supplier’s manual annex for gdl location

SUPPLIER’S MANUAL ANNEX FOR

GDL LOCATION

© Continental GDL 2014 Effective as of: Version: 2.0 of 32 July 1

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CHAPTER

1. PURPOSE

2. CONTENT

3. COMMUNICATION BY EDI 3.1 E-MAIL requirements

3.2 EDI Transactions

3.3 Trade Partner Data

3.4 Web EDI

3.5 Delivery Addresses

3.6 EDI Contacts

4. SHIPMENTS

4.1 Direct Shipments

4.1.1 Custom Brokers

4.2 Shipments through a Logistic Consolidate Center (HUB)

4.2.1 Shipping Process

4.3 Shipments through a Third Party Local Warehouse (VMI)

4.3.1 Testing Process

4.3.2 Pull-in Procedure

4.3.3 Stock Management

4.3.4 Reception, Storage & Inventory Procedure

4.3.5 Documentation

4.3.6 Actual Third Party Local Warehouses

4.3.7 Payment

4.4 Premium Shipments

4.4.1 Incoterms

5. INVOICING

5.1 Example Invoice

5.2 Invoice Payments

6. LABELING 6.1 2D PDF417 Label

6.2 2D PDF417 Label Contact

7. PACKING LIST

8. TRADE AGREEMENT & AALA – SUPPLIER REPORTING CONTENT

REQUIREMENT

8.1 NAFTA Certificate of Origin

8.2 American Automotive Labeling Act (AALA)

8.3 Country of Origin

8.4 Request for product specific data

9. MATERIAL RETURN

9.1 Over shipments

9.2 Quality Issues

10. SUPPLIER PERFORMANCE RATING

10.1 User & Password

10.2 Performance Monitor at Supply On

10.3 Months with no results


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10.4 Individual Performance report values

10.5 Delivery Performance

10.6 Service criterion value

10.7 Enter action plan

10.8 Instructions to interpret our evaluation homepage


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Please refer to our Supplier Global Manual http://www.conti-online.com

The content of this Annex applies only to our Location GDL.

1 Purpose

Our business performance is based on the logistical reliability, which is determined by

how we co-operate with our suppliers. This manual is made to improve and ensure this

process. It describes the main issues of co-operation in our Guadalajara Location and it is

intended to support our suppliers by offering summarized, binding information.

2 Content

This manual covers the following key elements of our logistics operations: The

communication standard EDI, cancellations, shipments (incl. packaging and return of

material), additional costs, image ranking, third party local warehouse, sourcing

committee and finally the contact persons at Continental Automotive Guadalajara Facility la

Tijera and Facility Periferico.

3 Communications by EDI (Electronic Data Interchange) NOTE: THIS CHAPTER IS NOT EXCLUSIVE FOR EDI SUPPLIERS, IT IS

MANDATORY FOR ALL SUPPLIERS

3.1 E-MAIL Requirements

While setting up either of the connections (EDI/ WEB EDI) you would be asked for an

email address in which you will be receiving our requirements each week through our

system.

The email address that you would see when receiving our requirements is:

[email protected]

However, it is important that you remember not to reply to this email address

regardless the issue.

Confirmations or questions regarding the requirements received in your email address

must be attended with your MRP controller.

If you do not know the name of your controller, you can see it in the upper right corner of

the release.

The releases will be send in a PDF format, if you do not have acrobat please log on to

http://www.adobe.com and download an application free of charge.

http://www.conti-online.com/

mailto:[email protected]

http://www.adobe.com/


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3.2 EDI Transactions

There are at least 3 transactions considered obligatory for our suppliers (summary):

ID Transaction Purpose Receive

by

supplier

Send by

supplier

Frequency

830

DELFOR

Planning

Schedule

Firm and/or forecast

by part number for

up to 52 weeks.

Weekly buckets.

Forecast subject to

changes, firm

information

committed to

purchase by

Continental as

scheduled.

X Weekly

856

DESADV

Advanced

Ship Notice

Provides detail

information about

contents of an

specific shipment

X As

applicable

997

CONTROL

Functional

Acknowledg

ement

Details the success

of the

communication

between the EDI

translators

X X For each

transaction

Optional Transaction:

862

DELJIT

Delivery

Just in Time

Provides Daily

demand to be

delivered by local

WH next day.

X* Daily

*862 DELJI will be sent to the Local Warehouse who will receive in behalf of supplier.

Continental Automotive Guadalajara Mexico, S.A. de C.V. representative will contact

each supplier to let them know all the specific requirements and their dead line. However

if a supplier is ready and Continental Automotive Guadalajara Mexico, S.A. de C.V. has

not contacted them, it is the suppliers responsibility to contact and ask for a test.

Delivery schedules or forecast information are deemed to be accepted and approved

by the Supplier unless a written objection is received by the Customer within 2 (two)

working days after receipt by the Supplier.


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3.3 Continental Automotive Guadalajara Mexico, S.A. de C.V. Trade

partner Data:

VAN: GEIS (General Electric Information Services)

Translation Software: ACTIS

Operation System: Linux

Account ID: SATGDL

Network ID: Qualifier: ZZ

ANSI X12 Standards: Version 4010

EDIFACT Standards: Version 97A

Third Party Local Warehouse

If goods are being shipped to a 3rd

party local warehouse / consignee warehouse there will

be an ASN transmission. A new ASN will be generated when goods are sent from

consignee warehouse to Continental Automotive Guadalajara Mexico, SA de CV

3.4 WEB EDI

Web EDI is the alternative for those Suppliers incapable to handle traditional EDI. This

solution has many features that would make it very attractive to the supplier which

include: information download capabilities, increased operational efficiencies, etc.; while

traditional EDI users can continue using existing systems.

