tdka22 2013 fresh mushrooms revised 13-6-13

8/10/2019 Tdka22 2013 Fresh Mushrooms Revised 13-6-13

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TENDER DOCUMENTFOR

THE SUPPLY OF FRESH MUSHROOMS

Tender Number : KA22/2013Date of Invitation to Tender : 13 June 2013Closing Date for ubmission

of Tenders : 2! June 2013

Potential Vendors

All information contained within this tender document is confidential information of CyprusAirways Public Ltd. It is for the sole use of vendors in responding to the tender. It may not bedistributed to any third party or used for any other purpose without the prior writtenpermission of Cyprus Airways Public Ltd.


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22/2013

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http://www.cyprusair.com/http://www.cyprusair.com/http://www.cyprusair.com/mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.cyprusair.com/


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Suppliers with no labelling as above will not be accepted.

PERIOD OF CONTRACT: 1 September 2013 31 August 2014.

The Company reserves the right to terminate the contract with the Successful

Tenderer(s) in whole or in part, at any time, by giving written notice to theSuccessful Tenderer(s) of one month. The Successful Tenderer(s) however, shall be

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bound to accept and to execute any orders for the supply of the items until the

expiry of the notice. All orders placed to the Successful Tenderer(s) during the noticeperiod must be delivered in accordance with the relative clauses of the contract that

shall been signed by the parties. If not, the Company reserves the right to obtain

supplies from other sources of its free choice and recover damages (including but not

limited to the price difference) from the Successful Tenderer(s).

TYPE OF CONTRACT:Fixed price contract with firm prices for the whole of its

term.

DELIVERY: Place The Companys Catering Services Department, Larnaca Airport

TERMS for the attention of Mr Chr Houliotis, Head of Supplies Stores,

telephone no 24692714, [email protected]

Type and Time Partial deliveries, free of charge, in accordance with

the instructions of Company Officials, ie orders shall be placed in

writing and/or by telephone and/or by email and must be executed in

such quantities as requested, within the lead time set by the Company.

It is noted, that deliveries should be effected preferably between the

hours 07:30-11:00 (at the latest).

Means of transportation of food items:

(1) Deliveries and/or distribution of foodstuffs must be made atthe Catering Services Department of the Company by means

of vehicles which have the relevant certificate of conformity

issued by the State Health Services. These vehicles must also

comply with the terms of Foodstuff law EEC 852/2004.

The surface temperature of food items at the time of receiving

must be within the following limits:

Refrigerated foods: lower or equal to 5C

Frozen foods: Frozen solid and no signs of prior

thawing

Dry goods: Lower or equal to 25C

Catering Officials of the Company maintain, at any one time,

the right to inspect and verify the temperature of the van in

which the products are delivered as well as the general

conditions of the vehicles.

A Successful Tenderer shall be certified asKnown Provider

which means a supplier whose procedures meet common

security rules and standards sufficient to allow delivery on

supplies to an air carrier, but not directly to aircraft.

Parcels intended to be carried to Company premises
mailto:[email protected]:[email protected]


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within the security restricted area or to the Companys

Catering and/or the In-flight stores premises shall be

subjected to the security controls detailed in EC 300/2008

and NCASP (National Civil Aviation Security Program) before

being placed on board the aircraft.

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A Known Provider program requires but is not limited to the

following:

All drivers of the vehicles which deliver goods at Companypremises within the security restricted area and/or at the

Companys Catering / In-flight stores premises must have

readily available for presentation to the Companys

Management on request, a police certificate of clean criminal

record and 5 years background check of their previous

residence and previous employment.

All vehicles loaded with supplies to be delivered at Company

premises within the security restricted area and/or at the

Companys Catering / In-flight stores premises must be locked

and sealed with a disposable seal which must be numbered.The seal number must be recorded on the way bill

accompanying the goods together with the name and ID

number of the driver as well as the registration number of the

vehicle. The way bill will be presented to the Company Official

who is responsible for accepting the goods and the seal will be

cut in his presence.

In the light of the above, all Tenderers must provide in the technical

proposal of their tenders the following information:

The identity and address of both the Tenderer and the Tenderers

principal where such principal exists and the identity and address of

the agents authorized to carry out deliveries on their behalf.

