tank farm system infrastructure upgrades forklift procurement specification · 2019-01-10 ·...
TRANSCRIPT
A-6002-767 (REV 3)
RPP-SPEC-62777, Rev. A
Tank Farm System Infrastructure Upgrades Forklift Procurement Specification
Author Name:
Joe Parham
Atkins Energy Federal EPC, Inc., for Washington River Protection Solutions, LLC
Richland, WA 99352 U.S. Department of Energy Contract DE-AC27-08RV14800
EDT/ECN: N/A UC: N/A
Cost Center: N/A Charge Code:
N/A
B&R Code: N/A Total Pages: 16
Key Words: Fork Lift, TSCR
Abstract:
TRADEMARK DISCLAIMER. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise, does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency thereof or its contractors or subcontractors.
Release Approval Date Release Stamp
Approved For Public Release
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TANK FARM SYSTEM INFRASTRUCTURE UPDATES
FORKLIFT PROCUREMENT SPECIFICATION
December 2018
prepared by
Atkins Energy Federal EPC, Inc.
2345 Stevens Drive, Suite 240
Richland, Washington 99354
(509) 578-5564
prepared for
Washington River Protection Solutions, LLC
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TABLE OF CONTENTS
1.0 BACKGROUND ....................................................................................................................1
2.0 SCOPE ....................................................................................................................................1
3.0 APPLICABLE DOCUMENTS ..............................................................................................1
3.1 Non-Government Documents ........................................................................................1 3.2 Other Documents ...........................................................................................................2
4.0 REQUIREMENTS ..................................................................................................................2 4.1 Forklift ...........................................................................................................................2 4.2 Fire Supression System ..................................................................................................2
4.3 Non-Flammable Hydraulic Fluid ...................................................................................2 4.4 Environmental Conditions .............................................................................................2
5.0 SUBMITTALS .......................................................................................................................3
5.1 Documents to be Submitted ...........................................................................................3 5.2 Submittal Expaination ....................................................................................................4
6.0 QUALITY ASSURANCE REQUIREMENTS ......................................................................4
6.1 General ...........................................................................................................................4 6.2 QA Submittals ................................................................................................................5
6.3 Acceptance Criteria ........................................................................................................5 6.4 Inspection and Tests .......................................................................................................6
6.4.1 Functional Test Plan ..........................................................................................6
6.4.2 Functional Test Report .......................................................................................6
7.0 PREPARATION FOR DELIVERY .......................................................................................7
7.1 General ...........................................................................................................................7 7.2 Preservation and Packaging ...........................................................................................7
7.3 Packing ...........................................................................................................................7 7.4 Marking ..........................................................................................................................7
7.5 Shipping and Handling ..................................................................................................8
LIST OF APPENDICES
Appendix A
Appendix B
–
–
Quality Specifications
Sketches
LIST OF TABLES
TABLE 3-1. NON-GOVERNMENT DOCUMENTS ...................................................................1
TABLE 3-2. OTHER DOCUMENTS ............................................................................................2
TABLE 5-1. SUMMARY OF SUBMITTALS ..............................................................................3
TABLE 6-1. PROCUREMENT QUALITY CLAUSES ................................................................4
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LIST OF TERMS
Abbreviations and Acronyms
DST Double-Shell Tank
BTR Buyer’s Technical Representative
IX Ion Exchange
IXC Ion Exchange Column
ROM Rough Order of Magnitude
WFD Waste Feed Delivery
WRPS Washington River Protection Solutions, LLC
WTP Waste Treatment Plant
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Definitions
BUYER – The company for whom the VENDOR is performing work or services.
DESIGN CHANGE – Within the context of this specification, a DESIGN CHANGE is
technically equivalent to a SUBSTITUTION (see SUBSTITUTION). However, the term
DESIGN CHANGE may be used to refer to more significant changes to the design compared to
a simple substitution.
DEVIATION – any departure from the requirements contained in the purchase order and
specification which VENDOR proposes to incorporate if approved by BUYER.