Continental Automotive Guadalajara Mexico, SA de CV believes Suppliers will find this

Web EDI system to be very helpful to their organization as it increases suppliers visibility

to key information.

Technical Requirements for the Web EDI are:

Internet Browser

Internet access

This service to access your information by Internet, allows you to have all the advantages

of the traditional EDI (VAN) with the maximum level of reliability, using Internet

security standards.

The advantages of using the WEB BASED EDI are a reality to a lot of business that share

a great amount of business documents.

Less time in the commercial cycle order / delivery of Continental and the suppliers.

Time optimization in deliveries and reception of merchandise.


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Total security and confidentiality sending

Reinforce your modernization process, inevitable to compete in the future

More efficient response to clients and suppliers.

3.5 Delivery Addresses

All Materials must be shipped according to the Plant (DOCK CODE for EDI /

Delivery Data Customer for WEB EDI) specified in our transmission:

TIJ will represent the address:

Camino a la Tijera No. 3 Km. 3.5

Tlajomulco de Zuñiga

C.P. 45640, Jalisco, Mexico

PER will represent the address:

Periferico Sur No. 7999D

Tlaquepaque

C.P. 45601, Jalisco, Mexico

3.6 EDI Contacts

EDI Business Contact Periferico

Katerina Ulacia

Telephone: +52-33-32-831100-7112

mailto: [email protected]

EDI Business Contact Tijera

Eva Quintero

Telephone: +52 1-33-1057-7373


EDI Technical Contact Aldo García Moreno Phone (52) 33 3818 2000 Ext. 7511

+52(33) 30407511 mailto: [email protected]

SPECIAL MANUALS WITH FURTHER TECHNICAL AND DETAILED

INFORMATION ABOUT EDI, EDI TRANSACTIONS AND WEB-EDI ARE

AVAILABLE AT CONTINENTAL AUTOMOTIVE GUADALAJARA MEXICO,

SA DE CV WITH EDI BUSINESS CONTACT PERSON.

mailto:mailto:%[email protected]


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4 SHIPMENTS

Depending in the Delivery Condition of each Supplier, there should be three different

ways to ship the goods:

Direct Shipments

Shipments through a Logistics center (HUB)

Shipments through a Third Party Local Warehouse

Delivery Conditions are linked to the Incoterms showed on Chapter 6.5

NOTES: Any material that shows apparent damage will be pushed back to the supplier according to the negotiated incoterm. All shipments with delivery at the border must comply with the AES (Automated Export System) from the Customs and Border Protection Bureau and the Federal Trade Department, the exporter of the merchandise must fill out an Automated Shipper Export declaration via the AES web site (census.gov) and along with the merchandise send the automated response from AES, which is a code assigned to the transaction. In case that this mandatory requirement is not fulfill, the supplier will be responsible for any additional cost that this brings as consequence.

4.1 Direct Shipments

Ship to Address:

For “Tijera” Facility:

Continental Automotive Guadalajara Mexico S.A. de C.V.

c/o Customer Broker (according to the carrier used)

Camino a la Tijera #3

Municipio Tlajomulco de Zúñiga, Jalisco

45640 México

Or

For “Periferico” Facility:


c/o Customer Broker (according to the carrier used)

Periferico Sur #7999

Santa María Tequepexpan, Tlaquepaque Jalisco

45090 México


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Sold to Address:


Camino a la Tijera #3

k.m. 3.5 Carretera Guadalajara-Morelia

Municipio Tlajomulco de Zúñiga, Jalisco

45640 Mexico R.F.C. SVD000317AH4

A list of Customer Brokers could be finding in Chapter 6.1.1

To avoid any problems concerning shipment, customs clearance and payment some

documents are necessary to be sent with the shipment. One box of the complete

shipment should keep the documents, this box has to be marked clearly (e.g. a

colored plastic bag on a free side). The documentation must contain:

Financial invoice (including the weight per part number)

Packing list (including the weight per part number)

Commercial Invoice for dunnage (returnable containers if applicable)

These documents are required to present a fiscal declaration to Mexican customs.

At the same time of the shipment, another copy of the Invoice should be sent to


Because of missing documents the goods could not be released and are kept at customs

until the documents are delivered. Each additional day has an extra charge and would be

storage no more than 60 days. The purchase can even be seized by customs, so in order

to avoid this, once the good has been stored for 3 days, the goods will be sent back to

supplier using collect freight and no matter the lack of RMA. THESE GOODS WILL

NOT BE PAID TO THE SUPPLIER.

4.1.1 Customer Brokers

Depending on the carrier used by the Supplier to deliver the goods, Continental Custom

Broker will change

Guadalajara Broker


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Cabrera Llamas y Asociados

Att’n of Adrian Llamas Tapia

Avenida de los Agentes Aduanales Modulo 39

Aeropuerto Internacional Miguel Hidalgo

C.P. 45659 Tlajomulco de Zúñiga, Jal.

