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SELECTION QUESTIONAIRE (SQ)

PROCURE PARTNERSHIPS(PROFESSIONAL SERVICES) FRAMEWORK

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1. Completing the Selection Questionnaire (SQ)

The Selection Questionnaire is to be submitted in line with the submission requirements outlined within the ITT documentation.

Bidders should note that this SQ is best viewed using Microsoft Word on either a desktop or laptop. We cannot guarantee that the SQ will be displayed correctly using other software or being viewed on a tablet or other mobile device.

Bidders should seek to address all sections of the SQ as outlined and provide the supporting information which is requested or you think appropriate to support your organisations answers for each section.

Failure to complete the questionnaire as requested may result in your organisations application being disqualified. If the question does not apply to your organisation please insert N/A.

Where a section specifically relates to legislation or practices applicable to the United Kingdom and this jurisdiction does not apply to your organisation, then you should answer the section based on the legislative requirements of the country in which your organisation resides.

Evaluation of this SQ will be undertaken on a Pass / Fail basis. Those companies that meet the minimum criteria as outlined in this document will pass to the next stage of the Tender. Please note that this SQ forms part of the ITT documentation which is being undertaken as a single stage Open Procedure pursuant to the Public Contracts Regulations 2015 and Public Contracts (Scotland) Regulations 2015.

Procure Partnerships reserves the right at its absolute discretion to discontinue or cancel this selection process at any point and shall not be liable for any costs resulting from the cancellation of the process nor for any other costs incurred by consultants as a result of their participation in the process.

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2. Table of Contents

F1 – Bidder Business Structure and Sub-Contracting Completed by Bidder 4

F2 – Lots Applying For Completed by Bidder 5

F4 – Declaration of Interest Completed by Bidder 7

2.2 - PAS 91 Core Questions – Business

C1 – Supplier Identity and Contract Information Information Only 8

C2 – Financial Information Pass or Fail 9

C3 – Business and Professional Standing Pass or Fail 12

C4 – Health and Safety Capability Pass or Fail 18

2.3 - PAS 91 Modules - Environmental and Quality Management

O1 - Equal Opportunity Diversity Policy and Capability Information Only 22

O2 – Environmental Management Policy and Capability Information Only 24

O3 – Quality Management Policy and Capability Information Only 26

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F1 - Bidder Business Structure & Sub Contracting

1. Please complete all sections.

2. Where a consortium is proposed, all sections should be completed in respect of the proposed consortium leader. Relevant information should also be provided in respect of consortium members. Successful consortium bids will be expected to form a legal structure which has joint and several liabilities for any resultant contract.

3. Any sub-contracting arrangements that are put in place will promote fair payment practices and assist in the development of value for money and transparency by adopting established Partnering Contracts using transparent “Call Off” or “Direct Award” Call off Contracts.

4. It is recognised that arrangements in relation to sub-contracting may be liable to future change.

5. Potential providers should be aware that where services are to be sub contracted, any changes to the sub-contracting arrangements may constitute a material change and therefore may affect the ability of the potential provider to proceed with the procurement process or to provide the works and/or services.

If you intend to sub-contract any works, now or in the future please give details of which work packages you wish to subcontract

(maximum 150 words).

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F2 – Lots Applying For

The Lotting Strategy is set out to cover the all geographies outlined within the Contract Notice.

Lots to be applied for – Please indicate by marking an ‘X’ in the appropriate box which of the Lots you are applying for as part of this tender

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Proj

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Sur

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Arc

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Land

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tect

ural

Stru

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Civ

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ighw

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MEP

Des

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Bui

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Prin

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Fire

Eng

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Sust

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North East

North West

Yorkshire

East Midlands

West Midlands

East of England

London

South East

South West

North Wales

South Wales

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F4 - Declaration of Interest

Have any directors or significant shareholders (‘a principal proprietor’), or manager of the Company; Please place an X where applicable.

YES NO

Been a Board Member, employee of the Procure Partnerships Framework in the last 12 months?

Have a close relative or relation by marriage who is either a Board Member or employee of the Procure Partnerships Framework?

Have any involvement in other firms that provide services to the Procure Partnerships Framework?

Have any involvement in other firms that provide similar services to those for which you are applying?

If you have answered yes to any of the above, please provide details (maximum 150 words).

