Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice

Supporting Learners in Practice Guidance Note Elective placements V01

Date Issued

Issue 1 – Nov 18

Issue 2 – Nov 19

Planned Review

Nov 21

SLP-PGN-01 Part of CNTW(C)60

Supporting Learners in Practice policy

Author/Designation Practice Placement Facilitators (PPF) – Pauline Carr, Corinna Thompson

Responsible Officer / Designation

Anne Moore

Group Nurse Director Safer Care, Director of Infection Prevention and Control

Contents

Section Description Page No

1 Introduction 1

2 Procedure 2

Appendices attached to PGN

Document No:

Description

Appendix 1 Application Form

Appendix 2 Agreement

Appendix 3 Pre placement checklist

Appendix 4 Induction

Appendix 5 Evaluation

1 INTRODUCTION

1.1 Many health related courses require completion of specific placements in

practice, during which competencies need to be achieved.

The Trust is committed and keen to support practice placements from both local and out of area sources. These placements are available for people 17 years and over. The Trust will endeavour to provide suitable and practical placements whenever requested, however this may not always be possible due to existing contractual obligations.

1.2 The existing contractual obligations of Cumbria, Northumberland Tyne and

Wear NHS Foundation Trust (CNTWFT) will not be covered in this PGN. 1.4 At all times the safety and dignity of patients, staff and individuals on placement

will be maintained and appropriate steps taken to ensure all parties are aware of their roles and responsibilities with regards to placements.

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2 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust SLP-PGN-01 – Elective Placements V01-Iss1-Nov18 Part of –CNTW(C)60 Supporting Learners in Practice

1.5 This process does not cover access for medical students, which is co-ordinated through the Medical Education Centre.

1.6 All placements will be charged as outline in Appendix 1 2 Definition of Term 2.1 Placements – A period of time when a learner is designated to a particular

service or person

3 PROCEDURE 3.1 Prior to Placement 3.1.2 All placement areas will have been audited by a Practice Placement Facilitator

and assessed as competent to take students and provide placements. 3.1.3 All students wishing to apply for a placement will be expected to complete the

forms for application (Appendices 1,2, 3) which should be submitted to:

Practice Placement Facilitator Top Floor, The Avenues,

St Nicholas Hospital Jubilee Road Gosforth Newcastle NE3 3XT

Placements cannot progress without the application and appendices being signed by all parties.

3.1.4 The student will need to provide evidence of a Disclosure and Barring Service

(DBS) check before an offer is made. This may be via the Higher Education Institute (HEI).

3.1.5 The student must meet the requirements of Health Education North East

(HENE) pre placement checklist. 3.1.6 All requests for placements will be treated in a fair and consistent way, thus

promoting the Trust’s commitment to Equal Opportunities. 3.1.7 Practice Placement office will confirm placements with the student and maintain

records of all students on placement. 3.1.8 Uniforms will not be provided. Learners will be expected the contact their

placement prior to their start date to ascertain appropriate dress code.

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3 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust SLP-PGN-01 – Elective Placements V01-Iss1-Nov18 Part of –CNTW(C)60 Supporting Learners in Practice

3.2 Placement time 3.2.1 Students will be required to attend Trust Induction (2 days) at the beginning of

their placement. 3.2.2 On the first day the student should be given a Local Induction in line with the

checklist provided in Appendix 4 3.2.3 All learners should bring with them all forms of identification, including a photo

ID. Photographic ID must be carried by them at all times while on Trust premises.

3.2.4 The Trust has Public Liability and Employer Liability insurance which covers

students who are on placement. Copies of this are available from Corporate Services.

3.2.5 When a student is on placement the Trust has the same responsibilities for their

health, safety and welfare as for all employees. Under health and safety law these students will be regarded as employees and covered by Trust Insurance arrangements. Mentor/Supervisors/ Educators will be responsible for ensuring that appropriate safeguards and controls are put in place to ensure the health and safety for all the individuals undertaking practice placements in the Trust.

3.2.6 Students are expected to comply with Trust policies. 3.2.7 Breaches of confidentiality will result in disciplinary procedures in collaboration

with the host HEI. 3.2.8 The mentor/supervisor/educator will complete the Supervisors report Form and

other required documentation as required by the HEI. 3.2.9 At the end of the placement the Student will complete an Evaluation Form.

These should then be reviewed and discussed between the Mentor/Supervisor/Educators and Student.

3.3 Post placement 3.3.1 Evaluation results should feed into service team meeting 3.3.2 Copies of evaluation forms should be forward to PPF. 3.3.2 PPF will collate evaluations and report themes to the appropriate Education

Forum. 3.3.3 PPF will monitor applications from HEIs and report to Directors re potential

contracts.

