table of contents - judo ontario · 23 media report ... judo ontario is an association where...
TRANSCRIPT
1
2
3
4
5
11
12
12
13
15
16
17
21
AGMAGENDA
MISSIONSTATEMENT,VISION&VALUES
ACCOMPLISHMENTS&HIGHLIGHTS 2016-2017
JUDOONTARIOORGANIZATIONALSTRUCTURE
AGMMEETINGMINUTES2015-2016
FINANCEREPORT
FundingByCategtory
Month End Cash Balances
PRESIDENTSREPORT
ADMINISTRATIONREPORT
Legal Committee Report
MARKETING&PROMOTIONSREPORT
22
23
MediaReport
OPERATIONSREPORT
Dispute and Resolution Committee Report24
27
MembershipReport
TECHNICALREPORT
27
29
31
35
Coaching Development
GradingBoardReport
High Performance Report
36
40
41
RefereeChairReport
REGIONSREPORT
JUDO CANADA DIRECTORTO ONTARIO REPORT
CONTACTINFORMATION
COMPETITIONS REPORT
43
Table of Contents
ITEM SUBJECT PRESENTER
1 Welcome by President Aartje Sheffield2 Motion to adopt the Day’s Agenda Aartje Sheffield3 Acceptance of the Minutes from the Previous AGM Aartje Sheffield6 VP Finance Report Heather West7 Finance Review Heather West8 Acceptance of Financial Review Heather West9 Presidents Report Aartje Sheffield10 Auditors Financial Report Heather West12 VP Administration Susan Sokol13 VP Marketing Report
o Media Report
Chris Brown
15 VP Operations Report Jim Peterkin16 VP Competitions
o Referee Committee Report
Jeff Buttler
17 VP Administration Report
o Legal Committee Report
Sue Sokol
18 Judo Canada Director Report Brian Kalsen19 Business arising from reports Aartje Sheffield
20 New Business Aartje Sheffield 21 Official Elections Announcements Frank Vossen 22 Motion to Adjourn Aartje Sheffield
AGM Agenda
875 Morning Side Avenue, Toronto, ON M1C 0C7
Sunday, September 10th, 2017 at 9:00 am to 12:00 noon
1
MISSIONSTATEMENT
JudoOntario is an associationwhere dedicated volunteers and professional staff provide leadership,athletedevelopmentandpromotionofpositivejudoexperiencesforallOntarians.
VISION
Tobethe leader inCanadian judoby increasingourmembership,improvingourmembershipservicesanddominatingcompetitivelyonthenationalandinternationalscene.
VALUES
JudocreatesapositiveexperienceforallparticipantsinasafeenvironmentJudodevelopslifeskillswhichwillbenefitparticipantsthroughouttheirlivesJudogivesanopportunitytoallOntariansregardlessofage,gender,colour,race,ethnicorigin,sexualorientation,socialeconomicstatusJudodevelopsdignity,confidence,andself-esteemJudopromotestheteamworknecessaryforindividualsuccessJudoteachestheprincipleofmutualwelfareandbenefitJudoteachestheapplicationofmaximumefficiencyinallaspectsoflife
MANDATE
Tofoster,promoteandregulatethesportofjudoinOntarioinconjunctionwithallotherassociationsandgroups fosteringandpromoting the same inotherprovinces. Toarrange training,matches, contests,tournaments,competitions,exhibitions,demonstrations,clinicsandcoursesofstudyofeverynatureandkindwhatsoeverrelatingtothesportofjudo.Topromote,encourageandregulate,subjecttotherulesof Judo Canada,the training, grading and testing of judoka, referees, judges, coaches, and othertournamentofficialsintheprovinceofOntario.Tocontributetowardsprizesandawardstoencouragecompetitions and proficiency in the sport of judo. To provide for the regulation, regimentation andadmissionintomembershipofjudoclubsandAssociations.Tofollow,promoteandregulatetheteaching,practicesandobjectivesofKodokanJudoandtoteachandencouragethephysical,mentalandspiritualobjectivesofjudoasformulatedbythelateDr.JigoroKano,thefounderofjudo.
Mission Statement, Vision & Values
2
Accomplishments & Highlights 2016-2017
3
• Attainment of the Ontario High Performance Sport Funding (OHPSI)• Strong results at 2016 IJF Veteran World Championships (six medals) and strong support of the Veterans’
Trainings.• Expansion of the Judo Ontario Judo Festival Events.• Hiring of two new Judo Ontario Coaches, James Millar and Leandro Cunha.• Increased exposure through additional social media platforms (Instagram and Twitter).• Introduction of the online voting platform for the 2017 AGM.• Broadcasting of the 2017 AGM via webcast• Two Judo Ontario athletes earn top 10 positions on the IJF rankings; Kelita Zupancic and Jessica Klimkait.• Multiple international medals in all age groups.• Fifth place finish at the 2016 World Kata Championships (Rooney/Marion - Katame no Kata).• Multiple successful evaluations of Ontario referees to provincial and national levels as well as one IBSA
evaluation.• Reintroduction of the Judo Ontario Newsletter by dedicated volunteer editors and contributors.• Seven athletes from Ontario qualified for the 2017 Cadet World Championships in Chile.• Two bronze medals at the 2017 Cadet World Championships by Ontario athletes, Keagan Young and
Ben Kendrick
2
Web
Site
C
hris
Bro
wn
Spor
t Pro
mot
ion
Vaca
nt
Med
ia
Gre
g Bu
trey
Fund
Rai
sing
Va
cant
JUD
O O
NTA
RIO
OR
GA
NIZ
ATI
ON
AL
CH
AR
T 20
17
PRES
IDEN
T Aa
rtje
Shef
field
VP M
arke
ting
Chr
is B
row
n VP
Ope
ratio
ns
Jim
Pet
erki
n VP
Reg
ions
St
eve
Cam
pbel
l
Mem
bers
hip
Tony
Kel
ly
Dis
pute
R
esol
utio
n St
eve
Cam
pbel
l
Ris
k M
anag
emen
t G
arry
Vos
burg
Cen
tral
Wes
t R
egio
n Va
cant
Cen
tral
Eas
t R
egio
n St
eve
Cam
pbel
l
East
Reg
ion
Reg
Fou
lkes
Sout
h W
est
Reg
ion
Vaca
nt
Nor
th R
egio
n Ki
m B
oaro
Nor
th W
est
Reg
ion
Lloy
d Sa
mec
VP A
dmin
istr
atio
n Su
e S
okol
1st V
ice
Pres
iden
t Va
cant
VP T
echn
ical
Ka
rl D
oher
ty
Rec
ogni
tion
Com
mitt
ee
Sue
Sok
ol
Lega
l C
omm
ittee
Ju
stin
Cha
n
Boo
k K
eepe
r Ja
ckie
Hen
rique
s
HPC
St
eve
Shef
field
Q4G
Br
ian
Kals
en
Gra
ding
Bi
ll D
oher
ty
Coa
ch
Dev
elop
men
t Tr
acy
Angu
s
VP F
inan
ce
Hea
ther
Wes
t
Judo
Can
ada
Dire
ctor
Br
ian
Kals
en
VP C
ompe
titio
ns
Jeff
Butle
r
Sanc
tioni
ng
Com
mitt
ee
Dav
e R
obb
Tour
nam
ent
Com
mitt
ee
Jeff
Butle
r
Ref
eree
C
omm
ittee
Fr
ank
Voss
en
Tech
nica
l D
irect
or
Jam
es M
illar
Dev
elop
men
tal
Coa
ch
Lean
dro
Cun
ha
Adm
inis
trat
ive
Ass
ista
nt
Vaca
nt
Spor
t Dire
ctor
St
eve
Shef
field
5
AGM Meeting Minutes 2015-2016
Distribution
In Attendance Club
Tony Kelly
Vito Maselli
Frank Vossen
Gerald Okimura
Bill Doherty
James Cunningham
Lloyd Samec
Kim Boaro
Don Tait
Liz Roach
Robert McMillan
Robin Roach
Brenda McKay
Tora
Peel
JCCC
Ajax Budokan
CSIO
Marathon JC
North Bay JC
Ryudokan JC
Ryudokan JC
Ryudokan JC
Formokan
Judo Ontario875 Morningside Ave., Suite 2040Scarborough, ONM1C 0C7
Subject: 2016 Annual General MeetingMeeting Date: September 11, 2016Minutes recorded by: Sue Sokol, VP Administration
6
June Takahashi
Allyn Takahashi
Angelique Harris
Donna Muirhead
Ron Muirhead
Steve Starnes
Heather West
Susan Sokol
Garry Vosburg
Carline Young
Megan Peterkin
Jim Peterkin
Chris Brown
Jeff Butler
Brian Kalsen
Aartje Sheffield
Shaen Armstrong
Justin Chan
Takahashi JC
Takahashi JC
Shinbukan
Sheffield
Shojin Newmarket
Shojin Newmarket
Tora
Formokan
Sheffield
Ajax Budokan
Sheffield
Sheffield
Cambridge YMCA
Ryudokan JC
Ottawa JC
Sheffield
Sheffield
Hayabusakan
In Attendance Club
2016 Constitution Meeting Attendance
Susan Sokol
Jeff Butler
Heather West
Brian Kalsen
Tony Kelly
Shaen Armstrong
Formokan
Ryudokan JC
Tora
Ottawa JC
Tora
Sheffield
7
Issues Item No. Description Action by:
1. Roll Call - 9:10am
2. Approval of Agenda
Quorum established
Motion to Accept Agenda – Frank Vossen
2nd – Tony Kelly
Vote – All in favour.
