t50 manualv1.1 z

8/12/2019 T50 ManualV1.1 Z

1/123

1

Preface

Honourable customers,

Thanks for choosing products of this company. T50, with world cutting edge

technologiesfingerprint recognition, computer communication, as well as

microelectronics, is considered to be combination of three technologies: electronics,

optics and computer communication. It is no doubt that it has become the first choice of

standalone time & attendance for enterprises with its strong function and veracity.

Please read this user manual carefully to have an initial understanding of functions and

basic knowledge of installation, debugging, maintenance, application and management

to better use this product.

Utilizing the state-of-the-art biometric tech, this product will bring unprecedented

reliability, convenience and benefits to the top management of enterprise in HR.

8/12/2019 T50 ManualV1.1 Z

2/123

2

Fingerprint T&A Advantages

Veracity

Record and reflect employees attendance conditions equally, correctly and

promptly.

Checking on work attendance by passwords and cards (paper card, magnetic card,

IC card, etc.); It is hard to avoid buddy-punching and cannot reflect the actual

attendance condition. With the help of fingerprint recognition attendance, it is easy to

solve all the problems like buddy punching, card loss or stolen and password forgetting.

Thus, HR dispute is avoided and the justness of time attendance is materialized.

Convenience

It is more convenient to use fingerprint standalone units with no card reader orattendance cards needed, no worrying about cards loss or damage, no need to do

system maintenance, and saving time and money.

Only placing enrolled finger on the sensor surface, system will check users

automatically and record the correct time and checking status.

Full Function

The system can realize different functions such as attendance remark, calculation

and report printing. The remark can be made for reasons such as business leave,absence, marriage holiday and etc.; the checking and calculation can be made in

accordance with different time periods, departments, individual or combination due to

various reasons for absence; the report generation and printing function can be realized

perfectly.

Flexible Shift Maintenance

The software supports shift on week basis, rotation shifts etc. Various shifts, public

holidays, individual leave and overtime are available to meet the complicated needs of

every enterprise.

Standalone

The machine can work without connecting to PC, convenient in operation and no

need to occupy any extra resource.

Network management

Many units can be connected through network via TCP/IP for easy management in

central software.

8/12/2019 T50 ManualV1.1 Z

3/123

3

Software operation flowchart (Important chapter please read carefully)

This software includes: System parameter, department management, employee

maintenance, shift management, employee leave and statistic report etc. Then how to

use this system in a right way? It is far from enough to understand only the function of

each module but to know the connections between them and the system operation

flowchart. Thus, a correct report can be generated.

Software operation flowchart can be described in brief as follows:

1 When the software is run for the first time, please set parameters including

company name, time attendance rule, statistic rule for early, late and overtime etc., leave

class. When the setting is completed, it is usually not needed to be modified unless the

1 System parameter

2 Department management

3 Employee maintenance

4 Shift management

5 Employee schedule

6 Record collection

7 Exception management

8 Statistic calculateTrack and calculate records report.Create the T&A report

Forgot clock in/out Collective late/early.

Collect records from the device orimport the backup record file

Allocate employee shift or temporaryshift

Set timetable and shift.

Add delete and modifyemployee.import and transfer employee

Add delete and modify departments.

Set T&A rule statistic rue,companyname and leaving class.

8/12/2019 T50 ManualV1.1 Z

4/123

4

management rules of this company changes.

2 Normally there are many departments in one company and all departments

need to be entered manually unlike the directly import of employee. Department setting

should be completed before employee maintenance.

3 When the software is used for the first time, please make a Text file (*. txt) or

MS Excel file (*.xls) for company employee in accordance with certain format. For the

format, please refer to [ import employee list ] so that all employee can be import to the

system at one time. Employee can be added, deleted, modified and transferred to new

department during future use.

4 First add the proper timetable (from on-duty time to off-duty time) according to

the company rule and then set shifts.5 After the shift setting is completed, it will work until shift is allocated to employee.

Each employee can only have one shift. Please note the starting date of the shift. After

the allocation of the shift, the arranged working date and time can be seen clearly for

each employee.

6 Transaction records are stored in the time attendance unit. Please download the

records from the unit before report calculation. In addition, employee information and

fingerprint templates can be uploaded and downloaded between the unit and thecomputer. Please refer to Background management for detailed information.

7 There is always employee away for business, asking for leave and forgetting

clock happening in a company. Once it occurs, please deal with it in time in the software

to ensure the correctness of the statistic report.

8 After all the above mentioned operation is done, the calculation of report can be

operated. The report can calculate the time attendance status of all employee or a

certain employee from a certain department in a certain time period.

In[Attendance Calculating and report], first please select the starting and ending

date of the employee, click Calculate and the system will calculate automatically and

check the validity of the records. (There are some invalid records during the use of the

unit. For instance, if one employee presses the finger twice during a very short time

period, one of the records will be regarded as invalid.) If there is any error in the software

calculation, admin can also modify manually to ensure the correctness of the result

Please note: From the above flowchart, we can see that if there is an error in

8/12/2019 T50 ManualV1.1 Z

5/123

5

calculation report for one employee, the possible reasons are as follows:

Employee shift or temporary shift is incorrect.

Exceptions such as employee away for business/ask for leave/forgetting clock in/out

is incorrect.

Checking and calculation of transaction records is incorrect.

8/12/2019 T50 ManualV1.1 Z

6/123

8/12/2019 T50 ManualV1.1 Z

7/123

II

4.2.11 Time zone/Group settings ............................................................... 26

4.2.12 Download New Records ................................................................ 26

4.2.13 Download All Records ................................................................... 27

4.2.14 Clear Records ............................................................................... 27

4.2.15 Backup Employees........................................................................ 28

4.2.16 Resume Employees ...................................................................... 29

4.3 Record supervision ............................................................................................. 29

4.3.1 Activate real-time ..................................................................................... 29

4.3.2 Prohibit real-time ..................................................................................... 30

4.4 Employees Management .................................................................................... 31

4.4.1 Add Employee ................................................................................. 31

4.4.2 Modify Employee ............................................................................. 34

4.4.3 Delete Employee ............................................................................. 34

4.4.4 Transfer Department ....................................................................... 35

4.3.5 Set Privilege .................................................................................... 36

4.4.6 Copy Privilege ................................................................................. 37

4.4.7 Download FP ................................................................................... 38

4.4.8 Upload Employee & FP ................................................................... 39 4.4.9 Delete Employee from Unit ............................................................. 40

4.4.10 Check Employee ........................................................................... 41

4.4.11 Department Management .............................................................. 41

4.5 Record Management .................................................................................. 43

4.5.1 Search Records .............................................................................. 43

4.5.2 Export Records ............................................................................... 43

4.6 System Settings .......................................................................................... 44 4.6.1 Basic parameter setting ................................................................... 44