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Appendix 1 Application Form

4 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 1- Application Form SLP-PGN-01 – Elective Placements V01-Iss1-Nov18 Part of –CNTW(C)60 Supporting Learners in Practice

PERSONAL DETAILS

Data Protection Act 2018

In order to facilitate a work experience placement with the Trust we need to collect information about you. We only collect information that is needed in order to arrange a placement and we do not routinely share this information with any third parties. Information about you may be shared where there is a legal authority in place i.e. safeguarding purposes. We process this data in line with data protection legislation. If you would like to know more about the processing activities of the Trust, you can access the Trust’s Fair Processing Notice https://www.CNTW.nhs.uk/foi/data-protection/ or if you have any queries, you may contact the Data Protection Officer for the Trust on DPO@CNTW.nhs.uk. Surname: …………………………………………. …………..Title:……… …………………… Forenames:……………………………………………………………………………………………. Address for Correspondence:………………………………………………………………………. ……………………….. ………………………………………………………………………………. ……………………………………………………………. Postcode:……………………….. Telephone Number: ……………………………………. Date of Birth:………………….... Email address:………………………………………………………………………………………. NEXT OF KIN Full Name:…………………………………………………………………………………………… Contact Telephone Number(s):……………………………………………………………………. Email address:………………………………………………………………………………………. DETAILS OF COLLEGE/UNIVERSITY Name of College/University:…………………………………………..………………………….. Address: ……………………………………………………………………………………………. ……………………………………………………………………………………………………….. Name of Careers Advisor/Tutor:…………………………………………………………………..

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Appendix 1 Application Form

5 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 1- Application Form SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

Telephone Number of above:………………………………………………………………………… Email Address:………………………………………………………………………………………. Is this the billing address? YES NO If no please provide alternative address Address.....…………………………………………………………………………………………. ………………………………………………………………………………………………………. EXPERIENCE REQUIRED Dates of Placement: ……….……………………………………………………………………… Area/Department Required:……..………………………………………………………………… Type of Placement…………………………………………………………………………………. Why would you like a placement in CNTWFT……………………………………………………..

…………………………………………………………………………………………………………

…………………………………………………………………………………………………………..

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Appendix 2

6 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 2 - Agreement SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

PLEASE ARRANGE FOR THE AGREEMENT TO BE SIGNED OVER THE PAGE

Responsibilities of CNTW Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (CNTW) will provide:

Supervised education and training in the workplace by an appropriately qualified mentor

Sufficient adequate supervision from appropriately qualified staff

All appropriate equipment, materials, staff and other facilities required

CNTW will

Carry out any necessary risk assessment to ensure the health and safety of the student whilst on placement or when visiting patients in their home environment

Endeavour to provide the student with the opportunities and experience to fulfil their agreed objectives

Have the right to suspend any placement without notice in the case of a deemed emergency and undertake to try and find an alternative placement for the student

Ensure the standards and supervision relating to the placement conform to standards specified by the Nursing and Midwifery Council or successor organisation

Have the right to exclude the student from the placement immediately if there is a deemed risk from the students health or behaviour to the student or to patients or hospital staff. In this event, CNTW will immediately contact the named person at the HEI as per page 2

Responsibilities of the HEI

The HEI named will:

ensure the pre-placement checklist (Appendix 1b) has been completed before the named student can commence the placement

Inform CNTW immediately if anything is shown on the Disclosure and Barring check service. CNTW have the right to refuse any application if the result is shown to make the applicant unsuitable for placement with the chosen setting. CNTW will provide a written response within 21 days with the reason why the application was refused.

Responsibilities of the student

The student named will:

Follow, at all times, the Nursing and Midwifery Council guidance on professional conduct by student nurses

Any sickness absence must be reported to both CNTW mentor and HEI contact

Students are not entitled to any holiday leave, other than statutory leave, during the full duration of the placement. Any requests for leave in exceptional circumstances should be discussed with placement mentor in the first instance and negotiated with HEI contact.

Attend CNTW two day induction course before starting placement

Follow CNTW policies and procedures when on trust premises or acting in the capacity of a trust employee in a community setting

Students should carry photographic ID at all times while on Trust premises.

Uniforms will not be provided and the student is responsible for contacting the placement prior to their start date to ascertain appropriate dress code.

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Appendix 2

7 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 2- Agreement SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice

Grievance Procedure Any grievance from the student relating to quality of the placement should firstly be discussed with placement mentor/ manager

Should the students behaviour be deemed to require disciplinary action by the CNTW placement mentor, details will be passed to the HEI to be dealt with in accordance with their own disciplinary policy. If the disciplinary action was due to actions relating directly to clinical care, CNTW would follow CNTW policy. In both situations the other party would be informed and involved at all points.