Gerald Okimura
Frank Voseen
Bill Doherty
Frank Vossen
Vito Maselli
Kim Boaro
Lloyd Samec
Allyn Takahashi
June Takahashi
Brenda McKay
Robin Roach
Robert McMillan
Liz Roach
Steve Starnes
Ron Muirhead
Donna Muirhead
Garry Vosburg
Megan Peterkin
Mark Wulczynski
Aartje Sheffield
Chris Brown
JCCC
Non-Affiliated
Ajax Budokan
Peel
North Bay JC
Marathon JC
Takahashi JC
Takahashi JC
Formokan
Ryudokan JC
Ryudokan JC
Ryudokan JC
Shojin Newmarket
Shojin Newmarket
Sheffield
Sheffield
Sheffield
Unaffliated
Sheffield
Cambridge YMCA
8
3. Auditor’s Report Jim Sandiford and Heather West
4. High Performance James Cunningham OPSI
5. Acceptance ofMinutes from 2015 AGM
n/a
Membership is up from last year.
Question – What is the Human Resource Development as it is found in the Annual Report on pg. 15?
Heather West – A part of the old set up of groupings/headings; not an appropriate title.
Discussion
Motion to Auditor’s Report – Brian Kalsen
2nd – Lloyd Samec
Vote: All in favour
• Purpose is to help Ontario athletes gain podium success.
• Due to the increased success of Judo Ontario athletes,funding has increased.
• Results at international competition by Judo Ontariocompetitors has improved
• Funds will go to support athlete development in Ontario.
• Currently there are six (6) athletes in the core program,seven (7) with additional testing and support.
Motion to the accept the Minutes from the 2015 AGM – Frank Vossen
2nd – Lloyd Samec
Vote: All in favour.
9
Aartje Sheffield
Brian Kalsen
Susan Sokol
Chris Brown
Jim Peterkin
6. Presidents Report
7. 1st Vice PresidentsReport
8. VP AdministrationReport
9. VP Marketing Report
10. VP Operations
Motion to accept all the reports in the current AGM Report – Tony Kelly
2nd – Shaen Armstrong
Vote: All in favour.
Discussion surrounding the development of more grass roots competitions. Clarification that the Ministry is insisting that all Judo events be sanctioned by Judo Ontario regardless of size.
No questions.
No questions.
Discussion about the website and its continued updating process.
Some discussion about the cost of mudansha membership, particularly for children.
Reiterated that it is the responsibility of the dojoshu to ensure that all club members are registered and paid with Judo Ontario.
Discussion about the benefits of being members and that it is required for all judoka to be on the mats at any level of training.
11. Technical Report Steve Sheffield Bill Doherty presented the Grading board report.
Discussion about increasing access to provincial gradings in the North regions.
Bill said that the board would go to any region when required or requested by the region.
HPP Presentation – Steve Sheffield
• JO is the first province with an independent HP program inpartnership with the clubs.
10
11. Continued
Jeff Butler
Aartje Sheffield
Aartje Sheffield
n/a
FrankVossen
12. CompetitionsReport
13. Business arisingfrom reports
14. New Business
16. Adjournment
15. Official ElectionAnnoucements
• Athletes are required to continue to train at their home clubwhile in the HPP.
• The increased success in competitions is a clear indication ofthe success of the program.
• Between September 2015 and June 2016 Judo there were532 events in Ontario, an average of 53/month. This is asubstantial increase from previous years, with even moreevents scheduled for the coming season.
No questions.
No questions or discussion.
No new business or questions.
Motion to Adjourn – Frank Vossen
2nd – Gary Vosburgh
Vote: All in favour.
7 submitted candidacy applications, 2 withdrew, 5 were acclaimed to their positions
President – Aartje Sheffield VP Finance – Heather West VP Operations – Jim Peterkin VP Technical – Karl Doherty Representative to Judo Canada – Brian Kalsen
All acclaimed to their positions. One change – Brian Kalsen is now the representative to Judo Canada; the 1st Vice President position remains vacant.
11
Submitted Heather West CPA, CGAJudo Ontario Finance Yearly Report (based on unaudited financial statements)This past year the unaudited results demonstrate a slight loss. Our cash position continues to improve due to ongoing monitoring and increased oversight.
The main contributor for the decrease in net profit this past year is due to a significant change in the Nevada expenses compared to the revenue. With the exception of Nevada, the revenues are consistent with the prior year. Further investigation is in progress with respect to the Nevada net proceeds however; when reviewing history there appears to be fluctuations within these two accounts.
We continue to operate with a strong cash flow allowing us to weather the slow months with minimal challenges. Managing of the cash flow can be challenging and is important factor given our cyclical revenue stream. Overall our cash position was better than the prior year monthly average with an average increase of 28%.
In the previous year we were able to secure the Sport Priority Funding of $58K to fund a second coaching position; this grant was not repeatable. Going forward we were successful in securing a three year coaching grant to support a more permanent position for the second coach beginning in 2017. The grant funds Judo Ontario for a period of 3 years after which we are expected to be able to support the cost through our membership and programs.
Membership revenues were basically static year over year showing a slight decrease, membership numbers are critical to the organization and we need to continue to look at methods to increase our numbers in order to sustain and develop our programs, and provide opportunities to our athletes.
Full Recreational Trial Total Full Recreational Trial2017 2488 0 98 2586 96% 0% 4%2016 2487 0 112 2599 96% 0% 4%2015 2275 0 116 2391 95% 0% 5%2014 1684 1331 0 3015 56% 44% 0%2013 1844 1227 0 3071 60% 40% 0%2012 1859 1048 0 2907 64% 36% 0%
Enclosed you will also find the Review Engagement Report Financial Statement (March 31, 2017). A representative from Kreston International and myself will be available for questions at the AGM.
Finance Report 2016-2017
12
FUNDING BY CATEGORY
MONTH END CASH BALANCES
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
FY2007FY2008FY2009FY2010FY2011FY2012FY2013FY2014FY2015FY2016FY2017
Grants
Membership
Nevada
Programs
-$50,000
$0
$50,000
$100,000
$150,000
$200,000
2011_12
2012_13
2013_14
2014_15
2015_16
2016_17
13
Submitted by Aartje Sheffield, PresidentThe past season has brought some significant changes to the organization. Judo Ontario Technical Director/Coach, Pedro Guedes, has left the organization to pursue other career opportunities, and we wish him every success in his new role. However, we have been fortunate to bring onboard James Millar, who brings a wealth of coaching and competition experience. Furthermore, Judo Ontario has also hired Leandro Cunha to be a full time Junior Development Coach. This is a very exciting development for the organization, as these are both very talented judoka who are sure to bring great value to the organization. Under the guidance of Steve Sheffield, Sport Director, we hope to continue to expand our programming across a broader range of athletes.
As of July 1, 2017, Judo Ontario has been recognized as one of eleven designated combative sports that are exempt from the Federal Criminal Code’s prize fighting offence. Under this exemption, all judo competitions must be sanctioned by Judo Ontario. The official statement is posted on the Ontario.ca website: https://www.ontario.ca/orders-in-council/oc-10872017.
Some key accomplishments of the Organization and/or its members that I would like to highlight include the following:
• The 2016 Ontario Open was a huge success, running on five mat areas at the Toronto Pan Am SportCentre (TPASC).
• Judo Ontario has once again been successful in attaining Ontario High Performance Sport Initiative(OHPSI) funding.
