supplier data capture instruction sheet - february 2016 ... · party pty pantry sks sporting sp9...

Supplier Data Capture Instruction Sheet - February 2016

Overview

New Supplier Agent Sheet

Supplier Contact Details

New Supplier, Supplier Parent or

Agent?

Description Value

New Supplier S

New Supplier Parent P

New Agent A

New Supplier Name:

Overview

This workbook has been created by The Warehouse Limited (TWL).

Its purpose is to provide a route for suppliers and their agents to provide information regarding

suppliers, products and orders to TWL in a standard format.

Instructions Sheet

The instructions sheet is this sheet. It provides information on how to fill in the other sheets.

Full instructions can be found on the The Warehouse website using link below.

TWL require that certain classes of suppliers and their source factories must demonstrate that

they meet Quality and Ethical standards before they can be established as a supplier to The

Warehouse. These suppliers must provide documented evidence of compliance or undergo a

pre-inspection to prove they meet The Warehouse standards prior to the receipt of orders. For

full instructions go to:

1) New Supplier-Agent Sheet

The new supplier-agent sheet is where details of either a new supplier or a new agent may be

provided to TWL. This workbook only supports the creation of either one new supplier or one

new agent. If details of more than one new supplier or agent need to be provided, each must

be entered into a separate workbook.

2) Order Header Sheet

The order header sheet is where the general order details are provided. The details provided

on this sheet are applicable to all orders contained within this workbook.

The order information that is specific to an individual order (e.g. order date, products,

quantities etc.), is entered into the Product & Order Lines sheet.

3) Products & Order Lines Sheet

The products and order lines sheet is where new product and order line details are provided.

Products must be listed on this sheet if they are either new to TWL or are existing TWL

products but are components of an new order.

When a new product is entered, there is a number of required product attribute fields that

must be completed.

Once all products have been listed they may then be associated with one or more orders.

Details of up to 11 orders may be provided.

New Supplier-Agent Sheet

The new supplier-agent sheet is where details of either a new supplier or a new agent may be

provided to TWL.

This workbook only supports the creation of either one new supplier or one new agent. If details

of more than one new supplier or agent need to be provided, each must be entered into a

separate workbook.

Existing TWL suppliers do not need to complete this sheet, but do need to know their TWL Supplier

Number. If not known, the Buyer should be contacted to provide this information.The following information must be provided:

Whether the following details describe a new supplier, a new supplier Parent, or a new agent. This

box should be filled in first, since it reconfigures the rest of the sheet.

Valid Values:

The name of the new supplier or agent to be created.(30 Characters maximum.)

The name of the entity that you are setting up.

Parent Name:

Trading Name:

Agent Name:

Physical Address:

Postal Address:

Address for Returns

Phone Number:

Fax Number:

Contact Name:

Mobile Phone:

Agent Name:

Email Address:

Supplier Payment Details

Currency:

Inco Terms:

Payment Terms

Payment Type

GST number

Bank Account Name

The email address of the new supplier or agent to be created.

This refers to the payment cycle. TWL required a early settlement discount to be paid for the

following payment terms 7Ar, 14AR,etc. The terms for this should be agreed with your TWL

contact and documented in the specific terms of trade.

Valid Values: (See table for Payment Codes within the Order Header sheet)

How TWL affects payment to the supplier.

Valid Values: (See table for Payment Type Codes within the Order Header sheet)

The address of the new supplier or agent to be created.(30 Characters maximum per line.)

Post box number, suburb, town/city, region, country

The phone number of the new supplier or agent to be created.

(17 Characters maximum)

The FAX number of the new supplier or agent to be created.


The name of the individual who can act as a point of contact.

(30 Characters maximum.)

The currency code for the new supplier's or agent's standard payment currency.

Payment must be in one of listed currencies

Valid Values: (See table for Currency Codes within the Order Header sheet)

Incoterms refers to Incoterms 2010, the offical rules of the international camber of Commerce for

the interpretation of trade terms. Approval for any terms other than those listed need prior

approval

Valid Values: (See table for Inco Codes within the Order Header sheet)

It is also helpful to put the name of the parent if known to ensure that the TWL systems are kept

upto date

The trading name of the new supplier or agent to be created.(30 Characters maximum.)