México

Carriers: UPS, DHL, FedEx, Martin Air, Mas Air, Aeromexpress, Aereounion

México City Broker

Despachos Aduanales Castaneda, S.C.

A.A. Pedro Ramon Puron Acevedo

Patente: 3752

Norte 182 no 679

Col. Pensador Mexicano

México, DF. C.P. 11220

Contact name: Felipe de Jesus Becerra Martinez

Gerente de Operacion

Tel:01 55 26 03 83 45 / 26 03 83 55

Laredo Texas Broker LASER FORWARDING INC

13166 South Unitec Dr. Uniroyal Industrial Park Laredo TX 78045

Tel. 1 956 794-3600 Fax 1 956 794-3607

Attention: Gabriel Gonzalez

Tel. 1 956 794-3600

Fax. 1 956 794-3606

Nextel 52*52095*11

[email protected]

Carriers: Yellow-Roadway, Con-Way, CFI, Unishippers, Celadon

Port of Veracruz Broker

Grupo Zego Agencias Aduanales

GRUPO REYES KURI, S.C.



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Emparan No. 637 Col. Centro C.P. 91700

Veracruz, Ver.

Phone.- 01 229 989-07-00 / 989-07-25 to 27

Manager. Juan Carlos Acosta

Accound Executive in Gdl. (CLLA) Leonardo Ramos y/o Marisela Machuca.

Port of Manzanillo Broker


SERVICIOS ADUANALES DEL PACIFICO, S.C.

Av. Lopez Mateos No. 194 Col. Las Joyas C.P. 28230

Manzanillo, Col.

Phone.- (314) 331-19-50/65

Manager. Rafael Paul Rodriguez Martinez

Account Executive in Gdl. (CLLA) Leonardo Ramos y/o Marisela Machuca.

Port of Altamira Broker


COMERCIO EXTERIOR DE OCCIDENTE, S.C

Av. Río Tamesí Km 0+700 Edificio Multimodal 4to piso Desp 404, 409, 410, 411

Puerto Industrial de Altamira C.P.89600

Tampico, Tmps.

Phone.- 01 833 260 2270 / (833) 260 2277

Manager Opc. Arturo Casas Borbonio

Account Executive n Gdl. (CLLA) Leonardo Ramos y/o Marisela Machuca.

NAFTA HUB (Full Truck Load) Address

JFK “New York, NY” (Full Truck Load or above 22,300 lbs)

Delmar International

C/O Firebird Freight Services Corp.

145-77 226th

Street

Jamaica, New York 11413


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For Suppliers located at

New York Manchester Delaware Maryland

Maine Rhode Island Pennsylvania Vermont

Connecticut

Contact Person: Annette Barnes

Phone Number: (718) 338-8500

Fax Number: (718) 656-0360

Email: [email protected]

LAX “Los Angeles, CA” (Full Truck Load or above 17,300 lbs)

Delmar Logistics Inc.

For Suppliers located at

California Arizona Nevada Oregon

Contact Person: Paul Mattson

Phone Number: (310) 338-8500

Fax Number: (310) 338-8551


ORD (Full Truck Load or above 17,100 lbs) and

ATL (Full Truck Load or above 15,000 lbs)

For Suppliers located at:

Illinois Minnesota Indiana Montana

Ohio Michigan Iowa Wisconsin

Dakota Nebraska

Contact Person: Jennifer Hylton

Phone Number: (630) 694-9900

Fax Number: (630) 694-5737

Email [email protected]

For Suppliers located at:

Georgia Virginia Florida Alabama

Tennessee North Carolina South Carolina Mississippi





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Contact Person: Susan Owens

Phone Number: 770.997.1390

Fax Number: 770.997.1422

Cell: 404-200-7883


The supplier has to advised with 24 hours of anticipation that they will not have available

material to collect. If the supplier does not advised with anticipation, it will be the

responsible for the "False Pick up" charge and it will be to pay for this.

On Tuesday 12 noon, the Consolidation closes.

Shipments up to 150 Lbs from NAFTA: Use Fedex, ship directly to Continental

Automotive Guadalajara Mexico SA de CV, Mexico. (in reference add Folio breakpoint)

for more information contact your requestor and provide an AWB once available.

Shipments greater than 150 Lbs from NAFTA: ProTrans International needs to be

contacted Shipment Pick-Up Call: Contact ProTrans International by 10:00 AM of each ship day to

confirm the availability of shipments. Important: Shipments that take

up 7 skid spots or exceed 7,000 lbs in weight, we request that you

contact ProTrans International 24 hours in advance for special routing

instructions.

ProTrans International Contact: Local: 956- 661-8600 Toll-Free: 800-599-1922 or 888-744-

7669

In house Contact Person: Lorena Navarrete

Phone Number: (33) 38 18 20 00 xt. 2703

Email [email protected] Important Note: On all airfreight shipment the weight that needs to be considered is the highest one.

If the Gross weight is higher than the Net weight, then this is the one to be considered for shipping. To calculate the gross weight, it is needed to be done as

below:

LENGTH x WIDTH x HIGH = Gross Weight

LENGTH x WIDTH x HIGH = Gross Weight



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4.2.1 Shipping Process

Twelve calendar days per Continental requirement, supplier must notify the nearest

HUB (before noon time) sending the original financial invoice scanned via e-mail

and notifying the Agent of our forwarder that a shipment needs to be done. Once

the Supplier calls the proper HUB they will arrange a Pick up if it is necessary (this

will depend on the Delivery term (Incoterm) that was negotiated between

Continental and Supplier).