• The Judo Ontario Youth Academy and Junior Talent Development Camps continue to be a huge success.• Judo Ontario Veterans’ Trainings were well supported by various GTA clubs.• Ongoing Monthly Open Mat Training and Provincial Team Trainings.• Increased programming in the U8-U10 age groups by offering Judo Festivals.• Quarterly Women’s Training.• Judo Ontario Veteran athletes had fantastic results at the 2016 IJF Veteran World Championships in
Ft. Lauderdale.• Ontario currently has two Sr. Female judoka who are ranked in the top 10 by the IJF.• Judo Ontario has added Twitter and Instagram to the existing Facebook page to ensure members can
easily access organizational information.
President’s Report
14
In the upcoming season, I would like to further develop our programs and create new opportunities in northern and eastern Ontario with the support of the regions. Additionally, in order to align with Ontario’s action plan to advance opportunities for women and girls in sport, Judo Ontario will work diligently to increase the participation of women and girls in all areas of the sport including coaching, refereeing and governance.
Judo Ontario will continue to rely heavily on membership revenue, base funding, and grants from our partners in order to continue improving the reach of our programs. I am very proud of the relationships that we have established with our partners: Judo Canada, the Ministry of Tourism,
Culture and Sport and the Canadian Sport Institute of Ontario. I see these relationships as key drivers for success in the years to come. Our sponsorship partners have also been important for the development of Judo Ontario programs and we hope to expand to include even more partnerships.
On September 15-17, Judo Ontario will join forces with the National Grading and Kata Committee to bring a National Kata Clinic and Kata Judging seminar to Ontario. This three day event will give Ontario judoka the opportunity to learn five katas from nationally acclaimed kata experts. Additionally, the kata judging seminar will standardize kata judging in Ontario and across Canada.
The 2017 Ontario Open will again see the tournament run on five full mat areas at TPASC and will include a National A ranked kata competition that will be run in cooperation with Judo Canada’s National Grading and Kata Committee. As always, Judo Ontario is appreciative of our volunteers and welcomes those who are interested in helping at the tournament or elsewhere in the organization.
I would like to acknowledge the members of the Judo Ontario Board of Directors for their enduring dedication, and professionalism. Recognition also goes to the Judo Ontario staff, Leandro Cunha, James Millar, and Steve Sheffield who work tirelessly to make this organization run smoothly and professionally. As always, I welcome your constructive comments and suggestions.
President’s Report continued
15
Submitted by Susan SokolAs the chair of the Awards and Recognition Committee I would like to express my gratitude to Angelique Harris and Brenda McKay for volunteering their time and effort in this committee.
The Judo Ontario board conducted regular scheduled meetings and when needed emergency meetings to deal with any specific issues or concerns. The Board worked tirelessly on several initiatives with each member putting in hours of work on behalf of Judo Ontario.
A note of thanks to Frank Vossen for his help in the organization of the elections, his attention to details and timelines was greatly appreciated.
ElectionsA call for the election of the following Board positions was slated for the 2017 AGM:1st Vice-PresidentVP AdministrationVP Marketing and PromotionsVP Competitions
Judo Ontario received the following declaration of candidacy for the available positions with one role being contested.
1st Vice-President – Chris Brown - acclaimedVP Administration – Susan Sokol - acclaimedVP Marketing and Promotions – Tony Kelly; Raj VenugopalVP Competitions – Jeff Butler
Congratulations to these individuals.
Administration Report
16
Submitted by Justin Chan, Chair of Legal CommitteeDuring the 2016-17 season, the Legal Committee provided opinions on various legal issues that posed concern at different points in time.
Justin T. Chan Professional Corporation was also retained by Judo Ontario on a pro bono basis to represent Judo Ontario at a disciplinary hearing regarding a complaint made at the Ontario Open.The Legal Committee continues to deal with constitutional changes that are proposed by members. This year, there is only one such change.
In the coming season, the Legal Committee will endeavor to propose standard procedures for disciplinary/appeals hearings that fall under the By-Laws. In particular, these procedures will include how to deal with parties who refuse to appear or who unnecessarily delay/hinder such proceedings. Specifically, the Legal Committee intends to propose codified sanctions in the By-Laws and/or the relevant Policies against those parties who behave in such a manner.
The Legal Committee looks forward to the smooth running of the upcoming season.
Legal Committee Report
17
Submitted by Chris BrownI’d like to thank all the Judo Ontario Board members who I’ve served with over the last four years I’ve been VP Marketing. Their commitment to serving the needs of the Judo Ontario membership and the association has made for many a smooth board meeting.
As I reflect on the last four years, I’m reminded of the significant effort of others that have lent their time and expertise to assist me. I’d therefore like to extend a very special thank you to the following:
• Greg Butrey for his continued support as the Traditional Media chair• Val McIntyre and her team for their excellent work on the newsletter• Aartje & Steve Sheffield for their continued efforts with communications via social media, e-mail, and web
Thanks again to all! I’m pleased to present the following details of marketing projects/activities and the Media Report for the 2016-2017 season.
CommunicationsE-mail Activity & Compliance
I’m pleased to report that our e-mail list has continued to grow from just under 1,400 last year to over 1,600 this year. Judo Ontario continues to send an average of about 2 mass e-mails per week. The list growth and increase in frequency has not affected subscriber engagement as e-mail open rates and click through rates have remained fairly steady. This means that the new subscribers are interacting with Judo Ontario mass e-mails and more often. In addition, the percentage of Judo Ontario e-mails opened on mobile devices hascontinued to grow to 54.8% further underlining the need for Judo Ontario to have a mobile friendly webexperience, so opening Judo Ontario web links from these e-mails is a good experience no matter the devicebeing used.
We remain in compliance with the rigorous Canadian Anti-Spam Legislation. In June, the government has postponed the “private right of action” provision which was supposed to come into effect July 1, 2017, which
Marketing & Promotions Report
18
Here’s a brief chart of basic website performance indicators over the last 3 years.
2014-2015 2015-2016 2016-2017Sessions 63,890 62,411 67,100 Users 28,807 27,010 27,827 Pageviews 322,463 320,851 333,112 Pages/Session 5.05 5.14 4.96Avg. Duration 3:29 3:45 3:40Bounce Rate 37.54% 36.82% 37.07%% NewSessions 42.81% 41.02% 39.44%
Overall mobile & tablet web traffic has continued to increase and was sitting at 44.89% of all traffic coming through these devices (36.29% mobile and 8.6% from tablet). With almost half of all Judo Ontario website traffic coming from these devices it’s clear that now is the time to make our website mobile friendly.
Social MediaThe Judo Ontario Facebook Page has grown to over 6,300 followers, which is over 2,000 more than Judo Quebec (as of July 31, 2017). With significant help from Aartje Sheffield, particularly with dazzling photos from events (seriously, she could be a professional photographer!), Judo Ontario has published over two Facebook Page posts per week on average this year.
would have allowed citizens to sue companies sending spam. Judo Ontario’s policies were already compliant; however this further reduces Judo Ontario’s potential exposure.
Website TrafficOur website traffic has remained fairly steady despite an expected decrease in traffic due to our increased social media & e-mail communications. It was thought, that members getting their communications via these other channels would visit the website less, but instead the number of website visits has increased. This is due in part to increased membership numbers and an increased interest in the Ontario Open.
Marketing & Promotions Report continued
19
Marketing & Promotions Report continued
Judo Ontario has also recently started expanding its social media presence with the introduction of Twitter and Instagram accounts. We look forward to expanding our follower base in these platforms over the coming months.
Advertising & Sponsorship ProgramsThe hotel agreement the Westmont Hospitality Group remains in force. Judo Ontario event holders will be able to get preferred rates at Westmont group hotels for their events.
Judo Ontario has received commitment from Johnson Insurance to continue our relationship for at least another year and we are currently in talks to extend the arrangement.
Judo Ontario Website Re-DevelopmentAs promised last year, we would be looking into re-designing the Judo Ontario website and I’m pleased to announce that the Judo Ontario board has approved the website re-design. The process is currently underway; however project approval was not possible in time to have the website re-designed for the start of the 2017-2018 registration. The new website launch is targeted for this December, so members will see some benefit from the re-design in the coming year.
The website will address a number of identified needs including:• Easier membership payment and sign-up• Improved club marketing (find a club & club profile enhancements)• New Dojoshu tools for managing club members• Improved accessibility for differently-abled members• Better experience for mobile & tablet devices• Improved infrastructure and security• And more!
20
Special ProjectsAlthough not under my direct responsibilities with the board, I’ve lent my time & expertise to helping with a couple of projects.
Online Elections Last year at the AGM & Constitutional Meeting, it was decided to move Judo Ontario elections away from paper based voting to primarily online voting. In setting up the process for online voting, we added voting preferences to the online profiles for black belts. We communicated with black belts to have their voting preferences specified in the system.