HANDLING - The movement or transportation of items following receipt from offsite/project
locations. This includes movement within storage areas and movement/transportation from
receipt or storage areas to field locations. Handling requirements include the need for special
handling tools and equipment, restrictions on material composition of surfaces in contact with
the item, protection against damage or deterioration, which could occur during movement and
placement, protection against physical damage due to excessive shock or vibration, and
protection against entry of dirt, water, or other contaminants.
HOLD POINT – A mandatory inspection activity beyond which work shall not proceed until (1)
the inspection is performed by an independent inspector and/or BUYER and acceptance is
authenticated, or (2) a written release is authorized by the organization who established the hold
point.
MORE CONSERVATIVE – “More conservative” shall be interpreted as “more protective of
the health, safety and well-being of Site workers and facilities, the public, and environment, as
applicable.”
NONCONFORMANCE – a deficiency in characteristic, documentation or procedure that
renders the quality of an item or activity unacceptable or indeterminate.
PROCUREMENT QUALITY CLAUSES (QA Clauses) – Procurement quality clauses are
used for the acquisition of items and services. The clauses establish contractual obligations for
quality program systems, identification, traceability, document submittals, testing, reporting,
qualification, special process controls, inspections, etc.
PRODUCT DATA – Printed information including, but not limited to, catalog cuts, color
charts, illustrations, diagrams, templates, performance curves, brochures, and other forms of
Product literature.
QUALITY ASSURANCE RECORDS – Quality assurance plans, procedures, and records,
including completed documents that furnish evidence of the quality of an item or activities
affecting quality.
RATED LOAD – The maximum load that can be lifted by the device.
SHALL / MUST – Denotes project requirements, compliance is required.
SHIPPING – The movement of items from an off-site/project location (VENDOR, warehouse,
etc.) to an on-site/project location, or movement from an onsite/project location to an off-
site/project location. Shipping requirements include packaging and securing of items to protect
against damage or deterioration which could occur during movement and transportation,
protection against physical damage due to excessive shock or vibration, protection against entry
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of dirt, water, or other contaminants, and protection against other environmental conditions such
as temperature or humidity.
SHOULD – Denotes recommendation or expectation, compliance is expected.
SPECIFICATION – Refers to any design, fabrication or supply specification.
STORAGE – Holding of items in areas that address: the probable maximum period to be held,
the inherent physical limitations of the item itself, and required protection from potential hazards
such as fire, corrosion, chemical attack and environmental conditions. Storage also includes the
requirements for maintaining the integrity and operability of items through routine maintenance,
cleaning, or other means of preservation.
SUBSTITUTION – Any change or deviation from issued approved drawings, designs, methods,
or contract terms and conditions. Changes in products, materials, equipment, methods of
construction, and test criteria required by the Contract Documents proposed by the VENDOR
after award of the Contract are considered to be requests for substitution.
VENDOR – The Company responsible for the supply of equipment or services.
WITNESS POINT – An inspection activity beyond which work shall not proceed until an
inspector and/or BUYER is notified and (1) the inspection is performed and released, or (2) the
inspection is deferred and can be completed at a later time, or (3) a written waiver is issued by
the organization who established the witness point.
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1.0 BACKGROUND
To support the Waste Feed Delivery (WFD) to Waste Treatment Plant (WTP), the
Double-Shell Tank (DST) system requires upgrades to incorporate the ability to transfer
waste to the Tank-Side Cesium Removal (TSCR) system as well as to WTP. The DST
system shall also be capable of receiving returns from the TSCR system during the
treatment process. The 241-AP Tank Farm will be upgraded to allow the integration and
operation of the TSCR system and WFD.
To support the WTP readiness timeline, a TSCR system will be built and staged outside
of the fence in the southeast corner of AP-Farm. During the TSCR operation, Cesium
(Cs) is removed from the waste stream through an Ion Exchange Column (IXC). The
treated TSCR waste is returned to AP-Farm for staging before it is ultimately sent on to
the WTP Low-Activity Waste Vitrification Facility through the WFD transfer lines.