4.6.2 T&A status setting ........................................................................... 45

4.6.3 Timing downloading record ............................................................. 46

4.6.4 Management PW Setting ................................................................ 47

4.6.5 Database linking setting .................................................................. 48

4.6.6 Exit system ...................................................................................... 48

4.7 Software Interface Setting .......................................................................... 49

8/12/2019 T50 ManualV1.1 Z

8/123

III

4.7.1 Interface Skin Color ......................................................................... 49

4.7.2 English/Chinese Interface Converting ............................................. 49

4.7.3 Quick Access button setting ............................................................ 49

5 Background Management ...................................................................................... 52

5.1 Login System .............................................................................................. 52

5.2 System Menu .............................................................................................. 54

5.2.1 Parameters Setting ......................................................................... 54

5.2.2 Administrators ................................................................................. 59

5.2.3 Administrators Password Set ......................................................... 62

5.2.4 Modified Record Log ....................................................................... 63

5.2.5 Managing Log ................................................................................. 64

5.2.6 Set Database Link ........................................................................... 65

5.2.7 Exit System ..................................................................................... 66

5.3 HR Management ........................................................................................ 67

5.3.1 Department Management ................................................................ 67

5.3.2 Employees Maintenance ................................................................. 70

5.4 Attendance ................................................................................................. 74

5.4.1 Holiday List ...................................................................................... 74 5.4.2 Timetable and Shift.......................................................................... 75

5.4.3 Employee Scheduling...................................................................... 81

5.4.4 Attendance Records ........................................................................ 83

5.4.5 Attendance Calculating and Report ................................................. 85

5.5 Exception .................................................................................................... 92

5.5.1 Away on Business/Leave ................................................................ 92

5.5.2 Append Record ............................................................................... 94 5.5.3 Append Record Collectively ............................................................ 95

5.5.4 Dealing with Collectively Late / Leaving .......................................... 96

5.6 Data Maintenance ...................................................................................... 97

5.6.1 Import Employee List ...................................................................... 97

5.6.2 Import Attendance Record ............................................................... 98

5.6.3 Clear Obsolete Data ........................................................................ 99

5.6.4 Compress Database ...................................................................... 100

8/12/2019 T50 ManualV1.1 Z

9/123

IV

5.6.5 Backup Database .......................................................................... 101

5.6.6 Initialize System ............................................................................ 102

5.7 External Program Management ................................................................ 103

5.7.1 External Program Management .................................................... 103

5.7.2 Connect to Time and Attendance Machine .................................... 104

6 FQA ..................................................................................................................... 106

6.1 Fingerprint has been enrolled but often gets failure in identification ......... 106

6.2 T&A system can't be connected with PC .................................................. 106

6.3 No records found though employee have clocked in/out .......................... 107

6.4 Clock is working fine but the FP scanner is off, employee cant clock in/out

............................................................................................................................ 107

6.5 We dont use the ID + fingerprint mode to get verified .............................. 107

6.6 The unit beeps automatically when no one punches in/out. ..................... 107

7 Appendix .............................................................................................................. 109

7.1 Interface illustration .................................................................................. 109

7.2 Illustration for Pressing Fingerprint ............................................................ 113

8/12/2019 T50 ManualV1.1 Z

10/123

1

Chapter1 Introduction

The main theme of this chapter is the advantage of

this T & A, as well as function introduction.

8/12/2019 T50 ManualV1.1 Z

11/123

2

1 Product Introduction

1.1 T50 Product introduction

T50 is a new standalone time attendance and access control system produced by

this company in 2011. With the use of Optical fingerprint sensor and new fingerprint

recognition algorithm, T50 can identify all difficult fingerprints and has solved the

long-lasting problem in fingerprint recognition field.

Function:

World leading brand; Simplicity-led design

Optical fingerprint reader; Scratch-proof, unbreakable and durable; Well accept

all kinds of fingerprints

Stylish blue LCD; Musical buzzer

Work Stand-alone; Standard 1000 fingerprints;

Standard 50000 records

Multiple identification method: fingerprint only, ID + password, ID + fingerprint

Standard RS485, Wiegand26 output, dry contact output, optional TCP/IP

network interface

Optional SC021 access controller for separate type secure access control

8/12/2019 T50 ManualV1.1 Z

12/123

3

Optional waterproof cover for outdoor use; Doorbell button for direct connection

with door bell

Wall mounted. Combined 2-in-1 function for both time attendance and access

control.

1.2 Technical Parameter

Items Parameter

Size 137MM65MM40MM

Material ABS plastic

Sensor Optical CMOS

FP capacity 1000

Record capacity 50000

Resolution 500DPI

Scan Area 18*22 MM

Communication

method

RS-485,TCP/IP USB

Identification

method

FP, ID+PSW, ID+FP

Identification time 1 sFRR 0.001%

FAR 0.00001%

Temperature -10--- < 60

Working current < 130mA

Sleeping current < 20uA

ESD > 15000V

8/12/2019 T50 ManualV1.1 Z

13/123

4

Chapter 2 Operation Guide

This chapter is mainly about appearance illustration

and relevant system settings such as how to add and

delete users etc.

8/12/2019 T50 ManualV1.1 Z

14/123

5

2 Operation Guide

2.1 Keypad Introduction

2.2 Default Interface

Connect device to 12v power. Device will make 4 short beeps and enter default

interface as following,

2.3 Management Menu

In order to manage data, you need to enter management menu. Firstly press [OK/M]

key to password verification interface,

Input management password (default is 999999). Press [OK/M] key to confirm.

Device will make 4 prompt sounds and enter management menu.

ADD DEL. TIME SET.

PW

08 23 11 11:16:32

IN / PLACE FINGER

8/12/2019 T50 ManualV1.1 Z

15/123

6

Press [0 / ] key to switch between different options in the interface above.

2.3.1 Add User

In management menu, press [0/ ] key to select [ADD] option, and press [OK/M] key

to enter Add user interface.

Input new user ID (max. 6 digit, i.e. 000001). Press [OK/M] to confirm. Then press

[0/] to choose FP 1 st or 2 nd or password to register.

2.3.1.1 FP registration:

Select FP1 (or FP2) and press [OK/M] to confirm and start FP registration.

Place finger needed to register on scanner window. After a short beep, move finger

away. The LCD interface will show as following,

Place the same finger on scanner window again. After a short beep, move your

finger away. If success, device will sound 4 short beeps. The interface will show OK like

this,

ID 1 ADD

ID 1 ADD

FP 1OK

ID 1 ADD

FP 1

OK

ID 1 ADD

FP 1 PLACE FINGER

8/12/2019 T50 ManualV1.1 Z

16/123

7

If registration fails, device will prompt a long beep and interface will show Fail like

this,

If the fingerprint has been registered, device will sound di-di- indicating this

fingerprint repeats and interface will show FAIL like this,

2.3.1.2 Password registration:

Press [0 / ] and switch to PW option,

Press [OK/M] to confirm and start password registration,

Input user password through keypad (max. 6 digit). Press [OK/M] to confirm and

device will sound two short beeps which prompts input password again. After inputting

password twice, press [OK/M] to confirm. And device will sound 4 short beeps indicating

success.

ID 1

ADD PW PW

ID 1 ADDFP 1

FAIL

ID 1 ADDFP 1

FAIL

ID 1 ADD

PW

8/12/2019 T50 ManualV1.1 Z

17/123

8

2.3.2 Delete User

In management menu, press [0/ ] and select [DEL.].

Press [OK/M] to enter Delete user interface.

Input the user ID needed to be deleted (i.e. 000001). Press [OK/M] to confirm.

Device will sound 4 short beeps indicating the user deletion is successful.

2.3.3 Set Date/time

Press [0/ ] to select [TIME] option

Press [OK/M] to enter setting interface.

ID 1

DEL.

OK

ID 1

DEL.

ID 1 ADD PW

PW

OK

ADD DEL. TIME SET.

ADD DEL. TIME SET.

8/12/2019 T50 ManualV1.1 Z

18/123

9

Input the date with number key. Press [OK/M] to confirm. And then set time as

following,

Input the time with number key. Press [OK/M] to confirm. Device will sound 4 short

beeps, indicating set successfully.