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SECTION 2.2

Core Question Module C1: Supplier identity, key roles and contact information

Q Ref. InformationRequired

Description of supporting information expected, which will be taken intoaccount in assessment

C1-Q1 Name of legalentity or sole-trader

Unique name of legal entity orname of individual

C1-Q2 Registered office address

C1-Q2-1 Address line 1



C1-Q2-4 Town

C1-Q2-5 County

C1-Q2-6 Post code

C1-Q3

Contact Details forenquiries(include addresswhere projectswould beadministered fromat C1-Q3-8 to 13, ifdifferent from thatof the registeredoffice (C1-Q2)

C1-Q3-1 Title (Mr, Mrs, Ms etc)

C1-Q3-2 Forename

C1-Q3-3 Family name

C1-Q3-4 Job title

C1-Q3-5 e-mail

C1-Q3-6 telephone number

C1-Q3-7 fax number




C1-Q3-11 Town

C1-Q3-12 County

C1-Q3-13 Post Code

C1-Q4 Registrationnumber ifregistered withCompanies House

C1-Q4-1 Registration numberwith Companies House.C1-Q4-2 Registration number

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or equivalent with equivalent body.C1-Q5 Charity registration

number

C1-Q6 VAT registration number

C1-Q7 Name of immediateparent company

C1-Q8 Name of ultimateparent company

C1-Q9Type oforganisationPlease see notebelow

e.g. PLC; limited company; LLP,Other partnership; Sole trader;Other (please specify)

NOTE Where prequalification is being made In the expectation that activity will be undertaken by a consortium, the applicant should identify the organisation type and details, relevant to its own situation in addition to making reference to the fact that it expects to be supplying as part of a consortium and including cross reference to the likely consortium members . A prequalification application will berequired for each consortium member.

Core Question Module C2: Financial information


Description of supporting information expected, which will be taken into account in assessment

Tick if provided

Supplier’sunique

referenceto relevantsupportinginformation

C2-Q1 Please select the one organisation description that most closelymatches your organisation and provide information accordingly.C2-Q1-1 Financialinformation for astart-up businessthat has not reportedaccounts to the Revenueor Companies House.

Forecast of turnover for the currentyear and a statement of fundingprovided by the owners and/orthe bank, or an alternative meansof demonstrating financial status.(See Note 2 to this Table)

C2-Q1-2 Accounts foran unincorporatedbusiness (sole tradersand partnerships).

Copy of the most recent accountsthat contain turnover, profit beforetax, and balance sheet (if prepared)covering either the most recent twoyear period of trading or if trading forless than two years, the period that isavailable. If accounts are not prepared,provide the relevant pages from thelatest tax returns (self employmentpages for sole traders, partnershippages for partnerships) together withthe tax assessment.

C2-Q1-3 Accounts for asmall company or limitedliability partnership witha turnover of below

Copy of the most recent accountsas submitted to the Inland Revenuecovering either the most recent twoyear period of trading or if trading for

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the audit threshold(currently £6.5 million)that is not requiredto prepare auditedaccounts.

less than two years, the period that isavailable. Abbreviated accounts arenot acceptable.

C2-Q1-4 Accounts fora medium to largeincorporated entity andall other organisationsthat are requiredto prepare auditedaccounts.

Copy of the most recent auditedaccounts for your organisationcovering either the most recent threeyear period of trading, or if trading forless than three years, the period that isavailable.

C2-Q1-5 Accounts forother organisationtypes (e.g. not forprofit entities, localauthorities, housingassociations, charities

In most cases it is likely that auditedaccounts will have been preparedand the accounts required atC2-Q1-4 above will suffice. Where this isnot the case, an unaudited copy of themost recent accounts as described inC2-Q1-2 above should be provided.