Please make sure that the document sent to the nearest HUB will be a Financial Invoice.

Pro-forma or Commercial invoices will not be accepted and no HUB will pick up or

receive goods without a Financial Invoice. Also make sure the invoice is consigned to the

correct Continental legal entity and tax ID is mentioned on the Financial Invoice. Along

with the Financial Invoice please enclose the following documents:

-Packing List (including the weight per part number)

-Certificate of Origin (Period) or Export Authorization number

-AES “Automated Export System” (Mandatory for Shipments above 2,500 USD)

-Dangerous goods Certificate. (For DGR Goods only)

-Instructions Letter (containing the total of pages sent)

Another important issue in regards of the Invoice is the date, the date should be one or

two days before the date of the pickup. The HUB will reject all financial invoices, which

have more than 3 days old.

Each HUB will hand out a Delivery Note number for every pick up cargo or delivered

cargo. This Delivery Note number is the Supplier POD (Proof of Delivery) to Continental

facility and should be used as AWB number in the ASN transmission.

The goods should also have a copy packed either inside or outside the boxes.

Once the goods arrive at the local HUB, this information will be sent on a Daily

Inventory List directly to all Continental Logistics in order to define if the goods will be

shipped to Mexico using an express, consolidated or terrestrial sea service.

The HUB will arrange documents (MAWB, HAWB), and send the goods to

Continental Automotive Guadalajara Mexico S.A. de C.V., according to Logistics

Contacts instructions. If Continental decides that an express service is needed, it

will be Continental responsibility to define whether the cost of the shipment will be

charge to the Supplier or not. In this case Continental provides a Folio Number

which is valid for single Master Airway bill.

The Folio Number must be included in the Airway bill and shipping documents.


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Will check documents and send pre-alerts to the broker with a manifest.

Continental Automotive Guadalajara Mexico S.A. de C.V. will coordinate the Customs

Clearance.

4.2.2 Carriers Contacts

Air Shipments

Hellman Europe (Czech Republic, Spain, France, Hungary, Netherlands, Poland, Portugal, Romania and Slovenia)

DHL Europe/ Asia/ USA Mario Robleto Continental In-plant/GDL

Tel. (52) 33 3283 – 1100 ext. 8362

[email protected]

4.3 Shipments through a Third Party Local Warehouse

Selected supplier (depending on purchasing volume) receives official request of Local

Warehouse Program from Continental Automotive Guadalajara Mexico S.A. de C.V.,

Logistics department. Once supplier and Continental have agreed the shipment conditions

Supplier receives 3rd Party Local Warehouse State Of Work. If all is approved and

supplier is willing to ship parts for testing, the testing process will begin.

4.3.1 Testing Process

Continental Automotive Guadalajara Mexico S.A. de C.V. transmits DELFOR

message to supplier and 862 DELJIT to 3rd Party Local Warehouse.

Supplier ships 2 weeks minimum stock in the first time for selected parts.

3rd Party Local Warehouse receives ASN information.

Continental pulls the Daily request by 862 DELJIT.

3rd Party Local Warehouse sends an ASN to Continental.

3rd Party Local Warehouse delivers the parts with a remission document.

Supplier gets EDI 945 and bill Continental for delivered product.

3rd Party Local Warehouse delivers the product to Continental or Continental Carrier.



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Continental receives the invoice making clear reference to the remission number (48

hours after being delivered by the 3rd Party)

3rd Party Local Warehouse elaborates the Export Manifest for one month of

corresponding remissions

4.3.2 Pull in Procedure

NO PREVIOUS AUTHORIZATION FROM SUPPLIER IS REQUIRED IN

ORDER TO LET CONTINENTAL TAKE PRODUCTS FORM THE 3RD

PARTY

LOCAL WAREHOUSE FACILITIES.

Supplier is aware that Continental Automotive Guadalajara Mexico SA de CV will take

products as requested in the EDI 862 DELJIT. The pull in rhythm will be as follows:

Implementation: weekly

Production: daily

Just-in-time: 3 times per day

Continental Automotive Guadalajara Mexico SA de CV keeps the right to perform direct

import from supplier. Continental will cover the expenses only if the required quantities

are up to the agreed maximum stock level and can not be covered by the 3rd Party Local

Warehouse. In this situation Continental Automotive Guadalajara Mexico SA de CV pays

the expenses caused by an urgent shipment and will perform a direct importation using an

authorization number.

Return of products due to quality reasons is done directly by Continental Automotive

Guadalajara Mexico SA de CV. Products will be returned to supplier (not to the 3rd Party

Local Warehouse).

4.3.3 Stock Management

Supplier shall perform the necessary actions to properly utilize the transmitted

information from the delivery schedule. Supplier ships the parts to 3rd Party Local

Warehouse in order to support agreed inventory level according to Continental

Automotive Guadalajara Mexico SA de CV needs:

Minimum: 2 weeks

Maximum: 4 weeks

The minimum and maximum stock levels shall be based upon requirements of the

830 planning schedule. Minimum stock level is supplier’s responsibility.


