talking about mail

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Every Day English – Talking About the Mail

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Every Day English Talking About the Mail

MailEmail InternetReceiving Mail Sending Mail Post OfficePicture Dictionary

MailIntroduction Vocabulary Sentences Phrases

Mail basically is comprised of three components, the preparation, sending and receiving of mail. Sending mail can be as simple as putting addressed/stamped envelopes in your own mail box for your postman to pick up, to mailing packages or letters at the local post office or using one of the many delivery companies. Receiving mail/packages can also include delivery from your local postman as well as one of the many delivery companies.The PreparationPreparing mail/packages to be sent involves labeling with the recipient's name and address as well as the senders. Also making sure packages are sealed and wrapped to postal standards is a good idea. Make sure you are aware of postal laws regarding the types of materials that can be sent in the United States as well as other countries before mailing.Introduction

Vocabulary Post office

Postman

Letter

Mail

Postcard

Package/parcelJunk mail

Air mail

Post/Zip code

Sender

Receiver/Recipient

Tracking numberCourier

Contents

Postage

PO box

Address

Return addressNouns

Fragile (package)

Registered ( letter)

Postal (service)

Express (post)

Foreign (currency)

International (rates)

Priority (mail)Buy (stamps)

Send/mail (letters)

Weigh (the package)

Register (the letter)

Correspond

Sign for (the VerbsAdjectivesletter/package)

Deliver (mail)

Dispatch (mail)

Pack

Ship

Drop off Can you drop this off at the post office on your way to work?Phrasal VerbsPick up I am going to pick up my package from the post office

Here are some questions commonly used when discussing the preparation of letters and packages to send."Where do I put my name and address on the letter I am sending?"

"How do I know if I need to put more than one stamp on the card I am sending?"

"What should I put with the item I am shipping to make sure it does not break?"

"How heavy can the objects be that I am sending?"Sentences

Here are some possible answers to the question above regarding the preparation of letters/packages."You always put your name or the senders name and address in the top left corner of the package/letter. This is in case it cannot be delivered and needs to be returned to you. It will be returned to the address you have provided."

"I would either take the letter to the post office and ask them or look on the postal website to look at weight regulations when sending out letters."

"You can use newspaper or purchase packing material from the store to place in with what you are sending. You may also want to write on the outside of the package that what is inside is FRAGILE. This will inform whoever is handling it to be careful and handle gently."

"You can send objects of various weights but you will be charged upon how much it weighs when shipping it. Meaning the more it weighs the more it will cost you to ship."

Post OfficeIf you buy too many things and you have to send it through the mail, you can go to the post office. If you don't have a box, most post offices sell boxes of all sizes."Do you sell boxes here?"

"Can I buy one of those large boxes?"

"What is the largest box you sell?"

"How much is the box?"

If you are sending it to a different country, you have to fill out a form. You can either wait until you are ready to send it, or you can fill out the form before going to the counter. They will have blank forms available next to the counter for anyone to take. On the form, you have to specify what you are sending, how much it costs, and the address of where you are sending it to. After filling out the form and packing your box, you are ready to go back to the post office to send it.Because the box should already have the address, they will not ask you where you are sending it. The first question they usually ask is how you want to send it. You can send it by boat, and a variety of air mail."How would you like to send it?"

"How much is it for air mail?"

If that is too expensive, you can ask if there is anything cheaper."What is the cheapest way to send it?"Because you are sending a box, they have standard questions they ask everyone."Are there any perishable food items in the package?"

"Are there any fragile items?"They also ask if you want insurance on the package. It's not that expensive so you can ask how much it is."Would you like to insure your package?"

"Would you like insurance?""How much is it?"

"It's $7.16."

After everything is determined, they always ask one more question."Do you need any stamps today?"That is basically it. Let's cover some general sentences you might need to know in the post office."How much does it cost to send a regular letter to Korea?"

"What is the fastest way to send this mail?""What time do you open in the morning?"

"What time do you close?"

Postal clerk:What can I do for you today?

Carol:I need to mail this package to New York, please.

Postal clerk:OK, lets see how much it weighs.Its about five pounds. If you send it express, it will get there tomorrow.Or, you can send it priorityand it will get there by Saturday.

Carol:Saturday is fine. How much will that be?

Postal clerk:$11.35[eleven thirty-five]. Do you need anything else?

Carol:Oh, yeah!I almost forgot. I need a book of stamps, too.

Postal clerk:OK,your total comes to $20.35[twenty dollars and thirty-five cents].

What can I do for you today?Notice that this question starts with what, so the intonation drops at the end of the question.

Or, you can send it priority:Notice the stress on or, which emphasizes that there is another possibility.

$11.35$20.35:Notice the two different ways the postal clerk says the price. First, he says eleven thirty-five, without the words dollars and cents, then he says twenty dollars and thirty-five cents.

Oh, yeah!is an expression used here to mean I just remembered something. Its often followed by I almost forgot.

Your total comes tois a way of saying the cost is.

I would like to send this Letter to japan by airmail, how much is the charge?Its 1.2, do you need extra stamps?I do, Ive been also expecting a package form New York. Here is my identity card and receipt.Would you mind signing this form? Here is your package.Finally, I would like to send this registered letter to London.Please fill in the complete address in capital letters.

Listen to this dialogue and then go to the next slide and complete the exercise.

-I would like to send this__________________(ETERLT)to Japan

by____________(LIIMARA) . How much is the charge?

-It's 1.20, do you need____________ _________________(RTXEASPSTMA) ? (2 words -Space)

-I do, I've been also expecting a___________________(AEGCPKA) from New York.

Here is my_________________ _______________(INTADIEDRYCT) (2 words

Space)and the________________(REETIPC) .