A forklift will be used to install new IXCs in the TSCR process enclosure and transport
the loaded IX columns from the TSCR system to the long-term storage pad.
2.0 SCOPE
This specification provides the performance requirements for a forklift truck for the
Tank Farm Upgrades project. The scope of supply is for a forklift for the transport of
IXCs to and from the TSCR system.
3.0 APPLICABLE DOCUMENTS
3.1 NON-GOVERNMENT DOCUMENTS
Table 3-1. Non-Government Documents
Document Number Title
ASME B30.20, 2013 Below-the-Hook Lifting Devices
ASME BTH-1, 2014 Design of Below-the-Hook Lifting Devices
ASME NQA-1, 2008 and
2009A
Quality Assurance Program Requirements for Nuclear Facility
Applications
ASME QME-1, 2012 Qualification of Active Mechanical Equipment Used in Nuclear
Facilities
ASNT SNT-TC-1A, 2011 Recommended Practice for Personnel Qualification and
Certification in Nondestructive Testing
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3.2 OTHER DOCUMENTS
Table 3-2. Other Documents
Document Number Title
TFC-BSM-IRM_DC-C-07 Vendor Processes, Rev A-5
TFC-ESHQ-Q_C-C-03 Control of Suspect/Counterfeit Items, Rev C-13
A-6002-544 Commercial Grade Dedication Form
ET-QAP-04.3 Procurement Document Control, Rev 6
4.0 REQUIREMENTS
4.1 FORKLIFT
The forklift needs to have the following features.
A. Minimum capacity of 33,000 pounds at a minimum load center of 48”
B. A physical height limiting device to prevent the carriage from moving beyond a
specific height of TBD inches
C. The capacity to limit the speed of the forklift to TBD mph
D. The ability to side shift the lift fixture
E. The ability to tilt the mast
F. Powered by diesel fuel
G. The removable standard forks shall be delivered
4.2 FIRE SUPRESSION SYSTEM
Forklift shall include an automatic fire suppression system as appropriate.
4.3 NON-FLAMMABLE HYDRAULIC FLUID
Forklift shall use non-combustible Factory Mutual approved or specified hydraulic fluid
only.
4.4 ENVIRONMENTAL CONDITIONS
Forklift shall be capable of storage and operation in environments with seasonal
temperature ranges from -25°F to 115°F.
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5.0 SUBMITTALS
5.1 DOCUMENTS TO BE SUBMITTED
The VENDOR shall submit the specified documents (as a minimum) to the Buyer at the
address specified in procurement documentation. Each submittal should be marked
with this Specification Number, the Item Number, the Purchase Order Number, and the
Seller’s Identification Number. Three copies of each document shall be submitted,
along with a transmittal letter. All of this information shall become the property of the
BUYER. See Table 5-1 for deliverable and schedule information and Section 5.2 for
submittal descriptions.
Table 5-1. Summary of Submittals
Item Title Copies Purpose When Required
1 Operation and Maintenance
Manuals 3
Review/Information With Shipment
2 Hydraulic Fluid Technical
Datasheet 3
Approval Prior to Shipment
3 Certificate of Conformance 3 Approval Prior to Shipment
4 Height Limiting Device
Design 3
Approval Prior to Shipment
5 Speed Limiter Design 3 Approval Prior to Shipment
6 Forklift Test Procedure 3 Approval Prior to Test
7 Forklift Test Report 3 Approval Prior to Shipment
Submittals are divided into two types: 1) those requiring “approval” (e.g., approval data
or pre-purchase evaluation data); and 2) those “not requiring approval” (e.g., vendor
information data). Submittals “not requiring approval” will be reviewed to verify
completeness and adequacy for their intended purposes. A submittal requiring approval
that is not approved is identified as: 1) “Not Approved Revise and Resubmit.” The
submittal is considered technically deficient, or incomplete, and therefore unacceptable.