The name which the busienss trades under for commercial purposes, although its registered, legal

name may be different


The physical address of the supplier for visits, product deliveries, sample returns etc

The mobile phone number of the new supplier or agent to be created.



The physical address of the part of the suppliers company which accepts customer returns. This

may be a third party company.

The name of any agent that represents the new supplier. (This information is optional

and is only required for new suppliers) (30 Characters maximum.)

The name of the any agent that represents the new supplier. (This information is optional and is

only required for new suppliers.)


This is now a requirement when trading with us electronically


Bank Account Number

Acc Payable Fax:

Acc Payable Email:

Supplier - Supply Details

Factory Registration and

Prequalification Process

Description Value

Pre -qualification Required Y/N

Factory Registration Attached Y/N

Pre -qualification Evidence Attached Y/N

Pre-qualification Inspection Request Y/N

Minimum Order:

Description Value

Agent/Supplier has minimum order policy. Y

Agent/Supplier does not have a minimum order

policy.

N

Minimum Order

Cartons:

Minimum Order

Value:

Minimum Order

Volume:

Minimum Order

Weight:

Supplier Order Quantity

Multiples:

Order Cartons Multiple:

Order Value Multiple:

Order Volume Multiple:

Order Weight Multiple:

Merchandising Support:

Vendor Refill Cycle:

Supplier Shipping Contact Details

Local or Overseas :

Description Value

Goods will be supplied locally.

(From within New Zealand)

L

Goods will be supplied from overseas. ODefault Lead Time:

Suppliers (and their factories) who source or manufacture The Warehouse’s Private Label products

within developing economies must be prequalified in order to be established as a supplier. Use the

fields below to indicate if prequalification is required, and to indicate if the documents required for

prequalification (Factory Register, Prequalification Evidence) are being enclosed with the SCDS. If

there is no prequalification evidence then you need to indicate “Y” that a prequalification

inspection is required. For more information about prequalification click on the picture

The Multiple by which the volume of goods must be ordered.

The FAX number where request for credit can be sent.

(17 Characters maximum per line)

The Email address where request for credit can be sent.

(17 Characters maximum per line)

Whether the new supplier or agent has a minimum order policy. This section covers the minimum

quality/volume that supplier stipulates must be purchased per purchase order

Indicates if the supplier has merchandisers available to visit the store to provide support (eg,

The minimum weight, (in Kgs), of goods that must be ordered.

(Only required in the new supplier or agent has a minimum order policy)

Order Quantity Multiples for individual suppliers.

Whether the new supplier or agent shall be supplying goods from outside New Zealand.

Valid Values:

The Multiple by which the weight of goods must be ordered.

The Multiple by which the shipping cartons must be ordered.

The Multiple by which the value of goods ( in the currency stated above) must be

The minimum number of shipping cartons that must be ordered.


The minimum value of goods, (in the currency stated above), that must be ordered.


The minimum volume, (in cubic metres), of goods that must be ordered.


The number of days within which a vendor must visit the branches.

From receipt of orderby agent (supplier) until time of receipt of order by TWL in accordance to the

agreed Inco terms


http://www.thewarehouse.co.nz/is-bin/intershop.static/WFS/TWL-Site/TWL-B2C/en_NZ/content/Suppliers/supplier-pre-qualification.pdf

http://www.thewarehouse.co.nz/is-bin/intershop.static/WFS/TWL-Site/TWL-B2C/en_NZ/content/Suppliers/supplier-pre-qualification.pdf

Port(s) of Loading:

Country(s) of Loading:

Shipping/Transport Company

Shipping contact name:

Shipping contact phone

number:

Shipping contact email address:

Shipping contact fax number:

Order Header Sheet

Order Reference Details

Buyers Initials:

Description Value

AS SEEN ON TV 4TV

FASHION ACCESSORIES ACC

RED ALERT BUYER BAG

BABYCARE BBY

BOOKS BK2

SNACKS AND COLD BEVERAGES BSB

CHILDRENSWEAR -BOYS CBY

CONSUMER ELECTRONICS CES

CONFECTIONERY CFS

CHILDRENS WEAR GIRLS CGL

CHILLED AND BREAD CNB

CONSUMABLES CPB

DRY GARDENING DGD

FIREWORKS FIR

FINE JEWELLERY FJY

FOOTWEAR MENS AND SPORTS FMS

FOOTWEAR CHILRENS FTC

FOOTWEAR WOMENS FTW

GREEN GARDEN GGD

H&B SEASONAL HBC

HOME ESSENTIALS & ACCESSORIES HES

H&B EVERYDAY HNB

HOME FURNISHINGS AND GIFTING HOI

HOME APPLIANCES HPP

HOUSEWARES HSW

HARDWARE AUTOMOTIVE H_A

INDOOR FURNITURE IDF

INFANTSWEAR IFW

LARGE PLASTIC STORAGE AND LAUNDRY LPS

LUGGAGE LUG

MAGAZINES, CARDS AND GIFTWRAP MGZ

MENS - CONTEMP, WORK & ACTIVE MNW

MENS YOUNG & SWIM MYF

MUSIC AND DVD M_D

OUTDOORS CAMPING AND FISHING ODF

OPERATIONS OPS

The port codes for the ports from which the new supplier or agent will deliver. (Only required for

new suppliers or agents that will deliver from overseas.)

Valid Values : (See table for Port Codes within the Order Header sheet)

The country codes for the countries from which the new supplier or agent will deliver. (Only

required for new suppliers or agents that will deliver from overseas.)

Valid Values : (See table for Country Codes within the Order Header sheet)

This section provides the contact details for TWL inwards team( local) or for TWL freight

forwarders (overseas) to contact for information or problem resolution

The order header sheet is where the general order details are provided. The details provided

on this sheet are applicable to all new orders contained within this workbook.

The order information that is specific to an individual order (e.g. order date, products,

quantities etc.), is entered into the Product & Order Lines sheet.

The following information must be provided:

The initials of the TWL buyer who has proposed the order to be entered in Uppercase:

Valid Values:

The name of the individual who can act as a point of contact for shipping matters on

overseas orders. This may be a representative of the supplier or agent. (30 characters

maximum).

The email address of the individual who can act as a point of contact for shipping

matters on overseas orders (30 characters maximum).

The phone number of the individual who can act as a point of contact for shipping

matters on overseas orders (17 characters maximum).

The fax number of the individual who can act as a point of contact for shipping matters

on overseas orders (17 characters maximum).

Order Header Sheet

PETCARE PCO

PARTY PTY

PANTRY SKS

SPORTING SP9

STATIONERY & CRAFT ST6

SCHOOLTEX TEX

TORCHES & BATTERIES TXB

SLEEPWEAR ULS

HOSIERY UWH

UNDERWEAR UWR

THERMALS UWT

WOMENS CONTEMPORARY FASHION

& MATURE WCF

WOMENS PLUS SIZES & BRANDS WMN

WOMENS YOUNG , ACTIVE &

SWIMWEAR WYF

GAMING XBX

CHRISTMAS XMS

TOYS YOT

Agent Code:

Agent Name:

Supplier Code:

Supplier Name:

Send FAX to:

Description Value

Send FAX to Supplier S

Send FAX to Agent A

Order Payment Details

Currency:

Description Value

AUSTRALIAN $ AUD

BELGIUM FRANC BEF

CANADIAN $ CAD

CHINA $ CNY

DANISH KRONE DKK

DEUTSCH MARK DEM

DUTCH FLORINS NLG

EURO CURRENCY EUR

FIJIAN $ FJD

FRENCH FRANC FRF

HONG KONG $ HKD

INDIAN RUPEE INR

IRISH PUNT IEP

JAPANESE YEN JPY

LIRA ITL

MALAYSIAN $ MYR

NEW ZEALAND $ NZD

PAKISTAN RUPEE PKR

PESETA ESP

PHILLIPINE PESO PHP

PORTUGUESE $ PTE

SINGAPORE $ SGD

SOUTH AFRICA ZAR

THAILAND BAHT THB

The three character currency code representing the currency in which the order should be paid.

Valid Values:

The TWL four digit code of the supplier that will be supplying this order.

The TWL four digit code of the agent that will be representing the supplier for this order. (Leave

blank if there is no agent involved).

The name of agent either selling or buying who manages the supplier relationship (Leave blank if

there is no agent involved). A buying agent must have a buying agency agreement with TWL, and

sign an annual declaration that they still qualify as a buying agenta Selling agent must sign a

specific terms of trade with TWL

The Name of the supplier that will be supplying this order.

