t ravel and t ransfer p olicy entitlements: employees in managerial cadre while traveling on...

TRAVEL AND TRANSFER POLICY

Entitlements: Employees in managerial cadre while traveling on Company’s business will be entitled to the benefits, as defined in the next slides.

Bands Grades Mode of travelDaily Allowance (Flat Rate - without bills)

(Actual limit - with bills)

Class of city (Rupee per Day ) (including Boarding & lodging and excluding taxes)

AB C

A

Ex/Sr.Ex/AM (MT/GET/DET/G1 & G2 or equivalent)

AC III Tier/ Chair car/Bus

Flat Rate 1250 1000 750

Local Travel by Auto /Shared Taxi

Actual limit 2500 2000 1500

B

M/SM (G3 to G4 or Equivalent)

AC II Tier/ (Air travel allowed only when surface travel time is more than 12 hrs)

Flat Rate 1900 1500 1125

Local Travel by Taxi


C

CM / Div.M. (G5 or equivalent)

AC Ist Class / Air Economy*

Flat Rate 1900 1500 1125



D

DGM/GM/CGM (G6 to G8 or equivalent)


Flat Rate 2000 1600 1200



E

AVP/VP (G9 & G10 or equivalent)


Flat Rate 2300 1900 1400


Actual limit At Actual

F

Business Head / Corporate Head

Air Business Flat Rate 2600 2100 1700

Local Travel by Ac Taxi

Actual limit At Actual

Travel and Transfer Policy


I. Classification of Cities:

Class A Class B Class C

Metros (Delhi, Mumbai,

Kolkata, Chennai &

Bangalore)

Union Territories, Andaman & Nicobar Islands, Dadra and Nagar Haveli, Daman & Diu, Lakshadweep, Pondicherry), Agra, Haridwar, Madurai, Aurangabad, Jodhpur, Nagpur,Andaman,,Jaisalmer, Ooty, Faridabad, Khajuraho,Gurgaon,Allahabad, Kodaikanal, Puri, Amritsar, Kullumanali, Rishikesh, Bikaner, ottayam,Tiruchirapalli, Baroda, Kovalam, Tanjore, Cochin, Mysore, Tirupati, Coimbatore, Mahabalipuram, Udaipur, Varanasi, Darjeeling,Gaya,, Gwalior, Jamshedpur, Vishakapatnam, Calicut (Kozhikode), Panipat,Ahmedabad, Noida, Patiala, Ludhiana, Jammu, Jalandhar, Vadodara, Bareli, Ghorakpur, Indore, Gwalior, Jabalpur, Rajkot, Jhansi, Jamnagar, Selam, Ambala, Karnal, Vijayawada,Cuttack, Bilaspur, Kanpur, Sultanpur

All other city/town

including EIFM,

Ramakrishnapura

(Bangalore)


II. Travel advance entitlement:1. Executive & above are entitled to travel advance.2. GMs & above should use Corporate credit card to defray travel expenses.

However, for meeting certain expenses, cash advance may be given.

III. Daily Allowance:1. DA will cover boarding, lodging and all personal expenses excluding

applicable taxes.2. Daily Allowance will not be applicable if the travel is within NCR, or is within

50 km from the place of posting.3. In addition to the Daily allowance, the employee will be entitled to the actual

amount spent on local conveyance, long distance phone calls, internet usage, fax, courier charges etc. for Company’s business, for which receipts together with details of expenses must be submitted.

4. Hours for DA entitlement are:a) >12 hours: one dayb) 6-12 hours: half dayc) <6 hours: Nil


5. During outstation travel, if an employee stays in residential accommodation or guesthouse, without boarding, provided by the employer/business partner, he will be paid 50% of the daily allowance. If in addition, he shall also be provided boarding, he will be paid 25% of daily allowance only. The same shall also apply to employees attending Seminars, training, courses etc. where such facilities are provided.

6. DA eligibility during travel would be equivalent to flat DA as per the following table:

7. While traveling by no-frills airlines where refreshments/meals are not served free on board and have to be purchased, employees can claim a flat rate of Rs 200/- per journey to meet these expenses.

