Supplemental Educational Services (SES)

October 6, 2011Title I Technical Assistance SessionKen Klau & Erica Adametz

Agenda Timeline of Events Background Knowledge Massachusetts’ Conflict of Interest Law Student Enrollment Access to School Facilities Health and Safety Progress Reporting Maintaining Relationships Q & A Resources Contact Information

Massachusetts Department of Elementary and Secondary Education

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Timeline of EventsDate Event

7/29 ESE published the List of Schools that May or Will be Required to Offer NCLB School Choice or Supplemental Educational Services in SY 2011-12

8/15 Commissioner’s letters sent to Superintendents, Principals, and Title I Directors regarding preliminary Adequate Yearly Progress (AYP) results and Accountability Status

8/24 SES Start-Up Memo #1

9/1 FY12 SES contracts begin for approved providers

9/20 Official release of AYP results to districts, schools, and the general public

9/26 SES Start-Up Memo #2

Massachusetts Department of Elementary and Secondary Education

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At this point in time, you should know… Which schools in the district are required to offer

SES Which providers are approved to serve the district The number of students that can be served based

on the district’s per-pupil amount How to prioritize eligible students when demand

exceeds availability Who to contact regarding setting up

contract/agreements with the district How the Conflict of Interest Law applies to district

and external providers Who in the district to contact regarding parent

outreach When all FY11 Title I/SES data was submitted to

ESEMassachusetts Department of Elementary and Secondary Education

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Massachusetts’ Conflict of Interest Law (G.L. c. 268A) As it applies to external providers

External providers cannot hire anyone from a district to work with students from that district

There are no exemptions available at this time to permit full-time teachers in a district to work with external providers approved to serve the district

As it applies to district providers Separating student enrollment from teacher hiring Including payment for SES under the teacher’s regular contract Teachers cannot tutor their own students

Online resources ESE: http://www.doe.mass.edu/ses/conflict.doc State Ethics Commission: http://www.mass.gov/ethics

Attorney of the Day at the State Ethics Commission Telephone: (617) 371-9500

Massachusetts Department of Elementary and Secondary Education

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Student Enrollment Guidelines Be mindful of what you need to do in order to amend your

grant later in the year to reallocate unspent funds reserved for NCLB School Choice/SES Partnering with outside groups to help disseminate information Ensure parents have a genuine opportunity to sign up to receive

services (e.g., provider fairs, multiple enrollment windows, etc.) Ensure fair & equitable access to school facilities for all providers Document efforts

Understand the PPA and number of available “slots” (SES Allocation $ Amount) ÷ (Per-pupil $ Amount) = # SES seats

available Ask parents to rank order providers and select subject(s) Assess demand prior to prioritizing students/subjects Prioritize students if not all can be served – and

communicate this proactively to parents Obtain meaningful consultation of parents with regards to

writing the student learning plan

Massachusetts Department of Elementary and Secondary Education

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Access to School Facilities Ensure providers are given access to school facilities

using a fair, open, and objective process, on the same basis and terms as are available to other groups that seek access to school facilities

Assign on-site providers to schools after demand has been established Assignments are based on parent demand, not school

leader preference Organization(s) with the highest demand should be given

preference No single organization should be advertised as the sole

provider for a particular school If there is equal demand among multiple providers

who seek access to one facility, providers have access on a first-come, first-served basis (based on their longevity with the district) If demand changes over the years, so should prioritized

facility accessMassachusetts Department of Elementary and Secondary Education

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Health and Safety Requirements Providers must have liability insurance and must

furnish a copy of current policy to the district Providers must ensure all staff are CORI’d (either

by becoming an authorized CORI checker or by asking the district to perform a CORI check) Provider must furnish list of names of everyone who

has passed a CORI

District must share information about emergency procedures with providers who use school facilities, especially with provider staff who will be working in schools

Massachusetts Department of Elementary and Secondary Education

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Progress Reporting Will services be in ELA, math,

writing, science, or a combination of subjects?

How will the hours be divided?

Will the student be served individually (22 hours minimum) or in a group (25 hours minimum)? Who will write the learning

plan and set the goals? The district has overall responsibility,

but may delegate this to the provider, if the provider agrees. The district is responsible for approval of all learning plans.

What data will you use to set the goals?

What data should the district share for this purpose?

Are the number and nature of goals appropriate for the number of hours of tutoring the student will receive?

Massachusetts Department of Elementary and Secondary Education

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Are goals SMART? Are goals written in a parent-

friendly way? Are goals consistent with

student’s individualized services under Section 504?

Are goals consistent with the student’s IEP under Section 614(d) of the IDEA?

What is the timetable for sharing progress reports with parents and relevant district personnel?

At the end of the student’s program, can the student’s progress be summarized in one of the following ways:

Exceeded goals Met goals Made progress but did not meet

goals Made no progress toward goals?

Maintaining Relationships Keys to maintaining a good relationship

with providers: Strive for proactive communication Delegate a single contact person for the

district and the provider Establish a process for dispute resolution

Massachusetts Department of Elementary and Secondary Education

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Q & A

Questions and Best Practices regarding: Massachusetts’ Conflict of Interest Law Student Enrollment Access to School Facilities Health and Safety Progress Reporting Maintaining Relationships

Massachusetts Department of Elementary and Secondary Education

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Resources List of Schools Required to Provide SES in 2011-12

http://profiles.doe.mass.edu/state_report/ayp2011.aspx?mode=school&orderBy

Find a Provider (State List of Approved Providers) http://www.doe.mass.edu/ses/search.aspx

FY12 (2011-12) SES Per-Pupil Amounts and Provider Hourly Rates http://www.doe.mass.edu/ses/SY11-12ppa.xls

Federal Non-Regulatory Guidance on Supplemental Educational Services http://www.ed.gov/policy/elsec/guid/suppsvcsguid.doc

Technical Assistance Handbook for District Administrators & SES Providers http://www.doe.mass.edu/ses/TAmanual.doc

Supplemental Educational Services (SES) and the Massachusetts Conflict of Interest Lawhttp://www.doe.mass.edu/ses/conflict.doc

Sample Materials (learning plans, contract/agreements, policies)http://www.doe.mass.edu/ses/forms/attachmentc.doc

Massachusetts Department of Elementary and Secondary Education

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Contact Information

Massachusetts Department of Elementary and Secondary Education

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Website http://www.doe.mass.edu/ses

Phone (781) 338-6328

Email sesproviders@doe.mass.edu