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Please provide the requested information in the response column Response

C2-Q2Insurance Statement and Certificates

C2-Q2-1Employersliabilityinsurance

C2-Q2-1-1 Policy No.C2-Q2-1-2 Limit ofindemnityC2-Q2-1-3 Excess

C2-Q2-1-4 Limit for a single event

C2-Q2-1-5 Expiry date

C2-Q2-2Public liabilityinsurance

C2-Q2-2-1 Policy No.C2-Q2-2-2 Limit ofindemnityC2-Q2-2-3 ExcessC2-Q2-2-4 Limit for a single eventC2-Q2-2-5 Expiry date

C2-Q2-3ProfessionalIndemnityinsurance(Whereconsultancyinput involved)

C2-Q2-3-1 Policy NoC2-Q2-3-2 Limit ofindemnityC2-Q2-3-3 ExcessC2-Q2-3-4 ExpiryDateC2-Q2-3-5 Expirydate

NOTE 1

Minimum insurance requirements:

Public Liability £10 millionEmployer’s Liability £10 millionProfessional Indemnity £5 million

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Core Question Module C3: Business and professional standing

Q Ref. Core questionExample of the type of information insupport of responses, which will be taken into account in assessment

Yes No

C3-Q1

Has your company or any of its Directors and Executive Officers been the subject of criminal or civil court action (including for bankruptcy or insolvency) in respect of the business activities currently engaged in, for which the outcome was a judgement against you or them?

Please provide details of any such action. Responses will be taken into account in assessing the outcome ofthis prequalification application where the circumstances of the judgement are pertinent to anticipated futureprojects or services. They will not necessarily constitute a reason for rejection.

C3-Q2

If your company or anyof its Directors and/or Executive Officers are the subject of ongoing or pending criminal or civil court action (includingfor bankruptcy orinsolvency) in respect of the business activities currently engaged in, have all claims been properly notified inaccordance with the suppliers Product Liability Insurance policy requirements and beenaccepted by insurers?

Please provide details of action and confirmation, with references of the relevant notification and insureracceptance. Responses will be taken into account as part of the assessment process.

C3-Q3

Has your company or any of its Directors and Executive Officers been in receipt ofenforcement/remedial orders that are still unresolved (such as those in relation to:Environment Agency orOffice of Rail Regulationenforcement), in the lastthree years?

Please provide details, including the status of the required action. Responses will be taken into account as part of the assessment process.

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Core Question Module C3: Public Sector procurement – Mandatory exclusion

Answer

Q Ref Information required, which will be taken account in assessmentYes No

C3-QP3-1

Within the past five years, has your organisation (or any member of your proposed consortium, if applicable), Directors or Partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?

C3-QP3 1 (a)

Conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime;

C3-QP3 1(b)

Corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906;

C3- QP3 1(c)

The common law offence of bribery;

C3-QP31(d)

Bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010; or section 113 of the Representation of the People Act 1983;

C3-QP31 (e) i

The offence of cheating the Revenue;

C3-QP31 (e) ii

The offence of conspiracy to defraud;

C3-QP31 (e) iii

Fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) Order 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;

C3-QP31 (e) iv

Fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;

C3-QP31 (e) v

Fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;

C3-QP31 (e) vi

An offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;

C3-QP31 (e) vii

Destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;

C3-QP31 (e) viii

Fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or

C3-QP31 (e) ix

The possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;

C3-QP31 (f) Any offence listed—

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C3-QP31 (f) i In section 41 of the Counter Terrorism Act 2008; or

C3-QP31 (f) ii

In Schedule 2 to that Act where the court has determined that there is a terrorist connection;

C3-QP31 (g)

Any offence under sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by questions 1(f)(i) - 1(f)(ii);

C3-QP31 (h)

Money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;

C3-QP31 (i)

An offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996

C3-QP31 (j)

An offence under section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004;

C3-QP31 (k)

An offence under section 59A of the Sexual Offences Act 2003;

C3-QP31 (l)

An offence under section 71 of the Coroners and Justice Act 2009

C3-QP31 (m)

An offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or

C3-QP31 (n)

Any other offence within the meaning of Article 57(1) of the Public Contracts Directive—

C3-QP31 (n) i

As defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or

C3-QP31 (n) ii

Created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.

C3-QP31 (o)

Self-cleaningIf you have answered 'Yes' to any of the mandatory reasons for exclusion questions, can you please provide a summary of the circumstances and any remedial action that has taken place subsequently and effectively 'self-cleans' the situation referred to.

C3-QP31(p)

Non-payment of taxesHas it been established by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of any part of the United Kingdom or the legal provisions of the country in which your organisation is established (if outside the UK), that your organisation is in breach of obligations related to the payment of tax or social security contributions?

If you have answered Yes to this question, please provide further details. Please also confirm whether you have paid, or have entered into a binding arrangement with a view to paying, including, where applicable, any accrued interest and/or fines?

