Janet Schmitt – February 2016

Teacher Training Checklist

1. _____ Review Log In Process a. Update Personal Information & Password

2. _____ Review flow of support for school

a. Leadership Team – Administration Team & Teacher Leaders b. Send OptionC a Secure Message – Help Tickets

3. _____ My Settings – System Settings for each teacher

a. Attendance b. Lunch Count c. Assignment Options

4. _____ My Classes

a. General Preferences - Setting schedule of each class b. Class Preferences – Selecting custom grade calculation types

5. _____ Fab 5 Teacher Features

a. Attendance b. Lunch c. Lesson Plans d. Assignments e. Grade book

6. _____ Student Roster – Verify student list is correct for each class that you teach

a. Only Administrators change student rosters – Notify the administrators of needed changes

7. _____ Attendance – It always defaults to the current day. a. It must be taken daily, even for perfect attendance b. School will determine an attendance policy for students who come in tardy

8. _____ Lunch Count – This can be taken daily after attendance if enabled by administration

a. Students who are marked absent in homeroom will be blocked from ordering a lunch b. School will determine a Lunch Count policy if a student comes in late

9. _____ Lesson Plans

a. Creating lesson plans by the day or week b. Principal comments c. Printing

Janet Schmitt – February 2016

10. _____ Assignments

a. Creating assignments for families to view at home on Parent Portal b. Creating custom schedule assignments – Repeated days or classes c. Grading assignments

i. Missing ii. Late

iii. Excused iv. Hidden

d. Assignment list –View all assignment details in 1 spot

11. _____ Grade Book a. Views (Whole class, individual students b. Navigating through grade book c. Snapshot view for individual students – printable format

12. _____ Class control panel

a. Assignment List b. Category/Assignment Weights – Choose carefully c. Final Term Grades (Progress Reports & End of Terms) d. Student Roster e. Skills f. Upload Manager

13. _____ Class Reports

a. Missing Assignments b. Missing Attendance c. Student Information d. Report Card Comments

14. _____ Preparation for Progress Reports or Report Cards (As appropriate)

a. Finalizing grades for Progress Reports or Report Cards i. Enter Term Grades

ii. Single Student Grading b. Recording comments for end of terms c. Finalizing Skills/Standards Grades (Only if required on report cards) d. Recording Learner Behavior Grades

15. _____ Communicating with families

a. Parent Teacher Conferences – Scheduling Online b. Upload Manager – Worksheets, Spelling Lists c. Private messages d. File Library/My Files – Files from Principal/Office e. Announcements/Daily Bulletins – Notes from Principal/Office

Janet Schmitt – February 2016

16. _____ Daily Routines a. Dashboard – Daily tasks, training and notifications

17. _____ School Policies

a. Review of grading, attendance and lunch policies discussed during the training

18. _____ Support Resources a. Documentation Library – How To Guides b. Discussion Boards – Used to communicate with other OptionC Users c. Send OptionC a Secure Message – Help Tickets

19. _____ Questions

1

School Management SystemTeacher Training

Option C Website: https://www.optionc.com or school website login

School Number: __________________

Update Profile: Go to My Information My Profile

Bookmark it in your browser (Favorites List)

Login:

User Name

Password

Getting Started

Teacher Training

Leadership Team

Administration Team & Teacher Leaders

Documentation Library

Dashboard – Notifications, training notices

Send OptionC a secure message

Support

Teacher Training

2

• My Information & Settings

• Personal Information

• Class Preferences

• Fab Five Teacher Features

1. Attendance

2. Lunch Order

3. Lesson Plans

4. Assignments

5. Grade Book

• Class Control Panel

• Reporting Options for a Teacher

• Student Data Available

• Questions

Training Objectives

Teacher Training

My Classes

Teachers will go to “MY CLASSES” most of the time!

**Class Control Panel – BEST way to Navigate!**

• Click On My Classes

• Select A Class That You Teach

• Choose Teacher Feature to Complete

• If you need to go elsewhere, click on the Class Control Panel

Teacher Training

Your shortcuts

Attendance

Lunch

Lesson Plans

Assignments

Gradebook

Fab 5 Teacher Features

Teacher Training

3

1. Attendance• Must be done daily!• It defaults to the current day• Mark Students Absent or Tardy or all in attendance by

selecting button Take a Attendance.• School determines policy and process for those reporting

Tardy.

*Once you have completed attendance, the program will automatically take you to the lunch count if you selected the lunch settings.

Teacher Features

Teacher Training

2. Lunch Count – (School needs to setup)

• Record each students’ lunch choice

• Click “Order Lunch”

3. Lesson Plans

• You can create lesson plans for individual days or the whole week

• It has the Microsoft Word features for formatting

• Assignments posted will automatically feed into the lesson plans

• Principals are able to comment on lesson plans

• Lesson plans can be printed for substitute teachers

Make Sure to CLICK ON SAVE!!!