Resubmittal is required, hence the fabrication, procurement, or performance of
procedures shall not proceed; or 2) “Approved with Exception.” Fabrication,
procurement, and performance may proceed, and resubmittal is required to verify
incorporation of the exception. Submittals “not requiring approval” that are determined
to be incomplete or inadequate will be marked “Resubmit.” An explanation of the
deficiencies will be included for corrective action by the VENDOR.
Approval by the BUYER does not relieve the VENDOR of responsibility for accuracy
or adequacy of design under this Specification.
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If any revision has been made to previously submitted items, the VENDOR shall
resubmit updated versions of said items for approval, in addition to the items listed
above.
5.2 SUBMITTAL EXPAINATION
A. Operation and Maintenance Manuals: Any operation and maintenance manuals
from equipment manufacturer including cut sheets and datasheets.
B. Hydraulic Fluid Technical Datasheet: Datasheet containing technical information
about hydraulic fluid and MSDS.
C. Certificate of Conformance: VENDOR certification of items conformance to all
applicable requirements.
D. Height Limiting Device Design: Design media or manufacture’s information
detailing the design and function of device.
E. Speed Limiter Design: Design media or manufacture’s information detailing the
design and function of device.
F. Forklift Test Procedure: Procedure shall describe tests for demonstration of
functionality of height limiter, functionality of speed limiter, and a load test with
standard forks.
G. Forklift Testing Report: Report shall document forklift performance tests and
results.
6.0 QUALITY ASSURANCE REQUIREMENTS
6.1 GENERAL
This section delineates the quality assurance (QA) requirements and processes that will
be utilized to execute this contract. Additional QA requirements may be delineated in
the design documents and other contractual documents. For a listing of applicable
Quality Clauses see Table 6-1. Procurement Quality Clauses.
Table 6-1. Procurement Quality Clauses
PREAWARD AND SUPPLIER FABRICATION
B14 Supplier Use of Software Controlled Instruments and Equipment Containing
Embedded Software (Firmware)
MATERIAL IDENTIFICATION
B37 and QS 24 Identification and Traceability of Items
B33 and QS 44 Identification of Items with Product Datasheets
INSPECTION AND ACCEPTANCE CRITERIA
B79 and QS 34 Certification of Conformance
B52 QS 45 Inspection and Test Report
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The VENDOR agrees to incorporate the appropriate QA requirements of this section
and those requirements specified elsewhere in the contract into their subcontracts and
purchase orders for all lower-tier VENDORs and suppliers utilized in the performance
of this contract, as the QA requirements apply for the services or items being provided.
The VENDOR shall communicate these QA requirements to their personnel, suppliers,
and lower-tier VENDORs so that items and work activities provide for safe and reliable
construction.
If selected for oversight, the BUYER will co-ordinate with the VENDOR to conduct
scheduled and periodic oversight of activities or products associated with this scope of
work.
The Forklift will be identified by product make and model. The accompanying
datasheet shall comply with Quality Clauses B33 and QS 44.
The software controls will be identified by the VENDOR and shall be in accordance
with Quality Clause B14.
Inspections and test reports shall be in accordance with Quality Clause B52 and QS 45.
6.2 QA SUBMITTALS
Not used.
6.3 ACCEPTANCE CRITERIA
All design, fabrication, and testing shall meet or exceed the acceptance criteria
contained in this Specification and referenced codes and standards.
Methods used to accept an item or service shall be a Certificate of Conformance, source
verification, receiving inspection, Fabrication Acceptance Test (FAT), or post
installation test on site, or a combination of these methods. The Certificate of
Conformance shall be in accordance with Quality Clauses B79 and QS 34.
Certificate of Conformance:
1. The certificate shall identify the purchased material or equipment, such as by
purchase order number.
2. The certificate shall identify the specific procurement requirements met by the
purchased material or equipment, such as codes, standards, and other specifications.
The procurement requirements identified shall include any approved changes,
waivers, or deviations applicable to the subject material or equipment.
3. The certificate shall identify any procurement requirements that have not been met,
together with an explanation and the means for resolving the nonconformance.