2.3.4 Administration Password Setting

Press [0/ ] to select [SET.] option:

Press [OK/M] to enter admin password setting interface,

Input admin password through keypad (6 digits). Press [OK/M] to confirm and device

will sound two short beeps which prompts input password again. After inputting the same

password twice, press [OK/M] to confirm. And device will sound 4 short beeps indicating

success.

08 23 11 11:37:56

OK

08 23 11 2 2:16:32

PW

ADD DEL. TIME SET.

8/12/2019 T50 ManualV1.1 Z

19/123

10

If the two passwords are different, the device will sound a long beep, indicating the

password modification fails.

2.3.5 Verification

2.3.5.1 Password Verification

In default interface, input user ID through keypad and press [OK/M] to confirm.

Secondly input user password, press [OK/M] to confirm.

If device sounds 4 short beeps, prompting verification is successful.

If device sounds a long beep prompting verification fails.

08 23 11

ID 1 PW

IN / FAIL

08 23 11

ID 1 PW

IN / OK

08 23 11

ID 1 PW

IN /

PW

FAIL

PW OK

8/12/2019 T50 ManualV1.1 Z

20/123

11

2.3.5.2 Fingerprint Verification

In default interface, place registered finger on scanner window. After a short beep,

move the finger away.

If device sounds 4 short beeps, prompting verification is successful.

If device sounds a long beep prompting verification fails.

2.3.6 Initialization:

Return password to factory defaults

To initialize the device and reset the management password back to the default

password (999999) press the Initialization Button until heard beeps. The operation will

not delete any user data stored in the device.

2.3.7 Reset: Restarts Device

08 23 11 11:37:56

IN / FAIL

08 23 11

ID 1

IN / OK

8/12/2019 T50 ManualV1.1 Z

21/123

12

Press the Reset button at the button of the device until LCD go out. Now release

the button the device will restart.

Notice Resetting wil not delete any information or settings stored in thedevice.

8/12/2019 T50 ManualV1.1 Z

22/123

13

Chapter 3 System installation

This chapter mainly discusses the installation and

un-installation of T&A software as well as the hardware and

operation system requirement.

8/12/2019 T50 ManualV1.1 Z

23/123

14

3 System installation

First we should install background management software on the computer. Please

refer to the following steps.

3.1 Running environment

Hardware environment:Pentium 266 and above; Pentium 500 and above is recommended

128 Memory and above; Minimum 100M hardware space

COM Port

CD-ROM (CD-ROM needed in installation)

VGA support 800*600 resolution and above

Operating sys tem:

Microsoft Windows 2000

Microsoft Windows XP (recommended)

Microsoft Windows Vista

3.2 System installation

Insert the CD to the PCs CDROM. Following window pops up:

1. Click [Next]

8/12/2019 T50 ManualV1.1 Z

24/123

15

2. Select installation path

3. Click [Next] to continue

4. Click [Agree] to continue

8/12/2019 T50 ManualV1.1 Z

25/123

16

Click [Finish] to close the installation program and an icon will be added to the

desktop. Double click it and the T&A management system will be started. In addition,

[Fingerprint T&A and Access Control System] has been added to [All Programs]. Please

see the picture below:

The shortcut of [Fingerprint T&A and Access Control System] and [Communication

Management Software] is included in [All Programs].

3.3 Uninstall the software

Click [Uninstall Fingerprint T&A and Access Control System] in the above picture, click

[Next] and the program will be uninstalled automatically.

Please note: All the files and data will be deleted after uninstalling the program so

please make sure before operation.

5. Click [Finish] to finishing installation

8/12/2019 T50 ManualV1.1 Z

26/123

17

Chapter 4 Communication

The chapter is mainly regaring T50 how to add,

delete and set communication between PC and

terminal.

8/12/2019 T50 ManualV1.1 Z

27/123

18

4 Communication

The communication between software and device should be realized firstly through

connecting PC and devices via com or TCP/IP, secondly adding device terminal in software.

Finally start to communicate data.

4.1 Login the SystemClick [Start] - [Program] - [Fingerprint T&A and Access Control System] -

[Communication Management Software] to open the software, the following window will pop

up:

If the time attendance softwares login password is not empty, you should enter the

password firstly.

Enter the password and click the key [OK] to login.

Note: If you enter the wrong password 3 times, the software will automatically close.

When you enter a wrong password, a message box pops up as follows:

8/12/2019 T50 ManualV1.1 Z

28/123

8/12/2019 T50 ManualV1.1 Z

29/123

20

RS485: The default COM value is COM1;

Click the key [OK] to save the information.

There will display an icon for the new added device terminal . Put the mouse on

icon, which will show the detailed info of the device.

4.2.2 Modify Unit

4.2.3 Delete Unit

3. Moddify terminal information 4. Click [OK]

1. Select the device

2. Click [Modify Unit]

8/12/2019 T50 ManualV1.1 Z

30/123

8/12/2019 T50 ManualV1.1 Z

31/123

22

Tips:It doesnt allow duplicate Device ID in one LAN.Otherwise,it will cause software

communication error.

4.2.5 Set Net Parameters

1. Select device and, click the rightmouse button

2. Cllick[ Set the IP configuration]

3. Select options which need to modify 4. Click[OK]

5. Click [OK] to confirm

8/12/2019 T50 ManualV1.1 Z

32/123

23

4.2.6 Terminal info

4.2.7 Open the door via the software

2. Click [Terminal information]

1. Select device and, click the right mouse button

3. Check terminal information

4. Get terminal information

[2011-09-20 12:27:18]1[1]Open the door via software successfully!

2. Click [Open the door via software]

1. Select device and, click the right mouse button

8/12/2019 T50 ManualV1.1 Z

33/123

24

Open the door via the software4.2.8 Synchronize Time

Synchronize the T50s time with the computer time. Click the button [Synchronize time].

Following message box pops up:

4.2.9 Initialize Unit

The machine system will resume to factory settings. All data will be cleaned up.

Attention should be taken for this operation!

1. Click [Synchronize Time]

2. Click [OK] to setup

[2011-02-12 16:00:48]Synchronizing Time...

[2011-02-12 16:00:49]1[Head office]Synchronization Successful!

8/12/2019 T50 ManualV1.1 Z

34/123

25

4.2.10 Terminal parameter

1. Click [Initialize Terminal]

2. Click [OK] to initialize

[2011-02-12 16:02:46]Initializing...

[2011-02-12 16:02:49]1[Head office]Initialization Successful!

3. Click [OK] to set

2. Modify terminal parameters

1. Click [Terminal Parameter]


8/12/2019 T50 ManualV1.1 Z

35/123

26

[Management Password]: Set Management Password for T50 device

[Sleep Period ]: Enter the time period in the sleeping time input box. The time period canbe 0-255. If you set the sleep period as 0, the unit will never sleep.

[Wiegand Mode]: Wiegand26, Encrypted wiegand. Default Wiegand26

[Fixed Wiegand area code (0~254)]: If you upload one fingerprint to two terminals, thesame fingerprints wiegand outputs are different in the different terminals. If the two

terminals wiegand area codes are same, the same fingerprints wiegand outputs are same

in these two terminals.

[Lock delay]: Lock delay means since access granted, the door opens delay time

(range is 010s).

[Door sensor alarm delay (0-250)]: When the door does not close within setting time, the

device will alarm. Range 0-250s 0 means disable the Door sensor alarm.