Details of the vehicles they shall be using for delivering goods at

Company premises within the security restricted area and/or at the

Companys Catering / In-flight stores premises inclusive of their

registration numbers and copies of the respective drivers passport or

IDs

Written declaration by the Tenderer that he:

i.Prepares consignments in secure premises; and

ii. Employs reliable staff in preparing the consignments; and


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iii. Protects the consignments against unauthorized interference

during the preparation, storage and transportation; and

Written declaration by the Tenderer that the consignment to be

delivered at Company premises does not contain any prohibited

articles such as :

a) Explosives/Ammunition/Flammable Liquids/Corrosive: Anyexplosive or incendiary components, which by themselves or in

conjunction with other items can result in an explosion or fire.

These include explosive materials, blasting caps, fireworks,

gasoline, other flammable liquids, ammunition, etc., or any

combination of these items. Any corrosive or toxic substances,

including gases, whether or not under pressure.

b) Disabling or Incapacitating Items: All tear gas, mace, and similar

chemicals and gases whether in pistol, canister, or other

container, and other disabling devices such as electronic

stunning/shocking devices and

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c)Written confirmation and acceptance by the Tenderer that any

package and contents of the consignment he will deliver at Cyprus

Airways premises at any time may be examined for security

reasons.

SAMPLES: Free of chargesamples, 1kg per product for all items for which tenders

shall be submitted must be readily available for delivery at the CateringServices Department of the Company, c/o Mr Chr Houliotis, Supplies

Stores Sup, tel 24692714, fax 24643170, on request by the Catering

Management. All samples must bear the tenderers full name.

Failure to deliver samples as above will result to the disqualification of

the tender for the respective product(s).

The samples that the tenderers shall deposit with the Company for

testing purposes/specification conformance, must fully comply with the

technical details of the respective tender. Failure of the tenderers to

comply with this requirement will result to the disqualification of theirtender for the specific products.

QUANTITY: (i) Imported Items - The quantities appearing in the Tender Document

may be subject to a variation (increase or decrease) by 30%

depending upon the Company's actual requirements during the

period of contract.

(ii)Locally Produced Items - For locally produced/manufactured items

the quantities appearing in the Tender Document shall be considered

by both parties (Company and Successful Tenderer) as indicative and

as such they shall not be binding upon the Company which during


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the period of contract has the right to draw as much quantity as it

requires.

Therefore the Successful Tenderer shall not claim against the

Company and the Company shall not entertain any claim by the

Successful Tenderer in respect of any such discrepancies betweenthe tender/contract quantities and the quantities actually ordered

during the period of contract.

QUALITY:The quality of the mushrooms to be supplied under the contract to be

signed between the Company and the Successful Tenderer(s) must be in

accordance with the approved samples and/or the contract

specifications. No alteration to such specifications can be made without

the prior written consent of the Company.

If the items fail to meet the approved sample(s)/contract specifications,

the Company reserves the right to reject those items and the Suppliermust replace them with products complying with the specifications

within twenty-four (24) hours from the date of rejection, without any

additional charge to the Company, whereas the Supplier shall be liable

for any and all damages to the Company arising from such breach.

The quality control of all products is the responsibility of the Catering

Services Manager of the Company.

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MICROBIOLOGICAL ANALYSIS: The Catering Services Department of the Company

shall, from time to time and when judged

necessary, obtain food samples during delivery or

from the Successful Tenderers Production

Area/Warehouse for microbiological analyses that

shall be conducted by the Companys in house

Laboratory. Deviations from the Microbiological

Standards (according to EC regulations EC

2075/2005 and EC 1441/2007 on microbiological

criteria for foodstuff) will result to the return ofdeliveries and the Successful Tenderer(s) will either

be obliged to replace such returns within a lead

time set by the Company or bear any extra

purchase cost incurred by the Company if an

alternative source of supply is chosen.

GENERAL:(1) All Products should be in compliance with the relevant guidelines of

the European Union.

(2)The tenderers should operate a HACCP system based on the seven

principles.


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(3)A copy of the State Health Services Certificate to verify the compliance

of the tender with EC852/2004 (Hygiene of Foodstuffs) regulation of

HACCP System and/or

A copy of ISO22000 certificate issued by an accredited certification

body, with (a copy of the HACCP plan) to be enclosed in the technicalproposal of the tender

(4)Tenderers should enclose in their technical proposal a GAP certificate

to verify that they implement an effective Good Agricultural Practices

System.