An overwhelming 94% of eligible voters will be able to cast their votes online in the upcoming election with only 6% of eligible votes choosing to mail-in their votes. I’d also like to thank Frank Vossen for his continued support in keep Judo Ontario on-time with the required elections schedule.
New Membership Incentive ProgramAs part of our plans to help increase Judo Ontario membership, I have been devising an incentive program which will encourage new clubs to be set-up in areas where there are none and for existing clubs to grow their membership. The program is designed to encourage new clubs to be established and gain new members and not draw existing members away from the clubs they are at.
The program is not yet approved as board is currently analyzing the numbers and looking for program sponsors to enhance the offering. Stay tuned for more details!
Marketing & Promotions Report continued
21
Submitted by Greg ButreyWe continue to have increased incidence of media coverage instigated by the individual clubs themselves, and they have done an excellent job of promoting their athletes through their own local media.
The print media is continuing to cut back, with new focus on electronic media. It has been a challenge to maintain and recreate a new contact base for electronic media, but we continue to gain coverage for our provincial tournaments.
Shortly after the onset of the changes in print structuring, the television media contacts began to be early-retired or reassigned. We lost some old favorites to this process, but have made new friends. Many old friends, including CTV have continued to cover us provincially.
We continue to manage change, as well as building new contact with other new online resources.
We have reaffirmed contacts with the media in the northern regions who we hope to continue coverage of their local clubs an their tournaments.
For the future we expect our online coverage to grow as we build new contacts.
Media Report
22
Submitted by Jim Peterkin, Vice President of OperationsThe 2016/17 season has seen a modest rise in membership and Judo Ontario would like to acknowledge those clubs who continue to register all their members. However, I am saddened to report that full compliance by clubs registering all their members continues to be a challenge for Judo Ontario. It is the responsibility of dojoshus to promote not only judo as a sport, but Judo Ontario as an organization. It is mandatory that each judoka in attendance at any dojo be a registered member of Judo Ontario, and it is the dojoshus job to ensure that this is the case. There still remains some who believe that allowing judoka to go unregistered will benefit the athletes; however, this is far from true. Judo Ontario’s budgets are based largely on membership numbers; fewer registered members result in less funding for competitions, refereeing and training. Register your judoka. This is the dojoshus responsibility.
As far as the Vulnerable Sector Screens are concerned, we are still not achieving full compliance and Judo Ontario will continue to strive for 100% compliance. Thank you to Tony Kelly (chair), Brenda McKay, and Steve Starnes, our Membership Committee, as well as Garry Vosburg, the chair of the Vulnerable Sector Committee.
Thanks also go to our Conflict Resolution Committee; Steve Campbell (chair) Graham Harding and Tony Kelly. Finally, thank you for all the help and cooperation I received this past year from my fellow board members, the Judo Ontario office, and the members. I continue to enjoy attending tournaments to greet old friends and make new ones. I look forward to continue managing the Operations portfolio.
Operation Report
23
Submitted by Steve Campbell, Dispute and Resolution ChairOn behalf on Graham Harding / Scarborough Dojo Judo Club – Member and Tony Kelly / Tora Judo Club – Member, I submit our report.
The committee came together late last year and managed one disciplinary hearing in December 2016. This hearing resulted from an incident at the 2016 Ontario Open Championships.The mandate of the committee is to investigate complaints made to Judo Ontario and bring the action to a conclusion.
The committee, subsequent to the impartial hearing, found one party guilty and a suspension of membership was recommended.
Dispute and Resolution Committee Report
24
Submitted Tony Kelly, Membership ChairThe goal of the membership committee is to increase the membership for Judo Ontario by increasing awareness of the clubs and dojoshus on the importance and benefits of registering all members with Judo Ontario. Over the past year the membership committee, comprised of Tony Kelly, Steve Starnes and Brenda McKay, has worked with members of Judo Ontario, identifying the benefits as well as various programs that members can leverage where there are financial challenges.
The committee attended the Niagara Falls Tournament held last year with the goal of monitoring the compliance with respect to ensuring all competitors are registered members. This pilot went well and there were no issues to report.
The committee is looking at various ideas and approaches to increase awareness and increase the membership numbers going forward. We are open to ideas and suggestions, please feel free to reach out to anyone on the committee to discuss.
Due to my work commitments we have not been as aggressive as we should be to impress the importance of memberships to the non-members that are participating in this great sport. This year we hope to be a lot more available to the clubs that need some help in increasing their membership.
Membership Report 2016/17
25
TotalMembershipbyAccountLevel 2014-2015 2015-2016 2016-2017Introduction-12Weeks 160 136 155U8 177 233 226U10 327 359 359U12 353 413 389U14 256 293 307U16 190 182 191U18 145 120 119U21 70 108 9021+ 510 529 571U18DanBelt 1 1 2U21DanBelt 16 15 921+DanBelt 352 361 358GrandTotal 2,557 2,750 2,776
FemaleMembersbyAccountLevel 2014-2015 2015-2016 2016-2017Introduction-12Weeks 68 27 47U8 39 58 51U10 79 93 97U12 109 126 106U14 75 79 92U16 49 50 60U18 33 30 27U21 20 29 2821+ 72 88 90U18DanBelt 1U21DanBelt 5 4 121+DanBelt 56 57 62GrandTotal 605 641 662
MaleMembersbyAccountLevel 2014-2015 2015-2016 2016-2017Introduction-12Weeks 92 109 108U8 138 175 175U10 248 266 262U12 244 287 283U14 181 214 215U16 141 132 131U18 112 90 92U21 50 79 6221+ 438 441 481U18DanBelt 1 1 1U21DanBelt 11 11 821+DanBelt 296 304 296GrandTotal 1,952 2,109 2,114
26
2,4002,4502,5002,5502,6002,6502,7002,7502,800
2014-2015 2015-2016 2016-2017
AnnualMembershipNumbers
AnnaulTotalMembership
560
580
600
620
640
660
680
2014-2015 2015-2016 2016-2017
AnnualFemaleMembership
AnnualFemaleMembers
1,850
1,900
1,950
2,000
2,050
2,100
2,150
2014-2015 2015-2016 2016-2017
AnnualMaleMembership
AnnualMaleMembers
27
Submitted by Karl Doherty
The Technical Chairs are as follows:• Coaching Development Committee –Tracy Angus• Grading Board – Bill Doherty 7th Dan• High Performance Committee – Steven Sheffield• Quest for Gold Committee – Brian Kalsen
Coaching DevelopmentThe coaching certification program was as busy as usual this past year. It was nice to see us get up to the north to deliver on Instructor and DA courses. Tracy, Ron and Aartje did an outstanding job this year delivering 5 coaching seminars, including one in Timmins and one in Thunder Bay. I’d like to thank Tracy for her dedication to the NCCP committee.
Grading BoardThe Grading Board was also very busy this year, delivering a 3 week intensive training for Nage No Kata and Goshin Jutsu from September to November. Yudansha gradings were held in Ajax in December and in Ottawa in June. A Nage No Kata judging clinic was also held in Ajax in July.
I’m sure there will be much more detail in the Grading Report submitted by the Chairman. I would like to point out two major concerns I have observed over this past year. First, the applications coming in are sub-par and not legible or correct. This causes hours of work for the chairman and the secretary as well as the office staff. This issue will be addressed in the coming year. The second observation is the quality of kata being presented in front of the board. I must stress that kata must meet a certain standard before the next grade will be granted. I urge all dojoshus to brush up on their kata and on completing the grading forms in order to better prepare their students for the grading.
I would like to thank Mr. Bill Doherty and the other members of the Grading Board for their efforts and great results over this past year. Please see the Grading Board report for more specific details.
Technical Report
High Performance CommitteeOnce again Judo Ontario had a very productive and busy High Performance year. We had some major highlights this past year. One major highlight was the hiring of James Millar to replace Pedro Guedes as our Head Coach and to continue along the path to excellence.
I would like to thank Steven Sheffield for his time and effort in maintaining a very productive and successful HP Program and for stepping in during Judo Ontario’s absence of having a head coach. Steve’s leadership and dedication cannot go overlooked. Please see Steven’s report for a complete list of details.
Associated VP Technical Activities
• Chaired the 2016 Ontario Open• Chaired the 2016 Ontario Youth International
Technical Report continued
Submitted by Bill Doherty – Chair Person The following seminars, clinics and grading’s were conducted by the Provincial Grading Board members:
September 2016The Grading Board held a 3 weekend, 6 days of sessions for Nage-No-Kata and Goshin-Jutsu from September to November at the Ajax Budokan Judo Club. These sessions were very well attended.
