systems report

8/9/2019 Systems Report

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Project Management Rep


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Contents Page

Content PageContents Page 1Requirements Report: Introduction 2Requirements Report: System

Description3

Requirements Report: System

Requirements4

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Requirements Report

Introduction:

%&e 'ature o( t&e Data)ase:

I propose to create a relational OLTP database created for a retail

store via Microsoft Access. The target store sells both parts for

computers and assembles them via an online store. The system

aims to provide an easy and convenient way to input, retrieve and

calculate data about a variety of subects such as orders,

employees, registered customers, prices and items in stoc!.

%&e Company*C"ient:

The company aims to provide a "uality service at an e#cellent price

with a speci$c focus on computer building enthusiast and beginners

ali!e with a wide variety of products at di%erent price ranges.

System Purpose:

The system aims to provide an easy and convenient way to input,

retrieve and calculate data about a variety of subects such as

orders, employees, registered customers, prices and items in stoc!.

+ser 'eeds:

The users of the system need a "uic!, convenient and e&cient way

of storing, retrieving, analysing and organising data into

information. The user's needs will di%er depending on the individual,

for instance a sales analyst will need a fast, convenient system to

display sales data which can then be transferred into various forms

such as graphs and charts etc. whereas employees will need a fastand simple way of storing data and sometimes retrieving it by

searching for members names(numbers etc.

System Scope:

The company's products will be readily available to be shipped

worldwide although the system scope will be relatively small due to

the niche mar!et the business caters too and the e#pense of

worldwide postage.

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Requirements Report

System Description:

Conte,t Diagram:

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Custom-mp"oye

Pending

Comp"eted .rders

and .rder.rder

Input

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'um)ers

specs and Input

StocSupp"ier

Input Stoc

'um)ers and

Co""ect Sa"es

Data ProductStoc Pending

.rders andcomp"eted orders

na"ysts

*

Mana e

0og in

Con/rme

d* Denied

0og in

Con/rme

d* Denied

C&ec 0og in

Detai"s

Data)as

Input .rders

Prices and Stoc

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Requirements Report

System Description:

Major Requirements:

)or this speci$c system *due to its multi+user nature a dedicated

server running Microsoft -indows erver with Microsoft /L erver,

Oracle or I0M 102 will be needed to host it. -ith an ever e#panding

business, a server tower style system will be able to manage large

amounts of data e&ciently in a way that allows multiple users to

access and update the database simultaneously. The other option as

a system would be a des!top database although it would be highly

unsuitable for this purpose as it is usually suited for singular userswith a comparatively small data 3ow.

System Requirements:

P&ysica" Requirements:

Microsoft Access 2456 standalone costs 7589 incl. :T as of the

58(55(58 and is compatible with -indows ;, < and


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Requirements Report

System Requirements:

Data*In(ormation Requirements:

All employees will have been trained to utili>e simple forms within

the system to input and search records along with proper

formatting(input mas!ing so that all data will be entered in a simple

system wide type according to the data being entered.

System .perations:

The system will perform multiple comple# operations and

calculations simultaneously whilst also being accessed by users to

store and retrieve information of di%erent types from a variety of

locales within the database. This is why there is a need for a server

tower as discussed above, with an e#ponentially increasing

customer base the system will need to perform more of these

operations concurrently.

Project ourna":

Entry 1, 6/11/14:

I was noti$ed on the proect and begun the Introduction section of

the @e"uirements report which can be found on page 2. I completed

The Cature of the 1atabase, Dompany(Dlient and ystem Purpose

sections of the report which all involved a small amount of research

into a typical small business database system. Epdated ProectFournal

Entry 2, 10/11/14:

Epon some more minor research I completed the introductory

section of the @e"uirements report and proceeded to map out my

proposed system by using a conte#t diagram in the ystem

1escription section of the report which can be found on page 6 of

this document. Epdated Proect Fournal.

