sunshine coast regional district · sunshine coast regional district regular board meeting to be...

SUNSHINE COAST REGIONAL DISTRICT

REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST

REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. THURSDAY, December 8, 2011

AGENDA

CALL TO ORDER 7:30 p.m.

AGENDA

1. Adoption of agenda

MINUTES

2. Regular Board meeting minutes of November 24, 2011 Annex A Pages 1-18

BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS

PETITIONS AND DELEGATIONS

COMMUNICATIONS

3. Helen Steeves, Vice President, British Columbia Golf Regarding a letter in support of an application to host the 2012 Provincial Junior Boys Championships

Annex B pg 19

REPORTS

4. Administrators’ Report Annex C pp 20-22

5. Directors’ Reports Verbal

6. Special Corporate and Administrative Services Committee minutes of November 21, 2011

Annex D pp 23-24

7. Corporate and Administrative Services Committee recommendation Nos. 1-7 of November 24, 2011

Annex E pp 25-27

8. Infrastructure Services Committee recommendation Nos. 1-12 of December 1, 2011

Annex F pp 28-31

9. Manager, Legislative Services – 2012 Meeting Schedule

Annex G pp 32-45

10. SCRD Board and Chief Administrative Officer – Monthly Meetings Annex H pg 46

SCRD BOARD AGENDA December 8, 2011 PAGE 2

11. Manager of Legislative Services – Board Orientation Annex I pg 47

MOTIONS

BYLAWS

12. "Painted Boat Community Sewage Treatment System Service Establishing Bylaw No. 1080, 2011"

- adoption (Voting-All Directors–1 vote each)

Annex J pp 48-50

NEW BUSINESS

13. Local Government Leadership Academy Certificate Program Annex Kpp 51-52

IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (g) and (k) of the Community Charter –“personal information about an identifiable individual who …”, “litigation or potential litigation affecting the municipality” and “negotiations and related discussion respecting the proposed provision of a municipal service...”.

ADJOURNMENT


November 24, 2011

DRAFT MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C

PRESENT: Chair G. Nohr

Directors D. Shugar L. Turnbull B. Janyk L. Lewis E. Graham J. Louie ALSO PRESENT: Chief Administrative Officer J. France GM, Community Services P. Fenwick GM, Infrastructure Services B. Shoji GM, Planning and Development S. Olmstead Treasurer T. Perreault Acting Corporate Officer/Recorder S. Williams Media 0 Public 3

CALL TO ORDER 7:31 p.m.

AGENDA It was moved and seconded

450/11 THAT the agenda for the meeting be adopted as amended to include discussion on Dakota Ridge season opening.

CARRIED

MINUTES

Minutes It was moved and seconded

451/11 THAT the Regular Board meeting minutes of November 10, 2011 be adopted as presented.

CARRIED

1

"A"

Regular Board meeting Minutes of November 24, 2011 Page 2

Administrator’s Reports

Affordable Housing It was moved and seconded

452/11 THAT, with regard to the 2012 Rural Planning Work Plan, staff include the development of funding options to support the memorandum of understanding to have an interagency housing committee;

AND THAT Rural Planning staff be allocated to provide technical support to the committee.

CARRIED

CAO Report It was moved and seconded

453/11 THAT the Chief Administrative Officer’s report be received.

CARRIED

Director’s Reports

Directors provided a verbal report of their activities.

Ski Passes It was moved and seconded

454/11 THAT staff consider a donation of four (4) Dakota Ridge Ski Passes for the Banff Mountain Film Festival in 2012.

CARRIED

Planning It was moved and seconded

455/11 THAT Planning and Development Committee recommendation Nos. 1-7 and 9-12 of November 10, 2011 be received, adopted and acted upon as follows:

Recommendation No. 1 DP No. A-21 (Gill for 3252 Holdings)

THAT the staff report titled “Development Permit with a Variance Application A-21 (Gill for 3252 Holdings)” dated October 31, 2011 be received;

AND THAT Development Permit with a Variance Application A-21 to vary Section 516 (1) (c) by relaxing the minimum required setback to Sakinaw Lake from 20 metres to 17 metres to permit a 28 square metre addition to an existing non-conforming single family dwelling within the Sakinaw Lake setback, be supported in principle subject to:

2


455/11 cont. a) The conditions within draft Development Permit with a Variance

A-21 attached as Attachment J to include the amendment to General Conditions: (5) that reads “Arrange for an archaeological screening by a Qualified Professional” to be replaced by “Conduct a Preliminary Field Reconnaissance Study by a Qualified Archaeological Professional under conditions agreed to by the Sechelt Indian Band”;

b) The applicant submitting revised building plans based on the existing foundation, building envelope, and site plan dated December 3, 2009 attached as Attachment D;

c) Prior to issuance of the Permit, the owners register a Section 219 Restrictive Covenant to the satisfaction of the SCRD to:

i. Save harmless the SCRD; ii. Retain all native vegetation within 15 meters of the high

water mark of Sakinaw Lake and permit no new buildings or structures within 15 meters of the high water mark of Sakinaw Lake; and

iii. Permit the 28 square metre addition within the 20 metre setback of Sakinaw Lake as a one-time-only basis and permit no further additions within the lakefront setback.

Recommendation No. 2 ALR Application No. D-56 (Moseley/Fox)

THAT the staff report titled “Agricultural Land Reserve (ALR) Application #D-56 for subdivision in the ALR by Moseley and Fox for Lot A, DL 1629, Plan 14199, PID 007-896-662, located at 1891 Pell Road, Roberts Creek, BC” dated October 31, 2011 be received;

AND THAT ALR Application D-56 for subdivision in the ALR be forwarded to the Agricultural Land Commission (ALC) for a decision without comment;

AND FURTHER THAT, if the subdivision within the ALR application is approved, the ALC be requested to include in its approval an approximate location of any future farm help second dwelling in order to ensure the residential footprint is minimized.

Recommendation No. 3 Development Permit with a Variance Application No. A-23 (Harvey)

THAT the staff report titled “Development Permit with a Variance Application A-23 (Harvey)” dated October 31, 2011, be received;

3


455/11 cont. AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 17, District Lot 3248, Plan 11997, PID 008-975-361 with respect to building without required Permits;

AND THAT the owners remove or relocate the “Bunkie” and decks in compliance with Zoning Bylaw 337 and the Riparian Areas Regulation, on or before May 31, 2012;

AND THAT support be given for a variance for the stairs built to access the dwelling from the lake, written as follows:

Vary Section 516(1) (c) of SCRD Bylaw No. 337 to relax the minimum required setback to the natural boundary of Sakinaw Lake from 20 m to 0.4 m for already constructed stairs built to access the existing dwelling;

AND THAT the applicant apply for a building permit for construction of the stairs built to access the dwelling from the lake;

AND THAT support not be given for a variance for the dwelling, dwelling addition nor decks and stairs built to access the generator shed;

AND THAT the applicant obtain a Life Safety and Health Inspection for the remaining structures on or before October 31, 2012 with the SCRD;

AND THAT the application as altered be sent to the Sechelt Indian Band for comment;

AND FURTHER THAT the applicants apply to the Province on or before December 31, 2011 for a Licence of Occupation for their docks and floating structures on Sakinaw Lake;

Recommendation No. 4 Farm-Gate Sales – Bylaw 310

THAT the staff report titled “Farm-Gate Sales of Meat, Egg, Dairy, and Bee Products in Bylaw 310” dated November 1, 2011 be received;

AND THAT the 2012 Work Plan for Rural Planning include a staff review of Zoning Bylaw 310 with respect to agriculture and to the sale of farm products;

AND THAT as part of the review of Zoning Bylaw 310 the ALR issues and a new zone be considered to clearly identify permitted uses and limitations appropriate to farm activity;

4


455/11 cont. AND THAT, as part of the review, a new zone be drafted to replace Rural Three to clearly identify permitted uses and limitations appropriate to farm activity;

AND FURTHER THAT issues such as appropriate setbacks, enclosure and whether the uses should be auxiliary to residential use also be considered.

Recommendation No. 5 Keeping of Poultry in Residential Zones

THAT the staff report titled “Bylaw Options with respect to the Keeping of Poultry in Residential Zones” dated November 2, 2011 be received;

AND THAT the owners of PID: 026-958-244, Lot A District Lot 1325 Group 1 New Westminster District Plan BCP28210 and PID: 026-958-252, Lot B District Lot 1325 Group 1 New Westminster District Plan BCP28210 be requested to apply for a site specific amendment on or before December 15, 2011 to Zoning Bylaw 310 to accommodate activities related to poultry keeping including the sale of eggs and meat on these parcels;

AND FURTHER THAT staff proceed with Bylaw enforcement action with respect to PID: 026-958-244, Lot A District Lot 1325 Group 1 New Westminster District Plan BCP28210 and 026-958-252, Lot B District Lot 1325 Group 1 New Westminster District Plan BCP28210 if a zoning amendment application is not received on or before December 15, 2011.