Provincial Grading Board Report
29
Grading Board members in attendance:
In Attendance Rank
Bill Doherty, Chair Person
Duncan Vignale
Michael Flynn, Secretary
James Kendrick, Ottawa
Steven Sheffield
Mara Siladi-Markovic
Tom Hino
Tina Takahashi
Kimberly Orr
Mohammad Hassani
Bill Lewochko
Dave Robb
Eric Boutin, Thunder Bay
7th Dan
8th Dan
5th Dan
7th Dan
7th Dan
6th Dan
5th Dan
6th Dan
4th Dan
5th Dan
5th Dan
5th Dan
3rd Dan
30
December 2016Dan Grading at the Ajax Budokan Judo Club.
March 2017Nage-No-Kata clinic hosted by Asahi Dojo and conducted by board members. This clinic was well attended.
April 2017Kata Shiai and examinations held at both the Peel and Tora Shiai’s.
June 2017Grading Board clinic and Dan grading at Takahashi Dojo in Ottawa. Both the clinic and grading were well attended. A noticeable number of young participants failed this grading due to poor preparation.
June 2017Kata Examination marking seminar held at the Ajax Budokan Judo Club. This was held to assist our members in understanding and being able to mark Nage-No-Kata through the IJF marking system. This session was very well attended.
July 2017Kata Clinics were held at Camp Budokan for two hours every day for a week.
31
Submitted by Steve Sheffield – ChairJudo Ontario has had a very busy and successful year, and a year of transition. Pedro Guedes has accepted a U21 Boys National Head Coach position with the German Judo Association. Pedro was the spearhead of our current High Performance model. We would like to thank Pedro for the 4 ½ years of outstanding work he did for our association. With the departure of Pedro, Judo Ontario has hired former Great Britain National Team member James Millar as our new Technical Director/Coach. James arrived May 19th and has hit the ground running.
Additionally, with the help of a Quest for Gold Coaching Salary Partnership Grant, Judo Ontario has also hired Leandro Cunha, former two time World silver medalist from Brazil, to be our Judo Ontario Development Coach. Leandro arrived August 7th and will be leading our Youth Academy and Club Outreach programs, and he will be also supporting our other High Performance programs. With these new coaches we are able to continue with our Club Outreach Program and Judo Ontario Talent Development Camps (JOTDC). I would like to thank Carline Young, Derek Langlois, and Aartje Sheffield who were able to help during this transition.
Judo Ontario conducted weekly Judo Ontario Youth Academy (JOYA) classes, Thursday Ne Waza Night, and Veteran’s Training. We also held four Women Only Training throughout the year. Judo Ontario continued with the practice of three monthly open provincial trainings with an Open Mat training in Ajax and two provincial trainings in Brampton. There also were four Judo Ontario Talent Development Camps (JOTDC) and a Christmas Training Camp.
These programs (JOYA and JOTDC) are designed to introduce Learn-To-Train athletes to consistent age-appropriate high performance training techniques that will build on a successful high performance culture and pathway established at the Judo Ontario High Performance Program. By introducing these athletes to a more structured approach to training, more athletes in the province will be readily able to smoothly transition into the Judo Ontario High Performance Program. This is in line with Judo Canada’s objective of increasing the number of identified U16 athletes coming into the Judo Ontario High Performance Program (HPP) and Judo Ontario’s own Pathway to Excellence.
The Judo Ontario HPP continued producing strong results. The Judo Ontario High Performance Training Centre, which is located at TPASC, is a Judo Canada Regional Training Centre (RTC). Full-time athletes at the RTC train upwards of 9 times a week, plus further training at their own clubs.
High Performance Committee Report
32
OVERVIEW OF JUDO ONTARIO2017 NATIONAL TOURNAMENT RESULTS 2017ELITE NATIONALS
9 Gold 5 Silver 7 Bronze
3 members of Judo Ontario HPP won most Outstanding Athlete awards at the Elite Invitational• Most Outstanding U18 female Rachel Krapman• Most Outstanding U18 male Aidos Sapenov• Most Outstanding Senior female Jessica Klimkait
2017 OPEN NATIONALS
12 Gold 10 Silver 16 Bronze
• Kelita Zupancic named Judo Canada MostOutstanding Senior Female Judoka for 2016-17
• Shady el Nahas named Judo Canada MostOutstanding U21 Male Judoka for 2016-17
• Shady el Nahas and Keagan Young received theirShodans Batsugan
JUDO ONTARIO INTERNATIONAL RESULTS FROM THIS LAST YEAR
Kelita Zupancic• Gold Pan American Open Santiago Chile• Silver Paris Grand Slam, France• Silver European Open, Oberwart Austria• Silver Pan Am Championships, Panama
Luka Khatelishvili• Gold Nimes International France• Gold 2016 Olesnica Poland, named Athlete of the event• Silver 2017 Cadet Pan American Championships• Bronze 2017 Cadet Bremen Germany
Keagan Young• Bronze 2016 Olesnica Poland• Bronze 2017 Cadet Bremen Germany• Bronze 2017 Cadet Pan American Championships
Allayah Copeland• Silver European Cup Junior Gdynia Poland• Bronze 2016 Olesnica Poland• Bronze 2017 Junior Pan American Championships
Bradley Langlois• Bronze European Open Glasgow• Bronze Pan American Judo Open Santiago Chile
Jessica Klimkait• Gold European Cup Glasgow• Gold European Cup, Orenburg Russia• Gold Pan Am Championships, Panama• Bronze European Cup, Oberwart Austria• Bronze Hohhot China, Grand Prix• Bronze Ekaterinburg, Grandslam
33
Ben Kendrick• Gold 2017 Cadet Pan American Championships• Silver 2016 Olesnica Poland Junior• Bronze 2016 Olesnica Poland Cadet• Bronze 2017 Cadet Bremen Germany
Shady el Nahas• Gold 2017 Junior Bremen Germany• Bronze Vise Open Belgium
Aidos Sapenov – Gold 2017 US Open FT LauderdaleDontae de Jesus – Bronze 2017 Cadet Pan Am ChampionshipsSava Antic – Gold 2017 Cadet Pan Am ChampionshipsChristian Dametto – Bronze 2016 Olesnica PolandDanil Neyolov – Silver 2017 US Open FT Lauderdale
WORLD VETERAN JUDO CHAMPIONSHIPS FT LAUDERDALEHerman Vermeiren- Gold Ron Angus - Silver Fraser Bridgeman - Silver Sue Sokol - Silver Jeff Allan - Bronze Carline Young - Bronze
WORLD KATA CHAMPIONSHIPS MALTAShane Rooney/Davin Marion 5th Katame no Kata
Judo Ontario’s athletes have continued with strong results in National events. There also has been a significant increase in medals and number of athletes that are medaling in international tournaments. Ontario has almost 50% of the cadet aged athletes on the National Team with 7 that are competing in Chile at the World Cadet Judo Championships. We also have two women, Kelita Zupancic and Jessica Klimkait, which are now ranked top ten in the senior women world ranking. In conclusion, these results show that Judo Ontario has had a very successful year and with the expanded coaching staff that has been added, we are expecting an even more positive 2017-18 season. I would like to thank our sport partners: Sport Consultant Scott Cooper and the Ministry of Tourism, Culture and Sport, High Performance Athlete Development Advisor James Cunningham and the Canadian Sport Institute Ontario, and Nicolas Gill CEO/High Performance Director of Judo Canada.
34
In the 2016/17 calendar year Judo Ontario held 4 NCCP Coaching Courses.
This year Judo Ontario offered a New Combined DA and DI Course that Judo Canada has approved for running in remote areas. We were able to run this new course in North and North Northwest regions. Both courses were well attended for such small Judo communities and we thank the coaches who showed up and participated. We had a total of 50 coaches participate in the various coaching coaches offered over the year.
Timmins Thunder Bay Ottawa Stouffville
I would like to congratulate Aartje Sheffield on successfully completing her Learning Facilitator Training. Judo Ontario now has 4 fully certified LF’s in the Province.
Judo Canada hosted a Comp-Dev Course in Montreal in July 2017, which Justin Chan participated in.
This year there has been a large number of coaches who participated in the courses and gone on to complete their work and be successful in their evaluations.
The Coaches Association of Canada has made adjustments to the Locker Room and now coaches can log-on and self report their yearly coaching to obtain Maintenance points. You can go back as far as 2013. The CAC has also made changes to the registration process for all coaching coaches and all registrations are now done through the Locker. There have also been changes made to the Online Ethical Decision Making Process and it now has a new look to the page.
This year we plan on expanding the program to host courses so that coaches may collect Maintenance points. Also in the works is a Judo Ontario Certificate of Recognition for coaches who successfully complete their Coaching Evaluation. The 2017/2018 Course calendar will be available at the end of August.