Entry 3, 11/11/14:

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I $nished the ystem 1escription section of the re"uirements report

and wrote down the $nal, maor re"uirements for the proposed

system. I also researched the speci$c re"uirements and details

needed for the ystem @e"uirements section of the report on page

8. Epdated Proect Fournal.

Requirements Report

Project ourna":

Entry 4, 12/11/14:

I $nished research on the various speci$c needs of the system and

wrote down the Physical @e"uirements, Performance @e"uirements,

ecurity @e"uirements, 1ata(Information @e"uirements and ystem

Operations after $nding all prices, re"uirements etc. for the various

software and hardware I had selected for the system. Epdated

Proect Fournal.

Entry 5, 13/11/14:

I planned and created a :antt chart to trac! and record my progress

throughout the development of this system in order to meet

deadlines. Epdated Proect Fournal.

Entry 6, 17/11/14:

0egun Planning section of the re"uirements report which can be

found on page ;. I began the )easibility tudy of the Planning

section and proceeded up to the end of the chedule )easibility

section of the Planning stage. Epdated Proect Fournal.

Entry 7, 19/11/14:

0egun and $nished Operational )easibility section of the )easibility

report in the Planning section of this document.

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P"anning

6easi)i"ity Study:

Sc&edu"e 6easi)i"ity:

If new personnel need to e e!ployed t"en "ow long

w#ll t"at ta$e%

)or a new person to be employed the process should be

relatively simple and fast needing only to create a new record

in the employees table of the database and $lling in the

relevant details, this could also be done via a form but the

person inputting the data may want to see other employee

details too chec! for details such as names etc. that are the

same as the new employee.

&re t"e deadl#nes !andatory or are t"ey des#rale%

The deadlines set by the business are desirable as there is

already a wor!ing system in place although for this

assessment tas! they are mandatory so that IO can hand in

the assessment on time and avoid a mar! of 4.

If t"e pro'e(t r)ns o*er t#!e w"at are t"e

(onse+)en(es%

If the proect happens to run over the deadline the business

will need to continue as usual with their current solution until

the system is ready for use. 0esides an inconvenience this

would not have any severe conse"uences for the business as

it already has a wor!ing system running. Although there may

be some form of late fees or interest for the late

implementation of the system.

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Is #t poss#le to #nstall an #n(o!plete sol)t#on s"o)ld

deadl#nes not e !et%

An incomplete installation of the system is de$nitely not

desirable due to the inter+relationship between some tables.

The system would function to a point but full functionality and

features would depend upon all parts of the system beingimplemented together.

ow (an de*elop!ent of t"e sol)t#on e !on#tored to

*er#fy deadl#nes are #ndeed e#ng !et%

A ournal of events including a development road map could

be used to monitor the progress of the system and which

deadlines are or aren't being met. If this ournal was created

on a live sharing service such as :oogle 1rive then the

employer could chec! at any time on the progress of thesystem via the ournal.

P"anning

6easi)i"ity Study:

.perationa" 6easi)i"ity:

-oes t"e nat)re of t"e sol)t#on .t #n or (on#(t w#t"

t"e nat)re of ot"er syste!s t"at w#ll re!a#n #n pla(e%

The solution that I have proposed will wor! harmoniously with

other systems that will remain in place within the business but

also replace a lot of previously used separate systems

combining them into one e&cient system.

#ll t"e nat)re of wor$ ("ange for part#(#pants%

)or the maority of participants in this system the nature of

their wor! should change in a positive direction, ma!ing data

much more organi>ed and easily accessible and editable from

multiple locations and with little training.

Is tra#n#ng and s)pport a*a#lale and w#ll #t re!a#n

a*a#lale%

A few employees will be thoroughly trained for use of this

system and will then go on to train other employees in thebusiness until all employees are trained to use the system. As

long as each new employee is trained by another employee

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who !nows how to use the system properly training should

always be available.

Designing

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