4.2.11 Time zone/Group settings

This function is only for the terminals which have the access control output.

4.2.12 Download New RecordsDownload the records from the T50 to the computer.

2. Select the time zone No.and modify the begin/endtime--Click [Set]

3. Select the time zone No. and

select the time zone--Click [Set]

4. Click [Exit] to exit

1. Click [Time Zone/Group Setup]

8/12/2019 T50 ManualV1.1 Z

36/123

27

4.2.13 Download All Records

Download all records from the T50 to the computer.

4.2.14 Clear Records

Clear all records from the T50 to the computer.

1. Click [Download New Records]

2. Click [OK] to download

1. Click [Download All Records]

2. Click [OK] to download

8/12/2019 T50 ManualV1.1 Z

37/123

28

4.2.15 Backup Employees

Download the employee information and employees fingerprint templates from the T50

to the computer. You can edit the employee information in the database Att2003.mdb. The

user information is saved in the table User Info of the database. And the fingerprint

templates information is saved in the folder Template in the installation directory.

1. Click [Clear Records]

2. Click [OK] to clear

8/12/2019 T50 ManualV1.1 Z

38/123

29

4.2.16 Resume Employees

Upload the employee information and employees templates from the computer to the

T50.

4.3 Record supervision4.3.1 Activate real-time

1. Click [Backup Employee]

2. Click [OK] to backup

1. Click [Resume Employee]

2. Click [OK] to resume

[2011-02-12 16:13:31]Restoring Employees

[2011-02-12 16:13:31]Restore Employees:1[Head office]

[2011-02-12 16:13:34]1[Head office]Restore employees successfully

8/12/2019 T50 ManualV1.1 Z

39/123

30

Real time function enable track the attendance records in unit at any time.

4.3.2 Prohibit real-time

1. Select [Record Supervision]

2. Click [Activate Real-time Monitoring]

3. Attendance records

1. Select [Record Supervision]

2. Click [Activate Real-time Monitoring]

3. Edit employees information

8/12/2019 T50 ManualV1.1 Z

40/123

31

4.4 Employees Management

Employees management mainly includes these functions: employee management in

database of local PC employee communication management between PC and unit

employee info tracking.

4.4.1 Add Employee

Notice : Employee ID is the only one which cant be repeated and empty.

[Add picture]:

Two ways: add pictures in local pc or online capture pictures.

1st way: Click [ ] button, choose employees picture stored in PC and open [Edit

picture] window as following,

2. Click [Add Employee]

3. Edit employees information9. Click [Save]

4. Add the picture

1. Select [Employee Management]

8/12/2019 T50 ManualV1.1 Z

41/123

32

2nd way: You can install camera to take pictures and edit then save. Make sure there is

camera equipment installed in your PC.

Click the button [ ] to delete the employee photo.[Fingerprint registration]:

Use the external USB fingerprint reader: OA99+ to enroll the fingerprint.

If the sentence shows: Connect to the fingerprint sensor reader successfully! means

that the OA99+ is connected successfully.

Place the fingerprint on the terminals fingerprint scanner window:

5. Click [View] to select the picture

6. Select the picture

7. Click [Cut Down]

8. Click [Save]

8/12/2019 T50 ManualV1.1 Z

42/123

33

Click the button [Enroll] to enroll the fingerprint.

1. Click [Fingerprint Registration]

3. Click [Enroll]

2. Ensure connection succeeds

4. Place the finger

8/12/2019 T50 ManualV1.1 Z

43/123

34

Click the button [OK] to save or click the button [Cancel] to cancel.

4.4.2 Modify Employee

Modify employee is to modify the database employee info in local PC.

4.4.3 Delete Employee

Delete employee is to delete database employee info in local PC.

5. Click [Save]

3. Click [Modify Employee]

2. Select employee record


4. Modify employees information

5. Click [Save]

8/12/2019 T50 ManualV1.1 Z

44/123

35

4.4.4 Transfer Department

When employees are transferred, there is necessary to transfer them between different

departments. Transfer department enable realize this function.

3. Click [Delete Employee]

4. Click [OK] to delete



3. Click [Transfer Department]


4. Select the department

5. Click [OK] to save


8/12/2019 T50 ManualV1.1 Z

45/123

36

4.3.5 Set Privilege

We can only upload the employee to the authorized terminal.

You can find the employees authorized terminal in the column [Unit] as follows:


3. Click [Set Privilege]


4. Select the terminal


8/12/2019 T50 ManualV1.1 Z

46/123

37

4.4.6 Copy Privilege

Copy privilege is to copy employees T&A method and access permission.


3. Click [Copy Privilege]


4. Enter employee ID

5. Click [OK]



8/12/2019 T50 ManualV1.1 Z

47/123

38

4.4.7 Download FP

Download FP is to download employees FP stored in attendance terminal to PC which

will not download employee info. Please make sure employee info has existed before

downloading FP.

The operation nformation shows on the main interface as follows:

[2009-03-18 16:18:44]Download fingerprint...

[2009-03-18 16:18:44]Download fingerprint:1[Head office]

[2009-03-18 16:18:44]1[Head office]Can not connect to the T&A machine


3. Click [Download FP]



8/12/2019 T50 ManualV1.1 Z

48/123

39

4.4.8 Upload Employee & FP

Upload employee & FP is to upload employee info stored in PC to terminal.

The operation information shows on the main interface as follows:

Notice: The function of upload employee & FP is the same as resume employee

which both store employee info to terminal. The difference is upload employee & FP enable

user choose employees who need to be uploaded but resume employee is to upload all the

employees stored in database to terminals.

[2009-03-19 15:10:18]Upload employees and fingerprints...[2009-03-19 15:10:18]Upload employees and fingerprints: 1[Head office]

[2009-03-19 15:10:19]1[Head office]Upload employee and fingerprint completed


3. Click [Upload employee & FP]



8/12/2019 T50 ManualV1.1 Z

49/123

40

4.4.9 Delete Employee from Unit

Delete employee from unit is meaning delete employee info from unit through

software.

The operation information shows on the main interface as follows:

[2009-03-19 15:11:21]Delete the employee from the device...

[2009-03-19 15:11:21]Delete the employee from the deviece:1[Head office]

[2009-03-19 15:11:22]1[Head office]Delete the employee from the device


3. Click [Delete from Terminal]

2. Select employee records


8/12/2019 T50 ManualV1.1 Z

50/123

41

4.4.10 Check Employee

Input the info of the employee like ID, name, unit location which are no necessary to fill

up.

4.4.11 Department Management

Add Department:


2. Setting query condition[Check Employee]

The employee records


2. Select [Head office]and right click mouse--Click [Add Dept]

3. Enter the new department name


8/12/2019 T50 ManualV1.1 Z

51/123

8/12/2019 T50 ManualV1.1 Z

52/123

43

4.5 Record Management

4.5.1 Search Records

Search record is to search the downloaded attendance records in the time range.

4.5.2 Export Records

Export record is to back up the data stored in the database of PC to other space, so

that if the current database is abnormal, it can be used to resume data.

1. Select [Record Management]

2. Set the record date

3. Click [Search Record]

The T&A records

8/12/2019 T50 ManualV1.1 Z

53/123

44

[Export Format]: 3 formats optional: text file (.txt), CSV file (.csv), Excel files (.xls).

[Export Field]: Choose the fields which are useful for you.

[Time Format]: 4 optional formats

[Employee ID Length]: Set employee No. length, the default is 6 digits.