Bands GradesGrades Travel DA

(Rupees per day)

A Ex/Sr.Ex/AM(MT/GET/DET/ G1 & G2 or equivalent)

250

B M/SM(G3 to G4 or equivalent

325

C CM / Div.M.(G5 or equivalent)

325

D DGM/GM/CGM(G6 to G8 or equivalent

500

E AVP/VP(G9 & G10 or equivalent

600

F Business Head /Corporate Head

750


IV. Miscellaneous Expenses: In case of claim on the

basis of ‘actuals’ then all expenses must be

supported by cash memos, receipts etc. However, a

sum up to a maximum of as indicated below, will be

allowed for miscellaneous expenses, which may not

be supported by vouchers:

Band Grades Rs. Per day

AEx./Sr.Ex./AM(G1 & G2 or equivalent)

30

BM/SM/CM/Div.M

(G3 to G4 or equivalent)

50

CDGM/GM/CGM(G5 to G8 or equivalent)

75

DAVP/VP

(G9 & G10 or equivalent)

100

EBusiness Head / Corporate Head

200


V. Meal Expenses: If any employee is away from his place of posting on official duty during meal interval (at a place where company’s subsidized meal facility is available), to a place (where such a subsidized meal facility is not available), he will be entitled to a meal expenses at the following rates per day, provided he is not eligible for daily allowance for the same period.

Band GradesWithout

supportive voucher (Rs)

With Supportive

Voucher (Rs)

AEx./Sr.Ex./AM (G1 & G2 orequivalent)

60 75

BM/SM/CM/Div.M. (G3 to G4 orequivalent)

90 175

CDGM/GM/CGM (G5 to G8 orequivalent)

150 350

DAVP/VP (G9 & G10 orequivalent)

200 At actual

EBusiness Head / Corporate Head

250 At actual


VI. Transfer Guidelines:

If an employee is transferred from one station to other, he will

be entitled to travel by the class / mode of his entitlement.

The employee can charge for family members if they travel

within six months of the date of transfer. In case of delay over

and above six months on account of children education, the

same should be approved in advance, not beyond twelve

months.

In addition to the above, the Company will pay to the employee

actual expenses for transportation of household items, by

road/rail including packing, forwarding, unloading, transit

insurance etc.

TRAVEL AND TRANSFER POLICY The employees are entitled to claim reimbursement of removal expenses

equivalent to one month’s basic salary to meet miscellaneous expenses.

However, minimum amount would be Rs.7,500/- and maximum would be

Rs.25,000.

When an employee who has been sanctioned car expenses reimbursement

facility takes his personal car to the station to which he is transferred, he

will be allowed transport expenses for the car as follows:

i. In case the car is transported by rail/road container, actual expenses will

be reimbursed.

ii. In case the car is driven by road, he will be reimbursed actual expenses

@Rs. 6/- per km along with driver’s wages @Rs 350 per day and his

ordinary second class return fare.

In order to mitigate the expenses involved in getting admission to a new

school while on transfer/joining, company will reimburse a maximum

amount of Rs 20,000 per child which shall be taxable as per applicable tax

rules.


Look-See visit: An employee will be permitted to visit the new place of posting (outstation) for a period of upto ten days, to firm up housing, schooling and other arrangements. For this visit the employee may be accompanied by his / her spouse and children. In case the employee does not claim boarding and lodging expenses at actuals, he would be entitled to an additional 75% of his Daily Allowance for the duration of accompaniment by his / her spouse and / or children.

This facility will be in addition to the joining time of ten days. Entitlements for Local Conveyance - Public Transport

Local Conveyance– Auto: Actuals (calculated @ Rs. 5.00 per km rate)– Own Vehicle:_ Two Wheelers Rs. 2.50 / km_ Four Wheelers Rs. 6.00 / kmProof of ownership of vehicle (own car/company leased car) is mandatory for claiming reimbursement

Grade Mode of TravelSanctioningAuthority

Trainee (including MT/GET), Exe.-Mgr /G1 – G3 or equivalent

Auto / Shared taxi where applicable

HOD

SM-DGM /G4 – G6 or equivalent

AC Taxi (Maruti / Indica / equivalent)

HOD

GM – VP /G7 – G10 or equivalent

AC Taxi (Esteem / Ikon / equivalent)

Functional Head /

Business Head


SALES TEAM

Note:

-Reimbursement rate would be same as Local conveyance

own vehicle rates.

-It is recommended that executives use public transport to

the extent possible for sales visits

Grade Upper Limit of TravelSanctioning Authority

Trainee (including MT/GET/DET), Exe.-Mgr/G1 – G3 or Equivalent

Max up to 2000 kms / month

Regional Managers

SM-CM /G4 – G5 or equivalent

Max up to 2000 kms / month

Regional Managers

DGM, GM & CGM / G6, G7 & G8 orEquivalent

Actual HOD / Functional Head

AVP/G9 & above or equivalent

Actual Business Head

t ravel and t ransfer p olicy entitlements: employees in managerial cadre while traveling on...

Documents

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tier air travel

surface travel time

t ravel

local conveyance

taxiactual limit380030002250

t ransfer p olicy entitlements

companys business