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4. The certificate shall be signed or otherwise authenticated by a person who is
responsible for the quality assurance function and whose function and position are
described in the VENDOR’s Quality Assurance Program.
5. The certification system, including the procedures to be followed in filling out a
certificate and the administrative procedures for review and approval of the
certificates, shall be described in the VENDOR’s Quality Assurance Program.
6. Means shall be provided to verify the validity of the VENDOR’s certificates and the
effectiveness of the certification system.
7. Verification of VENDOR’s certificates and certification system shall be conducted
at intervals commensurate with VENDOR’s past quality performance.
8. In certain procurement actions that do not involve source verification, an item or
service may be accepted from a VENDOR based on a receiving inspection and a
VENDOR’s Certificate of Conformance stating that the specified requirements have
been met and any specific supplemental documentation, such as material certificates
or reports of tests performed, may be required by procurement documents.
Acceptance by this method is satisfactory when the item or service is of simple
design and involves standard materials, processes, and tests. Such items may be
fabricated subject to selected qualification, sample, or batch testing to establish or
maintain maximum quality.
6.4 INSPECTION AND TESTS
6.4.1 Functional Test Plan
VENDOR shall prepare a Functional Test Plan including, but not limited to the
following:
Ability to lift and hold rated load on the lift fixture
Move/travel safely with the test load.
Raise and lower test load safely
Demonstrate the functionality of the height limiting device
Demonstrate the functionality of the speed limiting feature
6.4.2 Functional Test Report
VENDOR shall prepare a Functional Test Report with the results of the Functional Test
per the Functional Test Plan.
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7.0 PREPARATION FOR DELIVERY
7.1 GENERAL
VENDOR shall receive, clean, package, store, preserve, handle, and ship Structures,
Systems and Components to protect against physical damage, or any effect that would
affect quality or cause deterioration at all times while items are located on the
VENDOR’s premises. The VENDOR shall submit for BUYER approval a description
of the preservation methodology specific to each package level type.
7.2 PRESERVATION AND PACKAGING
Contact with Different Metals - Any item containing or comprised of austenitic stainless
steel or nickel based alloys shall be stored, handled, and constructed in a manner that
prevents direct contact with materials such as carbon steel, lead, zinc, copper, mercury,
halogenated material, low melting elements, and any chloride containing material.
All equipment openings shall be capped, plugged or sealed to prevent entry of foreign
material and humidity and protected against corrosion and physical damage.
7.3 PACKING
Exterior package type shall provide the level of protection required based on the storage
and environmental limits. Containers, crates and skids shall be used as the
methodology for packaging.
7.4 MARKING
When information relative to handling and special instructions is required, such
information shall be preceded by the word CAUTION in letters that are at least 1/2 in.
(12.7 mm), as permitted by package size. Alternatively, if tags or labels are used, they
shall be affixed to the container using a waterproof adhesive, tacks where practical, or a
corrosion-resistant wire.
Clearly mark partial deliveries of component parts of equipment to identify equipment
and contents to permit easy accumulation of parts and to facilitate assembly.
Prior to shipment, per Quality Clause B37 and QS 24, all packages shall be clearly and
suitably tagged to identify, at a minimum:
1. BUYERS name with destination address
2. VENDOR’s name with return address
3. Package numbers showing the Purchase Order (PO) Number followed by the
package number and the total number of packages
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4. Package contents description
5. Weight of package
6. Center of gravity
7. Parts list (for each package)
8. Handling instructions (e.g., Fragile, Center of Gravity, Keep Dry, This Side Up,
Sling Here, Do Not Freeze) and stacking limitations, as appropriate
9. Special instructions (Desiccant Inside, Special Inspection, Storage, Unpacking
Restrictions, etc.) as appropriate
10. If any hazardous chemicals are included with shipments, the transport vehicle shall
display the relevant Department of Transportation labels/placards.
7.5 SHIPPING AND HANDLING
The mode of transportation used shall be consistent with the protection of the item and
with the packaging methods employed.