The tenders must be submitted in two parts, technical and financial, as follows:

TECHNICAL PROPOSAL: The technical proposal of the tenderer is expected to

include the following:

1.Information on the Tenderer:

1.1Name, address and contact person.

1.2 A confirmation that the tenderer has not been

disqualified/blacklisted from participating in

tenders issued by the Government or other

organisations in the last 5 years. If the

tenderer has been disqualified/blacklisted,

details of the disqualification/blacklisting

should be submitted.

2. Product Information:

2.1brand name2.2 The products details as per the attached

Appendix A.

2.3Additional specification if applicable.

2.4 The average shelf life of the product from

delivery.

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3.Details of the vehicles that will deliver the goods at

the Catering Services Department (inclusive oftheir registration numbers).

5.Official registration certificates and/or HACCP

Certificates of the premises of the tenderer.

5.Confirmation of acceptance of the Companys

terms and conditions as outlined in the present

tender document.

6.Thelead time for delivery(execution) of the first

and subsequent order(s).


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7.A complete CY Catering Questionnaire E54 and

Product Specification E55, and a copy of the

product specification directly from the

manufacturer.

8.HACCP, GAP and ISO certificates

9.All information related to the requirement under

the heading of KNOWN PROVIDER.

FINANCIAL PROPOSAL: The financial proposal of all tenderers must be submitted

on the attached Form marked Appendix A.

OPTION A:

60 days from statement.

Barter agreement: 10% of the annual value of the actual yearlypurchases (inclusive of VAT) from the Successful Tenderers shall be

exchanged for either:

(1) airline tickets to and from any of the Company destinations on

Company aircraft.

(2) transportation of cargo to and from any of the Company

destinations on Company aircraft.

(3) purchase of advertising space on the Companys direct channels

(e.g. IFE, website, e-newsletter)

(4) Payment of subscription and/or renewal of the Sunjet Executive

membership).

This barter agreement shall be valid for two years from the date of

contract. For the purpose of this barter agreement, the invoices that

shall be issued by the Successful Tenderer(s) will have to separate

the amount that will be paid, from the amount that will be

exchanged for any of the above as per the following guideline:

Total invoice amount: A (including VAT)

Amount to be paid: A x 90%

Amount for barter: A x 10%

OPTION B:

90 days from statement without barter.

C Y P R U S A I R W A Y S P U B L I C L I M I T E D

TENDER KA22/2013 FOR THE SUPPLY OF FRESH MUSHROOMS

FINANCIAL PROPOSAL

TENDERER:


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PRODUCT CATALOGUE

ITEM SPECIFICATIONS QUANTITY PRICE

(PER KG)

Fresh

Mushrooms

White buttons champignon type

EU origin

Diameter: max 3cm

Stick length: max 1cm

Packing: in individual plastic bags

of apprx 3kgs each

in cartons of max 15kgs

net weight

1.500kgs

Oyster

Mushrooms

Diameter: max 4cm

EU origin

Stick length: max 1cm

Packing: in individual plastic bags

of 2kgs each

in food grade plastic boxes

of max 4kgs net weight

1.500kgs

Tenderer:. Date:..(Signature)


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INSTRUCTIONS TO TENDERERS

1.0Preparation of Tender

1.1 The Tenderer is expected to examine all instructions, terms and specifications

in the Tender Document. Failure to furnish all information required by theTender Document or to submit a tender not substantially responsive to the

Tender Document in every respect, will be at the Tenderer's risk and his tender

may be rejected by the Companys Tender Board.

1.2 No alteration is to be made in the tender or in the schedules attached, as the

case may be, except in filling up the blanks as directed. If any such alterations

are made or if these instructions are not fully complied with, the tender may

be rejected by the Companys Tender Board.

1.3 The Tenderer, can add any further details that he may deem desirable and, in

the event of his so doing, he must print or type such details and annex theadded material to the tender submitted by him. Such additional details shall

not be binding upon Cyprus Airways Public Ltd unless they are approved by

the Users and the Companys Tender Board.

1.4 Tenderers have the right to tender selectively for one or more item(s).

1.5 The Tenderer is expected to include in his technical proposal a confirmation

that his company has not been disqualified/blacklisted from participating in

tenders issued by the Government or other organisations in the last five

years. If the Tenderer has been disqualified/blacklisted, details of the

disqualification/blacklisting should be submitted.