Recommendation No. 6 Development Variance Permit Application No. 310.160 (Hamilton for Reston/Kitsoul)

THAT the SCRD staff report regarding Development Variance Permit Application No. 310.160 dated October 5, 2011 be received;

AND THAT Development Variance Permit 310.160 to relax the auxiliary building height in Section 503 (7) of Bylaw 310 from 4.5 metres to 8.5 metres on Lot 2, Block 3, District Lots 1326 and 1327, Plan 7274, PID 010-684-638 be forwarded to the Board for issuance subject to:

1) The inclusion of a condition that the carport above the proposed auxiliary dwelling shall remain unenclosed, non-habitable space.

Recommendation No. 7 Association of Vancouver Island and Coastal Communities (AVICC)

THAT the correspondence from AVICC dated October 28, 2011 regarding invitation to Consultation meeting with Department of Fisheries and Oceans on Aquaculture Regulation be received;

5


455/11 cont. AND THAT a SCRD staff member attend the November 22, 2011 AVICC meeting via conference call and any interested Board Directors attend as observers.

Recommendation No. 9 Planning and Development Monthly Report

THAT the Planning and Development Division monthly report for October 2011 be received.

Recommendation No. 10 Floor Area Ratio Requirements

THAT the staff report titled “Floor Area Ratio Requirements” dated October 31, 2011 be received;

AND THAT staff bring forward an amendment to Zoning Bylaw 310 to alter the definition of “floor area” to exclude enclosed parking areas and for parcels less than 1500 square metres in zones R1, R2, CR1, RU1, RU2 and RU3 to limit enclosed parking area to 45 square metres;

AND THAT the Zoning Bylaw 310 amendment be referred to Electoral Areas B, D, E, F, Advisory Planning Commissions for comment prior to Board consideration of First Reading.

Recommendation No. 11 Minutes

THAT the minutes of the following meetings be received:

• Egmont/Pender Harbour (Area A) APC - October 26, 2011; • Halfmoon Bay (Area B) APC - October 25, 2011; • Roberts Creek (Area D) APC - October 31, 2011.

Recommendation No. 12 OCP Amendment Bylaw No. 375.11 \ Rezoning Bylaw No. 310.135 (Morrissey for various applicants)

THAT the staff report titled “OCP Amendment Bylaw 375.11 and Rezoning Bylaw 310.135 to Amend Subdivision Density on Lemon Road (Morrissey for Various Applicants)” dated October 31, 2011 be received;

AND THAT Bylaw Nos. 375.11 and 310.135 be given consideration for second reading as amended to add Lot 15, Block 15, District Lot 1621, Plan 2936, PID 013-314-912 (1174 and 1176 Firburn Road);

AND THAT Bylaw No. 375.11 be reconsidered by the SCRD Board with respect to the Regional District’s Solid Waste Plan and Financial Plan;

AND THAT a public hearing be scheduled for Tuesday, December 13, 2011 at 7:00 p.m. to be held in the Roberts Creek Community Hall located at 1309 Roberts Creek Road;

6


455/11 cont. AND FURTHER THAT a Chair and Co-Chair be designated at the SCRD Board meeting of November 24, 2011.

CARRIED

Community It was moved and seconded

456/11 THAT Community Services Committee recommendation Nos. 1-24 of November 17, 2011 be received, adopted and acted upon as amended as follows:

Recommendation No. 1 Seaview Cemetery Business Plan

THAT the correspondence from Pechet Studio and Daily Landscape Architecture regarding the draft Business Plan for Seaview Cemetery be received;

AND THAT the Business Plan for Seaview Cemetery be accepted in principle;

AND FURTHER THAT staff prepare a 2012 Budget Decision Package with priorities for Seaview Cemetery and include: the path, scattering garden, green burials, memorial wall, lift, possible columbaria burials, and increased fees.

Recommendation No. 2 Parks and Recreation Monthly Report

THAT the Parks and Recreation monthly report be received.

Recommendation No. 3 Youth Centre Workshop

THAT a Community Schools Workshop be held prior to 2012 Round 2 Budget discussions to discuss regional youth issues;

AND THAT the Community School Coordinators, Youth Outreach Coordinator, a representative(s) from the Recreation and Parks Services Advisory Committee (RPSAC) and Janet Mulligan a former Youth Outreach Coordinator be invited to attend;

AND THAT staff prepare an overview report on current SCRD support to Community Schools for the workshop.

Recommendation No. 4 Sechelt Youth Drop In Program

THAT staff prepare a report for the Community Schools Workshop prior to R2 Budget Discussions outlining options and related costs to assist with a Youth Centre in Sechelt.

7


456/11 cont. Recommendation No. 5 Advisory Committee

THAT the Recreation and Parks Services Advisory Committee minutes of November 7, 2011 be received and recommendations No. 5, 6 and 8 be adopted and acted upon as amended as follows:

Recommendation No. 5 –Special Event Calendar

THAT discussion on a Coordinated Cultural Events Special Events Calendar be deferred until the Master Plan comes forward with some ideas.

Recommendation No. 6 –Community Recreation Program Grant

THAT Gibsons Pool and Dakota Ridge be supported as preferred potential projects for the Community Recreation Grant;

AND THAT operating costs be considered in either of those proposals.

Recommendation No. 8 – Fragrance Policy

THAT a fragrance policy be developed for recreation facilities.

Recommendation No. 6 Electoral Area Directors Workshop Functions 650 & 665

THAT the report from the Parks Services Manager regarding a summary of Electoral Area Directors Workshop on Bicycle/Walking Paths and Community Parks be received.

Recommendation No. 7 Electoral Area Directors Workshop

THAT staff prepare a report on logistics to implement the following dichotomy regarding Bicycle/Walking Paths [665] and Community Parks [650]:

Function 650 – Community Parks: Construction and maintenance of recreational trails within SCRD parks or on lands for park use that we hold tenure on ie: beach access trails on statutory right of ways; trails built on Crown Land with permits held by Regional District; and, trails in SCRD parks;

Function 665 – Bicycle/Walking Paths: Construction and maintenance of paved transportation paths, particularly for bikeways on or near roadways.

8


456/11 cont. Recommendation No. 8 Islands - 665

THAT staff prepare a report regarding the necessary process to exclude Islands in Areas B and F from Bicycle/Walking Paths, Function 665, as soon as possible.

Recommendation No. 9 Future Projects - 650

THAT staff prepare a report to clarify issues and develop principles for future projects, i.e. “Local Motion” project downtown Roberts Creek; Langdale Pathway; and, Downtown Madeira Park potential future park – Lily Lake in conjunction with Resolution 456/11, Recommendation No. 7.

Recommendation No. 10 MOTI Bike Paths - 650

THAT a meeting be held with the Ministry of Transportation and Infrastructure officials regarding the maintenance of bike paths.

Recommendation No. 11 Parks Acquisition Policy

THAT staff bring forward a motion to the January, 2012 Community Services Committee meeting to define a Parks Acquisition Policy from subdivisions to ensure parks are viable within the SCRD parks system.

Recommendation No. 12 Potential Recreation Grant

THAT the verbal report from the General Manager of Community Services regarding an update on a potential recreation grants be received;

AND THAT staff be authorized to prepare grant applications for: (1) Gibsons Aquatic Facility and (2) Dakota Ridge;

AND THAT details of the Dakota Ridge grant application be discussed at the November 21, 2011 Special Community Services Committee.

Recommendation No. 13 Tyner Park Greenway

THAT the correspondence regarding Tyner Park Greenway and Lily Lake Pedestrian Pathways project be received;

AND THAT the Area A Director pursue a discussion related to Gas Tax funding.

Recommendation No. 14 Age Friendly Grant

THAT the verbal report from the Recreation Services Manager regarding the Age Friendly Grant be received;

9


456/11 cont. AND THAT staff be authorized to prepare a grant application for a 100% provincially funded grant for $20,000 for Seniors Programs with $8,000 capital costs for equipment and be spread equally between the community centers and that the remaining $12,000 be used for promotion and initiation with no additional costs for programming.

Recommendation No. 15 Sechelt Aquatic Centre Climbing Wall

THAT the verbal report from Director Shugar regarding the Sechelt Aquatic Centre climbing wall be received;

AND THAT staff meet with Aquafit users to discuss solutions with respect to configurations for the deep water Aquafit Class.

Recommendation No. 16 Halfmoon Bay Fire Department

THAT the resignation of Greg Phelps as Halfmoon Bay Fire Department Fire Chief be accepted and a recognition plaque be presented to him at a Community Services Committee meeting.