-Would you mind______________(GINGNIS)this____________(OFRM) ? Here is the package.

-Finally, I would like to send this________________ ___________(RTSEGTDILTREEERE) to London. (2 words -Space)

-Please fill in the complete________________(AEDSDRS) in capital lettersletterairmailextrastampspackageidentitycardsigningformregisteredletteraddress

Answers

Sending Mail After preparing the items(s) needed to be mailed/shipped one must now decide in which manner to send it. Here are some questions commonly used when discussing sending a package or letter. "Can I just put this card in my own mailbox for the mailman to pick up?"

"If I am sending something breakable should I inform the post office?"

"How fast will my letter/package get to the person I am sending it to?"

"Why should I want to send a package through another company other than the post office?"

"How much will it cost to send this?"

"How do I know if I need more than one stamp on this letter?"

"Is there a way I can be notified once my package is delivered?"

If you are asked any of those questions, here are ways that you could respond."Yes, if your letter is stamped and addressed you can just put it in your mailbox and the postman will take it to the post office."

"Our mailbox has a different place to put outgoing mail. You may want to look at yours to see if you have one."

"Yes, I would inform the post office. They usually ask if what you are sending is fragile or breakable but you can also write on the outside of the box FRAGILE."

"I would definitely let them know so they do not break anything."

"There are lots of options when sending something. The price may vary depending on the weight of the package and how you want it sent. I would just check with the post office.

"You can choose anything from next-day delivery to regular delivery which could take days. Checking with your post office or looking online is always a good way to get information."

"Using a company like FedEx or UPS you can usually guarantee a faster delivery but they are a bit more expensive."

"The post office can weigh the package for you and let you know how much it will cost to ship your item."

"I have a scale at home I use to weigh packages. Then I look online to see how much it will cost."

"I think it depends on the weight, take it to the post office."

"Just send it with one stamp. If it is too heavy they will send it back to you."

"Yes, the post office can email you a confirmation of delivery."

"They can give you a tracking number so you can look online to check on the delivery of what you are sending."

Receiving Mail Here are some questions commonly used when receiving mail. "What happens if I am not home and something is delivered to me?"

"Do I need to sign for a package when it comes?"

"If I am out of town can I put a hold on my mail?"

"Can a neighbor accept a package for me?"

"What if I receive a package that is not addressed to me?"

If you are asked any of these questions, here are ways that you could respond."If you are not home the postman will leave you a note. They may try and deliver it another day or you might have to go to your post office to pick it up."

"Sometimes they will just leave the package on your front doorstep. If you live in an apartment they might just leave it at the rental office."

"Not all packages need to be signed for."

"If you need to sign for a package and are not home they will not leave it."

"Yes, you can put your mail on hold either by filling out a form at your post office."

"Yes, you can actually do it online. Just check the post office web site."

"I am not sure. Maybe you should call the post office."

"I think they can but you have to inform the post office before hand that you will allow it."

"I would take a package not addressed to me to the post office and let them know."

"If it was addressed to a neighbor, I would just take it to their house."

InternetThe internet is a place accessed through your computer which contains large quantities of information. People use the internet in their daily lives for research, work and pleasure. Almost anything you can think of can be accessed or found through the internet.Here are some questions commonly used when talking about the internet."Should I get some sort of virus protection for my computer?"

"How do I get virus protection for my computer?"

"Can I download music over the internet?"

"Is it safe to shop over the internet?"

"Why is my internet is running slow?"

If you are asked any of these questions, here are ways that you could respond."I would definitely get some sort of virus protection. You do not want your computer to crash."

"Yeah I would. My computer got a virus one time and it cost me $100 to get it fixed."

"There are a few good ones out there. I will come over and help you download them."

"I know of a few online. They cost money but are worth it."

"You can. There are a few sites to use for downloading music."

"Downloading music is great! You can find just about anything but you do have to pay for them."

"Make sure you are shopping on a reputable site otherwise I would be careful."

"I don't feel comfortable using my credit card over the computer."

"You can check with your provider to see if there are any problems."

"Maybe you need a faster connection for what you are doing."

Email Email is a very useful tool to send and receive information as well as communicate with friends and family. It is basically a way to send letters and other information directly to a person through their computer.Here are some questions commonly used when talking about email."How do I set up an email account?"

"How do I send people emails?"

"How will I know when I get one?"

"Can I send photos through email?"

"How do I know if they get my email?"

"Can I attach a file to an email?"

"Can I send an email to more than one person?"

If you are asked any of these questions, here are ways that you could respond."After you decide which email system to use just follow the instructions they provide."

"Check with your provider to see if they provide an email account."

"First you need to get their email address. Just type it in and then write them a message."

"I can come over and help you. It is easier for me to show you in person."

"You can set your email up to prompt you when you get an email."

"I just check my email often to find out."

"Yes you can send photos through email."

"Read your manual, I am sure it will tell you how to do it."

"You can set your email up so you get the notification when they receive an email you sent."

"I usually just talk to them or see if they send something back to me."

"Same as sending photos, I would check your manual to see how to do it."

"Yes you can attach files. Just look for the attach files button."

"Yes you can send an email to as many people as you want."

"Just cc them in the email and you can send it to more than one person."

Picture DictionaryPostal Terms

1 letter

2 postcard3 air letter/ aerogramme4 package / parcel5 first class6 priority mail7 express mail / overnight mail8 parcel post9 certified mail

17 passport application form10 stamp11 sheet of stamps12 roll of stamps13 book of stamps14 money order15 change-of-address form16 selective service registration form

30 mailbox18 envelope19 return address20 mailing address21 zip code22 postmark23 stamp / postage24 mail slot25 postal worker / postal clerk26 scale27 stamp machine28 letter carrier/ mail carrier29 mail truck

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