2.0 Clarification of Tender Document

2.1 A prospective tenderer requiring any clarification of the Tender Document may

notify the Companys Tenders Office by fax no 22662714, Cyprus. The

Company will respond, by fax or by e-mail, and written copies of the respective

response if necessary will be sent to all prospective tenderers who have

received the Tender Document. Additionally, clarifications can be obtained

also from the website, cyprusair.com as an appendix to the respective Tender

Document.

2.2 Clarifications can be provided within the first five calendar days from the date

of Invitation to Tender.

3.0 Amendment of Tender Document

3.1 At any time prior to the deadline for the submission of the tenders, the

Companys Tenders Office, for any reason, whether at its own initiative or in

response to a clarification requested by a prospective tenderer, can modify the

Tender Document.

3.2 The amendment will be notified in writing, by fax, to all prospective tendererswho have received the Tender Document and will be binding on them.


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3.3 In order to afford prospective tenderers reasonable time in which to take the

amendment into account in preparing their tenders the Company may, at its

discretion, extend the deadline for the submission of the tenders.

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4.0 Documents comprising the Tender

4.1 The tender shall comprise the following components:

(a)The financial proposal of the tender (one original and one copy)comprising:

(1) the "Product Catalogue - Financial" completed and signed by the

Tenderer where applicable OR the price list/financial terms of the

tender

(2) The tender security as described by clause 9.0 and

(b)The technical proposal (one original and one copy) comprising:

(1)All technical details of the tender as per the requirements of the Tender

Document the "Product Catalogue Technical Appendix A"

(2)Documentary evidence, that the goods and/or services conform to the

tender documents, where appropriate, and/or if required by the tender.(3) A copy of the Tender Document duly signed.

5.0 Tender Presentation and Closing Date

5.1 Tenders must be submitted in two (2) sealed envelopes as described hereunder

(clause 5.2), both addressed to the Chairperson Tender Board, Cyprus Airways

Public Ltd, reaching the Companys Tender Box at 121 Prodromou Street,

Hadjikyriacos Building, 4 floor, office no 2, 2064 Strovolos, Nicosia, the latest

by the 28 June 2013, at 10.00hrs.

5.2 The envelopes containing the tender must be clearly marked on the top left-hand corner with the following:

(a)The envelope containing the financial proposal.

"TENDER KA22/2013 FOR THE SUPPLY OF FRESH MUSHROOMS"

FINANCIAL PROPOSAL

TENDERER - (Full name and address)

(b) The envelope containing the technical proposal.

"TENDER KA22/2013 FOR THE SUPPLY OF FRESH MUSHROOMS"

TECHNICAL PROPOSAL

TENDERER - (Full name and address)


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5.3 Should the envelopes not be sealed and marked as required, the Company will

assume no responsibility for the tender's misplacement or premature opening.

5.4 Tenders submitted and/or received after the deadline for the submission of

tenders may not be evaluated by the Companys Tender Board.

5.5 With immediate effect, any Related Party, as defined in paragraph 5.6 below,

when participating in a tender invited by the Company shall be obligated to

declare its interest in the particular tender to the Chairperson of the Tender

Board. Such declaration by the Related Party concerned, shall be in writing

and must be placed in a sealed envelope, attached to the envelopes

containing the technical and the financial parts of the tender and clearly

bearing the indication TENDER KA22/2013 FOR THE SUPPLY OF FRESH

MUSHROOMS - DECLARATION OF INTEREST.

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The envelope with the Declaration of Interest and the envelope(s) of the

specific tender must be placed in the Tender Box of Cyprus Airways Public

Ltd at the same time.

5.6 For the purposes of these regulations the term Related Party shall mean:

(i)an employee or director of the Company.

(ii)relatives of employees or directors of the Company.

Group up to the 2nddegree of kinship, i.e. the spouse, parents, children,

siblings, grandchildren and grandparents.

(iii) companies in which a Related Party owns at least twenty per cent (20%)

of shares or the voting rights.

(iv) Sole proprietorships or partnerships which are owned or partly owned

by a Related Party.

(v) companies which have as a member of their Board of Directors aRelated Party.