[Space Symbol]: Space symbol to separate fields.

[Space Symbol Length]: Space symbol bit.

4.6 System Settings 4.6.1 Basic parameter setting

1. Select [Record Management]

2. Set the record date

3. Click [Search Record]

The T&A records

5. Click [Export Record]

4. Set the export format

6. Enter the file name and click [Save]


8/12/2019 T50 ManualV1.1 Z

54/123

45

Com port Communication delay time (1-5) sec.: The default time is 3s.

Network Communication delay time (1-20) sec.: The default time is 5s.

Communication failed, automatically exit current operation: If timeout is larger than

Communication delay time, software will automatically exit.

In real-time monitoring, voice prompts Department name: During real-time monitor,

if employee is access granted, the software will voice prompt employee department and

name.

Click the button [OK] to confirm or click the button [Cancel] to cancel.

4.6.2 T&A status setting

1. Click [Basic Parameter Setup]

3. Click [OK]


2. Set Parameters

8/12/2019 T50 ManualV1.1 Z

55/123

46

[Upload to the selected terminal]: Upload the T&A statusto the selected terminal.

4.6.3 Timing downloading record

1. Click [T&A Status Setup]

2. Modify the status, andEnter key with save

1. Click [DownloadingRecord Periodically] 2. Selected [Run Timing

Download Record]

3. Setup the time andclick [Add] 4. Click [OK] to save


8/12/2019 T50 ManualV1.1 Z

56/123

47

4.6.4 Management PW Setting

Old password: default password is empty. If user has modified password, please input

this password which is used to log on system. If its wrong, system will prompt,

Click [OK] and input old password again.

New Pwd: the password user wants to set

Confirm Pwd: input new password again to confirm. If confirm Pwd is different from new

one, system will prompt:

Click [OK] button to input confirm password again.

After modifying completed, click [OK] button to save new password and system will

prompt:

1. Click [ManagementPW Setup]



2. Input foregone PW

3. Input New PW

8/12/2019 T50 ManualV1.1 Z

57/123

8/12/2019 T50 ManualV1.1 Z

58/123

8/12/2019 T50 ManualV1.1 Z

59/123

50

Click it and the quick access button will disappear.

8/12/2019 T50 ManualV1.1 Z

60/123

51

Chapter 5 Background Management

The main theme of this chapter is how to collect

attendance records from different terminals with

management software and generate different reports. The

background software can manage staff information, set

rules of attendance etc.

8/12/2019 T50 ManualV1.1 Z

61/123

8/12/2019 T50 ManualV1.1 Z

62/123

53

order, easy to work on

3. Status column: Show the current time, logged-in administrator and so on.

8/12/2019 T50 ManualV1.1 Z

63/123

54

5.2 System Menu

5.2.1 Parameters Setting

Basic Parameters:

Unit name will be deemed as the head of departments list.

[A working day count as X minutes] means A valid workday is the time range from

time period 1 (On duty) to time period 2 (Off duty), and the default value for a valid

workday is 480 minutes (8 hours). Please note the calculation is by minute.

[Not clock in count as late X minutes]: If the check box minutes calculated as

coming late if no clock in is selected, calculation for no clock in will be regarded as

coming late minutes. If the check box is not selected, calculation for no clock in will be

regarded as absent from work.

[Not clock out count as earlier X minutes]: If the check box minutes calculated as

leaving early if no clock out is selected, calculation for no clock out will be regarded

as leaving early minutes. If the check box is not selected, calculation for no clock out

will be regarded as absent from work.

[On duty X minutes earlier clock-in count as overtime]: Calculation is by minute.

2. Input your company name that will bedeemed as the head of departments list.


3. Set the Common Rule

1. Click [System][Parameters Settings]

8/12/2019 T50 ManualV1.1 Z

64/123

55

This option will be effective before valid work time set. For example: If it is set be 60

minutes and on duty time is set be 09:00, then clock in records after 08:00 will be

regarded as overtime work. If the clock in time is 07:40, then overtime work will be

calculated as 80 minutes.

[Off duty X minutes later clock-out count as overtime]: Calculation is by minute.

This option will be effective after valid work time set. For example: If it is set be 60

minutes and off duty time is set be 17:00, then clock out records after 18:00 will be

regarded as overtime work. If the clock out time is 18:20, then overtime work will be

calculated as 80 minutes.

[Deduct the On duty X minutes earlier ]: Calculation is by minute. This option will be

effective after valid work time set. For example: On duty time is set be 09:00, also set[clock-in time earlier than on-duty time is counted as overtime] be 30 minutes.

Then if one employee clock-in time is 08:00, if also choose [deduct the clock-in 'x

minutes earlier'], then the actual overtime is 30 minutes; if not choose, then the actual

overtime is 60 minutes.

[Deduct the Off duty X minutes later ]: Calculation is by minute. This option will be

effective after valid work time set. For example: Off duty time is set be 17:00, also set

[clock-out time later than off-duty time is counted as overtime] be 30 minutes.Then if one employee clock-out time is 18:00, if also choose [deduct the clock-out

'x minutes later'], then the actual overtime is 30 minutes; if not choose, then the actual

overtime is 60 minutes.

8/12/2019 T50 ManualV1.1 Z

65/123

56

Stat. Rules: This page describes the stat. rules of items: normal, late, early,

business leave, leave, absence, overtime, free overtime.

Accumulate by times: Only calculate the total times, display the accumulated times

in report.

Round at total: Add up the total time and then round according to corresponding

unit.

Round down: Abandon the decimal regardless it is. For example, if the minimum

calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of

calculation is 1 day.

Round up: Add one unit regardless the decimal is. For example, if the minimum

calculation unit is 1 day, if the accumulated time is 1.1 days or 1.9 days, the result of

calculation is 2 day.

Round off: If the decimal is equal to or over 0.5, add one unit, or else, abandon it.

Notice: the setting of stat. Rules above will directly affect the statistical result

Please make above setting according to the true status of your company to ensure

the accuracy of reports.


2. Select [Stat. Rules]

3. Select the stat. items

4. Set [Stat. Rules]

5. Click [OK]

8/12/2019 T50 ManualV1.1 Z

66/123

57

Leave Class: Click page [Leave Class] in pic2.1, following shows:

Modify leave class:Select the name of leave class which one need to be revised, click [Modify], input

new name of leave class and color, and click [save] to finish.

Delete leave class:

Select the name of leave class which one need to be deleted, click [Delete], and

click [OK] to finish.


2. Select [Leave Class]

3. Click [Append]

4. Set the leave class

5. Click [Save] to save

8/12/2019 T50 ManualV1.1 Z

67/123

58

Field definition:

This page add the corresponding value for [Nation], [Specialty], [Position]

[Education] in menu [Employee maintenance].


2. Select field name

3. Click [Field definition]

5. Click [Append] to add the value


4. Input new field value

8/12/2019 T50 ManualV1.1 Z

68/123

59

5.2.2 Administrators

The default password of new administrator is 888888. Please login as the new

registered administrator and click menu [System] -- [Administrators password set] to

set new password of administrator for system security.

Note:

1. Before you using the administrator mode, you need to set the privileges for every

administrator with which the administrator can modify the operation items after he log in

the software; there are all the items in the Items operable list in above picture, such as

Employee maintenance, Shifts settings, Calculating and Report; we can set different

privileges for different administrators so as to divide and manage the task systematically.