Recommendation No. 17 LMTAC

THAT the correspondence from Metro Vancouver regarding the consolidation of the Lower Mainland Treaty Advisory Committee with Metro Vancouver’s Aboriginal Relations Program be received;

AND THAT a letter be forwarded to Metro Vancouver and copied to all LMTAC members of individual municipalities to:

• thank Metro Vancouver for correspondence regarding their proposal to restructure LMTAC;

• indicate that SCRD has enjoyed its role as an equal partner in LMTAC and supports its continuation as a UBCM committee;

• indicate support for the name of LMTAC to be amended to reflect an increased emphasis toward First Nations/ new relationship issues generally, rather than to be focused on specific treaty negotiations;

• request that, as Metro Vancouver has indicated that the current structure of the UBCM committee does not meet the needs of their regional district, a collaborative approach be used which includes all the Regional Districts and Member Municipalities to modify the structure of LMTAC;

• request that, as the current allocation funding formula is population based, and that as each member municipality appoints its own member to the LMTAC Board, Metro Vancouver reconsider its decision to act immediately on its proposal, so that each Member municipality and Regional District can be fully consulted about proposals for restructure and what the implications would be for each of its individual members;

10


456/11 cont. • that more details be forwarded regarding the benefits of the proposed

structure for former non Metro Vancouver LMTAC members;

AND THAT a letter also be sent to UBCM asking that the original document that provides the legal foundation for LMTAC be provided to all LMTAC members and requesting advice regarding modification of the LMTAC structure.

Recommendation No. 18 LMTAC Successor

THAT the report from the General Manager of Community Services regarding potential participation costs for the Lower Mainland Treaty Advisory Committee (LMTAC) successor be received.

Recommendation No. 19 LMTAC Voting in Local Government Elections

THAT the report from the General Manager of Community Services regarding Lower Mainland Treaty Advisory Committee (LMTAC) voting in local government elections be received;

AND THAT the SCRD inform LMTAC that it looks forward to further discussion on the issues.

Recommendation No. 20 Building Department Statistics

THAT the Building Department Statistics for October 2011 be received.

Recommendation No. 21 Bylaw Enforcement Statistics

THAT the Third Quarter Bylaw Enforcement Statistics be received.

Recommendation No. 22 Animal Control Statistics

THAT the Third Quarter Animal Control Statistics for October 2011 be received;

AND THAT staff prepare a report on the process for excluding Islands in Area B and F from the Animal Control function.

Recommendation No. 23 Sunshine Coast Policing Committee Minutes

THAT the Sunshine Coast Policing Committee minutes of October 26, 2011 be received and Recommendation 1 contained therein be adopted and acted upon as follows:

11


456/11 cont. Recommendation No. 1 Letter of Appreciation

THAT a letter be forwarded to Carolann Glover expressing thanks for her participation on the Committee.

Recommendation No. 24 SCEP Planning Committee

THAT the Sunshine Coast Emergency Program Planning Committee minutes of October 31, 2011 be received.

Recommendation No. 25 Gibsons & District Fire Protection Commission Minutes

THAT the Gibsons & District Fire Protection Commission minutes of October 26, 2011 be received.

CARRIED

Infrastructure It was moved and seconded

457/11 THAT Special Infrastructure Services Committee recommendation No. 1 of November 18, 2011 be received, adopted and acted upon as follows:

Recommendation No.1 DRAFT Chapman Creek Source Assessment Response Plan (SARP)

THAT the Engineering Technicians’ report entitled “DRAFT Chapman Creek Source Assessment Response Plan (SARP)” be received;

AND THAT a workshop be scheduled between staff and the Infrastructure Services Committee on November 28, 2011 at 9:30 am, to enable the directors to provide comments and amendments to the Plan;

AND THAT the project budget be amended to include payment for the consultant to attend this meeting by conference call;

AND FURTHER THAT this be considered an extraordinary meeting for the purpose of Director Remuneration.

CARRIED

Community It was moved and seconded

458/11 THAT Community Services Committee recommendation Nos. 1-3 of November 21, 2011 be received, adopted and acted upon as follows:

Recommendation No. 1 Dakota Ridge Business Plan

THAT the report from the Parks Planner regarding the Dakota Ridge Business Plan be received.

12


458/11 cont. Recommendation No. 2 Dakota Ridge Business Plan

THAT the Dakota Ridge Business Plan, prepared by consultant Michael McLaughlin, Best Coast Initiatives be received;

AND THAT any reference to the word ‘Loss’ in the document be amended to read ‘Subsidy’;

AND THAT the implementation of an entrance/collection point modification occur for the 2011/2012 season, along with providing new ungroomed and groomed (looped) snow shoe routes;

AND THAT signage be posted at a location at the bottom of Field Road to explain road conditions and signage also be posted near the fare box at the site to explain how fees are used;

AND THAT staff, during the 2011/2012 season, work towards improving the road surface, give priority to the last 4 kms regarding drainage and resurfacing, expansion of the upper parking area, phasing in as much as possible the sliding area, introducing amenities where possible such as the erection of a gateway and increased washroom facilities;

AND THAT a staff report with comments regarding the Draft Business Plan be forwarded to the December Community Services Committee;

AND THAT staff identify in that report funnelling of users at the parking lot area, road and trail conditions, signage and marketing;

AND THAT staff look further into using social media for snow and road conditions;

AND FURTHER THAT staff discuss with volunteers the use of an onsite user survey requesting information regarding user demographics, how users have accessed the facility and comments regarding types of amenities and transportation systems they would recommend.

Recommendation No. 3 Potential Grant Application

THAT staff pursue the Community Recreation grant for the access/gateway, upper parking area and road improvements;

AND THAT other sources of funding be investigated such as Island Coastal Economic Trust and Community Forests Fund.

CARRIED

13


Dakota Ridge It was moved and seconded

459/11 THAT staff be authorized to open Dakota Ridge Winter Recreation Area on December 10th, 2011.

AND THAT staff report back to the Community Services Committee on the additional costs and revenue related to the early opening.

CARRIED

Minutes It was moved and seconded

460/11 THAT discussion on recording the names of Directors who have moved or seconded a resolution in minutes be placed on the Agenda for the upcoming Directors workshop.

CARRIED

Notice on Title It was moved and seconded

461/11 THAT the Chief Building Inspector and Bylaw Manager’s report regarding Building Division files requiring placement of a Notice on Title be received;

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of District Lot 6895, Group 1, NWD. PID 015-769-828

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 1 of Lot 1, Block 2 of Block C, District Lot 847, Plan 4991, Group 1, NWD. PID 007-295-928

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 9, Block 20, District Lot 1595, Plan 10378, Group 1, NWD. PID 009-435-051

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 3, Block 7, District Lot 1362, Plan 13568, Group 1, NWD. PID 008-641-838

14


AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot D, District Lot 1321, Plan 15733, Group 1, NWD. PID 007-646-984

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 9, District Lot 1321, Plan 9129, Group 1, NWD. PID 009-822-925

AND THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of District Lot 3014, Group 1, NWD. PID 015-891-542

CARRIED

2011 Elections It was moved and seconded

462/11 THAT the report concerning 2011 Local Government Election Results be received for information.

CARRIED

BYLAWS

Bylaw 375.11 It was moved and seconded

463/11 THAT “Roberts Creek Official Community Plan Amendment Bylaw No. 375.11, 2010” be read a second time as amended;

AND THAT Bylaw No. 375.11 be considered in conjunction with the Financial Plan and Applicable Waste Management Plan pursuant to Section 882 of the Local Government Act.

CARRIED

Bylaw 310.135 It was moved and seconded

464/11 THAT “Sunshine Coast Regional District Zoning Amendment Bylaw No. 310.135, 2011” be read a second time as amended;

AND THAT regarding Bylaw 375.11 and 310.135, a Public Hearing be scheduled for Tuesday, December 13, 2011, at 7:00 p.m. in the Roberts Creek Community Hall located at 1309 Roberts Creek Road, Roberts Creek, BC;

15


AND FURTHER THAT Director Turnbull be delegated as Chair and Director Shugar as Alternate Chair to conduct the public hearing.

CARRIED

The Board moved In Camera at 8:12 p.m.

IN CAMERA It was moved and seconded

465/11 THAT the public be excluded from attendance at the meeting in accordance with Section 90(1)(a), (c), (g) and (k) of the Community Charter –“personal information about an identifiable individual who …”, “labour relations or other employee relations”, “litigation or potential litigation affecting the municipality” and “negotiations and related discussion respecting the proposed provision of a municipal service...”.

CARRIED

The Board moved out of In Camera at 8:24 p.m.