Whether the order, once confirmed should be faxed to the supplier or the agent.

Valid Values:

UK POUND GBP

UNITED STATES $ USD

Method of Payment:

Description Value

Direct Credit DC

Letter of Credit LC

Sight Draft SD

Telegraphic Transfer TT

Payment Terms:

Description Value

20TH Month 20MN

ATST (On Sight of Documents) ATST

7 Days After Receipt 7AR









Delivery Terms (Inco Terms) :

Description Value

Free into DC FID

Free into Store FIS

Free On-Board FOB

Cost Insurance and Freight CIF

Ex-Works EXW

Buying Agent Com.%

Supp. Com.%

Royalty %

Warranty %

Order Reference Details

Departure Country Code:

Description Value

ARGENTINA AR

AUSTRALIA AU

BANGLADESH BD

BELGIUM BE

BRAZIL BR

The two character code representing the payment type of the order.

Valid Values:

The four character code representing when the payment for the order should occur.

Valid Values:

Incoterms refers to Incoterms 2010, the offical rules of the international camber of Commerce for

the interpretation of trade terms. Approval for any terms other than those listed need prior

approval.The three character code representing the terms of trade.

Valid Values:

The percentage of the value of the order that is due to be paid as a commission to the buying

agent. This should be agreed as part of the buying agent agreement . (2 Decimal places allowed)

The precentage of the value of the order that is due to be paid as a commission to the supplier. (2

Decimal places allowed)

The precentage of the value of the order that is due to be paid as a royalty. (2 Decimal places

allowed).

a percentage that the supplier has discounted their list cost by instead of replacing products both

pre and and post sale that are still under the waranty period. (2 Decimal places allowed)

The two character code of the country from which the order will be supplied. (Note that these

country codes are different to the product Counrty of Manufacture Codes).

(Overseas orders only).

Valid Values:

BULGARIA BG

CAMBODIA KH

CAMBODIA CM

CANADA CA

CHILE CL

CHINA CN

COLUMBIA CO

COOK ISLANDS CK

DENMARK DK

EGYPT EG

EL SALVADOR SV

EL SALVADOR EL

FEDERAL REPUBLIC OF GERMANY DE

FIJI FJ

FINLAND FL

FRANCE FR

HONG KONG HK

HUNGARY HU

INDIA IN

INDONESIA ID

IRELAND IE Departure County Code

continued: Description Value

ISRAEL IS

ITALY IT

JAPAN JP

KOREA DEM REPUBLIC(NORTH) KP

KOREA REPUBLIC OF(SOUTH) KR

LUXEMBOURG LU

MACAU MC

MALAYSIA MY

MEXICO MX

MOROCCO MO

MOROCCO MA

NEPAL NP

NETHERLANDS NL

NEW ZEALAND NZ

OMAN OM

PAKISTAN PK

PHILLIPPINES PH

POLAND PL

PORTUGAL PT

SAUDI ARABIA SA

REPUBLIC OF VIETNAM VN

SANTOS SAN

SINGAPORE SG

SPAIN ES

SRI LANKA LK

SWEDEN SE

TAIWAN TW

THAILAND TH

TRINDAD TR

TRINDAD TT

TURKEY TK

UNITED ARAB EMIRATES UA

UNITED KINGDOM UK

UNITED STATES OF AMERICA US

VENEZUELA VE

WESTERN SAMOA WS

YUGOSLAVIA YU

REPUBLIC OF SOUTH AFRICA ZA

Departure Port Code:

Country Description Value

ARGENTINA BUENOS AIRES BUE

AUSTRALIA SYDNEY SYD

AUSTRALIA FREMANTLE FRE

AUSTRALIA MELBOURNE MEL

AUSTRALIA AIRFREIGHT / MELBOURNE AML

AUSTRALIA BRISBANE BNE

AUSTRALIA AIRFREIGHT / BRISBANE ABN

The three character code of the port from which the order will be supplied. (Overseas orders

only).

Valid Values:

AUSTRALIA ADELAIDE ADL

BANGLADESH CHITTAGONG CGP

BELGIUM ANTWERPEN ANR

BRAZIL SANTOS SSZ

BRAZIL RIO GRANDE RIG

BRAZIL PARANAGUA PNG

CAMBODIA SIHANOUKVILLE KOS

CANADA MONTREAL MTR

CANADA TORONTO TOR

CANADA VALPARAISO VAP

CHINA FUZHOU FOC

CHINA ZHANGZHOU ZZU

CHINA HAIKOU HAK

CHINA SHEKOU SHK

CHINA XINHUI XIN

CHINA ZHENJIANG ZHE

CHINA XINGANG HSK

CHINA YANTIAN YTN

CHINA SHENZHEN SZX

CHINA GUANGZHOU CAN

CHINA SHANGHAI SGH

Departure Port Code continued:Country Description Value

CHINA MACAU MAC

CHINA NINGBO NGB

CHINA ZHUHAI ZHU

CHINA ZHANGIANG ZHA

CHINA SHANGHAI SHA

CHINA ZHONGSHAN ZSN

CHINA FOSHAN FON

CHINA LIANYUNGANG LYG

CHINA NANJING NKG

CHINA WENZHOU WNZ

CHINA RONGQI ROQ

CHINA HUANGPU HUA

CHINA CHIWAN CWN

CHINA XIAMEN XMN

CHINA QINGDAO TAO

CHINA NANTONG NTG

CHINA DALIAN DLC

CHINA JIANGMEN JMN

CHINA XIAOLAN XIL

CHINA YANTAI YNT

CHINA AIRFREIGHT / GUANGZHOU ACA

CHINA AIRFREIGHT / DALIAN ADC

CHINA AIRFREIGHT / NINGBO ANG

CHINA AIRFREIGHT / QINDAO AQI

CHINA AIRFREIGHT / SHANGHAI ASH

CHINA AIRFREIGHT / SHENZHEN ASZ

CHINA AIRFREIGHT / XIAMEN AXM

CHINA BEIJIAO YQS

CHINA FANGCHENG FAN

CHINA SHUNDE SUD

CHINA NANSHA NSA

CHINA AIRFREIGHT / BEIJING PEK

CHINA SHANTOU SWA

DENMARK AARHUS AAR

DENMARK COPENHAGEN CPH

EGYPT ALEXANDRIA ALX

EGYPT DAMIETTA DAM

GERMANY HAMBURG HAM

GERMANY BREMERHAVEN BRV

FIJI SUVA SUV

FIJI AIRFREIGHT / SUVA ASU

FRANCE LE HAVRE LEH

FRANCE FOS SUR MER FOS

HONG KONG HONG KONG HKG

HONG KONG AIRFREIGHT / HONGKONG AHK

INDIA MADRAS (CHENNAI) MAA

INDIA AIRFREIGHT / MUMBAI (BOMBAY) ABM

INDIA NHAVA SHEVA NSH

INDIA TUTICORN TUT

INDIA COCHIN COK

INDIA CALCUTTA CCU

INDIA BOMBAY (MUMBAI) BOM

INDIA MUNDRA MUN

INDONESIA SURABAYA SUB

INDONESIA SEMARANG SRG

INDONESIA JAKARTA JKT

IRELAND DUBLIN DBL

IRELAND TEL AVIV TLV

ISRAEL ASHDOD AOD

ISRAEL HAIFA HFA

ITALY VENICE VCE

ITALY GENOA GOA

ITALY AIRFREIGHT / VENICE AVE

ITALY AIRFREIGHT / AREZZO AAZ

ITALY LA-SPEZIA SPE

ITALY NAPLES NAP

SAUDI ARABIA DAMMAM DMM

SOUTH KOREA INCHON INC

SOUTH KOREA BUSAN - KOREA PUS

TAIWAN AIRFREIGHT / TAIPEI ATP

TAIWAN

TRINDAD GEMLIK GEM


TRINDAD MERSIN MER

MALAYSIA PENANG PEN

MALAYSIA PORT KLANG PKG

MALAYSIA TANJUNG PELEPAS TPP

MALAYSIA PASIR GUDANG PGU

MEXICO MANZANILLO NZO

NETHERLANDS ROTTERDAM RTM

NEW ZEALAND WELLINGTON WLG

NEW ZEALAND NAPIER NPE

NEW ZEALAND LYTTLETON LYT

NEW ZEALAND TAURANGA TRG

NEW ZEALAND AUCKLAND AKL

OMAN MUSCAT MCT

PAKISTAN KARACHI KHI

PAKISTAN PORT QASIM BQM

PHILLIPPINES MANILA MNL

POLAND GDYNIA GDY

PORTUGAL LISBON LIS

SOUTH AFRICA DURBAN DUR

SOUTH AFRICA CAPE TOWN CPT

SOUTH AFRICA PORT ELIZABETH PLZ

SOUTH AFRICA AIRFREIGHT / DURBAN ADB

SOUTH AFRICA AIRFREIGHT /CAPE TOWN ACP

SOUTH AFRICA EAST LONDON ELS

VIETNAM HAIPHONG HPH

VIETNAM QUI NOHN UIH

VIETNAM HO CHI MINH SGN

VIETNAM DA NANG DAD

SINGAPORE SINGAPORE SIN

SPAIN VALENCIA VLC

SPAIN BARCELONA BCN

SPAIN BILBAO BIO

SRI LANKA COLOMBO CMB

TAIWAN TAICHUNG TXG

TAIWAN KEELUNG KEL

TAIWAN KAOHSIUNG KHH

TAIWAN AIRFREIGHT / KAOHSIUNG AKH

THAILAND BANGKOK BKK

THAILAND LAEM CHABANG LCH

THAILAND AIRFREIGHT /BANGKOK ABK

TURKEY ISTANBUL IST

TURKEY IZMIR IZM

TURKEY ISTANBUL / AIRFREIGHT AIS

UNITED ARAB

EMIRATES JEBEL ALI JEA

UNITED ARAB

EMIRATES DUBAI DXB

UNITED KINGDOM TILBURY TIL

UNITED KINGDOM SOUTHHAMPTON SOU

UNITED KINGDOM FELIXSTOWE FXT

UNITED KINGDOM AIRFREIGHT / BIRMINGHAM ABH

UNITED KINGDOM AIRFREIGHT / LONDON ALN

UNITED KINGDOM GRANGEMOUTH GRG

UNITED KINGDOM GREENOCK GRK

UNITED STATES OF

AMERICA LOS ANGELES LAX

UNITED STATES OF

AMERICA AIRFREIGHT / LONG BEACH ALB

UNITED STATES OF

AMERICA JACKSONVILLE JAX

UNITED STATES OF

AMERICA LONG BEACH LGB

UNITED STATES OF

AMERICA NEW YORK NYC


UNITED STATES OF

AMERICA CHICAGO CHI

UNITED STATES OF

AMERICA SAVANNAH SAV

UNITED STATES OF

AMERICA HOUSTON HOU

UNITED STATES OF

AMERICA AIRFREIGHT / LOS ANGELES ALA

UNITED STATES OF

AMERICA AIRFREIGHT / LAS VEGAS ALV

UNITED STATES OF

AMERICA AIRFREIGHT / NEW YOUR ANY

UNITED STATES OF

AMERICA AIRFREIGHT / PROVIDENCE APV

UNITED STATES OF

AMERICA HUDSON OHIO HUD

UNITED STATES OF

AMERICA MIAMI MIA

UNITED STATES OF

AMERICA PHILADELPHIA PHL

Factory to Departure Port:

Method of Transport :

Description Value

Seafreight SEA

Airfreight AIR

Factory name:

Product and Order Lines

Sheet

Whether the order will be shipped by sea or air

Valid Values:

Products & Order Lines Sheet

The name of the factory used and the code if known. All orders are placed on the supplier or the

agent, not the factor. However TWL must be advised of the factory, and may elect to audit their

processes in accordance to the factory accreditation process. The accreditation process must be

completed prior to an order. being placed.

Valid Values: (if you do not know the code for the factory then leave it blank)

The number of days it takes an order that is 'factory ready' to be transported to the departure

port.

The products and order lines sheet is where new product and order line details are provided.

Products must be listed on this sheet if they are either new to TWL or are existing TWL products

but are components of an new order.

Existing Product Details

Existing TWL products only require details within the pink section to be completed. (Details

within the blue section are not required.)

New Product Details

Pink Section

Basic Product Details:

BarCode:

New or Existing

Bar Code:

Description Value

The product is new to TWL N

The product is an existing TWL product E

Description:

Long Description:

List Cost :

Selling Price

(Retail):

Blue Section

Additional Product Details:

New to TWL products require both the pink and the blue sections to be completed.

Once all products have been listed they may then be associated with one or more orders. Details

of up to 11 orders only may be provided.

Order Header Details

Each order created requires additional order header information to be provided. This

information is completed at the top of an order column within the yellow section of the

sheet.

Order Line Details

Within each order column, details of the costs and quantities of the order can be completed

in the yellow section along side the appropriate column.

The following information must be provided:

(To be completed for both New and Existing Products)

The bar code of the product.

If the product already exists within TWL, enter the indentifying bar code,

If the product is new to TWL, enter the manufacturers bar code if available. Otherwise leave blank

for TWL to calculate an in-house bar code.

Bar Codes should be entered as an uninterrupted string of numbers. (i.e No separating spaces or

dashes and no leading zeroes.

Whether this product is new to TWL or not.

Valid Values:

A unique identifying product description. In abbreviated capitals

(30 Characters Maximum)

(BRAND/PRODUCT/COLOUR/SIZE)

A detailed product description. (72 Characters Maximum) In proper case

Note: All words to start with a capital letter unless they are conjunctions (eg. with, and, or, of). Do

not use abbreviations except for measurements (eg. mm, cm, m, ml)

General Merchandise:

LICENCE, BRAND, PRODUCT DESCRIPTION,COLOUR,SIZE, PACK or SET.

e.g. "Necessities Stainless Steel Food Flask 1.2L"

Apparel & Footwear:

BRAND, PRODUCT DESCRIPTION

e.g. "Garage Printed V neck Tee"

FMCG:

LICENCE, BRAND, PRODUCT DESCRIPTION,COLOUR,SIZE

e.g. "Lynx Africa Spray Deodorant 100g"

Electronics:

BRAND, SIZE, PRODUCT DESCRIPTION, MODEL.

e.g. "Transonic 14" Television Model CE1497"

This is the base price offered to TWL prior to discounts being applied to form the product cost.

Discounts impact the cost of the product as purchase as distinct from Rebates which apply to a

product or range of products post purchase.. (In the order's currency).

(3 Decimal places allowed)

The selling price of the product. (In New Zealand Dollars). As provided by the TWL Buyer.


(To be completed for New Products only)

Supplier Ref.:

Off Invoice% :

Volume %

Ullage%:

Marketing %:

Advertising %:

Distribution % :

Freight recovery %:

Other %:

Additional dollar off :

# Units per Inner:

# Inners per Outer:

Outers per Layer:

Layers per Pallet:

Packed in # Cartons:

Pallet TI HI:

Shelf life Days:

Unit of Measure:

Nominal Weight:

Product Dimension (Height):

Product Dimension (Width):

Product Dimension (Depth):

Product Dimension (Weight):

Product Dimension (Volume):

Inner Dimension (Height):

Inner Dimension (Width):

Inner Dimension (Depth):

Inner Dimension (Weight):

Outer Dimension (Depth):

Outer Dimension (Width):

Outer Dimension (Height):

% contribution by supplier towards the marketing of their product

% of product costs to advertise product e.g. in TWL mailer

% supplier contribution towards cost of TWL distribution costs e.g. pick pack costs

The product's unique identifier to the supplier.ollowing information required for new items only

This is the base price offered to TWL prior to discounts being applied to form the product cost.

Discounts impact the cost of the product as purchase as distinct from Rebates which apply to a

product or range of products post purchase.

Due to high volume of orders TWl entitled to a further discount

This represents the agreed percentage claim TWL has with its supplier. Pay in lieu of cost recovery

for stock damaged in intransit, customer returns etc this will be monitored against actual damages

and returns. Product recalls and withdrawals are excluded from this % and will be recovered at

costs incurred during event

The number of units that are packed in an inner.

any other discount not able to be mapped to the above discounts

The number of inners that are packed in an outer.

The number of outers that are packed in a layer.

the supplier will offer a dollar amount off the barcode e.g. to assist clearance

% supplier contribution towards cost of TWL freight costs from TWL DC to stores

The number of layers that are on a pallet.

The number of separate cartons in which a single product is shipped. (Normally 1)

The height of the pallet in millimetres.

Indicates a product's shelflife

This can only be Each, Carton, Dozen, Feet, Inch, Kilogram, Litre, Metre, Piece, Pair, Set,

Thousands, Threes. If Kilogram is entered then the product created has to be a PLU Product

This is mandatory only if the UOM is in 'Kilograms' and this is a PLU Product

The height of the product in millimetres

The width of the product in millimetres

The depth of the product in millimetres

The weight of the product in kilograms

The volume of the product in millilitres

The height of the inner carton in millimetres

The width of the inner carton in millimetres

The depth of the inner carton in millimetres

The weight of the inner carton in kilograms

The depth of the outer carton in millimetres

The width of the outer carton in millimetres

The height of the pallet in millimetres.

Outer Dimension (Weight):

Country of Manufacture:

Description Value

Argentina AR

Australia AU

Bangladesh BD

Belgium BE

Brazil BR

Cambodia CN

Canada CA

China CN

Columbia CO

Cook Islands CK

Denmark DK

Egypt EG

Country of Manufacture

continued: Description Value

El Salvador EL

Fiji FJ

France FR

Germany DE

Hong Kong HK

Hungary HU

India IN

Indonesia ID

Ireland IEP

Israel IS

Italy IT

Japan JP

Korea Dem Republic (North) KP

Korea Republic of (South) KR

Luxembourg LU

Macau MC

Malaysia MY

Mexico MX

Morocco MO

Netherlands NL

New Zealand Assembled NZA

New Zealand Made NZM

Pakistan PK

Phillippines PH

Poland PL

Portugal PT

Republic Of South Africa ZA

Santos SAN

Singapore SG

Spain ES

Sri Lanka LK

Sweden SE

Switzerland SW

Taiwan TW

Thailand TH

Trinidad TR

Turkey TUR

United Arab Emirates UAE

United Kingdom UK

United States of America US

Vietnam VN

Western Samoa WS

Minimum Order Quantity:

Available Date for AUTO

REORDER only:

The weight of the outer carton in kilograms

The three character code of the country in which the product was manufactured. (Note that these

country codes are different to the order header Departure Country Codes).

If the required country is not present in the list below, type the full name of the country instead.

Valid Values:

The minimum Quantity that needs to be ordered from the Supplier for this product.

The date from which the product will be available to be supplied. (Leave blank if the product is

already available)

(The date should be entered in a dd/mm/yy format)

Yellow Section

Additional Order Header Details:

Proforma No:

Order Date:

Arrival Port:

Description Value

Auckland (North Island) AKL

Lyttelton (South Island) LYT

Containerisation:

Description Value

Full container load FCL

Consolidated by Kuhne & Nagel LCL

Consolidated by Supplier SCN

Consolidated (Other) CSL

No Consolidation (Airfreight only) NCL

Container Type:

Description Value

20' Standard Container 20D

20' Non-Operating Reefer Container 20N

20' Operating Reefer Container 20R

40' Standard Container 40D

40' High Cube Container 40H

40' Non-Operating Reefer Container 40N

40' Operating Reefer Container 40R

Less than Container Load (Consolidated) LCL

Volume:

Yellow Section

Order Line Details:

PO $-off :

Estimated Landed Cost:

Quantity:

NOTE:

The date on which the goods will transfer to the ownership of TWL.

The specific date requested depends upon the terms of the order. (Held on the order header.)

If the Shipping Terms are:-

- Ex-Door/Works, the date required is the Factory Ready Date.

- Free On-Board, the date required is the Departure Port Arrival Date.

- Cost (Ins.) & Freight, the date required is the Arrival Port Arrival Date.

- Free into DC, the date required is the DC Arrival Date.

- Free into Store, the date required is the Store Arrival Date.

Please DO NOT enter any information on the template other than what is required.

(The date must be entered in the dd/mm/ccyy format)

The three character code of the port from which the order will be supplied. (Overseas orders

only).

Valid Values:

The three character code detailing how the order will be containerised. (Overseas orders only).

Valid Values:

The three character code detailing the type of container that will be used. (Overseas orders only).

Valid Values:

The volume of the order in cubic metres.

(Overseas Orders Only)

This is on top off any discounts already applied to the barcode. (Entered in the pink section). (3

Decimal places allowed)

The estimated landed cost of the product. (In New Zealand Dollars).

(Overseas Orders Only - Enter if known)


The quantity of the product that will be supplied in this order.

(Leave blank if the product does not appear in this order)

The order's unique identifier to the supplier.