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In the event that supplier is not able to maintain the minimum stock level due to external

market causes beyond his control, supplier has to work together with Continental

Automotive Guadalajara Mexico SA de CV Either to find the best common solution, or to

let Continental make the necessary arrangements on time to avoid a line down situation.

4.3.4 Reception, Storage & Inventory Procedure

Once the products have been imported to Mexico by 3rd Party Local Warehouse,

3PLW performs all incoming procedures, stores the product and makes cycle counts

in order to maintain reliable stock records. 3rd Party Local Warehouse also

temporarily imports the products to keep a stock that will allow covering

Continental Automotive Guadalajara Mexico SA de CV Just-in-time requirements

and shipping the product bearing the oldest date first. It is mandatory for 3rd Party

Local Warehouse to have a delivery operation 24 hours a day and 7 days a week.

3rd Party Local Warehouse shall handle the product with the same care as Continental

Automotive Guadalajara Mexico SA de CV applies to its own stock and keep it in

reasonable conditions according to specifications provided by supplier. Therewithal

3PLW covers all risks of damage and loss of the product from reception (customs) until

release and physically delivery to Continental or Continental Carrier.

3rd Party Local Warehouse provides to supplier and Continental Automotive Guadalajara

Mexico SA de CV information related with product handle such as inventory rotation,

movements by product and summary entry forms.

Supplier covers warehousing costs of 3PLW, as well as other costs caused by any

instance according to the agreed terms in the contract between supplier and 3PLW.

Supplier becomes liable for any costs generated by a shut down situation because of

lack of material, wrong information concerning cycle counts, ASN information, no

refreshed data in the WEB page on a daily basis, reception, stocking and delivery.

4.3.5 Documentation

Delivery of the product must be done, but for 3rd Party Local Warehouse an additional

document is necessary: the Remission. In the remission Continental Automotive

Guadalajara Mexico SA de CV part number must match with supplier’s number and 3rd

Party Local Warehouse shall not use different part numbers in a same remission.

Also supplier will give a cross-reference list to Continental Automotive Guadalajara

Mexico SA de CV Traffic Department and 3rd Party Local Warehouse with data to


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elaborate an accurate remission to Continental Automotive Guadalajara Mexico SA de

CV This list is reviewed and approved and will be signed at the time the shipment is

delivered at Continental Automotive Guadalajara Mexico SA de CV

Once the products have been delivered at Continental Automotive Guadalajara Mexico

SA de CV warehouse, Continental Automotive Guadalajara Mexico S.A de C.V acquires

the product incoming liability to Mexican territory by the transference of the Continental

Automotive Guadalajara Mexico SA de CV IMMEX 4649-2006 program.

4.3.6 Actual Third Party Local Warehouse

JIT INTERNATIONAL GUADALAJARA

Av. Periférico 4250 Victor Castañeda Richard Kimche

Col. Periodistas Logistics Operations Manager

C.P 45078 Zapopan, Jalisco +52 (33) 36328900 +52 (33) 36328900

[email protected] [email protected]

4.3.7 Payments

Products delivered by 3rd Party Local Warehouse are paid to supplier according to

the current payment terms and conditions listed in the LOI. Continental

Automotive Guadalajara Mexico SA de CV does not pay any invoice if the invoice

SPAN Key Contacts: Parque Tecnologico II Alejandro Esquer

Periferico sur # 7980 Facility Manager Col. Santa Maria Tequepexpan [email protected]

C.P. 45600 Tlaquepaque, Jalisco

Main Phone: 52 (33) 3133-6830

Fax: 52 (33) 3133-6841

OTS / GLM Key contacts: Carretera al Castillo KM. 13.5 El Salto, Jalisco Claudio Arriola Cesar Arriola C.P.45685 General Manager Regional Manager Mexico +52 33) 3688 2619 & 2620 Fax 3688 2675

[email protected] [email protected] ILS Circunvalación Poniente 1539 Thelma Sanchez Cd. Granja Tel: 52 33) 3627 3046 CP 45101, Jalisco, México [email protected] GENESIS MANUFACTURING SERVICES Periférico Sur 7999-E Ricardo Madrid Contreras Complejo Industrial Intermex Director de Operaciones Tlaquepaque Jalisco, Mexico 53 33) 3719 3967 Cp 45601 [email protected]




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does not correspond to the used remission of the delivery from 3rd Party Local

Warehouse.

In that case the following process is required:

3rd Party Local Warehouse immediately notifies to supplier about the delivery by

sending EDI 945 or via fax or e-mail the remission’ relation

Supplier must elaborate an invoice and make a clear reference of the invoiced

remission’s relation.

Supplier must send by fax or e-mail to Continental Automotive Guadalajara Mexico

SA de CV Accounts Payable Department a copy of the invoice no later than 48 hours

after the delivery. Supplier is responsible to match the payment against the

corresponding invoice and must send to Continental Automotive Guadalajara Mexico

SA de CV the original invoices.

4.4 Premium shipments

If an expedition becomes necessary, Continental Automotive Guadalajara Mexico SA de

CV Logistic Department will contact the supplier by phone, fax or E-mail and ensure that

the shipment is speeded up. If the only way to expedite the shipment is using premium

freight, it should be authorized by giving the supplier an authorization number (folio), as

well as routing instructions; the folio has to be passed to the carrier, as a reference.

Additional freight costs are only paid with a valid authorization number. No collect

premium shipments should be done without an authorization number.

