sy nop school

7/27/2019 Sy Nop School

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Vijay Kumar YadavPGDCA 2nd Sem

1.Preface2.Acknowledgement3.Title of the Project.4.Objectives of the Project

5.Analysis6. Language(s) / Tools to be used.7.Feasibility Study8.System Requirements & Specification (SRS)9.Validation Checks10. Testing11. Data Structure (tables etc.)12. Logic Diagrams (DFD)

13. Module Description14. Images (Forms)15. Documentation and coding16. Output of the Project



The task of developing this project has been carried out in partial

fulfillment for the completion of PGDCA (2nd Sem). This gives us the

advantage of knowing corporate environment before thus help us to

prepare ourselves accordingly.

The project “School Fees Management” entitled “ABC SCHOOL” has

been developed as per the requirements of an institute regarding

registration, related fee payment, class record of a student & income of

school.

We put our efforts as best as possible we could in successful

completion of the project. We have looked into all the latest

technologies & features available for the development & creating

information in the form of TEXT, from the respective database & after

that the detailed study selected the tools as per as our requirement &

purpose of the project.

The project facilitates the user to get all the student and employee

information in the project. The project is mentioned for only thosepersons who know the user name & password, only they will be allowed to

enter s/w.



The Project named, ABC School Fees Management is a windows based

application made on VB.

Since the project had started, all my teachers, seniors and colleagues

have made valuable suggestions which have incorporated in making this

an attractive & informative project regarding our project requirements.I take this opportunity to express my gratitude to them. I acknowledge

our Director who has provided us enough support & lab facility while

making the project.

I express heartful gratitude to Mr . Mridul Bhardwaj took great pains

in going through the entire process and made valuable comments and

suggestions & was a constant encouragement.

I am very greatful to Ms.Kabita Tiwari,& Mr.Prakash Misra, who

always spread their valuable time to steer us through this project work

with smiling face.

The list also contains my colleagues and friends for helping me in the

preparation of rough sketches for the project and inspired me

throughout.

Finally, I thank the members of my family for their moral support and

encouragement to write & work on this project.

Vijay Kumar Yadav



SCHOOL FEES MANAGEMENT

abc SCHOOL



THE OBJECTIVES OF SCHOOL FEES MANAGEMENT PROJECT:-

The School Fees Management is basically concerned with the management of

Fees in School . The main problem they face is to manage the Student Fees,

Student Enrollment ,Student record maintenance and their regular updation,

List of Toppers, Monthly income received and others

To solve such type of problem I had made a hard attempt on “ Visual Basic “

to develop the “ School Fees Management Project “ .

This project is basically based on the “ School Fees Management “

containing Enrollment form , Fee form , and Provide facility for

Query about Student Information.

This project will provide the facility to get the details of students

who are going to take admission or who are already studying in the

school.

The project also provides the facility with updation of new arrival of

student or any other student.

Fees is Managed according to Old or New Student



There is a Menu in the MDI form that can be used to navigate to various

forms.

MDI FORM

ENROLLMENT FORM.

FEES FORM.

CLASS QUERY FORM

MONTHLY INCOME QUERY FORM

ENROLLMENT QUERY FORM

FEES BILL REPORT



LANGUAGES :-

Visual Basic : Visual basic is a window programming language that

has been developed at the Microsoft Corporation . Visual Basic is

a powerful programming language to develop sophisticated windows

programs very quickly .Visual Basic is one of the RAD (Rapid

Application Development) tools as it enables the programmer to

develop application very easily and very quickly. Visual Basic

application are very popular as front-end to many Client/Server

database system like SQL/Server ,Oracle etc. A Visual Basic user

interface consists of forms and objects .

Visual Basic is a programming language and any

application that is developed using Visual Basic can be made very

powerful by using code. Visual Basic like most programminglanguages uses variables have a name and data type .

Data Control:

Uses the Jet Database engine to retrieve data from jet databases

(Like MS ACCESS )and ISAM databases like FoxPro,Paradox

etc.This technology provides access to many database formats

,and enables us to write data aware applications without writingany code.