5.7 Where a proposed contract is being considered and/or decided upon in a

forum other than the Companys Tender Board, (e.g. at a meeting of the

Board of Directors) any Related Party interested in such contract is subject to

the same obligations as specified in paragraph 5.5 above and, moreover, shall

be precluded from participating in the decision making process, including

the discussions preceding the decision.

5.8 For the avoidance of doubt it is clarified that the obligations and/or

conditions specified in paragraphs 5.5 and 5.7 above, shall apply not only toemployees or Directors of the Company but to any Related Party as defined in

paragraph 5.6.

5.9 In the event that any tender is submitted in contravention of the foregoing

provisions and such tender is considered and accepted by the Company, then

it shall be deemed to have been null and void ab initio and of no effect

whatsoever. Moreover, the Company shall have the right to take any legal or

other measures it may deem appropriate in respect of such tender, including

the termination of any contract signed with the tenderer in question and

filing an action for damages for any loss it may have suffered as a result of a

breach of these regulations.

6.0 Opening of tenders

6.1 The Companys Tender Board shall open the envelopes containing the tenders

of all tenderers and the evaluation of their technical proposals shall take into

account the following:

(1)Responsiveness to the requirements of the Tender Document.

(2)Products Specification conformance.

(3)Quality of product/service.

(4) Delivery schedules.


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6.2 The envelopes containing the financial proposals shall be opened only for

those tenderers who qualify in accordance with the technical evaluation,

points (1)-(5) above. For those tenderers whose technical solutions do not

qualify, the financial proposals shall be returned to the senders unopened.

6.3 Following the completion of the financial evaluation the Company has the rightto determine the Best Evaluated Tender by applying where appropriate the

formula noted herebelow:

S = 0,7 x (T/Tmax) + 0,3 (Cmin/C), where:

Sthe calculated tender score,the highest value being the Best Evaluated

Tender;

Tthe Technical score of the qualifying tender;

Tmaxthe maximum Technical score amongst the qualifying tenders

Cthe tender cost of the qualifying tender;

Cminthe minimum tender cost amongst the qualifying tenders.

7.0 Compliance with Specifications

7.1 The tenders must be based on products and/or services, in accordance with

the requirements as set out in the Tender Document and in compliance with

the tender specifications. Should the Tenderers wish to offer alternative

solutions, the offer must be submitted as a supplementary tender, in addition

to the tender.

7.2 Samples The samples that the tenderers will deposit with the Company for

testing purposes/specification conformance must fully comply with the

technical details of the respective tender. Failure of the tenderers to comply

with this requirement will result to the disqualification of their tender for the

specific products.

7.3 The Company reserves the right to disqualify any tenderer who does not

comply with its requirement on the submission of samples.

8.0 Tender and Contract Prices

8.1 The tender prices must be firm and no changes can be effected after their

submission unless these are sought by the Company.


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8.2 All tender prices quoted must be per unit - unless otherwise indicated in the

specifications, - and non inclusive of VAT.

8.3 The contract prices of the Successful Tenderer(s) must be firm i.e the

Successful Tenderer(s) shall be bound by the contract to supply goods at the

prices accepted by the Company which are to remain fixed during the period ofcontract.

8.4 Any tenderer who seeks favourable terms of payment may set out such terms

in detail as an alternative offer, stating also the reduction in the tender price

which would also be made, if his terms of payment were adopted.

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9.0 Validity of Tenders

9.1 The tender shall be held open for acceptance or rejection (valid) for a period of90 days from the closing date for the submission of tenders as noted on the

respective Tender Invitation/Tender Document. All tenders submitted in

response to the specific Tender Request shall remain binding and may be

accepted by the Company at any time during the said period of 90 days.

9.2 Any tender valid for a shorter period than the one specified above may be

rejected. The Companys Tender Board however, may in exceptional

circumstances, request the tenderer in writing, usually by fax, to extend the

validity of his tender. The Tender Security required as per paragraph 9.0 must

in this event also be suitably extended. The Tenderers may refuse this request

without having their Tender Security forfeited. The Tenderers granting therequest will not be required nor permitted to modify his tender.

10.0Tender Acceptance

10.1 (a)Cyprus Airways Public Ltd is not bound to accept the lowest or any tender.

(b)Cyprus Airways Public Ltd reserves the right to award the tenders to more

than one tenderer and/or to award only part of the tender.