Our accounts payable department is going to take as valid, only the shipments that had

been coordinated using Continental authorized carrier (FedEx) and that be supported with

an authorization number (folio). FedEx AWB Number must be send to the Logistic

Contact and to Import-Traffic contact. Against that, freight cost will be charged to the

shipper.

As well as in regular shipments, the premium shipments should include a copy of invoice,

packing list & original certificate and an ASN should be sent.

All goods have to be delivered as regular shipments. Only when Supplier is behind

Schedule against its deliveries or per Continental Automotive Guadalajara Mexico SA de

CV request, the shipment could be sent as Premium.

4.4.1 Incoterms

SUMMARY

Group E Departure EXW Ex Works (... named place)


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Group F Main

carriage

unpaid

FCA Free Carrier (... named place)

FAS Free Alongside Ship (...named port of

shipment)

FOB Free On Board (... named port of

shipment)

Group C Main

carriage paid

CFR Cost and Freight (... named port of

destination)

CIF Cost, Insurance and Freight (... named

port of destination)

CPT Carriage Paid To (... named place of

destination)

CIP Carriage and Insurance Paid To (...

named place of destination)

Group D Arrival DDP Delivered Duty Paid (... named place of

destination)

Source: "INCOTERMS 2010" International Commerce Chamber Germany

INCOTERMS of current shipments should be the same as committed in the Letter

of Intention (LOI).

5 INVOICING

Continental Automotive Guadalajara Mexico SA de CV only accepts Financial Invoices.

Commercial or Proforma are not accepted. The invoice must match with the goods in the

package and must have Continental Automotive Guadalajara Mexico SA de CV correct

address (sold-to). Furthermore the invoice must contain:

1. Invoice number and date

2. Supplier’s name, address and logo, P.O. Box it is not to allow as an address

3. Tax ID (NAFTA) or VAT Number Fiscal (Europe)

4. Purchase order and / or contract number

5. Part number (Continental Automotive Guadalajara Mexico SA de CV) and

description of the goods

6. Quantity shipped

7. Weight per part number

8. Logistic contact name (the one mentioned in EDI transmission 830) or Requisitor

name (P.O.s 3012 XX)


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9. Currency, unit price, extended value and total invoiced value. Price must be the

one listed in your 830 EDI Transmission.

10. Country of origin: the code for the representation of the name of the country of

origin should be indicated in two digits, according to the Norm ISO 3166:1993, as

shown in the following examples:

A2CXXXXXX1

Country of Origin: US

A2CXXXXXX2

Country of Origin: CN

11. Document issued in (location, country)

12. Airway bill number and carrier name

13. Delivery Terms (Incoterm) & Payment Term according to purchase order issued

and/or 830 EDI Transmission.

14. Sold-to Address

15. Ship-To address according to point of consumption (TIJ, PER or GEN) this sent

by Traditional EDI or WebEDI.

16. IMMEX 4649-2006 Legend.

Only on those cases previously authorized by Continental Automotive Guadalajara

Mexico SA de CV, supplier could use Proforma or Commercial invoices, however, they

must be linked by writing down the number in the financial invoice.

PROFORMA OR ORIGINAL INVOICES WITH WRONG, MISSING OR NOT

LINKED NUMBERS WILL NOT BE PAID.

Delivery terms should be the same in the invoice and AWB. Any delay in delivery time

caused by two different instructions should be under supplier’s responsibility.

5.1 Example Invoice


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6 LABELING As is mentioned on our Supplier Logistics Manual, (CN 855228-1) on point 9

IDENTIFICATION for our location your Products must be shipped with the 2D PDF417

Label. (see below)

http://www.conti-

online.com/www/automotive_de_en/general/contact_services/suppliers_logistics_en.html

http://www.conti-online.com/www/automotive_de_en/general/contact_services/suppliers_logistics_en.html

http://www.conti-online.com/www/automotive_de_en/general/contact_services/suppliers_logistics_en.html


st, 2014

6.1 2D PDF417 Label

Make sure to follow instructions according to our label spec SN 55228-2.

http://www.conti-

online.com/www/download/automotive_de_en/general/contact_services/download/cn_85

5228_1_appendix_a06_sn55228_2_06_2008_en.pdf

Once you have develop this label, please provide a sample of it to the below contact as

your label must be release by our location.

6.2 2D PDF417 Label Contact

If you have any questions regarding the 2D PDF417 Label Contact please contact:

Katherina Ulacia


Telephone: +52-33-32-831100-7112 Address: Anillo Periférico Sur No. 7999-D 45601 Mpio. De Tlaquepaque, Jalisco. México

Luis Vazquez

Email: [email protected] Telephone: +52-33-38182000-6583 Address Camino a la Tijera No. 3 Km. 3.5 Tlajomulco de Zuñiga C.P. 45640, Jalisco, Mexico

7 PACKING LIST As mentioned in Chapter 4 “Shipments”, a copy of the Packing list needs to be sent along

with the shipment.

Required information is the tracking Number (AWB B/L) number, invoice number, part

number, weight per part number, quantities, gross weight, net weight, number of pallets

or containers.

http://www.conti-online.com/www/download/automotive_de_en/general/contact_services/download/cn_855228_1_appendix_a06_sn55228_2_06_2008_en.pdf






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Packing List Example

Country of Origin Marking

Every article of foreign origin (or its container) shall be marked in accordance with the

regulations of the importing country.