Every item shipped must arrive at the job site in the same condition it was in when it
passed final quality control inspection and testing at the VENDOR’s facility.
VENDOR shall be responsible for all equipment damage which occurs as a result of
improper transportation and storage.
The VENDOR shall deliver the forklift to the Hanford Site location specified by the
Buyer at the time of shipment and provide protection of the equipment during transit
and storage.
Submit shipping and handling procedure to the Buyer that includes provisions for
component preservation, packaging, shipping, storage, and unloading. Unloading will
be done by the Buyer at the Hanford Site.
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APPENDIX A
QUALITY SPECIFICATIONS
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A-2
Standard Quality Specifications
Supplier Quality Assurance Program and Flowdown
QS20: New and Unused
Unless otherwise specified, all materials, components, and parts, required by the Purchase
Order, including those permanently installed into systems, subsystem, and/or assemblies, shall
be new and unused. Refurbished, rebuilt, or modified items are strictly prohibited unless
specifically authorized in writing by the Buyer.
QS24: Identification and Traceability of Items
Unless otherwise specified by the Purchase Order, procured items and materials shall be marked
or physically identifiable and traceable to the PO and raw material heat/melt/lot. Physical
material marking (such as stenciling, stamping, free handwriting, or printing) shall be used for
identifying steel products and this marking shall be maintained on items until use.
QS34: Certificate of Conformance
The Vendor shall provide a legible/reproducible Certification of Conformance. Vendor’s
authorized representative responsible for quality shall sign the Certification of Conformance.
This Certification of Conformance shall, as a minimum:
1. Identify the appropriate Contract number under which the material, equipment, item or
service is being supplied
2. Identification of items, part number and/or serial number of item
3. Vendor/Manufacturer shall warrant that all items furnished meet the requirements of the
Contract.
4. Identification of any nonconformance associated with the item.
One copy of the documentation, unless otherwise specified, shall accompany the applicable item
shipped.
QS36: Nonconformance Documentation and Reporting
All nonconformances identified at the Vendor’s facility with a proposed disposition of “Use-As-
Is”
or “Repair” shall be approved by the Buyer before any corrective action is taken by the Vendor
on the nonconformance.
Use-as-is: A disposition, with technical justification that a nonconforming item will
satisfactorily perform its intended function without repair or rework.
Repair: A disposition, with technical justification, that a nonconforming item will meet
the
requirements listed in the disposition statement of the nonconformance report and will
satisfactorily perform its intended function, after repair.
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Nonconformances shall be documented by the Vendor on the Vendor’s nonconformance form.
After documenting the nonconformance, proposed disposition and technical justification, the
form/waiver shall be forwarded to the Buyer and the form/waiver shall be returned to the Vendor
with a disposition of approval or rejection.
The Vendor may take corrective action on the nonconformance only after the form/waiver is
approved by the Buyer. The Vendor’s completed nonconformance form shall be shipped with the
affected item.
QS44: Inspection and Test Data
Inspection or test data required by this Purchase Order shall include the following, as applicable:
Part, Drawing, and Specification No.
Serial No.
Heat/melt Identification of Raw Material.
Lot Identification of Each Item.
Characteristic Subject to Inspection.
Inspection Sequence.
Acceptance Criteria and Source.
Inspection Results.
Examination Method.
Measure & Test Equipment (M&TE).
Inspection Setup.
Environmental Conditions.
Test Personnel Identification.
Dated Approval Signature by Supplier authorized representative.
QS45: Inspection and Test Report
The Vendor shall submit legible, reproducible copies of Inspection/Test Reports.
The report(s) shall include the following:
1. Identification of the applicable inspection and/or test procedure utilized.
2. Resulting data for all characteristics evaluated, as required by the governing
inspection/test procedure.
3. Traceability to the item inspected/tested, (i.e., serial number, part number, lot
number, etc.).
4. Signature of the Vendor’s authorized representative or agency which performed
the inspections/tests.
One copy of the documentation, unless otherwise specified, shall accompany the applicable
item(s) shipped.
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APPENDIX B
SKETCHES
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