2. After you add a new department, you must modify the privileges of the [Dept

operable] for the administrators (Select the new department in the [Dept operable] list

and save), who will have the privileges to modify the new department, and then you may

do other operations.

1. Click [System][Administrators]

2. Click [Append]


3. Input new administrator name

4. Set the administrators corresponding privileges

8/12/2019 T50 ManualV1.1 Z

69/123

60

Modify Administrator:

Delete Administrator:


2. Click [Modify]


3. Modify the administrators privileges

8/12/2019 T50 ManualV1.1 Z

70/123

61


2. Click [Modify]


8/12/2019 T50 ManualV1.1 Z

71/123

62

5.2.3 Administrators Password Set

1. Click [System][Administrators Password Set]

2. Input the original password

3. Input the new password



8/12/2019 T50 ManualV1.1 Z

72/123

63

5.2.4 Modified Record Log

Notice: Modified record log shows all the time attendance record modifications; If

theres record that has been revised incorrectly before, it can be recovered by selecting

this record and clicking [Restore].

Click [Close] to exit.

1. Click [System][Modified Record Log]

3. Click [Search] to query

2. Set the employee informationand time rang

8/12/2019 T50 ManualV1.1 Z

73/123

8/12/2019 T50 ManualV1.1 Z

74/123

65

5.2.6 Set Database Link

This system adopts the database interface of Microsoft ADO. The acquiescence

database is Access2000.The defaulted is att2003.mdb under the main setup directory.

You can set up the database linking again according to the actual conditions.

When the following mistake appears,

You should link database again:

1. Click [System][Database Linking]

2. Set the database name

3. Input the user name and password

4. Click [Test Connection]


6. Click [OK] to exit

8/12/2019 T50 ManualV1.1 Z

75/123

66

5.2.7 Exit System

Click [Exit System] in System menu. The following menu springs:

1. Click [System][Exit System]

2. Click [OK] to exit the system

8/12/2019 T50 ManualV1.1 Z

76/123

67

5.3 HR Management

5.3.1 Department Management

Note: when you want to do some other operations to the new department, you need

to set the privilege of modifying the new department for the administrator in the

[Administrator] first (choose the new department you just added in the Department

List).

1. Click [HR Management][Department Management]

2. Click [Append]

3. Select level department

5. Click [Save] to save.

4. Input new department name

8/12/2019 T50 ManualV1.1 Z

77/123

68

Modify Department:


3 Click [Modify]

2. Select level department

5. Click [Save] to save.

4. Modify the department name

8/12/2019 T50 ManualV1.1 Z

78/123

69

Delete Department:

Notice: Repetition of department name is not allowed;If there are employees existing in the deleted department, those employees will be

automatically transferred to department of head office.


3. Click [Delete]

2. Select department

4. Click [OK] to delete

8/12/2019 T50 ManualV1.1 Z

79/123

70

5.3.2 Employees Maintenance

Add New employee:

Enroll Fingerprints: Connected the fingerprint sensor OA99+:

Note: 1. The items of Calculate Attendance, Calculate Overtime, Rest On

1. Click [HR Management][Employees Management]

3. Click [Append]

2. Select department

4. Input the employees information

9. Click [Save]

5. Click [Enroll Fingers]

7. Click [Enroll]

6. Select the finger

8. Click [OK]

8/12/2019 T50 ManualV1.1 Z

80/123

8/12/2019 T50 ManualV1.1 Z

81/123

8/12/2019 T50 ManualV1.1 Z

82/123

73

2. Select the employee records,right-click on employee list

3. Click [Export Data]

4. Select your target directory oyour export, input the file name

---Save

1. Click [HR Management][Employees Management]

8/12/2019 T50 ManualV1.1 Z

83/123

74

5.4 Attendance

5.4.1 Holiday List

Modification of festivals or holidays:

Select the festivals or holidays you want to revise, then click [Modify] and input the

new information. Click [Save] when ready.

Deletion of festivals or holidays:

Select the festivals or holidays you want to delete, and then click [Delete] to

perform Deletion of festivals or holidays.

2. Click [Append]

3. Input the festival or holidayname and the rules---Save

1. Click [Attendance][Holiday List]

8/12/2019 T50 ManualV1.1 Z

84/123

75

5.4.2 Timetable and Shift

The relationship between shift and timetables:

Shift setup should be done in two steps: First, setup necessary timetables. Second,

setup shifts. One or more timetables can be included in one shift.

Timetable is the time period between On-duty and Off-duty required in the

company rule. For instance, the company rule requires the working hours be

08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If

such a shift needs to be setup, these two timetables should be setup first. Here, we use

time table morning to indicate 08:00-12:00 and time table afternoon to indicate

13:00-17:00; so two timetables have been setup. (Please refer to the following

chapter for details of how to add time tables) and then we can add a shift such asNormal shift in which shift cycle and cycle unit will be setup. Then we should add

two timetables - morning and afternoon so that a shift setup is completed. Brief

introduction is mentioned here for you to get a general picture of the relationship

between timetable and shift. The details of shift setup will be found in the next two

sections.

[Timetable Maintenance]:

2. Click [Append]

3. Setting the timetableinformation---Save

1. Click [Attendance] [Timetable and Shift]

8/12/2019 T50 ManualV1.1 Z

85/123

76

Note: Every item should be setup in timetables with no blank left.

[Begin Clock-in Time] and [End Clock-in Time] setup the valid time period for

clock-in. Records out of this time range will be treated as invalid ones. For instance

[Begin Clock-in Time] is 07:00 and [End Clock-in Time] is 13:00. If clock-in record is

07:01 or 12:59, they are valid records but if clock-in record is 06:59, it is invalid.

Besides, [Begin Clock-in Time] and [End Clock-in Time] can be more than one day

(meaning [End Clock-in Time] can be before [Begin Clock-in Time]) but it cant be

longer than 24 hours.

[Late error allowance] means how many minutes after [On duty] are treated as

late, [Early error allowance] means how many minutes before [End Clock-in Time] aretreated as early; [Count as work day] and [Count as work time XXX minutes] are used

in calculating business leave, leave, absence and overtime.

Checking [Must C-In] and [Must C-out] or not will affect the result of calculation. If

[Must C-In] is checked and the timetable is included of Employee As shift, he will be

either considered absence or treated according to [Not clock in count as late XXX

minutes] in [Parameter Settings] If he didnt clock in or ask for leave. Otherwise, even if

there is off duty record for him only, his attendance will be treated as normal.[Timetable Modification]:

Select the timetable name you want to revise, and click [Modify], then input the

new information, clicks [Save] when finished.

[Timetable Deletion]:

Select the timetable you want to delete, click [Delete], and click [OK] to make sure.

8/12/2019 T50 ManualV1.1 Z

86/123

77

[Shift Maintenance]:

[Delete]: Select the timetable you want to delete and click [Delete].

[Clear]: Clear all the timetables of the shift.

[Auto Class]: Arrange the shift automatically. When an employee has several shifts

during one period, he need to finish all the shifts if it is not arranged the shifts

automatically otherwise he will be regarded as absence; if you select the [Auto Class],

just finishing one shift of the period is reared as normal attendance.

Modify a shift: Select the shift to be modified and click [Modify], and enter new

information in [Shift Name] etc., click [Save] to complete.

Delete a shift: Select the shift to be deleted and click [Delete].