(c)Cyprus Airways Public Ltd may reject unreasonably low tenders.

(d)Cyprus Airways Public Ltd reserves the right to annul the tender process

and reject all tenders at any time prior to the tender award without

incurring any liability to the affected tenderer(s) or any obligation to informthe affected tenderer(s) of the grounds of its the action.

11.0 Payment

11.1 Payment will be made in Euro (), 60days from statement.

12.0 Clarification of Tenders Submitted

12.1 To assist in the examination, evaluation and comparison of the tenders, the

Companys Tender Board may at its discretion, ask the tenderer for

clarification of his tender. The request for clarification and the response shallbe either in writing, or by telephone and no change in the price or substance

of the tender shall be sought, offered or permitted.

13.0 Conversion to single currency

13.1 For the purpose of comparing prices expressed in foreign currency or

currencies, the Companys Tender Board will convert them into Euro at the

selling rates published by the European Central Bank and applicable to

similar transactions, on the day the tenders are opened.

14.0 Notification of Award


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14.1 Prior to the expiration of the period of tender validity the Companys Tenders

Office will notify the Successful Tenderer in writing by letter or by fax, that his

tender has been accepted.

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14.2 The Successful Tenderer is expected to signify his acceptance of the award by

signing the copy of the Letter Award and returning it to the Tenders Office of

Cyprus Airways Public Ltd, at 121 Prodromou Street, Hadjikyriakos Building,

4 floor, office no 2, 2064 Strovolos, Nicosia, within 2 days from its receipt.

14.3 The Tender Document with its Appendix(ces) and the notification of award willform the contract between Cyprus Airways Public Ltd and the Successful

Tenderer(s).

15.0 Performance Security

15.1 Within 7 days from receipt of the notification of award from the Companys

Tenders Office, the Successful Tenderer shall provide the Company with a

Performance Security for an amount equal to 10% of the respective contract

value.

15.2 The Performance Security must be in the form of a cheque in the name ofCyprus Airways Public Ltd but with no issuing date and such will be kept by

the Company's Finance Department for the duration of the contract plus

thirty (30) days after the lapse of the latter. Failure of the Successful Tenderer

to comply with the specific requirement shall constitute sufficient grounds for

the annulment of the award, in which event the Company may proceed with

the award to the next lowest evaluated Tenderer or call for new tenders.

15.3 The cheque representing the Performance Security shall only be cashed

(without notice to the Successful Tenderer) in the event that the Successful

Tenderer fails to honour/satisfactorily perform his contractual obligations

towards the Company. Additionally, the Performance Security shall bereturned to the Successful Tenderer not later than thirty (30) days from

confirmation by the Company that the Successful Tenderer has satisfactorily

performed his contractual obligations towards the Company.

15.4 Upon the Successful Tenderer's furnishing of the Performance Security, the

Company will promptly notify each unsuccessful tenderer that his tender has

been rejected.

16.0 Delivery of the Goods

16.1 Delivery of the goods is expected to be made in accordance with therequirements of the Company and as specified in the Tender Document.


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16.2 Lead Time for Delivery of First and Subsequent Orders All tenderers

must quote in their technical proposal for consideration by the Companys

Tender Board , their lead time for delivery of the first and subsequent orders

for each one of the items tendered for. Failure to comply with this requirement

may result in the disqualification of the respective tender.

16.3 Means of Transportation Deliveries and/or distribution of foodstuffs must

be made at the Catering Services Department of the Company by means of

vehicles which have the relevant certificate of conformity issued by the State

Health Services. These vehicles must also comply with the terms of the

Foodstuff law EEC 852/2004.

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18.0 Notice of Termination of Contract

In the event that the services of the Successful Tenderer(s) are found by the

Company to be unsatisfactory and/or his products/services consistently fall

below the contractual specifications, the Company shall have the right to

terminate the contract(s) forthwith with notice to the Successful Tenderer(s).

Any such termination by the Company shall be without prejudice to the its

right to claim/receive compensation from the Successful Tenderer(s) for anydamages suffered.

19.0Annual Contract

19.1 For annual contract(s), Successful Tenderer(s) will be required to present

statements of accounts at the end of each month.

