a record of assessments of all students in his subject and to assist him a computer programme C.U.M.A.S. has been devised, access to which is via the terminal in the Subject Masters' Room. Subject Masters are requi­red to produce Special Subject Assessments for all students in Year 12 who have studied the subject(s) for which they are responsible. These assessm­ents are to be ready for submission to the Board of Secondary School Studies before the due date in November each year.

Each Subject Master will be required to submit to the Deputy Headmaster an order of merit list for all students studying the subject(s) for which he is responsible, so that the Annual Prize list may be compiled.

If a student is absent for a test or requests an extension of time for an assignment it is the responsibility only of the Subject Master to decide whether the test may be taken at another time or an extension granted for an assignment0

No variation of procedure should be made unless the Subject Master is conv­inced that the absence was justified through illness or approved by the Headmaster.

No individual teacher may arrange for a variation of testing procedures unless he has consulted with the Subject Master and gained his approval. The allocation of weightings for semesters and decisions on what should be included in the overall assessment are the responsibility of the Subject Master with the proviso that they must meet the requirements laid down by the Headmaster as general school and Board policy.

It is the responsibility of the Subject Master to specify dates of tests in his subject, to set assignments and to specify the due date and to arrange such excursions, camps and projects as 11e deems appropriate to his subject~

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5.4.3 Teacher Allocation

The Subject Master should submit to the Deputy Headmaster the names of those teachers he wishes to have included as teachers in his Department for the next year. This should be done as soon as the subject choices for Years 11 and 12 are known.

It is then the responsibility of the Deputy Headmaster to produce the final time-table and he should consult with the Headmaster with regard to the allocation of teachers within a department.

Once a teacher has been allocated to teach a particular subject, it is the responsibility of the Subject Master to ensure that the teacher has been fully informed as to his programme, and that he is aware of the requirements of the course of study, the textbooks selected and his general responsibil­ities towards his students and his subject.

From time to time the Subject Master will be required to present to the Headmaster a frank and professional opinion on the performance of a teacher or teachers within his Department, particularly teachers new to the school or to the profession. This information will, of course, be regarded as confidential.

Subject Masters should be aware of the performance of teachers in their Department(s) and from time to time provide counsel, advice, praise or even admonishment if necessary.

5.4.4 STAFF MEETINGS

It is expected that Subject Masters should hold regular meetings of those teaching in their Departments in ordez· to discuss Courses of Study assess­ment procedures etc. and to initiate forward planning. Not all of these meetings can be fitted into the weekly time-table no.r should the scheduled meetings held at the beginning of semester or half semester be regarded as being the only time in which such meetings can be held.

Subject Masters are expected to attend all meetings of Heads of Departments called by the Headmaster to discuss policy and other matters related to the school's teaching programme. If a Subject Master is prevented from attend­ing such meetings the Headmaster should be informed in advance of the meeting.

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5.4.5 Annual Budget

Each year in September Subject Masters are required to submit their requi­rements for the operation of their Departments in the ensuing year so that the Annual Budget may be prepared.

A format for submission of these requirements is laid down and initially the submission should be presented to the Bursar.

The Headmaster may and probably will wish to discuss budget requests with each Subject Master and any special or unusual requests will need to be justified.

Careful thought should be given to future essential and desirable needs before the submission is presented, as it is unlikely that the Annual Budget can be varied once it has been approved by the Board of Trustees.

5.4.6 Reports on Operation of Departments

Each year Subject Masters are required to present a report on the overall operation of their departments.

These reports are due early in Semester 2 and should provide information on:

a~ Work Programmes b. Assessment Procedures c. Teaching Strategies d. Problem Areas e. The performance of teaching staff f. Proposals for future development g. Any other matters which the writer thinks to be relevant.

From time to time the Headmaster will want to discuss these reports with Subject Masters.

5.4.7 General

The policy for the operation of Subject Departments in this school has been to delegate considerable responsibility to Subject Masters with the expect­ation that each subject Master will accept the challenge of operating his Department in a manner which will contribute to the overall academic standard of the school.

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Whilst the Headmaster does not wish to be informed about every aspect of the operation of a Department, he should be kept informed on all major matters and therefore occasional discussions on the operation of a Depart­ment including major developments or major problems are found to be most useful in ensuring that the academic standard of the school is maintained and enhanced.

The Headmaster is always prepared to discuss any matters related to the operation of Subject Departments and Subject Masters should feel free to arrange to talk with him at any time.

6. GENERAL INFORMATION

6.1 Dress and Uniform

Male members of staff are requested to wear ties at all times and long trousers in 2nd and 3rd half semesters. Shorts may be worn in the 1st and 4th half semesters provided they are worn with long socks. Summer and winter uniform is specified for students - Students are to wear ties at all times and during winter semester are not permitted to travel to and from school or to be in the school grounds without a jacket or blazer.