TERMS GOING TO HIGHLIGHT HERE ARE :-

• Objects & Control

•

Properties• Methods

• Events

• Form

• Functions

• Procedure

TOOLBARS :-

Visual Basic contains mainly following toolbars :-

• Standard

• Edit

•

Debug• Form Editor



PROCESSOR :-

Any processor of Pentium Series with at least 150 MHz processing

speed can run Visual Basic 6.0, generally processor with 300 MHz

speed is recommended for better results.

MEMORY SIZE :-

At least 2 GB of disk space is required for visual basic 6.0, with 16

MB RAM. But, the recommended is 64 MB RAM with 4.3 GB disk

space, for Visual basic 6.0, with complete MSDN library.

OPERATING SYSTEM :-

Windows 9X Series i.e. Windows 95 or above version of Windows

family is required for running Visual Basic 6.0.

OTHER SOFTWARE REQUIREMENTS :-

Some additional software’s may be required for listing or running

your application like Microsoft Transactions Server, Microsoft

Internet Explorer & Netscape Navigator etc.



After analyzing the requirements of our project we conducted a

feasibility study to know that these requirements (which are specified

during analysis phase) are feasible or not. Under feasibility studies we

have tried to know that what the user’s demonstration needs are.

We found we can be able to satisfy most of the requirements that a

hostel management will need. We can maintain their database

automated, we can reduce their operating cost, time at a considerable

instance.

We concentrate our attention on these two primary areas of interest :-

OPERATIONAL FEASIBILITY :-

We have developed software for ABC SCHOOL FEES MANAGEMENT.

This developed system drastically reduces the working time of the

employees involved in the management of the school.

TECHNICAL FEASIBILITY :-

The hostel will need just a computer system with at least a PIII

processor & 20 GB HDD. This capacity is sufficient for storage of data

& smooth running of software.



The following input data are required to be maintained by the system :-

• The Input & Output format should be of the form MM-DD-YYYY,where MM stands for month, DD stands for date & YYYY stands

for year.

• All the data is entered in Access through the form.

• Separate forms are provided to make entries for student fee

payment, earlier record, current month record & academic query.



Output in our system is provided through forms & legal enquiry which is

given in the manner i.e. which type & size of the information we give in

the related text.



1. Developing Platform :

The following hardware components were used in developing system:-

Processor Pentium IV 2.6 GHZ

RAM 256 MB

Monitor LG Color MonitorMouse ADCOM

Keyboard ADCOM

HDD 40 GB

Printer Laser jet, Ink jet

2. Implementation Platform :

The following are the minimum hardware requirement for

implementation of system :-

Processor Pentium III 1.2 GHZ

RAM 128 MBMonitor VGA Color Monitor

Mouse Logitech

Keyboard TVs Gold

HDD 20 GB

Printer Any



1. Developing Platform :

The following software was used in developing system :-

Operating System Windows 98/NT/2000/XP

Front End Visual Basic 6.0

Back End Microsoft Access

2. Implementation Platform :

The following are the minimum hardware requirements for

implementation of system :-

Operating System Windows 98/NT/2000/XPLanguage/Technology Visual Basic 6.0

DBMS Microsoft Access



This phase is essential before system testing. It includes the checking

of validity whether the entry to the system is valid or not.

We took some dummy data to check the validity of the system. It was

working well & as expected. However there were some logical errorsthat were found out after running that dummy data. All the modules,

forms, sub modules were containing valid features.



Testing of program consists of providing the programs with a set of

test slip I/P (or test cases) and opening if the program behaves

expected. It means we set the parameters after making the system &

see that it behaves as expected. If it is not the condition under which afailure accurse are noted for debugging & correction.

So the software testing is a critical element of software quality

assurance & represents the ultimate review of specification, design &

coding. During the making of this project we have passed through some

testing methods to be assure that the results are as expected or not.

The methods are given below :

BLACK BOX TESTING :

This is also called functional testing in which the structure of program

is not considered. It is called Black Box due to its nature.

The basis for deciding test cases in functional testing is the

requirements or specifications of the system or module.

The most obvious functional testing procedure is exhaustive testing,

which is quite impractical.



GLASS BOX TESTING :

It is the structural approach in which the test cases are generated

based on actual code of the program or module to be tested. The intentof structural testing is not to exercise all the different input or output

conditions but to exercise the different programming structures & data

structures used in program. To test structure of a program, structural

testing aims to achieve cases that will force the desired coverage of

different structures.



FEES DETAIL TABLE

FIELD NAME DATA TYPE DESCRIPTION

Receipt Number Number It contains receipt number.

Enrollment Number Number It contains Enrollment no.

Student Name Text It contains Student Name.

Fees Date Date It contains Fees date.

Amount Integer It contains amount .

Month Text It contains Month Name



REGISTRATION DETAIL TABLE

Field Name Data Type Description

Registration_ No Integer It Contains Enrollment .

Student_name Text It Contains Student Name

Father_name Text It Contains Father Name

Mother_name Text It Contains Mother Name

Date Of Birth Date It Contains Date Of Birth

Phone No. Text It Contains Phone No.

Home Address Text It Contains Home Address.

Father’s Occupation Text It Contains Father’s

Occupation

Class_ Applied _For Text It contains the class name

Applied for

Session Text Session applied for

Previous_School Text It contains Previous

Name school name



CLASS DETAIL TABLE

FIELD DATA TYPE DESCRIPTION

Enrollment No. Number It contains enrollment No.

Student Name Text It contains student name.

Class Text It contains class.

July Boolean It contains Month Name

August Boolean It contains Month Name

September Boolean It contains Month Name

October Boolean It contains Month Name

November Boolean It contains Month Name

December Boolean It contains Month Name

January Boolean It contains Month Name

February Boolean It contains Month Name

March Boolean It contains Month Name

April Boolean It contains Month Name

May Boolean It contains Month Name

June Boolean It contains Month Name



FEES MASTER TABLE

FIELD DATA TYPE DESCRIPTION

Class Text It contains Class Name

Tution_Fees Integer It contains Tution_Fees

Transport_fees Integer It contains Transport Fees

Computer_fees Integer It contains Computer_Fees

Diary Integer It contains Diary_Fees

Syllabus Integer It contains Syllabus_Fees

Late_Fees Integer It contains Late_Fees

Admission_Fees Integer It contains Admission_Fees

Annual_fees Integer It contains Annual_Fees

Exam_Fees Integer It contains Exam_Fees

Calendar Integer It contains Calendar_Fees

Misc Integer It contains Misc charges



CONTEXT LEVEL DIAGRAM SCHOOL FEES MANAGEMENT

SYSTEM

Student

Detail

Student Detail

Salary

Teacher

SCHOOL FEES

MANAGEMENT

SYSTEM

REGISTRATION

TEACHER’S

DETAIL FEES

ADMISSION



DFD FOR REGISTRATION

Form No.Data

SubmitRegistrationForm

Entrance TestForm

STAFFFORM

PROCESS

REGISTRATION

STUDENT



This application consists of only one main module. This module is

the MDI form, which provides a platform for the other forms of

this application with the help of different menus.

THE MAIN FORM :-

The main form deals with the links with other forms .It is an MDIform. It includes Menus through which we can switch to various

forms.

THE REGISTRATION DETAIL FORM :-

The registration form deals with the registration of the student.

It assigns Registration no. to new students and store it’s details

like what class and section has been allotted to a student , details

of his/her family and session of admission.

FEE’S DETAIL FORM :-

The fees detail form consist of fee’s detail of a student according

to their respective classes in which they are presently and

calculate fees amount according to the duration of the fees.Other fee’s like concession for toppers, admission fees annual

fees, exam fees etc. has been mentioned.

THE CLASS QUERY FORM :-

This form helps us to query about how many students are there in

a class .This forms also list the students of a particular class who



has paid the fees or not for the month given.It also shows the

list of toppers.

THE ENROLLMENT QUERY FORM:-

This form helps us to query about how many students

Are enrolled in the current session or earlier sessions.

THE MONTHLY INCOME QUERY FORM:-

This form helps us to query about how much amount school has

received from fees in a given month .



This project will further provide with library management also

of school .

This project will be more advanced in future and will providemore facility with handling full office management .

This project will also contains the transfer form in which the

student can take transfer to any school he / she likes .

This project will also further contain hostel form in which

students will get hostel facility.

This project will also further contains management of

Teachers and Staff Salary.



Data1.Recordset.Fields(2) = Text4.Text


Data1.Recordset.Fields(4) = DTPicker1.Value


Data1.Recordset.Fields(6) = Text9.TextData1.Recordset.Fields(7) = Text10.Text


Data1.Recordset.Fields(9) = Combo1.Text


Data1.Recordset.Update

Data2.Recordset.Fields(0) = num

Data2.Recordset.Fields(1) = Combo1.Text


Data2.Recordset.Update

MsgBox "Student Added in Class " & Combo1.Text

Command2.Enabled = False

Command1.Enabled = True

Load Form2

Form2.Show

End Sub

Private Sub Form_Load()

'MsgBox MonthName(Month(Date)) & year(Date)

Combo1.Text = ""

Combo1.AddItem "LKG"

Combo1.AddItem "UKG"

Combo1.AddItem "I"

Combo1.AddItem "II"

Combo1.AddItem "III"

Combo1.AddItem "IV"

Combo1.AddItem "V"

End Sub

Private Sub Text10_Change()

If Val(Text10.Text) = 0 Then

Text10.Text = ""

End If

End Sub



Fee Receipt Form

Dim rs As ADODB.Recordset

Dim dt As Integer

Dim topper As Boolean

Private Sub Command1_Click()Data1.Recordset.FindFirst Registration_no = Text2.Text

Text3.Text = Data1.Recordset.Fields(1)

Text4.Text = Data1.Recordset.Fields(2)

End Sub

Private Sub cmdadd_Click()

Load Form5

Form5.Show vbModal

Dim num As Integer

Set cn = New ADODB.Connection

Set rs = New ADODB.Recordset

cn.Open "C:\VNS\School.mdb"

rs.Open "select * from feesrecieptdetail", cn, 3, 3

rs.MoveLast

num = rs.Fields(0)

num = num + 1

Text1.Text = numText2.Text = ""

Text4.Text = ""

Text8.Text = ""

Text9.Text = ""

Text10.Text = ""

Text11.Text = ""

Text12.Text = ""

Text13.Text = ""

Text14.Text = ""

Text15.Text = ""

Text16.Text = ""

Text17.Text = ""

Text18.Text = ""

Text19.Text = ""

Text20.Text = ""

Text3.Text = ""

Text6.Text = ""

txtMonthFrom.Text = ""



Combo1.Text = ""

End Sub

Public Sub cmdreport_Click()

On Error Resume NextSQL = "DELETE FROM TEMP"

cn.Execute SQL

SQL = "Insert into Temp values(" & Text1.Text & "," & Text2.Text & ",'" & Text3.Text

& "','" & Text4.Text & "','" & Text6.Text & "','" & Label23.Caption & "','" &

txtMonthFrom.Text & "','" & Combo1.Text & "','" & Text8.Text & "','" & Text9.Text &

"','" & Text10.Text & "','" & Text11.Text & "','" & Text12.Text & "','" & Text13.Text &

"','" & Text20.Text & "','" & Text14.Text & "','" & Text15.Text & "','" & Text16.Text &

"','" & Text17.Text & "','" & Text18.Text & "','" & Text19.Text & "','" & total.Text & "')"

'MsgBox SQL

cn.BeginTrans

cn.Execute SQL

cn.CommitTrans

Unload DataEnvironment1

DataReport1.Show

End Sub

Private Sub Form_Load()

Combo1.AddItem "January"

Combo1.AddItem "February"

Combo1.AddItem "March"

Combo1.AddItem "April"

Combo1.AddItem "May"

Combo1.AddItem "June"

Combo1.AddItem "July"

Combo1.AddItem "August"

Combo1.AddItem "September"

Combo1.AddItem "October"

Combo1.AddItem "November"

Combo1.AddItem "December"

Label23.Caption = Date

End Sub

Private Sub GRANDTOTAL_Click()



total = Val(Text8.Text) + Val(Text9.Text) + Val(Text10.Text) + Val(Text11.Text) +

Val(Text12.Text) + Val(Text13.Text) + Val(Text14.Text) + Val(Text15.Text) +

Val(Text16.Text) + Val(Text17.Text) + Val(Text18.Text) + Val(Text19.Text) -

Val(Text20.Text)

End Sub

Private Sub ShowFees_Click()

Dim mondiff As Integer

Dim mon As String

Dim year As Integer

Dim mon2 As String

Dim val2 As String

Dim val1 As String

d = 1

mon = txtMonthFrom.Text

year = 2002

val1 = d & "/" & mon & "/" & year

mon2 = Combo1.Text

val2 = d & "/" & mon2 & "/" & year

dt = Month(val2) - Month(val1) + 1

If dt < 0 Thendt = Month(val2) + Month(val1) - 1

End If

mondiff = Month(Date) - Month(val1)

If mondiff < 0 Then

mondiff = 0

End If

dataFees.Recordset.FindFirst "[Class]='" & Text6.Text & "'"

If DataMaster.Recordset.NoMatch = True Then

MsgBox "NOT Found"

End If

If txtMonthFrom.Text = "July" Then

Text8.Text = dt * dataFees.Recordset.Fields(1)



Text11.Text = "20"

Text12.Text = "20"

Text13.Text = dataFees.Recordset.Fields(6) + mondiff * 50



If Form5.Option1 Then

Text14.Text = "1500"

Else

Text14.Text = "0"

End If Text15.Text = "500"

Text16.Text = "50"

Text17.Text = dataFees.Recordset.Fields(10)

Text18.Text = "20"

Text19.Text = "200"

If topper = True Then

Text20.Text = dataFees.Recordset.Fields(1) / 2 * dt

Else

Text20.Text = "0"

End If

ElseIf txtMonthFrom.Text = "Oct" Then





Text12.Text = dataFees.Recordset.Fields(5)Text13.Text = dataFees.Recordset.Fields(6) + mondiff * 50




Text17.Text = "150"





Else

Text20.Text = "0"

End If

ElseIf txtMonthFrom.Text = "Mar" Then











Text16.Text = dataFees.Recordset.Fields(9)Text17.Text = "150"





Else

Text20.Text = "0"

End If

Else








Text15.Text = dataFees.Recordset.Fields(8)Text16.Text = dataFees.Recordset.Fields(9)






Else

Text20.Text = "0"

End If

End If

Unload Form5

End Sub

Private Sub Text2_LostFocus()

Dim m As Boolean

DataMaster.Recordset.FindFirst "[Registration_no]=" & Trim(Text2.Text)

If DataMaster.Recordset.NoMatch = True Then



MsgBox "NOT Found"

End If

Text3.Text = DataMaster.Recordset.Fields(1)

Text4.Text = DataMaster.Recordset.Fields(2)

dataClass.Recordset.FindFirst "[Registration_no]=" & Trim(Text2.Text)If DataMaster.Recordset.NoMatch = True Then

MsgBox "NOT Found"

End If

Text6.Text = dataClass.Recordset.Fields(1)

topper = dataClass.Recordset.Fields(15)

For I = 3 To 14

m = dataClass.Recordset.Fields(I)

If m = False Then

If I = 3 Then

txtMonthFrom.Text = "July"

Exit For

End If

If I = 4 Then

txtMonthFrom.Text = "Aug"

Exit For End If

If I = 5 Then

txtMonthFrom.Text = "Sep"

Exit For

End If

If I = 6 Then

txtMonthFrom.Text = "Oct"

Exit For

End If

If I = 7 Then

txtMonthFrom.Text = "Nov"

Exit For

End If

If I = 8 Then



txtMonthFrom.Text = "Dec"

Exit For

End If

If I = 9 ThentxtMonthFrom.Text = "Jan"

Exit For

End If

If I = 10 Then

txtMonthFrom.Text = "Feb"

Exit For

End If

If I = 11 Then

txtMonthFrom.Text = "Mar"

Exit For

End If

If I = 12 Then

txtMonthFrom.Text = "Apr"

End If If I = 13 Then

txtMonthFrom.Text = "May"

End If

If I = 14 Then

txtMonthFrom.Text = "Jun"

End If

End If

Next

End Sub

Private Sub Update_fees_Click()

cn.Execute "Insert into feesrecieptdetail values('" & Text1.Text & "','" & Text2.Text &

"','" & Text3.Text & "','" & Text6.Text & "','" & Date & "'," & Val(total.Text) & ",'" &

MonthName(Month(Date)) & "')"

End Sub

Private Sub Update_stu_Click()



ElseIf I = 9 Then

dataClass.Recordset.Edit

dataClass.Recordset.Fields(I) = 1

dataClass.Recordset.Update

ElseIf I = 10 Then




ElseIf I = 11 Then




ElseIf I = 12 Then




ElseIf I = 13 Then

dataClass.Recordset.EditdataClass.Recordset.Fields(I) = 1


ElseIf I = 14 Then




End If

End If

fg = fg + 1

Else

Exit For

End If

Next

End Sub

Class Query Form



Private Sub Command1_Click()

If Class_cmb.Text <> "" And fees_cmb = "" And month_cmb = "" Then

Adodc1.RecordSource = "Select Registration_no,Stu_name from Class where class='" &

Class_cmb.Text & "'"

DataGrid1.ClearFieldsAdodc1.Refresh

End If

If fees_cmb.Text = "Paid" Then

Adodc1.RecordSource = "Select Registration_no,Class,Stu_name from Class where

Class='" & Class_cmb.Text & "'" & " and " & month_cmb.Text & "=true "

Adodc1.Refresh

ElseIf fees_cmb.Text = "Not Paid" Then

SQL = "Select Registration_no,Class,Stu_name from Class where Class='" &

Class_cmb.Text & "'" & " and " & month_cmb.Text & "=false"

MsgBox SQL

Adodc1.RecordSource = SQL

Adodc1.Refresh

End If

End Sub

Private Sub Command2_Click()SQL = "Select Class,Stu_name from Class where Topper=true "

MsgBox SQL

Adodc1.RecordSource = "Select Class,Stu_name from Class where Topper=true"

Adodc1.Refresh

End Sub



Registration Form


If Combo1.Text = "" And Combo2.Text = "" ThenMsgBox "Entered Wrong Query"

ElseIf Combo1.Text = "" And Combo2.Text <> "" Then

SQL = "Select * from master where Session='" & Combo2.Text & "'"

MsgBox SQL

Else

SQL = "Select * from master where class_applied_for='" & Combo1.Text & "'" & " and "

& "Session='" & Combo2.Text & "'"

MsgBox SQL

End If

Data1.RecordSource = SQL

'Data1.Recordset.Requery sql

Data1.Refresh

End Sub

Fee ReceiptQuery form


Dim mon As String

Dim amount As Long

Dim class As String

Set cn = New Connection

cn.Open "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=C:\VNS\School.mdb;Persist

Security Info=False"

SQ1 = "delete from temp2"

Data1.RecordSource = "Select * from FeesRecieptDetail where Month='" & Combo1.Text

& "'"

Data1.Refresh'On Error Resume Next

cn.BeginTrans

cn.Execute SQ1

cn.CommitTrans

For a = 1 To Data1.Recordset.RecordCount

mon = Data1.Recordset.Fields(6)

amount = Data1.Recordset.Fields(5)

class = Data1.Recordset.Fields(3)

SQL = "Insert into Temp2 values('" & mon & "'," & amount & ",'" & class & "')"



OUTPUT

sy nop school

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