Teacher Features

Teacher Training

4. Assignments

• 2 Choices for Creating Assignments

• Basic Mode

• Advanced Mode

Teacher Features

Teacher Training

4

Assignments

Teacher Features

Teacher Training

Assignment Name

Choose A Category

Grade Type Total Points

3 Date Boxes

Teacher Features

Teacher Training

Assignments

Attach a PDF

(1) Website URL

Details of assignment

Supplies list

Assignment

Teacher Features

Teacher Training

A Post-It note will show in the gradebook when

comments are written for students. General

comments can be seen by student and private

comments only seen by staff.

You must ALWAYS click on SAVE before changing screens.

Be careful when you use this

E – Excused

L – Late – Stopwatch

M – Missing

H – Hidden

X – Not Yet Graded

5

Teacher Features

Green Checks = Averaged In GradeGray Checks = Assignment Turned Off

Click Here to Switch to

another class

Grade Calculation Type

Teacher Training

5. Gradebook

• How do I find my student roster

• Verify student list is correct for each class that you teach

• ONLY ADMINISTRATORS change student rosters – Notify the administrators of needed changes. This is especially important at the beginning of the school year and at the beginning of each quarter or trimester.

• What does my student see when signing into OptionC?

Student Roster

Teacher Training

There are two sections:

Actions

View

Class Control Panel

Teacher Training

6

Class Reporting

Teacher Training

When you are in a class, go to: Class Reports

Profile Data Available

Teacher Training

Profile

Sections

Parent

Information

1. Take Attendance – Even on Perfect Attendance Days

2. Take Lunch Count – If your school uses it

3. Record Assignments for Parents to View Homework each night.

4. Enter Grades Regularly

Daily Routine

Teacher Training

7

Always Remember…Class Control Panel

• Got Questions?

• Click on the blue Help in top right corner

• Go to Support

• FAQ’s

• Documentation Library

Class Control Panel

Teacher Training

• School Communication Tool

• Announcements, File Library, Private Messages

• Billing Module

• Diocesan Reports

• State Reports

• School Calendar

• School Directory

Besides Fab 5?

Teacher Training

• Preparation for Progress Reports or Report Cards (As appropriate)

• Finalizing grades for Progress Reports or Report Cards

Enter Term Grades

Single Student Grading

• Recording comments for end of terms

• Finalizing Skills/Standards Grades (Only if required on report cards)

• Recording Learner Behavior Grades

Progress/Report Cards

Teacher Training

8

• An administrator needs to set up the basic framework

• Conferences can be set up for homeroom & special teachers

• Parents can register online for all students in family

• Teachers can register remaining students if parents did not complete task

• Teachers are able to print 2 different schedules

– Door Sheet – Post outside classroom

– Desk Sheet – Keep at a folder at desk during conferences to see schedule and expected attendees. It allows for writing notes which can then be shared with principal.

Parent/Teacher Conferences

Teacher Training

Parent Portal view:

• Viewing homework

• Viewing grades

• Billing Balances

• Announcements

• File Library

• Private Messaging

Parent Portal

Teacher Training

Parent Portal

Teacher Training

9

Parent Portal

Teacher Training

• Who is your Teacher Leader? Go to them first!

• Send a Secure Message

• Toll Free Phone Number: (855) 822-8418

• Attend webinar training

• Dashboard Notifications

• Documentation Library

Questions

Teacher Training

Revised February 2016

Grade Calculation Types

How do you want the grade book to average the grades for your

students?

Cumulative Points – Teacher adds up the Total Points Earned and divide by Total Points Possible.

Assignment % Averages –Teachers enter assignments with either points or percentages. The system

will add up all of the %’s for all assignments and divide by the number of total assignments.

Assignment % Averages with Category Weights – Teachers are able to apply weights to different

categories of assignments graded. The system will add up all of the %’s within a category and then apply

the category weight. Once the grades for the categories are calculated, then all of those numbers are

added to get the final grade.

Cumulative Points Assignment % Average

Assignment % Average with Category Weights

Homework = 20%

8/10 80%

9/10 90%

14/15 93%

Totals 31/35

88.57% 87.67% 17.53

Quiz = 30%

24/25 96%

28/30 93%

Totals 52/55

94.54% 94.5% 28.35

Test = 50%

63/65 97%

72/75 96%

Totals 135/140

96.43% 96.5% 48.25

OVERALL Totals Cumulative Points 218/230 94.78%

Assignment % Avg 92.14%

Assignment % Avg with Category Weights

94.13%