Janitorial Contract It was moved and seconded

466/11 THAT the report from the Recreation Services Manager regarding janitorial services for the Gibsons Aquatic Centre and the Sechelt Aquatic Centre be received;

AND THAT the Janitorial contract for Sechelt Aquatic Centre be awarded to Great Asian Team effective December 1, 2011 in the amount of $57,420 yearly, for three years;

AND THAT the Janitorial contract for Gibsons Aquatic Centre be awarded to Jerry’s Janitorial effective December 1, 2011 in the amount of $25,680 yearly, for three years;

AND THAT the 2012 financial plan be adjusted for functions 616 and 621;

AND FURTHER THAT the Chair and Corporate Officer be authorized to sign the contracts.

CARRIED

Snow Clearing It was moved and seconded

467/11 THAT the report from the Parks Planning Coordinator regarding Dakota Ridge snow clearing contract be received;

16


AND THAT the Chair and Corporate Officer be authorized to sign a contract with NB Contracting for a three year term to provide snow clearing services at Dakota Ridge for a value not to exceed $180,000.

CARRIED

Bike Path It was moved and seconded

468/11 THAT the report from the Parks Planning Coordinator regarding a tender award for the construction of bicycle / walking paths be received;

AND THAT the Chair and Corporate Officer be authorized to sign a contract with BA Blacktop for a total of $198,848.46;

AND THAT staff amend the 2011 Financial Plan by transferring $10,000 of Area B’s Gas Tax Funds from account 01-6-665-470 cc#926-4 to account number 01-6-665-470 cc#926-5;

AND FURTHER THAT staff be authorized to spend up to $109,733.41 on the Redrooffs Road construction project from account 01-6-665-470 cc#926-5 and up to $109,115.05 on the Lower Road construction project from account 01-6-665-470 cc#927-8 including contingency.

CARRIED

Bike Path It was moved and seconded

469/11 THAT staff time be accounted for, using cost centres, for each Bike Path project.

CARRIED

Egmont Water It was moved and seconded

470/11 THAT the report from the Manager of Utility Services regarding Tender Award Egmont Water System Upgrade Phase Two be received;

AND THAT the contract be awarded to CS Jackson Heavy Equipment Services Ltd. in the amount of $696,843 plus HST;

AND THAT the Chair and Corporate Officer be authorized to sign the contract;

AND THAT the funding apportionment be decided upon receipt of a staff report providing the following information:

• relevant maps (what is destined to be serviced, where it can be expanded to and zoning issues),

17


• history of how other water systems were added to the regional water function and how they were funded.

CARRIED

ADJOURNMENT It was moved and seconded

471/11 THAT the Regular Board meeting be adjourned.

CARRIED

The meeting adjourned at 8:25 p.m.

Certified correct __________________________________________ Corporate Officer

Confirmed this ____________ day of ____________________________

__________________________________________

Chair

18

Received via email Wednesday November 23, 2011

Chair Nohr and Board of Directors, Sunshine Coast RD. The Provincial Championship is scheduled for July 10 - 13. The Practice Round would be the day before with a Supplemental Qualifying round on the 8th to fill the final places. The maximum field size will be 156. The championship is open for boys 18 & under at the start of the championship. Many, if not all of the competitors will have parents with them. This is an economic benefit to the coast in accommodation, meals etc. It will be an exciting time to see the calibre of the young players participating in the championship. We would appreciate a letter of support from the SCRD Board for this event; our timeline for the application is December 15th. Ed spoke to Gary when he was at the R.D. and Gary mentioned the possibility of it being added to tomorrow's meeting. If you need anything further, please let me know. Regards, Helen Steeves, Vice-President - Championships British Columbia Golf.

19

"B"

SCRD STAFF REPORT

DATE: November 30, 2011

TO: Regular Board – December 8, 2011

FROM: John France – Chief Administrative Officer

RE: CHIEF ADMINISTRATOR’S REPORT

I have changed the format to include major items worked on in the past two weeks. A short list of “watch” items is also included. The watch items are works in progress that are moving along, but no information to report.

RECOMMENDATION

That the Board receives this report for information:

TOPIC COMMENTS SIB Water Waiting comments back from SIB- meeting will be

scheduled for April/May. Spoke with Director Louie on setting up a new meeting. Setting meeting for May 30th. Band advised they want to meet in late June or early July Met with SIB and their new legal council on November 7th. SIB will forward a proposal.

Strategic Plan Strategic Planning meeting held on July 8, 2011 with directors and senior staff at the Rockwater Secret Cove Resort. Report to Corporate and Administrative Services October 27th. Staff amended the notes of July meeting. A report on Strategic Planning 2012 and action items from July meeting forwarded to CAS Nov 24th. Staff were requested to provide a condensed two page version of the Strategic Plan.

Chekwelp Plan is to get report to July Corporate & Administrative Services Committee meeting. Report to Community Services Committee agenda July 21st. Report to ISC September 8th. Developed principles for service agreement. Attended Sept 12 session on Service Agreement Principles. Session was informative and will certainly lead to interesting discussions. Squamish Nation presented at the Special CAS meeting on Nov 21st regarding service agreement principles.

Economic Development Workshop held on April 28th – a success. Task Force created to report on governance options – mid June

20

"C"

CAO Report continued – December 8, 2011

H:\WP\2011\12\RPT\CAO Report Dec 8.doc

report. Economic development proponents interviewed by CAO’s May 16th. Met with Chief Administrative Officers on June 3rd to discuss the progress and outline of the draft report. Workshop scheduled for July 11 th with all local governments to review next steps. Meeting held July 20, SIB Hall with a report to Corporate & Administrative Services Committee meeting October 27th. CAO to meet with local government CAO’s Dec 6th to review next steps, develop ED MOU and a vision statement.

Human Resources CBA underway and progress being made.

BC Hydro Requested a community meeting on Smart Meters. Awaiting reply from BC Hydro (no response as of Nov 30th).

Recreation Facilities Ongoing involvement in deficiency issues, my goal is to ensure successful completion of remedial works and prep for next steps – and to keep the Board informed on all issues. Boiler work on SAC phase 1 complete, phase 2 underway and completed shortly, envelope work is underway and the roofing at the Gibsons pool is completed.

Recreation Service Reviews

Met with consultants on the Recreation Service review – benchmarks, comparison facilities, staff perspectives. Preliminary report under review. Plan to send to CSC in December. Met again with consultants, report nearing completion.

Items Watching: Town of Gibsons Water – revisited with our staff, revised water payment

calculation. Meeting with Town of Gibsons staff on Nov. 23rd to finalize agreement.

Regional Solid Waste Management Plan - ZWMP Plan to Board approved in September. Package has been submitted to the Ministry of Environment and we are awaiting a response. Impacts of waste diversion targets on landfill/disposal costs have been analyzed and a special ISC meeting has been requested to review with directors and discuss options for funding future landfill costs. Implementation of priority initiatives identified in the ZWMP is proceeding through the annual budget process. Next steps involve following up on direction coming out of the Solid Waste Service Review to look at desired recycling service levels by area and potential funding models to address equity concerns. This will proceed in parallel with budget discussions.

GACC Lease – Paul is working with TOG Staff, nearing completion.

21

CAO Report continued – December 8, 2011

H:\WP\2011\12\RPT\CAO Report Dec 8.doc

Budget Process 2012 – Management staff have met to review budget outlines and schedule. Decision packages to be completed (for management review) December 6th. Budget process on schedule.

BC Ferries – meeting with BC Ferries regarding Langdale Dock on November 18th. Agreement for Langdale Dock received for signature on Nov 23rd. Discussing emergency access with BCF, expect response shortly.

Sustainability Plan Independent Power Projects - Worked on Independent Power Projects file –

Contact with several IPP’s on amenity agreements. Renewable Power Corp gave a presentation to October 13 PDC and sent a letter to SCRD on Oct 30. A report to Dec PDC regarding Tyson Creek and Narrows Inlet projects.

Novation Agreement for Clowhom –signed at Corporate & Administrative Services July 28th.

22

SUNSHINE COAST REGIONAL DISTRICT SPECIAL CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE

November 21, 2011

______________________________________________________________________________ DRAFT RECOMMENDATIONS FROM THE SPECIAL CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC ______________________________________________________________________________ PRESENT: Chair G. Nohr Directors L. Turnbull D. Shugar

E. Graham L. Lewis A. Lutes (Alt) J. Louie ALSO PRESENT: Chief Administrative Officer J. France Treasurer T. Perreault Manager, Financial Services J. Day GM, Infrastructure Services B. Shoji GM, Community Services P. Fenwick GM, Planning & Development S. Olmstead CAO, Town of Gibsons W. Waycheshen SIGD Administrator D. Potter Squamish Nation Chief – Executive Operating Officer G. Jacob Squamish Nation Chief – Lead Negotiator Aboriginal Rights & Title B. Williams Squamish Nation Council Member D. Baker Squamish Nation Council Member C. Lewis Squamish Nation – Chair, Financial Mgmt Board & Tax Surveyor H. Calla Squamish Nation T. Baker Squamish Nation J. Calla Recording Secretary J. Fraser Public 1 CALL TO ORDER 2:30 p.m.