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Core Question Module C3 for Public Sector procurement – Discretionary exclusion

Q Ref Information required and description of information expected, which will be taken account in assessment

Answer

Yes No

C3-QP4Within the past three years, please indicate if any of the following situations have applied, or currently apply, to your organisation:

C3-QP4a

Your organisation has violated applicable obligations referred to in regulation 56 (2) of the Public Contracts Regulations 2015 in the fields of environmental, social and labour law established by EU law, national law, collective agreements or by the international environmental, social and labour law provisions listed in Annex X to the Public Contracts Directive as amended from time to time;

C3-QP4b

Your organisation is bankrupt or is the subject of insolvency or winding-up proceedings, where your assets are being administered by a liquidator or by the court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State;

C3-QP4c

Your organisation is guilty of grave professional misconduct, which renders its integrity questionable;

C3-QP4d

Your organisation has entered into agreements with other economic operators aimed at distorting competition;

C3-QP4e

Your organisation has a conflict of interest within the meaning of regulation 24 of the Public Contracts Regulations 2015 that cannot be effectively remedied by other, less intrusive, measures;

C3-QP4f

The prior involvement of your organisation in the preparation of the procurement procedure has resulted in a distortion of competition, as referred to in regulation 41, that cannot be remedied by other, less intrusive, measures;

C3-QP4g

Your organisation has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions;

C3-QP4h

Your organisation—

C3-QP4h i

Has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria; or (ii) has withheld such information or is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015; or

C3-QP4h ii

Has withheld such information or is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015; or

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C3-QP4i

Your organisation has undertaken to:

C3-QP4i i

Unduly influence the decision-making process of a contracting authority, or

C3-QP4i ii

Obtain confidential information that may confer upon your organisation undue advantages in a procurement procedure; or

C3-QP4j

Your organisation has negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.

C3-QP4k

Self-cleaningIf you have answered 'Yes' to any of the discretionary reasons for exclusion questions, can you please provide a summary of the circumstances and any remedial action that has taken place subsequently and effectively 'self-cleans' the situation referred to.

Additional Bribery Questions Yes No

C3-QP5

Have you carried out a risk assessment to consider whether your organisation is at risk of bribery?If ‘yes’, please provide details.

C3-QP6

Do you have a bribery prevention policy/procedure in line with the Bribery Act 2010? (You do not need to do this if there is no risk of bribery on your behalf)If ‘yes’, please provide details.

C3-QP7

Have you a procedure for communicating this policy throughout your organisation 'from the top down' and also to others who will perform services for you?If ‘yes’, please provide details.

C3-QP8

Does your policy/procedure include staff training regarding the requirements of the Bribery Act?If ‘yes’, please provide details.

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C3-QP9

Does your policy/procedure include monitoring and review of bribery risk?If ‘yes’, please provide details

Legal Working in the UK Yes No

C3-QP10

Has your company or your subcontractors been the subject of court action under the Immigration, Asylum and Nationality Act 2006 (amendment 2008)If ‘yes’, please provide details.

C3-QP11

Do you make checks to verify all workers are entitled to work in the UK?If ‘yes’, please provide details.

C3-QP12

Do you have a policy/statement that sets out the steps your organisation has taken during the financial year to ensure that slavery and human trafficking is not taking place in any of your supply chains or in any part of your own business.If ‘yes’, please provide details.

C3-QP13

Do you have a criminal record checking procedure in place for your employees and sub contractors? No N/A

Core Question Module C4: Health and safety policy and capability

Q Ref.

C4-Q1-1 Exemptions and pertinent question selection:If your organisation meets the criteria identified in one ofC4-Q1-1a) to C4-Q1-1c) below and you can provide the supportingevidence required, you do not need to complete questionsC4-Q2 to C4-Q17 of this question module. If exemption is notclaimed, please move to C4-Q2

ExemptionClaimed(Please tick asappropriate)

Please providecopy ofcertificates orother supportinginformation

C4-Q1 C4-Q1-1a) You have within the last twelve months successfully completed a prequalification application undertaken by an assessment provider able to demonstrate that its information gathering process conforms to PAS 91.C4-Q1-1b) you have within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered

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membership of the Safety Schemes in Procurement (SSIP) forum (see Annex C).C4-Q1-1c) You hold a UKAS or equivalent, accredited independentthird party certificate of compliance with BS OHSAS 18001.