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8 Trade Agreement & AALA - Supplier Reporting Content

Requirements:

North American suppliers are required to provide NAFTA and AALA certificates for

all the qualifying part numbers to the service provider designated by Continental

Automotive Guadalajara Mexico SA de CV Certificates must be provided annually as

follows:

For each calendar year certificates must be received no later than October 01 of

the preceding year. Certificates for calendar for example, must be received soon.

Certificates for parts that are launched during the calendar year must be provided

immediately.

It is the responsibility of suppliers to provide information for each part that it

supplies to Continental Automotive Guadalajara Mexico SA de CV

Supplier is responsible for submitting the following information:

8.1 NAFTA Certificate of Origin

A NAFTA certificate of origin that includes each part number that is supplied to

Continental Automotive Guadalajara Mexico SA de CV must be completed and signed.

Attachment 1 is the NAFTA certificate of origin. The header and signature fields should

be completed (including the number of pages in field 11), and a notation made in field 5

"See attached".

The item level information should be provided on a continuation page (or pages) that

follows the format in Attachment 1(NAFTA Certificate of Origin (2 Pages) &

Attachment 2 (NAFTA Certificate of Origin Instructions)

Statement of "Traced Value":

The "traced value" of each part number and its currency must be provided in a separate

traced value field on the continuation page(s) that are attached to the NAFTA Certificate

of Origin. If the part supplied to Continental Automotive Guadalajara Mexico SA de CV

is not imported from a non-NAFTA country into a NAFTA country and does not

incorporate any materials that are imported from a non-NAFTA country into a NAFTA

country, suppliers should report the traced value as "0".

8.2 American Automotive Labeling Act (AALA)

Suppliers are required by law under the AALA to respond to customer requests for

information pertaining to the percentage of US/Canada content and the country of origin


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of passenger vehicle equipment. Suppliers must complete and sign the AALA affidavit

shown in Attachment 4 (AALA Forms).

Mailing address for certificates:

Continental Automotive Guadalajara Mexico SA de CV

Camino a la Tijera No. 3

Km. 3.5 Carretera Guadalajara- Morelia

45640 Mpio. de Tlajomulco de Zúñiga, Jalisco, Mexico

Attn: Rocio Murillo and Beatriz García

E-mail address for certificates:

mailto:[email protected] or

Suppliers should note that in signing the NAFTA certificate of origin they undertake to

advise Continental Automotive Guadalajara Mexico SA de CV of any changes that would

affect the accuracy of validity of the certificate.

For further assistance on submitting or completing your documentation:

Please contact;

Rocio Murillo, Traffic Analyst & Import Coordinator Periferico Plant

+52(33)3818-2000-(ext.7113)


Beatriz Garcia, Traffic Analyst & Import Coordinator Tijera Plant

+52(33)3818-2000- (ext 2979)

NAFTA / AALA training is strongly recommended for all suppliers. The Automotive

Industry Action Group (AIAG) offers a two-day NAFTA workshop. (See

http://www.aiag.org/StaticContent/education/trainingindex.cfm?classcode=NAFTA

8.3 Country of Origin

If Continental Automotive Guadalajara Mexico SA de CV purchases a component from

within the NAFTA territory and the part cannot be certified as NAFTA eligible

Continental Automotive Guadalajara Mexico SA de CV nevertheless requires that the

supplier identify the country of origin of the part. The preferred method is to show “NE”


mailto:mailto:%[email protected]

http://www.aiag.org/StaticContent/education/trainingindex.cfm?classcode=NAFTA


st, 2014

(Not Eligible) in field 7 of the continuation page, lining out or leaving blank fields 8 and

9, and showing the country of origin in field 10. (Note that an ineligible good may

contain “traced value”, which is to be identified in traced value field of the NAFTA

certificate continuation page.) This document should be submitted to the contact

information as listed above.

If Continental Automotive Guadalajara Mexico SA de CV purchases a component from

outside of the NAFTA territory the form in Attachment 3 (Country Of Origin Declaration

Form) should be utilized to provide County of Origin Information.

Please note that from time to time additional Country of Origin information may be

requested to support trade program participation. Your timely response is expected.

Attachment 1 NAFTA Certificate of Origin(2 Pages)

Attachment 2 NAFTA Certificate of Origin Instructions

Country of Origin Declaration Form

AALA Forms

Traced List (Annex 403.1 of the NAFTA)

Attachment 1 NAFTA Certificate of Origin(2 Pages)

Attachment 2 NAFTA Certificate of Origin Instructions

Country of Origin Declaration Form

AALA Forms

Traced List (Annex 403.1 of the NAFTA)

Other Certificate of Origin

ALADI Format

EUR1 Format (English)

EUR1 Format(Spanish)

SGP Format

8.4 Request for product specific data

In order to comply with foreign trade and customs legislation we require various product-

specific details for the products you sell.