AGENDA The agenda was adopted as presented.

23

"D"

Draft Corporate and Administrative Services Committee Recommendations of November 21, 2011 Page 2

Harold Calla, Chair of the Financial Management Board and Tax Surveyor addressed the Board with a presentation on Principles for a Service Agreement between a Local Government and the Squamish Nation. Mr. Calla stated that the Squamish Nation’s intention was not to compete against the local government, in which they have a service agreement, but to co-operate and work within the existing local government’s framework. The seven principles quoted in the presentation are as follows:

1. Local government services received by residents of and businesses located on the Reserve Lands shall not be subsidized by other residents of and businesses within the boundaries of the Local Government located off-reserve.

2. The payment by the Nation for the local government services provided to residents of and businesses located on the Reserve Lands should not subsidize services received by other residents of and businesses within the boundaries of the Local Government located off-reserve.

3. Assessed values for the Reserve Lands would be determined by the Squamish Nation contracting with BC Assessment Authority to assess all property in the same way as that property would be assessed if it were fee simple property held by a non-exempt entity off-reserve.

4. The Squamish Nation would collect all property tax, including fees collected by the Local Government from its residents residing off-reserve for other provincially enabled taxing authorities, (“Other Levies”) payable on the Reserve Lands in accordance with Squamish Nation taxation and assessment law.

5. The fees to be paid to the Local Government for local government services would be paid based on a sharing of the municipal portion of property tax collected by Squamish Nation, however, the Squamish Nation would be prepared to engage with other provincially enabled taxing authorities with respect to Other Levies, and may negotiate and conclude agreements with such authorities on a fee-for-service basis.

6. The Squamish Nation would collect all development cost charges payable in accordance with Squamish Nation development cost charge laws (DCCs) and the sharing of DCCs under the service agreement would take into account the respective capital costs incurred by the Local Government and the Squamish Nation arising from development on the Reserve Lands.

7. Although the Squamish Nation would share planning and proposed development information with the Local Government, and allow for meaningful participation by the Local Government, land-use, subdivision and zoning decisions on the reserve lands would be made in accordance with applicable Squamish Nation laws.

As the basis upon which local governments impose community amenity or similar charges in zoning and land use control, the service agreement would not deal with community amenities or similar charges.

The Chair thanked Mr. Calla for his presentation and thanked the members of the Squamish Nation for attending.

ADJOURNED 4:00 p.m.

24

SUNSHINE COAST REGIONAL DISTRICT CORPORATE and ADMINISTRATIVE SERVICES COMMITTEE

November 24, 2011

______________________________________________________________________________ DRAFT RECOMMENDATIONS FROM THE CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES, 1975 FIELD ROAD, SECHELT, BC ______________________________________________________________________________ PRESENT: Chair B. Janyk Directors L. Turnbull D. Shugar

G. Nohr E. Graham L. Lewis J. Louie ALSO PRESENT: Chief Administrative Officer J. France Treasurer T. Perreault Manager, Financial Services J. Day Recording Secretary J. Fraser Media 1 Public 3 CALL TO ORDER 1:40 p.m.

AGENDA The agenda was adopted as amended to include discussion under

New Business on the Lower Mainland Treaty Advisory Committee. Director Lewis joined the meeting at 1:45 p.m. REPORTS Recommendation No. 1 Strategic Planning 2012

The Corporate and Administrative Services Committee recommended that the Chief Administrative Officer’s report regarding Strategic Planning 2012 be received; AND THAT the July 8, 2011 Strategic Planning meeting minutes be forwarded to the Spring 2012 strategic planning process, with the following amendments:

25

"E"


On Page 2, third bullet under Financial Sustainability, amend second sentence to read “Noted that the Board had partially moved toward Financial Sustainability in the 2011 budget.”

On Page 3, fourth bullet under Zero Waste and second Action Item, amend sentences to

read “Cost of the blue box and resource recovery to be reviewed.” Recommendation No. 2 2011 Parking Lot Items

The Corporate and Administrative Services Committee recommended that the Treasurer’s report regarding the 2011 “Parking Lot Items” be received, with the following item included for action – options for the retrieval of funding from commercial users of the Coopers Green Boat Launch;

AND THAT a resolution be drafted for submission to the Association of Vancouver Island and Coastal Communities for the authorization for fire department functions to use development cost charges;

AND THAT staff report to the January Community Services Committee on having adequate coverage on programming between the Gibsons and Sechelt aquatic facilities and ensuring that staff resources are being equitably utilized between both facilities; AND THAT Parks staff provide a verbal report to this committee meeting on the Mount Elphinstone Cemetery maintenance issue; AND THAT the Chair write letters to the Minister of Transportation and Infrastructure (MOTI) and the President of TELUS stating the importance of having a pay phone situated on Gambier Island, with a copy sent to David Fowler of TELUS, John Geddes, Programs Implementation Manager with MOTI, Joyce Clegg, Joe Wright and Nicholas Simons, MLA of Powell River and the Sunshine Coast; AND FURTHER THAT this recommendation be referred to the January Transportation meeting for information.

Recommendation No. 3 Service Equity Review Annual Update

The Corporate and Administrative Services Committee recommended that the Treasurer’s report regarding the Service Equity Review Annual Update be received; AND THAT a workshop be scheduled in April 2012 to discuss the issue of equity - what is meant by it, how it could be achieved, the meaning of a service equity review and the kind of data required to determine service equity; AND FURTHER THAT the workshop also contain discussions on service reviews.

26


Recommendation No. 4 Directors Constituency & Travel Expenses

The Corporate and Administrative Services Committee recommended that the Accounts Payable Technician’s report regarding the Directors’ Constituency and Travel Expenses to October 31, 2011 be received.

Recommendation No. 5 Contracts between $20,000 and $100,000

The Corporate and Administrative Services Committee recommended that the Purchasing Officer/Risk Manager’s report regarding contracts entered into by the Regional District between October 17th and November 15, 2011 be received.

Recommendation No. 6 Rural Areas’ Grants-in-aid

The Corporate and Administrative Services Committee recommended that the Administrative Assistant’s report regarding Rural Areas’ Grants-in-aid remaining balances be received.

The Committee recessed at 3:05 p.m. and reconvened at 3:20 p.m.

Recommendation No. 7 Sunshine Coast Avalon Recovery Society

The Corporate and Administrative Services Committee recommended that the Administrative Assistant’s report regarding the May 2011 funding request for the Sunshine Coast Avalon Recovery Society be received;

AND THAT this issue be referred to a December 2011 Committee meeting, with a revised budget from the Society.

The Committee moved In Camera at 3:30 p.m.

That the public be excluded from attendance at the meeting in accordance with section 90 (1) (k) of the Community Charter – “negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.”

The Committee moved out of In Camera at 4:20 p.m.

ADJOURNED 4:20 p.m.

27

SUNSHINE COAST REGIONAL DISTRICT INFRASTRUCTURE SERVICES COMMITTEE

DECEMBER 1, 2011 RECOMMENDATIONS FROM THE MEETING OF THE INFRASTRUCTURE SERVICES COMMITTEE HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, BC. PRESENT: Chair J. Louie Directors G. Nohr E. Graham D. Shugar L. Lewis L. Turnbull B. Janyk ALSO PRESENT: GM, Infrastructure Services B. Shoji Manager of Sustainable Services D. Whyte (part) Manager of Transportation & Facilities B. Sagman (part) Engineering Technician M. Staats (part) Staff 1 Recording Secretary J. Bullock Media 0 Public 3 CALL TO ORDER 1:33 p.m.

AGENDA The Agenda was adopted as presented.

Chair Nohr presented gifts to Directors Janyk and Graham to thank them for their service on behalf of the SCRD.

REPORTS

Recommendation No.1 Transportation Advisory Committee Minutes

The Infrastructure Services Committee recommended that the Transportation Advisory Committee meeting minutes of October 31, 2011 be received;

AND THAT the recommendations contained therein are acted upon as follows:

28

"F"

Infrastructure Services Committee Meeting Minutes of December 1, 2011 Page 2

Recommendation No. 2 Payne Road / Highway 101 The Transportation Advisory Committee recommended that staff write a report on the lane configuration format at Payne Road and Highway 101 as presented at the October 31, 2011 Transportation Advisory Committee meeting; AND THAT the staff report is forwarded to the Ministry of Transportation and Infrastructure and to the Town of Gibsons for their information, and with a request for a response with regard to the recommendations proposed therein. Recommendation No. 4 Request to Telus to Re-establish Payphone at New

Brighton Dock The Transportation Advisory Committee recommended that a letter be written from the Chair to Telus requesting re-establishment of the payphone at the dock at New Brighton, Gambier Island. Recommendation No. 5 Request to Telus for Installation of Cell Tower The Transportation Advisory Committee recommended that a letter be written to Telus from the Chair requesting installation of a cell tower on the mainland to provide cell phone coverage in New Brighton. Recommendation No. 6 Request for TransLink Ticket Sales Agreement with

BC Ferries The Transportation Advisory Committee recommended that a letter be sent to Translink requesting that they reach an agreement with BC Ferries to sell books of TransLink tickets on the ferry in addition to the day passes.

Recommendation No.2 Traffic Calming at Gibsons Community Centre

The Infrastructure Services Committee recommended that the topic of “traffic calming at Gibsons Community Centre” be referred to the January 2012 Community Services Committee meeting for discussion.

Recommendation No.3 Public Wharves Advisory Committee Minutes

The Infrastructure Services Committee recommended that the Public Wharves Advisory Committee meeting minutes of November 19, 2011 be received;

AND THAT the Chair send a letter to BC Ferries advising of SCRD concerns regarding restrictions on 24 hour public access to the Langdale float, and requesting a meeting between BC Ferries and SCRD staff prior to opening of the dock to discuss these concerns;

AND FURTHER THAT Directors Turnbull, Chair Nohr, Alternate Director Clegg and Joe Wright be invited to attend this meeting.

29


Recommendation No. 4 Public Wharves

The Infrastructure Services Committee recommended that the topic of “user pay system at public wharves” be referred to the January 5, 2012 Infrastructure Services Committee meeting.

Recommendation No.5 BC Transit Enterprise Investment Initiative The Infrastructure Services Committee recommended that the Manager of Transportation and Facilities’’ report entitled “BC Transit Enterprise Investment Initiative” be received.

Recommendation No. 6 Impacts of Proposed Zero Waste Initiatives on Sechelt Landfill – Part 2

The Infrastructure Services Committee recommended that the Manager of Sustainable Services’ report entitled “Impacts of Proposed Zero Waste Initiatives on Sechelt Landfill – Part 2” be received;

AND THAT staff report to the next Board meeting on possible dates for a Special Infrastructure Services Committee to present the financial analysis of impacts of proposed zero waste initiatives on Sechelt Landfill and discuss potential strategies for funding landfill costs.

Recommendation No. 7 Corporate Carbon Neutrality – An Overview to Moving Forward in 2012

The Infrastructure Services Committee recommended that the Community Energy Manager and Manager of Sustainable Services’ report entitled “Corporate Carbon Neutrality – An Overview to Moving Forward in 2012” be received;

AND THAT a report be provided to the January Infrastructure Services Committee meeting with further details on options for moving towards Carbon Neutral operations in 2012;

AND FURTHER THAT this report be referred to the new SCRD Board of directors for information.

Recommendation No. 8 Styrofoam Recycling Pilot Review

The Infrastructure Services Committee recommended that the Environmental Technician’s report entitled “Styrofoam Recycling Pilot Review” be received;

AND THAT a decision package be brought forward to Round 1 of 2012 budget discussions to fund the unrecovered costs associated with the EPE/EPS recycling program from regional taxation under the Regional Recycling budget [353].

Recommendation No. 9 Source Assessment Response Plan (SARP) Schedule Update

The Infrastructure Services Committee recommended that the Engineering Technician’s report entitled “Source Assessment Response Plan (SARP) Schedule Update” be received;

30


AND THAT staff schedule a morning and an afternoon open house, one in Gibsons and one in Sechelt, on either January 28th or February 4th, 2012, depending on consultants availability, for the purpose of presenting the Draft SARP to the public;

AND THAT the staff request a deadline extension for completion of the SARP from Tim Adams, Drinking Water Officer;

AND THAT Coast Cable channel 11 be requested to video tape the presentation so that it can be presented to a wider range of the public.

Recommendation No. 10 Monthly Report for November 2011 The Infrastructure Services Committee recommended that the Section Secretary’s report entitled “Monthly Report for November 2011” be received.

Recommendation No. 11 Illegal Dumping in Watersheds

The Infrastructure Services Committee recommended that staff report back to the January 5, 2012 Infrastructure Services Committee meeting with the past Board resolution regarding illegal dumping in watersheds.

COMMUNICATIONS

Recommendation No. 12 BC Hydro Smart Metering Program

The Infrastructure Services Committee recommended that the correspondence from BC Hydro, dated November 1, 2011, regarding the “Smart Metering Program” be received;

AND THAT the Chair send a letter to BC Hydro asking them to hold a Town Hall meeting in the Sunshine Coast community, at the earliest possibility in the new year.

The Infrastructure Services Committee moved In-Camera at 3:29 pm

The public was excluded from attendance at the meeting in accordance with Section 90 (1) (a) “personal information about an identifiable individual who holds or is being considered…” is to be discussed. The Infrastructure Services Committee moved out of In-Camera at 3:47 pm

ADJOURNMENT 3:48 pm

31

H:\wp\2011\11\adm\al- cas report meeting schedule 2012

SCRD STAFF REPORT



FROM: Angie Legault, Manager of Legislative Services

RE: 2012 MEETING SCHEDULE

RECOMMENDATION THAT the 2012 Meeting Schedule be adopted as presented.

BACKGROUND The schedule of meetings of the SCRD Board, its Standing Committees and the Transportation and Policing Committees are adopted annually by the Board. Changes to the meetings schedule can be made throughout the year as required by Board resolution. DISCUSSION Staff recommend adding discussion of items related to economic development, building inspection and bylaw enforcement to the Planning and Development Committee in keeping with the re-alignment of management responsibilities. If this is acceptable, the Community Services Committee could revert to an afternoon meeting. The Planning and Development Committee could be scheduled to start at 9:30 am to accommodate the longer agendas, and moved to the third Thursday of the month to avoid having a full day Committee on Board meeting days. The proposed schedule is attached. Most months, the schedule of meetings follows the standard timing as follows: Board 2nd and 4th Thursdays (7:30 pm) Infrastructure Services Committee 1st Thursday (1:30 pm) Community Services Committee 2nd Thursday (1:30 pm) Planning & Development Committee 3rd Thursday (9:30 am) Corporate & Administrative Services Committee 4th Thursday (1:30 pm) Policing Committee Monday prior to January, March, May, July, September and November Infrastructure Services Committee (9 am) Transportation Committee Monday prior to January, March, May, July, September and November Infrastructure Services Committee (10:30 am) No meetings in August The suggested exceptions to the above are as follows: January

• Staff recommend cancelling Policing and Transportation for January as the office is closed on the 2nd for the New Years Day stat holiday; a joint Board-Council session is scheduled for Monday, January 9th (John Talbot and Sandra Carter); and Round 1

32

"G"

2012 Meeting Schedule Page 2 of 2

H:\wp\2011\11\adm\al- cas report meeting schedule 2012

Budget discussions start Monday, January 16. (The next scheduled Transportation meeting would be held February 27).

February

• Community Services Committee meeting moved to February 2nd and Board moved to February 16th after Community Services to accommodate Directors who wish to attend the Local Government Leadership Academy Leadership Forum.

April

• Board meeting moved to April 5th and Community Services Committee scheduled for a 9:30 am start to allow for travel time to Ucluelet for the AVICC Convention (April 13-15).

July

• Policing and Transportation moved to June 25th to avoid falling on Canada Day stat. September

• Policing and Transportation moved to September 10th to avoid falling on Labour Day stat.

• Board meeting moved to September 20th and Corporate and Administrative Services Committee meeting moved to October 4th at 9:30 am to accommodate UBCM convention.

December

• Office closed on December 26th & 27th and 30th in recognition of Christmas Day, Boxing Day and New Years Day. Office closed December 27th, 28th and 31st for the Christmas break. Office to re-open on Wednesday, January 2nd, 2012.

• Only one Board meeting scheduled and no Corporate & Administrative Services Committee meeting scheduled for December. These meetings could be scheduled in the future if it is determined that they are necessary.

Please note that Budget meetings for January, February and March are included on the schedule.

33

1 02/12/2011 2:17 PMSelina Williams

Su Mo Tu We Th Fr Sa1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

January 12Su Mo Tu We Th Fr Sa

1 2 3 45 6 7 8 9 10 11

12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29

February 12January 12Ja

n-1

- 7

Jan-1-12 2 3 4 5 6 7 New Years Day Statutory Holiday 1:30pm Infrastructure

Jan-

8 -

14

8 9 10 11 12 13 149:00am John Talbot1:00pm Sandra Carter

1:30pm Community7:30pm Board

Jan-

15 -

21

15 16 17 18 19 20 219:30am 4:30pm Round

1 Budget9:30am 4:30pm Round


1 Budget9:30am Planning 9:30am 4:30pm Round

1 Budget

Jan-

22 -

28

22 23 24 25 26 27 287:00pm Area "B" APC

(CG)7:30pm Area "F" APC

(EC Hall)

7:00pm Area "A" APC (PHSS)

7:00pm Area "E" APC (FW Hall)

1:30pm Corporate7:30pm Reg. Board

Jan-

29 -

Feb

-4

29 30 31 Feb-1 2 3 47:00pm Area "D" APC

(R C Reading Room)

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

34


Su Mo Tu We Th Fr Sa1 2 3 4

5 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29

February 12Su Mo Tu We Th Fr Sa

1 2 34 5 6 7 8 9 10

11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

March 12February 12Ja

n-29

- F

eb-4

Jan-29 30 31 Feb-1 2 3 41:30pm Community1:30pm Infrastructure

Feb-

5 -

11

5 6 7 8 9 10 11 LGLA EO Training

Feb-

12 -

18

12 13 14 15 16 17 189:30am 4:30pm Round



2 Budget9:30am Planning 7:30pm Board

Feb-

19 -

25

19 20 21 22 23 24 257:00pm Area "E" APC

(FW Hall)9:30am 12:00pm Sp.

CAS1:30pm Corporate7:30pm Reg. Board

Feb-

26 -

Mar

-3

26 27 28 29 Mar-1 2 39:00am 10:30am

Policing10:30am 12:00pm

Transportation7:00pm Area "D" APC

(R C Reading Room)

7:00pm Area "B" APC (CG)

7:30pm Area "F" APC (EC Hall)



35


Su Mo Tu We Th Fr Sa1 2 3

4 5 6 7 8 9 1011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

March 12Su Mo Tu We Th Fr Sa

1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30

April 12March 12Fe

b-26

- M

ar-3

Feb-26 27 28 29 Mar-1 2 31:30pm Infrastructure

Mar

-4 -

10

4 5 6 7 8 9 109:30am 4:30pm Round



3 Budget1:30pm Community7:30pm Board

Mar

-11

- 17

11 12 13 14 15 16 179:30am Planning

Mar

-18

- 24

18 19 20 21 22 23 241:30pm Corporate7:30pm Reg. Board

Mar

-25

- 31

25 26 27 28 29 30 317:00pm Area "D" APC

(R C Reading Room)7:00pm Area "B" APC


(EC Hall)




36


Su Mo Tu We Th Fr Sa1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30

April 12Su Mo Tu We Th Fr Sa

1 2 3 4 56 7 8 9 10 11 12

13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31

May 12April 12Ap

r-1

- 7

Apr-1 2 3 4 5 6 71:30pm Infrastructure7:30pm Board

Good Friday

Apr-

8 -

14

8 9 10 11 12 13 14 Easter Monday 9:30am Community AVICC Conference (Ucluelet, BC)

Apr-

15 -

21

15 16 17 18 19 20 21 AVICC Conference (Uclue 9:30am Planning

Apr-

22 -

28

22 23 24 25 26 27 287:00pm Area "B" APC


(EC Hall)




Apr-

29 -

May

-5

29 30 May-1 2 3 4 59:00am 10:30am



(R C Reading Room)


37


Su Mo Tu We Th Fr Sa1 2 3 4 5

6 7 8 9 10 11 1213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31

May 12Su Mo Tu We Th Fr Sa

1 23 4 5 6 7 8 9

10 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30

June 12May 12Ap

r-29

- M

ay-5

Apr-29 30 May-1 2 3 4 51:30pm Infrastructure

May

-6 -

12

6 7 8 9 10 11 121:30pm Community7:30pm Board

May

-13

- 19

13 14 15 16 17 18 199:30am Planning

May

-20

- 26

20 21 22 23 24 25 26 Victoria Day 7:00pm Area "B" APC


(EC Hall)



May

-27

- Ju

n-2

27 28 29 30 31 Jun-1 27:00pm Area "D" APC

(R C Reading Room)7:00pm Area "A" APC

(PHSS)


38


Su Mo Tu We Th Fr Sa1 2

3 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30

June 12Su Mo Tu We Th Fr Sa

1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

July 12June 12M

ay-2

7 -

Jun-

2

May-27 28 29 30 31 Jun-1 2 FCM - Saskatoon

Jun-

3 -

9

3 4 5 6 7 8 9 FCM - Saskatoon 1:30pm Infrastructure

Jun-

10 -

16


Jun-

17 -

23

17 18 19 20 21 22 239:30am Planning

Jun-

24 -

30

24 25 26 27 28 29 309:00am 10:30am



(R C Reading Room)







39


Su Mo Tu We Th Fr Sa1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

July 12Su Mo Tu We Th Fr Sa

1 2 3 45 6 7 8 9 10 11

12 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31

August 12July 12Ju

l-1 -

7

Jul-1 2 3 4 5 6 7 Canada Day 1:30pm Infrastructure

Jul-8

- 1

4


Jul-1

5 -

21

15 16 17 18 19 20 219:30am Planning

Jul-2

2 -

28

22 23 24 25 26 27 287:00pm Area "B" APC


(EC Hall)




Jul-2

9 -

Aug-

4

29 30 31 Aug-1 2 3 47:00pm Area "D" APC

(R C Reading Room)


40


Su Mo Tu We Th Fr Sa1 2 3 4

5 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31

August 12Su Mo Tu We Th Fr Sa

12 3 4 5 6 7 89 10 11 12 13 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930

September 12August 12Ju

l-29

- Au

g-4

Jul-29 30 31 Aug-1 2 3 4

Aug-

5 -

11

5 6 7 8 9 10 11 Civic Day

Aug-

12 -

18

12 13 14 15 16 17 18

Aug-

19 -

25

19 20 21 22 23 24 257:00pm Area "E" APC

(FW Hall)

Aug-

26 -

Sep

-1

26 27 28 29 30 31 Sep-17:00pm Area "D" APC



(EC Hall)



41


Su Mo Tu We Th Fr Sa1

2 3 4 5 6 7 89 10 11 12 13 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930

September 12Su Mo Tu We Th Fr Sa

1 2 3 4 5 67 8 9 10 11 12 13

14 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31

October 12September 1226

- 3

1/8

Aug-26 27 28 29 30 31 Sep-1

2 -

7/9

2 3 4 5 6 7 8 Labour Day 1:30pm Infrastructure

9 -

14/9

9 10 11 12 13 14 159:00am 10:30am


Transportation

1:30pm Community7:30pm Board

16 -

21/

9

16 17 18 19 20 21 229:30am Planning 7:30pm Reg. Board

23 -

28/

9

23 24 25 26 27 28 29 UBCM (Victoria Conference Centre)

7:00pm Area "D" APC (R C Reading Room)





30/9

- 5

/10

30 Oct-1 2 3 4 5 6


42


Su Mo Tu We Th Fr Sa1 2 3 4 5 6

7 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31

October 12Su Mo Tu We Th Fr Sa

1 2 34 5 6 7 8 9 10

11 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30

November 12October 12Se

p-30

- O

ct-6

Sep-30 Oct-1 2 3 4 5 69:30am Corporate1:30pm Infrastructure

Oct

-7 -

13

7 8 9 10 11 12 13 Thanksgiving Day 1:30pm Community

7:30pm Board

Oct

-14

- 20

14 15 16 17 18 19 209:30am Planning

Oct

-21

- 27

21 22 23 24 25 26 277:00pm Area "B" APC


(EC Hall)



Oct

-28

- N

ov-3

28 29 30 31 Nov-1 2 39:00am 10:30am



(R C Reading Room)



43


Su Mo Tu We Th Fr Sa1 2 3

4 5 6 7 8 9 1011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30

November 12Su Mo Tu We Th Fr Sa

12 3 4 5 6 7 89 10 11 12 13 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930 31

December 12November 12O

ct-2

8 -

Nov

-3

Oct-28 29 30 31 Nov-1 2 31:30pm Infrastructure

Nov

-4 -

10


Nov

-11

- 17

11 12 13 14 15 16 17 Remembrance Day 9:30am Planning

Nov

-18

- 24

18 19 20 21 22 23 241:30pm Corporate7:30pm Reg. Board

Nov

-25

- D

ec-1

25 26 27 28 29 30 Dec-17:00pm Area "D" APC



(EC Hall)




44


Su Mo Tu We Th Fr Sa1

2 3 4 5 6 7 89 10 11 12 13 14 15

16 17 18 19 20 21 2223 24 25 26 27 28 2930 31

December 12Su Mo Tu We Th Fr Sa

1 2 3 4 56 7 8 9 10 11 12

13 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31

January 13December 1225

- 3

0/11

Nov-25 26 27 28 29 30 Dec-1

2 -

7/12

2 3 4 5 6 7 81:30pm Infrastructure

9 -

14/1

2


16 -

21/

12

16 17 18 19 20 21 229:30am Planning

23 -

28/

12

23 24 25 26 27 28 29 Christmas Eve Christmas Day Boxing Day Offices Closed

30/1

2 -

4/1

30 31 Jan-1-13 2 3 4 5 Offices Closed


45

H:\WP\2011\12\RPT\EA - Monthly CAO and Board meetings.doc

SCRD STAFF REPORT



FROM: Susan Hunt, Executive Assistant

RE: MONTHLY CAO / DIRECTORS MEETINGS

RECOMMENDATION(S)

THAT the Executive Assistant’s report titled “Monthly CAO/Board Meetings” be received; AND THAT the Directors and the Chief Administrative Officer meet on a monthly basis to review current issues related to the Regional District;

AND THAT the next meeting be held at 11:00 a.m. on Thursday, January 5th or January 12, 2012; AND FURTHER THAT, effective with the November 21st meeting, these meetings be declared “extraordinary” for the purpose of Director Remuneration. BACKGROUND

On November 21st the Board and Chief Administrative Officer met informally to discuss current issues related to the Regional District. The group agreed that these meetings should continue once per month on a flexible time frame.

DISCUSSION

Within “Sunshine Coast Regional District Directors’ Remuneration Bylaw No. 636, 2011" “Extraordinary Meeting” is defined as follows:

means a meeting of a subcommittee established by the Board; an intergovernmental meeting; an SCRD Strategic Planning meeting; or a special meeting that has been deemed as such by Board resolution.

If the Board wishes to be paid for attendance at these meetings, a resolution will be required to declare them “Extraordinary” for the purpose of director remuneration.

46

"H"

H:\wp\2011\12\adm\al report schedule orientation

SCRD STAFF REPORT

DATE: December 2, 2011


FROM: Angie Legault, Manager of Legislative Services

RE: DATE SELECTION FOR BOARD ORIENTATION

RECOMMENDATION THAT a date be selected for the SCRD Board orientation session; AND THAT Board orientation sessions be deemed as ‘extraordinary meetings’ for the purposes of Director remuneration.

BACKGROUND Joint Council-Board orientation sessions have been scheduled for December 13th and January 9th. An additional date is required for an SCRD-specific orientation. DISCUSSION Staff propose the following dates for consideration:

1. Friday, January 6 2. Friday, January 13 3. Monday, January 23 4. Friday, January 27

47

"I"


BYLAW NO. 1080

A bylaw to establish a service for the purpose of operation and maintenance of the Painted Boat Community Sewage Treatment System

WHEREAS the Board of the Sunshine Coast Regional District wishes to establish a service area for the Painted Boat Community Sewage Treatment System for the purpose of sewage collection, treatment and disposal within a portion of Electoral Area “A” – Egmont/Pender Harbour; AND WHEREAS the Director for Electoral Area A – Egmont / Pender Harbour has consented to the adoption of this bylaw; NOW THEREFORE the Board of Directors of the Sunshine Coast Regional District, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as Painted Boat Community Sewage Treatment System

Service Establishing Bylaw No. 1080, 2011. 2. The Regional Board hereby establishes a service to provide sewage treatment services

to the Painted Boat area within a portion of Electoral Area "A” – Egmont, Pender Harbour.

3. The boundaries of the service area are the boundaries as outlined on Schedule “A”

attached to, and forming part of this bylaw. 4. The participant in the service established under Section 2 of this Bylaw is Electoral Area

A – Egmont, Pender Harbour. 5. Cost Recovery

The annual costs to provide the service under Section 2 of this Bylaw shall be recovered by requisition of money to be collected by parcel taxes and by the imposition of fees and other charges that may be fixed by separate bylaw for the purpose of recovering these costs.

7. Maximum Cost

In accordance with Section 800.1(1)(e) of the Local Government Act, the maximum annual amount that may be requisitioned for the cost of the Service is the greater, at the time of requisition, of:

(a) $20,000 Dollars; or (b) A property value tax rate of $0.90/$1000 applied to the net taxable value of land

and improvements in the Service Area.

48

"J"

Painted Boat Community Sewage Treatment System Service Establishing Bylaw No. 1080, 2011” Page 2 READ A FIRST TIME this 27th day of January, 2011 READ A SECOND TIME this 27th day of January, 2011 READ A THIRD TIME this 27th day of January, 2011 ASSENTED TO BY THE OWNERS OF THE LAND WITHIN THE "PAINTED BOAT COMMUNITY SEWAGE TREATMENT SYSTEM SERVICE AREA" BY SUFFICIENT PETITION this 17th day of January, 2011 APPROVED BY THE INSPECTOR OF MUNICIPALITIES this 15th day of April, 2011 ADOPTED this 8th day of December, 2011 ______________________________________ CORPORATE OFFICER ______________________________________ CHAIR

49

Lagoon Rd

Suns

hine C

oast

Hwy

Gulfview Rd

Front Rd

Made

ira P

ark R

d

Harbo

ur Vie

w Rd

Dogw

ood D

r

Gonzales Rd

Shark LaneMa

insail

Rd Lillies Lake Rd

Gilden R

d

Kent

Rd

Coho Lane

Lily Lake Village

Wesjac Rd

Bowsprit Rd

Arthur Way

Jesse Rd

µ

LilliesLake

Painted Boat Community Sewage Treatment PlantSewer Sevice Area

Establishing Bylaw No. 1080

Schedule A

BCS 2634District Lot 1023

Chair

Corporate Officer50

LGLA Certificate Program Approved March 18, 2010

Program Description The Local Government Leadership Academy (LGLA) supports and promotes education and training for local government and First Nations elected officials and senior administrators throughout the Province of British Columbia. The LGLA Certificate Program is designed to support and encourage elected officials to enhance their leadership skills and knowledge. This Certificate Program is limited to elected officials only. Elected officials who would like to qualify for a certificate are required to document their learning activities and to submit a record of the courses that they have attended when making application for certificates. Application forms are available on the LGLA website: lgla.ca . The LGLA offers two levels of certification for elected officials:

Level 1: Certificate in Local Government Leadership Level 2: Advanced Certificate in Local Government Leadership

Certification Requirements

Level 1 This certificate is intended to be completed in a single election cycle of 3 years. Requirements to qualify for the Level 1 Certificate in Local Government Leadership:

• Attendance at the LGLA Newly Elected &

Returning Elected Officials Seminars • An additional 15 hours of course work

o A minimum 50% (7.5 hours) must be acquired at LGLA events

o The remaining 50% (7.5 hours) may be acquired at learning events sponsored by the LGLA or an approved organization listed in Appendix 2 of the application form

Level 2 This certificate is intended to be completed in two or more election cycles of 3 years. Requirements to qualify for the Level 2 Advanced Certificate in Local Government Leadership:

• Level 1 Certificate • An additional 30 hours of course work

o A minimum 50% (15 hours) must be acquired at LGLA events

o The remaining 50% (15 hours) may be acquired at learning events sponsored by the LGLA or an approved organization listed in Appendix 2 of the application form

A list of learning events sponsored by approved organizations is included with this document for your reference.

51

"K"

LGLA Certificate Program List of Approved Learning Events

(Included for convenience only)

LGLA Certificate Program – Information Circular 2

Learning Events Sponsored by Approved Organizations Local Government Leadership Academy

• Newly Elected Officials and Returning Elected Officials Seminars • Annual Leadership Forum • Sessions offered by the LGLA at Area Association meetings and conferences • Educational courses, seminars and workshops for which the LGLA is a partner or associated with

another organization in this list Union of British Columbia Municipalities

• Any stand-‐alone educational courses, clinics, forums, programs, seminars, webinars and workshops delivered in person or on-‐line

• Any educational sessions, clinics, or workshops taking place before the Annual Convention including: o Study sessions o Concurrent clinics

• Any early morning clinic during the Annual Convention program • Any concurrent workshop during the Annual Convention program

UBCM Area Associations

• Annual conferences (excluding the general meeting component of the conference) and educational courses, clinics, forums, programs, seminars, webinars and workshops put on by the following:

o Association of Kootenay & Boundary Local Governments (AKBLG) o Association of Vancouver Island & Coastal Communities (AVICC) o Lower Mainland Local Government Association (LMLGA) o North Central Local Government Association (NCLGA) o Southern Interior Local Government Association (SILGA)

Local Government Management Association

• Any educational courses, clinics, forums, programs, seminars, webinars and workshops delivered in person or on-‐line, including the CAO Forum

British Columbia Assessment Authority Ministry of Community, Sport & Cultural Development Municipal Finance Authority Municipal Insurance Association

• Any educational courses, clinics, forums, programs, seminars, webinars and workshops delivered in person or on-‐line

52

sunshine coast regional district · sunshine coast regional district regular board meeting to be...

Documents