6.2 Superannuation

All members of the teaching staff on appointment are eligible and encouraged to join the Superannuation Scheme. For information see the Bursar.

6.3 Teacher Registration

To be eligible to teach, all Queensland Teachers must be registered with the Board of Teacher Education - Toowong. It is the responsibility of each teacher to ensure that the Annual Registration Fee is paid.

6.4 Queensland Association of Teachers in Independent Schools

The school representative of this association will provide information. Dues to this Association can be deducted from salary cheques each fortnight if requested.

6.5 Staff Association

This association is concerned mainly with social activities. The President of the Common Room heads this Association.

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6.6 Pay Day

Teachers are paid by cheque or by deposit to their bank account every second Friday. Members of the clerical staff make payment during morning tea break in the Common Room.

Collection of cheques at any other time can be made from the Bursar's Office.

The Bursar will make requested deductions from salary cheques for payments of Medical Benefits, etc.

7. SCHOOL RULES (To be observed in conjunction with the Code of Behaviour)

7 .1 Bounds

Students are reminded that certain parts of the grounds and buildings are out of bounds. These are:-

(a) The area between the main drive and College Road (with the exception of the lawns near the front entrance).

(b) All lawns marked with appropriate signs.

(c) The portico of the Great Hall.

(d) Balconies of the Science and Humanities Buildings during lunch times and morning break.

(e) Rear of Physics Laboratories and Advanced Laboratories.

7.2 During lunch and morning break the following buildings are out of bounds except when a master is present.

All Classrooms, Centenary Hall, Great Hall, Gymnasium, all Laboratories. No food or drink is to be consumed in any of the above rooms or buildings at any time.

It is further emphasised that no student is to enter or remain in a Science Laboratory at any time unless a master is present.

7.3 Bags are to be kept on bag racks only and students are particularly asked not to obstruct walkways and corridors with bags.

7.4 No student is to leave the school grounds without permission at any time during the school day.

7.5 Boys in Forms 2 and 3 may use the following areas for playing handball. Only these areas may be used.

Form 2

Form 3

Wall at end of Room 30 Wall at end of Lab. 5

Wall at end of Room 19

(New Building) (Science Building)

(Newell Quadrangle).

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8. RESPONSIBILITIES OF MASTERS ON DUTY

Each week two masters are rostered for ground duty and the list of duty masters can be found on the Common Room Notice Board, on the Duty Master's Board and in the Deputy Headmaster's Office. Generally, the Deputy Head­master will advise those on duty on Monday morning.

One of the two masters on duty is form master of the duty form for clean-up for the week.

This master is responsible for:

(i)

(ii)

(iii)

(iv)

(v}

Advising duty form in advance of their responsibilities when on duty.

(This duty takes precedence over all extra-curricular activities) •

Checking that all members of the duty form report for duty at the sun dial in the Newell Quadrangle.

Dividing form members into groups and allocating each group to clean up a designated area.

Checking whether duty prefects are present and allocating duties to them.

Exercising general supervision of both the"clean up"and the behaviour of the rest of the school in regard to bounds and the like. (See 7.1).

The other master on duty is responsible for supervising behaviour through the grounds in the first half of lunch which ends at 1. 05 signalled by the bell.

At the beginning of lunch period he should concentrate his attention on the tuckshop lines, watching particularly for petty theft and queue jumping but the whole grounds are his area of responsibility.

Prefects should be on duty at the tuck shop at lunch time and if they are not in evidence this fact should be conveyed to the School Captain.

Among the places needing closest attention throughout lunch are the veran­dahs of buildings, because although they are out of bounds at lunch time (except for the New Building) almost all water-fights, food-fights and major mischief occur on them.

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BUS DUTY: Bu mutual agreement, one master is on duty at the bus-stop each afternoon. It is essential that this master go to the bus-stop immediately the bell rings for the end of afternoon roll-call, because it is the first five or ten minutes that are critical. The master should insist that boys are correctly dressed, that they line up to board the bus in orderly fashion and that queue jumping is firmly quashed.

To assist in these duties there are prefects rostered. If no prefects appear for a duty, then that information should be passed on to the Deputy Headmaster. Needless to say, any serious problems concerning the behaviour and manners of the boys should be reported to the Deputy Headmaster, preferably accompanied by the offending boy or boys.

If, for any reason the Master on Duty is unable to do a duty, or complete it, it is essential that the Deputy Headmaster be told, preferably in advance.

Finally, it is necessary for one of the two Masters on Duty to remain at school until approximately 4.30 p.m. to deal with any routine problems which may arise.

9. "PEPPERINA HILL" at Lake Moogerah

9.1 Philosophy

The school's Outdoor Education Centre at Lake Moogerah was conceived and developed with the following purposes in mind:

(i) To allow students from a large inner city school an opportunity to live, work and gain a better understanding about themselves, other students and teachers in a relaxed environment.

(ii) To provide the individual and group with various recreational exper­iences not in the usual school curriculum and it is hoped these will be continued in the student's future leisure time.

(iii) To encourage students to become more aware of their natural environ­ment, its characteristics and how they can use it with the least amount of influencing impact.

(iv) To help students to realize that the ability and willingness to communicate, co-operate, and compromise with others is a vital aspect of a healthy community.

Each student in Years 8, 9 and 10 spends five days with his Form Master and form group over the first three years.

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9.2 Responsibilities of Form Masters at "Pepperina Hill"

Whilst the Camp Warden is generally responsible for the organization and planning of the camp's activities for the week, the Form Master must accept responsibility for the general discipline and sensible behaviour of the members of his form.

He should ensure that when students are in their dormitory rules concerning "lights out", consideration for others and sensible behaviour are fully observed.

A Form Master should not leave the camp without first informing the Camp Warden and if he must do so, he should ensure that there are provisions for adequate supervision during his absence. This particularly applies in the evenings.

Whilst it is appreciated that not all Form Masters will be able to participate in the somewhat rigorous physical activities of the camp, it is important that all assistance that can be given to the Camp Warden should be given in order to make the camp run as smoothly as possible.

It is not of course possible to specify precise areas of responsibility and in general Form Masters should view their position at Moogerah as one in which they work in co-operation and harmony with the Camp Warden in all matters.

It is essential that the Form Master should accompany members of his Form on the bus to Moogerah and return with them. If any unforeseen circumstance seems likely to prevent this, the matter should be discussed with the Headmaster.

As "Pepperina Hill" is pa.rt of Brisbane Grammar School, all requirements of the school's Code of Behaviour should be observed, except in the case of rules concerning dress which of course are inappropriate.

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~rizbznt£ @rantmar

THE CODE OF BEHAVIOUR FOR STUDENTS OF THE BRISBANE GRAMMAR SCHOOL

1. Brisbane Grammar School exists as a place where a complete education may be undertaken in a helpful and co-operative environment. To develop such an environment it is necessary to provide more than facilities for classes and sport - we need to have an atmosphere which will foster the development of the mind, body and character. It is most important therefore, that all associated with the life of the School regard themselves and other persons with dignity and respect, and learn the importance of co-operating in a community with many diverse interests, but a common concern for the well being of all its members.

2. It is expected in the School that each student will co-operate to the fullest in taking responsibility for his own progress by diligent and careful preparation for and participation in all the classes of which he is a member. It is particularly important that no student, either through neglect or lack of concern, interfere with the rights of others to pursue their courses. Therefore irresponsible behaviour in school or class, or the defiance of the authority of a master cannot be tolerated.

3. Cleanliness and tidiness are the overriding factors in a student's appearance. It is a requirement of the School that the school uniform (as prescribed in clothing regulations) be worn to all School Functions and sporting fixtures unless students are otherwise directed. The items of the uniform must be clean and kept in good repair. The hair must be trimmed at reasonably frequent intervals and must not be grown below the level of the collar

4. As it is essential that each student develop a respect for himself as a person and as a member of the School community, a student must conduct himself at all times in a manner which will not detract from his own reputation or reduce that of other members of the school. A student does not have the right either, to conduct himself in such a way as is likely to off end others. Offensive behaviour will not be tolerated whether it be the irresponsible use of offensive language, smoking, drinking of alcoholic liquor, gambling, stealing or the injury of others. As some of these are offences against the law, offenders may be asked to leave the school.

5. Another serious offence is the mistreatment of others' property. Such behaviour reveals a lack of concern for the owners of that property whether these be individuals, the School as a whole, or the community, and cannot be countenanced.

6. The School offers a wide range of courses, activities and sporting pursuits. While it is understood that students could not participate in all of these they should take part in as many as possible and encourage the involvement of their colleagues. All are expected to attend, even if only as spectators, the major annual events of school life, e.g. Speech Night, School Plays and Concerts, G.P .S. Sporting Championships and such ·other functions as are held from time to time.

7. When a student accepts membership of a School Team, Club or Society he accepts all the commitments involved in that membership, for not to do so is a mark of little respect towards the other members of the group concerned.

8. All must recognize that there are certain legal responsibilities involved in attendance at the School. ln part.icular a student may not leave the grounds for any purpose during the School Day without special leave from the Headmaster, or from those to whom he delegates his authority, and must sign the leave book on departure and return. After any absence from School, a student must produce an absence note signed by his parent or guardian. Except in the case of illness, a student must be in attendance on all days on which the School is open, unless leave has been granted by the Headmaster.

9. In matters which are not specifically covered by the above code or any other School Regulation, members of the School will observe the principles outlined above concerning the dignity of each person, respect for others and their property and of mutual co-operation within the school community.

Being enrolled at the school implies acceptance of the above Code of Behaviour