Q Ref. QuestionExample of the type of information insupport of responses, which will betaken into account in assessment

YES NO

Supplier’sunique referenceto relevantsupportinginformation

C4-Q3

Are you able todemonstrate thatyou have a policyand organisation forhealth and safety (H&S)management?

Please provide evidence of aperiodically reviewed H&S policy,endorsed by the chief executiveofficer The policy should be relevantto the anticipated nature and scale ofactivity to be undertaken and set outresponsibilities for H&S managementat all levels in the organisation


YES NO


C4-Q4

Are you able to describeyour arrangements forensuring that your H&Smeasures are effectivein reducing/ preventingincidents, occupationalill-health and accidents?

Please provide details of thearrangements for H&S managementthat are relevant to the anticipatednature and scale of activity to beundertaken and show clearly howthese arrangements are communicatedto the workforce.

C4-Q5

Do you have accessto competent H&Sadvice/assistance– both general andconstruction/sectorrelated?

Please provide evidence of howyour organisation obtains access tocompetent H&S advice.NOTE Access to competent in-houseadvice, in whole or part, is preferred.It is essential that H&S advisor(s) areable to provide general H&S adviceand that (from the same sourceor elsewhere) advice relating toconstruction H&S issues is accessibleas required.

C4-Q6 Do you have a policyand process forproviding your staff/workforce with trainingand informationappropriate to the typesof activity that yourorganisation is likely toundertake?

Provide evidence that yourorganisation has in place andimplements, training arrangementsto ensure that its staff/ workforce hassufficient skills and understanding todischarge their various duties. Thisshould include refresher training (e.g.a CPD programme) that will keepthe workforce updated on good H&Spractice applicable throughout the

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company.

C4-Q7

Does your staff/workforce have H&Sor other relevantqualifications andexperience, sufficientto implement yourH&S policy to astandard appropriateto the activity that yourorganisation is likely toundertake.

You will be expected to demonstrateand provide evidence on request,that your staff/ workforce possessessuitable qualifications and experiencefor the tasks assigned to them, unlessthere are specific situations where theyneed to work under controlled andcompetent supervision e.g trainees.

C4-Q8Do you check, reviewand where necessaryimprove your H&Sperformance?

Please provide evidence that yourorganisation has in place andimplements, an ongoing system formonitoring H&S procedures on anongoing basis and for periodicallyreviewing and updating that system asnecessary.

C4-Q9

Do you have proceduresin place to involveyour staff/ workforcein the planning andimplementation of H&Smeasures?

Please provide evidence that yourorganisation has in place andimplements a means of consultingwith its staff/ workforce on H&Smatters and show how staff/workforce comments, includingcomplaints are taken into account.

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YES NO


C4-Q10Do you routinely recordand review accidents/incidents and undertakefollow-up action?

Please provide access to records ofaccident rates and frequency for allRIDDOR reportable events for at least the last three years. Demonstrate that yourorganisation has in place a systemfor reviewing significant incidents,and recording action taken as a resultincluding action taken in response toany enforcement.

C4-Q11

Do you havearrangements forensuring that yoursuppliers apply H&Smeasures to a standardappropriate to theactivity for which theyare being engaged?

You will be expected to demonstrateand provide evidence on request, thatyour organisation has and implements,arrangements for ensuring that H&Sperformance throughout the wholeof your organisation’s supply chain isappropriate to the work likely to beundertaken.

C4-Q12

Do you operatea process of riskassessment capableof supporting safemethods of work andreliable project deliverywhere necessary?

You will be expected to demonstrateand provide evidence on request thatyour organisation has in place andimplements procedures for carryingout relevant risk assessments and fordeveloping and implementing safesystems of work (‘method statements’).You should be able to provide indicative examples. The identificationand control of any significantoccupational health (not just safety)issues should be prominent.(Organisations with fewer than5 employees, See Note 2 to this Table)NOTE Risk assessments should focuson the needs of the particular joband should be proportionate to therisks arising from the work to beundertaken. In addition to ensuringrisk management, the need to reducedocumentary requirements onmicro-businesses in particular shouldbe taken into account by buyers andassessment providers.Excessive bureaucracy associated withcompetency assessment can obscurethe real risk issues and divert effortaway from them.