3. Click [Append]

4. Enter shift information5. Click [Add]

6. Select the timetable and select thedate from Monday to Friday---[OK]

7. Click [Save]

1. Click [Attendance] [Timetable and Shift]

2. Select [Shift Maintenance]

8/12/2019 T50 ManualV1.1 Z

87/123

78

Example:

Add Timetable:

Complete process for adding four timetables:

Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00

Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00

Other information can be setup according to practical situations. Please note there

should be no blank left.

Three Shifts:

Add Three shifts (Please note: It is assumed that the shift goes around every

week, cycle every three weeks and employee is on holiday every Saturday andSunday.)

Step 1: Click [Append], enter Three shifts in [Shift Name], set [Cycle] to 3 and

[Cycle Unit] to Week. Please see the picture below:

Step 2: Add corresponding working hour timetable in accordance with Cycle:

First week (morning shift, from Monday to Friday):

Click [Add] and the following window pops up:

8/12/2019 T50 ManualV1.1 Z

88/123

79

Select the timetable Morning shift to be added and select the time range to apply

to this timetable from Monday to Friday of the first week and click [OK] to complete thesetting of the first week.

Second week (afternoon shift, from Monday to Friday):

Click [Add], make corresponding operation in the springing window (see the result

below):

Click [OK] to complete the working hour setting for the second week.

Third week (night shift, from Monday to Friday):

Click [Add], make corresponding operation in the springing window (see the result

below):

8/12/2019 T50 ManualV1.1 Z

89/123

80

Step 3: Click [OK] to complete the working hour setting for the third week.

Step 4: After the completion of above steps, please dont forget to click [Save] andthe setup of three shifts will be done (see the picture below):

8/12/2019 T50 ManualV1.1 Z

90/123

81

5.4.3 Employee Scheduling

Please note:

If the cycle unit of scheduling is week and the amount of cycle is more than 2, the

starting date should setup as Sunday.

If the cycle unit of scheduling is month and the amount of cycle is more than 2,

the starting date should setup as 1st day of a month.

Deletion of the shifts:

Select the shifts in the shifts form which you want to delete, click Delete button,

and click ok on the pop up dialog box to finish the deletion.

Arrange a Temporary Shift:

3. Click [Arrange]

2. Select the department or severalpersonnel that need to arrange shifts

4. Select the corresponding shifts

5. Set beginning and ending time

6. Click [Add]7. Click [OK]

1. Click [Attendance] [Employee Scheduling]

8/12/2019 T50 ManualV1.1 Z

91/123

82

When one or many employee's working time needs to be changed temporarily, you

can arrange a temporary shift.

[Delete]: Delete the selected timetable;

[Clear]: Delete all the timetables in the current time range;

[Cancel]: Delete the existing temporary scheduling in the selected time range;

1. Choose the department or severalpersonnel that need to arrange shifts

3. Click [Add Temporary]

4. Click [OK]

5. Click [Add]

8. Click [Save]

6. Select the timetable and dates

2. Setting time rangefor temporary


8/12/2019 T50 ManualV1.1 Z

92/123

83

5.4.4 Attendance Records

Click [Attendance Records] in [Attendance] menu, the following appears:

2. Select the department, Employee, the beginningand ending time that need to inquire about

3. Click [Search]

4. Click [Report] when the window displays the attendanceinquiry records, we can get the report form automatically.

1. Click [Attendance] [Attendance Record]

8/12/2019 T50 ManualV1.1 Z

93/123

84

Attendance record report:

Attendance records exporting:

If need to lead out the attendance record, only need to click export, you can lead

out the data inquired. (File format: *.txt, *.xls)

Click [Modify Log] and the log-modifying window will be called for reviewing the

modification log of time and attendance records.

8/12/2019 T50 ManualV1.1 Z

94/123

85

5.4.5 Attendance Calculating and Report

There are four Tabs of information after search and calculation which can be

viewed respectively:

[Attendance Exceptions]: Display the dealt result of the original attendance

records;

[Shift Exceptions]: Display employees attendance result in the scheduled time

period;

[Other Exceptions]: Display employees leave, out and overtime etc.;

[Calculated Items]: Display all employees calculated items such as normal,

actual, late, early, absent, overtime etc..

Please note: When dealing with Out calculation, there should be Out back and

only Out and Out back in one shift can be calculated.

Working hours in the report=Actual -Late-Early-Out

Exceptions of attendance records dealt with:

Open the attendance exceptions option card to deal with the records:

2. Select the beginning, the ending date and thedepartment and staff that needs to be calculated

3. Click [Calculate]

1. Click [Attendance]--[AttendanceCalculating and Report]

8/12/2019 T50 ManualV1.1 Z

95/123

8/12/2019 T50 ManualV1.1 Z

96/123

87

Report:

Click [Report] and the following menu will pop up:

[Attendance Report]: Calculate employees attendance record;

2. Select the beginning, the ending date and thedepartment and staff that needs to be calculated

3. Click [Calculate]

1. Click [Attendance]--[AttendanceCalculating and Report]

4. Click [Report]

8/12/2019 T50 ManualV1.1 Z

97/123

88

[Daily Report]: Calculate employees daily attendance record;

[General Report]: Calculate all employees attendance items such as normal,

actual, late, early, absent, overtime etc;

8/12/2019 T50 ManualV1.1 Z

98/123

89

[Exceptions Report]: Calculate employees out, overtime, business leave/

personal leave etc;

8/12/2019 T50 ManualV1.1 Z

99/123

90

[Create a Report for Current Grid]: Print preview of the current displayed grid. For

example: Attendance Report

Data Export: Click [Export] and the displayed data of grid in the current window will

8/12/2019 T50 ManualV1.1 Z

100/123

91

be exported to a file (*.txt or *.xls). It has the same function as [Export Data] when right

clicking in each grid.

Exceptions dealt with:

Click [Exception] and the following menu will pop up:

Click options one by one in the menu and the following modules will pop up

respectively: [Append record], [Late/Early Collectively], [Business Leave/leave] and

[Modified Record Log]. If the calculation result is incorrect for some employee, first,

please check whether there is leave or forgetting Clock in or Clock out for thisemployee. If there is, please deal with the records through above menu. Please refer to

the next chapter for more details.

8/12/2019 T50 ManualV1.1 Z

101/123

92

5.5 Exception

5.5.1 Away on Business/Leave

When the employee can't punch in/out because of going out on business or asking

for leave, in order to guarantee the exactness of the final statistics, we should make

these settings through this function.

[Modify]: Select the appointed employee whom you want to make this modification

to, and click [Modify]. Then you can modify the relative information; Click [Save] when

ready.

[Delete]: Select the appointed employee and the relative information you want to

make this deletion, and click [Delete].

[Search]: Setting the conditions, then click [Search] to query records.

[Report]: This function will put out record of query generate reports.

2. Click [Append]

3. Select the department, employee No.,beginning/ending time and leave type

4. Click [Save]

1. Click [Exception]-- [AwayOn Business/Leave]

8/12/2019 T50 ManualV1.1 Z

102/123

93

8/12/2019 T50 ManualV1.1 Z

103/123

94

5.5.2 Append Record

If an employee didnt punch in because of special reason, you can use this

function to append the forgetting attendance record.

2. Select the relative items

3. Click [Append]

1. Click [Exception]-- [AppendRecord]

8/12/2019 T50 ManualV1.1 Z

104/123

95

5.5.3 Append Record Collectively

When part or all of the employees in a department did not punch in/out because of

some reasons, please you can use this function to add punching in/out collectively.