General Clauses All parties agree that this arrangement does not constitute a joint venture or partnership. Service Charge £3,175 per WTE for this placement. (£15 per day) An invoice will be issued for the full amount due on commencement of the placement. No refunds will be issued if the student does not complete the placement through non-attendance or in the event CNTW have to remove the student from the placement due to misconduct or deemed risk from the student. In the event CNTW are required to cancel a placement a refund will be given for the remaining term of the placement. I have read and understood the above requirements: Signed: ……………………………………………………Date: ………………………… (Student) Please obtain the following signatures (if under 18 years of age) PARENT/GUARDIAN I give permission for my son/daughter _______________________ to attend the Cumbria, Northumberland, Tyne & Wear NHS FoundationTrust during the placement and I confirm that s/he is not suffering from any complaint, which might create a hazard to him/herself or to those working with him/her Signed: ………………………………………………… Date: ………………………… UNIVERSITY ADVISOR I give permission for _________________________________ to attend the Cumbria, Northumberland, Tyne & Wear NHS Foundation Trust during the placement. I authorise CNTW to invoice for this student as per service charge above. Signed: ………………………………………………. Date: …………………………

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Appendix 3

8 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 3 – Pre-placement Checklist SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice

To be completed by the College/University

Standard Pre Placement Requirement Checklist Prior to Students Commencing

Placements

Name of HEI: Name of Student:

Placement Area:

1 Checks Completed

Notes

Pre-placement checks

ID

Qualification Checks

References

DBS

Right to Work (Work permit requirements)

2 Occupational Health Checks

Initial Screening including Health Questionnaires

Immunisations/Vaccines

BCG Vaccination

BCG Scar Check

Hep B Immunisations

Other Vaccinations

Hepatitis A vaccine

Post vacc serology Hep B

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Appendix 3

9 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 3 – Pre-placement Checklist SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

MMR vaccine

DTP vaccine

VZV - Given unless definite Hx of chickenpox

Bloods

Sickness Absence

Workplace Assessments – inc notification of any reasonable adjustments required

Needlesticks/Accidents

GP Reports (only to any related circumstances)

3 Pre Placement Training by HEI

Infection Control

Uniform and clothing requirements

Moving and Handling

Fire Prevention

Security

Personal Safety inc. breakaway training

Confidentiality

Whistleblowing

4 Placement area contact person for each NHS

Organisation

5 Risk management and Clinical Governance checks

Information Governance (IG) http://www.igte-learning.connectingforhealth.nhs.uk/igte/index.cfm?

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Appendix 4

10 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 4 – Induction SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

Placement Induction Checklist

Date Completed

1 Introductions to staff

2 Layout of department - location of facilities such as kitchen, toilet etc

3 Good Housekeeping

4 Overview of the Trust

5 Structure of department

6 Hours of work

7 Fire Procedures

8 Health & Safety Policy - discussion of risk assessment - smoking regulations

9 Location of relevant department information - policy files, local protocols, procedures etc

10 Links with other teams/departments

11 Objectives of placement

12 Key policies relevant to service i.e. safeguarding

13 Confidentiality

Signed: ……………………………………………………….. Date: ………………… Student Signed: ………………………………………………………. Date: ………………… Supervisor

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Appendix 5

11 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 5 – Evaluation Form SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

Evaluation Form

WORK PLACEMENT EVALUATION FORM

To enable us to assess how useful you found your work placement with this Trust, it would

be very helpful if you would answer the following questions. This information may be used to

develop programmes for future students.

1 What did you hope to learn from your placement?

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

2 Has this been achieved? YES/NO

3 Do you feel your placement has given you a better understanding of the work that is

undertaken by the Trust? YES/NO

If no please give details:

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

4 Do you feel the structure of the placement was: Satisfactory/Unsatisfactory

5 Which part of the placement did you find most interesting?

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

6 Which part of the placement did you find least interesting?

……………………………………………………………………………………………………………

…………………………………………………………………………………………………

…………………………………………………………………………………………………

7 Is there anything else you would like to have done/seen/been informed about during

your placement?

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Appendix 5

12 Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust Appendix 5 – Evaluation Form SLP-PGN-01 – Elective Placements V01-Iss2-Nov19 Part of –CNTW(C)60 Supporting Learners in Practice - V01

……………………………………………………………………………………………………………

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8 Do you feel it would have been useful to have been provided with any more

information before your placement?

……………………………………………………………………………………………………………

…………………………………………………………………………………………………………..

9 Has your placement influenced your choice of career in any way? YES/NO

If yes please explain how?

……………………………………………………………………………………………………………

……………………………………………………………………………………………………………

10 Please add any other comments you feel would be helpful:

……………………………………………………………………………………………………………

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Thank you for completing this questionnaire.

Signed: ………………………………………………. Date: …………………………

Student

Forms should be returned to the mentor/ manager of the placement.