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YES NO


C4-Q13

Do you havearrangements forco-operating andco-ordinating your workwith others

Please provide explanation of howco-operation and co-ordination ofthe work is achieved in practice,and how other organisations areinvolved in drawing up methodstatements/safe systems of work etc.including arrangements for responseto emergency situations. This shouldinclude details of how commentsand input from your suppliers will betaken into account and how externalcomments including any complaints,will be responded to.

C4-Q14

Do you havearrangements forensuring that on-sitewelfare provision meetslegal requirements andthe needs/expectationsof your employees?

You will be expected to demonstrateand provide evidence on requestabout how you ensure suitablewelfare facilities will be in placebefore starting work on site,whether provided by a site-specificarrangement or your ownorganisational measures.

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Question Module O1: Equal opportunity and diversity policy and capability

Q Ref. QuestionDescription of information insupport of responses, which will betaken into account in assessment

YES NO


O1 – Q1

As an Employer, do youmeet the requirementsof the positive equalityduties in relation to theEqualities Act 2010?Applies to both publicand private procurement

Please provide copies of:

O1-Q1-1 relevant instructions orwritten statement/evidence of relevantactionsO1-Q1-2 relevant guidance or writtenstatement/evidence of relevantactionsO1-Q1-3 relevant policies/literature orwritten statement/evidence of relevantactionsO1-Q1 4 evidence of where youbelieve these policies have made adifference

O1 – Q2

Is it your policy as anemployer to complywith anti-discriminationlegislation, and totreat all people fairlyand equally so that noone group of people istreated less favourablythan others?

No supporting evidence required.

O1 – Q3

In the last three yearshas any finding ofunlawful discriminationbeen made against yourorganisation by anycourt or industrial oremployment tribunal orequivalent body?

Please provide details of any findings.

O1 – Q4

In the last three yearshas your organisationbeen the subject to acompliance action bythe Equality and HumanRights Commission oran equivalent bodyon grounds of allegedunlawful discrimination?

Please provide details of anyinvestigations

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YES NO


O1 – Q5

If the answer toquestion 3 and /or 4 is“Yes”, what steps didyour organisationtake as a result of thatfinding or investigation?

Please provide details/evidence ofremedial action.

O1 – Q6

What does yourorganisation do toensure that equalityand diversity isembedded within yourorganisation?

Please provide copies of any relevantpolicies or written statement/evidenceof relevant actions.

O1 – Q7

Do you activelypromote good practicein terms of eliminatingdiscrimination in allforms through:O1-Q7-1 guidanceto your employees/suppliers concernedwith recruitment,training and promotion?O1-Q7-2 makingguidance or policydocuments concerninghow the organisationembeds equality anddiversity availableto employees/sub-contractors,recognised trade unionsor other representativegroups of employees?O1-Q7-3 appropriaterecruitmentadvertisements orother literature?

Please provide:

In respect of O1-Q7-1, copies ofany relevant instructions or writtenstatement/evidence of relevantactions.In respect of O1-Q7-2, copies ofany relevant guidance or writtenstatement/evidence of relevantactions.In respect of O1-Q7-3, copies of anyrelevant policies/literature or writtenstatement/evidence of relevantactions.

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Question Module O2: Environmental management policy and capability

O2 – Q1

Exemption: The questions in this module neednot be completed if your organisation holds aUKAS (or equivalent) accredited independentthird party certificate of compliance withBS EN ISO 14001 or a valid EMAS certificate,and can provide the supporting evidencerequested.

Exemption Claimed

YES

NO

If yes, please provide copyof certificate.


YES NO


O2 – Q2

Do you have adocumented policyand organisation forthe management ofconstruction-relatedenvironmental issues?

Please provide evidence thatyou or your organisation has anenvironmental management policyauthorised by the Chief Executive orequivalent and regularly reviewed. Thepolicy should be relevant to the natureand scale of the activity and set outthe responsibilities for environmentalmanagement throughout theorganisation

O2 – Q3

Do you havedocumentedarrangements forensuring that yourenvironmentalmanagementprocedures are effectivein reducing/preventingsignificant impacts onthe environment?

Please provide evidence that yourorganisation’s environmental policyimplementation plan providesinformation as to how the companyaims to discharge relevant legalresponsibilities and provides clearindication of how these arrangementsare communicated to the workforce,in relation to environmental mattersincluding:• sustainable materials procurement;• waste management;• energy management.This should include the arrangementsfor responding to, monitoring andrecording environmental incidents andemergencies and complaints.