2. Select the department

5. Click [OK]

3. Select the employees

1. Click [Exception]-- [AppendRecord Collectively]

4. Select punching inor out and the time


8/12/2019 T50 ManualV1.1 Z

105/123

96

5.5.4 Dealing with Collectively Late / Leaving

When collectively coming late/leaving early takes place for some allowable

reasons, you can use this function.

2. Setting the treatmentconditions 3. Select employee

1. Click [Exception]-- [DealingWith Collectively Late/Early]

4. Click [OK]


8/12/2019 T50 ManualV1.1 Z

106/123

97

5.6 Data Maintenance

5.6.1 Import Employee List

This format of file only can import the employee info of Employee No., Name and

department;

The format of data must follow: Employee ID + Tab + Name + Tab + Department;

The information each employee takes one line, no blank line between one another.

This format of file can import the employee info includes: Employee No., Name,

Department, position, Employ Date, Telephone, Address, Gender, Language,

Comment; put those items on the head line and input the items by order, the order can

not be changed.

1. Click [Data Maintenance]--[Import Employee List]

2. Click [] to select the file

4. Click [OK]

3. Select the employeelist file[Open]

8/12/2019 T50 ManualV1.1 Z

107/123

98

5.6.2 Import Attendance Record

2. Click [] to select the file

4. Click [OK]

1. Click [Data Maintenance]--[Import Attendance Record]

3. Select the attendancerecord file[Open]

8/12/2019 T50 ManualV1.1 Z

108/123

99

5.6.3 Clear Obsolete Data

After your system is used for a long time, you will get a large number of obsolete

data in the database. It ties up the hard disk space and influences your system

operation speed. At this moment you can use this function to clear these useless data.

Note: You can only clear the data of one month ago.

2. Select the ending datefor your data clearing

3. Click [clear] to clear the data

1. Click [Data Maintenance]--[Clear Obsolete Data]

8/12/2019 T50 ManualV1.1 Z

109/123

100

5.6.4 Compress Database

1. Click [Data Maintenance]--[Compress Database]

8/12/2019 T50 ManualV1.1 Z

110/123

101

5.6.5 Backup Database

Back up the database manually: Copy the Att2003.mdb from the installation

directory to the route you want to backup the database, so if the system collapses, you

just copy Att2003.mdb to installation directory over again after re-installation.

1. Click [Data Maintenance]--[Backup Database]

2. Select the route and enter the file name--[Save]

8/12/2019 T50 ManualV1.1 Z

111/123

102

5.6.6 Initialize System

Note: After the system is initialized, all information will be lost; the system will get

back to the state when just installed. Please make sure that you want to initialize the

system.

1. Click [Data Maintenance]--[Initialize System]

2. Click [OK] to initialize the system

8/12/2019 T50 ManualV1.1 Z

112/123

103

5.7 External Program Management

5.7.1 External Program Management

We can append external program into time attendance program for convenient

operation.

Firstly, we can click [Append] to add a new menu. For example, we need

calculator when we are operating, input Calculator into the input field of [Program

name], and then input C:\WINDOWS\system32\cacls.exe into the input field of

Executable file or browse to find the calculator program, click [Save] to finish at last.

We will see [Calculator] when you open [External program management] over again:

2. Click [Append] toadd a new menu

3. Input program name and file path

4. Save

1. Click [External][ExternalProgram Management]

8/12/2019 T50 ManualV1.1 Z

113/123

104

5.7.2 Connect to Time and Attendance Machine

The T&A program can collect the records from the machine, upload and download

employee info & clear the old data & modify the time on the machine. Find detail on

clause [Time and attendance management & communication].

1. Click [External][ExternalProgram Management]

8/12/2019 T50 ManualV1.1 Z

114/123

105

Chapter 6 FAQ

Frequently asked questions and answers

8/12/2019 T50 ManualV1.1 Z

115/123

106

6 FQA

6.1 Fingerprint has been enrolled but often gets failure in identification

Reason Solution

1. The fingerprint was not capturedproperly

Enroll the finger again. Please referto illustration of pressing finger.

2. Direct sun light or too bright light Avoid direct sun light or other bright

light

3. Too dry fingerTouch the forehead to increase oily

level of the finger.

4. Too wet finger with oil or

cosmetics Clean fingers with towel

5. Low fingerprint quality with callus

or peelingEnroll other fingers with better quality

6. Wrong way in placing fingers

when punching in/out

Please refer to illustration of pressing

finger.

7. Latent fingerprint on the surface

of sensor

Clean sensor surface(adhesive

tapes recommended)

8. Not enough finger pressurePlace the finger evenly on the sensor

with moderate pressure

9. Influence by fingerprint image

change

Enroll fingerprint again. Please refer

to illustration of pressing finger.

10. Fingerprint not enrolled yet Place enrolled finger.

6.2 T&A system can't be connected with PCReason Solution

1. Communication method not set

correctly

Select the correct communication

method

2. Cable not plugged firmly or

cable hardware problem

Plug the cable firmly or change

another cable

3. Not able to connect COM (wrong

CON No) Please enter the right COM No

8/12/2019 T50 ManualV1.1 Z

116/123

107

4. Not able to connect COM (wrong

setting)

Refer to the manual for connecting

Time Attendance terminal

6.3 No records found though employee have clocked in/out

Reason Solution1. Unit power break for a long time

(time turn to zero as default)Synchronize the time

2. Minority employee fingerprint

false accepted

1. Add records manually

2. Adjust FP matching precision

3. Change another finger and enroll

again.

6.4 Clock is working fine but the FP scanner is off, employee cant clock in/out

Reason Solution

1. Unit in dormancy status Press any key to activate.

2. Fingerprint scanner abnormalRestart unit or change the fingerprint

module

6.5 We dont use the ID + fingerprint mode to get verifiedReason Solution

1. Wrong ID entered Enter the right ID

2. This user has no right to use 1:1

identification methodPlease refer t to activate this option.

6.6 The unit beeps automatically when no one punches in/out.

Reason Solution

1. Direct sun light or too bright light Avoid direct sun light or other bright

light

2. Latent fingerprint on the surface

of sensor

Clean sensor surface(adhesive

tapes recommended)

Please note: If you have any problems, please kindly email us the log files in zip or

rar (The log files are in Log directory in the installation directory of the software)!

8/12/2019 T50 ManualV1.1 Z

117/123

8/12/2019 T50 ManualV1.1 Z

118/123

109

7 Appendix

7.1 Interface illustration

8/12/2019 T50 ManualV1.1 Z

119/123

110

Important notice: Please carefully follow this wiring diagram ,If thereader gets damaged by incorrect wiring then your warranty will be void.

8/12/2019 T50 ManualV1.1 Z

120/123

111

Access Control Reader & Power Supply

8/12/2019 T50 ManualV1.1 Z

121/123

112

Access Control Reader & Switch Power Supply

8/12/2019 T50 ManualV1.1 Z

122/123

113

Access Control Reader & Controller

7.2 Illustration for Pressing Fingerprint Correct method (Place the center of the finger on the center of scanner window):

Wrong method:

8/12/2019 T50 ManualV1.1 Z

123/123

Valid left right Defluxion down

1. Please register the thumb or index finger if possible.

2.Place finger flatly and the center of the finger is on the center of scanner window

and press a little hard on scanner so it can scan as large finger area as possible to

extract enough minutia.

3. Keep the angle and direction of finger the same each time placing on scanner.

4. Touch the forehead to increase oily level of the finger, if the fingerprint is too dry.

t50 manualv1.1 z

Documents