In closing, I would like to thank the following Judokas for their assistance and continued support: Ron Angus, Andrzej Sadej, Aartje Sheffield and Karl Doherty.
NCCP REPORTSUBMITTED BY TRACY ANGUS
35
Submitted by Jeff Butler, Vice President CompetitionsThe Ontario Open and Ontario Youth International both went well and showing an increase in attendance over the previous year. Thanks to everyone for the excellent help.
The Ontario open had 5 mat areas for 2016. We had both gymnasiums at TPASC which opened the event up. The access for spectators was improved by using the second floor doors directly to the bleachers. Ontario Open 2017 should be even better.
The number of sanctioned tournaments still remains low. We are working on a number of ways that will make it easier for clubs to sanction an event such as the “Club C” or grassroots tournament. Also, we are slowly updating the tournament standards document to meet Ministry requirements.
The role of sanctioning is still not fully understood by the membership. An ongoing educational dialogue is required to clear up the misunderstandings.
It has been a challenging year for judo in Ontario as it has been for the rest of the world. There has been a slow transition over the past several years from a club by club community to an organized world wide association. As such, associations such as Judo Ontario must have a direct role in every aspect of judo in Ontario if we are to be members of the international community.
I would like to specifically thank the Referee Committee Chair Mr. Frank Vossen for his tireless work to increase the level of our referees in Ontario.
I would like to specifically thank the Sanctioning Chair Mr. Dave Robb for his commitment to maintaining the sanctioning rules.
I would also like to thank everyone for their help this last year. Nothing happens without people working together.
Competitions Report
36
Submitted by Frank Vossen, Chair of Referee Committee
Once again I am pleased to present this report to the membership at the 2017 AGM of the Referee Committee’s activities this past year.
During this past term, the Referee Committee was made up of Chair - Frank Vossen, Wm. (Bill) Doherty, Mike Flynn, Grant Kuramoto, Mohamad Hassani, Gerald Okimura and ex-officio member Jeff Butler, VP-Competitions.
The Committee and fellow Ontario referees participated in a number of Refereeing activities during the past year.
In response to new rule changes introduced by the IJF in January, Committee members held several seminars in Ontario;
• To prepare our Ontario judokas and referees for upcoming JC point-able shiais, the full Committee ledby Chair, Frank Vossen and supported by Wm. Doherty, Mike Flynn, Grant Kuramoto, MohamadHassani and Gerald Okimura conducted an on-mat new rules interpretation and application seminar onFebruary 11, 2017 in Ajax attended by about 60+ referees, coaches and competitors. The seminarinvolved the use of a PowerPoint slide show demonstrating the new rules and physical demonstration byour members followed by a Q & A session.
• At the request of the North West Region, Frank Vossen travelled to Kenora, ON to conduct a new rulesseminar attended by 26 NW Region referees, coaches and competitors on 21 April. The seminar involved theuse of a PowerPoint slide show demonstrating the new rules followed by a Q & A session.
• At the request of Judo Ontario technical staff and to prepare our Provincial Team judokas for theupcoming Nationals, Committee member Gerald Okimura attended a well-attended training session atTora in Brampton on 30 April. The one hour session was designed to reflect the interpretation andapplication of the new IJF rules as well as to inform competitors and coaches of the JC age-specificregulations pertaining to each age group (U14, U16, U18, U21, Seniors and Veterans) in attendance.By all accounts, the one hour rules session which was followed by an informative Q & A session waswell-received.
Referee Report
37
Referee Report continued
• Kudos are also in store for National “A” level referees, Dale Rasmussen and Steve Campbell for their initiative to again conduct training sessions for Novice referees in cooperation with the Budokan Judo Club monthly shiais. This worthwhile project has encouraged a number of Ontario judokas to join the Refereeing Community. Thank you both as well as the Budokan and we look forward for this to continue so as to bring more badly-needed new referees into the fold.
Additionally, Frank Vossen, Grant Kuramoto and Mohamad Hassani attended National Seminars conducted by members of the JC National Referee Commission on the new rules in Richmond BC and Grant Kuramoto, Mohamad Hassani, Gerald Okimura, Tony Kelly, Steve Campbell, Dale Rasmussen, Jim Martin and Graham Harding took in the seminar in Edmonton Alberta.
Grant Kuramoto and Mohamad Hassani availed themselves of the all-day PJC new rules clinic in Ft. Lauder-dale conducted by Prof. Ovidio Garnero, PJC Referee Director. The morning session took place in the class-room and was followed up in the afternoon where the application of the new rules and related concepts were demonstrated in judogi on the mat.
Information on the new IJF Rules and the updated Age-specific Regulations Matrix can be found and down-loaded at: https://www.judoontario.ca/training_development/referee_resources/refereeing-rules.
As in past years, the Committee continues to support our referees by providing mat-side critique and timely feedback at most Ontario tournaments.
As mandated by Judo Canada, Judo Ontario has also implemented a Progressive Referee Evaluation program for Ontario referees This program is used to evaluate our referees at most Ontario shiais in order to ascer-tain their strengths and find areas requiring improvement so that they can receive the necessary feedback to enhance their performance. The program also gives the Judo Ontario Referee Committee the necessary information for selecting referees for specific high level tournaments. The evaluations for all National & International Ontario referees are shared with Judo Canada.
We are grateful that numerous Ontario referees officiated at tournaments all over Ontario - in Kitchener, Vaughan, Niagara Falls, Brampton, Toronto, Ajax and Whitby, in Montreal and Victoriaville Quebec, in Rich-
38
mond BC, in Calgary & Edmonton Alberta, in Regina Saskatchewan, in Albany, Buffalo, Cleveland, Grand Rapids,Chicago, Ft. Lauderdale, USA and for that we want to thank you all for so generously giving your time and expertise. Travelling there and paying for accommodation, in some cases with some financial support from the RDF, but often with little or no compensation while giving up many a weekend for the love of our sport. Some of the more prestigious assignments for our Ontario referees, were as follows:
• Mohamad Hassani officiated at the World Championships for Veterans in Ft. Lauderdale, FL in November 2016. • In July 2017, Mohamad Hassani and Grant Kuramoto were part of a select group of Canadian officials chosen to officiate at the 2017 US Open and PJC Championships which took place in Ft. Lauderdale, FL. • Judo Canada selected Mohamad Hassani, Grant Kuramoto, Gerald Okimura and Steve Campbell to officiate at the 2017 Nationals in Calgary. • Mohamad Hassani just received word that he has again been selected to officiate at the World Championships for Veterans in Italy in September. Congratulations Mohamad.
We are happy to report the following referee promotions over the past year and congratulate the successful can-didates at both International, National and Provincial evaluations:
• Mohamad Hassani has been certified as an IBSA Referee and is now able to officiate at judo shiai for blind athletes. • Graham Harding in Edmonton, AB and Ron Hampson in Victoriaville, QC were both elevated to National “B” Referee. • Aartje Sheffield received her Provincial “A” certification in the fall of 2016 and subsequently was promoted to National “C” Referee in Victoriaville, QC. • Eric Boutin, Chuck MacDonald, Jim Peterkin and Patricia Vieira were all promoted to Provincial “A” Referees • Robyn Burgess, Brian Hicks and David Sutton received promotions to Provincial “B” Referees. • Randy Ball, Tyler Bragnalo, John Canfield, Elizabeth Goddard, Adam Lafroy, Trevor Phinney, Gord Witherspoon, Jaden Woolsey and Carline Young were all certified as Provincial “C” Referees.
Referee Report continued
39
The Judo Ontario Referee Committee is pleased is to announce that they have chosen Graham Harding as the inaugural recipient of the newly created “William Doherty Annual Referee Achievement Award”. The award to be handed out at the annual Awards Gala recognizes the dedication and ongoing improvement of an On-tario referee each year.
Some planned future activities include:
• Obtain International and National experience and certification for eligible Ontario Referees. • Continue to conduct referee seminars and mat-side coaching at tournaments. • A referee seminar is being planned for the GTA in September 2017. • It is expected that following the World Championships, the IJF will make more adjustments to the tournament rules to take effect in early 2018. If so, a Provincial seminar will be conducted in 2018 to inform our membership of the changes. • Encourage younger judokas, especially those with competition experience, to join our referee program. It is in best interest of us all to do so if we want to hold tournaments in the province staffed by competent Ontario referees. • A continued effort to attract competition-experienced women to refereeing.