O2 – Q4

Do you havearrangements forproviding employeeswho will engage inconstruction, withtraining and informationon construction-relatedenvironmental issues?

Please provide evidence that yourorganisation has in place andimplements, training arrangementsto ensure that its workforce hassufficient skills and understandingto carry out their various duties.This should include a programme ofrefresher training that will keep theworkforce updated on relevant legalrequirements and good environmentalmanagement practice.

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YES NO


O2 – Q5

Do you check,review and wherenecessary improveyour environmentalmanagementperformance?

Please provide evidence thatyour organisation has a systemfor monitoring environmentalmanagement procedures on anongoing basis and for updating themat periodic interval.

O2 – Q6

Do you havearrangements forensuring that anysuppliers you engageapply environmentalprotection measuresthat are appropriate tothe activity for whichthey are being engaged

Please provide evidence that yourorganisation has procedures formonitoring supplier’s environmentalmanagement arrangements andensuring that environmentalperformance appropriate for theactivity to be undertaken is deliveredthroughout the whole of yourorganisations supply chain.

NOTE EMAS is the European Eco-management and Audit Scheme, sponsored by the European Commission(see http://ec.europa.eu/environment/emas/index_EN.htm)

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Question Module O3: Quality management policy and capability

O3 – Q1

Exemption: The questions O3-Q2 to O3-Q6, neednot be completed if your organisation holds aUKAS (or equivalent) accredited independentthird party certificate of compliance withBS EN ISO 9001 and can provide the supportingevidence requested.

Exemption Claimed

YES

NO

If yes, please provide copyof certificate.


YES NO


O3 – Q2 Do you have a policyand organisation forquality management?

Please provide evidence that yourorganisation has and implements aquality management policy that isauthorised by the Chief Executive orequivalent and periodically reviewedat a senior management level. Thepolicy should be relevant to thenature and scale of the work to beundertaken and set out responsibilitiesfor quality management throughoutthe organisation

O3 – Q3

Do you havearrangements forensuring that yourquality management,including the quality ofconstruction output andgeneral performance,is effective in reducing/preventing incidents ofsub-standard delivery?

Please provide evidence that yourorganisation keeps copies ofdocumentation setting out qualitymanagement organisation andprocedures that meet currentlyagreed good practice. These shouldinclude the arrangements for qualitymanagement throughout theorganisation. They should set out howthe company will carry out its policy,with a clear indication of how thearrangements are communicated tothe workforce.

O3 – Q4

Do you havearrangements forproviding yourworkforce withquality-related trainingand informationappropriate to the typeof work for which yourorganisation is likelyto bid?

Please provide evidence that yourorganisation has in place andimplements, training arrangementsto ensure that its workforce hassufficient skills and understanding todischarge their various responsibilities.These arrangements should includea programme of training that willkeep the workforce up to date withrequired knowledge about qualityrelated issues, including copies of jobprofiles; training manuals and trainingrecords.

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YES NO


O3 – Q5

Do you have proceduresfor periodicallyreviewing, correctingand improving qualityperformance?

Please provide evidence that yourorganisation has a system formonitoring quality managementprocedures on an on-going basis. Yourorganisation should be able to provideevidence of systematic, periodic reviewand improvement of quality in respectof construction output and generalperformance.

O3 – Q6

Do you havearrangements forensuring that your ownsuppliers apply qualitymanagement measuresthat are appropriate tothe work for which theyare being engaged?

Please provide evidence that yourorganisation has arrangementsfor monitoring supplier’s qualitymanagement arrangements andensuring that quality performanceappropriate for the work to beundertaken is delivered throughoutthe whole of your organisationssupply chain.

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Appendix A – SQ Evaluation Criteria

Qualification Evaluation

This SQ will be evaluated on a Pass / Fail basis. The Bidders that meet the criteria of this Qualification element of the Tender process will go through to the next stage (evaluation of ITT documentation).

Each section of this Qualification document will be evaluated as follows:

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C1 Supplier Information Information Only

C2 Financial Information Pass/Fail

C3 Business and Professional Standing Pass/Fail

C4 Health & Safety Pass/Fail

O1 Equal Opportunities Information Only

O2 Environmental Management Information Only

O3 Quality Management Information Only

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