Could you please therefore let us know

http://12.25.75.78/mexico/Files/Attachments/INSTRUCTIONSCERTIFICATE.doc

http://12.25.75.78/mexico/Files/Attachments/COUNTRY_OF_ORIGIN_DECLARATION_FORM.pdf

http://12.25.75.78/mexico/Files/Attachments/aala.doc

http://12.25.75.78/mexico/Files/Attachments/TracedList(1).xls

http://12.25.75.78/mexico/Files/Attachments/TracedList(1).xls

http://12.25.75.78/mexico/Files/Attachments/NAFTACOFORMAT(1).xls

http://sva-na-owa.siemensvdo.com/mexico/Files/OtherCOO/eur1_english.pdfhttp:/sva-na-owa.siemensvdo.com/mexico/Files/OtherCOO/eur1_english.pdf

http://sva-na-owa.siemensvdo.com/mexico/Files/OtherCOO/eur1_english.pdfhttp:/sva-na-owa.siemensvdo.com/mexico/Files/OtherCOO/eur1_english.pdf


st, 2014

The classification according to the U.S. Export Administration Regulations the

case of US products (ECCN according to the U.S. Commerce Control List)

The HS code

The country of consignment/origin (LKZ) of the goods requested/ordered

Without this information it is not possible to ensure full compliance with the relevant

legal requirements. The information forms part of the commercial terms.

Please fill out the following form for each part that it supplies to Continental Automotive

Guadalajara Mexico SA de CV de C.V. and send it by Fax or E-mail to: rocio.murillo-

[email protected] or [email protected] or

Fax +52 33 38182000 ext 2979.

Continental Automotive

Guadalajara Mexico SA

de CV

Address of supplier:

Supplier number:

Transaction/order No.:

Item Product

description

Product code

Supplier

Internal

Continental

No.

HS Code or

statistical

commodity

code (8 digits)

ECCN

as per U.S.

CCL *1

Country

of origin

(country

code *2)

9 MATERIAL RETURN Continental will send back goods, if unacceptable deviations from order data appear. This

may contain over shipments or quality problems.




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Unless supplier does not provide Continental with an RMA (Return Material

Authorization) in the following 4 working days, Continental will send back the issues

without previous notification.

9.1 Over shipments

In the event that Continental Automotive Guadalajara Mexico SA de CV Logistics

Department recognizes over shipped quantities, the supplier will be informed by phone,

e-mail or fax about that failure. Either the supernumerary quantity is sent back to supplier

country of origin or will be scrapped if supplier prefers this procedure.

IN BOTH CASES CONTINENTAL AUTOMOTIVE GUADALAJARA MEXICO

SA DE CV WILL NOT PAY ANY COSTS, RESPECTIVELY PASS THE COSTS

ON SUPPLIER.

For sending back the goods Continental Automotive Guadalajara Mexico SA de CV

needs the following data and it's the responsibility of the supplier to provide in a term no

longer than 4 days:

RMA-Number (Return Material Authorization)

Name of the carrier

Account Number

Address

TAX ID

Us customs Broker (at the border or port- only for ground shipments)

Note: For Mexican Customs clearance (northbound) this custom broker will be a

Continental agent.

9.2 Quality Issues

Continental Automotive Guadalajara Mexico SA de CV Income Material Revision

approves the quality of the incoming goods. If any non-conformity is identified, SQM

will also inform the supplier about those failures. Then the same procedure as before

mentioned for over shipment starts. The goods are either send back or will be scrapped

and Logistics Department needs data (mention above) carrier, account and address) to

forward the goods correctly.

QUANTITIES OF RETURNED MATERIAL MUST BE REPLACED

IMMEDIATELY BY SUPPLIER WITHOUT ANY CHANGES IN THE

FOLLOWING CONFIRMED DELIVERIES OF THE 830 PLANNING

SCHEDULE


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10 SUPPLIER PERFORMANCE RATING

Each sixteen day of every month you'll see the evaluation of the previous month, the rates

only apply for the logistic criteria of our location & they will be published into the

SupplyOn portal: http://www.supplyon.com/supplyon_for_suppliers.html.

Note: In order to have access to the supplier evaluation on the supply on portal you must

contract the SupplyOn performance monitor service.

The aim is to further develop the relationship with the best suppliers, to phase out

suppliers with poor results and to bring suppliers with medium results to improve their

performance by removing the identified weaknesses.

The logistics evaluation criteria are based on six basic aspects of supplier’s performance:

Delivery Performance

Flexibility regarding change demands

Behavior in case of poor delivery performance

Shipping Documents

Labeling

Information & communication

10.1 How to access: Once you logon on the SupplyOn portal enter to the performance monitor:

http://www.supplyon.com/supplyon_for_suppliers.html


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Next step: enter to Operational Evaluation Logistics:

Here is an example of the screen with the results:


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10.2 Months with no results

If you see a month with rates with 0 including the delivery performance value as a 0 it

means that specific month any good receipt were post

10.3 Individual Performance Report Values

If you see rating on red color it means that we need action plan to improve the category

listed.

10.4 Delivery Performance The evaluation of a delivery according to time and quantity will be executed at the time

of the goods receipt posting.

The quantity of a goods receipt item will be assigned to one or several schedule line(s) in

the supplied purchasing document. The difference in time between the goods receipt and

the deadlines of the supplied schedule line(s) is together with the quantity delivered the

basis of the evaluation.

10.5 Service Criterion

Evaluates the following items: Flexibility regarding change of demand, behavior in case

of poor delivery performance, shipping documents, labeling, information and

communication.

Note: Self-Assessment GMMOG/LE (pt): This is the evaluation provided annually by

Continental Headquarters.