In closing, I would like to acknowledge Gerry Okimura’s effort for writing regular Referee-centric submissions to the JO Newsletter and Grant Kuramoto for keeping our referee program on budget. I sincerely thank Bill Doherty, Mike Flynn, Grant Kuramoto, Mohamad Hassani and Gerald Okimura for their valuable input to the Committee and unflagging dedication to the betterment of refereeing in Ontario. Our thanks are also extended to the Judo Ontario Executive Board for their ongoing support to the Referee Program.
Referee Report continued
40
Submitted by Steve Campbell, VP RegionsOver the past year, the active regions have been involved in a number of seminars, clinics and gradings. Where there has been activity planned and organized, members have come out. We have made some nice progress. For instance, the East Region, held a Jason Millar seminar, a Leandro Cunha Clinic, a back belt grading and Randori Seminars. Central East held another successful Referee Clinic, and they are in the midst of planning a technical clinic for the fall.
The North West Region had a great year as well. Including: In the fall of 2016, Ron Angus and Aartje Sheffield held a Level 1 and 2 Coaching course. In Nov., the Kevin Kennedy Invitational Competition was held in Thunder Bay. A Regional Black Belt Grading prep clinic was held in Thunder Bay on the Sunday following the Tournament. As well, at the end of Feb. 2017, the Border Land Invitational Competition, was held in Fort Frances and at the end of April 2017, the Lake of the Woods Invitational Competition, was held in Kenora. Nice!
Unfortunately, the Central West and South West Regions are still looking for new Regional Directors.
I wish to thank Lloyd Samec, Kim Boaro and Reg Foulkes for representing their regions. Some regions are still in need of full councils. To truly grow the regions and share the work load, volunteers need to step forward to assist the Regional Director. Otherwise why have a region? Why leave it to the same volunteers over and over again?
Each region has an opportunity (as we see above) to involve Judo Ontario to assist with the creation and support of athlete/member based clinics and seminars. For some programs, there is a matching formula to help defray expenses. dojoshus, need only to request an activity and if plans can be made, the region will help make it happen. Please touch base with your Regional Director should you wish to initiate an activity.
To enhance the voice of each of our regions across the vast landscape of Ontario, members need to come forward to volunteer and I have asked each Regional Director to encourage their members to seek a position on the Judo Ontario Board of Directors
Judoka who have been active in their regions, find it rewarding and they can continue to volunteer and impact the future by participating on Judo Ontario committees and chairing same. This is where the future lays.It is my view that a new model for the regions is due. Should there be less regions? I encourage all members to share their thoughts on how Judo Ontario and the regions can re-model moving forward.
Regions Report
41
Submitted by Brian Kalsen, Judo Canada Director for Ontario RegionThis was my first year of a 4-year term as the Judo Canada Director for Ontario. I attended all of the Judo Canada board meetings, served as the Awards and Recognition Chair for Judo Canada, a member of the OHPSI (Ontario High Performance Sport Institute) Management committee, and the past year the Ontario Quest for Gold Committee, chair.
In September 2016 the Executive Director of Judo Canada Adrien Landry submitted his letter of resignation effective October 2016. On October 10, 2016 and Nicolas Gill was hired as Chief Executive Officer and High Performance Director.
A policy review was contracted out to Mr. B. Girardin. Judo Canada has now finalized their 2017-2024 strategic plan along with a committee structure review and alignment with new policies.
Judo Canada has hired 4 new staff over the last 10 months in three new positions: Tiffany Hunting (Head Therapist); Patrick Esparbes (COO); Francois-Olivier Lanctot (Sport Development Coordinator and Performance Analyst) and Alexandre Emond (Part time U18 NTC Coach). We also benefited from two interns: Fany Bessette (Graphic Design) and Alicia Renard (Sport Management). The goal for the next 12 months is to generate enough revenue to create a new position of Operation and Communication Coordinator.
Communication has been identified as Judo Canada’s main weakness for years. A more dynamic and systematic approach has been created and put in place. Some new platforms have been developed: judocanada.tv for webcast and judo nationals.org for promotion of our events. The Calgary nationals had over 175,000 views and close to 20,000 viewers on our webcast.
Judo Canada social medial has been one of the main focuses and has been growing rapidly. Judo Canada has broken 10,000 followers on Facebook, 5000 on Twitter and 2000 on Instagram. Judo Canada also launched a Snapchat account in conjunction with Nationals.
Judo Canada Director to Ontario Report
42
Judo Canada has now reached 4 new sponsorship agreements: • Biosports.team (3 year agreement) • Savi (Apparel) (3 year agreement) • Impact Canopy (1 year agreement) • Hatashita -Judogi Supplier (3 year agreement)
The Judo Canada office has now moved from Ottawa to 4141 Pierre de Coubertin, Montreal, Quebec. The National grading board will be meeting with the Provincial Grading Chairs over the next year to review the new grading syllabus and the outcomes within the provinces and territories.
In April 2017, Judo Canada’s Fred Blaney was nominated an elected as a B member of the Canadian Olympic Committee “Session” with Judo Canada now having Nicolas Gill as an A member and Mr. Fred Blaney a B member at the Canadian Olympic Committee “Session”.
At the IJF level the most major development has been the rules changes and the removal of ‘Yuko’ as a score. The new referee rules will be in place until the World Championships in Budapest, Hungary, August 28th, 2017 to September 3rd, 2017. The IJF World Congress will also be held during the World Championships where they will have the elections. Judo Canada currently has Daniel De Angelis - Kata Competition, Donald Ferland – Veterans Commission, Mike Tamura – Director on the Coordination Committee on the IJF World Congress. On April 27, 2017 at the Pan American Championships, Mike Tamura was selected as General Secretary of the PJC, Allan Sattin has been appointed Chairperson of the legal committee of the PJC and now the Vice-President of the North-Central region.
I have enjoyed working with a very motivated and talented staff, committee and board members with both Judo Canada and Judo Ontario. I am very pleased with the great partnership and working relationship that has developed with Judo Ontario and Judo Canada.
Judo Canada Director to Ontario Report continued
43
JUDOONTARIOOFFICE
Tel(416)447-Judo(5836)•Fax(416)449-Judo(5836)•[email protected]
AARTJESHEFFIELDPresident
BRIANKALSENDirector, Judo Canada
HEATHERWESTVPofFinance
Tel(905)251-0202
Tel(613)852-2206
Email [email protected]
Tel(416)447-5836
SueSokolVPofAdministration
JEFFBUTLERVPofCompetitions
KARLDOHERTYVPofTechnical
Tel(905)259-4666
Tel(613)661-6140
Tel(416)447-5836
JIMPETERKINVPofOperations
STEVECAMPBELLVPofRegions
CHRISBROWNVPofMarketing&Promotions
[email protected] [email protected] [email protected]
Contact Information
ONTARIO JUDO BLACK BELT
ASSOCIATION(ALSO KNOWN AS JUDO ONTARIO)
FINANCIAL STATEMENTSUnaudited - See Review Engagement Report
MARCH 31, 2017
ONTARIO JUDO BLACK BELT ASSOCIATION
(ALSO KNOWN AS JUDO ONTARIO)
MARCH 31, 2017
CONTENTS
Page
REVIEW ENGAGEMENT REPORT 1
FINANCIAL STATEMENTS
Statement of Financial Position 2
Statement of Changes in Net Assets 3
Statement of Operations 4
Statement of Cash Flows 5
Notes to the Financial Statements 6 - 9
Schedule A - Revenue Generating Programs 10
Schedule B - Administration and Communication 11
REVIEW ENGAGEMENT REPORT
To the Members ofOntario Judo Black Belt Association
We have reviewed the statement of financial position of Ontario Judo Black Belt Association asat March 31, 2017 and the statements of operations, changes in net assets and cash flows for theyear then ended. Our review was made in accordance with Canadian generally acceptedstandards for review engagements and accordingly consisted primarily of enquiry, analyticalprocedures and discussion related to information supplied to us by the Association.
A review does not constitute an audit and consequently we do not express an audit opinion onthese financial statements.
Based on our review, nothing has come to our attention that causes us to believe that thesefinancial statements are not, in all material respects, in accordance with Canadian accountingstandards for not-for-profit organizations.