20.0 Foodstuffs, Drinks and Perishable Items

20.1 The Company reserves the right to visit and to inspect the Successful

Tenderer(s) premises/production area without prior notice in order to ensurethat proper hygiene conditions are in force at all times.

20.2 The Company reserves the right to carry out bacteriological tests at its own lab

or at any other lab of its choice, in order to ensure that supplies are suitable

for human consumption.

21.0 Use By or Best BeforeMark

A "Use By" or Best Before mark followed by the relevant date should be written

on all product labels.


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This date should be written on all batch packets and the same date must be

also quoted on all products individually.

The "Use By" or Best Before mark must consist of a day, month and year. Any

other complex code numbers quoted by the producers such as latin numbers

shall not be accepted. Furthermore, no self-adhesive labels on the batchpackets or on the individual products shall be accepted.

The "Use By date" or Best Before mark should be a part of the whole food label

and be characteristic of the producer's logo.

The food label for the reference of all concerned is the label which includes the

brand name of the product, the manufacturer's address, ingredients,

nutritional information etc.

The production date mark combined with the best before date is also welcome.

pmn/14.6.13


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APPENDIX B (PART 1)

C Y P R U S A I R W A Y S P U B L I C L T D

CATERING DEPARTMENT

QUESTIONNAIRE / !"!#$!

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APPENDIX B (PART ?)

C Y P R U S A I R W A Y S P U B L I C L T D

CATERING DEPARTMENT

PRODUCT SPECIICATION / !$# !!!

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To: C"#rus Air$a"s Tenders %ffi&e121 'rodromou treet()ad*i+"ria&os ,uilding( - floor(20.- trovolos( Ni&osia

Securit DeclarationE!istin" C#rus $ir%as &no%n Pro'ider Yes No

() t*e ans%er to t*e a+o'e ,uestion is YES- #lease si"n at t*e +otto. o) t*e )or.%it*out co.#letin" t*e state.ent +elo%/

() t*e ans%er to t*e a+o'e ,uestion is NO- #lease co.#lete t*e )ollo%in" state.ent%*ic* con)ir.s our res#onsi+ilit to )ollo% and i.#le.ent all re,uired Securit

#ro'isions/

I de&lare tat(

In te &ase tat 'rint "our Com#an"s name4 $ill be&ome a u&&essful

Tenderer 'rint "our Com#an"s name4 sall be &ertified as &no%nPro'ider $i& means a su##lier $ose #ro&edures meet &ommon se&urit" rules andstandards suffi&ient to allo$ deliver" on su##lies to an air &arrier( but not dire&tl" to air&raft'ar&els intended to be &arried to C"#rus Air$a"s #remises $itin te se&urit" restri&ted areaor to te C"#rus Air$a"s Catering and/or te In5fligt stores #remises sall be sub*e&ted to tese&urit" &ontrols detailed in 6C 300/200! and NCA' National Civil Aviation e&urit"'rogram4 before being #la&ed on board te air&raft

'rint "our Com#an"s name4 $ill res#e&t te #ra&ti&es and #ro&eduresset out b" te Kno$n 'rovider #rogram $i& re7uires but is not limited to te follo$ing:

All drivers of te vei&les $i& deliver goods at C"#rus Air$a"s #remises $itin te se&urit"restri&ted area and/or at te C"#rus Air$a"s Catering / In5fligt stores #remises must ave

readil" available for #resentation to te C"#rus Air$a"s 8anagement on re7uest( a #oli&e&ertifi&ate of &lean &riminal re&ord and 9 "ears ba&+ground &e&+ of teir #revious residen&eand #revious em#lo"ment

All vei&les loaded $it su##lies to be delivered at C"#rus Air$a"s #remises $itin tese&urit" restri&ted area and/or at te C"#rus Air$a"s Catering / In5fligt stores #remises mustbe lo&+ed and sealed $it a dis#osable seal $i& must be numbered Te seal numbermust be re&orded on te $a" bill a&&om#an"ing te goods togeter $it te name and IDnumber of te driver as $ell as te registration number of te vei&le Te $a" bill $ill be#resented to te C"#rus Air$a"s %ffi&ial $o is res#onsible for a&&e#ting te goods and teseal $ill be &ut in is #resen&e

ours in&erel"(

'rint "our Com#an"s name4

ignature4

Name and urname of te res#onsible #erson for se&urit"4

Date: