“As school board leaders, every effort will be made to improve communications with component districts, educate the districts on the benefits of a BOCES and build strong relationships through engagement.”

Goal #3

Special Services

• Special Services and the Lower Hudson Association of Pupil Personnel Administrators co-sponsored April workshop on legal issues for special educators.

Special Services (cont’d.)

• Phyllis Rizzi helped found BOCES chapter of Special Education PTA

• Public Information has been producing slideshows and videos of BOCES events for 2 years, when possible. Slideshow made this month of the American Dreamer Awards.

Career Services

• Career Services TV/Video Production teacher Tony Ely worked with MSG Varsity to get SWBOCES videos posted on a regular basis on the MSG Varsity schools website.

Career Services (cont’d.)

• November 2011, Career Services, the LHRIC & Public Information worked together to plan visit of John Lennon Bus to Valhalla campus & secure local press coverage. Collaboration at its best.

Press Coverage & More Journal News

Main Street

Elmsford Superintendent

Dr. Barbara Peters’ Blog

Online forum about the Beatles

Rochester Democrat and Chronicle

Avid Blog

Coverage of Sunday’s car show at Career Services

Adult and Community Services• Premiere of “In Waiting,”

film made by Incarcerated Youth Program students w/Jacob Burns Film Center. A packed house at the premiere, which was also attended the Westchester County Corrections Commissioner.

SWBOCES website story and embedded video

• The Center and Public Information are also working together this summer on an overview video of the Center’s programs

Press CoverageMain Street

Patch

Inside Chappaqua

YouTube – since February, film has received 454 views; trailer, 650 views

Professional Development & Curriculum Support

District visits to: Byram Hills Elmsford Greenburgh 7 Greenburgh North Castle Greenburgh-Graham Hastings-On-Hudson Hawthorne Cedar Knolls Irvington Mount Vernon Pelham

• Pleasantville

• Port Chester-Rye

• Rye City

• Rye Neck

• Valhalla

• White Plains

Professional Development (cont’d.)

Supporting Districts as They Race to the Top

New catalog format (hard copy and electronic) designed to help districts understand Regents Reform Agenda goals

E-mail blasts about upcoming courses sent regularly

Regular outreach to inform districts about learning opportunities

Professional Development (cont’d.)

Collaboration

Curriculum Council held monthly, providing opportunity to share information & showcase good things being done in districts. 27 districts have attended

Race To The Top Liaison meeting; focus group meetings for principals

Preparing survey to identify district needs for future learning opportunities

Interscholastic Athletics

• Building a new Best Practices in Athletics website

Lower Hudson Regional Information Center

• Using webinar technology, the LHRIC and Public Information have launched introductory video webinars to introduce the RIC’s new programs.

The LHRIC also:

• Conducted formal group and individual introductory sessions to LHRIC services and programs for new superintendents.

• Participated as members of school district technology planning committees• Built annual 793 Plan to collaborate with all 3 BOCES for regional planning• Held 3 LHRIC Advisory Committee meetings, which provide districts an

open forum for direct input and feedback regarding LHRIC services and initiatives.

LHRIC (cont’d.)• Worked closely w/Public Information to

produce Alliance, quarterly newsletter on K-12 educational technology initiatives

• Distributed weekly Ed Tech News email blasts to district Top 4 (CSA, ASI, SBO, DOT) administrators

• Developed new LHRIC Services Guide• Created social media presence via:

Facebook, Twitter, and Blog • Conducted annual Tech Expo conference

for 300 educators and administrators to share best practices

• Published annual Metrics Report, assessment summary of LHRIC service performance

• Collected feedback via annual District Satisfaction Survey

• Held regular User Group meetings for all major services.

LHRIC (cont’d.)

• Veterans Day 2011, LHRIC held unique videoconference between US war veterans & students from variety of districts. Public Info arranged for Career Services TV Production class to videotape. Coverage in Journal News, Patch, Main Street.

Business Office

Budget Advisory Committee formed

Composed of Superintendents & Business Officials

Represents all components

Provide input & direction on budget, other fiscal matters

Created district-specific AS-7 template with current year info

Revised expenditure projections are in state database

BOCES Aid Projections updated

Informed all districts of BOCES aid estimates

Business Office (cont’d.)

Created district contact list for distribution of high-cost report

Created online enrollment process for participation in cooperative bids

Created email list of Accounts Receivable contacts

• With help of Public Information, post online “interactive” version of Budget Book, saving on $1,250 a year in printing costs

Business Office (cont’d.)

Human ResourcesHeld Benefits Open Houses in

numerous BOCES locations for past 5 years.

Acquired & administer fingerprinting system at Berkley Drive

Weekly HR email blast sent to SWBOCES Leadership Team members

HR section of BOCES website updated over past 5 years w/info for employees, including forms once accessible only by calling HR

Human Resources (cont’d.)

• Acquisition of WinCapWeb now makes it possible for all employees to see paycheck stubs, print W-2s, track absences & days, etc.

Public InformationAssisted Lower

Hudson Council of School Superintendents with major December event & press conference regarding Mandate Relief initiative

(at no charge!)

Public Information (cont’d.) districts using Public Information

services up from 5 in 2009 to 9 in 2012.

at forefront in providing district social media services (Facebook, Twitter and YouTube)

Maintain SWBOCES Facebook page (159 likes), Twitter feed (210 followers), and building SWBOCES LinkedIn company page (218 followers).

Assisted Mamaroneck, Pleasantville & Dobbs Ferry in creating social media channels/training their PR personnel.

Public Information staff serves on 4 communications committees – BOCES, Greenburgh, Elmsford, White Plains.

Public Information (cont’d.)

• 12 state and national awards 2010-2012. • Presentations on digital public relations: past five

NSPRA conferences, NYSSBA 2010 & 2011, NYSCOSS 2010, and New York State PTA 2011.

• Evelyn McCormack named 2010 U.S. “Frontrunner”by National School PR Association for work in digital public relations.

• Completed a 20-page Strategic Communications Plan this year.

Resources BOCES SEPTA Website: http://www.swboces.org/Special-Education.cfm?subpage=624

American Dreamer Awards slideshow: http://www.swboces.org/news.cfm?story=456

SWBOCES on MSG Varsity: http://www.msgvarsity.com/westchester/sw-boces-hosts-chinese-educators-1.901249

“The Best I Can Be” on YouTube: http://www.youtube.com/watch?v=vS4bOnwweJk

Alliance newsletters online: http://www.lhric.org/resources.cfm?subpage=156

SWBOCES LinkedIn company page: http://www.linkedin.com/company/537160?trk=tyah

SWBOCES on Facebook; https://www.facebook.com/swboces

SWBOCES on Twitter: https://twitter.com/#!/SWBOCES

“In Waiting” story and video: http://www.swboces.org/popup_info.cfm?story=437

Budget Book online: http://www.swboces.org/BusinessOffice.cfm?subpage=702

• NSPRA Frontrunner story: http://www.nspra.org/nspra-front-runner-evelyn-mccormack

Thank You!

Kathy Kelley, Business Office

John Hall, Lower Hudson Regional Information Center

Evelyn McCormack, Public Information

This entire Powerpoint can be found online here: https://www.slideshare.net/SWBOCES