Markham, Ontario Kreston GTA LLPSeptember 10, 2017 Licensed Public Accountants
1
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
STATEMENT OF FINANCIAL POSITIONUnaudited - See Review Engagement Report
AS AT MARCH 31, 2017
Notes 2017 2016
ASSETS
Current AssetsCash $ 128,215 $ 130,327Accounts receivable 25,452 27,321Sales tax receivable 1,691 4,297Prepaid expenses 21,564 22,419
176,922 184,364
Equipment 3 40,757 52,264
$ 217,679 $ 236,628
LIABILITIES
Current LiabilitiesAccounts payable and accrued liabilities $ 26,110 $ 67,787Deferred revenue 4 79,648 70,168
105,758 137,955
NET ASSETS Unrestricted net assets 52,059 2,629Invested in net capital assets 40,757 52,264Net assets restricted for youth and juniorprograms 2 19,105 43,780
111,921 98,673
$ 217,679 $ 236,628
Approved on Behalf of the Board
Director
2
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
STATEMENT OF CHANGES IN NET ASSETSUnaudited - See Review Engagement Report
FOR THE YEAR ENDED MARCH 31, 2017
Unrestricted
Invested innet capital
assets
Net assetsrestrictedfor youthand juniorprograms 2017 2016
BALANCE, BEGINNINGOF YEAR $ 2,629 $ 52,264 $ 43,780 $ 98,673 $ 20,833
(Deficiency) excess ofrevenues over expenses 49,710 (11,787) (24,675) 13,248 77,840
Transfers (280) 280 - - -
BALANCE, END OF YEAR $ 52,059 $ 40,757 $ 19,105 $ 111,921 $ 98,673
3
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
STATEMENT OF OPERATIONSUnaudited - See Review Engagement Report
FOR THE YEAR ENDED MARCH 31, 2017
2017 2016
REVENUESGrants from Ontario Ministry of Culture, Tourism and
Sport $ 43,618 $ 43,618Revenue generating programs - Schedule A 289,041 346,438Participant fees and other grants 266,492 271,941
599,151 661,997
EXPENSESAthlete development 264,915 257,033Salaries and wages 154,462 160,412Tournaments and clinics 35,286 44,881Grading fees - Judo Canada 13,602 26,479Administration and communication - Schedule B 42,225 26,453Insurance 22,754 23,273Interest and bank charges 19,778 17,197Amortization 11,787 11,759Executive planning 14,036 10,828Professional fees 7,058 5,842
585,903 584,157
(DEFICIENCY) EXCESS OF REVENUES OVEREXPENSES $ 13,248 $ 77,840
4
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
STATEMENT OF CASH FLOWSUnaudited - See Review Engagement Report
FOR THE YEAR ENDED MARCH 31, 2017
2017 2016
CASH PROVIDED BY OPERATINGACTIVITIESDeficiency (excess) of revenues over expenses $ 13,248 $ 77,840
Item not requiring an outlay of cash:Amortization 11,787 11,759
25,035 89,599
Changes in components of non-cash working capital itemsAccounts receivable 1,869 2,390Sales tax receivable 2,750 (3,959)Prepaid expenses and other assets 855 (12,246)Accounts payable and accrued liabilities (41,821) 22,541Deferred revenue 9,480 4,165
(1,832) 102,490
CASH USED IN FINANCING ACTIVITIESDecrease in obligations under leases (280) (13,993)
NET (DECREASE) INCREASE IN CASH (2,112) 88,497
CASH, BEGINNING OF YEAR 130,327 41,830
CASH, END OF YEAR $ 128,215 $ 130,327
5
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
NOTES TO THE FINANCIAL STATEMENTSUnaudited - See Review Engagement Report
MARCH 31, 2017
1. PURPOSE OF THE ASSOCIATION
Ontario Judo Black Belt Association ("the Association") is an Ontario corporation withoutshare capital and for Canadian income tax purposes, qualifies as a not for profit organizationwhich is exempt from income tax under the Income Tax Act. The purpose of the Associationis to promote and develop amateur Judo in Ontario.
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements have been prepared in accordance with Canadian accountingstandards for not-for-profit organizations in Part III of the CICA Handbook, and include thefollowing significant accounting policies:
Revenue recognition
The Association follows the deferral method of accounting for contributions and fundraising.Unrestricted contributions are recognized as revenue, when received or receivable, and whencollection is reasonably estimated.
Revenue received which is related to the following fiscal year is deferred accordingly.
Revenue from registration fees is recognized proportionately over the fiscal year to which itrelates.
Revenue from the sale of merchandise is recognized upon delivery.
Nevada revenues are recorded when boxes of tickets, for a specific license, are issued toticket sales agents, and if the amount can be reasonably estimated and collectability isreasonably assured.
Government grants are recognized as revenue in the year in which the related expenses areincurred.
Participant fees are recognized as revenue when services are performed. Fees received inadvance are recorded in fees collected in advance and recognized into revenue during theappropriate period.
Contributed Services
Certain services have been contributed to the Association to assist in its operations. Becauseof the difficulty of determining their fair value, contributed services are not recognized in thefinancial statements.
6
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
NOTES TO THE FINANCIAL STATEMENTSUnaudited - See Review Engagement Report
MARCH 31, 2017
2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
Equipment
Equipment is recorded at cost less accumulated amortization. Amortization is provided on allassets on a straight line basis per annum, which is designed to charge the cost of assets toincome over their estimated useful lives.
Restricted Net Assets For Youth and Junior Programs
Funds raised from Nevada ticket sales are restricted for youth and junior programs.
2017 2016
Nevada ticket sales $ 27,728 $ 42,519
Use of Estimates
The preparation of financial statements in conformity with Canadian accounting standards fornot-for-profit organizations requires management to make estimates and assumptions thataffect the reported amount of assets and liabilities and the disclosure of contingent assets andliabilities at the date of the financial statements and the reported amount of revenues andexpenses during the period. Actual results could differ from those estimates. Estimates andassumptions are periodically reviewed and the effects of revisions are reflected in the financialstatements in the period they are determined to be necessary. The areas requiring a significantestimate are the collectability of accounts receivable, accrued liabilities and amortization ofequipment.
Financial Instrument Measurement
The Association initially measures its financial assets and liabilities at fair value. It subsequentlymeasures all its financial assets and financial liabilities at amortized cost. Financial assetsmeasured at amortized cost include cash and accounts receivable. Financial liabilities measuredat amortized cost include accounts payable and accrued liabilities.
7
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
NOTES TO THE FINANCIAL STATEMENTSUnaudited - See Review Engagement Report
MARCH 31, 2017
3. EQUIPMENT
CostAccumulatedAmortization
Net 2017
Net 2016
Judo mats andequipment $ 261,844 $ 225,493 $ 36,351 $ 48,146
Office equipment undercapital lease 13,728 9,322 4,406 4,118
$ 275,572 $ 234,815 $ 40,757 $ 52,264
4. FEES COLLECTED IN ADVANCE
2017 2016
Deferred individual and club registration fees $ 75,194 $ 66,359Participation fees received in advance 4,454 3,809
$ 79,648 $ 70,168
5. COMMITMENTS
The Association has long term leases with respect to its premises leases. Future minimumannual payments are as follows:
2018 1,792
8
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
NOTES TO THE FINANCIAL STATEMENTSUnaudited - See Review Engagement Report
MARCH 31, 20176. FINANCIAL INSTRUMENTS
Risk Management Policy
The Association is exposed to various risks through its financial instruments. The followinganalysis provides a measure of the risks at the reporting date, March 31, 2017.
Liquidity risk
Liquidity risk is the risk of being unable to meet cash requirements or fund obligations as theycome due. The Association manages its liquidity risk by constantly monitoring forecasted andactual cash flow and financial liability maturities.
Credit risk
The Association is exposed to credit risk with respect to accounts receivable. The Associationassesses, on a continuous basis, accounts receivable on the basis of amounts it is virtuallycertain to receive.
Other risks
It is management’s opinion that the Association is not exposed to significant foreign currency,interest rate or market risks arising from the financial instruments.
The extent of the Association's exposure to all risks did not change during the year.
7. COMPARATIVE FIGURES
Certain comparative figures have been reclassified to reflect the current year’s financialstatement presentation.
9
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
SCHEDULE A - REVENUE GENERATING PROGRAMSUnaudited - See Review Engagement Report
FOR THE YEAR ENDED MARCH 31, 2017
2017 2016
Club registration $ 12,600 $ 13,290Nevada ticket sales 27,728 42,519Registration fees and Judo Canada 247,164 289,125Sanction and licence fees 1,549 1,504
$ 289,041 $ 346,438
10
ONTARIO JUDO BLACK BELT ASSOCIATION
ALSO KNOWN AS JUDO ONTARIO
SCHEDULE B - ADMINISTRATION AND COMMUNICATIONUnaudited - See Review Engagement Report
FOR THE YEAR ENDED MARCH 31, 2017
2017 2016
Bookkeeping $ 4,500 $ 4,605Office supplies and sundry 8,796 5,619Parking 1,469 967Postage and courier 749 529Rent 21,005 8,970Reprographics and photocopying 3,292 2,973Telephone 2,414 2,790
$ 42,225 $ 26,453
11